DEPARTMENT OF ENERGY CLASSIFICATION 

REVIEW OF DOCUMENTS

ABRWH-PROC-011 

Advisory Board on Radiation and Worker Health Procedure 011 

June 2009 
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TABLE OF CONTENTS 

1.0 Purpose.................................................................................................................................3 

2.0 Scope....................................................................................................................................3 

3.0 References............................................................................................................................3 

4.0 General.................................................................................................................................4 

5.0 Procedure .............................................................................................................................4 

5.1 Review of Documents Created from Classified Source Documents .......................4 

5.2 Review of Documents..............................................................................................4 

5.3 Review of Documents that have had a DOE Site Office or HQ Review.................5 

6.0 Records ................................................................................................................................6 

6.1 Document Clearance as Determined by DOE .........................................................6 

7.0 Applicable Documents.........................................................................................................6 

7.1 OCAS-FORM-006, “DOE Document Review Request Form,” or 

Equivalent ................................................................................................................6 

Appendix A: Document Review Flow Path....................................................................................7 
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1.0 PURPOSE 

The purpose of this procedure is to outline the steps required to coordinate the review of 

documents by a Department of Energy (DOE) classification office. 

2.0 SCOPE 

This procedure applies to all documents directly associated with the DOE and Atomic Weapons 

Employer (AWE) facilities associated with the Energy Employees Occupational Illness 

Compensation Program Act. A complete list of these facilities can be found on DOE’s Office of 

Health, Safety, and Security Web site: 

(http://www.hss.energy.gov/HealthSafety/FWSP/Advocacy/faclist/findfacility.cfm) 

Examples of such documents associated with the Advisory Board on Radiation and Worker 

Health (ABRWH) include, but are not limited to, the following: 

• Technical reviews of Technical Basis Documents 

• Technical reviews of Site Profiles 

• Technical reviews of site-specific dose reconstruction procedures 

• Technical reviews of Special Exposure Cohort Evaluation Reports 

• Technical reviews of Special Exposure Cohort petitions 

• Meeting minutes 

• Site expert interviews 

The procedure applies to all members of the ABRWH and its Technical Support Contractor 

(TSC). 

3.0 REFERENCES 

National Institute for Occupational Safety and Health, OCAS-PR-011, DOE Classification 

Review of Documents. 

Title 42 Code of Federal Regulations Part 82 (42 CFR 82), Methods for Radiation Dose 

Reconstruction Under the Energy Employees Occupational Illness Compensation Program Act 

of 2000; Final Rule; May 2, 2002; SRDB Ref ID: 19392. 

Title 42 Code of Federal Regulations Part 83 (42 CFR 83), Procedures for Designating Classes 

of Employees as Members of the Special Exposure Cohort Under the Energy Employees 

Occupational Illness Compensation Program Act of 2000; Final Rule; May 14, 2004; SRDB Ref 

ID: 22001. 

Title 10 Code of Federal Regulations Part 1017 (10 CFR 1017), Identification and Protection of 

Unclassified Controlled Nuclear Information. 
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U.S. Department of Energy, Security Plan for the Energy Employees Occupational Illness 

Compensation Program, U.S. Department of Energy, Office of Health, Safety, and Security, 

January 23, 2009. 

4.0 GENERAL 

The documents that are the subject of this procedure have been generated from assumed 

unclassified documents or from Official Use Only (OUO), Export Control Information (ECI), or 

Unclassified Controlled Nuclear Information (UCNI) source material. The reason for the 

classification office reviews is to ensure that the assembly of one document from several source 

documents does not result in production or inclusion of sensitive information. 

The flow of this procedure is illustrated in Appendix A, Document Review Flow Path. 

In the rare occasion that a document is created on a DOE site directly from classified source 

material, that document must be reviewed and marked prior to leaving that DOE site, or sent by 

appropriate courier to the site responsible for the classification review. 

5.0 PROCEDURE 

5.1 Review of Documents Created from Classified Source Documents 

This scenario may only occur when an appropriately cleared individual or team is 

working in a secure environment, typically at the DOE or AWE facility or secure records 

repository. 

5.1.1 Any source documents, or documents generated from classified source 

documents, must be reviewed by the site classification office prior to 

removal from that site. Documentation of such a review must be provided 

by the site classification office. 

5.1.2 Any subsequent documents developed from these documents will be 

reviewed as described in Sections 5.2 and 5.3. 

5.2 Review of Documents 

5.2.1 The initial draft documents are developed from source documents 

assumed to be either unclassified information or documents marked as 

Official Use Only (OUO), Export Control Information (ECI), or as 

Unclassified Controlled Nuclear Information (UCNI). 

5.2.2 The draft documents will have limited distribution among the team 

creating the document. 

5.2.3 The draft documents must be forwarded to the applicable DOE Site Office 

via hard copy or electronic copy on compact disk prior to review outside 
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of the team generating the document. A hard copy and/or an electronic 

copy on compact disk with a DOE Document Review Request Form 

(OCAS-FORM-006 or equivalent) should be forwarded to the appropriate 

DOE site contact. This must be done by hand delivery or by Federal 

Express. For inactive sites where there is no site contact, this review will 

be performed by DOE Headquarters (HQ). 

Note: There shall be no transmission of these documents via e-mail or 

facsimile prior to review and clearance by the appropriate DOE Site 

Office. 

5.2.4 The Technical Support Contractor will inform the Advisory Board DFO 

and the Advisory Board on a monthly basis on the status of documents 

that have been transmitted to DOE for review. 

5.2.5 DOE will inform the Technical Support Contractor POC of completion of 

the review. 

5.2.5.1 If DOE requires revisions due to the presence of sensitive 

information, this will be conveyed to appropriately cleared 

individuals in the generating organization. The resulting 

revised document will have to be reviewed again, as outlined in 

Section 5.2, prior to further distribution. 

5.2.5.2 Upon receipt of written documentation from the DOE Site 

Office that the document is not classified and does not contain 

UCNI, the document can be distributed electronically for more 

extensive internal technical review and comment. 

5.2.5.3 If, during the course of the technical review cycle, significant 

changes are made requiring additional information from source 

documents, the revised draft document must be forwarded to the 

applicable DOE Site Office per Section 5.2. 

5.3 Review of Documents that have had a DOE Site Office or HQ Review 

This section applies to documents that have been reviewed according to 

Section 5.2. 

5.3.1 These documents can be electronically distributed for technical review and 

approval. 

5.3.2 After final approval, but prior to posting on the National Institute for 

Occupational Safety and Health’s (NIOSH) Office of Compensation 

Analysis and Support (OCAS) Web site, the Advisory Board’s Technical 

Support Contractor POC will forward a hard copy and/or electronic copy 
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on compact disk with a DOE Document Review Request Form (OCASFORM-006 or equivalent) to the appropriate DOE Headquarters contact. 

5.3.2.1 If DOE requires revisions due to the presence of sensitive 

information, this will be conveyed to appropriately cleared 

individuals in the Advisory Board’s Technical Support 

Contactor. The resulting revised document will have to be 

reviewed again, as outlined in Section 5.2, prior to further 

distribution. 

5.3.2.2 Upon receipt of written documentation from DOE that the 

document is not classified, does not contain UCNI, and can be 

publicly released, the document can be reviewed and cleared 

under the Privacy Act and then posted on the OCAS Web site 

and/or distributed to interested members of the public. 

Additional review by DOE may be required in cases in which 

such a Privacy Act review of the document resulted in 

reorganization or rewriting of portions of the document content. 

The strict redaction of content for compliance with the Privacy 

Act will not require resubmission of the document to DOE for 

an additional review. 

6.0 RECORDS 

The following records are generated as applicable. 

6.1 Document Clearance as Determined by DOE 

7.0 APPLICABLE DOCUMENTS 

7.1 OCAS-FORM-006, “DOE Document Review Request Form,” or Equivalent 
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APPENDIX A: DOCUMENT REVIEW FLOW PATH 

Significant changes 

required involving 

additional 

information from 

source documents? 

Starting Point 

Draft document 

from unclassified 

source documents 

DOE Security 

Examination 

(Site Classification 

Office or HQ 

depending on 

document) 

Internal Technical Review 

and OGC Review 

(Involves electronic 

distribution) 

Comment Resolutions 

and Tech Editing 

Classified or 

Controlled 

information 

present? 

Revise 

document 

appropriately 

Yes 

No 

No 

Approve Document 

DOE Security 

Examination (HQ 

Classification 

Office) 

Revise 

Document 

appropriately 

Classified or 

Controlled 

information 

present? Yes 

No 

Public Dissemination 

(OCAS Web site, 

claimants, etc.) 

Yes