Department of Energy Support to the 

Energy Employees Occupational Illness 

Compensation Program Act (EEOICPA)

Office of Environment, Health, Safety and Security

August 2018
DOE’s Core Mandate

Work on behalf of the program claimants to ensure 

that all available worker and facility records and 

data are provided to DOL, NIOSH, and the Advisory 

Board.

2
DOE Responsibilities

• Respond via the SERT system to DOL and NIOSH 

requests for information related to individual claims 

(employment verification, exposure records).

• Provide support and assistance to DOL, NIOSH, and 

Advisory Board on large-scale research and site 

characterization projects through records research and 

retrieval efforts at various DOE sites. 

• Conduct research, in coordination with DOL and NIOSH, 

on issues related to covered facilities designations. 

3
Individual Records

Fund and coordinate records retrieval activities at DOE 

sites in support of individual claims. 

• Employment verifications for DOL (~7,000/year) 

• Dose records for NIOSH (~4,000/year) 

• Document Acquisition Requests (DAR) employee work 

history/exposures for DOL (~7,000/year)

4
Individual Records

(cont.)

• Claimants often worked at multiple DOE sites, for multiple 

contractors and subcontractors, and in different jobs or 

divisions over a career. 

• For a typical request for a worker’s records, DOE may have to 

go to many different site departments and within those 

departments many different records sources or databases. 

• For example, one DOE site routinely checks approximately 40 

different sources for responsive records, including hardcopy 

paper records, microfilm, microfiche, databases, and scanned 

electronic records. 

5
Volume of records

• In FY17, responded to 18,522 records from over 25 different 

DOE locations.

6
Size of Records Packages

(FY 2017)

• Average # of pages per Employment verification

– 21 

• Average # of pages per NIOSH Request

– 46 

• Average # of pages per DAR

– 158 

• Overall average # pages

– 225

7
Response – 60 Day Goal

• In FY 18 for Q1 and Q2, DOE responded in under 60 

days to 7,976 out of 8,167 records requests from DOL 

and NIOSH.

• 97% on time response rate.

• Many sites have a near perfect record

Idaho: 1 late out of 288

Savannah River: 0 late out of 616

Oak Ridge Main Office: 0 late out of 1,063

8
Large-Scale

Research Projects

• Large-scale research projects are driven by the needs of DOL 

and NIOSH. 

• DOE accommodates all requests.

• These projects can take years. 

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Large Scale

Research Projects

(cont.)

• Hanford

• Savannah River Site

• Nevada Test Site 

(Nevada National 

Security Site)

• Sandia National Lab

• Idaho National Lab

• Oak Ridge National Lab

10
Document Reviews

• DOE committed to providing documents to NIOSH, DOL, 

and the Advisory Board, but must do so in a responsible 

manner.

• DOE HQ reviews NIOSH generated reports but DOE field 

sites review the DOE source documents

– The average turnaround time for reports reviewed at DOE HQ is typically about 8 work days. (but there are fewer reports and they are typically shorter)

– The turnaround time for source documents reviewed in the 

field can vary considerable because there can be hundreds of 

documents requested and thousands of pages to review. 

11
Facility Research

Research and maintain the Covered Facilities Database

• Database of over 300 facilities covered under EEOICPA. This 

includes DOE facilities, AWEs and Beryllium Vendors whose 

employees are eligible for benefits under EEOICP.

• Full listing can be found at:

https://ehss.energy.gov/Search/Facility/findfacility.aspx

12
Outreach

• Continued to participate in all Joint Outreach Task Group 

meetings that include DOE, DOL, and NIOSH, along with the 

DOL Ombudsman and the DOE Former Worker Medical 

Screening Programs. 

• DOE attended and gave presentations at the first Authorized 

Representative Workshop in Jacksonville, FL, and will be 

doing the same at the next meeting in Richland, WA. 

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Former Worker Medical 

Screening Program

• Mission: To identify and notify former workers at risk for 

occupational disease and offer them medical screening that 

can lead to treatment.

• Program now serves all former workers from all DOE sites in 

locations close to their residences.

• Published an annual report.

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Former Worker Program

FWP website: 

• http://energy.gov/ehss/services/worker-health-andsafety/former-worker-medical-screening-program

FWP brochure: 

• http://energy.gov/ehss/downloads/former-worker-medicalscreening-program-brochure

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Questions?

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