Department of Energy Support to the 

Energy Employees Occupational Illness 

Compensation Program Act (EEOICPA)

Office of Health, Safety and Security

April 2014
2

DOE’s Core Mandate

Work on behalf of the program claimants to 

ensure that all available worker and facility 

records and data are provided to DOL, NIOSH, 

and the Advisory Board.
3

DOE Responsibilities

1.Respond via the SERT system to DOL and NIOSH 

requests for information related to individual claims. 

(employment verification, exposure records).

2.Provide support and assistance to DOL, NIOSH, and 

Advisory Board on large-scale research and site 

characterization projects through records research 

and retrieval efforts at various DOE sites. 

3.Conduct research, in coordination with DOL and 

NIOSH, on issues related to covered facilities 

designations. 
4

EEOICPA 

Site Contacts

• DOE EEOICPA Site POCs: 

– Coordinate all research activities with NIOSH, Advisory Board, 

DOL and various contractors

– Set up site visits and tours for NIOSH and DOL staff as well as 

other groups

– Work with both DOL and NIOSH to identify site subject matter 

experts and to facilitate interviews with current and former 

workers

– Manage site’s response to individual records requests. Ensure 

DOE responses are complete and timely

– Onsite source of EEOICPA information to workers
5

Individual 

Records

Fund and coordinate records retrieval activities at DOE 

sites in support of individual claims. 

 Employment verifications for DOL (~6,000/year) 

 Dose records for NIOSH (~4,500/year) 

 Document Acquisition Requests (DAR) employee 

work history/exposures for DOL

(~5,500/year)
6

Individual 

Records

• Claimants often worked at multiple DOE sites, for 

multiple contractors and subcontractors, and in 

different jobs or divisions over a career. 

• Records packages that DOE provides to DOL and 

NIOSH can be hundreds of pages long. 
7

Individual 

Records

• For a typical request for a worker’s records, DOE may 

have to go to many different site departments and 

within those departments many different records 

sources or databases. 

• For example, one DOE site routinely checks 

approximately 40 different sources for responsive 

records, including hard copy paper records, microfilm, 

microfiche, databases and scanned electronic records. 
8

Large Scale

Research Projects

• Large scale research projects are driven by the needs of 

DOL and NIOSH. 

– DOE must react and accommodate the requests within existing 

funding. 

• These projects can take years and can cost hundreds of 

thousands of dollars to support. 
9

Large Scale

Research Projects

• DOE must review many of the requested records due to 

classification concerns. 

– Millions of pages have been reviewed so far and this can be a 

time consuming and costly process. 

• DOE is often supporting 4-5 projects at once, although at 

various stages of the process (start up, research, wrap 

up).
10

Large Scale

Research Projects

• Kansas City Plant

• Rocky Flats

• Savannah River

• Hanford

• Sandia

• Los Alamos

• Oak Ridge National Lab
Document 

Reviews

• DOE committed to providing documents to 

NIOSH, DOL, and the Advisory Board, but must 

do so in a responsible manner.

• The DOE EEOICPA Security Plan link: 

http://www.hss.energy.gov/HealthSafety/FWSP/Advocacy/HSS_Security_Plan

_EEOICPA.pdf 

11
12

Document 

Reviews (cont.)

• The average turn around time for review and 

released documents is typically about 8 work 

days. 

• In certain cases where an expedited review is 

necessary, DOE has returned documents in one 

to two days.

12
13

Facility Research

Research and maintain the Covered Facilities Database

• Database of over 300 facilities covered under 

EEOICPA. This includes DOE facilities, AWEs and 

Beryllium Vendors whose employees are eligible for 

benefits under EEOICP.

• Full listing on the DOE HSS website:

• https://hsspublic.energy.gov/search/facility/findfacility.

aspx

13
Secure Electronic Records 

Transfer (SERT) System

• The SERT is an HSS-hosted environment where DOL, 

NIOSH and DOE can send and receive records and data 

in a secure manner. SERT was fully rolled out to all 

DOE, DOL and NIOSH staff on October 16, 2012. 

• The system reduces the time to complete EEOICPA 

claims and enhances the protection of PII information. 

• The system has been very successful. 

14
15

Outreach 

– Initiated a Joint outreach Task Group that includes DOE, DOL 

and NIOSH, along with the DOL Ombudsman and the DOE 

Former Worker Medical Screening Programs. 

– Established goal of creating a workgroup is to coordinate and 

improve outreach efforts between the agencies. 

– Completed JOTG Video – Recently made available online at:

• http://www.energy.gov/hss/joint-outreach-task-group-video-series
16

Former Worker Medical 

Screening Program
17

Former Worker Medical 

Screening Program

• Mission: To identify and notify former workers at risk for 

occupational disease and offer them medical screening 

that can lead to treatment

• Program now serves all former workers from all DOE 

sites in locations close to their residences

• Further information on the FWP can be found at: 

– http://www.energy.gov/hss/information-center/worker/former- worker-medical-screening-program
18

Former Worker Medical 

Screening Program

 National Supplemental Screening Program (NSSP)

 Production and in-house workers 

 1-866-812-6703 or

 http://www.orau.org/nssp/

 Building Trades National Medical Screening Program 

(BTMed) 

 Construction and subcontractor workers

 1-800-866-9663 or www.btmed.org
19

Questions?