Department of Energy Support to the 

Energy Employees Occupational Illness 

Compensation Program Act (EEOICPA) 

Office of Health, Safety and Security 

March 2013 
DOE’s Core Mandate

Work on behalf of the program claimantensure that all available worker and facrecords and data are provided to DOL, and the Advisory Board. 
DOE Responsibilities 

1.Respond to DOL and NIOSH requests for info

related to individual claims. (employment verexposure records). 

2.Provide support and assistance to DOL, NIOS

Advisory Board on large-scale research and scharacterization projects through records reseand retrieval efforts at various DOE sites. 

3.Conduct research, in coordination with DOL a

NIOSH, on issues related to covered facilities designations. 
EEOICPA 

Site Contacts 

• DOE EEOICPA Site POCs: 

– Coordinate all research activities with NIOSH, Advisor

DOL and various contractors 

– Set up site visits and tours for NIOSH and DOL staff a

other groups 

– Work with both DOL and NIOSH to identify site subjec

experts and to facilitate interviews with current and forworkers 

– Manage site’s response to individual records requests

DOE responses are complete and timely 

– Onsite source of EEOICPA information to workers 
Individual 

Records 

Fund and coordinate records retrieval activities asites in support of individual claims. 

 Employment verifications for DOL (~6,000/ye Dose records for NIOSH (~4,500/year)  Document Acquisition Requests (DAR) emplo

work history/exposures for DOL 

(~5,500/year) 
Individual 

Records 

• Claimants often worked at multiple DOE sites, 

multiple contractors and subcontractors, and idifferent jobs or divisions over a career. 

• Records packages that DOE provides to DOL 

NIOSH can be hundreds of pages long. 
Individual 

Records 

• For a typical request for a worker’s records, D

have to go to many different site departments within those departments many different recorsources or databases. 

• For example, one DOE site routinely checks 

approximately 40 different sources for responsrecords, including hard copy paper records, mmicrofiche, databases and scanned electronic 
Large Scale 

Research Projects

• Large scale research projects are driven by the 

DOL and NIOSH. 

– DOE must react and accommodate the requests within 

funding. 

• These projects can take years and can cost hun

thousands of dollars to support. 
Large Scale 

Research Projects

• DOE must review many of the requested record

classification concerns. 

– Millions of pages have been reviewed so far and this c

time consuming and costly process. 

• DOE is often supporting 4-5 projects at once, alt

various stages of the process (start up, researchup, etc.) 
Large Scale 

Research Projects 

• Rocky Flats • Sandia • Savannah River • Los Alamos 

• Clarksville • Pantex • Medina 

• Hanford 

• Oak Ridge Natio
Document 

Reviews 

• DOE committed to providing documents t

NIOSH, DOL, and the Advisory Board, budo so in a responsible manner. 

• The DOE EEOICPA Security Plan link: http://www.hss.energy.gov/HealthSafety/FWSP/Advocacy/HSS_Se

_EEOICPA.pdf 
Document 

Reviews (cont.) 

• The average turn around time for review 

released documents is typically about 8 wdays. 

• In certain cases where an expedited revie

necessary, DOE has returned documents to two days. 
Facility Research 

Research and maintain the Covered Facilities Data• Database of over 300 facilities covered under 

EEOICPA. This includes DOE facilities, AWEs aBeryllium Vendors whose employees are eligible benefits under EEOICP. 

• Full listing on the DOE HSS website: 

– http://www.hss.energy.gov/healthsafety/FWSP/Advocacy/faclist/find
Secure Electronic Records 

Transfer (SERT) System 

• The SERT is an HSS-hosted environment where 

NIOSH and DOE can send and receive records ain a secure manner. SERT was fully rolled out to aDOE, DOL and NIOSH staff on October 16, 2012

• The system reduces the time to complete EEOICP

claims and enhances the protection of PII informa

• We believe the system has been very successful 
Recent Initiatives

• Recently started to produce a monthly Newsletter to 

information on FWP and EEOICPA with DOE HeadqProgram Offices, Field Site Offices, former and curreworkers, and other stakeholders. 

• Copies of the most recent newsletter are on the back 
Outreach 

• DOE Headquarters (HSS) 

– Has initiated a Joint outreach Task Group that include

DOL and NIOSH, along with the DOL Ombudsman anFormer Worker Medical Screening Programs. 

– The goal of creating a workgroup is to coordinate and 

outreach efforts between the agencies. 

– The Group held 18 "Town Hall" meetings in and near 

communities of 9 DOE sites. 

– http://www.hss.doe.gov/healthsafety/FWSP/Formerwo

vents_calendars.html 
Former Worker Medical

Screening Program 

• Mission: To identify and notify former workers a

occupational disease and offer them medical scthat can lead to treatment 

• Program now serves all former workers from all 

sites in locations close to their residences 

• Further information on the FWP can be found at

http://www.hss.energy.gov/HealthSafety/FWSP/orkermed/ 
Former Worker Medical

Screening Program 

Local Screening Programs for SRS 

• Production Workers 

• Principal Investigators: Donna Cragle, PhD, J

McInerney, MD, and Lee Newman, MD 

– Local Outreach:1-888-812-6703 

• Construction Workers 

– Principal Investigator: Knut Ringen, DrPH, 

MPH 

– Local Outreach:1-800-866-9663 
Questions?