Working Draft 

ISSUES MATRICES PERTAINING TO THE REVIEW OF OCAS-PR-012, WORKER 

OUTREACH PROGRAM, AND ORAUT-PROC-0097, CONDUCT OF THE WORKER OUTREACH 

PROGRAM PROCEDURE

Contract Number 200-2009-28555 

Prepared by 

S. Cohen & Associates 

1608 Spring Hill Road, Suite 400 

Vienna, Virginia 22182 

Saliant, Inc. 

5579 Catholic Church Road 

Jefferson, Maryland 21755 

Revision 6 

January 2013 

Disclaimer 

This document is made available in accordance with the unanimous desire of the Advisory Board on 

Radiation and Worker Health (ABRWH) to maintain all possible openness in its deliberations. However, 

the ABRWH and its contractor, SC&A, caution the reader that at the time of its release, this report is predecisional and has not been reviewed by the Board for factual accuracy or applicability within the 

requirements of 42 CFR 82. This implies that once reviewed by the ABRWH, the Board’s position may 

differ from the report’s conclusions. Thus, the reader should be cautioned that this report is for 

information only and that premature interpretations regarding its conclusions are unwarranted.
Issues Matrix Pertaining to the Review of OCAS-PR-012, Worker Outreach Program, and 

ORAUT-PROC-0097, Conduct of the Worker Outreach Program Procedure

This latest revision of the OCAS-PR-012 issues matrix follows the format and issue numbering 

established in Revision 4 (SC&A 2012b), including a table of abbreviated summaries of issues 

and action items. Revision 4 incorporated all previously identified action items and 

commitments from previous issues matrices, DCAS formal written responses, and less formal 

venues, such as Work Group discussions (as documented by meeting transcripts) or e-mail 

communication. For each Finding or Observation, SC&A stated the original finding/observation 

from its Review of OCAS-PR-012: Worker Outreach Program (SC&A 2010a) and provided a 

brief summary of the Work Group resolution history, including a numbered list of “Work Group 

Recommended Action Items” and “Other Actions Proposed/Considered” (if applicable). 

The final column of the matrix contains SC&A’s assessment of the status of each action, which 

has been updated following Work Group meetings on August 29, 2012, and November 8, 2012. 

The most recent updates to matrix items are marked in blue font. 

A revised draft of OCAS-PR-012 (OCAS 2012c) was reviewed at the November 8, 2012, Work 

Group meeting. All findings specific to the procedure have been resolved to the Work Group’s 

satisfaction. 

Three issues remain in progress at this time: Finding 3, Finding 4, and Observation 3. None of 

these issues impact the revision and issuance of OCAS-PR-012. 

Worker Outreach Issues Matrix – Revision 6 1 SC&A – Revised January 4, 2013 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information. 
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

OCAS-PR-012 FINDINGS 

F1. The procedure does not 

provide direction for tracking, trending, evaluating, or responding to worker input. CLOSED 

SC&A found the absence of direction for effective documentation, evaluation, and response to worker comments to be a weakness in programmatic guidance that may impair effectiveness of worker outreach. Specific concerns discussed include: 

 Minutes or notes of information-gathering meetings (e.g., Outreach 

and SEC Focus Groups) 

 Capture of substantive comments from information-giving or 

giving/gathering meetings (e.g., workshops, town hall meetings) 

 Tracking of comment resolution and trending of recurrent issues 

 Scarcity of Action Items in Outreach Tracking System (OTS) database 

 Functional integration of worker outreach process with site profile and 

SEC evaluation procedures to assure that substantive worker 

information is considered in the development of technical work 

documents 

NIOSH clarified that OCAS-PR-012 is a tool in support of outreach meetings; it is not intended to address the broad range of activities in which NIOSH participates. The various communication techniques are so diverse that it is difficult to proceduralize them in one procedure. Disposition of worker input is identified and tracked through the Action Item application in the OTS. Trending and tracking can be performed on just about any field in the OTS, in particular the Action Item screen. Information placed into the OTS “Meeting Files” is placed into the Site Research Database (SRDB). Work Group Recommended Action Items

NIOSH: (1) Add guidance in OCAS-PR-012 to identify the types of events for which 

General ObsNIOSH chansupporting sedocument (e.Appendices)6 (“Procedurshould clarify “actionable,” implementatiimplementedAugust 29, 2Add referencappendices inUpdate Septrevised proceappendices inComplete.

Work Group NIOSH: (1) OCAS 2

1 Original SC&A review finding (SC&A 2010a) with current Work Group status. 

Worker Outreach Issues Matrix – Revision 6 2 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review UT-PROC-0097 

No. ISSUE STATUS1 on History 

 of OCAS-PR-012 and Legacy Issues from ORA

SC&A Summary of Work Group Resoluti SC&

meeting minutes will be taken. [October 20, 2010] 

(2) Reference, as appropriate, DCAS procedures. [October 20, 2010] 

(3) Develop appropriate wording characterizing the requirements to capture 

worker input from information gathering meetings. [December 16, 2010] 

Focus Gtaken, bugroups (classifieddiscusse

TowmeeSEC (e.gmee

AppendidocumenHall meefor FocuUpdate descripticlearly smeeting 2012b, p

(2) Referenc

(OCAS 2(OCAS 2(OCAS 2Section 3Complet

(3) Work Gr

that the pan accurissues dithe form

Worker Outreach Issues Matrix – Revision 6 3 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

(4) Evaluate the OTS and WISPR database compatibility to determine if 

comments/action items from WISPR can be added to OTS. [December 16, 

2010] 

Other Actions Proposed/Considered

A. NIOSH proposes adding an appendix (Appendix E) describing the criteria 

for determining action items. [December 16, 2010] 

B. NIOSH acknowledged the importance of documenting comments/ 

questions from information-gathering/giving (i.e., workshops, invited forums) and information-giving meetings (i.e., joint outreach meetings, Department of Labor Town Hall meetings, SEC information meetings) where an immediate answer is unavailable or where new information is supplied. This is in lieu of taking formal meeting minutes or notes. [December 16, 2010] (ABRWH 2010a, pp. 171–174). SC&A recommends this commitment be reflected in OCAS-PR-012. 

2010a, pfor focus above) sexpectat

Update 

above. 

(4) NIOSH 

was in pWork Gr

Update 2012 WindicateWISPR 

Other Action

A. See FindB. With the 

meetingsreceive rgiving annot expr012. ThAppendiappropritypes of 

Update statemeof each (OCAS 

Worker Outreach Issues Matrix – Revision 6 4 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

C. NIOSH indicates tracking and trending can be performed on just about any 

field in OTS, in particular, the Action Item screen. While SC&A acknowledges the mechanics of tracking and trending from this database is possible, OCAS-PR-012 contains no recommendations or requirements for tracking and trending comments. As of December 2010, there were only six action items in OTS. SC&A 

noted in June 2011 that 16 action items for the Rocky Flats Plant had been added to OTS (SC&A 2011). While the database can be queried to produce reports, too few action items exist to meaningfully trend action items and follow-up responses. SC&A recommends NIOSH continue to upload legacy action items from WISPR. This will establish sufficient data to track and trend worker comments and subsequent actions. 

“NIOSHattentivor discudocumewith Ap

C. Appendi

NIOSH’reports frecommecommunNIOSH was in pWork GrUpdate August 2hoc trendGroup, atransfer complete

F2. The procedure does not 

specify criteria for identifying Action Items or evaluating the adequacy and timeliness of response/resolution. CLOSED 

Worker Outreach Program (OCAS 2009d) describes a process for documenting and tracking action items, rather than all substantive worker comments. The appropriate determination of action items becomes a critical part of being responsive to worker comments and providing consideration of those comments in the dose reconstruction and SEC processes. Lack of specific criteria may lead to inconsistent determination of action items. This has the potential for increasing workers’ perception that their comments are not being considered. Appendix E, added to the procedure, outlines a mechanism for capturing worker comments, documenting and tracking action items, and assigning an owner to action items. Specific wording was discussed at the Work Group 

Worker Outreach Issues Matrix – Revision 6 5 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

meeting in December 2010.Work Group Recommended Action ItemsNIOSH: (1) Additional guidance will be incorporated into OCAS-PR-012 to address 

Action Items (AIs) final disposition determination. [October 20, 2010] The response will address:  AI [Action Item] commitment date  Review for technical adequacy  Designation of whether a technical document requires an update  Identification of how the action item was closed out [document 

update, response to individual, etc.] 

(2) Additional guidance will be incorporated into OCAS-PR-012 to address 

judgment for identifying AIs: [October 20, 2010]  Informed of a specific area of site profile or technical document that 

has been pointed out as incorrect or inadequate. 

 Informed/discovery of new information that may have impact, but 

may not have been considered before. 

 Follow-up on a question, request, or the possible need to look for 

additional information. 

(3) Evaluate the feasibility of adding to OTS those comments from WISPR 

that resulted in changes to technical documents. 

Work Group NIOSH: (1) Appendi

been addGroup m(ABRWthis actio

(2) Appendi

been addin the WDecembpp. 185–Complet

(3) NIOSH 

was in pWork Gr

Update 2012 WindicateWISPR 

F3. The majority of expected 

documentation is not available in the OTS for meetings conducted 

SC&A delivered Follow-up Review of the Outreach Tracking System (OTS): Status of Finding 3 from Document No. SCA-TR-PR2010-0002 (SC&A 2010b) in response to the action item to validate updates to OTS accomplished by NIOSH in October 2010. This report was submitted to the Work Group in 

Worker Outreach Issues Matrix – Revision 6 6 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

within the effective period of PR-012. IN PROGRESS - Item 1 [Does not impact issuance of revised PR-012.]

December 2010. Several recommendations were included in this report. 

 Incorporate guidance provided in Classification of Worker Outreach 

Meetings (OCAS 2009e) and Types of NIOSH Meetings (OCAS 

2009f) into OCAS-PR-012 in order to facilitate consistency of records uploaded to OTS for different meeting types. 

 Complete communication to and/or training of all potential meeting 

facilitators on required documentation from worker outreach meetings 

 Hold meeting facilitators accountable for implementation of worker 

outreach documentation requirements. 

Work Group Recommended Action ItemsSC&A: (1) Validate whether the updates of OTS completed by NIOSH resolve the 

concerns under Finding 3. [October 20, 2010] 

NIOSH: (1) Re-evaluate the meeting minutes from the meetings conducted since the 

implementation of OCAS-PR-012 based on the new Action Item Criteria determining if there are additional action items. [December 16, 2010]

Work Group SC&A: (1) Complet

NIOSH: (1) At the A

Work Grthis actiooutreach staff in lnew ActUpdate Work GrStu Hinndocumenmeetings the deterperson’s 75–78). review w

Worker Outreach Issues Matrix – Revision 6 7 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Worker Outreach Issues Matrix – Revision 6 8 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information

Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

(2) Incorporate guidance from Classification of Worker Outreach Meetings

(OCAS 2009e) and Types of NIOSH Meetings (OCAS 2009f) into OCASPR-012, or an internal guidance document or communication to staff. 

[December 16, 2010] 

Novemb

In Progr

(2) NIOSH 

Likely OPR-012. 

F4. The procedure fails to 

consider other venues of worker outreach. The multiple venues are not subjected to equivalent standards for documentation. Of particular concern is the two-track system for obtaining and documenting worker input that appears to give site expert interview records more weight than worker input obtained through outreach meetings. IN PROGRESS [Does not impact issuance of revised PR-012.] 

Several activities conducted by NIOSH can provide substantive worker input consistent with the objectives of the Worker Outreach Program, but receive little or no attention in OCAS-PR-012. These venues include, but are not limited to: 

 Advisory Board meetings  OCAS web site/docket  Computer Assisted Telephone Interviews (CATIs)  Close-out Interviews (COIs)  General information provided by workers via e-mail or letters  Site expert interviews 

While some of these processes are formalized, existing procedures do not provide a mechanism by which general site-specific information (as opposed to personal claimant-specific information) may be captured for consideration in technical work products. SC&A noted what appeared to be a two-track system for gathering input from former and current workers: worker outreach has formalized requirements for 

documentation, but lacks integration with the site profile and SEC evaluation processes; site expert interviews are relatively informal, but may carry greater weight in the development of technical documents due to direct participation of document authors in the process. NIOSH indicates that, procedurally, the twotrack system for obtaining and documenting information does not exist. The agency attempts to identify personnel who have knowledge of the facility and 

2 This action item is listed under F5 prior to matrix revision 4. It was discussed under F4 on October 20, 2010, and is responsi

with this finding. 
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

its era of operation, regardless of their site discipline, union, or professional status/affiliation. There are several facets to SC&A’s concerns regarding multiple venues and the two-track system. 

 An equivalent level of rigor should be applied to the documentation of 

information received from all venues. 

 Fragmentation, as opposed to centralization of worker input, makes it 

difficult for personnel involved in the dose reconstruction and SEC evaluation processes to locate and utilize the information provided by the workers. This may lead to unequal weighting of worker input. 

 There is no systematic method described for documenting and 

resolving differences in important technical input that may arise from different settings in which different classes of workers are typically represented. 

SC&A recommends considering a consolidated system of identifying substantive comments and issues raised by workers. Work Group Recommended Action Items

NIOSH: (1) Look at the feasibility for capturing and tracking information in the OTS 

derived from any type of meeting or correspondence deemed potentially important to dose reconstruction.2 For example, this may be through 

added fields in OTS to accommodate this application or through a separate tracking system. [October 20, 2010] 

Work Group NIOSH: (1) As disc

Group m82-94), integratvenues Some vintegratClose-Ocomplicimportaworker signific

Worker Outreach Issues Matrix – Revision 6 9 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

(2) Develop a proposal for resolving the dual tracks system for site expert 

interviews and worker outreach meetings. This will take into consideration different types of worker comments, the various sources of comments, and how it informs the review/preparation of technical work documents. Furthermore, consideration will be given to resolving how comments from different types of workers or site experts are weighted. [December 16, 2010] 

Update considerevieweinformaindividuintervieThis wogeneral existing At the Nmeetingabout a developcommevenues. assessintimetabProgres

(2) Append

regardintrackingimpact outreach indicatethe broainput caUpdate 

Work GrequesteNIOSH Refer to compre

Worker Outreach Issues Matrix – Revision 6 10 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

develop

F5. The procedure does not 

describe a process for assuring that worker feedback is accurately and completely documented. CLOSED 

 The lack of a requirement in PR-012 [OCAS 2009d] for an affirmative 

sign-off by meeting participants who provided input, along with the destruction of audiotapes, prevent the resolution of issues that arise regarding omissions or misrepresentation of meeting participant comments. SC&A recommends a feedback loop, including a specified review period, be incorporated into OCAS-PR-012 for verifying the accuracy and completeness of meeting minutes, notes, and/or interview summaries. Furthermore, the procedure should address how comments provided during information-giving meetings are to be documented and resolved. 

 SC&A recommends that the invitation letter should include a 

disclosure that tapes made by NIOSH and its contractor will be destroyed, so that participants can bring their own equipment, should they desire to record the proceedings. 

Work Group Recommended Action ItemsNIOSH: (1) In OCAS-PR-012, include additional wording at the end of the statement 

addressing the recording of the meeting, stating that copies of the recording will not be available for public distribution.3 [October 20, 2010] 

(2) Evaluate feasibility of incorporating feedback loop into PR-012. Feedback 

for a large group meeting may be obtained from the meeting organizer. After a specified target date, lack of response is interpreted as consent or 

Work Group NIOSH: (1) An anno

is descriMeeting Complet

(2) Appendi

feedback meeting 

3 This action item is listed under F4 prior to matrix revision 4. It was discussed under F5 on October 20, 2010 (ABRWH 2010

responsive to the issues associated with this finding. 

Worker Outreach Issues Matrix – Revision 6 11 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review gacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 Work Group Resolution History 

 of OCAS-PR-012 and Le

SC&A Summary of SC&

agreement. [June 29, 2011] host orga

site for 6To promindividurecommethe time will be p(followinand PA rUpdate procedurannouncwill be ptheir valinternal rredaction“Where minutes, group/inmeeting completeand 34). 

OCAS-PR-012 OBSERVATIONS 

Obs 1. The procedure does not 

address the possibility that sensitive or classified information could be shared at worker 

At a minimum, the procedure should alert worker outreach staff to submit 

recordings, minutes and meeting notes for classification review if they have any doubt about classification status of information shared at an outreach meeting. 

4 This action item is listed under F4 prior to matrix revision 4. It was discussed under Obs 1 on October 20, 2012, and is respo

associated with Obs 1. 

Worker Outreach Issues Matrix – Revision 6 12 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

outreach meetings. CLOSED 

Work Group Recommended Action ItemsNIOSH: (1) Add a reference and a sentence in OCAS-PR-012 to note the review of 

minutes by the Department of Energy.4 [October 20, 2010] 

(2) Address/reference the process in OCAS-PR-012 for the discussion of 

classified/sensitive material with present or former DOE workers and employees. [October 20, 2010] 

Work Group NIOSH: (1) DOE cla

minutes/(General(Developoutreach 

(2) Referenc

added to and App

Obs 2. The procedure does not 

provide an opportunity for workers to discuss potentially classified information. Particularly at NNSA sites, workers may be restricted from openly discussing sitespecific information due to security concerns. CLOSED 

Worker outreach meetings at some sites can inadvertently solicit classified information. A cautionary statement should be made upfront that reminds individuals to be cautious about the information they are sharing. Participants should be notified that the meeting is an unclassified meeting and that classified information should not be shared. The procedure should describe a process for those who wish to share classified information. Work Group Recommended Action ItemsNIOSH: (1) In OCAS-PR-012, add a discussion to include an announcement at the 

beginning of an outreach meeting “not to discuss classified/sensitive information. If there is a need to discuss classified/sensitive information, a separate interview can be arranged.” [October 20, 2010] 

(2) Address/reference the process in OCAS-PR-012 for the discussion of 

classified/sensitive material with present or former DOE workers and employees. [October 20, 2010] 

Work Group 

NIOSH: (1) Statemen

AppendiDecembmeeting Complet

(2) A note in 

conduct in accordOCAS-PAccess aComplet

Worker Outreach Issues Matrix – Revision 6 13 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

Obs 3. There are no provisions 

for soliciting comments from workers who are unable to physically attend the meetings. IN PROGRESS - Item 2[Does not impact issuance of revised PR-012.]

Work Group Recommended Action ItemsNIOSH: (1) In OCAS-PR-012, address that independent interviews associated with a 

specific outreach meeting will be collated with the minutes of the group meeting for continuity and usability. [October 20, 2010] 

Work Group 

NIOSH: (1) The capt

is addresAppendiindicates “is to be respectivfor relea

Update statemeG (OCANote: Cspecific indepenoutreacthrough naming an SECCommuSEC ouinto OTbe repliSRDB. conjuncmeeting have the “Docum(SEC00conventminutes intervieSEC eva

Worker Outreach Issues Matrix – Revision 6 14 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

(2) Check into posting the presentations from the worker outreach meetings on 

the NIOSH web site. [December 16, 2010] 

Other Actions Proposed/Considered

A. NIOSH proposes adding the following verbiage to the procedure 

(ABRWH 2010a, p. 235): Support efforts where individuals would like to participate in an outreach 

docume

(2) NIOSH 

posting oin progreAt the JuNIOSH restrictinbeing posites. Thspecial ppost presdirectly publicati253). Update discusseAugust 2(ABRWNovembThe Worto have,” check inadditionNIOSH meeting In Progr

Other Action

A. The state

individubeen incPR-012 

Worker Outreach Issues Matrix – Revision 6 15 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

meeting but are unable to for some reason. This may include establishing teleconference capabilities at the scheduled meeting, providing phone interview arrangement, directing individuals to the NIOSH website for their feedback, or directing individuals to the DCAS HP. 

(Section 

Obs 4. There is no requirement 

for disclosure of conflict of interest during worker outreach meetings. CLOSED 

Work Group Recommended Action ItemsNIOSH: (1) In OCAS-PR-012, indicate that NIOSH and contractor personnel will 

disclose whether they are conflicted or not. [October 20, 2010] 

Work Group NIOSH: (1) Statemen

Appendiand for WMeetingMemberContractContractpersonneare confl

Obs 5. The Site Profile and 

Technical Basis Document Development (ORAUT 2007) procedure references ORAUT-PROC-0097 (ORAUT 2005), which has been replaced with OCAS-PR-012. CLOSED 

At the time of SC&A’s review of OCAS-PR-012, ORAUT-PROC-0031 (ORAUT 2007) still referenced ORAUT-PROC-0097, which had been replaced with PR-012. The interconnection between site profile development 

and worker outreach efforts no longer exists with OCAS-PR-012. This and 

other procedures, plans, and policies that reference ORAUT-PROC-0097 should be updated to reflect the current worker outreach processes and procedures. 

Work Group Recommended Action ItemsNIOSH: (1) Inform ORAUT that procedure ORAUT-PROC-0031 references ORAUTPROC-0097, which is no longer in use. [October 20, 2010] 

Work Group NIOSH: (1) Accordin

Group m(ABRWsent an ethem the 0097 shoPROC-0Basis Do

Worker Outreach Issues Matrix – Revision 6 16 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

2007). Tupdate to ORAUTthe NIOSidentify closure oUpdate August 2(ABRWconfirmerevised. conductethe recor

OUTSTANDING ORAUT-PROC-0097 FINDINGS 

Finding 

PROC-0097-4 

(SC&A 2007) 

The procedure does not explicitly require worker outreach meetings for all sites where site profiles are being prepared, but it refers to ORAUT-PLAN0010 (ORAUT 2004), which has such a specification. CLOSED 

Under ORAUT-PROC-0097, the focus of outreach meetings was dominated by site profile development. ORAUT-PLAN-0010, which provided an implementation plan for ORAUT-PROC-0097, is also no longer effective. 

Legacy issues exist from the period of time when ORAUT-PROC-0097 was in effect. The lack of worker outreach meetings supporting site profile development, historically, has not been resolved, and in some cases has led to gaps in current site profiles. SC&A recommends that a review of the site profiles where no worker outreach 

was conducted be re-evaluated to determine whether the site profile would 

benefit from an information-gathering meeting. At the August 2012 Work Group meeting, NIOSH/ORAU noted that the procedural requirement was not binding after ORAUT-PLAN-0010 was cancelled (March 2006). 

Worker Outreach Issues Matrix – Revision 6 17 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

Work Group Recommended Action ItemsSC&A: (1) Provide the Work Group with examples where worker outreach meetings 

were not held during the preparation of the site profile. [December 16, 2010]

NIOSH: (1) Provide a written response of rationale for lack of worker outreach 

meetings supporting site profile development. [December 16, 2010]

(2) Review and respond to SC&A e-mail of June 16, 2011, in regard to 

potential benefit of outreach meetings for sites lacking outreach and site expert interviews. [June 29, 2011]

(3) Provide updates for sites where meetings have been conducted since June 

2011. [August 29, 2012]

Work Group SC&A: (1) SC&A s

examplethe absenon June were alslist.

NIOSH: (1), (2), and (

Update written rWork GrThe sites categorizo Site

or crecoWorexceoutrtime

o Site

for upetiprofThe be dreso

Worker Outreach Issues Matrix – Revision 6 18 SC&A 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information
Worker Outreach Issues Matrix – Revision 6 19 SC&A 

 No Privacy Act-protected information has been found in this January 4, 2013, version. 

Howev ture versions of this matrix will require additional reviews for Privacy Act-protected information

Review of OCAS-PR-012 and Legacy Issues from ORAUT-PROC-0097 

No. ISSUE STATUS1 SC&A Summary of Work Group Resolution History SC&

NOTICE:

er, fu

auspGro

o For 

“NIworoutrkeeppriotargjudgobtaalso to co(NIO

Complet
REFERENCES 

ABRWH 2010a. Advisory Board on Radiation and Worker Health, Work Group on Worker 

Outreach, Hebron, Kentucky, December 16, 2010. 

ABRWH 2010b. Advisory Board on Radiation and Worker Health, Work Group on Worker 

Outreach, Hebron, Kentucky, October 20, 2010. 

ABRWH 2011. Advisory Board on Radiation and Worker Health, Work Group on Worker 

Outreach, Hebron, Kentucky. June 29, 2011. 

ABRWH 2012a. Advisory Board on Radiation and Worker Health, Work Group on Worker 

Outreach, Hebron, Kentucky. August 29, 2012. 

ABRWH 2012b. Advisory Board on Radiation and Worker Health, Work Group on Worker 

Outreach, Hebron, Kentucky. November 8, 2012. (transcript pending) 

OCAS 2009a. Handling Controlled Unclassified Information, OCAS-PLCY-0001, Rev. 0, 

National Institute for Occupational Safety and Health, OCAS, Cincinnati, Ohio, January 22, 

2009. 

OCAS 2009b. Data Access and Interview Procedures, OCAS-PR-010, Rev. 0, National Institute 

for Occupational Safety and Health, OCAS, Cincinnati, Ohio, January 23, 2009. 

OCAS 2009c. Department of Energy Classification Review of Documents, OCAS-PR-011, Rev. 

0, National Institute for Occupational Safety and Health, OCAS, Cincinnati, Ohio, January 21, 

2009. 

OCAS 2009d. Worker Outreach Program, OCAS-PR-012, Rev. 0, National Institute for 

Occupational Safety and Health, OCAS, Cincinnati, Ohio, March 4, 2009. 

OCAS 2009e. Classification of Worker Outreach Meetings, Rev. 0, National Institute for 

Occupational Safety and Health, OCAS, Cincinnati, Ohio, June 2009. 

OCAS 2009f. Types of NIOSH Meetings, Rev. 0, National Institute for Occupational Safety and 

Health, OCAS, Cincinnati, Ohio, June 2009. 

OCAS 2012a. Worker Outreach Program, OCAS-PR-012, Draft June 22, 2012, National 

Institute for Occupational Safety and Health, OCAS, Cincinnati, Ohio, June 22, 2012. 

OCAS 2012b. Worker Outreach Program, OCAS-PR-012, Draft August 30, 2012, National 

Institute for Occupational Safety and Health, OCAS, Cincinnati, Ohio, August 30, 2012. 

OCAS 2012c. Worker Outreach Program, OCAS-PR-012, Draft November 1, 2012, National 

Institute for Occupational Safety and Health, OCAS, Cincinnati, Ohio, November 1, 2012. 

Worker Outreach Issues Matrix – Revision 6 20 SC&A – Revised January 4, 2013 

NOTICE: No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information.
Worker Outreach Issues Matrix – Revision 6 21 SC&A – Revised January 4, 2013 

 No Privacy Act-protected information has been found in this January 4, 2013, version. 

However, future versions of this matrix will require additional reviews for Privacy Act-protected information.

NOTICE:

ORAUT 2004. Worker Outreach Program Plan, ORAUT-PLAN-0010, Oak Ridge Associated 

Universities Team, Cincinnati, Ohio. April 16, 2004. 

ORAUT 2005. Conduct of the Worker Outreach Program Procedure, ORAUT-PROC-0097, 

Oak Ridge Associated Universities Team, Cincinnati, Ohio. December 29, 2005. 

ORAUT 2007. Site Profile and Technical Basis Document Development, ORAUT-PROC-0031, 

Rev. 2, Oak Ridge Associated Universities Team, Cincinnati, Ohio. August 17, 2007. 

NIOSH 2012. NIOSH Position on Worker Outreach for Selected Sites. National Institute for 

Occupational Safety and Health, Cincinnati, Ohio, October 19, 2012. 

SC&A 2007. Review of ORAUT-PROC-0097, Conduct of the Worker Outreach Program 

Procedure, SCA-TR-TASK3-0003, Addendum 1 – Rev. 1, SC&A, Inc., Vienna, Virginia, and 

Saliant, Inc., Jefferson, Maryland. November 2007. 

SC&A 2010a. Review of OCAS-PR-012: Worker Outreach Program, SCA-TR-PR2010-0002, 

Rev. 0, SC&A, Inc., Vienna, Virginia, and Saliant, Inc., Jefferson, Maryland. April 2010. 

SC&A 2010b. Follow-up Review of the Outreach Tracking System (OTS): Status of Finding 3 

From Document No. SCA-TR-PR2010-0002, Rev. 0, SC&A, Inc., Vienna, Virginia, and Saliant, 

Inc., Jefferson, Maryland. December 2010. 

SC&A 2011. Review of OCAS-PR-012: Worker Outreach Program, SCA-TR-PR2010-0002, 

Rev. 2, SC&A, Inc., Vienna, Virginia, and Saliant, Inc., Jefferson, Maryland. June 2011. 

SC&A 2012a. Review of OCAS-PR-012: Worker Outreach Program, SCA-TR-PR2010-0002, 

Rev. 3, SC&A, Inc., Vienna, Virginia, and Saliant, Inc., Jefferson, Maryland. March 2012. 

SC&A 2012b. Review of OCAS-PR-012: Worker Outreach Program, SCA-TR-PR2010-0002, 

Rev. 4, SC&A, Inc., Vienna, Virginia, and Saliant, Inc., Jefferson, Maryland. August 2012. 

SC&A 2012c. Review of OCAS-PR-012: Worker Outreach Program, SCA-TR-PR2010-0002, 

Rev. 5, SC&A, Inc., Vienna, Virginia, and Saliant, Inc., Jefferson, Maryland. October 2012.