Department of Energy Support to the 

Energy Employees Occupational Illness 

Compensation Program Act (EEOICPA)

Office of Environment, Health, Safety and Security

March 2015
DOE’s Core Mandate

 

Work on behalf of the program claimants to ensure 

that all available worker and facility records and 

data are provided to DOL, NIOSH, and the Advisory 

Board.

 

2 
DOE Responsibilities

 Respond via the SERT system to DOL and NIOSH 

requests for information related to individual claims. 

(employment verification, exposure records).

 Provide support and assistance to DOL, NIOSH, and 

Advisory Board on large-scale research and site 

characterization projects through records research and 

retrieval efforts at various DOE sites. 

 Conduct research, in coordination with DOL and NIOSH, 

on issues related to covered facilities designations. 

3 
EEOICPA Site Contacts

 DOE EEOICPA Site POCs: 

– Coordinate all research activities with NIOSH, Advisory Board, DOL 

and various contractors;

– Set up site visits and tours for NIOSH, Advisory Board, DOL as well as 

other groups;

– Work with both DOL and NIOSH to identify site subject matter experts 

and to facilitate interviews with current and former workers;

– Manage site’s response to individual records requests. Ensure DOE 

responses are complete and timely; and

– Provide onsite EEOICPA information to workers.

4 
Individual Records

Fund and coordinate records retrieval activities at DOE 

sites in support of individual claims. 

 Employment verifications for DOL (~6,000/year) 

 Dose records for NIOSH (~4,500/year) 

 Document Acquisition Requests (DAR) employee work 

history/exposures for DOL

(~5,500/year) 

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Individual Records

(cont.) 

 Claimants often worked at multiple DOE sites, for multiple 

contractors and subcontractors, and in different jobs or 

divisions over a career. 

 For a typical request for a worker’s records, DOE may have to 

go to many different site departments and within those 

departments many different records sources or databases. 

 For example, one DOE site routinely checks approximately 40 

different sources for responsive records, including hard copy 

paper records, microfilm, microfiche, databases and scanned 

electronic records. 

6 
Large Scale

Research Projects

 Large scale research projects are driven by the needs of DOL 

and NIOSH. 

 DOE accommodates all requests.

 These projects can take years. 

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Large Scale

Research Projects

(cont.)

 Kansas City Plant

 Hanford 

 Pacific Northwest 

National Laboratory

 Savannah River Site

 Lawrence Livermore 

National Lab

 Sandia National Lab

 Los Alamos National 

Lab 

 Idaho National Lab

 ETEC – Santa Susanna 

Field Lab Area IV

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Support to 

Hanford/PNNL 

SEC

 Approximately 140 data capture requests (Hanford, PNNL and other 

locations).

 84 separate data capture trips (includes scanning team).

 740 boxes reviewed (approximately 1.5M pages).

 71,085 keyword searches (4,739 searches done on 15 separate 

systems).

 5,628 cleared documents provided.

 103 interviews of current or retired employees conducted.

9 
Records Indexing 

Hanford/PNNL 

INDEXING COMPLETED

 700,000 items indexed (many duplicates on same individual) 

– 500 record boxes of personnel records completed

– DuPont personnel records located in Oak Ridge (approximately 5,000) 

– GE locator cards indexed (indicates record box locations ~80,000)

– Craft card collection 1 (60,000) – employment cards for craft workers 

from 1960-1970 time frame (captured contractor names as well – 

mainly small companies)

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Records Indexing 

Hanford/PNNL 

(cont.) 

INDEXING COMPLETED

– Craft card collection 2 (25,000) – craft workers from 1943 – 2013 

indexed and scanned (captured contractor names as well) 

– Historical monthly reports (captured contractor names as well) 

– Historical workers comp records

– Historical phone books (from 1943)

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Document 

Reviews

 DOE committed to providing documents to NIOSH, 

DOL, and the Advisory Board, but must do so in a 

responsible manner.

 The average turn around time for review and 

released documents is typically about 8 work days. 

 In certain cases where an expedited review is 

necessary, DOE has returned documents in one to 

two days.

12
Facility Research

Research and maintain the Covered Facilities Database

 Database of over 300 facilities covered under EEOICPA. This 

includes DOE facilities, AWEs and Beryllium Vendors whose 

employees are eligible for benefits under EEOICP.

 Full listing can be found at:

https://ehss.energy.gov/Search/Facility/findfacility.aspx

13
Outreach 

 Initiated a Joint Outreach Task Group that includes DOE, DOL 

and NIOSH, along with the DOL Ombudsman and the DOE 

Former Worker Medical Screening Programs. 

 Goal of creating a workgroup is to coordinate and improve 

outreach efforts between the agencies. 

 Completed JOTG Video –available online at:

http://energy.gov/ehss/joint-outreach-task-group-video-series

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Former Worker Medical 

Screening Program

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Former Worker Medical 

Screening Program

 Mission: To identify and notify former workers at risk for 

occupational disease and offer them medical screening that 

can lead to treatment.

 Program now serves all former workers from all DOE sites in 

locations close to their residences.

 Further information on the FWP can be found at: 

– http://energy.gov/ehss/services/worker-health-and-safety/former- worker-medical-screening-program

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Former Worker Medical 

Screening Program

For Hanford and PNNL: 

 National Supplemental Screening Program (NSSP)

 Production workers

 1-866-812-6703 or http://www.orau.org/nssp 

 Building Trades National Medical Screening Program (BTMed) 

 Construction workers

 1-800-866-9663 or www.btmed.org 

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Questions?

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