# CA2010048EN.01000101.xml

| 26.2.2010 | EN | Official Journal of the European Union | CA 48/1 |
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26.2.2010

EN

Official Journal of the European Union

CA 48/1

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Vacancy for an Executive Director (Grade AD 14) of the European Asylum Support Office, Malta

COM/2010/10234

(2010/C 48 A/01)

We are

Upon a proposal of the European Commission (1), the Council of the European Union and the European Parliament are due to adopt formally the Regulation establishing the European Asylum Support Office (hereinafter called ‘the Office’) during spring 2010. Political agreement on a common position was reached on 20 November 2009, on texts which had previously been supported by the LIBE Committee of the European Parliament. Once adopted formally, the regulation will be published in the Official Journal of the European Union and will enter into force the day after publication.

1

During the Justice and Internal Affairs Council of 30 November 2009, the Council decided that the seat of the Office will be in Valetta, Malta.

According to the draft Regulation, the Office shall be a Community body having legal personality. The Office will play a key role in helping to improve the implementation of the Common European Asylum System and in strengthening practical cooperation among Member States in asylum-related matters. Its competences will include:

| — | Facilitation, coordination and strengthening of practical cooperation among Member States on the many aspects of asylum and help to improve the implementation of the Common European Asylum System. In this regard, the Office shall be involved in the external dimension of the Common European Asylum System; |
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Facilitation, coordination and strengthening of practical cooperation among Member States on the many aspects of asylum and help to improve the implementation of the Common European Asylum System. In this regard, the Office shall be involved in the external dimension of the Common European Asylum System;

| — | Provision of effective operational support to Member States subject to particular pressure on their asylum and reception systems; |
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Provision of effective operational support to Member States subject to particular pressure on their asylum and reception systems;

| — | Provision of scientific and technical assistance for Community policy-making and legislation in all areas having a direct or indirect impact on asylum, the Office being an independent source of information; |
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Provision of scientific and technical assistance for Community policy-making and legislation in all areas having a direct or indirect impact on asylum, the Office being an independent source of information;

The Office shall not have any powers in relation to the taking of decisions by Member State authorities on individual applications for international protection.

It is expected that the Office will employ in 2013 a staff of 60 to 90 persons.

The commitment of appropriations for the 4 first years of the functioning of the Office is foreseen as follows:

| EUR million |
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| TOTAL REFERENCE AMOUNT |
| | 2010 | 2011 | 2012 | 2013 | Total |
| Commitment Appropriations | 5,25 | 8 | 12 | 15 | 40,25 |

EUR million

TOTAL REFERENCE AMOUNT

2010

2011

2012

2013

Total

Commitment Appropriations

5,25

8

12

15

40,25

We propose

The Director will be the legal representative and public face of the Office. She/he shall be independent in the performance of her/his duties and shall be accountable for her/his activities to the Management Board, which will consist of 26 voting members appointed by the Member States bound by the Regulation, 2 voting members appointed by the Commission, with Denmark and the Office of the United Nations High Commissioner for Refugees (UNHCR) attending as non-voting members.

The Executive Director shall report to the European Parliament on the performance of her/his tasks when invited. The Council may invite the Executive Director to report on the performance of his/her tasks.

The Director will have a central role in setting up the Office, which shall be fully operational within one year of the entry into force of the founding Regulation. She/he will be responsible for establishing the administrative, operational and financial structures necessary for the proper operation of the Office, including the recruitment of key staff.

Once the Office is operational, the Executive Director's responsibilities will include, in particular:

| — | developing and achieving the Office's strategic objectives in accordance with its mission; |
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developing and achieving the Office's strategic objectives in accordance with its mission;

| — | the day-to-day administration of the Office, including recruitment; |
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the day-to-day administration of the Office, including recruitment;

| — | establishing the Office's work programmes, having received the opinion of the Commission; |
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establishing the Office's work programmes, having received the opinion of the Commission;

| — | implementing the work programmes and decisions adopted by the Management Board; |
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implementing the work programmes and decisions adopted by the Management Board;

| — | drafting reports on the countries of origin of asylum seekers; |
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drafting reports on the countries of origin of asylum seekers;

| — | preparing the Office's draft financial regulation for adoption by the Management Board and its implementing rules; |
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preparing the Office's draft financial regulation for adoption by the Management Board and its implementing rules;

| — | preparing the Office's draft statement of estimates of revenue and expenditure and of execution of its budget; |
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preparing the Office's draft statement of estimates of revenue and expenditure and of execution of its budget;

| — | exercising the powers laid down in respect of Office staff; |
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exercising the powers laid down in respect of Office staff;

| — | taking all decisions on the management of the information systems of the Office, including a country-of-origin information portal; |
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taking all decisions on the management of the information systems of the Office, including a country-of-origin information portal;

| — | taking all decisions on the management of the Office's internal structures; |
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taking all decisions on the management of the Office's internal structures;

| — | facilitating co-operation between the Office, relevant third-country authorities, international organisations and other EU bodies; |
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facilitating co-operation between the Office, relevant third-country authorities, international organisations and other EU bodies;

| — | initiating, managing and coordinating the organisation and deployment of the asylum support teams; |
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initiating, managing and coordinating the organisation and deployment of the asylum support teams;

| — | being in charge of the coordination and operation of the Consultative Forum of the Office; |
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being in charge of the coordination and operation of the Consultative Forum of the Office;

| — | interacting with the European Parliament, with a view to informing it regularly about the Office's work. |
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interacting with the European Parliament, with a view to informing it regularly about the Office's work.

For further information, please refer to the text of the political agreement on the common position of the Council of the European Union (2).

2

We look for

Applicants should have the following qualifications:

| — | have a solid professional experience in an asylum office in one Member State or in a governmental department managing asylum issues; |
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have a solid professional experience in an asylum office in one Member State or in a governmental department managing asylum issues;

| — | have the capacity to set up and effectively manage an independent European Union agency, both at strategic and at internal management level; |
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have the capacity to set up and effectively manage an independent European Union agency, both at strategic and at internal management level;

| — | have the ability to lead and motivate a large team in a European, multicultural and multilingual environment; |
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have the ability to lead and motivate a large team in a European, multicultural and multilingual environment;

| — | have experience of budgetary, financial and human resources management in a national, European and/or international context; |
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have experience of budgetary, financial and human resources management in a national, European and/or international context;

| — | have good and proven knowledge of Community legislation on asylum policy and solid experience with regard to its practical implementation; |
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have good and proven knowledge of Community legislation on asylum policy and solid experience with regard to its practical implementation;

| — | have a clear understanding of technology related to the asylum policy, including modern information technology; |
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have a clear understanding of technology related to the asylum policy, including modern information technology;

| — | have the ability to communicate to the public and cooperate with stakeholders (European, international, national and local authorities, international organisations, etc.); |
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have the ability to communicate to the public and cooperate with stakeholders (European, international, national and local authorities, international organisations, etc.);

| — | have a thorough understanding of the EU Institutions and how they operate and interact, and of EU policies and international activities of relevance to the activities of the Office; |
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have a thorough understanding of the EU Institutions and how they operate and interact, and of EU policies and international activities of relevance to the activities of the Office;

| — | be excellent in written and oral communication and negotiation skills. |
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be excellent in written and oral communication and negotiation skills.

Applicants must

Applicants will be considered for the selection phase on the basis of the following formal criteria to be fulfilled by the closing date for applications:

| — | : Be a national of a Member State of the European Union; |
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: Be a national of a Member State of the European Union;

| — | : Have:






  — | either a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, |
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: Have:

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either a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more,

| — | or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years (this one year's professional experience cannot be included in the post-graduate professional experience required below). |
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or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years (this one year's professional experience cannot be included in the post-graduate professional experience required below).

| — | : Have at least 15 years' post-graduate experience acquired after the required qualifications referred to above was obtained; |
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: Have at least 15 years' post-graduate experience acquired after the required qualifications referred to above was obtained;

| — | : Of the 15 years of professional experience, have acquired, at least 5 years in a domain of direct relevance to the Office's activities; |
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: Of the 15 years of professional experience, have acquired, at least 5 years in a domain of direct relevance to the Office's activities;

| — | : Have at least 7 years of professional experience gained in a high-level management function; |
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: Have at least 7 years of professional experience gained in a high-level management function;

| — | : Have a thorough knowledge of one of the official Community languages and a satisfactory knowledge of a second; |
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: Have a thorough knowledge of one of the official Community languages and a satisfactory knowledge of a second;

| — | : Be able to complete the full five-year-mandate before reaching retirement age. For temporary staff of the European Communities, retirement age is defined as being the end of the month in which the person reaches the age of 65. |
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: Be able to complete the full five-year-mandate before reaching retirement age. For temporary staff of the European Communities, retirement age is defined as being the end of the month in which the person reaches the age of 65.

Independence and declaration of interests

The Director will be required to make a declaration of commitment to act independently in the public interest and to make a declaration in respect of any interests which might be considered prejudicial to his/her independence. Applicants must confirm their willingness to do so in their application.

Selection and appointment

The selection is launched subject to the availability of appropriations in the Office's budget and of the relevant posts in its establishment plan.

A pre-selection panel will be set up for the selection process. This panel will invite applicants with the best profile for the specific requirements of the post to an interview, who have been selected on the basis of their merits and the criteria set out above. Candidates shortlisted by the pre-selection panel will then be called for an interview with the Commission's Consultative Committee on Appointments (CCA) and will have to undergo testing by an assessment centre run by external recruitment consultants. Candidates who are shortlisted by the CCA will then be interviewed by the relevant Commissioners.

Following these interviews, the Commission will adopt a shortlist of the most suitable candidates, which will be communicated to the Management Board of the Office. The latter will interview the short-listed candidates and select a candidate from among them. Inclusion on the shortlist does not guarantee appointment. Candidates may be required to undergo further interviews and/or tests in addition to those indicated above.

Before appointment, the candidate selected by the Management Board shall be invited to make a statement before the competent committee or committees of the European Parliament and answer questions put by its or their members. After this statement, the European Parliament may adopt an opinion setting out its view of the selected candidate.

The Management Board shall inform the European Parliament of the manner in which this opinion has been taken into account. The opinion shall be treated as personal and confidential until the appointment of the candidate.

The Management Board shall take the final decision on the appointment of the Executive Director.

Equal opportunities

The Office applies a policy of equal opportunities and non discrimination in accordance with Article 1d of the Staff Regulations (3).

3

Conditions of employment

The Director will be appointed as a member of the staff of the Office, as a temporary agent at grade AD 14 pursuant to Article 2(a) of the Conditions of Employment of Other Servants of the European Communities (4) for a five-year period, which may be extended once, as stated in the basic Act.

4

The place of employment is Valetta (Malta), where the Office will be based. On a transitional basis, the place of employment could initially be at a location provided by the Commission, in Brussels (Belgium).

The Director is expected to take office in the autumn of 2010.

Application procedure

For applications to be valid, candidates must submit:

| 1. | a covering letter; |
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1.

a covering letter;

| 2. | and a free-format Curriculum Vitae (CV). The CV should preferably be drafted using the Europass CV format (5). Applicants are explicitly requested to highlight and give a brief account of the experience and expertise relevant to the job as well as details on the size — number of staff — budget and nature of the departments they have previously managed. |
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2.

and a free-format Curriculum Vitae (CV). The CV should preferably be drafted using the Europass CV format (5). Applicants are explicitly requested to highlight and give a brief account of the experience and expertise relevant to the job as well as details on the size — number of staff — budget and nature of the departments they have previously managed.

5

Applicants are explicitly requested to highlight and give a brief account of the experience and expertise relevant to the job as well as details on the size

number of staff

budget and nature of the departments they have previously managed.

Applications that are incomplete will be rejected.

Supporting documents (e.g. certified copies of degrees/diplomas, references, proof of experience, etc.) should not be sent at this point but must be submitted at a later stage of the procedure if requested.

Applications, preferably in English, French or German, should be sent by e-mail to:

JLS-selections-EASO@ec.europa.eu

Applicants who are not able to send their applications by e-mail may send them by registered mail or express courier service to:

| European Commission |
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| ‘Justice, Freedom and Security’ Directorate General |
| Directorate A, Unit A3 (Human resources, management and IT) |
| B. 1049 Brussels |
| Belgium |

European Commission

‘Justice, Freedom and Security’ Directorate General

Directorate A, Unit A3 (Human resources, management and IT)

B. 1049 Brussels

Belgium

Applicants are asked to report any change of address in writing without delay to the address above.

Contact person for additional information:

| Françoise Comte |
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| Asylum Unit |
| ‘Justice, Freedom and Security’ Directorate General |
| European Commission |
| francoise.comte@ec.europa.eu |

Françoise Comte

Asylum Unit

‘Justice, Freedom and Security’ Directorate General

European Commission

francoise.comte@ec.europa.eu

Closing date

Applications must be sent either by e-mail or by registered mail no later than 9/04/2010 (date of e-mail or date as postmark for registered mail).

Applications sent by express courier service must be delivered by the same date before 17.00 hrs (Brussels time) to the address above.

The Commission reserves the right to extend the closing date of this vacancy by publication in the Official Journal of the European Union only.

Official Journal of the European Union

Important information for applicants

Applicants are reminded that the work of the selection committees is confidential. It is forbidden for applicants to make direct or indirect contact with members of these committees or for anybody to do so on their behalf.

Protection of personal data

The Commission and the Office will ensure that candidates' personal data are processed as required by Regulation on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (6).

6

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(1)  Proposal for a Regulation of the European Parliament and of the Council establishing a European Asylum Support Office — COM(2009)66.

1

(2)  St 16024/09 and St 16024/09 COR1, see in public register of Council documents under http://www.consilium.europa.eu/showPage.aspx?id=1279&lang=EN

2

(3)  OJ L 124, 27.4.2004, p. 1 — http://eur-lex.europa.eu/en/index.htm

3

(4)  OJ L 124, 27.4.2004, p. 1 — http://eur-lex.europa.eu/en/index.htm

4

(5)  The Europass CV can be downloaded from the website: http://europass.cedefop.europa.eu/htm/index.htm

5

(6)  Regulation (EC) No 45/2001 of the European Parliament and of the Council (OJ L 8, 12.1.2001, p. 1).

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