# CA2009021EN.01000101.xml

| 28.1.2009 | EN | Official Journal of the European Union | CA 21/1 |
| --- | --- | --- | --- |

28.1.2009

EN

Official Journal of the European Union

CA 21/1

---

NOTICE OF OPEN COMPETITIONS

NOTICE OF OPEN COMPETITIONS

(2009/C 21 A/01)

The European Personnel Selection Office (EPSO) is organising the following admission tests and open competitions, based on tests, to constitute a reserve from which to recruit

HEADS OF UNIT

   (1)
  (AD 9)

HEADS OF UNIT

(1

EPSO/AD/152/09 — Czech (CS)

EPSO/AD/152/09 — Czech (CS)

EPSO/AD/153/09 — Lithuanian (LT)

EPSO/AD/153/09 — Lithuanian (LT)

EPSO/AD/154/09 — Maltese (MT)

EPSO/AD/154/09 — Maltese (MT)

EPSO/AD/155/09 — Slovak (SK)

EPSO/AD/155/09 — Slovak (SK)

EPSO/AD/156/09 — Slovenian (SL)

EPSO/AD/156/09 — Slovenian (SL)

IN THE FIELD OF INTERPRETING

IN THE FIELD OF INTERPRETING

CONTENTS

| I. | DUTIES AND ELIGIBILITY |
| --- | --- |

I.

DUTIES AND ELIGIBILITY

| A. | DUTIES |
| --- | --- |

A.

| B. | ELIGIBILITY |
| --- | --- |

B.

| II. | ADMISSION TESTS |
| --- | --- |

II.

ADMISSION TESTS

| III. | OPEN COMPETITION |
| --- | --- |

III.

OPEN COMPETITION

TEST PROCEDURES

| IV. | HOW TO APPLY |
| --- | --- |

IV.

HOW TO APPLY

| V. | GENERAL INFORMATION |
| --- | --- |

V.

GENERAL INFORMATION

| ANNEX: | Requests for review — Appeal procedures — Complaints to the European Ombudsman |
| --- | --- |

ANNEX:

ANNEX:

I.   DUTIES AND ELIGIBILITY

Open competitions for grade AD 9 are being held to recruit heads of unit in the field of interpreting for Czech, Lithuanian, Maltese, Slovak and Slovenian language units.

The purpose of these competitions is to draw up reserve lists from which to fill vacant posts in the European Parliament.

Number of successful candidates by competition:

| EPSO/AD/152/09 — CS | 2 |
| --- | --- |
| EPSO/AD/153/09 — LT | 2 |
| EPSO/AD/154/09 — MT | 2 |
| EPSO/AD/155/09 — SK | 2 |
| EPSO/AD/156/09 — SL | 2 |

EPSO/AD/152/09 — CS

2

EPSO/AD/153/09 — LT

2

EPSO/AD/154/09 — MT

2

EPSO/AD/155/09 — SK

2

EPSO/AD/156/09 — SL

2

Candidates may apply for only one of these competitions and for only one option within that competition. You must make your choice when you register online and you will not be able to change it after the deadline for registration.

Candidates may apply for only one of these competitions and for only one option within that competition. You must make your choice when you register online and you will not be able to change it after the deadline for registration.

Please take every care to enter your details correctly when registering, but if you do wish to make changes to them, you will be able to do so only until the closing date for registration. Only the information validated and registered most recently will be taken into consideration.

Please take every care to enter your details correctly when registering, but if you do wish to make changes to them, you will be able to do so only until the closing date for registration. Only the information validated and registered most recently will be taken into consideration.

A.   DUTIES

In all these fields the main activity involves management duties as head of unit under the authority of a director-general, director or head of service. The duties fall into three main categories:

Management and attaining objectives

| — | Helping to formulate the strategies and procedures of the directorate/directorate-general/service, |
| --- | --- |

—

Helping to formulate the strategies and procedures of the directorate/directorate-general/service,

| — | defining the unit's strategic objectives and approving its operational work programme, |
| --- | --- |

—

defining the unit's strategic objectives and approving its operational work programme,

| — | analysing and optimising procedures and workflows within the unit so as to attain the objectives set, |
| --- | --- |

—

analysing and optimising procedures and workflows within the unit so as to attain the objectives set,

| — | assessing the extent to which objectives have been attained with the help of appropriate indicators and drafting management reports on the results achieved, |
| --- | --- |

—

assessing the extent to which objectives have been attained with the help of appropriate indicators and drafting management reports on the results achieved,

| — | checking that decisions and operations comply with the rules and official procedures. |
| --- | --- |

—

checking that decisions and operations comply with the rules and official procedures.

Personnel and resource management

| — | Ensuring efficient personnel management in the unit in line with the institution's human resources policy. This involves in particular drawing up job descriptions, evaluating staff performance and examining individual objectives and training programmes, and approving, authorising and giving opinions on personnel management matters such as leave or part-time working, |
| --- | --- |

—

Ensuring efficient personnel management in the unit in line with the institution's human resources policy. This involves in particular drawing up job descriptions, evaluating staff performance and examining individual objectives and training programmes, and approving, authorising and giving opinions on personnel management matters such as leave or part-time working,

| — | creating and fostering the development of effective teams, |
| --- | --- |

—

creating and fostering the development of effective teams,

| — | developing genuine team spirit in the unit by creating and strengthening the sense of working together towards common goals, |
| --- | --- |

—

developing genuine team spirit in the unit by creating and strengthening the sense of working together towards common goals,

| — | identifying possible sources of tension in the unit and taking personal initiatives to resolve conflicts, |
| --- | --- |

—

identifying possible sources of tension in the unit and taking personal initiatives to resolve conflicts,

| — | developing the efficiency and quality of teamwork by encouraging the individual skills of team members and acting as coach, |
| --- | --- |

—

developing the efficiency and quality of teamwork by encouraging the individual skills of team members and acting as coach,

| — | determining funding requirements and managing the annual budget resources allocated to the unit, |
| --- | --- |

—

determining funding requirements and managing the annual budget resources allocated to the unit,

| — | supervising and checking financial operations relating to the unit's work programme, |
| --- | --- |

—

supervising and checking financial operations relating to the unit's work programme,

| — | verifying and validating the financial and budgetary aspects of programmes/projects carried out under the unit's responsibility. |
| --- | --- |

—

verifying and validating the financial and budgetary aspects of programmes/projects carried out under the unit's responsibility.

Managing relations — communication, coordination, consultation, representation and negotiation

| — | Establishing and maintaining interactive dialogue in the unit so that staff are properly informed about the major policy and strategic aspects and receive appropriate feedback on their work, |
| --- | --- |

—

Establishing and maintaining interactive dialogue in the unit so that staff are properly informed about the major policy and strategic aspects and receive appropriate feedback on their work,

| — | contributing to internal communication and the dissemination of knowledge within the directorate-general and other departments of the Community institutions, |
| --- | --- |

—

contributing to internal communication and the dissemination of knowledge within the directorate-general and other departments of the Community institutions,

| — | providing regular reports and advice on legal and/or policy developments and the outcome of discussions and negotiations, |
| --- | --- |

—

providing regular reports and advice on legal and/or policy developments and the outcome of discussions and negotiations,

| — | advising, coordinating and/or negotiating with other departments on matters relating to the unit's work, |
| --- | --- |

—

advising, coordinating and/or negotiating with other departments on matters relating to the unit's work,

| — | representing the unit or department on advisory, management or regulatory committees, relevant working parties or other ad hoc bodies, |
| --- | --- |

—

representing the unit or department on advisory, management or regulatory committees, relevant working parties or other ad hoc bodies,

| — | representing the department vis-à-vis representatives of the Member States and other countries, or in public and private international organisations, as regards matters relating to the unit's work, |
| --- | --- |

—

representing the department vis-à-vis representatives of the Member States and other countries, or in public and private international organisations, as regards matters relating to the unit's work,

| — | negotiating on behalf of the institutions with Member States, third countries, or public and private international organisations. |
| --- | --- |

—

negotiating on behalf of the institutions with Member States, third countries, or public and private international organisations.

More specifically:

| — | please note that, if recruited, you may be asked to provide simultaneous or consecutive interpreting, into your main and/or ‘retour’ language, at meetings. You may be required to maintain contacts with universities in your linguistic area. You may be asked to provide specialised advice for the purpose of evaluating and recruiting interpreters. You will also be responsible for quality evaluation in the unit, |
| --- | --- |

—

please note that, if recruited, you may be asked to provide simultaneous or consecutive interpreting, into your main and/or ‘retour’ language, at meetings. You may be required to maintain contacts with universities in your linguistic area. You may be asked to provide specialised advice for the purpose of evaluating and recruiting interpreters. You will also be responsible for quality evaluation in the unit,

‘retour’

| — | the post requires applicants who are service minded, have organisational skills and are open to new technologies, especially those used in interpreting. |
| --- | --- |

—

the post requires applicants who are service minded, have organisational skills and are open to new technologies, especially those used in interpreting.

B.   ELIGIBILITY (on the closing date for online registration and for sending the full application: 3 March 2009).

(on the closing date for online registration and for sending the full application: 3 March 2009).

1.   General conditions

You must:

| — | be a citizen of a Member State of the European Union, |
| --- | --- |

—

be a citizen of a Member State of the European Union,

| — | enjoy your full rights as a citizen, |
| --- | --- |

—

enjoy your full rights as a citizen,

| — | have fulfilled any obligations imposed on you by the laws on military service, |
| --- | --- |

—

have fulfilled any obligations imposed on you by the laws on military service,

| — | meet the character requirements for the duties involved. |
| --- | --- |

—

meet the character requirements for the duties involved.

Once applications have been received, the appointing authority will draw up a list of the candidates who satisfy the general conditions set out above and send it to the chair of the selection board together with their application files.

Once applications have been received, the appointing authority will draw up a list of the candidates who satisfy the general conditions set out above and send it to the chair of the selection board together with their application files.

The competition notice does not set any age limit, but please note the information under Section V.7 of the notice of competition.

2.   Specific conditions

After taking note of the files, the selection board will admit the candidates who have obtained a pass mark in both admission tests (a) and (b) to the open competition if they meet the conditions set out below.

After taking note of the files, the selection board will admit the candidates who have obtained a pass mark in both admission tests (a) and (b) to the open competition if they meet the conditions set out below.

(a)   Qualifications

You must have:

| (i) | successfully completed at least four years of training as a conference interpreter and obtained the relevant university-level qualification;
  or |
| --- | --- |

(i)

successfully completed at least four years of training as a conference interpreter and obtained the relevant university-level qualification;

or

| (ii) | a level of education which corresponds to completed university studies of at least three years attested by a diploma AND successfully completed training as a conference interpreter and obtained the relevant qualification;
  or |
| --- | --- |

(ii)

a level of education which corresponds to completed university studies of at least three years attested by a diploma AND successfully completed training as a conference interpreter and obtained the relevant qualification;

or

| (iii) | a level of education which corresponds to university studies of at least three years attested by a diploma AND have one year's professional experience as a conference interpreter. |
| --- | --- |

(iii)

a level of education which corresponds to university studies of at least three years attested by a diploma AND have one year's professional experience as a conference interpreter.

Important: Experience as a court interpreter, liaison interpreter or company interpreter does not count as experience as a conference interpreter.

Important:

The selection boards will allow for differences between education systems. For examples of the minimum qualifications required, see the tables annexed to the guide for applicants (http://europa.eu/epso/on-line-applications/guide_en.htm) for each category. Note that these are examples only — stricter requirements may be set in the competition notice.

(b)   Professional experience

You must have at least 10 years' university-level professional experience gained since obtaining your first qualification required under Section I.B.2(a)(i), (ii) or (iii), of which three years must have been in management positions. These 10 years must be additional to both the training as a conference interpreter evidenced by the relevant qualification or the one year's experience working as a conference interpreter required under Section I.B.2(a)(ii) or (iii) above. The professional experience must also include at least 200 days of conference interpreting since the date when the condition set out in Section I.B.2(a)(i), (ii) or (iii) was fulfilled.

Important: Experience as a court interpreter, liaison interpreter or company interpreter does not count as experience as a conference interpreter.

Important

(c)   Knowledge of languages

‘Language combination’ means the languages you use as a conference interpreter in your work. Working languages are either ‘active’ or ‘passive’ languages, and are defined below as ‘A’, ‘B’ or ‘C’ languages.

Active languages are those into which you interpret. There are two types of active language:

Language A:

Your main language, into which you work from all your working languages, either simultaneously or consecutively.

Language B:

The language into which you work from one or more of your other languages (this is not your main language but you have a perfect command of it).

Passive languages are those from which you interpret and which you understand fully. A passive language is referred to as ‘language C’.

The official languages of the EU are:

(BG) Bulgarian, (CS) Czech, (DA) Danish, (DE) German, (EL) Greek, (EN) English, (ES) Spanish, (ET) Estonian, (FI) Finnish, (FR) French, (GA) Irish, (HU) Hungarian, (IT) Italian, (LT) Lithuanian, (LV) Latvian, (MT) Maltese, (NL) Dutch, (PL) Polish, (PT) Portuguese, (RO) Romanian, (SK) Slovak, (SL) Slovenian or (SV) Swedish.

You must have one of the language combinations described in options 1 and 2 below.

Option 1 (A + CC)

| (a) | Perfect command of your competition language, to be chosen from (CS) Czech, (LT) Lithuanian, (MT) Maltese, (SK) Slovak and (SL) Slovenian (active language A); |
| --- | --- |

(a)

Perfect command of your competition language, to be chosen from (CS) Czech, (LT) Lithuanian, (MT) Maltese, (SK) Slovak and (SL) Slovenian (active language A);

| (b) | a thorough knowledge of English, French or German (passive language C); |
| --- | --- |

(b)

a thorough knowledge of English, French or German (passive language C);

| (c) | a thorough knowledge of one other official EU language (passive language C) which must be different from that chosen under (b) above. |
| --- | --- |

(c)

a thorough knowledge of one other official EU language (passive language C) which must be different from that chosen under (b) above.

Option 2 (A + B)

| (a) | Perfect command of your competition language, to be chosen from (CS) Czech, (LT) Lithuanian, (MT) Maltese, (SK) Slovak and (SL) Slovenian (active language A); |
| --- | --- |

(a)

Perfect command of your competition language, to be chosen from (CS) Czech, (LT) Lithuanian, (MT) Maltese, (SK) Slovak and (SL) Slovenian (active language A);

| (b) | perfect command of (DE) German, (EN) English, (ES) Spanish, (FR) French or (IT) Italian (active language B); |
| --- | --- |

(b)

perfect command of (DE) German, (EN) English, (ES) Spanish, (FR) French or (IT) Italian (active language B);

(d)   Knowledge of languages for admission tests, tests at the assessment centre and the interview with the selection board

You must have a satisfactory knowledge of (DE) German, (EN) English or (FR) French. The language you choose for these tests will be the language used for communicating with EPSO.

Your knowledge of languages must be proven by supporting documents, which should be attached to your application. If you have no such supporting documents, you should explain in detail, on a separate sheet, how you acquired your knowledge of these languages.

Your knowledge of languages must be proven by supporting documents, which should be attached to your application. If you have no such supporting documents, you should explain in detail, on a separate sheet, how you acquired your knowledge of these languages.

You must state on your online registration form
   (2)
  and official application form (to be printed out no later than the deadline for online registration: 12 noon on 3 March 2009) the languages and types of interpretation you have chosen for the admission tests and other tests. You will not be able to change your choice after the deadline. If there are any discrepancies between the information given on your electronic registration form and on your official application form, EPSO will consider the official application form to be authoritative.

You must state on your online registration form

2

and official application form (to be printed out no later than the deadline for online registration: 12 noon on 3 March 2009) the languages and types of interpretation you have chosen for the admission tests and other tests. You will not be able to change your choice after the deadline. If there are any discrepancies between the information given on your electronic registration form and on your official application form, EPSO will consider the official application form to be authoritative.

To ensure that all general texts relating to the competition and all communication between candidates and EPSO are clearly understood on both sides, this competition notice is being published solely in English (EN), French (FR) and German (DE). These three languages will also be used for the invitations to the various tests and for correspondence between EPSO and candidates.

To ensure that all general texts relating to the competition and all communication between candidates and EPSO are clearly understood on both sides, this competition notice is being published solely in English (EN), French (FR) and German (DE). These three languages will also be used for the invitations to the various tests and for correspondence between EPSO and candidates.

You may send any questions to EPSO by e-mail via one of the links below, but please check first that the information you want is not already available in the guide for applicants or on the EPSO website (http://europa.eu/epso).

You may send any questions to EPSO by e-mail via one of the links below, but please check first that the information you want is not already available in the guide for applicants or on the EPSO website (http://europa.eu/epso).

| — | http://europa.eu/epso/infos/contact_fr.htm |
| --- | --- |

—

http://europa.eu/epso/infos/contact_fr.htm

| — | http://europa.eu/epso/infos/contact_en.htm |
| --- | --- |

—

http://europa.eu/epso/infos/contact_en.htm

| — | http://europa.eu/epso/infos/contact_de.htm |
| --- | --- |

—

http://europa.eu/epso/infos/contact_de.htm

II.   ADMISSION TESTS

The appointing authority will invite you to the admission tests if your online registration shows that you meet the general and specific conditions in Section I.B on the closing date for online registration (3 March 2009).

on the closing date for online registration (3 March 2009

EPSO will organise computer-based admission tests for all the candidates admitted. The tests will be held in the European Union in one or more centres specialising in this type of test, depending on availability.

EPSO will organise computer-based admission tests for all the candidates admitted. The tests will be held in the European Union in one or more centres specialising in this type of test, depending on availability.

You will be informed of the procedure for attending the tests via your EPSO profile.

You will be informed of the procedure for attending the tests via your EPSO profile.

You will take the admission tests in English (EN), French (FR) or German (DE).

| (a) | A test comprising a series of multiple-choice questions to assess your general ability, in particular your verbal reasoning skills.
  This test will be marked out of 50. |
| --- | --- |

(a)

A test comprising a series of multiple-choice questions to assess your general ability, in particular your verbal reasoning skills.

This test will be marked out of 50.

| (b) | A test comprising a series of multiple-choice questions to assess your general ability, in particular your numerical reasoning skills.
  This test will be marked out of 50. |
| --- | --- |

(b)

A test comprising a series of multiple-choice questions to assess your general ability, in particular your numerical reasoning skills.

This test will be marked out of 50.

Tests (a) and (b) will be held on the same day. The aggregate pass mark for the tests is 50.

Wrong answers in these tests will not be penalised.

The candidates who obtain the pass mark (3) will be invited to the open competition (see Section I.B.2).

3

III.   OPEN COMPETITION

TEST PROCEDURES

1.   Tests at an assessment centre

The tests at an assessment centre will be held in English (EN), French (FR) or German (DE) only. They will be held in Brussels for organisational reasons. The report on the tests will be communicated to the selection board as a specialist aid and technical contribution to the decision-making process.

The tests will include:

| — | a written exercise in which you will be asked to deal with various documents, |
| --- | --- |

—

a written exercise in which you will be asked to deal with various documents,

| — | an exercise to assess your management skills, |
| --- | --- |

—

an exercise to assess your management skills,

| — | an interview with a human resources expert to assess your skills profile. |
| --- | --- |

—

an interview with a human resources expert to assess your skills profile.

Candidates will be invited to attend the oral tests on the day after the tests at the assessment centre.

2.   Oral tests

2.1.   Oral interpreting tests:

| — | a consecutive interpreting test,

  and |
| --- | --- |

—

a consecutive interpreting test,

and

and

| — | two simultaneous interpreting tests. |
| --- | --- |

—

two simultaneous interpreting tests.

Option 1: Candidates who have their competition language — (CS) Czech, (LT) Lithuanian, (MT) Maltese, (SK) Slovak or (SL) Slovenian — as their active language A plus two passive languages (C), (see Section I.B.2(c)), Option 1: A + CC).

Option 1:

| (a) | Consecutive interpreting into your active language A of a passage of speech in working language C: English, French or German. |
| --- | --- |

(a)

Consecutive interpreting into your active language A of a passage of speech in working language C: English, French or German.

| (b) | Simultaneous interpreting into active language A of a passage of speech in the working language you chose for test (a). |
| --- | --- |

(b)

Simultaneous interpreting into active language A of a passage of speech in the working language you chose for test (a).

| (c) | Simultaneous interpreting into active language A of a passage of speech in one of your chosen working languages (C), which must be different from that chosen for test (b). |
| --- | --- |

(c)

Simultaneous interpreting into active language A of a passage of speech in one of your chosen working languages (C), which must be different from that chosen for test (b).

Option 2: Candidates who have their competition language — (CS) Czech, (LT) Lithuanian, (MT) Maltese, (SK) Slovak or (SL) Slovenian — as their active language A and a second active language B (see Section I.B.2(c)), Option 2: A + B).

Option 2:

| (a) | Consecutive interpreting into your active language A of a passage of speech in one of the following languages: (DE) German, (EN) English, (ES) Spanish, (FR) French or (IT) Italian. |
| --- | --- |

(a)

Consecutive interpreting into your active language A of a passage of speech in one of the following languages: (DE) German, (EN) English, (ES) Spanish, (FR) French or (IT) Italian.

| (b) | Simultaneous interpreting into active language A of a passage of speech in the same language (B) as you chose for test (a). |
| --- | --- |

(b)

Simultaneous interpreting into active language A of a passage of speech in the same language (B) as you chose for test (a).

| (c) | Simultaneous interpreting into active language B of a passage of speech in active language A. |
| --- | --- |

(c)

Simultaneous interpreting into active language B of a passage of speech in active language A.

Marking: Each oral test will be marked out of 20 (pass mark: 10). The maximum duration of each passage of speech to be interpreted will be six minutes for consecutive and 12 minutes for simultaneous interpreting. If you fail to attain the pass mark for either test, you will be eliminated from the competition.

20

10

2.2.   Interview with the selection board in English (EN), French (FR) or German (DE), to enable it to assess:

| — | your professional experience, ability to adapt, negotiate, take decisions and more generally perform the duties of a head of unit, |
| --- | --- |

—

your professional experience, ability to adapt, negotiate, take decisions and more generally perform the duties of a head of unit,

| — | your general knowledge of the European Union and its institutions and policies.
  The test will be marked out of 100 (pass mark: 60). |
| --- | --- |

—

your general knowledge of the European Union and its institutions and policies.

The test will be marked out of 100 (pass mark: 60).

100

60

Important: The report produced by the assessment centre is not covered by the rules on secrecy governing the selection board's deliberations and will be given to you at the end of the oral test.

Important:

3.   Place where tests are held

As a rule, the tests will be held in Brussels.

4.   Reserve lists

For each competition, the selection board will draw up a reserve list, containing the names, in alphabetical order, of the candidates with the highest aggregate marks in the tests of the open competition and a pass mark in each (see Section I, Number of successful candidates) (3).

3

The reserve lists, together with their expiry date, will be published in the Official Journal of the European Union and on the EPSO website (4).

Official Journal of the European Union

4

IV.   HOW TO APPLY

Please consult the guide for applicants (http://europa.eu/epso/on-line-applications/guide_en.htm), which can be found on the EPSO website (http://europa.eu/epso). It contains detailed instructions to help you submit your application correctly.

Your application will be rejected if, by the closing date, you have not:

| — | registered online,

  AND |
| --- | --- |

—

registered online,

AND

AND

| — | sent the full paper application by registered post. |
| --- | --- |

—

sent the full paper application by registered post.

The closing date for registration is 3 March 2009. Online registration will not be possible after 12 noon (Brussels time) on that day.

The closing date for registration is 3 March 2009. Online registration will not be possible after 12 noon (Brussels time) on that day.

1.   Creating an EPSO profile/Online registration

Before registering, you should carefully check whether you meet all the eligibility criteria (see Sections I.B.1 and I.B.2).

Before registering, you should carefully check whether you meet all the eligibility criteria (see Sections I.B.1 and I.B.2).

If you decide to apply, you must register via the Internet by going to the EPSO website and following the instructions there concerning the various stages of the procedure.

It is your responsibility to complete your online registration in time. We strongly advise you not to wait until the last few days before applying, since heavy Internet traffic or a problem with the Internet connection could lead to the online registration being interrupted before you complete it, thereby obliging you to repeat the whole process. Once the deadline has passed, you will not be able to register.

It is your responsibility

On completion of your online registration, you will receive on screen a registration number, which you must note — this will be your reference number in all matters concerning your application. Once you receive this number, the registration process is finished — it is the confirmation that we have registered the data you entered.

If you do not receive a number, your application has not been registered!

If you do not receive a number, your application has not been registered!

Please note that you must have an e-mail address. This will be used to identify you. The information you must enter when registering includes your choice of languages and details of the qualifications required for admission to the competition (qualification, name of issuing establishment and date obtained).

Once you have registered online, you can follow the progress of the competition by going to the EPSO website and clicking on ‘Ongoing competitions’.

If you have a disability that prevents you from registering online, you may request — preferably by fax — a paper version of the form
   (5), which you should fill in, sign and return by registered mail, postmarked no later than the closing date for registration. All subsequent communication between EPSO and you will be by post.

If you have a disability that prevents you from registering online, you may request — preferably by fax

5

which you should fill in, sign and return by registered mail, postmarked no later than the closing date for registration. All subsequent communication between EPSO and you will be by post.

You must enclose with your application form a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the tests.

You must enclose with your application form a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the tests.

2.   Invitations to the tests

Details of when and where to attend the admission tests and oral tests will be available only on the EPSO website. You can access this information by entering the user name and password you specified when registering online. You are responsible for updating your EPSO profile to reflect any change in your postal and/or e-mail address.

only

You are also responsible for consulting your EPSO profile regularly to keep track of the progress of the competition and to check the information relevant to your application at every stage. If you find that you cannot do this, you must notify EPSO immediately by e-mail (see the last paragraph of Section I, part B).

The letter inviting you to the admission tests, available in your EPSO profile, will tell you how to make an appointment online with one of the approved test centres.

3.   Full application

In addition to registering online, you must print out and complete the full application form on the EPSO website and send it by registered post to EPSO by the closing date (3 March 2009).

Supporting documents to enclose

Your application must give details of your citizenship, studies, training, traineeships and any professional experience. You should also enclose the following documents:

| — | a detailed curriculum vitae, |
| --- | --- |

—

a detailed curriculum vitae,

| — | a copy of a document proving your citizenship (e.g. your passport, identity card or any other official document specifying your citizenship, which must have been obtained no later than the closing date for online registration), |
| --- | --- |

—

a copy of a document proving your citizenship (e.g. your passport, identity card or any other official document specifying your citizenship, which must have been obtained no later than the closing date for online registration),

| — | a copy of the diploma(s) attesting successful completion of your studies, |
| --- | --- |

—

a copy of the diploma(s) attesting successful completion of your studies,

| — | employers' references clearly indicating starting and finishing dates and exact nature of the duties carried out, |
| --- | --- |

—

employers' references clearly indicating starting and finishing dates and exact nature of the duties carried out,

| — | evidence of your language knowledge; if such evidence is not available, a description on a separate sheet of how you acquired this knowledge. |
| --- | --- |

—

evidence of your language knowledge; if such evidence is not available, a description on a separate sheet of how you acquired this knowledge.

You should also enclose a numbered index of these documents on a separate sheet.

A CURRICULUM VITAE DOES NOT CONSTITUTE A VALID SUPPORTING DOCUMENT.

To speed up the processing and examination of files, you are asked to provide a translation into English, French or German (which you may do yourself) of all supporting documents relating to your diplomas and professional experience. However, failure to provide such a translation will not constitute grounds for exclusion.

To speed up the processing and examination of files, you are asked to provide a translation into English, French or German (which you may do yourself) of all supporting documents relating to your diplomas and professional experience. However, failure to provide such a translation will not constitute grounds for exclusion.

You should only send photocopies (which do not need to be certified) of all these documents. Paper copies of web pages and/or references to websites do not constitute supporting documents for these purposes.

You should only send photocopies (which do not need to be certified) of all these documents. Paper copies of web pages and/or references to websites do not constitute supporting documents for these purposes.

When completing your application form, you may not refer to any previous application forms submitted or any other documents enclosed with such applications. None of the documents submitted with your application will be returned.

When completing your application form, you may not refer to any previous application forms submitted or any other documents enclosed with such applications. None of the documents submitted with your application will be returned.

Signing and sending the form

It is your responsibility to make sure that your application form — duly completed, SIGNED, and accompanied by all the supporting documents — is sent by registered post to the address below by the closing date (the postmark will serve as proof of the date of sending):

It is your responsibility to make sure that your application form — duly completed, SIGNED, and accompanied by all the supporting documents — is sent by registered post to the address below by the closing date (the postmark will serve as proof of the date of sending):

| European Parliament |
| --- |
| Competition unit — building Konrad Adenauer, office 3E008 |
| Open competition EPSO/AD/.../09 (indicate the number of the competition chosen) |
| 2929 Luxembourg |
| LUXEMBOURG |

European Parliament

European Parliament

Competition unit — building Konrad Adenauer, office 3E008

Competition unit — building Konrad Adenauer, office 3E008

Open competition EPSO/AD/.../09 (indicate the number of the competition chosen)

Open competition EPSO/AD/.../09

2929 Luxembourg

2929 Luxembourg

LUXEMBOURG

LUXEMBOURG

Scrutiny of applications

| (a) | The appointing authority will draw up a list of candidates who meet the requirements set out Section I.B.1 above and send it to the chair of the selection board together with their application files. |
| --- | --- |

(a)

The appointing authority will draw up a list of candidates who meet the requirements set out Section I.B.1 above and send it to the chair of the selection board together with their application files.

| (b) | After examining the files, the selection board will draw up a list of those who meet the requirements set out in Section I.B.2 and can therefore be admitted to the competition. |
| --- | --- |

(b)

After examining the files, the selection board will draw up a list of those who meet the requirements set out in Section I.B.2 and can therefore be admitted to the competition.

You will be disqualified if, by the closing date for registering online and sending in your full paper application (3 March 2009):

You will be disqualified if, by the closing date for registering online and sending in your full paper application (3 March 2009):

| — | you do not complete the online registration form, |
| --- | --- |

—

you do not complete the online registration form,

| — | you do not send in the full application form by post, |
| --- | --- |

—

you do not send in the full application form by post,

| — | you do not complete and/or sign the application form (original signature required), |
| --- | --- |

—

you do not complete and/or sign the application form (original signature required),

| — | you do not satisfy all the requirements for admission, |
| --- | --- |

—

you do not satisfy all the requirements for admission,

| — | you do not send all the supporting documents. |
| --- | --- |

—

you do not send all the supporting documents.

4.   Reserve lists

The names of the successful candidates (see Section III.4) will be entered on the reserve lists.

| 5. | If, at any stage in the procedure, it is established that the information on your online registration or official application form is false, you will be disqualified from the competition. |
| --- | --- |

5.

If, at any stage in the procedure, it is established that the information on your online registration or official application form is false, you will be disqualified from the competition.

| 6. | To simplify administration of the competition, please quote in all correspondence your full name as given in your application and the COMPETITION number, and the reference number you received when your online registration was accepted. |
| --- | --- |

6.

To simplify administration of the competition, please quote in all correspondence your full name as given in your application and the COMPETITION number, and the reference number you received when your online registration was accepted.

your full name as given in your application and the COMPETITION number, and the reference number you received when your online registration was accepted

V.   GENERAL INFORMATION

1.   Equal opportunities

The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

2.   Selection board

A selection board is appointed for each competition. Its members are designated by the institutions and their staff committees in equal numbers. The chair and members are then appointed by the appointing authority of the European Personnel Selection Office (EPSO). Their names will be published on the EPSO website after candidates have been notified whether they have been admitted to the competition.

EPSO is responsible for all communication with you until the competition is completed. You are strictly forbidden to make any contact with the members of the selection board, either directly or indirectly. The selection board will decide whether candidates infringing this rule are to be disqualified.

You are strictly forbidden to make any contact with the members of the selection board, either directly or indirectly. The selection board will decide whether candidates infringing this rule are to be disqualified.

3.   Approximate timetable

Depending on the total number of candidates, the competition will take approximately one year from the closing date for registration.

Full details will be available on the EPSO website.

4.   Requests from candidates for access to information concerning them

Candidates involved in selection procedures have the specific right of access to certain information concerning them directly and individually, as described below. EPSO may accordingly provide candidates who so request with supplementary information relating to their participation in the competition. Candidates must send such requests in writing to EPSO within a month of being notified of their results in the competition. EPSO will reply within a month of receiving the request. Requests will be dealt with taking account of the confidential nature of selection board proceedings under the Staff Regulations (Annex III, Article 6) and in compliance with the rules on the protection of individuals with regard to the processing of personal data. Examples of the type of information which may be supplied are given in the guide for applicants, Section III.3.

5.   Requests for review — Appeal procedures — Complaints to the European Ombudsman

See Annex.

6.   Recruitment

If you are placed on the reserve list, you will be eligible for appointment as a probationary official to a post of head of unit only. You will be expected to perform these duties for a minimum period, which can vary from one institution to another, before you can be assigned to other duties (by reassignment, internal transfer or transfer between the institutions). Recruitment will be as and when required by the European Parliament, in Brussels, Luxembourg or any other place of activity.

If you are on the reserve list and are offered a post, you will be asked to produce the originals of all the requisite documents, in particular your qualifications, so that copies can be authenticated.

Recruitment will depend on posts and funds becoming available.

Depending on the nature of the post, candidates on the reserve list may initially be offered a temporary contract; in this case, their names will remain on the reserve list.

Article 29(1)(b) of the Staff Regulations refers to the possibility for officials to request a transfer to another institution or agency at any time during their career. However, in the interests of the service, newly recruited officials are transferred only in exceptional and duly justified cases during their first three years of service. Any such transfer is subject to the agreement of both the institution or agency that originally recruited the official and the institution or agency to which the official requests to be transferred.

7.   Retirement

Under the provisions of the Staff Regulations, officials are retired:

| — | automatically at the age of 65 years, or |
| --- | --- |

—

automatically at the age of 65 years, or

| — | at their own request, at the age of 63 years or where they are between 55 and 63 years of age and satisfy the requirements for immediate payment of a pension, |
| --- | --- |

—

at their own request, at the age of 63 years or where they are between 55 and 63 years of age and satisfy the requirements for immediate payment of a pension,

| — | exceptionally, at their own request and where it is considered to be in the interest of the service, at the age of 67 at the latest. |
| --- | --- |

—

exceptionally, at their own request and where it is considered to be in the interest of the service, at the age of 67 at the latest.

8.   Grade

Heads of unit in the field of interpreting will be recruited from the reserve list to grade AD 9.

9.   Remuneration

Basic monthly salary as at 1 January 2009:

1 January 2009

grade AD 9, first step: EUR 6 866,80

AD 9

EUR 6 866,80

10.   Protection of personal data

As the body responsible for organising competitions, EPSO ensures that candidates' personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (6). This applies in particular to the confidentiality and security of such data.

6

---

(1)  The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

1

(2)  For practical reasons the registration form is available in English, French and German only.

2

(3)  Where several candidates with identical marks qualify for the last place, they will all be admitted to the next stage of the competition.

3

(4)  A successful candidate may explicitly ask for his/her name not to be published. Any such request must reach EPSO no later than two weeks after candidates are notified of the results.

4

(5)  EPSO — Candidate contact service — Avenue de Cortenbergh 80 — 00/48 — 1049 Brussels, Belgium. Fax +32 22957488.

5

(6)  OJ L 8, 12.1.2001, p. 1.

6

---

ANNEX

REQUESTS FOR REVIEW — APPEAL PROCEDURES — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

Since the Staff Regulations apply to both the admission test phase and the competition, please note that all the proceedings of the selection board are covered by the confidentiality requirement laid down in Annex III to the Staff Regulations. If, at any stage in either part of the selection process, you consider that your interests have been prejudiced by a particular decision, you can take the following action:

| — | Requests for review

  Within 20 days of the letter informing you of the decision being sent to you online, send a letter stating your case to the:






  European Parliament |
| --- | --- |
| Competition unit — KAD 03F001 |
| Open competition EPSO/AD/.../09 (indicate the number of the competition chosen) |
| 2929 Luxembourg |
| LUXEMBOURG |

—

Requests for review

Within 20 days of the letter informing you of the decision being sent to you online, send a letter stating your case to the:

European Parliament

Competition unit — KAD 03F001

Open competition EPSO/AD/.../09 (indicate the number of the competition chosen)

2929 Luxembourg

LUXEMBOURG

Your request will be forwarded to the chair of the selection board if it comes within the board's remit. You will be sent a reply as soon as possible.

| — | Appeal procedures







  — | You can submit an appeal to the:






  European Union Civil Service Tribunal |
| --- | --- | --- |
| Boulevard Konrad Adenauer |
| 2925 Luxembourg |
| LUXEMBOURG |

—

Appeal procedures

—

You can submit an appeal to the:

European Union Civil Service Tribunal

Boulevard Konrad Adenauer

2925 Luxembourg

LUXEMBOURG

under Article 236 of the EC Treaty and Article 91 of the Staff Regulations of Officials of the European Communities,

| — | or you can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities, at the following address:






  European Personnel Selection Office (EPSO) |
| --- | --- |
| C-80 |
| Open competition EPSO/AD/.../09 (indicate the number of the competition chosen) |
| 1049 Brussels |
| BELGIUM |

—

or you can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities, at the following address:

European Personnel Selection Office (EPSO)

C-80

Open competition EPSO/AD/.../09 (indicate the number of the competition chosen)

1049 Brussels

BELGIUM

The time limits for initiating these two types of procedure (see staff regulations as amended by Council Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) — http://www.europa.eu.int/eur-lex) start to run from the time you are notified of the act allegedly prejudicing your interests.

Please note that the appointing authority does not have the power to amend the decisions of a selection board. The Court has consistently held that the wide discretion enjoyed by selection boards is not subject to review by the Court unless the rules which govern the proceedings of selection boards have clearly been infringed.

| — | Complaints to the European Ombudsman

  Like all citizens of the European Union, you can make a complaint to the:






  European Ombudsman |
| --- | --- |
| 1 avenue du President Robert Schuman — BP 403 |
| 67001 Strasbourg Cedex |
| FRANCE |

—

Complaints to the European Ombudsman

Like all citizens of the European Union, you can make a complaint to the:

European Ombudsman

1 avenue du President Robert Schuman — BP 403

67001 Strasbourg Cedex

FRANCE

under Article 195(1) of the Treaty establishing the European Community and in accordance with the conditions laid down in Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman's duties (OJ L 113, 4.5.1994, p. 15).

Please note that complaints made to the Ombudsman have no suspensive effect on the period laid down in Article 90(2) and Article 91 of the Staff Regulations for lodging complaints or for submitting appeals to the Civil Service Tribunal under Article 236 of the Treaty establishing the European Community. Please note also that, under Article 2(4) of the general conditions governing the performance of the Ombudsman's duties referred to above, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to the institutions and bodies concerned.

---