[Federal Register Volume 75, Number 90 (Tuesday, May 11, 2010)]
[Notices]
[Pages 26280-26282]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2010-11029]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

[[Page 26281]]


ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 10, 2010. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: <a href="/cdn-cgi/l/email-protection#bfcddacecadacccb91ccdcd7dadbcad3daffd1decdde91d8d0c9"><span class="__cf_email__" data-cfemail="196b7c686c7c6a6d376a7a717c7d6c757c5977786b78377e766f">[email protected]</span></a>.
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: <a href="/cdn-cgi/l/email-protection#196b7c7a766b7d6a37747e6d5977786b78377e766f"><span class="__cf_email__" data-cfemail="710314121e0315025f1c1605311f1003105f161e07">[email protected]</span></a>.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1225.12(e).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of the Army, Agency-wide (N1-AU-09-10, 4 items, 4 
temporary items). Policy and procedures documents, reports, 
evaluations, requests for information and other information relating to 
the Total Army Sponsorship Program.
    2. Department of Defense, Defense Security Service (N1-446-09-6, 3 
items, 3 temporary items). Master files of an electronic information 
system used for the secure transmission of fingerprints and demographic 
information submitted by contractors concerning applicants for security 
clearances.
    3. Department of Education, Federal Student Aid (N1-441-09-22, 1 
item, 1 temporary item). Master files of an electronic information 
system used to manage student loans and grants. Files include such 
information as name of student, type and amount of loan, loan period, 
and balance.
    4. Department of Education, Federal Student Aid (N1-441-09-23, 9 
items, 9 temporary items). Master files of electronic information 
systems used to process student aid applications and payments. Records 
relate to such matters as the application and selection process, 
disbursements of funds, and other financial transactions.
    5. Department of Education, Office for Civil Rights (N1-441-08-6, 5 
items, 4 temporary items). Case files relating to investigating 
complaints and reviewing educational programs in regard to compliance 
with laws prohibiting discrimination on the basis of race, gender, age, 
and other considerations. Included is an electronic case management 
system. Proposed for permanent retention are records documenting 
historically significant education discrimination cases.
    6. Department of Education, Office of Postsecondary Education (N1-
441-09-8, 1 item, 1 temporary item). Records relating to programs that 
assist educational institutions in providing housing and other 
facilities for students. Records include information that relates to 
such matters as applications, disbursements of funds, and the planning 
and construction of facilities.
    7. Department of Health and Human Services, Centers for Medicare & 
Medicaid Services (N1-440-09-12, 1 item, 1 temporary item). Master 
files of an electronic information system used to account for and 
manage reimbursements provided to Plan Sponsors for Medicare-eligible 
retirees.
    8. Department of Homeland Security, Directorate for Management (N1-
563-09-12, 8 items, 8 temporary items). Records relating to the 
oversight and management of grant programs. Included are such records 
as grant

[[Page 26282]]

program announcements, grant guidance reference files, grant monitoring 
review case files, customer service correspondence, debarment and 
suspension case files, and grant program approval case files.
    9. Department of Justice, Bureau of Prisons (N1-129-09-32, 1 item, 
1 temporary item). Master files of an electronic information system 
that contains information on inmate work assignments.
    10. Department of Justice, Executive Office for U.S. Attorneys (N1-
60-10-9, 2 items, 2 temporary items). Inputs and master files of an 
electronic information system which contains information used in 
connection with notifying employees in the event of an emergency.
    11. Department of Justice, Federal Bureau of Investigation (N1-65-
09-5, 4 items, 3 temporary items). Records relating to agency equal 
employment opportunity programs, including administrative files and 
records of special emphasis programs that focus attention on specific 
employee groups. Proposed for permanent retention are case files 
relating to historically significant discrimination complaint cases.
    12. Department of the Treasury, Internal Revenue Service (N1-58-09-
103, 2 items, 2 temporary items). Master files and system documentation 
of an electronic information system used to automate the tax 
examination process and provide taxpayers with easily understood audit 
reports.
    13. Department of the Treasury, Internal Revenue Service (N1-58-09-
104, 2 items, 2 temporary items). Applications for tax credits for 
investments in manufacturing equipment used to produce clean energy.
    14. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-10-4, 5 items, 5 temporary items). Records that relate to 
providing prosthetics and sensory aids to military veterans.
    15. National Capital Planning Commission, Agency-wide (N1-328-10-1, 
6 items, 5 temporary items). Records relating to the agency Web site 
(including Web content), litigation files, and a geographic information 
system used for municipal planning and management that is no longer 
being created. Proposed for permanent retention are electronic records 
contained in an automated system that contains information concerning 
projects submitted to the agency for approval.

    Dated: May 4, 2010.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 2010-11029 Filed 5-10-10; 8:45 am]
BILLING CODE 7515-01-P


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