# CA2009028EN.01000101.xml

| 4.2.2009 | EN | Official Journal of the European Union | CA 28/1 |
| --- | --- | --- | --- |

4.2.2009

EN

Official Journal of the European Union

CA 28/1

---

NOTICE OF OPEN COMPETITIONS

NOTICE OF OPEN COMPETITIONS

(2009/C 28 A/01)

The European Personnel Selection Office (EPSO) is organising the following admission tests and open competitions, based on tests, to constitute a reserve from which to recruit

EPSO/AST/77/09 — ASSISTANTS
   (1)
  (AST 1) WITH CYPRIOT CITIZENSHIP (CY)

EPSO/AST/77/09 — ASSISTANTS

1

(AST 1) WITH CYPRIOT CITIZENSHIP (CY)

EPSO/AST/78/09 — ASSISTANTS
   (1)
  (AST 1) WITH CZECH CITIZENSHIP (CZ)

EPSO/AST/78/09 — ASSISTANTS

1

(AST 1) WITH CZECH CITIZENSHIP (CZ)

EPSO/AST/79/09 — ASSISTANTS
   (1)
  (AST 1) WITH ESTONIAN CITIZENSHIP (EE)

EPSO/AST/79/09 — ASSISTANTS

1

(AST 1) WITH ESTONIAN CITIZENSHIP (EE)

EPSO/AST/80/09 — ASSISTANTS
   (1)
  (AST 1) WITH HUNGARIAN CITIZENSHIP (HU)

EPSO/AST/80/09 — ASSISTANTS

1

(AST 1) WITH HUNGARIAN CITIZENSHIP (HU)

EPSO/AST/81/09 — ASSISTANTS
   (1)
  (AST 1) WITH LITHUANIAN CITIZENSHIP (LT)

EPSO/AST/81/09 — ASSISTANTS

1

(AST 1) WITH LITHUANIAN CITIZENSHIP (LT)

EPSO/AST/82/09 — ASSISTANTS
   (1)
  (AST 1) WITH LATVIAN CITIZENSHIP (LV)

EPSO/AST/82/09 — ASSISTANTS

1

(AST 1) WITH LATVIAN CITIZENSHIP (LV)

EPSO/AST/83/09 — ASSISTANTS
   (1)
  (AST 1) WITH MALTESE CITIZENSHIP (MT)

EPSO/AST/83/09 — ASSISTANTS

1

(AST 1) WITH MALTESE CITIZENSHIP (MT)

EPSO/AST/84/09 — ASSISTANTS
   (1)
  (AST 1) WITH POLISH CITIZENSHIP (PL)

EPSO/AST/84/09 — ASSISTANTS

1

(AST 1) WITH POLISH CITIZENSHIP (PL)

EPSO/AST/85/09 — ASSISTANTS
   (1)
  (AST 1) WITH SLOVENIAN CITIZENSHIP (SI)

EPSO/AST/85/09 — ASSISTANTS

1

(AST 1) WITH SLOVENIAN CITIZENSHIP (SI)

EPSO/AST/86/09 — ASSISTANTS
   (1)
  (AST 1) WITH SLOVAK CITIZENSHIP (SK)

EPSO/AST/86/09 — ASSISTANTS

1

(AST 1) WITH SLOVAK CITIZENSHIP (SK)

IN THE SECRETARIAL FIELD

IN THE SECRETARIAL FIELD

CONTENTS

| I. | DUTIES AND ELIGIBILITY |
| --- | --- |

I.

DUTIES AND ELIGIBILITY

| A. | DUTIES |
| --- | --- |

A.

| B. | ELIGIBILITY |
| --- | --- |

B.

| II. | ADMISSION TESTS |
| --- | --- |

II.

ADMISSION TESTS

TEST PROCEDURES

| III. | OPEN COMPETITION |
| --- | --- |

III.

OPEN COMPETITION

TEST PROCEDURES

| IV. | HOW TO APPLY |
| --- | --- |

IV.

HOW TO APPLY

| V. | GENERAL INFORMATION |
| --- | --- |

V.

GENERAL INFORMATION

| ANNEX: | Requests for review — Appeal procedures — Complaints to the European Ombudsman |
| --- | --- |

ANNEX:

ANNEX:

I.   DUTIES AND ELIGIBILITY

Open competitions EPSO/AST/77/09 to EPSO/AST/86/09 are being held to recruit assistants (AST 1) with Cypriot, Czech, Estonian, Hungarian, Latvian, Lithuanian, Maltese, Polish, Slovakian and Slovenian citizenship, in the secretarial field.

The purpose of these competitions is to draw up reserve lists from which to fill vacant posts in the institutions of the European Union.

Number of successful applicants by citizenship:

| EPSO/AST/77/09 — CY | 33 |
| --- | --- |
| EPSO/AST/78/09 — CZ | 69 |
| EPSO/AST/79/09 — EE | 64 |
| EPSO/AST/80/09 — HU | 57 |
| EPSO/AST/81/09 — LT | 73 |
| EPSO/AST/82/09 — LV | 70 |
| EPSO/AST/83/09 — MT | 79 |
| EPSO/AST/84/09 — PL | 85 |
| EPSO/AST/85/09 — SI | 55 |
| EPSO/AST/86/09 — SK | 71 |

EPSO/AST/77/09 — CY

EPSO/AST/77/09 — CY

33

33

EPSO/AST/78/09 — CZ

EPSO/AST/78/09 — CZ

69

69

EPSO/AST/79/09 — EE

EPSO/AST/79/09 — EE

64

64

EPSO/AST/80/09 — HU

EPSO/AST/80/09 — HU

57

57

EPSO/AST/81/09 — LT

EPSO/AST/81/09 — LT

73

73

EPSO/AST/82/09 — LV

EPSO/AST/82/09 — LV

70

70

EPSO/AST/83/09 — MT

EPSO/AST/83/09 — MT

79

79

EPSO/AST/84/09 — PL

EPSO/AST/84/09 — PL

85

85

EPSO/AST/85/09 — SI

EPSO/AST/85/09 — SI

55

55

EPSO/AST/86/09 — SK

EPSO/AST/86/09 — SK

71

71

Please note that the tests for the above competitions may be held simultaneously. You may therefore apply for only one of these 10 competitions. You must make your choice when you register online and you will not be able to change it after the deadline for registration.

Please note that the tests for the above competitions may be held simultaneously. You may therefore apply for only one of these 10 competitions. You must make your choice when you register online and you will not be able to change it after the deadline for registration.

If, despite exercising every care to enter your details correctly when registering, you wish to make changes to them, you will be able to do so only until the closing date for registration. Only the information validated and registered most recently will be taken into consideration.

If, despite exercising every care to enter your details correctly when registering, you wish to make changes to them, you will be able to do so only until the closing date for registration. Only the information validated and registered most recently will be taken into consideration.

A.   DUTIES

Duties will include:

| — | secretarial tasks associated with organising meetings, preparing missions, etc., |
| --- | --- |

—

secretarial tasks associated with organising meetings, preparing missions, etc.,

| — | a range of other standard secretarial tasks: filing documents and correspondence, monitoring correspondence, keeping appointments diaries, etc., |
| --- | --- |

—

a range of other standard secretarial tasks: filing documents and correspondence, monitoring correspondence, keeping appointments diaries, etc.,

| — | word processing in your main language and possibly in another official language of the European Union, |
| --- | --- |

—

word processing in your main language and possibly in another official language of the European Union,

| — | formatting electronic documents (e.g. page layout, tables), |
| --- | --- |

—

formatting electronic documents (e.g. page layout, tables),

| — | various administrative tasks associated with file management using office software packages. |
| --- | --- |

—

various administrative tasks associated with file management using office software packages.

Particular importance is attached to the ability to grasp problems of all kinds, often complex in nature, to react rapidly to changing circumstances and to communicate effectively. You will be expected to show initiative and imagination and to be highly motivated. You should be able to work frequently under pressure, both on your own and in a team, and adjust to a multicultural working environment. You will also be expected to develop your professional skills throughout your career.

B.   ELIGIBILITY

Candidates who do not meet all the eligibility criteria will not be admitted to the competition.

Candidates who do not meet all the eligibility criteria will not be admitted to the competition.

1.   General conditions

You must:

| — | be a citizen of one of the following Member States of the European Union: Cyprus, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Slovakia, Slovenia, |
| --- | --- |

—

be a citizen of one of the following Member States of the European Union: Cyprus, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, Slovakia, Slovenia,

| — | enjoy your full rights as a citizen, |
| --- | --- |

—

enjoy your full rights as a citizen,

| — | have fulfilled any obligations imposed on you by the laws on military service, |
| --- | --- |

—

have fulfilled any obligations imposed on you by the laws on military service,

| — | meet the character requirements for the duties involved. |
| --- | --- |

—

meet the character requirements for the duties involved.

The competition notice does not set any age limit, but please note the information in section V.7 concerning the retirement age.

2.   Specific conditions

(a)   Qualifications

You must have:

| (i) | a level of post-secondary education attested by a diploma relevant to the nature of the duties;
  or |
| --- | --- |

(i)

a level of post-secondary education attested by a diploma relevant to the nature of the duties;

or

| (ii) | a level of secondary education attested by a diploma giving access to post-secondary education, followed by at least three years' professional experience relevant to the nature of the duties. |
| --- | --- |

(ii)

a level of secondary education attested by a diploma giving access to post-secondary education, followed by at least three years' professional experience relevant to the nature of the duties.

The selection board will allow for differences between education systems. For examples of the minimum qualifications required for each category, see the tables annexed to the guide for applicants (http://europa.eu/epso/on-line-applications/guide_en.htm). Note that these are examples only — stricter requirements may be set in the competition notice.

(b)   Knowledge of languages

| — | main language (language 1)

  You must have a thorough knowledge of:






  — | Greek for competition EPSO/AST/77/09, |
| --- | --- | --- |

—

main language (language 1)

main language (language 1)

You must have a thorough knowledge of:

—

Greek for competition EPSO/AST/77/09,

| — | Czech for competition EPSO/AST/78/09, |
| --- | --- |

—

Czech for competition EPSO/AST/78/09,

| — | Estonian for competition EPSO/AST/79/09, |
| --- | --- |

—

Estonian for competition EPSO/AST/79/09,

| — | Hungarian for competition EPSO/AST/80/09, |
| --- | --- |

—

Hungarian for competition EPSO/AST/80/09,

| — | Lithuanian for competition EPSO/AST/81/09, |
| --- | --- |

—

Lithuanian for competition EPSO/AST/81/09,

| — | Latvian for competition EPSO/AST/82/09, |
| --- | --- |

—

Latvian for competition EPSO/AST/82/09,

| — | Maltese for competition EPSO/AST/83/09, |
| --- | --- |

—

Maltese for competition EPSO/AST/83/09,

| — | Polish for competition EPSO/AST/84/09, |
| --- | --- |

—

Polish for competition EPSO/AST/84/09,

| — | Slovenian for competition EPSO/AST/85/09, |
| --- | --- |

—

Slovenian for competition EPSO/AST/85/09,

| — | Slovak for competition EPSO/AST/86/09. |
| --- | --- |

—

Slovak for competition EPSO/AST/86/09.

By way of exception, Cypriot citizens who do not have Greek as their main language may choose one of the following languages: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or Swedish. In this case, the second language must be different from the main language chosen,

By way of exception, Cypriot citizens who do not have Greek as their main language may choose one of the following languages: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or Swedish. In this case, the second language must be different from the main language chosen,

and

| — | second language (language 2)

  a satisfactory knowledge of English, French or German. |
| --- | --- |

—

second language (language 2)

second language (language 2)

a satisfactory knowledge of English, French or German.

Under Article 45(2) of the Staff Regulations, officials must prove their ability to work in a third language before their first promotion after recruitment.

You must indicate your choice of languages for the admission tests and the competition tests when you register online
   (2). You will not be able to change your choice after the deadline for online registration (5 March 2009).

You must indicate your choice of languages for the admission tests and the competition tests when you register online

2

You will not be able to change your choice after the deadline for online registration (5 March 2009).

To ensure that all general texts relating to the competition and all communication between candidates and EPSO are clearly understood on both sides, only English, French or German will be used for the invitations to the various tests and for correspondence between EPSO and candidates.

To ensure that all general texts relating to the competition and all communication between candidates and EPSO are clearly understood on both sides, only English, French or German will be used for the invitations to the various tests and for correspondence between EPSO and candidates.

You may send any questions to EPSO by e-mail via one of the following links:

You may send any questions to EPSO by e-mail via one of the following links:

| — | http://europa.eu/epso/infos/contact_fr.htm |
| --- | --- |

—

http://europa.eu/epso/infos/contact_fr.htm

http://europa.eu/epso/infos/contact_fr.htm

| — | http://europa.eu/epso/infos/contact_en.htm |
| --- | --- |

—

http://europa.eu/epso/infos/contact_en.htm

http://europa.eu/epso/infos/contact_en.htm

| — | http://europa.eu/epso/infos/contact_de.htm


  Before sending an e-mail, please check that the information you require is not already available in the guide for applicants or on the EPSO website (http://europa.eu/epso). |
| --- | --- |

—

http://europa.eu/epso/infos/contact_de.htm

http://europa.eu/epso/infos/contact_de.htm

Before sending an e-mail, please check that the information you require is not already available in the guide for applicants or on the EPSO website (http://europa.eu/epso).

Before sending an e-mail, please check that the information you require is not already available in the guide for applicants or on the EPSO website (http://europa.eu/epso).

II.   ADMISSION TESTS

The appointing authority will invite you to the admission tests if your online registration shows that you meet the general and specific conditions in section I.B on the closing date for online registration (5 March 2009).

on the closing date for online registration (5 March 2009)

TEST PROCEDURES

EPSO will organise computer-based admission tests for all the candidates admitted. The tests will be held in the European Union in one or more centres specialising in this type of test, depending on availability.

EPSO will organise computer-based admission tests for all the candidates admitted. The tests will be held in the European Union in one or more centres specialising in this type of test, depending on availability.

You will be informed of the procedure for attending the tests via your EPSO profile.

You will be informed of the procedure for attending the tests via your EPSO profile.

You will take the admission tests in English, French or German (language 2).

| (a) | A test comprising a series of multiple-choice questions to assess your knowledge of the European Union, its institutions, and its policies.
  This test will be marked out of 10 (pass mark: 5). |
| --- | --- |

(a)

A test comprising a series of multiple-choice questions to assess your knowledge of the European Union, its institutions, and its policies.

This test will be marked out of 10 (pass mark: 5).

| (b) | A test comprising a series of multiple-choice questions to assess your general verbal and numerical reasoning ability and skills.
  This test will be marked out of 20 (pass mark: 10). |
| --- | --- |

(b)

A test comprising a series of multiple-choice questions to assess your general verbal and numerical reasoning ability and skills.

This test will be marked out of 20 (pass mark: 10).

Wrong answers in these tests will not be penalised.

The candidates with the highest aggregate marks (3) in the admission tests and a pass mark in each (see table below) will be invited to submit a full application for admission to the open competition.

3

| EPSO/AST/77/09 — CY | 130 |
| --- | --- |
| EPSO/AST/78/09 — CZ | 280 |
| EPSO/AST/79/09 — EE | 260 |
| EPSO/AST/80/09 — HU | 230 |
| EPSO/AST/81/09 — LT | 300 |
| EPSO/AST/82/09 — LV | 280 |
| EPSO/AST/83/09 — MT | 320 |
| EPSO/AST/84/09 — PL | 340 |
| EPSO/AST/85/09 — SI | 220 |
| EPSO/AST/86/09 — SK | 280 |

EPSO/AST/77/09 — CY

EPSO/AST/77/09 — CY

130

130

EPSO/AST/78/09 — CZ

EPSO/AST/78/09 — CZ

280

280

EPSO/AST/79/09 — EE

EPSO/AST/79/09 — EE

260

260

EPSO/AST/80/09 — HU

EPSO/AST/80/09 — HU

230

230

EPSO/AST/81/09 — LT

EPSO/AST/81/09 — LT

300

300

EPSO/AST/82/09 — LV

EPSO/AST/82/09 — LV

280

280

EPSO/AST/83/09 — MT

EPSO/AST/83/09 — MT

320

320

EPSO/AST/84/09 — PL

EPSO/AST/84/09 — PL

340

340

EPSO/AST/85/09 — SI

EPSO/AST/85/09 — SI

220

220

EPSO/AST/86/09 — SK

EPSO/AST/86/09 — SK

280

280

III.   OPEN COMPETITION

Once the applications have been received, the appointing authority will draw up a list of the candidates who meet the general conditions set out in section I.B.1 and send it to the chair of the selection board together with their application files.

Once the applications have been received, the appointing authority will draw up a list of the candidates who meet the general conditions set out in section I.B.1 and send it to the chair of the selection board together with their application files.

After examining the list, the selection board will admit you to the practical and oral tests if you are among the candidates with the highest aggregate marks
   (3)
  in the admission tests (see table below) and meet the specific eligibility criteria set out in section I.B.2.

After examining the list, the selection board will admit you to the practical and oral tests if you are among the candidates with the highest aggregate marks

3

in the admission tests (see table below) and meet the specific eligibility criteria set out in section I.B.2.

| EPSO/AST/77/09 — CY | 65 |
| --- | --- |
| EPSO/AST/78/09 — CZ | 140 |
| EPSO/AST/79/09 — EE | 130 |
| EPSO/AST/80/09 — HU | 115 |
| EPSO/AST/81/09 — LT | 150 |
| EPSO/AST/82/09 — LV | 140 |
| EPSO/AST/83/09 — MT | 160 |
| EPSO/AST/84/09 — PL | 170 |
| EPSO/AST/85/09 — SI | 110 |
| EPSO/AST/86/09 — SK | 140 |

EPSO/AST/77/09 — CY

EPSO/AST/77/09 — CY

65

65

EPSO/AST/78/09 — CZ

EPSO/AST/78/09 — CZ

140

140

EPSO/AST/79/09 — EE

EPSO/AST/79/09 — EE

130

130

EPSO/AST/80/09 — HU

EPSO/AST/80/09 — HU

115

115

EPSO/AST/81/09 — LT

EPSO/AST/81/09 — LT

150

150

EPSO/AST/82/09 — LV

EPSO/AST/82/09 — LV

140

140

EPSO/AST/83/09 — MT

EPSO/AST/83/09 — MT

160

160

EPSO/AST/84/09 — PL

EPSO/AST/84/09 — PL

170

170

EPSO/AST/85/09 — SI

EPSO/AST/85/09 — SI

110

110

EPSO/AST/86/09 — SK

EPSO/AST/86/09 — SK

140

140

TEST PROCEDURES

1.   Practical tests — Marking

You will sit practical test (a) on computer, in English, French or German (language 2).

Standard keyboards
   (4)
  such as those used in the European workplace will be provided.

Standard keyboards

4

such as those used in the European workplace will be provided.

| (a) | Practical test involving the preparation and/or processing of an MS Word document.
  This test will be marked out of 40 (pass mark: 20). |
| --- | --- |

(a)

Practical test involving the preparation and/or processing of an MS Word document.

This test will be marked out of 40 (pass mark: 20).

| (b) | Practical test to assess your writing skills (particularly spelling, syntax and grammar) in your main language and which will involve writing an essay on the basis of information provided.
  This test will be marked out of 20 (pass mark: 15). |
| --- | --- |

(b)

Practical test to assess your writing skills (particularly spelling, syntax and grammar) in your main language and which will involve writing an essay on the basis of information provided.

This test will be marked out of 20 (pass mark: 15).

If you fail one of these two tests the other will not be marked.

If you fail one of these two tests the other will not be marked.

2.   Oral test — Marking

| (c) | Interview with the selection board in English, French or German (language 2) as well as your main language (language 1), to enable it to complete its assessment of:






  — | your suitability to perform the duties described in section I.A, |
| --- | --- | --- |

(c)

Interview with the selection board in English, French or German (language 2) as well as your main language (language 1), to enable it to complete its assessment of:

—

your suitability to perform the duties described in section I.A,

| — | your specialist knowledge in the field concerned, |
| --- | --- |

—

your specialist knowledge in the field concerned,

| — | your knowledge of the European Union and its institutions, |
| --- | --- |

—

your knowledge of the European Union and its institutions,

| — | your ability to adjust to working as a European civil servant in a multicultural environment.
  This test will be marked out of 50 (pass mark: 25). |
| --- | --- |

—

your ability to adjust to working as a European civil servant in a multicultural environment.

This test will be marked out of 50 (pass mark: 25).

3.   Date and place of the practical and oral tests

As a rule these tests will be held in Brussels on the same day.

4.   Reserve list

Following the competition, the selection board will place on the reserve lists the names of the candidates (see Section I, Number of successful candidates) with the highest aggregate marks in the practical and oral tests (3) and a pass mark in each.

3

The lists will be drawn up by competition and by merit group (maximum of 4 groups) and the names of the successful candidates will be given in alphabetical order within each group.

The reserve lists and their expiry dates will be published in the Official Journal of the European Union and on the EPSO website (http://europa.eu/epso) (5).

Official Journal of the European Union

5

IV.   HOW TO APPLY

Please consult the guide for applicants (http://europa.eu/epso/on-line-applications/guide_en.htm), which can be found on the EPSO website (http://europa.eu/epso). It contains detailed instructions to help you submit your application correctly.

The closing date for online registration is 5 March 2009, with a deadline of 12 noon (Brussels time) on that day.

The closing date for online registration is 5 March 2009, with a deadline of 12 noon (Brussels time) on that day.

1.   Creating an EPSO profile/Online registration

Before registering, you should carefully check whether you meet all the eligibility criteria.

Before registering, you should carefully check whether you meet all the eligibility criteria.

If you decide to apply, you must register via the Internet by going to the EPSO website and following the instructions there concerning the various stages of the procedure.

It is your responsibility to complete your online registration in time. We strongly advise you not to wait until the last few days before applying, since heavy Internet traffic or a problem with the Internet connection could lead to the online registration being interrupted before you complete it, thereby obliging you to repeat the whole process. Once the deadline has passed, you will not be able to register.

It is your responsibility

On completion of your online registration, you will receive on screen a registration number, which you must note — this will be your reference number in all matters concerning your application. Once you receive this number, the registration process is finished — it is the confirmation that we have registered the data you entered.

If you do not receive a number, your application has not been registered!

If you do not receive a number, your application has not been registered!

Please note that you must have an e-mail address. This will be used to identify you. The information you must enter when registering includes your choice of languages and details of the qualifications required for admission to the competition (qualification, name of issuing establishment and date obtained).

No documents are required at this stage. Full applications will be requested later (see section IV.3).

No documents are required at this stage. Full applications will be requested later (see section IV.3).

Once you have registered online, you can follow the progress of the competition by going to the EPSO website (http://europa.eu/epso) and clicking on ‘Ongoing competitions’.

If you have a disability that prevents you from registering online, you may request — preferably by fax — a paper version of the form
   (6)
  , which you should fill in, sign and return by registered mail, postmarked no later than the closing date for registration. All subsequent communication between EPSO and you will be by post.

If you have a disability that prevents you from registering online, you may request — preferably by fax

6

, which you should fill in, sign and return by registered mail, postmarked no later than the closing date for registration. All subsequent communication between EPSO and you will be by post.

You must enclose with your application form a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the tests.

You must enclose with your application form a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the tests.

2.   Invitations to the tests

Details of when and where to attend the admission tests and other tests will be available only on the EPSO website (http://europa.eu/epso). You can access this information by entering the user name and password you specified when registering online. You are responsible for updating your EPSO profile to reflect any change in your postal or e-mail address.

only

You are also responsible for consulting your EPSO profile regularly to keep track of the progress of the competition and to check the information relevant to your application at every stage. If you find that you cannot do this, you must notify EPSO immediately by e-mail (see Section I.B, last paragraph).

The letter inviting you to the admission tests, available in your EPSO profile, will tell you how to make an appointment online with one of the approved test centres.

3.   Submitting a full application

If you are among the candidates with the highest aggregate marks in the admission tests and a pass mark in each, as specified in section II, you will be asked to print out and complete the full application form, which you will find in your EPSO profile on the website. It must be sent in by the closing date (7).

7

Supporting documents to enclose

Your application must give details of your citizenship, studies, and any professional experience. You should also enclose the following documents:

| — | a copy of a document proving your citizenship (e.g. your passport, identity card or any other official document specifying your citizenship, which must have been obtained no later than the closing date for online registration), |
| --- | --- |

—

a copy of a document proving your citizenship (e.g. your passport, identity card or any other official document specifying your citizenship, which must have been obtained no later than the closing date for online registration),

| — | a copy of the diploma(s) attesting successful completion of your studies, |
| --- | --- |

—

a copy of the diploma(s) attesting successful completion of your studies,

| — | where applicable, employers' references clearly indicating the starting and finishing dates and the level and exact nature of the duties carried out. |
| --- | --- |

—

where applicable, employers' references clearly indicating the starting and finishing dates and the level and exact nature of the duties carried out.

You should also enclose a numbered index of these documents on a separate sheet.

To speed up the processing and examination of files, EPSO would ask you to provide a translation into English, French or German of all supporting documents relating to your diplomas and any professional experience (you may translate these documents yourself). However, the omission of such a translation will not constitute grounds for exclusion.

You should only send photocopies (which do not need to be certified) of these documents. Paper copies of web pages and/or references to websites do not constitute supporting documents for these purposes.

You should only send photocopies (which do not need to be certified) of these documents. Paper copies of web pages and/or references to websites do not constitute supporting documents for these purposes.

When completing your application form, you may not refer to any previous application forms submitted or any other documents enclosed with such applications. None of the documents submitted with your application will be returned.

Signing and sending the form

It is your responsibility to make sure that your application form, duly completed, SIGNED and accompanied by all the supporting documents, is sent by registered post to the address below by the closing date (7) (the postmark will serve as proof of the date of sending):

7

| European Personnel Selection Office (EPSO) |
| --- |
| C-80 |
| Open competition EPSO/AST/.../09 (indicate the number of the competition chosen) |
| 1049 Brussels |
| BELGIUM |

European Personnel Selection Office (EPSO)

European Personnel Selection Office (EPSO)

C-80

C-80

Open competition EPSO/AST/.../09 (indicate the number of the competition chosen)

Open competition EPSO/AST/.../09

1049 Brussels

1049 Brussels

BELGIUM

BELGIUM

Scrutiny of applications

The selection board will examine the files of the candidates with the highest aggregate marks in the admission tests and a pass mark in each to determine whether they satisfy the conditions laid down in Section I.B of this notice. The selection board will invite you to the practical and oral tests if you are among the candidates with the highest marks and meet all the criteria for admission to the competition (see Section III, second paragraph).

You will be disqualified if:

| — | you do not complete your online registration by the deadline (5 March 2009), |
| --- | --- |

—

you do not complete your online registration by the deadline (5 March 2009),

| — | you do not complete and/or sign the application form (original signature required), |
| --- | --- |

—

you do not complete and/or sign the application form (original signature required),

| — | you do not meet all the eligibility criteria, |
| --- | --- |

—

you do not meet all the eligibility criteria,

| — | you post your application after the closing date (7), |
| --- | --- |

—

you post your application after the closing date (7),

7

| — | you do not send all the required supporting documents. |
| --- | --- |

—

you do not send all the required supporting documents.

4.   Reserve lists

The names of the successful candidates (see Section III.4) will be entered on the reserve lists.

| 5. | If, at any stage in the procedure, it is established that the information on your online registration or official application form is incorrect, you will be disqualified from the competition. |
| --- | --- |

5.

If, at any stage in the procedure, it is established that the information on your online registration or official application form is incorrect, you will be disqualified from the competition.

| 6. | To simplify administration of the competition, please quote in all correspondence your FULL NAME as given on your application form, the COMPETITION number, and the reference number you received when your online registration was accepted. |
| --- | --- |

6.

To simplify administration of the competition, please quote in all correspondence your FULL NAME as given on your application form, the COMPETITION number, and the reference number you received when your online registration was accepted.

your FULL NAME as given on your application form, the COMPETITION number, and the reference number you received when your online registration was accepted.

V.   GENERAL INFORMATION

1.   Equal opportunities

The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

2.   Selection board

A selection board is appointed for each competition. Its members are designated by the institutions and their staff committees in equal numbers. The chair and members are then appointed by the appointing authority of the European Personnel Selection Office (EPSO). Their names will be published on the EPSO website after candidates have been notified whether they have been admitted to the competition.

EPSO is responsible for all communication with you until the competition is completed. You are strictly forbidden to make any contact with the members of the selection board, either directly or indirectly. The selection board will decide whether candidates infringing this rule are to be disqualified.

You are strictly forbidden to make any contact with the members of the selection board, either directly or indirectly. The selection board will decide whether candidates infringing this rule are to be disqualified.

3.   Approximate timetable

Depending on the number of candidates, the competition will take approximately one year from the closing date for online registration.

Full details will be available on the EPSO website.

4.   Requests from candidates for access to information concerning them

Candidates involved in selection procedures have the specific right of access to certain information concerning them directly and individually, as described below. EPSO may accordingly provide candidates who so request with supplementary information relating to their participation in the competition. Candidates must send such requests in writing to EPSO within a month of being notified of their results in the competition. EPSO will reply within a month of receiving the request. Requests will be dealt with taking account of the confidential nature of selection board proceedings under the Staff Regulations (Annex III, Article 6) and in compliance with the rules on the protection of individuals with regard to the processing of personal data. Examples of the type of information which may be supplied are given in the guide for applicants, Section III.3.

5.   Requests for review — Appeal procedures — Complaints to the European Ombudsman

See Annex.

6.   Recruitment conditions/Career

If you are placed on the reserve list, you will be eligible for appointment, normally as a probationary official, as and when required by the European institutions, in Brussels, Luxembourg or any other place of activity.

If you are on the reserve list and are offered a post, you will be asked to produce the originals of all the requisite documents, in particular your qualifications, so that copies can be authenticated.

Recruitment will depend on posts and funds becoming available.

Depending on the nature of the post, candidates on the reserve list may initially be offered a temporary contract; in this case, their names will remain on the reserve list.

Article 29(1)(b) of the Staff Regulations refers to the possibility for officials to request a transfer to another institution or agency at any time during their career. However, in the interests of the service, newly recruited officials are transferred only in exceptional and duly justified cases during their first three years of service. Any such transfer is subject to the agreement of both the institution or agency that originally recruited the official and the institution or agency to which the official requests to be transferred.

7.   Retirement

Under the provisions of the Staff Regulations, officials are retired:

| — | either automatically at the age of 65 years, or |
| --- | --- |

—

either automatically at the age of 65 years, or

| — | at the official's own request, at the age of 63 years or where the official is between 55 and 63 years of age and satisfies the requirements for immediate payment of a pension, |
| --- | --- |

—

at the official's own request, at the age of 63 years or where the official is between 55 and 63 years of age and satisfies the requirements for immediate payment of a pension,

| — | exceptionally, at their own request and where it is considered to be in the interest of the service, at the age of 67 at the latest. |
| --- | --- |

—

exceptionally, at their own request and where it is considered to be in the interest of the service, at the age of 67 at the latest.

8.   Grade

Assistants in the secretarial field will be recruited from the reserve list to grade AST 1.

9.   Remuneration

Basic monthly salary as at 1 January 2009:

1 January 2009

grade AST 1, first step: EUR 2 556,91

AST 1

EUR 2 556,91

10.   Protection of personal data

As the body responsible for organising competitions, EPSO ensures that candidates' personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (8). This applies in particular to the confidentiality and security of such data.

8

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(1)  The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

1

The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

(2)  For practical reasons the registration form is available in English, French and German only.

2

(3)  Where several candidates with identical marks qualify for the last place, they will all be admitted to the next stage of the competition.

3

(4)  Details concerning the keyboards to be provided will be given when you are invited to the practical tests.

4

(5)  A successful candidate may explicitly ask for his/her name not to be published. Any such request must reach EPSO no later than two weeks after candidates are notified of the results.

5

(6)  EPSO — Candidate contact service — Avenue de Cortenbergh 80 — 00/48 — 1049 Brussels, Belgium. Fax +32 22957488.

6

(7)  The closing date will be indicated in good time in your EPSO profile.

7

(8)  OJ L 8, 12.1.2001, p. 1.

8

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ANNEX

REQUESTS FOR REVIEW — APPEAL PROCEDURES — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

Since the Staff Regulations apply to both the admission test phase and the competition, please note that all the proceedings of the selection board are covered by the confidentiality requirement laid down in Annex III to the Staff Regulations. If, at any stage in either part of the selection process, you consider that your interests have been prejudiced by a particular decision, you can take the following action:

| — | Requests for review

  Within 20 calendar days of the letter informing you of the decision being sent to you online, send a letter stating your case to the:






  European Personnel Selection Office (EPSO) |
| --- | --- |
| C-80 |
| Open competition EPSO/AST/.../09 (indicate the number of the competition chosen) |
| 1049 Brussels |
| BELGIUM |

—

Requests for review

Within 20 calendar days of the letter informing you of the decision being sent to you online, send a letter stating your case to the:

European Personnel Selection Office (EPSO)

C-80

Open competition EPSO/AST/.../09 (indicate the number of the competition chosen)

1049 Brussels

BELGIUM

EPSO will forward your request to the chair of the selection board if it comes within the board's remit. You will be sent a reply as soon as possible.

| — | Appeal procedures







  — | You can submit an appeal to the:






  European Union Civil Service Tribunal |
| --- | --- | --- |
| Boulevard Konrad Adenauer |
| 2925 Luxembourg |
| LUXEMBOURG |

—

Appeal procedures

—

You can submit an appeal to the:

European Union Civil Service Tribunal

Boulevard Konrad Adenauer

2925 Luxembourg

LUXEMBOURG

under Article 236 of the EC Treaty and Article 91 of the Staff Regulations of Officials of the European Communities,

| — | or you can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities, at the following address:






  European Personnel Selection Office (EPSO) |
| --- | --- |
| C-80 |
| Open competition EPSO/AST/.../09 (indicate the number of the competition chosen) |
| 1049 Brussels |
| BELGIUM |

—

or you can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities, at the following address:

European Personnel Selection Office (EPSO)

C-80

Open competition EPSO/AST/.../09 (indicate the number of the competition chosen)

1049 Brussels

BELGIUM

The time limits for initiating these two types of procedure (see staff regulations as amended by Council Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) — http://www.europa.eu.int/eur-lex) start to run from the time you are notified of the act allegedly prejudicing your interests.

Please note that the appointing authority does not have the power to amend the decisions of a selection board. The Court has consistently held that the wide discretion enjoyed by selection boards is not subject to review by the Court unless the rules which govern the proceedings of selection boards have clearly been infringed.

| — | Complaints to the European Ombudsman

  Like all citizens of the European Union, you can make a complaint to the:






  European Ombudsman |
| --- | --- |
| 1 avenue du President Robert Schuman — BP 403 |
| 67001 Strasbourg Cedex |
| FRANCE |

—

Complaints to the European Ombudsman

Like all citizens of the European Union, you can make a complaint to the:

European Ombudsman

1 avenue du President Robert Schuman — BP 403

67001 Strasbourg Cedex

FRANCE

under Article 195(1) of the Treaty establishing the European Community and in accordance with the conditions laid down in Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman's duties (1).

Please note that complaints made to the Ombudsman have no suspensive effect on the period laid down in Article 90(2) and Article 91 of the Staff Regulations for lodging complaints or for submitting appeals to the Civil Service Tribunal under Article 236 of the Treaty establishing the European Community. Please note also that, under Article 2(4) of the general conditions governing the performance of the Ombudsman's duties referred to above, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to the institutions and bodies concerned.

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(1)  OJ L 113, 4.5.1994, p. 15.

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