Department of Energy Support to the 

Energy Employees Occupational Illness 

Compensation Program Act (EEOICPA) 

Office of Health, Safety and Security 

December 2011 
DOE’s Core Mandate 

Work on behalf of the program claimantensure that all available worker and facrecords and data are provided to DOL, and the Advisory Board. 
DOE Responsibilities 

1.Respond to DOL and NIOSH requests for info

related to individual claims. (employment verexposure records). 

2.Provide support and assistance to DOL, NIOS

Advisory Board on large-scale research and scharacterization projects through records reseand retrieval efforts at various DOE sites. 

3.Conduct research, in coordination with DOL a

NIOSH, on issues related to covered facilities designations. 
EEOICPA 

Site Contacts 

• DOE EEOICPA Site POCs: 

– Coordinate all research activities with NIOSH, Advisor

DOL and various contractors 

– Set up site visits and tours for NIOSH and DOL staff a

other groups 

– Work with both DOL and NIOSH to identify site subjec

experts and to facilitate interviews with current and forworkers 

– Manage site’s response to individual records requests

DOE responses are complete and timely 

– Onsite source of EEOICPA information to workers 
Individual 

Records 

Fund and coordinate records retrieval activities asites in support of individual claims. 

 Employment verifications for DOL (~7,000/ye Dose records for NIOSH (~4,000/year)  Document Acquisition Requests (DAR) emplo

work history/exposures for DOL 

(~7,000/year) 
Individual 

Records 

Total number of EEOICPA records requests comp

– FY 2010: ~17,000 – FY 2011: ~18,000 
Individual 

Records 

• Claimants often worked at multiple DOE sites, 

multiple contractors and subcontractors, and idifferent jobs or divisions over a career. 

• Records packages that DOE provides to DOL 

NIOSH can be hundreds of pages long. 
Individual 

Records 

• For a typical request for a worker’s records, D

have to go to many different site departments within those departments many different recorsources or databases. 

• For example, one DOE site routinely checks 

approximately 40 different sources for responsrecords, including hard copy paper records, mmicrofiche, databases and scanned electronic 
Large Scale 

Research Projects 

• Large scale research projects are driven by the 

DOL and NIOSH. 

– DOE must react and accommodate the requests within 

funding. 

• These projects can take years and can cost hun

thousands of dollars to support. 
Large Scale 

Research Projects 

• DOE must review many of the requested record

classification concerns. 

– Millions of pages have been reviewed so far and this c

time consuming and costly process. 

• DOE is often supporting 4-5 projects at once, alt

various stages of the process (start up, researchup, etc.) 
Large Scale 

Research Projects 

• Hanford • Brookhaven 

• Sandia • Savannah River 

• Los Alamos

• Pantex 
Document 

Reviews 

• DOE committed to providing documents t

NIOSH, DOL, and the Advisory Board, budo so in a responsible manner. 

• The DOE EEOICPA Security Plan link: http://www.hss.energy.gov/HealthSafety/FWSP/Advocacy/HSS_Se

_EEOICPA.pdf 
Document 

Reviews (cont.) 

• NIOSH, the Advisory Board and their con

have submitted 60 documents for DOE classification review since August 2011. 

• The average turn around time for review 

released documents was 8 work days. 

• In certain cases where an expedited revie

necessary, DOE has returned documents to two days. 
SEC Support 

• Hold routine conference calls with members of N

and its contractors to ensure that these groups areceiving the information and support they need DOE sites. 

• DOE subject matter experts participate and con

Advisory Board working groups and conference 

• Facilitate secure meetings and video conference 

for NIOSH and Advisory Board staff where classdiscussions can take place. 
Facility Research 

Research and maintain the Covered Facilities Data• Database of over 300 facilities covered under 

EEOICPA. This includes DOE facilities, AWEs aBeryllium Vendors whose employees are eligible benefits under EEOICP. 

• Full listing on the DOE HSS website: 

– http://www.hss.energy.gov/healthsafety/FWSP/Advocacy/faclist/find
Facility Research

• LM supports the DOE Office of Health, 

and Security (HSS) by providing DOE aAEC-era records management expertistotal of 5 staff with an average of 20 yearecords management/research experie

• LM staff includes professional certified 

managers and senior staff with security clearances formally trained in the requiof the National Archives. 
DOE Initiatives 

• Ongoing effort to identify additional recor

collections useful for EEOICPA. 

– Collections are evaluated, indexed and cross 

referenced against previous claims. 
Review of DOL 

SEM Database 

• In 2008, DOL completed the Site Exposure Matr

Database (SEM) 

– Contains data from all major DOE sites. – Primarily focused on exposure to toxic substa

(not radiological exposures). 

– Used as a tool by the DOL Claims Examiners 

adjudicate claims. 

• DOE Site EEOICPA POC’s worked closely with 

when they were assembling the SEM database. 

• DOL requested that DOE review the database fo

release. 
Review of DOL 

SEM Database 

• DOL has requested a third review, which will ten

begin in October, 2011 

• Public SEM Website can be found at: 

http://www.sem.dol.gov 
Outreach 

• DOE Headquarters (HSS) 

– Has initiated a Joint outreach Task Group that include

DOL and NIOSH, the DOE Former Worker Medical ScProgram, along with the offices of the ombudsman for NIOSH. 

– The goal of creating a workgroup is to coordinate and 

outreach efforts between the agencies. 

– The Group held 19 "Town Hall" meetings in and near 

communities of 9 DOE sites. 

– http://www.hss.doe.gov/healthsafety/FWSP/Formerwo

vents_calendars.html 
Former Worker Medical 

Screening Program 

• Mission: To identify and notify former workers a

occupational disease and offer them medical scthat can lead to treatment 

• Program now serves all former workers from all 

sites in locations close to their residences 

• Further information on the FWP can be found at

http://www.hss.energy.gov/HealthSafety/FWSP/orkermed/ 
Former Worker Medical

Screening Program 

Local Screening Programs for Pinellas 

• Production Workers 

– Principal Investigator: Donna Cragle, PhD – CoPI: John McInerney, MD, and Lee Ne

MD 

– Local Outreach:1-866-812-6703 

• Construction Workers 

– Principal Investigator: Knut Ringen, DrPH, 

MPH 

– Local Outreach:1-800-866-9663 
Questions?