Department of Energy Support to the 

Energy Employees Occupational Illness 

Compensation Program Act (EEOICPA)

Office of Environment, Health, Safety and Security

November 2014
DOE’s Core Mandate

 

Work on behalf of the program claimants to ensure 

that all available worker and facility records and 

data are provided to DOL, NIOSH, and the Advisory 

Board.

 

2 
DOE Responsibilities

1.Respond via the SERT system to DOL and NIOSH 

requests for information related to individual claims. 

(employment verification, exposure records).

2.Provide support and assistance to DOL, NIOSH, and 

Advisory Board on large-scale research and site 

characterization projects through records research 

and retrieval efforts at various DOE sites. 

3.Conduct research, in coordination with DOL and 

NIOSH, on issues related to covered facilities 

designations. 3 
EEOICPA Site Contacts

• DOE EEOICPA Site POCs: 

– Coordinate all research activities with NIOSH, Advisory Board, DOL and 

various contractors;

– Set up site visits and tours for NIOSH and DOL staff as well as other 

groups;

– Work with both DOL and NIOSH to identify site subject matter experts 

and to facilitate interviews with current and former workers;

– Manage site’s response to individual records requests. Ensure DOE 

responses are complete and timely; and

– Onsite source of EEOICPA information to workers.

4 
Individual Records

Fund and coordinate records retrieval activities at DOE 

sites in support of individual claims. 

 Employment verifications for DOL (~6,000/year) 

 Dose records for NIOSH (~4,500/year) 

 Document Acquisition Requests (DAR) employee work 

history/exposures for DOL

(~5,500/year) 

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Individual Records

(cont.) 

• Claimants often worked at multiple DOE sites, for multiple 

contractors and subcontractors, and in different jobs or 

divisions over a career. 

• Records packages that DOE provides to DOL and NIOSH can 

be hundreds of pages long. 

 

6 
Individual Records

(cont.) 

• For a typical request for a worker’s records, DOE may have 

to go to many different site departments and within those 

departments many different records sources or databases. 

• For example, one DOE site routinely checks approximately 

40 different sources for responsive records, including hard 

copy paper records, microfilm, microfiche, databases and 

scanned electronic records. 

 

7 
Large Scale

Research Projects

• Large scale research projects are driven by the needs of DOL 

and NIOSH. 

– DOE must react and accommodate the requests within existing 

funding. 

• These projects can take years and can cost hundreds of 

thousands of dollars to support. 

8 
Large Scale

Research Projects

(cont.)

• Kansas City Plant

• Hanford 

• Pacific Northwest 

National Laboratory

• Savannah River Site

• Sandia National Lab

• Los Alamos National 

Lab 

• Idaho National Lab

• ETEC – Santa Susanna 

Field Lab Area IV

9 
Large Scale

Research Projects

(cont.)

• Tour of the Santa Susanna Field Lab

– Members of the Advisory Board, NIOSH, DOL, SC&A, ORAU

– Similar to tours we have facilitated at many other DOE sites

– Provides a first hand look at the layout, facilities, buildings, current 

state, etc. 

10
Document 

Reviews

• DOE committed to providing documents to NIOSH, 

DOL, and the Advisory Board, but must do so in a 

responsible manner.

• The DOE EEOICPA Security Plan link: 

http://energy.gov/sites/prod/files/2013/10/f4/HSS_Security_Plan_EEOIC

PA.pdf 

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Document 

Reviews (cont.)

• The average turn around time for review and 

released documents is typically about 8 work days. 

• In certain cases where an expedited review is 

necessary, DOE has returned documents in one to 

two days.

12
Facility Research

Research and maintain the Covered Facilities Database

• Database of over 300 facilities covered under EEOICPA. This 

includes DOE facilities, AWEs and Beryllium Vendors whose 

employees are eligible for benefits under EEOICP.

• Full listing on the DOE HSS website:

https://ehss.energy.gov/Search/Facility/findfacility.aspx

13
Secure Electronic Records 

Transfer (SERT) System

• The SERT is an EHSS-hosted environment where DOL, NIOSH 

and DOE can send and receive records and data in a secure 

manner. SERT was fully rolled out to all DOE, DOL and NIOSH 

staff on October 16, 2012. 

• The system reduces the time to complete EEOICPA claims and 

enhances the protection of PII information. 

• The system has been very successful. 

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Outreach 

• Initiated a Joint Outreach Task Group that includes DOE, DOL 

and NIOSH, along with the DOL Ombudsman and the DOE 

Former Worker Medical Screening Programs. 

• Established goal of creating a workgroup is to coordinate and 

improve outreach efforts between the agencies. 

• Completed JOTG Video – Recently made available online at:

http://energy.gov/ehss/joint-outreach-task-group-video-series

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Former Worker Medical 

Screening Program

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Former Worker Medical 

Screening Program

• Mission: To identify and notify former workers at risk for 

occupational disease and offer them medical screening that 

can lead to treatment.

• Program now serves all former workers from all DOE sites in 

locations close to their residences.

• Further information on the FWP can be found at: 

– http://energy.gov/ehss/services/worker-health-and-safety/former- worker-medical-screening-program

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Former Worker Medical 

Screening Program

For the Los Angeles Area facilities: 

 National Supplemental Screening Program (NSSP)

 Production workers

 1-866-812-6703 or http://www.orau.org/nssp 

 Building Trades National Medical Screening Program (BTMed) 

 Construction workers

 1-800-866-9663 or www.btmed.org

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Questions?

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