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Requests for Smithsonian Institution Records

Fiscal Year 2020 (October 1, 2019 – September 30, 2020)

Pending Requests

TRACKING # OF 

REQUEST

DATE 

RECEIVED

DESCRIPTION OF RECORDS REQUESTED STATUS 

45021 10-21-15 RECORDS RELATED TO 2007 SOUTH FLORIDA 

ENVIRONMENTAL REPORT

REVIEWING RECORDS

45743 02-18-16 RECORDS RELATED TO 2007 SOUTH FLORIDA 

ENVIRONMENTAL REPORT

SEARCHING FOR RECORDS

45991 03-30-16 RECORDS RELATED TO CONVERSATIONS EXHIBITION AND 

DONOR

SEARCHING FOR RECORDS

46088 04-15-16 RECORDS REGARDING NATIONAL ZOOLOGICAL PARK 

ADVISORY BOARD MEETING MINUTES

REVIEWING RECORDS

46094 04-20-16 RECORDS REGARDING NATIONAL AIR AND SPACE MUSEUM 

BOARD MEETING MINUTES

REVIEWING RECORDS

46547 06-29-16 RECORDS ON REQUESTER SEARCHING FOR RECORDS

46683 07-21-16 RECORDS REGARDING ROOSEVELT RESURVEY PROJECT SEARCHING FOR RECORDS

46805 08-16-16

RECORDS RELATED TO CERTAIN NATIONAL MUSEUM OF 

AFRICAN AMERICAN HISTORY AND CULTURE CONSTRUCTION 

CONTRACTS

SEARCHING FOR RECORDS

47647 01-04-17 CERTAIN SMITHSONIAN FACILITIES PLANS AND REPORTS REVIEWING RECORDS

48657 06-20-17 CERTAIN SMITHSONIAN NETWORKS REVIEW COMMITTEE 

COMMUNICATIONS

REVIEWING RECORDS

48727 06-23-17 NATIONAL MUSEUM OF THE AMERICAN INDIAN BOARD 

MEETING MINUTES

SEARCHING FOR RECORDS

48790 07-03-17 RECORDS RELATED TO A SPECIFIC SMITHSONIAN MAGAZINE 

ARTICLE

SEARCHING FOR RECORDS

48961 07-27-17 CERTAIN SMITHSONIAN CONSERVATION BIOLOGY INSTITUTE 

COMMUNICATIONS

SEARCHING FOR RECORDS

49110 08-23-17 CERTAIN RECORDS RELATED TO THE NATIONAL MUSEUM OF 

NATURAL HISTORY’S IMAX THEATER AND RESTAURANTS

SEARCHING FOR RECORDS

49171 08-31-17 RECORDS REGARDING THE FOURTH NATIONAL CLIMATE 

ASSESSMENT

SEARCHING FOR RECORDS

49276 09-14-17 RECORDS RELATED TO 2009 GALA “THE TSARS OF THE 

EAST” SEARCHING FOR RECORDS

49804 11-20-17 CERTAIN RECORDS RELATED TO ITEMS FROM UNITED FLIGHT 

93 IN SHANKSVILLE, PA SEARCHING FOR RECORDS

49806 11-20-17

RECORDS FROM NATIONAL MUSEUM OF AFRICAN 

AMERICAN HISTORY AND CULTURE RELATED TO COLIN 

KAEPERNICK, NATIONAL FOOTBALL LEAGUE, AND OTHERS

SEARCHING FOR RECORDS
2

TRACKING # OF 

REQUEST

DATE 

RECEIVED

DESCRIPTION OF RECORDS REQUESTED STATUS 

49912 12-11-17

RECORDS RELATED TO ELEVATOR MAINTENANCE AT THE 

NATIONAL MUSEUM OF AFRICAN AMERICAN HISTORY AND 

CULTURE

SEARCHING FOR RECORDS

50143 01-17-18 CERTAIN NATIONAL ZOOLOGICAL PARK INCIDENT REPORTS SEARCHING FOR RECORDS

50555 03-20-18 RECORDS RELATED TO GIANT SQUID SPECIMENS SEARCHING FOR RECORDS

50788 04-25-18 RECORDS REGARDING THE SMITHSONIAN SOUTH MALL 

CAMPUS MASTER PLAN

SEARCHING FOR RECORDS

51233 07-12-18 GSA SMARTPAY PROGRAM CARDHOLDER INFORMATION SEARCHING FOR RECORDS

51244 07-13-18 GSA SMARTPAY PROGRAM TRANSACTIONAL RECORDS SEARCHING FOR RECORDS

51311 07-27-18 RECORDS RELATED TO A SPECIFIC PERSONNEL ACTION SEARCHING FOR RECORDS

51714 09-27-18 CERTAIN RECORDS RELATED TO VACANCY ANNOUNCEMENT 

18R-DT-303664A-MPA-SF

SEARCHING FOR RECORDS

52145 12-17-18 RECORDS RELATED TO CERTAIN DISPLAY AT NATIONAL 

PORTRAIT GALLERY EXHIBITION

SEARCHING FOR RECORDS

52154 01-02-19 RECORDS RELATED TO CERTAIN DISPLAY AT NATIONAL 

PORTRAIT GALLERY EXHIBITION

SEARCHING FOR RECORDS

52485 03-19-19 RECORDS FROM THE ARTHUR M. SACKLER GALLERY 

CONTAINING SPECIFIC KEYWORDS

SEARCHING FOR RECORDS

52840 05-14-19 UNREDACTED COPIES OF DOCUMENTS RELEASED UNDER 

PRIOR RECORDS REQUEST

REVIEWING RECORDS

52841 05-17-19 CERTAIN RECORDS REGARDING NATIONAL NATIVE 

AMERICAN VETERANS MEMORIAL

SEARCHING FOR RECORDS

53101 07-01-19 SMITHSONIAN CASTLE AIR AND HEALTH RECORDS FOR SPECIFIC 

ROOM

SEARCHING FOR RECORDS

53297 08-05-19 INFORMATION ON DEPOSITS INTO TREASURY ACCOUNT SEARCHING FOR RECORDS

53376 08-26-19 APPROVED ANIMAL-USE PROTOCOLS AND PROCEDURES SEARCHING FOR RECORDS

53516 9-25-19 RECORDS ON ALL NATIONAL ZOOLOGICAL PARK “ANIMAL 

ESCAPE INVESTIGATIONS” OVER PAST 5 YEARS

SEARCHING FOR RECORDS

53875 12-16-19

RECORDS ON ANIMAL-USE FROM NATIONAL MUSEUM OF 

NATURAL HISTORY, NATIONAL ZOOLOGICAL PARK,

SMITHSONIAN ENVIRONMENTAL RESEARCH CENTER, &

SMITHSONIAN TROPICAL RESEARCH INSTITUTE

SEARCHING FOR RECORDS

54056 1-28-20 RECORDS PERTAINING TO THE GREAT APE HOUSE AT THE 

NATIONAL ZOOLOGICAL PARK

SEARCHING FOR RECORDS

54232 2-20-20

RECORDS IDENTIFYING BRANDS/MANUFACTURERS OF 

ASBESTOS PRODUCTS USED AT SMITHSONIAN 

MUSEUMS/FACILITIES

SEARCHING FOR RECORDS
3

TRACKING # OF 

REQUEST

DATE 

RECEIVED

DESCRIPTION OF RECORDS REQUESTED STATUS 

54277 3-8-20 RECORDS REGARDING AUSTRALIAN ANCESTRAL REMAINS 

ACQUIRED BY THE SMITHSONIAN IN 1926 SEARCHING FOR RECORDS

54292 3-30-20

IACUC MEETING MINUTES AND SEMI-ANNUAL REPORTS 

FROM NATIONAL MUSEUM OF NATURAL HISTORY,

SMITHSONIAN TROPICAL RESEARCH INSTITUTE,

SMITHSONIAN ENVIRONMENTAL RESEARCH CENTER, AND 

NATIONAL ZOOLOGICAL PARK

REVIEWING RECORDS

54359 7-2-20 EMAILS REGARDING A SPECIFIC BUST AT THE NATIONAL 

PORTRAIT GALLERY AND RELATED TOPICS

SEARCHING FOR RECORDS

54375 7-23-20

RECORDS REGARDING CHART PREVIOUSLY AVAILABLE ON 

THE WEBSITE OF THE NATIONAL MUSEUM OF AFRICAN 

AMERICAN HISTORY & CULTURE 

SEARCHING FOR RECORDS

54376 7-23-20

EMAILS SENT BY NATIONAL MUSEUM OF AFRICAN 

AMERICAN HISTORY & CULTURE EMPLOYEES THAT USE 

TERM “WHITENESS”

SEARCHING FOR RECORDS

54383 7-28-20 COPIES OF LETTERS SUPPORTING PROPOSED HIRSHHORN 

GARDEN REDESIGN

REVIEWING RECORDS

54391 8-3-20 CONTRACT, SOW/PWS, & LIST OF EQUIPMENT ASSOCIATED 

WITH PURCHASE ORDER

SEARCHING FOR RECORDS

54392 8-5-20 RESULTS OF 2019 SMITHSONIAN EMPLOYEE PERCEPTION 

SURVEY BROKEN DOWN BY MUSEUM

SEARCHING FOR RECORDS

54435 9-2-20 PAYROLL RECORDS RELATED TO NATIONAL ZOOLOGICAL 

PARK BIRD HOUSE

SEARCHING FOR RECORDS

54436 9-2-20 WORK-SCOPE MODIFICATIONS UNDER NATIONAL 

ZOOLOGICAL PARK BIRD HOUSE CONSTRUCTION CONTRACT

SEARCHING FOR RECORDS
4

Closed Requests

TRACKING # OF 

REQUEST

DATE 

RECEIVED

DESCRIPTION OF RECORDS REQUESTED STATUS

41385 2-7-14

RECORDS REGARDING THE SMITHSONIAN ASTROPHYSICAL 

OBSERVATORY’S FRED LAWRENCE WHIPPLE OBSERVATORY 

IN ARIZONA

CLOSED ON 9-30-20

45149 10-30-15 SPECIFIC CONTRACT PROPOSALS CLOSED ON 9-30-20

48726 6-27-17 NATIONAL MUSEUM OF NATURAL HISTORY BOARD MEETING 

MINUTES CLOSED ON 10-22-19

49512 10-6-17 NATIONAL ZOOLOGICAL PARK AUTOPSY REPORTS CLOSED ON 10-31-19

50047 12-21-17 RECORDS REGARDING SMITHSONIAN DIRECT LEASED 

PROPERTIES CLOSED ON 7-27-20

51256 7-16-18 COOPER HEWITT SMITHSONIAN DESIGN MUSEUM 

CONTRACTS AND RECORDS WITH SPECIFIC CONTRACTOR CLOSED ON 9-30-20

53555 9-23-19 EMAILS SENT TO OR FROM CERTAIN EMPLOYEES CLOSED ON 10-1-19

53534 9-27-19 NUMBER OF SI EMPLOYEE FURLOUGHS DURING LAST 3

GOVT. SHUTDOWNS CLOSED ON 10-24-19

53535 9-30-19 NATIONAL ZOOLOGICAL PARK ELEPHANT MEDICAL RECORDS CLOSED ON 3-19-20

53575 10-7-19 INTER-AGENCY EMAILS REGARDING INDIVIDUAL CLOSED ON 10-9-19

53576 10-7-19 RECORDS ON INDIVIDUAL AND MOORISH SCIENCE TEMPLE CLOSED ON 10-9-19

53589 10-8-19 BASE SALARY AND BONUS OF NMNH DIRECTOR CLOSED ON 10-11-19

53692 10-8-19 RECORDS ON STATE PROCUREMENT PROGRAM CLOSED ON 10-29-19

53616 10-9-19 CATALOGUE OF CURRENTLY AVAILABLE WORKS CLOSED ON 10-17-19

53602 10-17-19 OPS INCIDENT REPORT FROM NMNH CLOSED ON 10-18-19

53670 10-18-19 RECORDS ON INDIVIDUAL AND FAMILY MEMBERS CLOSED ON 10-25-19

53644 10-21-19 ALL CURRENT PENDING WORK ORDERS AT NASM & NMAH CLOSED ON 11-1-19

53703 10-31-19 OPS INCIDENT REPORT FROM NZP CLOSED ON 11-1-19

53704 11-1-19 OPS INCIDENT REPORT FROM NZP IN KENYA CLOSED ON 11-1-19

53748 11-6-19 OPS VIDEO FOOTAGE FROM NMAAHC CLOSED ON 11-8-19
5

TRACKING # OF 

REQUEST

DATE 

RECEIVED

DESCRIPTION OF RECORDS REQUESTED STATUS

53826 11-26-19 OPS INCIDENT REPORTS FROM NMNH CLOSED ON 12-5-19

53868 12-12-19 OPS incident report from outside NMNH CLOSED ON 12-12-19

53872 12-13-19 OPS video footage from NMAAHC CLOSED ON 12-13-19

53985 1-14-20

RECORDS ON GIANTS, HIEROGLYPHS,& NATIVE AMERICAN 

SPIRITUAL GROUNDS CLOSED ON 1-29-20

54012 1-20-20 NEW SPECIES NAMING CRITERIA CLOSED ON 1-28-20

54018 1-21-20 SAAM COLLECTION ACQUISITION PURCHASE HISTORY CLOSED ON 1-28-20

54015 1-22-20 PATHOLOGY REPORTS ON SPECIFIC ANIMALS FROM NZP CLOSED ON 1-28-20

54013 1-23-20 RECORDS PERTAINING TO THE GREAT APE HOUSE AT NZP CLOSED ON 1-27-20

54036 1-27-20 OPS INCIDENT REPORT FROM NZP CLOSED ON 1-28-20

54097 1-31-20

MEMORANDAS OF UNDERSTANDING FROM 2010-2019

BETWEEN OFFICE OF GOVERNMENT RELATIONS AND THE 

FEDERAL GOVERNMENT

CLOSED ON 2-13-20

54216 3-3-20 OPS INCIDENT REPORT FROM NPG CLOSED ON 3-3-20

54119 2-10-20

CORRESPONDENCE BETWEEN NATIONAL PORTRAIT GALLERY 

DIRECTOR AND AMAZON EMPLOYEES/ JEFF BEZOS CLOSED ON 3-16-20

54162 2-21-20 MEDICAL RECORDS OF GUAM KINGFISHERS AT SCBI CLOSED ON 7-1-20

54181 2-25-20

RECORDS REGARDING COOPER HEWITT MUSEUM FORMER 

DIRECTOR CLOSED ON 4-1-20

54281 3-16-20 OPS INCIDENT REPORT FROM NPG CLOSED ON 3-17-20

54282 3-18-20 SMITHSONIAN’S SOCIAL MEDIA GUIDE CLOSED ON 3-23-20

54309 4-8-20 PERSONAL EMPLOYMENT RECORDS FROM 1981-83 CLOSED ON 4-13-20

54311 4-13-20 SCBI ANIMAL MEDICAL RECORDS CLOSED ON 4-15-20

54318 4-16-20 OPS INCIDENT REPORT OF ACCIDENT INVOLVING THIRD PARTY CLOSED ON 4-20-20

54342 4-23-20 RECORDS OF GIANT REMAINS CLOSED ON 5-14-20
6

TRACKING # OF 

REQUEST

DATE 

RECEIVED

DESCRIPTION OF RECORDS REQUESTED STATUS

54332 4-28-20 APPRAISAL & VALUATION RECORDS OF NPG PAINTING CLOSED ON 5-1-20

54330 4-28-20 RECORDS ON 1965 DONATION OF MINERALS FROM GOUCHER 

COLLEGE CLOSED ON 5-1-20

54331 4-30-20 BRIEFINGS TO THE WHITE HOUSE DURING MARCH & APRIL 

2020 CLOSED ON 5-14-20

54346 5-27-20 RECORDS ON EMPLOYEES WITH CONNECTIONS TO CERTAIN 

COMPANIES

CLOSED ON 5-29-20

54307 4-8-20 RECORDS FROM OHR ON THE DETAILS OF A SPECIFIC 

SMITHSONIAN POSITION CLOSED ON 6-12-20

54343 6-11-20 OPS INCIDENT REPORT FROM NMAAHC CLOSED ON 6-16-20

54352 6-10-20

RECORDS PERTAINING TO EMPLOYMENT POSITION AT THE 

EVENT HORIZON TELESCOPE CLOSED ON 6-17-20

54348 6-9-20 LEGAL ACTS, GUIDELINES,& REGULATIONS RELATED TO 

SMITHSONIAN MUSEUMS CLOSED ON 6-18-20

54349 6-9-20 POLICIES & PROCEDURES TO PROTECT MINORS ATTENDING 

MUSEUM PROGRAMS CLOSED ON 6-18-20

54354 6-17-20 OPS INCIDENT REPORT & VIDEO FOOTAGE FROM NZP CLOSED ON 6-18-20

34355 6-23-20 DATA SUMMARY OF SMITHSONIAN DIRECT LEASED REAL 

PROPERTY INVENTORY CLOSED ON 7-27-20

54366 7-7-20 INFORMATION ON ALDERNEY ISLAND IN THE UK CLOSED ON 7-10-20

54368 7-8-20 SPECIFIC NATIONAL MUSEUM OF AMERICAN HISTORY GIFT 

AGREEMENT CLOSED ON 8-12-20

54371 7-13-20 GENETIC/GENEOLOGY RECORDS RELATED TO THOMAS 

JEFFERSON AND DESCENDANTS CLOSED ON 7-23-20

54370 7-15-20 GLOBAL HEALTH PROGRAM EMPLOYEE COMMUNICATIONS CLOSED ON 7-29-20

54373 7-16-20 CHART PREVIOUSLY AVAILABLE ON THE NMAAHC WEBSITE CLOSED ON 7-23-20

54372 7-20-20 OPS INCIDENT REPORT FROM NZP CLOSED ON 7-21-20

54377 7-24-20 RECORDS ASSOCIATED WITH INCIDENT FROM 2010 CLOSED ON 8-12-20

54385 7-28-20 LIST OF CHARGES & DISCIPLINARY ACTIONS FROM 2000-

PRESENT CLOSED ON 8-5-20

54387 7-29-20 BID LETTERS, PURCHASE AND SALE AGREEMENTS, AND 

RECORDS RELATED TO FUND INVESTMENTS CLOSED ON 8-19-20
7

TRACKING # OF 

REQUEST

DATE 

RECEIVED

DESCRIPTION OF RECORDS REQUESTED STATUS

54390 8-3-20 CERTAIN GLOBAL HEALTH PROGRAM EMPLOYEE 

COMMUNICATIONS FROM 1/1/2017-PRESENT CLOSED ON 9-25-20

54393 8-10-20 COMMUNICATIONS BETWEEN DEA, NAVY & CERTAIN 

INDIVIDUALS CLOSED ON 8-12-20

54395 8-10-20 PAYROLL & CONTRACT RECORDS RELATED TO 

CONSTRUCTION WORK ON SMITHSONIAN CASTLE CLOSED ON 9-2-20

54396 8-10-20

PAYROLL & CONTRACT RECORDS RELATED TO 

CONSTRUCTION WORK ON THE NATIONAL ZOOLOGICAL 

PARK BIRD HOUSE

CLOSED ON 9-2-20

54394 8-10-20 REPORTS ON HUMAN REMAINS & ARTIFACTS FOUND IN DC CLOSED ON 9-8-20

54414 8-13-20 SMITHSONIAN CONSERVATION BIOLOGY INSTITUTE WOLF 

PATHOLOGY REPORTS CLOSED ON 9-18-20

54431 8-21-20 OPS INCIDENT REPORT FROM NATIONAL ZOOLOGICAL PARK 

POLICE CLOSED ON 9-2-20

 Totals:

Number of Requests Received in Fiscal Year 2020: 71

Number of Requests Processed in Fiscal Year 2020: 67

Number of Requests Pending at the End of Fiscal Year 2020: 48