Department of Energy Support to the 

Energy Employees Occupational Illness 

Compensation Program Act (EEOICPA)

Office of Environment, Health, Safety and Security

July 2014
• On May 4, 2014, HSS was reorganized into two 

Offices:

– Office of Environment, Health, Safety and Security - AU

– Office of Independent Enterprise Assessment – EA

• The Office of Health and Safety, within AU, 

continues to have the responsibility for EEOICPA. 

The commitment to the program is unwavering 

and our role as a strong advocate for workers 

remains unchanged. 

New Organization

2
DOE 

Organization Chart

3
 

Office of Departmental 

Representative 

to the DNFSB

Vacant

Matthew B. Moury

Acting Associate Under Secretary

Stephen Kirchhoff

Acting Deputy Associate Under 

Secretary

Michael J. Ardaiz

Chief Medical Officer

Office of 

Environmental 

Protection, 

Sustainability 

Support and 

Analysis

Office of 

Nuclear 

Safety Basis 

and Facility 

Design 

Office of 

Nuclear 

Facility 

Safety 

Programs 

Office of

Nuclear 

Security

Office of 

Headquarters 

Security 

Operations

Office of 

Sustainability 

Support 

Office of 

Environmental 

Policy and 

Assistance

Office of 

Analysis 

Office of 

Quality 

Assurance

Office of 

Physical 

Protection 

Office of 

Information 

Security 

Office of 

Security

Office of 

Classification

Office of 

Quality 

Management

Office of 

Technical 

Guidance 

Office of 

Document 

Reviews

AU-1.1

AU-1 

Office of Corporate Security 

Strategy, Analysis and Special Operations

Robert M. Lingan, Director

William H. Roege, Deputy Director

AU-1.2

AU-10

Office of 

Health and 

Safety

Office of 

Worker Safety 

and Health 

Policy 

AU-11

Patricia R. Worthington Director

Bill R. McArthur Director

AU-12

Office of 

Worker Safety 

and Health 

Assistance

Brad Davy

Director

AU-13

Office of 

Domestic and 

International 

Health Studies 

Gerald R. Petersen Director

AU-14 Office of 

Worker 

Screening and 

Compensation 

Support

Gregory S. Lewis Director

AU-20

Andrew C. Lawrence Director Andrew Wallo, III

Deputy Director

AU -21

Michael J. Silverman Director

AU -22

Edward P. Regnier Director

AU -23

Vacant

Director

AU-30

James B. O’Brien Director

Joseph Olencz

Deputy Director

AU -31

Garrett A. Smith Director

AU -32

William M. Blackburn Director

AU -33

Colette A. Broussard Director

AU-40

Michael G. Zimmerman Director

AU -41

Bill L. Dwyer Director

AU -42

Michael G. Zimmerman Director

AU -43 Office of 

Headquarters 

Personnel 

Security 

Operations 

Stephanie S. Grimes Director

AU-50

Robert M. Lingan

Director (Acting)

Carl S. Pavetto

Deputy Director

AU -51

Vacant

Director

Office of 

Security Policy

AU -52

AU -53

Office of 

Security 

Assistance

Samuel N. Callahan Director Michael H. Sparks

Deputy Director

Office of 

Departmental 

Personnel 

Security 

Tracey P. Berry Director

AU-60

Office of 

Resource 

Management

Andrew P. Weston- Dawkes

Director

AU -61

AU -62

AU -63

Nicholas G. Prospero Director

Edith A. Chalk Director

Kenneth M. Stein Director

Vacant

Director

Office of 

Business 

Operations 

Richard D. Updegrove Director

Office of 

Information 

Management

Raymond C. Holmer Director

Office of Environment, Health, Safety 

and Security

4 
DOE’s Core Mandate

Work on behalf of the program claimants to ensure 

that all available worker and facility records and 

data are provided to DOL, NIOSH, and the Advisory 

Board.

5
DOE Responsibilities

1.Respond to DOL and NIOSH requests for information 

related to individual claims (employment verification

and exposure records).

2.Provide support and assistance to DOL, NIOSH, and 

Advisory Board on large-scale research and site 

characterization projects through records research 

and retrieval efforts at various DOE sites. 

3.Conduct research, in coordination with DOL and 

NIOSH, on issues related to covered facilities 

designations. 6
EEOICPA Site Contacts

• DOE EEOICPA Site POCs: 

– Coordinate all research activities with NIOSH, Advisory Board, DOL and 

various contractors;

– Set up site visits and tours for NIOSH and DOL staff as well as other 

groups;

– Work with both DOL and NIOSH to identify site subject matter experts 

and to facilitate interviews with current and former workers;

– Manage site’s response to individual records requests. Ensure DOE 

responses are complete and timely; and

– Onsite source of EEOICPA information to workers.

7
Individual Records

Fund and coordinate records retrieval activities at DOE 

sites in support of individual claims. 

 Employment verifications for DOL (~ 6,000/year) 

 Dose records for NIOSH (~4,500/year) 

 Document Acquisition Requests (DAR) employee work 

history/exposures for DOL

(~5,500/year)

8
Individual Records

(cont.)

• Claimants often worked at multiple DOE sites, for multiple 

contractors and subcontractors, and in different jobs or 

divisions over a career. 

• Records packages that DOE provides to DOL and NIOSH can 

be hundreds of pages long. 

9
• For a typical request for a worker’s records, DOE may have 

to go to many different site departments and within those 

departments many different records sources or databases. 

• For example, one DOE site may check many different 

sources for responsive records, including hard copy paper 

records, microfilm, microfiche, databases and scanned 

electronic records. 

10

Individual Records

(cont.)
Large Scale

Research Projects

• Large scale research projects are driven by the needs of DOL 

and NIOSH. 

– DOE must react and accommodate the requests within existing 

funding. 

• These projects can take years and can cost hundreds of 

thousands of dollars to support. 

11
Large Scale

Research Projects

(cont.)

• DOE must review many of the requested records due to 

classification concerns. 

– Millions of pages have been reviewed so far . 

• DOE is often supporting 4-5 projects at once, although at 

various stages of the process (start up, research, wrap up).

12
Ongoing Large Scale

Research Projects

• Kansas City Plant

• Hanford

• Pacific Northwest 

National Laboratory

• Savannah River

• Sandia

• Los Alamos

• Oak Ridge National 

 Laboratory

13
Document Reviews

• DOE committed to providing documents to NIOSH, 

DOL, and the Advisory Board, but must do so in a 

responsible manner.

• The DOE EEOICPA Security Plan link: 

http://energy.gov/sites/prod/files/2013/10/f4/HSS_Security_Plan_EEOICPA.pdf

14
Document Reviews 

(cont.)

• The average turn around time for review and 

released documents is typically about 8 work days. 

• In certain cases where an expedited review is 

necessary, DOE has returned documents in one to 

two days.

15
Facility Research

Research and maintain the Covered Facilities Database

• Database of over 300 facilities covered under EEOICPA. This 

includes DOE facilities, AWEs and Beryllium Vendors whose 

employees are eligible for benefits under EEOICP.

• Full listing on the DOE EHSS website:

• https://ehss.energy.gov/Search/Facility/findfacility.aspx

16
Secure Electronic Records 

Transfer (SERT) System

• The SERT is an EHSS-hosted environment where DOL, 

NIOSH and DOE can send and receive records and data in a 

secure manner. SERT was fully rolled out to DOE, DOL and 

NIOSH staff on October 16, 2012. 

• The system reduces the time to complete EEOICPA claims 

and enhances the protection of PII information. 

17
Outreach 

– Initiated a Joint outreach Task Group that includes DOE, 

DOL and NIOSH, along with the DOL Ombudsman and the 

DOE Former Worker Medical Screening Programs. 

– Established goal of creating a workgroup is to coordinate 

and improve outreach efforts between the agencies. 

– Completed JOTG Video – Recently made available online 

at:

• http://energy.gov/ehss/joint-outreach-task-group-video-series

18
Former Worker Medical 

Screening Program (FWP)

• Mission: To identify and notify former workers at risk for 

occupational disease and offer them medical screening that 

can lead to treatment.

• Program now serves all former workers from all DOE sites in 

locations close to their residences.

• Further information on the FWP can be found at: 

– http://energy.gov/ehss/services/worker-health-and-safety/former- worker-medical-screening-program

19
FWP

Idaho National Laboratory

 Worker Health Protection Program (WHPP) and United 

Steelworkers (USW)

 Production workers

 1-888-241-1199 or http://www.worker-health.org

 Building Trades National Medical Screening Program (BTMed) and 

the Center for Construction Research and Training (CPWR) 

 Construction and subcontractor workers

 1-800-866-9663 or www.btmed.org

 National Supplemental Screening Program (NSSP)

 All workers

 1-866-812-6703 or http://www.orau.org/nssp/ 20
Questions?

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