# CA2010227EN.01000301.xml

| 24.8.2010 | EN | Official Journal of the European Union | CA 227/3 |
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24.8.2010

EN

Official Journal of the European Union

CA 227/3

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RECRUITMENT NOTICE PE/122/S

(2010/C 227 A/02)

The European Parliament has decided to organise a selection procedure on the basis of qualifications and tests for the purpose of establishing a reserve list to fill the post of

HEAD OF UNIT (AD 9)

HEAD OF UNIT (AD 9)

Conference Technicians Unit

(female or male)

Before submitting an application, please read the guide for candidates attached to this recruitment notice carefully.

Before submitting an application, please read the guide for candidates attached to this recruitment notice carefully.

That guide, which forms an integral part of the recruitment notice, will help you to understand the rules governing selection procedures and how you should go about applying.

That guide, which forms an integral part of the recruitment notice, will help you to understand the rules governing selection procedures and how you should go about applying.

CONTENTS

| A. | DUTIES AND ELIGIBILITY (PROFILE SOUGHT) |
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A.

DUTIES AND ELIGIBILITY (PROFILE SOUGHT)

| B. | PROCEDURE |
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B.

PROCEDURE

| C. | APPLICATIONS |
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C.

APPLICATIONS

A.   DUTIES AND ELIGIBILITY (PROFILE SOUGHT)

1.   Introduction

The appointing authority has decided to open the procedure for filling the post of head of unit (grade AD 9) for Parliament's Conference Technicians Unit, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Communities.

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

2.   Job description

Reporting to the Director for Organisation and Programming, the Head of Unit will be responsible for the operation of the conference- and simultaneous-interpretation equipment and for the provision of technical assistance to Members and interpreters at all Parliament meetings in the three places of work and on mission.

Posted to Brussels (1), the Head of Unit will be responsible for a team of approximately 45 staff members and will be required to undertake regular duty travel between Parliament's three places of work (Brussels, Luxembourg and Strasbourg).

1

He/she will work closely together with the other Heads of Unit to ensure efficient and seamless interdepartmental cooperation at all levels.

He/she will provide the Director with timely and appropriate advice and information on issues within his/her area of responsibility.

For that purpose, he/she will, in particular, keep up to date with the latest developments in the field in order to make proposals to introduce new technologies.

The duties involved call for considerable commitment, flexibility and adaptability (contact with many people inside and outside Parliament, interaction with external service providers).

The main duties are as follows:

| | Technical and administrative tasks







  — | Defining the work programme of the unit, setting its objectives and determining its priorities in accordance with the overall objectives of the Directorate-General, |
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Technical and administrative tasks

Technical and administrative tasks

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Defining the work programme of the unit, setting its objectives and determining its priorities in accordance with the overall objectives of the Directorate-General,

| — | laying down and supervising the organisational arrangements for, and follow-up to, technical upkeep and maintenance work on the existing equipment, and modernising and renewing conference- and simultaneous-interpretation equipment, |
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laying down and supervising the organisational arrangements for, and follow-up to, technical upkeep and maintenance work on the existing equipment, and modernising and renewing conference- and simultaneous-interpretation equipment,

| — | arranging for timely procurement of necessary equipment and services, in accordance with public procurement procedures, in order to keep up with the latest technological developments in the field, |
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arranging for timely procurement of necessary equipment and services, in accordance with public procurement procedures, in order to keep up with the latest technological developments in the field,

| — | representing the unit on project teams and on internal and interinstitutional working parties and liaising with other services in Parliament and in other institutions. |
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representing the unit on project teams and on internal and interinstitutional working parties and liaising with other services in Parliament and in other institutions.

| | Managerial and supervisory tasks







  — | Managing, supervising, motivating and coordinating the unit's staff in order to optimise the use of human resources, whilst maintaining quality of service, |
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Managerial and supervisory tasks

Managerial and supervisory tasks

—

Managing, supervising, motivating and coordinating the unit's staff in order to optimise the use of human resources, whilst maintaining quality of service,

| — | managing the unit's human resources (determining staffing needs, selecting staff, evaluating staff performance, assessing training needs), |
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managing the unit's human resources (determining staffing needs, selecting staff, evaluating staff performance, assessing training needs),

| — | designing and conducting training courses for the unit's technical staff, |
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designing and conducting training courses for the unit's technical staff,

| — | performing the duties of authorising officer by subdelegation (managing appropriations, preparing the unit's budget and monitoring the disbursement of appropriations). |
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performing the duties of authorising officer by subdelegation (managing appropriations, preparing the unit's budget and monitoring the disbursement of appropriations).

3.   Eligibility (profile sought)

On the closing date for applications, candidates must meet the conditions set out below.

(a)   General conditions

Under Article 28 of the Staff Regulations of Officials of the European Communities, you must:

| — | be a national of one of the European Union Member States and enjoy full rights as a citizen, |
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be a national of one of the European Union Member States and enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on you by the laws on military service, |
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have fulfilled any obligations imposed on you by the laws on military service,

| — | provide appropriate character references for performing the duties concerned. |
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provide appropriate character references for performing the duties concerned.

(b)   Specific conditions

(i)   Qualifications and skills required

Candidates must have:

| — | when the normal period of university education is 4 years or more, a level of education appropriate to performance of the duties described under Section A.2 which corresponds to completed university studies of at least 4 years' duration attested by a diploma recognised in one of the EU Member States in an area such as electrical, electronic or computer engineering,
  or |
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when the normal period of university education is 4 years or more, a level of education appropriate to performance of the duties described under Section A.2 which corresponds to completed university studies of at least 4 years' duration attested by a diploma recognised in one of the EU Member States in an area such as electrical, electronic or computer engineering,

or

| — | when the normal period of university education is 3 years or more, a level of education appropriate to performance of the duties described under Section A.2 which corresponds to completed university studies of at least 3 years' duration attested by a diploma recognised in one of the EU Member States in an area such as electrical, electronic or computer engineering, followed by 1 year's professional experience (2). |
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when the normal period of university education is 3 years or more, a level of education appropriate to performance of the duties described under Section A.2 which corresponds to completed university studies of at least 3 years' duration attested by a diploma recognised in one of the EU Member States in an area such as electrical, electronic or computer engineering, followed by 1 year's professional experience (2).

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The selection board will take account of the different education systems. Examples of the minimum qualifications required are given in the table included in the guide for candidates.

(ii)   Professional experience required

After gaining the qualifications required under Section A.3.(b)(i), candidates must have acquired professional experience of at least 10 years in a technical area relevant to the job description, including 3 years in a managerial position.

(iii)   Knowledge of languages

Candidates must have thorough knowledge of one of the European Union official languages, namely: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovene, Finnish or Swedish, and a good knowledge of at least two more of these languages.

For practical reasons, very good knowledge of French and English is required.

B.   PROCEDURE

1.   Admission to the selection procedure

The selection procedure is based on qualifications and tests.

| (a) | The appointing authority will draw up a list of applicants who have submitted their applications in the form required and by the closing date and meet the general conditions set out in Section A.3.(a). This will be forwarded to the selection committee with the application files (for more details see the guide for candidates). |
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(a)

The appointing authority will draw up a list of applicants who have submitted their applications in the form required and by the closing date and meet the general conditions set out in Section A.3.(a). This will be forwarded to the selection committee with the application files (for more details see the guide for candidates).

| (b) | The selection committee will consider the application files and draw up a list of candidates who meet the specific conditions set out in Section A.3.(b). |
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(b)

The selection committee will consider the application files and draw up a list of candidates who meet the specific conditions set out in Section A.3.(b).

It will base its decisions exclusively on the information which is given on the application form and substantiated by supporting documents enclosed with it (for more details see the guide for candidates).

2.   Assessment of qualifications

On the basis of criteria laid down in advance, the selection committee will assess the qualifications of the candidates admitted to the selection procedure and draw up a list of the 12 best candidates, who will be admitted to the tests.

The job description (Section A.2) focuses both on the skills required to manage a large-scale technical environment and on those required to manage, motivate and lead a team of specialised technical staff in the context of a large international organisation.

Therefore, when assessing candidates' qualifications, the selection committee will take into account, in particular:

| — | experience in the operational management of technical equipment used in conference and simultaneous interpretation, |
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experience in the operational management of technical equipment used in conference and simultaneous interpretation,

| — | experience in the organisation of conferences and events involving simultaneous interpretation, |
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experience in the organisation of conferences and events involving simultaneous interpretation,

| — | experience in supervising organisational arrangements for the upkeep and maintenance of technical equipment, |
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experience in supervising organisational arrangements for the upkeep and maintenance of technical equipment,

| — | experience in operational and human resources management, |
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experience in operational and human resources management,

| — | experience in financial resources management, including public procurement, |
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experience in financial resources management, including public procurement,

| — | experience of multicultural environments, |
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experience of multicultural environments,

| — | knowledge of the European Union and/or international affairs and of the Staff Regulations of Officials of the European Communities. |
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knowledge of the European Union and/or international affairs and of the Staff Regulations of Officials of the European Communities.

Marking: 0 to 20 points.

3.   Compulsory written test

Drafting test, in English or French (candidates will not be able to take this test in their main language), based on a set of documents (maximum 20 pages), to verify the ability of candidates to perform the duties described under Section A.2 and their drafting skills.

Time allowed: 3 hours

Marking: 0 to 40 points (pass mark: 20 points).

The six candidates who have obtained the highest number of points, and provided that they have obtained the pass mark, will be invited to the oral tests.

4.   Compulsory oral tests

| (a) | Interview with the selection committee in English or French (candidates will not be able to take this test in their main language) to assess, taking account of all the information contained in the candidates' application files, their suitability to perform the duties described in Section A.2 (Job description). The selection committee may decide to test candidates' knowledge of languages as indicated on the application form.
  Maximum time allowed: 45 minutes
  Marking: 0 to 40 points (pass mark: 20 points). |
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(a)

Interview with the selection committee in English or French (candidates will not be able to take this test in their main language) to assess, taking account of all the information contained in the candidates' application files, their suitability to perform the duties described in Section A.2 (Job description). The selection committee may decide to test candidates' knowledge of languages as indicated on the application form.

Maximum time allowed: 45 minutes

Marking: 0 to 40 points (pass mark: 20 points).

| (b) | Group discussion in English or French (candidates will not be able to take this test in their main language) to enable the selection committee to assess candidates' adaptability, negotiating and decision-making skills and performance in a group.
  The selection committee will determine the duration of this test on the basis of the composition of the groups.
  Marking: 0 to 20 points (pass mark: 10 points). |
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(b)

Group discussion in English or French (candidates will not be able to take this test in their main language) to enable the selection committee to assess candidates' adaptability, negotiating and decision-making skills and performance in a group.

The selection committee will determine the duration of this test on the basis of the composition of the groups.

Marking: 0 to 20 points (pass mark: 10 points).

5.   List of suitable candidates

The list will contain, in order of merit, the names of the three candidates who have obtained the highest overall scores in the tests and have passed each of the tests.

Candidates will be informed individually of their results and the list of suitable candidates will be posted on the noticeboards on Parliament's premises.

The candidates on the list will be invited to the standard interviews held as part of the procedure for filling head of unit posts. The list of suitable candidates will remain valid until the post in question has been filled, and recruitment will be at grade AD 9.

C.   APPLICATIONS

Candidates must use the official application form supplied with the recruitment notice. Only the application form enclosed in the Official Journal printed by the Publications Office of the European Union will be regarded as authentic. For this reason, photocopies or any other copy of this document (obtained electronically, for instance) will not be accepted.

Candidates are asked to read the guide for candidates carefully before completing their application forms.

The application form and photocopies of documents must be sent without fail, by registered post (3), by 1 October 2010 (as evidenced by the postmark), to the following address:

3

1 October 2010

| EUROPEAN PARLIAMENT |
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| Competitions Unit |
| Selection procedure PE/122/S |
| (this selection procedure reference number must be quoted) |
| 2929 Luxembourg |
| LUXEMBOURG |

EUROPEAN PARLIAMENT

Competitions Unit

Selection procedure PE/122/S

(this selection procedure reference number must be quoted)

2929 Luxembourg

LUXEMBOURG

Please DO NOT TELEPHONE to ask about the timetable for the procedure.

In keeping with your responsibilities as a candidate, you are asked to send a fax (+352 430027740) or write to the Competitions Unit if you have not received a letter concerning your application by 30 November 2010.

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(1)  This post may be transferred to one of Parliament's two other places of work.

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(2)  This year of experience will not be taken into account when evaluating the professional experience stipulated under A.3 (b)(ii).

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(3)  Dispatch by private courier company will be accepted as equivalent to dispatch by registered post. In such cases, the date appearing on the delivery form will be taken as the date of dispatch.

3

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