# C_2009105EN.01000201.xml

| 7.5.2009 | EN | Official Journal of the European Union | C 105/2 |
| --- | --- | --- | --- |

7.5.2009

EN

Official Journal of the European Union

C 105/2

---

Report on the budgetary and financial management in 2008

Section II — Council

2009/C 105/02

1.   INTRODUCTION

INTRODUCTION

This report presents, in accordance with Article 122 of the Financial Regulation and Article 185 of the Implementing Rules, an overview of the budgetary and financial management of the budget of the Council in 2008.

Chapter 2 of this report presents a summary of the framework which was established for the financial year 2008. A global overview on the implementation of the budget appropriations available in 2008 is given in Chapter 3.

The implementation of the budget 2008 by budget line is presented in a table in Annex 1.

2.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2008

OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2008

2.1.   The main administrative objectives

The main administrative objectives

The main administrative objectives of the General Secretariat of the Council (GSC) for 2008 were:

| — | Further consolidation of the organisation of the GSC after the enlargement of the EU in 2004 and 2007. |
| --- | --- |

—

Further consolidation of the organisation of the GSC after the enlargement of the EU in 2004 and 2007.

| — | Continuation of the process of administrative modernisation. The General Secretariat has established an ambitious programme to reinforce the quality of its organisation. Various initiatives have or will have a budgetary impact (investment cost as well as economies resulting from increased efficiency). |
| --- | --- |

—

Continuation of the process of administrative modernisation. The General Secretariat has established an ambitious programme to reinforce the quality of its organisation. Various initiatives have or will have a budgetary impact (investment cost as well as economies resulting from increased efficiency).

| — | Conclusion of the convention with the Belgium State on the construction of Residence Palace. |
| --- | --- |

—

Conclusion of the convention with the Belgium State on the construction of Residence Palace.

2.2.   Establishment of the budget for the GSC in 2008

Establishment of the budget for the GSC in 2008

The budget of the Council in 2008 was based on the ambition not to increase the budget (appropriations) in real terms or the establishment plan. This approach implied that new initiatives, like for instance the creation of a crisis management capacity (Post Hampton Court), would have to be covered within the existing framework.

The budget for Council was established at an overall amount of EUR 594,7 million, which corresponds to an increase of EUR 1,2 million (0,2 %) compared to the budget for 2007. This increase breaks down as follows:

| — | a nominal increase of EUR 19,8 million (2,5 % (1)), |
| --- | --- |

—

a nominal increase of EUR 19,8 million (2,5 % (1)),

1

| — | a reduction in the budget in real terms of EUR 18,6 million (– 2,3 %) |
| --- | --- |

—

a reduction in the budget in real terms of EUR 18,6 million (– 2,3 %)

A summary of the budget by categories for 2008 is presented in table 1.

Table 1

Table 1

Budget 2008 of the Council in comparison to 2007 (by category)

Budget 2008 of the Council in comparison to 2007 (by category)

| (EUR) |
| --- |
| Category | Budget 2007 | Budget 2008 | Difference |
| | 1 | 2 | 3 = 2/1 |
| Establishment plan | 307 086 000 | 303 098 000 | –1,3 % |
| Other staff expenditure | 22 294 000 | 21 442 000 | –3,8 % |
| Buildings (Title II) | 51 302 212 | 38 856 000 | –24,3 % |
| Computer systems (Title II) | 29 369 000 | 33 021 268 | 12,4 % |
| Interpreting costs | 85 510 000 | 89 500 000 | 4,7 % |
| Delegations' travel expenses | 34 637 000 | 35 295 000 | 1,9 % |
| Official Journal | 8 786 000 | 8 314 000 | –5,4 % |
| Ttitle III | 40 392 000 | 36 707 000 | –9,1 % |
| Miscellaneous (Title II) | 11 302 000 | 10 982 000 | –2,8 % |
| Reserve | 2 850 000 | 17 500 000 | 514,0 % |
| Total | 593 528 212 | 594 715 268 | 0,2 % |

(EUR)

Category

Budget 2007

Budget 2008

Difference

1

2

3 = 2/1

Establishment plan

307 086 000

303 098 000

–1,3 %

Other staff expenditure

22 294 000

21 442 000

–3,8 %

Buildings (Title II)

51 302 212

38 856 000

–24,3 %

Computer systems (Title II)

29 369 000

33 021 268

12,4 %

Interpreting costs

85 510 000

89 500 000

4,7 %

Delegations' travel expenses

34 637 000

35 295 000

1,9 %

Official Journal

8 786 000

8 314 000

–5,4 %

Ttitle III

40 392 000

36 707 000

–9,1 %

Miscellaneous (Title II)

11 302 000

10 982 000

–2,8 %

Reserve

2 850 000

17 500 000

514,0 %

Total

Total

593 528 212

593 528 212

594 715 268

594 715 268

0,2 %

0,2 %

Table 2 shows the evolution of the budget of the Council over the past five years. It should be noted that the development of the budget from 2004 to 2006 was in line with the average development of heading 5 of the financial perspectives, where the Council's share remained at the level of 8,8 %.

As a consequence of prudent budget management, significant reductions in the Council's share were achieved in 2007 and 2008: the Council's share under heading 5 expenditure decreased from 8,8 % in 2004 to 8 % in 2008.

Table 2

Table 2

Council's budget and Heading 5 of the Financial Perspectives in 2004-08

Council's budget and Heading 5 of the Financial Perspectives in 2004-08

| | 2004 | 2005 | 2006 | 2007 | 2008 |
| --- | --- | --- | --- | --- | --- |
| EUR million | change | EUR million | change | EUR million | change | EUR million | change | EUR million | change |
| Heading 5 | 6 157 | | 6 360 | 3,3 % | 6 708 | 5,5 % | 7 115 | 6,1 % | 7 457 | 4,8 % |
| Council budget | 542 | | 563 | 3,9 % | 592 | 5,2 % | 594 | 0,3 % | 595 | 0,2 % |
| Council's share in H5 | 8,8 % | | 8,9 % | 1,1 % | 8,8 % | –1,1 % | 8,3 % | –5,7 % | 8,0 % | –3,6 % |

2004

2005

2006

2007

2008

EUR million

change

EUR million

change

EUR million

change

EUR million

change

EUR million

change

Heading 5

6 157

6 360

3,3 %

6 708

5,5 %

7 115

6,1 %

7 457

4,8 %

Council budget

542

563

3,9 %

592

5,2 %

594

0,3 %

595

0,2 %

Council's share in H5

8,8 %

8,9 %

1,1 %

8,8 %

–1,1 %

8,3 %

–5,7 %

8,0 %

–3,6 %

3.   GLOBAL OVERVIEW OF THE BUDGET IMPLEMENTATION 2008

GLOBAL OVERVIEW OF THE BUDGET IMPLEMENTATION 2008

3.1.   Achievement of administrative objectives 2008

Achievement of administrative objectives 2008

The following may be said on the achievement of the objectives established for budget year 2008:

—   Consolidation of the organisation after the enlargements of 2004 and 2007

Consolidation of the organisation after the enlargements of 2004 and 2007

An important indicator for the consolidation of the GSC organisation may be found in recruitment: 82 permanent officials from the new Member States (EU-12) were recruited in 2008. At the same time the number of temporary agents occupying a permanent post went down by 25.

The organisation of the GSC was also improved by centralising all language units in the LEX building in 2008. In addition to the physical integration of the language units, working methods in the translation domain have been rationalised and simplified.

—   Administrative modernisation

Administrative modernisation

As for administrative modernisation, the GSC introduced a new system for financial management on 1 January 2008. This modernisation has provided up-to-date and efficient means for the financial management of the GSC, as well as for its partners in the project (the Court of Justice and the Court of Auditors).

Another important step in administrative modernisation was the implementation of e-tendering, which improves the speed, transparency and equal treatment of tenderers.

The GSC also introduced a flexible working time system on 1 January 2008 to better combine the requirements of work and working hours with those of private life.

—   Building policy

Building policy

On 19 March 2008 the Council signed with the Belgian government a contract for the acquisition and renovation of the Residence Palace. The project is a direct result of the decision of the European Council of 25 and 26 March 2004 to accept the offer of the Belgian government to renovate the Residence Palace with a view to turning it into the seat of the European Council and the Council of Ministers.

The contract between the Council and the Belgian government enables the Council to make advance payments for the project, which will subsequently reduce the overall cost of the acquisition.

3.2.   Revenues

Revenues

Table 3 presents the global outcome of the Council's revenue operations in 2008. In 2008, established rights, i.e. issued recovery orders (either carried over from 2007 and/or created in 2008), amounted to EUR 108 203 109. 89 % of this amount (EUR 96 166 694) was recovered during the budget year 2008 while 11 % (EUR 12 036 415) will have to be recovered in 2009 or later.

Table 3

Table 3

Overview of revenue in 2008 (by Title)

Overview of revenue in 2008 (by Title)

| (EUR) |
| --- |
| Title | Established rights | Recovered revenues | To be recovered |
| 4 | Miscellaneous Community taxes, levies and dues |

(EUR)

Title

Established rights

Recovered revenues

To be recovered

4

Miscellaneous Community taxes, levies and dues

55 945 078

54 545 529

1 399 549

| 5 | Revenue accruing from the administrative operation, etc. |
| --- | --- |

5

Revenue accruing from the administrative operation, etc.

51 778 472

41 143 289

10 635 183

| 6 | Contributions and repayments under community agreements, etc. |
| --- | --- |

6

Contributions and repayments under community agreements, etc.

473 364

473 364

| 9 | Miscellaneous revenue |
| --- | --- |

9

Miscellaneous revenue

6 195

4 512

1 683

Total

Total

108 203 109

108 203 109

96 166 694

96 166 694

12 036 415

12 036 415

3.2.1.   Revenues accrued in 2008

Revenues accrued in 2008

The initial revenue estimate for the budget 2008 amounted to EUR 50 447 000 (Table 4). During the budget year an amount of EUR 102 921 762 was recorded as established rights of which EUR 91 722 497 was recovered leaving EUR 11 199 266 to be collected in 2009.

Table 4

Table 4

Revenue accrued during 2008 (by article)

Revenue accrued during 2008 (by article)

| (EUR) |
| --- |
| Article | Initial revenue estimate | Established rights | Recovered revenues | To be recovered |
| 400 | Poceeds from taxation on salaries, etc. |

(EUR)

Article

Initial revenue estimate

Established rights

Recovered revenues

To be recovered

400

Poceeds from taxation on salaries, etc.

24 546 000

22 036 440

22 036 180

260

| 404 | Poceeds from special levy on salaries |
| --- | --- |

404

Poceeds from special levy on salaries

1 731 000

2 805 093

2 805 086

7

| 410 | Staff contribution to the pension scheme |
| --- | --- |

410

Staff contribution to the pension scheme

24 170 000

23 387 507

23 374 468

13 039

| 411 | Transfer of purchase of pension rights by staff |
| --- | --- |

411

Transfer of purchase of pension rights by staff

6 338 857

5 198 500

1 140 357

| 511 | Poceeds from letting and subletting immovable property |
| --- | --- |

511

Poceeds from letting and subletting immovable property

344 593

323 237

21 356

| 520 | Revenue from investments, bank and other interests |
| --- | --- |

520

Revenue from investments, bank and other interests

766 100

766 100

| 550 | Revenue from the supply of services and work, etc. |
| --- | --- |

550

Revenue from the supply of services and work, etc.

173 216

82 500

90 716

| 551 | Revenue from third parties in respect of services or work, etc. |
| --- | --- |

551

Revenue from third parties in respect of services or work, etc.

12 616

12 616

| 570 | Revenue arising from the repayment of amounts, etc. |
| --- | --- |

570

Revenue arising from the repayment of amounts, etc.

31 591 844

24 825 753

6 766 091

| 571 | Revenue earmarked for a specific purpose, etc. |
| --- | --- |

571

Revenue earmarked for a specific purpose, etc.

31 994

31 994

| 573 | Other contributions and refunds in connection with administration. |
| --- | --- |

573

Other contributions and refunds in connection with administration.

14 955 626

11 832 796

3 122 830

| 631 | Contributions within the framework of the Schengen acquis |
| --- | --- |

631

Contributions within the framework of the Schengen acquis

acquis

473 364

473 364

| 900 | Miscellaneous revenue |
| --- | --- |

900

Miscellaneous revenue

4 512

4 512

Total

Total

50 447 000

50 447 000

102 921 762

102 921 762

91 722 497

91 722 497

11 199 266

11 199 266

The positive difference between the initial estimate and the established rights (EUR 52 474 762) originates mainly from:

| — | recovery of parts of the envelopes paid to Member States in previous years for the financing of delegates' travel expenses following their declaration for 2007 (approximately EUR 20 500 000). |
| --- | --- |

—

recovery of parts of the envelopes paid to Member States in previous years for the financing of delegates' travel expenses following their declaration for 2007 (approximately EUR 20 500 000).

| — | recovery of payments by Member States for supplementary on-request interpretation in certain languages (EUR 4 100 000) (Article 570). |
| --- | --- |

—

recovery of payments by Member States for supplementary on-request interpretation in certain languages (EUR 4 100 000) (Article 570).

| — | the presidencies' contributions to financing the normal and extraordinary summits in 2008 (EUR 6 900 000) (Article 573). |
| --- | --- |

—

the presidencies' contributions to financing the normal and extraordinary summits in 2008 (EUR 6 900 000) (Article 573).

| — | the participation of other institutions and the payments by Council officials for the Council crèche (EUR 2 000 000) in 2008 (Article 573). |
| --- | --- |

—

the participation of other institutions and the payments by Council officials for the Council crèche (EUR 2 000 000) in 2008 (Article 573).

| — | the transfer of pension rights of (150) officials (EUR 6 300 000). This amount had not been included in the initial revenue estimate (Article 411). |
| --- | --- |

—

the transfer of pension rights of (150) officials (EUR 6 300 000). This amount had not been included in the initial revenue estimate (Article 411).

3.2.2.   Revenues accrued before 2008

Revenues accrued before 2008

EUR 5 281 347 in respect of outstanding recovery orders (issued before 2008) was carried over for recovery in 2008. As shown in Table 5, EUR 4 444 197 (84 %) of this amount was recovered in 2008 and EUR 837 150 was carried over to 2009.

Table 5

Table 5

Revenue accrued during 2008 (by article)

Revenue accrued during 2008 (by article)

| (EUR) |
| --- |
| Article | Established rights prior 2008 | Recovered revenues | To be recovered |
| 411 | Transfer of purchase of pension rights by staff |

(EUR)

Article

Established rights prior 2008

Recovered revenues

To be recovered

411

Transfer of purchase of pension rights by staff

1 377 182

1 131 294

245 887

| 511 | Poceeds from letting and subletting immovable property |
| --- | --- |

511

Poceeds from letting and subletting immovable property

153 216

153 216

| 520 | Revenue from investments, bank and other interests |
| --- | --- |

520

Revenue from investments, bank and other interests

52 748

52 748

| 550 | Revenue from the supply of services and work, etc. |
| --- | --- |

550

Revenue from the supply of services and work, etc.

15 997

15 997

| 551 | Revenue from third parties in respect of services or work, etc. |
| --- | --- |

551

Revenue from third parties in respect of services or work, etc.

2 729

2 729

| 570 | Revenue arising from the repayment of amounts etc. |
| --- | --- |

570

Revenue arising from the repayment of amounts etc.

3 070 405

2 852 728

217 676

| 573 | Other contributions and refunds in connection with adrrinistration. |
| --- | --- |

573

Other contributions and refunds in connection with adrrinistration.

598 555

228 335

370 220

| 580 | Miscellaneous compensation |
| --- | --- |

580

Miscellaneous compensation

8 834

7 150

1 684

| 900 | Miscellaneous revenue |
| --- | --- |

900

Miscellaneous revenue

1 683

1 683

Total

Total

5 281 347

5 281 347

4 444 197

4 444 197

837 150

837 150

3.3.   Expenditure in 2008

Expenditure in 2008

The analysis of expenditure in 2008 is presented at an aggregation level of the 10 most significant expenditure categories.

3.3.1.   Overview of implementation of the budget in 2004-08

Overview of implementation of the budget in 2004-08

In the past five years there have been no significant changes in the budget implementation of the GSC (see Graph 1). The global implementation rate of the budget has been, except for 2006, around 98 %. During these years, approximately 79 % of the appropriations have been paid in the budget year while on average 19 % have been carried over to the next budget year.

As can be seen in Graph 1, the appropriations carried over break down into two major categories: functioning and buildings. The first is related to obligations duly contracted before the end of the budget year but for which delivery and/or invoices were not received before the end of the year.

The second refers to the GSC's acquisition of buildings such as LEX, the crèche and Residence Palace. In the last few years, the GSC has been able to use the savings made in its budget implementation to finance these acquisitions. This in turn has significantly reduced the overall cost of the building projects, especially in terms of interest payments.

Graph 1:   Global implementation of the Council budget 2004-2008

Graph 1

Global implementation of the Council budget 2004-2008

(EUR)

(EUR)

Image

3.3.2.   Implementation of the appropriations by category in 2008

Implementation of the appropriations by category in 2008

Table 6 compares, by category of expenditure, the initial budget (column 1) with the distribution of appropriations after transfers (column 2) as well as the consumption of the budget (column 3). The difference between the initial budget and committed appropriations corresponds to the budget surpluses or deficits covered by transfers carried out during the fiscal year of 2008.

The implementation rate of the budget 2008 for the institution's current expenditure is 85,7 %. The global implementation, which includes the planned advance payments for the Residence Palace building, is 97,5 %. An amount of EUR 15 million is cancelled (3).

3

Table 6

Table 6

Overview of the implementation of the budget 2008
   (4)

Overview of the implementation of the budget 2008

4

| Category | Budget 2008 | Appropriations available after transfers | Commitments | Global result 2008 | Outturn rate | Cancelled appropriations |
| --- | --- | --- | --- | --- | --- | --- |
| | 1 | 2 | 3 | 4 = 1 – 3 | 5 = 3/1 | 6 = 2 – 3 |
| Establishment plan | 303 098 000 | 288 621 000 | 283 897 820 | 19 200 180 | 93,7 % | 4 723 180 |
| Other staff expenditure | 21 442 000 | 21 159 000 | 20 441 341 | 1 000 659 | 95,3 % | 717 659 |
| Buildings (Title II) | 38 856 000 | 38 911 000 | 35 816 323 | 3 039 677 | 92,2 % | 3 094 677 |
| Computer systems (Title 11) | 33 021 268 | 32 367 268 | 30 625 212 | 2 396 056 | 92,7 % | 1 742 056 |
| Interpreting costs | 89 500 000 | 66 857 208 | 65 881 887 | 23 618 113 | 73,6 % | 975 321 |
| Delegations' travel expenses | 35 295 000 | 28 322 792 | 28 312 493 | 6 982 507 | 80,2 % | 10 299 |
| Official Journal | 8 314 000 | 7 614 000 | 7 614 000 | 700 000 | 91,6 % | — |
| Title III | 36 707 000 | 31 217 000 | 28 511 165 | 8 195 835 | 77,7 % | 2 705 835 |
| Miscellaneous (Title II) | 10 982 000 | 9 582 000 | 8 591 647 | 2 390 353 | 78,2 % | 990 353 |
| Reserve | 17 500 000 | | | 17 500 000 | 0,0 % | — |
| Total (excl. acquisition) | 594 715 268 | 524 651 268 | 509 691 888 | 85 023 380 | 85,7 % | 14 959 380 |
| Acquisition of immovable property | | 70 064 000 | 70 064 000 | –70 064 000 | | |
| Grand total | 594 715 268 | 594 715 268 | 579 755 888 | 14 959 380 | 97,5 % | 14 959 380 |

Category

Budget 2008

Appropriations available after transfers

Commitments

Global result 2008

Outturn rate

Cancelled appropriations

1

2

3

4 = 1 – 3

5 = 3/1

6 = 2 – 3

Establishment plan

303 098 000

288 621 000

283 897 820

19 200 180

93,7 %

4 723 180

Other staff expenditure

21 442 000

21 159 000

20 441 341

1 000 659

95,3 %

717 659

Buildings (Title II)

38 856 000

38 911 000

35 816 323

3 039 677

92,2 %

3 094 677

Computer systems (Title 11)

33 021 268

32 367 268

30 625 212

2 396 056

92,7 %

1 742 056

Interpreting costs

89 500 000

66 857 208

65 881 887

23 618 113

73,6 %

975 321

Delegations' travel expenses

35 295 000

28 322 792

28 312 493

6 982 507

80,2 %

10 299

Official Journal

8 314 000

7 614 000

7 614 000

700 000

91,6 %

—

Title III

36 707 000

31 217 000

28 511 165

8 195 835

77,7 %

2 705 835

Miscellaneous (Title II)

10 982 000

9 582 000

8 591 647

2 390 353

78,2 %

990 353

Reserve

17 500 000

17 500 000

0,0 %

—

Total (excl. acquisition)

Total (excl. acquisition)

594 715 268

594 715 268

524 651 268

524 651 268

509 691 888

509 691 888

85 023 380

85 023 380

85,7 %

85,7

14 959 380

14 959 380

Acquisition of immovable property

70 064 000

70 064 000

–70 064 000

Grand total

Grand total

594 715 268

594 715 268

594 715 268

594 715 268

579 755 888

579 755 888

14 959 380

14 959 380

97,5 %

97,5

14 959 380

14 959 380

The difference between the budget estimates and the implementation can be explained as follows:

| — | The difference between the initial budget for the establishment plan and implementation is due to the low occupation rate of the posts in the establishment plan (on average 90 % (5)). Globally, the use of appropriations was EUR 19,2 million lower than foreseen in the budget 2008. |
| --- | --- |

—

The difference between the initial budget for the establishment plan and implementation is due to the low occupation rate of the posts in the establishment plan (on average 90 % (5)). Globally, the use of appropriations was EUR 19,2 million lower than foreseen in the budget 2008.

5

| — | The saving of EUR 1 million within the category of other staff expenditure comes mainly from the underspending of appropriations related to other staff and termination of service. |
| --- | --- |

—

The saving of EUR 1 million within the category of other staff expenditure comes mainly from the underspending of appropriations related to other staff and termination of service.

| — | Regarding building related expenditure (without Residence Palace) it should be noted that it was not possible to conclude and renew all related contracts in time. Globally EUR 3 million was cancelled (including EUR 1,8 million for costs relating to buildings including postponement of corridor renovation in the Justus Lipsius building and EUR 0,6 million for other fitting-out and installation work). |
| --- | --- |

—

Regarding building related expenditure (without Residence Palace) it should be noted that it was not possible to conclude and renew all related contracts in time. Globally EUR 3 million was cancelled (including EUR 1,8 million for costs relating to buildings including postponement of corridor renovation in the Justus Lipsius building and EUR 0,6 million for other fitting-out and installation work).

| — | The budget for computer systems (title 2) was reduced by EUR 0,7 million mainly as a result of the reduced use of communication and data-transmission devices. In addition, at the end of the budget year EUR 1,7 million was cancelled mainly because of underspending on acquisition of hardware and software (EUR 0,9 million) and on maintenance of IT installations (EUR 0,6 million). |
| --- | --- |

—

The budget for computer systems (title 2) was reduced by EUR 0,7 million mainly as a result of the reduced use of communication and data-transmission devices. In addition, at the end of the budget year EUR 1,7 million was cancelled mainly because of underspending on acquisition of hardware and software (EUR 0,9 million) and on maintenance of IT installations (EUR 0,6 million).

| — | The underspending in interpretation expenditure comes from two sources:






  — | saving of EUR 4,8 million for general interpretation, (the initial budget was EUR 36,5 million including EUR 3,9 million for cancellations and contingencies) |
| --- | --- | --- |

—

The underspending in interpretation expenditure comes from two sources:

—

saving of EUR 4,8 million for general interpretation, (the initial budget was EUR 36,5 million including EUR 3,9 million for cancellations and contingencies)

| — | underspending in respect of ‘on-request’ envelopes by language totalled EUR 18,8 million (the initial budget was EUR 53 million (6). |
| --- | --- |

—

underspending in respect of ‘on-request’ envelopes by language totalled EUR 18,8 million (the initial budget was EUR 53 million (6).

6

| — | The amount available for delegations’ travel expenses after transfers amounted to EUR 47,7 million (initial budget EUR 35,3 million + transfers of EUR 12,4 million from on-request interpreting savings). Since the Member States had to reimburse unused amounts from previous year(s), only EUR 28,3 million was committed for the subsequent payments in the budget 2008. |
| --- | --- |

—

The amount available for delegations’ travel expenses after transfers amounted to EUR 47,7 million (initial budget EUR 35,3 million + transfers of EUR 12,4 million from on-request interpreting savings). Since the Member States had to reimburse unused amounts from previous year(s), only EUR 28,3 million was committed for the subsequent payments in the budget 2008.

| — | The implementation of the appropriations for the Official Journal was EUR 0,7 million lower than foreseen. |
| --- | --- |

—

The implementation of the appropriations for the Official Journal was EUR 0,7 million lower than foreseen.

| — | In Title III, the relatively low implementation rate is explained by the following factors:






  — | the delay in the implementation of the SESAME project (EUR 4,2 million) |
| --- | --- | --- |

—

In Title III, the relatively low implementation rate is explained by the following factors:

—

the delay in the implementation of the SESAME project (EUR 4,2 million)

| — | reduced need for outside services in IT (EUR 0,7 million) |
| --- | --- |

—

reduced need for outside services in IT (EUR 0,7 million)

| — | reduced need for mission and travel expenditure in the framework of CFSP/ESDP. |
| --- | --- |

—

reduced need for mission and travel expenditure in the framework of CFSP/ESDP.

| — | The global underspending of the budget (outturn rate 85,7 %) made it possible to make available for advance payments in respect of Residence Palace EUR 55 million in addition to the EUR 15 million foreseen in Chapter 100 (7). |
| --- | --- |

—

The global underspending of the budget (outturn rate 85,7 %) made it possible to make available for advance payments in respect of Residence Palace EUR 55 million in addition to the EUR 15 million foreseen in Chapter 100 (7).

7

Table 7 shows the decisions which modified the appropriations of the budget in 2008.

Table 7

Table 7

Budget modifications in 2008

Budget modifications in 2008

| Modification | Legal basis | Number |
| --- | --- | --- |
| Amending budgets | Article 29 F.R. | 0 |
| Transfer B | Item to item | 72 |
| Transfer C | Article 22 F.R. | 3 |
| Transfer D | Article 24 F.R. | 1 |
| Total | | 76 |

Modification

Legal basis

Number

Amending budgets

Article 29 F.R.

0

Transfer B

Item to item

72

Transfer C

Article 22 F.R.

3

Transfer D

Article 24 F.R.

1

Total

Total

76

76

Table 8 gives an overview on the budget lines which were significantly (8) modified in 2008.

8

Table 8

Table 8

Budget lines which were subject to significant transfers in 2008

Budget lines which were subject to significant transfers in 2008

| Item/Article | Heading | Initial Budget | Transfers | Final appropriations | Difference |
| --- | --- | --- | --- | --- | --- |
| 1100 | Basic salaries | 221 133 000,00 | 7 990 000,00 – | 213 143 000,00 | –3,6 % |
| 1101 | Entitlements under the Staff Regulations related to the post held | 4 115 000,00 | 654 000,00 | 4 769 000,00 | 15,9 % |
| 1102 | Entitlements under the Staff Regulations related to the personal circumstances of the staff member | 55 764 000,00 | 950 000,00 – | 54 814 000,00 | –1,7 % |
| 1105 | Overtime | 2 500 000,00 | 600 000,00 – | 1 900 000,00 | –24,0 % |
| 1106 | Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service | 5 009 000,00 | 900 000,00 – | 4 109 000,00 | –18,0 % |
| 1111 | Allowances for staff whose service is terminated | 3 600 000,00 | 838 000,00 – | 2 762 000,00 | –23,3 % |
| 1120 | Provisional appropriation (officials and temporary staff) | 4 451 000,00 | 4 451 000,00 – | | – 100,0 % |
| 1200 | Other staff | 3 483 000,00 | 321 000,00 – | 3 162 000,00 | –9,2 % |
| 1203 | Outside services | 1 005 000,00 | 325 000,00 | 1 330 000,00 | 32,3 % |
| 133 | Missions | 5 100 000,00 | 550 000,00 | 5 650 000,00 | 10,8 % |
| 2002 | Acquisition of immovable property | | 70 064 000,00 | 70 064 000,00 | |
| 2003 | Fitting-out of premises | 7 700 000,00 | 2 955 000,00 – | 4 745 000,00 | –38,4 % |
| 2004 | Work to make premises secure | 1 000 000,00 | 1 365 000,00 | 2 365 000,00 | 136,5 % |
| 2005 | Expenditure preliminary to the acquisition, construction and fitting-out of buildings | 690 000,00 | 310 000,00 – | 380 000,00 | –44,9 % |
| 2010 | Cleaning and maintenance | 14 122 000,00 | 1 125 000,00 | 15 247 000,00 | 8,0 % |
| 2011 | Water, gas, electricity and heating | 3 956 000,00 | 760 000,00 | 4 716 000,00 | 19,2 % |
| 2100 | Acquisition of equipment and software | 9 300 000,00 | 1 384 650,00 – | 7 915 350,00 | –14,9 % |
| 2101 | Outside assistance for the operation and development of computer systems | 14 240 000,00 | 987 015,00 | 15 227 015,00 | 6,9 % |
| 2102 | Servicing and maintenance of equipment and software | 4 277 268,00 | 1 038 095,00 | 5 315 363,00 | 24,3 % |
| 2103 | Telecommunications | 5 204 000,00 | 1 294 460,00 – | 3 909 540,00 | –24,9 % |
| 2120 | Purchase and replacement of technical equipment and installations | 1 950 000,00 | 1 615 000,00 – | 335 000,00 | –82,8 % |
| 2200 | Travel expenses of delegations | 35 295 000,00 | 6 972 208,00 – | 28 322 792,00 | –19,8 % |
| 2202 | Interpreting costs | 89 500 000,00 | 22 642 792,00 – | 66 857 208,00 | –25,3 % |
| 2211 | Official Journal | 8 314 000,00 | 700 000,00 – | 7 614 000,00 | –8,4 % |
| 2213 | Information and public events | 1 198 000,00 | 280 000,00 – | 918 000,00 | –23,4 % |
| 2236 | Legal expenses and costs, damages and compensation | 600 000,00 | 345 000,00 | 945 000,00 | 57,5 % |
| 3010 | Missions | 1 400 000,00 | 300 000,00 – | 1 100 000,00 | –21,4 % |
| 3200 | Acquisition of equipment and software | 7 996 000,00 | 4 698 000,00 – | 3 298 000,00 | –58,8 % |
| 3300 | Delegations’ travel expenses | 847 000,00 | 342 500,00 – | 504 500,00 | –40,4 % |
| 100 | Provisional appropriations | 15 000 000,00 | 15 000 000,00 – | | – 100,0 % |
| 101 | Contingency reserve | 2 500 000,00 | 2 500 000,00 – | | – 100,0 % |

Item/Article

Heading

Initial Budget

Transfers

Final appropriations

Difference

1100

Basic salaries

221 133 000,00

7 990 000,00 –

213 143 000,00

–3,6 %

1101

Entitlements under the Staff Regulations related to the post held

4 115 000,00

654 000,00

4 769 000,00

15,9 %

1102

Entitlements under the Staff Regulations related to the personal circumstances of the staff member

55 764 000,00

950 000,00 –

54 814 000,00

–1,7 %

1105

Overtime

2 500 000,00

600 000,00 –

1 900 000,00

–24,0 %

1106

Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service

5 009 000,00

900 000,00 –

4 109 000,00

–18,0 %

1111

Allowances for staff whose service is terminated

3 600 000,00

838 000,00 –

2 762 000,00

–23,3 %

1120

Provisional appropriation (officials and temporary staff)

4 451 000,00

4 451 000,00 –

– 100,0 %

1200

Other staff

3 483 000,00

321 000,00 –

3 162 000,00

–9,2 %

1203

Outside services

1 005 000,00

325 000,00

1 330 000,00

32,3 %

133

Missions

5 100 000,00

550 000,00

5 650 000,00

10,8 %

2002

Acquisition of immovable property

70 064 000,00

70 064 000,00

2003

Fitting-out of premises

7 700 000,00

2 955 000,00 –

4 745 000,00

–38,4 %

2004

Work to make premises secure

1 000 000,00

1 365 000,00

2 365 000,00

136,5 %

2005

Expenditure preliminary to the acquisition, construction and fitting-out of buildings

690 000,00

310 000,00 –

380 000,00

–44,9 %

2010

Cleaning and maintenance

14 122 000,00

1 125 000,00

15 247 000,00

8,0 %

2011

Water, gas, electricity and heating

3 956 000,00

760 000,00

4 716 000,00

19,2 %

2100

Acquisition of equipment and software

9 300 000,00

1 384 650,00 –

7 915 350,00

–14,9 %

2101

Outside assistance for the operation and development of computer systems

14 240 000,00

987 015,00

15 227 015,00

6,9 %

2102

Servicing and maintenance of equipment and software

4 277 268,00

1 038 095,00

5 315 363,00

24,3 %

2103

Telecommunications

5 204 000,00

1 294 460,00 –

3 909 540,00

–24,9 %

2120

Purchase and replacement of technical equipment and installations

1 950 000,00

1 615 000,00 –

335 000,00

–82,8 %

2200

Travel expenses of delegations

35 295 000,00

6 972 208,00 –

28 322 792,00

–19,8 %

2202

Interpreting costs

89 500 000,00

22 642 792,00 –

66 857 208,00

–25,3 %

2211

Official Journal

8 314 000,00

700 000,00 –

7 614 000,00

–8,4 %

2213

Information and public events

1 198 000,00

280 000,00 –

918 000,00

–23,4 %

2236

Legal expenses and costs, damages and compensation

600 000,00

345 000,00

945 000,00

57,5 %

3010

Missions

1 400 000,00

300 000,00 –

1 100 000,00

–21,4 %

3200

Acquisition of equipment and software

7 996 000,00

4 698 000,00 –

3 298 000,00

–58,8 %

3300

Delegations’ travel expenses

847 000,00

342 500,00 –

504 500,00

–40,4 %

100

Provisional appropriations

15 000 000,00

15 000 000,00 –

– 100,0 %

101

Contingency reserve

2 500 000,00

2 500 000,00 –

– 100,0 %

3.3.3.   Implementation of the carry-over appropriations from 2007

Implementation of the carry-over appropriations from 2007

As shown in Table 9, the global use of appropriations carried over from 2007 to 2008 corresponds to 91,8 %.

Table 9

Table 9

Overview of the implementation of appropriations carried over from 2007

Overview of the implementation of appropriations carried over from 2007

| Category | Appropriations carried over from 2007 | Payments 2008 | Outturn rate | Cancelled appropriations |
| --- | --- | --- | --- | --- |
| | 1 | 2 | 3 = 2/1 | 4 = 1 – 2 |
| Establishment plan | 621 141 | 543 607 | 87,5 % | 77 534 |
| Other staff expenditure | 2 917 003 | 2 509 367 | 86,0 % | 407 637 |
| Buildings (Title II) | 13 923 671 | 11 886 054 | 85,4 % | 2 037 617 |
| Computer systems (Title II) | 13 900 848 | 11 564 649 | 83,2 % | 2 336 199 |
| Interpreting costs | 8 944 284 | 8 944 284 | 100,0 % | — |
| Delegations' travel expenses | 42 395 | | 0,0 % | 42 395 |
| Official Journal | 5 771 410 | 2 523 390 | 43,7 % | 3 248 020 |
| Title III | 5 681 483 | 3 888 073 | 68,4 % | 1 793 410 |
| Miscellaneous (Title II) | 3 412 912 | 2 614 277 | 76,6 % | 798 635 |
| Reserve | — | — | | — |
| Total (excl. acquisition) | 55 215 148 | 44 473 701 | 80,5 % | 10 741 446 |
| Acquisition of immovable property | 75 123 830 | 75 123 830 | 100,0 % | — |
| Grand total | 130 338 978 | 119 597 531 | 91,8 % | 10 741 446 |

Category

Appropriations carried over from 2007

Payments 2008

Outturn rate

Cancelled appropriations

1

2

3 = 2/1

4 = 1 – 2

Establishment plan

621 141

543 607

87,5 %

77 534

Other staff expenditure

2 917 003

2 509 367

86,0 %

407 637

Buildings (Title II)

13 923 671

11 886 054

85,4 %

2 037 617

Computer systems (Title II)

13 900 848

11 564 649

83,2 %

2 336 199

Interpreting costs

8 944 284

8 944 284

100,0 %

—

Delegations' travel expenses

42 395

0,0 %

42 395

Official Journal

5 771 410

2 523 390

43,7 %

3 248 020

Title III

5 681 483

3 888 073

68,4 %

1 793 410

Miscellaneous (Title II)

3 412 912

2 614 277

76,6 %

798 635

Reserve

—

—

—

Total (excl. acquisition)

Total (excl. acquisition)

55 215 148

55 215 148

44 473 701

44 473 701

80,5 %

80,5

10 741 446

10 741 446

Acquisition of immovable property

75 123 830

75 123 830

100,0 %

—

Grand total

Grand total

130 338 978

130 338 978

119 597 531

119 597 531

91,8 %

91,8

10 741 446

10 741 446

The implementation rate of the current expenditure appropriations carried over from 2007 was 80,5 %, 5,5 percentage points less than the year before. The main reasons for the low implementation rate are:

| — | Partial or complete failure to deliver ordered goods/services during the year. The Official Journal can be mentioned as an example. |
| --- | --- |

—

Partial or complete failure to deliver ordered goods/services during the year. The Official Journal can be mentioned as an example.

| — | Non-reception of invoices for delivered works/services/goods. It should be noted that this inevitably constitutes a budgetary burden for future years. |
| --- | --- |

—

Non-reception of invoices for delivered works/services/goods. It should be noted that this inevitably constitutes a budgetary burden for future years.

3.3.4.   Appropriations carried over from 2008 to 2009

Appropriations carried over from 2008 to 2009

The appropriations carried over from 2008 to 2009 are presented in table 10. The amounts carried over (excluding Residence Palace) totalled EUR 46,6 million, which corresponds to 9 % of the amounts committed at the end of the year 2008 (in 2007: EUR 55,2 million ~ 10,9 %).

Table 10

Table 10

Appropriations carried over from 2008 to 2009

Appropriations carried over from 2008 to 2009

| Category | Budget 2008 | Appropriations available after | Commitments | Appropriations carried over to | Carry-over rate |
| --- | --- | --- | --- | --- | --- |
| | 1 | 2 | 3 | 4 | 5 = 4/3 |
| Establishment plan | 303 098 000 | 288 621 000 | 283 897 820 | 281 391 | 0,1 % |
| Other staff expenditure | 21 442 000 | 21 159 000 | 20 441 341 | 1 340 383 | 6,6 % |
| Buildings (Title II) | 38 856 000 | 38 911 000 | 35 816 323 | 11 532 944 | 32,2 % |
| Computer systems (Title II) | 33 021 268 | 32 367 268 | 30 625 212 | 12 145 935 | 39,7 % |
| Interpreting costs | 89 500 000 | 66 857 208 | 65 881 887 | 7 344 120 | 11,1 % |
| Delegations' travel expenses | 35 295 000 | 28 322 792 | 28 312 493 | 44 274 | 0,2 % |
| Official Journal | 8 314 000 | 7 614 000 | 7 614 000 | 2 952 576 | 38,8 % |
| Title III | 36 707 000 | 31 217 000 | 28 511 165 | 8 290 807 | 29,1 % |
| Miscellaneous (Title II) | 10 982 000 | 9 582 000 | 8 591 647 | 2 626 433 | 30,6 % |
| Reserve | 17 500 000 | | | — | |
| Total (excl. acquisition) | 594 715 268 | 524 651 268 | 509 691 888 | 46 558 864 | 9,1 % |
| Acquisition of immovable property | | 70 064 000 | 70 064 000 | 70 064 000 | |
| Grand total | 594 715 268 | 594 715 268 | 579 755 888 | 116 622 864 | 20,1 % |

Category

Budget 2008

Appropriations available after

Commitments

Appropriations carried over to

Carry-over rate

1

2

3

4

5 = 4/3

Establishment plan

303 098 000

288 621 000

283 897 820

281 391

0,1 %

Other staff expenditure

21 442 000

21 159 000

20 441 341

1 340 383

6,6 %

Buildings (Title II)

38 856 000

38 911 000

35 816 323

11 532 944

32,2 %

Computer systems (Title II)

33 021 268

32 367 268

30 625 212

12 145 935

39,7 %

Interpreting costs

89 500 000

66 857 208

65 881 887

7 344 120

11,1 %

Delegations' travel expenses

35 295 000

28 322 792

28 312 493

44 274

0,2 %

Official Journal

8 314 000

7 614 000

7 614 000

2 952 576

38,8 %

Title III

36 707 000

31 217 000

28 511 165

8 290 807

29,1 %

Miscellaneous (Title II)

10 982 000

9 582 000

8 591 647

2 626 433

30,6 %

Reserve

17 500 000

—

Total (excl. acquisition)

Total (excl. acquisition)

594 715 268

594 715 268

524 651 268

524 651 268

509 691 888

509 691 888

46 558 864

46 558 864

9,1 %

9,1 %

Acquisition of immovable property

70 064 000

70 064 000

70 064 000

Grand total

Grand total

594 715 268

594 715 268

594 715 268

594 715 268

579 755 888

579 755 888

116 622 864

116 622 864

20,1 %

20,1 %

3.3.5.   Implementation of accrued assigned revenue

Implementation of accrued assigned revenue

Tables 11a and 11b show the implementation of assigned revenue during the budget year 2008.

Table 11a gives an overview of implementation of assigned revenue which accrued before 2008. At the end of the budget year 2008, EUR 3,4 million was still available.

Table 11a

Table 11a

Overview of the implementation of carried-over assigned revenue accrued before 2008

Overview of the implementation of carried-over assigned revenue accrued before 2008

| Category | Assigned revenues before 2008 | Commitments | Available assigned revenues |
| --- | --- | --- | --- |
| | 1 | 2 | 3 = 1 – 2 |
| Establishment plan | 1 485 022 | 1 485 022 | — |
| Other staff expenditure | 342 087 | 258 305 | 83 782 |
| Buildings (Title II) | 3 515 033 | 2 794 545 | 720 488 |
| Computer systems (Title II) | 2 541 813 | 2 344 269 | 197 544 |
| Interpreting costs | 5 940 555 | 5 940 555 | — |
| Delegations' travel expenses | 14 664 027 | 14 664 027 | — |
| Official Journal | 547 062 | | 547 062 |
| Title III | 647 136 | 581 583 | 65 552 |
| Miscellaneous (Title II) | 2 956 618 | 1 169 422 | 1 787 197 |
| Reserve | — | — | — |
| Total | 32 639 353 | 29 237 727 | 3 401 625 |

Category

Assigned revenues before 2008

Commitments

Available assigned revenues

1

2

3 = 1 – 2

Establishment plan

1 485 022

1 485 022

—

Other staff expenditure

342 087

258 305

83 782

Buildings (Title II)

3 515 033

2 794 545

720 488

Computer systems (Title II)

2 541 813

2 344 269

197 544

Interpreting costs

5 940 555

5 940 555

—

Delegations' travel expenses

14 664 027

14 664 027

—

Official Journal

547 062

547 062

Title III

647 136

581 583

65 552

Miscellaneous (Title II)

2 956 618

1 169 422

1 787 197

Reserve

—

—

—

Total

Total

32 639 353

32 639 353

29 237 727

29 237 727

3 401 625

3 401 625

It should be noted that the EUR 1,8 million under Miscellaneous title II relates to the unused funds made available by the various Presidencies in 2005-07. This amount will either be used to cover a limited number of outstanding financial obligations or reimbursed to the Presidencies concerned after the final closure of the events.

Miscellaneous title II

Table 11b shows the implementation of appropriations of the assigned revenue accrued in 2008.

Table 11b

Table 11b

Overview of the implementation of the assigned revenue accrued in 2008

Overview of the implementation of the assigned revenue accrued in 2008

| Category | Assigned revenues 2008 | Commitments | Available assigned revenues |
| --- | --- | --- | --- |
| | 1 | 2 | 3 = 1 – 2 |
| Establishment plan | 924 394 | | 924 394 |
| Other staff expenditure | 2 773 706 | 958 327 | 1 815 379 |
| Buildings (Title II) | 1 710 458 | 1 273 329 | 437 129 |
| Computer systems (Title II) | 1 362 985 | 580 933 | 782 051 |
| Interpreting costs | 4 892 897 | | 4 892 897 |
| Delegations' travel expenses | 21 781 230 | 3 538 711 | 18 242 519 |
| Official Journal | 506 956 | | 506 956 |
| Title III | 824 217 | 231 319 | 592 897 |
| Miscellaneous (Title II) | 6 020 962 | 3 062 482 | 2 958 480 |
| Reserve | — | — | — |
| Total | 40 797 805 | 9 645 101 | 31 152 703 |

Category

Assigned revenues 2008

Commitments

Available assigned revenues

1

2

3 = 1 – 2

Establishment plan

924 394

924 394

Other staff expenditure

2 773 706

958 327

1 815 379

Buildings (Title II)

1 710 458

1 273 329

437 129

Computer systems (Title II)

1 362 985

580 933

782 051

Interpreting costs

4 892 897

4 892 897

Delegations' travel expenses

21 781 230

3 538 711

18 242 519

Official Journal

506 956

506 956

Title III

824 217

231 319

592 897

Miscellaneous (Title II)

6 020 962

3 062 482

2 958 480

Reserve

—

—

—

Total

Total

40 797 805

40 797 805

9 645 101

9 645 101

31 152 703

31 152 703

Assigned revenue received in 2008 amounted to EUR 40,8 million. EUR 9,6 million of this amount was used in 2008, leading to a carry-over of EUR 31,2 million.

3.3.6.   Council activities

Council activities

Tables 12 and 13 give an overview of the core activities of the Council from 2003 to 2008.

Table 12

Table 12

Development of activities 2003-08: meetings

Development of activities 2003-08: meetings

| | 2003 | 2004 | 2005 | 2006 | 2007 | 2008 |
| --- | --- | --- | --- | --- | --- | --- |
| Summits | 6 | 5 | 3 | 3 | 3 | 5 |
| Councils | 77 | 76 | 80 | 76 | 68 | 81 |
| Coreper | 134 | 128 | 123 | 120 | 106 | 144 |
| Working groups | 4 333 | 3 971 | 3 918 | 4 037 | 4 183 | 4 480 |
| Total | 4 550 | 4 180 | 4 124 | 4 236 | 4 360 | 4 710 |

2003

2004

2005

2006

2007

2008

Summits

6

5

3

3

3

5

Councils

77

76

80

76

68

81

Coreper

134

128

123

120

106

144

Working groups

4 333

3 971

3 918

4 037

4 183

4 480

Total

Total

4 550

4 550

4 180

4 180

4 124

4 124

4 236

4 236

4 360

4 360

4 710

4 710

Table 13

Table 13

Development of activities 2003-08: legal acts published in the OJ

Development of activities 2003-08: legal acts published in the OJ

| | 2003 | 2004 | 2005 | 2006 | 2007 | 2008 |
| --- | --- | --- | --- | --- | --- | --- |
| Legal acts published in OJ | 1 045 | 1 118 | 1 056 | 1 317 | 1 000 | 1 274 |

2003

2004

2005

2006

2007

2008

Legal acts published in OJ

1 045

1 118

1 056

1 317

1 000

1 274

---

(1)  Inflation 2007-08: 1,9 %, wage increase 2007-08: 3,0 %, increase of envelopes for interpretation 4,7 %.

1

(2)  In 2008, an amount of EUR 15 million was foreseen for the advance payments in respect of Residence Palace under category ‘Reserve’.

2

(3)  Implementation rate of the budget 2007 was 98,3 % (without planned advances for Residence Palace: 86,1 %); cancelled appropriations totalling to EUR 10 million.

3

(4)  An amount of EUR 15 million was foreseen for the advance payments in respect of Residence Palace under category ‘Reserve’.

4

(5)  In 2007, the average occupation rate was 86 %. A flat-rate reduction of 7 % was applied to the related appropriations in both years.

5

(6)  In conformity with the decision 111/07, the GSC transfers 66 % of the unused amounts to the delegates’ travel envelopes for use during the same budget year. In 2008, this totalled EUR 12,4 million.

6

(7)  Since at the time of the adoption of the budget for 2008 the contract for Residence Palace had not yet been signed, a provision of EUR 15 million for advance payments in respect of the Residence Palace building was foreseen in Chapter 100 (provisional appropriations).

7

(8)  Amount > EUR 250 000.

8

---

ANNEX I

COUNCIL — USE OF THE APPROPRIATIONS OF THE YEAR 2008

| Budget line | Initial Appropriations | Transfers/ Amendments | Final Appropriations | Commitments | Payments | Carry Over by Right to | Carry Over by Decision to | Cancelled Appropriations |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| 2008 | 2008 | 2008 | 2008 | 2008 | 2009 | 2009 | |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 = 3 – 5 – 6 – 7 |
| 1100 | Basic salaries | 221 133 000,00 | 7 990 000,00 | 213 143 000,00 | 210 170 031,02 | 210 170 031,02 | | | 2 972 968,98 |
| 1101 | Entitlements under the Staff Regulations related to the post held | 4 115 000,00 | 654 000,00 | 4 769 000,00 | 4 633 782,34 | 4 633 782,34 | | | 135 217,66 |
| 1102 | Entitlements under the Staff Regulations related to the personal circumstances of the staff member | 55 764 000,00 | 950 000,00 | 54 814 000,00 | 53 937 142,09 | 53 937 142,09 | | | 876 857,91 |
| 1103 | Social security cover | 9 512 000,00 | 110 000,00 | 9 402 000,00 | 9 165 863,09 | 9 165 863,09 | | | 236 136,91 |
| 1104 | Salary weightings | 614 000,00 | 130 000,00 | 484 000,00 | 424 063,07 | 424 063,07 | | | 59 936,93 |
| 1105 | Overtime | 2 500 000,00 | 600 000,00 | 1 900 000,00 | 1 628 976,60 | 1 628 976,60 | | | 271 023,40 |
| 1106 | Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service | 5 009 000,00 | 900 000,00 | 4 109 000,00 | 3 937 961,90 | 3 656 570,48 | 281 391,42 | | 171 038,10 |
| 110 | Remuneration and other entitlements | 298 647 000,00 | 10 026 000,00 | 288 621 000,00 | 283 897 820,11 | 283 616 428,69 | 281 391,42 | | 4 723 179,89 |
| 1110 | Allowances in the event of retirement in the interest of the service | 341 000,00 | 170 000,00 | 511 000,00 | 471 430,07 | 471 430,07 | | | 39 569,93 |
| 1111 | Allowances for staff whose service is terminated | 3 600 000,00 | 838 000,00 | 2 762 000,00 | 2 617 865,12 | 2 617 865,12 | | | 144 134,88 |
| 1112 | Entitlements of the former Secretaries-General | 229 000,00 | 5 000,00 | 234 000,00 | 231 724,04 | 231 724,04 | | | 2 275,96 |
| 111 | Termination of service | 4 170 000,00 | 663 000,00 | 3 507 000,00 | 3 321 019,23 | 3 321 019,23 | | | 185 980,77 |
| 1120 | Provisional appropriation (officials and temporary staff) | 4 451 000,00 | 4 451 000,00 | | | | | | |
| 1121 | Provisional appropriation (retired staff and staff retired under special arrangements) | 63 000,00 | 59 000,00 | 4 000,00 | | | | | 4 000,00 |
| 112 | Provisional appropriation | 4 514 000,00 | 4 510 000,00 | 4 000,00 | | | | | 4 000,00 |
| Total Chapter 11 — Officials and temporary staff | 307 331 000,00 | 15 199 000,00 | 292 132 000,00 | 287 218 839,34 | 286 937 447,92 | 281 391,42 | | 4 913 160,66 |
| 1200 | Other staff | 3 483 000,00 | 321 000,00 | 3 162 000,00 | 2 973 535,28 | 2 968 535,28 | 5 000,00 | | 188 464,72 |
| 1201 | National experts on secondment | 1 563 000,00 | 170 000,00 | 1 393 000,00 | 1 311 447,54 | 1 295 145,70 | 16 301,84 | | 81 552,46 |
| 1202 | Traineeships | 476 000,00 | | 476 000,00 | 452 618,10 | 414 938,35 | 37 679,75 | | 23 381,90 |
| 1203 | Outside services | 1 005 000,00 | 325 000,00 | 1 330 000,00 | 1 281 327,59 | 847 513,35 | 433 814,24 | | 48 672,41 |
| 120 | Other staff and outside services | 6 527 000,00 | 166 000,00 | 6 361 000,00 | 6 018 928,51 | 5 526 132,68 | 492 795,83 | | 342 071,49 |
| 122 | Provisional appropriation | 35 000,00 | 35 000,00 | | | | | | |
| Total Chapter 12 — Other staff and outside services | 6 562 000,00 | 201 000,00 | 6 361 000,00 | 6 018 928,51 | 5 526 132,68 | 492 795,83 | | 342 071,49 |
| 1300 | Miscellaneous expenditure on recruitments | 210 000,00 | | 210 000,00 | 134 566,76 | 121 670,78 | 12 895,98 | | 75 433,24 |
| 1301 | Further training | 1 526 000,00 | 93 000,00 | 1 619 000,00 | 1 569 419,20 | 932 896,43 | 636 522,77 | | 49 580,80 |
| 130 | Expenditure relating to staff management | 1 736 000,00 | 93 000,00 | 1 829 000,00 | 1 703 985,96 | 1 054 567,21 | 649 418,75 | | 125 014,04 |
| 1310 | Special assistance grants | 25 000,00 | 9 000,00 | 34 000,00 | 31 426,38 | 29 109,66 | 2 316,72 | | 2 573,62 |
| 1311 | Social contacts between members of staff | 120 000,00 | 38 000,00 | 158 000,00 | 156 950,00 | 156 665,00 | 285,00 | | 1 050,00 |
| 1312 | Supplementary aid for the disables | 112 000,00 | | 112 000,00 | 112 000,00 | 88 318,72 | 23 681,28 | | |
| 1313 | Other welfare expenditure | 46 000,00 | | 46 000,00 | 45 305,65 | 45 305,65 | | | 694,35 |
| 131 | Measures to assist the institution's staff | 303 000,00 | 47 000,00 | 350 000,00 | 345 682,03 | 319 399,03 | 26 283,00 | | 4 317,97 |
| 1320 | Medical service | 362 000,00 | 50 000,00 | 312 000,00 | 311 995,00 | 280 965,48 | 31 029,52 | | 5,00 |
| 1321 | Restaurants and canteens | 1 000 000,00 | | 1 000 000,00 | 977 485,44 | 969 918,03 | 7 567,41 | | 22 514,56 |
| 1322 | Crèches and other childcare facilities | 2 146 000,00 | | 2 146 000,00 | 2 146 000,00 | 2 146 000,00 | | | |
| 132 | Activities relating to all persons working with the institution | 3 508 000,00 | 50 000,00 | 3 458 000,00 | 3 435 480,44 | 3 396 883,51 | 38 596,93 | | 22 519,56 |
| 133 | Missions | 5 100 000,00 | 550 000,00 | 5 650 000,00 | 5 616 245,04 | 5 482 956,54 | 133 288,50 | | 33 754,96 |
| Total Chapter 13 — Other expenditure relating to persons working with the institution | 10 647 000,00 | 640 000,00 | 11 287 000,00 | 11 101 393,47 | 10 253 806,29 | 847 587,18 | | 185 606,53 |
| TOTAL TITLE 1 — Persons working with the institution | 324 540 000,00 | 14 760 000,00 | 309 780 000,00 | 304 339 161,32 | 302 717 386,89 | 1 621 774,43 | | 5 440 838,68 |
| 2000 | Rent | 4 006 000,00 | | 4 006 000,00 | 3 970 324,84 | 3 891 119,99 | 79 204,85 | | 35 675,16 |
| 2002 | Acquisition of immovable property | | 70 064 000,00 | 70 064 000,00 | 70 064 000,00 | | 70 064 000,00 | | |
| 2003 | Fitting-out of premises | 7 700 000,00 | 2 955 000,00 | 4 745 000,00 | 4 113 312,73 | 1 410 801,57 | 2 702 511,16 | | 631 687,27 |
| 2004 | Work to make premises secure | 1 000 000,00 | 1 365 000,00 | 2 365 000,00 | 2 238 658,62 | 117 945,77 | 2 120 712,85 | | 126 341,38 |
| 2005 | Expenditure preliminary to the acquisition, construction and fitting-out of buildings | 690 000,00 | 310 000,00 | 380 000,00 | 230 127,42 | 9 344,95 | 220 782,47 | | 149 872,58 |
| 200 | Buildings | 13 396 000,00 | 68 164 000,00 | 81 560 000,00 | 80 616 423,61 | 5 429 212,28 | 75 187 211,33 | | 943 576,39 |
| 2010 | Cleaning and maintenance | 14 122 000,00 | 1 125 000,00 | 15 247 000,00 | 13 416 215,54 | 8 850 315,48 | 4 565 900,06 | | 1 830 784,46 |
| 2011 | Water, gas, electricity and heating | 3 956 000,00 | 760 000,00 | 4 716 000,00 | 4 545 772,54 | 3 697 364,80 | 848 407,74 | | 170 227,46 |
| 2012 | Buildings security and surveillance | 6 637 000,00 | 90 000,00 | 6 727 000,00 | 6 640 021,95 | 5 827 682,49 | 812 339,46 | | 86 978,05 |
| 2013 | Insurance | 310 000,00 | 110 000,00 | 200 000,00 | 185 657,73 | 185 597,34 | 60,39 | | 14 342,27 |
| 2014 | Other expenditure relating to buildings | 435 000,00 | 90 000,00 | 525 000,00 | 476 231,20 | 293 206,30 | 183 024,90 | | 48 768,80 |
| 201 | Costs relating to buildings | 25 460 000,00 | 1 955 000,00 | 27 415 000,00 | 25 263 898,96 | 18 854 166,41 | 6 409 732,55 | | 2 151 101,04 |
| Total Chapter 20 — Buildings and associated costs | 38 856 000,00 | 70 119 000,00 | 108 975 000,00 | 105 880 322,57 | 24 283 378,69 | 81 596 943,88 | | 3 094 677,43 |
| 2100 | Acquisition of equipment and software | 9 300 000,00 | 1 384 650,00 | 7 915 350,00 | 6 973 686,68 | 3 331 456,04 | 3 642 230,64 | | 941 663,32 |
| 2101 | Outside assistance for the operation and development of computer systems | 14 240 000,00 | 987 015,00 | 15 227 015,00 | 15 084 452,27 | 9 530 749,53 | 5 553 702,74 | | 142 562,73 |
| 2102 | Servicing and maintenance of equipment and software | 4 277 268,00 | 1 038 095,00 | 5 315 363,00 | 4 709 062,40 | 3 760 631,71 | 948 430,69 | | 606 300,60 |
| 2103 | Telecommunications | 5 204 000,00 | 1 294 460,00 | 3 909 540,00 | 3 858 010,72 | 1 856 439,62 | 2 001 571,10 | | 51 529,28 |
| 210 | Computer systems and telecommunications | 33 021 268,00 | 654 000,00 | 32 367 268,00 | 30 625 212,07 | 18 479 276,90 | 12 145 935,17 | | 1 742 055,93 |
| 2111 | Purchase and replacement of furniture | 990 000,00 | 128 000,00 | 1 118 000,00 | 1 067 395,56 | 611 851,46 | 455 544,10 | | 50 604,44 |
| 2112 | Rental, servicing, maintenance and repair of furniture | 20 000,00 | | 20 000,00 | 15 740,07 | 14 231,81 | 1 508,26 | | 4 259,93 |
| 211 | Furniture | 1 010 000,00 | 128 000,00 | 1 138 000,00 | 1 083 135,63 | 626 083,27 | 457 052,36 | | 54 864,37 |
| 2120 | Purchase and replacement of technical equipment and installation | 1 950 000,00 | 1 615 000,00 | 335 000,00 | 187 235,65 | 104 627,10 | 82 608,55 | | 147 764,35 |
| 2121 | Outside assistance for the operation and development of technical equipment and installations | 30 000,00 | 5 000,00 | 35 000,00 | 34 892,98 | 32 457,98 | 2 435,00 | | 107,02 |
| 2122 | Rental, servicing, maintenance and repair of technical equipment and installations | 421 000,00 | 150 000,00 | 271 000,00 | 200 372,13 | 149 684,94 | 50 687,19 | | 70 627,87 |
| 212 | Technical equipment and installations | 2 401 000,00 | 1 760 000,00 | 641 000,00 | 422 500,76 | 286 770,02 | 135 730,74 | | 218 499,24 |
| 2131 | Purchase and replacement of the vehicle fleet | 70 000,00 | 50 000,00 | 20 000,00 | | | | | 20 000,00 |
| 2132 | Rental, maintenance and repair of the vehicle fleet | 181 000,00 | 50 000,00 | 231 000,00 | 230 490,48 | 196 179,67 | 34 310,81 | | 509,52 |
| 213 | Transport | 251 000,00 | | 251 000,00 | 230 490,48 | 196 179,67 | 34 310,81 | | 20 509,52 |
| Total Chapter 21 — Computer system, equipment and furniture | 36 683 268,00 | 2 286 000,00 | 34 397 268,00 | 32 361 338,94 | 19 588 309,86 | 12 773 029,08 | | 2 035 929,06 |
| 2200 | Travel expenses of delegations | 35 295 000,00 | 6 972 208,00 | 28 322 792,00 | 28 312 493,00 | 28 268 219,18 | 44 273,82 | | 10 299,00 |
| 2201 | Miscellaneous travel expenses | 168 000,00 | 85 000,00 | 253 000,00 | 232 212,80 | 132 180,73 | 100 032,07 | | 20 787,20 |
| 2202 | Interpreting costs | 89 500 000,00 | 22 642 792,00 | 66 857 208,00 | 65 881 887,00 | 58 537 766,80 | 7 344 120,20 | | 975 321,00 |
| 2203 | Entertainment and representation expenses | 990 000,00 | 30 000,00 | 1 020 000,00 | 1 000 349,58 | 919 944,04 | 80 405,54 | | 19 650,42 |
| 2204 | Miscellaneous expenditure on internal expenses | 561 000,00 | | 561 000,00 | 527 868,00 | 312 099,50 | 215 768,50 | | 33 132,00 |
| 2205 | Organisation of conferences, congresses and meetings | 50 000,00 | | 50 000,00 | 46 364,00 | 1 364,00 | 45 000,00 | | 3 636,00 |
| 220 | Meetings and conferences | 126 564 000,00 | 29 500 000,00 | 97 064 000,00 | 96 001 174,38 | 88 171 574,25 | 7 829 600,13 | | 1 062 825,62 |
| 2210 | Documentation and library expenditure | 783 000,00 | 100 000,00 | 883 000,00 | 810 730,72 | 637 434,75 | 173 295,97 | | 72 269,28 |
| 2211 | Official Journal | 8 314 000,00 | 700 000,00 | 7 614 000,00 | 7 614 000,00 | 4 661 423,88 | 2 952 576,12 | | |
| 2212 | General publications | 550 000,00 | 70 000,00 | 480 000,00 | 477 890,49 | 163 972,54 | 313 917,95 | | 2 109,51 |
| 2213 | Information and public events | 1 198 000,00 | 280 000,00 | 918 000,00 | 760 180,52 | 456 307,01 | 303 873,51 | | 157 819,48 |
| 221 | Information | 10 845 000,00 | 950 000,00 | 9 895 000,00 | 9 662 801,73 | 5 919 138,18 | 3 743 663,55 | | 232 198,27 |
| 2221 | New York | 385 000,00 | | 385 000,00 | 301 891,73 | 266 777,36 | 35 114,37 | | 83 108,27 |
| 2222 | Geneva | 115 000,00 | | 115 000,00 | 95 691,37 | 84 240,09 | 11 451,28 | | 19 308,63 |
| 222 | Liaison offices | 500 000,00 | | 500 000,00 | 397 583,10 | 351 017,45 | 46 565,65 | | 102 416,90 |
| 2230 | Office supplies | 1 270 000,00 | | 1 270 000,00 | 1 061 878,16 | 795 071,98 | 266 806,18 | | 208 121,84 |
| 2231 | Postal charges | 150 000,00 | 20 000,00 | 130 000,00 | 128 814,88 | 97 343,69 | 31 471,19 | | 1 185,12 |
| 2232 | Expenditure on studies, surveys and consultation | 40 000,00 | | 40 000,00 | 31 688,53 | 31 688,53 | | | 8 311,47 |
| 2234 | Removals | 55 000,00 | 20 000,00 | 75 000,00 | 65 313,19 | 41 503,19 | 23 810,00 | | 9 686,81 |
| 2235 | Financial charges | 80 000,00 | | 80 000,00 | 60 000,00 | 47 237,94 | 12 762,06 | | 20 000,00 |
| 2236 | Legal expenses and costs, damages and compensation | 600 000,00 | 345 000,00 | 945 000,00 | 943 220,47 | 606 011,98 | 337 208,49 | | 1 779,53 |
| 2237 | Other operating expenditure | 325 000,00 | 22 000,00 | 347 000,00 | 311 425,37 | 263 003,52 | 48 421,85 | | 35 574,63 |
| 223 | Miscellaneous expenses | 2 520 000,00 | 367 000,00 | 2 887 000,00 | 2 602 340,60 | 1 881 860,83 | 720 479,77 | | 284 659,40 |
| Total Chapter 22 — Operating expenditure | 140 429 000,00 | 30 083 000,00 | 110 346 000,00 | 108 663 899,81 | 96 323 590,71 | 12 340 309,10 | | 1 682 100,19 |
| TOTAL TITLE 2 — Buildings, equipment and operating expenditure | 215 968 268,00 | 37 750 000,00 | 253 718 268,00 | 246 905 561,32 | 140 195 279,26 | 106 710 282,06 | | 6 812 706,68 |
| 3000 | Allowances for seconded national military experts | 6 679 000,00 | 16 000,00 | 6 695 000,00 | 6 606 271,56 | 6 530 346,38 | 75 925,18 | | 88 728,44 |
| 3001 | Allowances of the national experts seconded in connection with the ESDP/CFSP | 2 518 000,00 | 200 000,00 | 2 318 000,00 | 2 003 585,78 | 1 967 197,11 | 36 388,67 | | 314 414,22 |
| 3002 | Special advisers in the field of the ESDP/CFSP | | 184 000 | 184 000,00 | 162 045,02 | 148 392,82 | 13 652,20 | | 21 954,98 |
| 300 | Other staff and external personnel | 9 197 000,00 | | 9 197 000,00 | 8 771 902,36 | 8 645 936,31 | 125 966,05 | | 425 097,64 |
| 3010 | Missions | 1 400 000,00 | 300 000,00 | 1 100 000,00 | 1 072 557,08 | 954 224,30 | 118 332,78 | | 27 442,92 |
| 3011 | Further training | 25 000,00 | | 25 000,00 | 12 001,00 | 8 042,45 | 3 958,55 | | 12 999,00 |
| 301 | Other expenditure in connection with staff | 1 425 000,00 | 300 000,00 | 1 125 000,00 | 1 084 558,08 | 962 266,75 | 122 291,33 | | 40 441,92 |
| Total Chapter 30 — Staff | 10 622 000,00 | 300 000,00 | 10 322 000,00 | 9 856 460,44 | 9 608 203,06 | 248 257,38 | | 465 539,56 |
| 3100 | Rent | 4 480 000,00 | 246 000,00 | 4 726 000,00 | 4 717 293,80 | 4 597 434,75 | 119 859,05 | | 8 706,20 |
| 3103 | Fitting-out of premises | 320 000,00 | 4 000,00 | 324 000,00 | 123 235,15 | 22 316,60 | 100 918,55 | | 200 764,85 |
| 3104 | Work to make premises secure | 250 000,00 | 60 000,00 | 190 000,00 | 136 901,32 | 48 726,67 | 88 174,65 | | 53 098,68 |
| 3105 | Expenditure preliminary to the acquisition, construction and fitting-out of buildings | 10 000,00 | | 10 000,00 | | | | | 10 000,00 |
| 310 | Buildings | 5 060 000,00 | 190 000,00 | 5 250 000,00 | 4 977 430,27 | 4 668 478,02 | 308 952,25 | | 272 569,73 |
| 3110 | Cleaning and maintenance | 880 000,00 | 10 000,00 | 870 000,00 | 775 870,41 | 557 452,98 | 218 417,43 | | 94 129,59 |
| 3111 | Water, gas, electricity and heating | 430 000,00 | 60 000,00 | 490 000,00 | 468 000,00 | 311 842,65 | 156 157,35 | | 22 000,00 |
| 3112 | Buildings security and surveillance | 1 860 000,00 | 10 000,00 | 1 850 000,00 | 1 810 000,00 | 1 351 140,31 | 458 859,69 | | 40 000,00 |
| 3113 | Insurance | 18 000,00 | | 18 000,00 | 9 265,90 | 9 265,90 | | | 8 734,10 |
| 3114 | Other expenditure on buildings | 35 000,00 | 20 000,00 | 55 000,00 | 42 934,12 | 19 021,99 | 23 912,13 | | 12 065,88 |
| 311 | Costs relating to buildings | 3 223 000,00 | 60 000,00 | 3 283 000,00 | 3 106 070,43 | 2 248 723,83 | 857 346,60 | | 176 929,57 |
| Total Chapter 31 — Buildings and associated costs | 8 283 000,00 | 250 000,00 | 8 533 000,00 | 8 083 500,70 | 6 917 201,85 | 1 166 298,85 | | 449 499,30 |
| 3200 | Acquisition of equipment and software | 7 996 000,00 | 4 698 000,00 | 3 298 000,00 | 2 259 643,67 | 570 865,04 | 1 688 778,63 | | 1 038 356,33 |
| 3201 | Outside assistance for the operation and development of computer systems | 5 397 000,00 | 100 000,00 | 5 297 000,00 | 5 188 205,78 | 1 546 203,38 | 3 642 002,40 | | 108 794,22 |
| 3202 | Servicing and maintenance of equipment and software | 763 000,00 | 48 000,00 | 811 000,00 | 703 471,43 | 601 483,92 | 101 987,51 | | 107 528,57 |
| 3203 | Telecommunications | 2 100 000,00 | 200 000,00 | 1 900 000,00 | 1 569 409,15 | 355 795,50 | 1 213 613,65 | | 330 590,85 |
| 320 | Computer systems and telecommunications | 16 256 000,00 | 4 950 000,00 | 11 306 000,00 | 9 720 730,03 | 3 074 347,84 | 6 646 382,19 | | 1 585 269,97 |
| 321 | Furniture | 200 000,00 | 150 000,00 | 50 000,00 | 19 721,00 | 5 697,68 | 14 023,32 | | 30 279,00 |
| Total Chapter 32 — Computer systems, equipment and furniture | 16 456 000,00 | 5 100 000,00 | 11 356 000,00 | 9 740 451,03 | 3 080 045,52 | 6 660 405,51 | | 1 615 548,97 |
| 3300 | Delegation's travel expenses | 847 000,00 | 342 500,00 | 504 500,00 | 497 229,00 | 344 836,00 | 152 393,00 | | 7 271,00 |
| 3301 | Miscellaneous travel expenses | 15 000,00 | 2 500,00 | 17 500,00 | 15 000,00 | 12 219,11 | 2 780,89 | | 2 500,00 |
| 3303 | Entertainment and representation expenses | 25 000,00 | | 25 000,00 | 22 996,44 | 21 746,44 | 1 250,00 | | 2 003,56 |
| 3304 | Administrative expenses incurred in connection with travel | 100 000,00 | | 100 000,00 | | | | | 100 000,00 |
| 3305 | Miscellaneous meeting expenses | 20 000,00 | | 20 000,00 | 20 000,00 | 8 367,46 | 11 632,54 | | |
| 330 | Meetings and conferences | 1 007 000,00 | 340 000,00 | 667 000,00 | 555 225,44 | 387 169,01 | 168 056,43 | | 111 774,56 |
| 3310 | Documentation and library expenditure | 179 000,00 | | 179 000,00 | 145 059,38 | 143 355,55 | 1 703,83 | | 33 940,62 |
| 3311 | General publications | 90 000,00 | | 90 000,00 | 71 956,20 | 31 952,18 | 40 004,02 | | 18 043,80 |
| 3312 | Information and public events | 50 000,00 | | 50 000,00 | 41 408,40 | 39 288,40 | 2 120,00 | | 8 591,60 |
| 331 | Information | 319 000,00 | | 319 000,00 | 258 423,98 | 214 596,13 | 43 827,85 | | 60 576,02 |
| 3322 | Other operating expenditure | 20 000,00 | | 20 000,00 | 17 103,60 | 13 142,50 | 3 961,10 | | 2 896,40 |
| 332 | Miscellaneous expenses | 20 000,00 | | 20 000,00 | 17 103,60 | 13 142,50 | 3 961,10 | | 2 896,40 |
| Total Chapter 33 — Operating expenditure | 1 346 000,00 | 340 000,00 | 1 006 000,00 | 830 753,02 | 614 907,64 | 215 845,38 | | 175 246,98 |
| TOTAL TITLE 3 — Expenditure arising out of the institution's performance of its specific missions | 36 707 000,00 | 5 490 000,00 | 31 217 000,00 | 28 511 165,19 | 20 220 358,07 | 8 290 807,12 | | 2 705 834,81 |
| 100 | Provisional appropriations | 15 000 000,00 | 15 000 000,00 | | | | | | |
| 101 | Contingency reserve | 2 500 000,00 | 2 500 000,00 | | | | | | |
| TITLE 10 — Other expenditure | 17 500 000,00 | 17 500 000,00 | | | | | | |
| TOTAL BUDGET | 594 715 268,00 | | 594 715 268,00 | 579 755 887,83 | 463 133 024,22 | 116 622 863,61 | | 14 959 380,17 |

Budget line

Initial Appropriations

Transfers/ Amendments

Final Appropriations

Commitments

Payments

Carry Over by Right to

Carry Over by Decision to

Cancelled Appropriations

2008

2008

2008

2008

2008

2009

2009

1

2

3

4

5

6

7

8 = 3 – 5 – 6 – 7

1100

Basic salaries

221 133 000,00

7 990 000,00

213 143 000,00

210 170 031,02

210 170 031,02

2 972 968,98

1101

Entitlements under the Staff Regulations related to the post held

4 115 000,00

654 000,00

4 769 000,00

4 633 782,34

4 633 782,34

135 217,66

1102

Entitlements under the Staff Regulations related to the personal circumstances of the staff member

55 764 000,00

950 000,00

54 814 000,00

53 937 142,09

53 937 142,09

876 857,91

1103

Social security cover

9 512 000,00

110 000,00

9 402 000,00

9 165 863,09

9 165 863,09

236 136,91

1104

Salary weightings

614 000,00

130 000,00

484 000,00

424 063,07

424 063,07

59 936,93

1105

Overtime

2 500 000,00

600 000,00

1 900 000,00

1 628 976,60

1 628 976,60

271 023,40

1106

Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service

5 009 000,00

900 000,00

4 109 000,00

3 937 961,90

3 656 570,48

281 391,42

171 038,10

110

Remuneration and other entitlements

298 647 000,00

10 026 000,00

288 621 000,00

283 897 820,11

283 616 428,69

281 391,42

4 723 179,89

1110

Allowances in the event of retirement in the interest of the service

341 000,00

170 000,00

511 000,00

471 430,07

471 430,07

39 569,93

1111

Allowances for staff whose service is terminated

3 600 000,00

838 000,00

2 762 000,00

2 617 865,12

2 617 865,12

144 134,88

1112

Entitlements of the former Secretaries-General

229 000,00

5 000,00

234 000,00

231 724,04

231 724,04

2 275,96

111

Termination of service

4 170 000,00

663 000,00

3 507 000,00

3 321 019,23

3 321 019,23

185 980,77

1120

Provisional appropriation (officials and temporary staff)

4 451 000,00

4 451 000,00

1121

Provisional appropriation (retired staff and staff retired under special arrangements)

63 000,00

59 000,00

4 000,00

4 000,00

112

Provisional appropriation

4 514 000,00

4 510 000,00

4 000,00

4 000,00

Total Chapter 11 — Officials and temporary staff

307 331 000,00

15 199 000,00

292 132 000,00

287 218 839,34

286 937 447,92

281 391,42

4 913 160,66

1200

Other staff

3 483 000,00

321 000,00

3 162 000,00

2 973 535,28

2 968 535,28

5 000,00

188 464,72

1201

National experts on secondment

1 563 000,00

170 000,00

1 393 000,00

1 311 447,54

1 295 145,70

16 301,84

81 552,46

1202

Traineeships

476 000,00

476 000,00

452 618,10

414 938,35

37 679,75

23 381,90

1203

Outside services

1 005 000,00

325 000,00

1 330 000,00

1 281 327,59

847 513,35

433 814,24

48 672,41

120

Other staff and outside services

6 527 000,00

166 000,00

6 361 000,00

6 018 928,51

5 526 132,68

492 795,83

342 071,49

122

Provisional appropriation

35 000,00

35 000,00

Total Chapter 12 — Other staff and outside services

6 562 000,00

201 000,00

6 361 000,00

6 018 928,51

5 526 132,68

492 795,83

342 071,49

1300

Miscellaneous expenditure on recruitments

210 000,00

210 000,00

134 566,76

121 670,78

12 895,98

75 433,24

1301

Further training

1 526 000,00

93 000,00

1 619 000,00

1 569 419,20

932 896,43

636 522,77

49 580,80

130

Expenditure relating to staff management

1 736 000,00

93 000,00

1 829 000,00

1 703 985,96

1 054 567,21

649 418,75

125 014,04

1310

Special assistance grants

25 000,00

9 000,00

34 000,00

31 426,38

29 109,66

2 316,72

2 573,62

1311

Social contacts between members of staff

120 000,00

38 000,00

158 000,00

156 950,00

156 665,00

285,00

1 050,00

1312

Supplementary aid for the disables

112 000,00

112 000,00

112 000,00

88 318,72

23 681,28

1313

Other welfare expenditure

46 000,00

46 000,00

45 305,65

45 305,65

694,35

131

Measures to assist the institution's staff

303 000,00

47 000,00

350 000,00

345 682,03

319 399,03

26 283,00

4 317,97

1320

Medical service

362 000,00

50 000,00

312 000,00

311 995,00

280 965,48

31 029,52

5,00

1321

Restaurants and canteens

1 000 000,00

1 000 000,00

977 485,44

969 918,03

7 567,41

22 514,56

1322

Crèches and other childcare facilities

2 146 000,00

2 146 000,00

2 146 000,00

2 146 000,00

132

Activities relating to all persons working with the institution

3 508 000,00

50 000,00

3 458 000,00

3 435 480,44

3 396 883,51

38 596,93

22 519,56

133

Missions

5 100 000,00

550 000,00

5 650 000,00

5 616 245,04

5 482 956,54

133 288,50

33 754,96

Total Chapter 13 — Other expenditure relating to persons working with the institution

10 647 000,00

640 000,00

11 287 000,00

11 101 393,47

10 253 806,29

847 587,18

185 606,53

TOTAL TITLE 1 — Persons working with the institution

324 540 000,00

14 760 000,00

309 780 000,00

304 339 161,32

302 717 386,89

1 621 774,43

5 440 838,68

2000

Rent

4 006 000,00

4 006 000,00

3 970 324,84

3 891 119,99

79 204,85

35 675,16

2002

Acquisition of immovable property

70 064 000,00

70 064 000,00

70 064 000,00

70 064 000,00

2003

Fitting-out of premises

7 700 000,00

2 955 000,00

4 745 000,00

4 113 312,73

1 410 801,57

2 702 511,16

631 687,27

2004

Work to make premises secure

1 000 000,00

1 365 000,00

2 365 000,00

2 238 658,62

117 945,77

2 120 712,85

126 341,38

2005

Expenditure preliminary to the acquisition, construction and fitting-out of buildings

690 000,00

310 000,00

380 000,00

230 127,42

9 344,95

220 782,47

149 872,58

200

Buildings

13 396 000,00

68 164 000,00

81 560 000,00

80 616 423,61

5 429 212,28

75 187 211,33

943 576,39

2010

Cleaning and maintenance

14 122 000,00

1 125 000,00

15 247 000,00

13 416 215,54

8 850 315,48

4 565 900,06

1 830 784,46

2011

Water, gas, electricity and heating

3 956 000,00

760 000,00

4 716 000,00

4 545 772,54

3 697 364,80

848 407,74

170 227,46

2012

Buildings security and surveillance

6 637 000,00

90 000,00

6 727 000,00

6 640 021,95

5 827 682,49

812 339,46

86 978,05

2013

Insurance

310 000,00

110 000,00

200 000,00

185 657,73

185 597,34

60,39

14 342,27

2014

Other expenditure relating to buildings

435 000,00

90 000,00

525 000,00

476 231,20

293 206,30

183 024,90

48 768,80

201

Costs relating to buildings

25 460 000,00

1 955 000,00

27 415 000,00

25 263 898,96

18 854 166,41

6 409 732,55

2 151 101,04

Total Chapter 20 — Buildings and associated costs

38 856 000,00

70 119 000,00

108 975 000,00

105 880 322,57

24 283 378,69

81 596 943,88

3 094 677,43

2100

Acquisition of equipment and software

9 300 000,00

1 384 650,00

7 915 350,00

6 973 686,68

3 331 456,04

3 642 230,64

941 663,32

2101

Outside assistance for the operation and development of computer systems

14 240 000,00

987 015,00

15 227 015,00

15 084 452,27

9 530 749,53

5 553 702,74

142 562,73

2102

Servicing and maintenance of equipment and software

4 277 268,00

1 038 095,00

5 315 363,00

4 709 062,40

3 760 631,71

948 430,69

606 300,60

2103

Telecommunications

5 204 000,00

1 294 460,00

3 909 540,00

3 858 010,72

1 856 439,62

2 001 571,10

51 529,28

210

Computer systems and telecommunications

33 021 268,00

654 000,00

32 367 268,00

30 625 212,07

18 479 276,90

12 145 935,17

1 742 055,93

2111

Purchase and replacement of furniture

990 000,00

128 000,00

1 118 000,00

1 067 395,56

611 851,46

455 544,10

50 604,44

2112

Rental, servicing, maintenance and repair of furniture

20 000,00

20 000,00

15 740,07

14 231,81

1 508,26

4 259,93

211

Furniture

1 010 000,00

128 000,00

1 138 000,00

1 083 135,63

626 083,27

457 052,36

54 864,37

2120

Purchase and replacement of technical equipment and installation

1 950 000,00

1 615 000,00

335 000,00

187 235,65

104 627,10

82 608,55

147 764,35

2121

Outside assistance for the operation and development of technical equipment and installations

30 000,00

5 000,00

35 000,00

34 892,98

32 457,98

2 435,00

107,02

2122

Rental, servicing, maintenance and repair of technical equipment and installations

421 000,00

150 000,00

271 000,00

200 372,13

149 684,94

50 687,19

70 627,87

212

Technical equipment and installations

2 401 000,00

1 760 000,00

641 000,00

422 500,76

286 770,02

135 730,74

218 499,24

2131

Purchase and replacement of the vehicle fleet

70 000,00

50 000,00

20 000,00

20 000,00

2132

Rental, maintenance and repair of the vehicle fleet

181 000,00

50 000,00

231 000,00

230 490,48

196 179,67

34 310,81

509,52

213

Transport

251 000,00

251 000,00

230 490,48

196 179,67

34 310,81

20 509,52

Total Chapter 21 — Computer system, equipment and furniture

36 683 268,00

2 286 000,00

34 397 268,00

32 361 338,94

19 588 309,86

12 773 029,08

2 035 929,06

2200

Travel expenses of delegations

35 295 000,00

6 972 208,00

28 322 792,00

28 312 493,00

28 268 219,18

44 273,82

10 299,00

2201

Miscellaneous travel expenses

168 000,00

85 000,00

253 000,00

232 212,80

132 180,73

100 032,07

20 787,20

2202

Interpreting costs

89 500 000,00

22 642 792,00

66 857 208,00

65 881 887,00

58 537 766,80

7 344 120,20

975 321,00

2203

Entertainment and representation expenses

990 000,00

30 000,00

1 020 000,00

1 000 349,58

919 944,04

80 405,54

19 650,42

2204

Miscellaneous expenditure on internal expenses

561 000,00

561 000,00

527 868,00

312 099,50

215 768,50

33 132,00

2205

Organisation of conferences, congresses and meetings

50 000,00

50 000,00

46 364,00

1 364,00

45 000,00

3 636,00

220

Meetings and conferences

126 564 000,00

29 500 000,00

97 064 000,00

96 001 174,38

88 171 574,25

7 829 600,13

1 062 825,62

2210

Documentation and library expenditure

783 000,00

100 000,00

883 000,00

810 730,72

637 434,75

173 295,97

72 269,28

2211

Official Journal

8 314 000,00

700 000,00

7 614 000,00

7 614 000,00

4 661 423,88

2 952 576,12

2212

General publications

550 000,00

70 000,00

480 000,00

477 890,49

163 972,54

313 917,95

2 109,51

2213

Information and public events

1 198 000,00

280 000,00

918 000,00

760 180,52

456 307,01

303 873,51

157 819,48

221

Information

10 845 000,00

950 000,00

9 895 000,00

9 662 801,73

5 919 138,18

3 743 663,55

232 198,27

2221

New York

385 000,00

385 000,00

301 891,73

266 777,36

35 114,37

83 108,27

2222

Geneva

115 000,00

115 000,00

95 691,37

84 240,09

11 451,28

19 308,63

222

Liaison offices

500 000,00

500 000,00

397 583,10

351 017,45

46 565,65

102 416,90

2230

Office supplies

1 270 000,00

1 270 000,00

1 061 878,16

795 071,98

266 806,18

208 121,84

2231

Postal charges

150 000,00

20 000,00

130 000,00

128 814,88

97 343,69

31 471,19

1 185,12

2232

Expenditure on studies, surveys and consultation

40 000,00

40 000,00

31 688,53

31 688,53

8 311,47

2234

Removals

55 000,00

20 000,00

75 000,00

65 313,19

41 503,19

23 810,00

9 686,81

2235

Financial charges

80 000,00

80 000,00

60 000,00

47 237,94

12 762,06

20 000,00

2236

Legal expenses and costs, damages and compensation

600 000,00

345 000,00

945 000,00

943 220,47

606 011,98

337 208,49

1 779,53

2237

Other operating expenditure

325 000,00

22 000,00

347 000,00

311 425,37

263 003,52

48 421,85

35 574,63

223

Miscellaneous expenses

2 520 000,00

367 000,00

2 887 000,00

2 602 340,60

1 881 860,83

720 479,77

284 659,40

Total Chapter 22 — Operating expenditure

140 429 000,00

30 083 000,00

110 346 000,00

108 663 899,81

96 323 590,71

12 340 309,10

1 682 100,19

TOTAL TITLE 2 — Buildings, equipment and operating expenditure

215 968 268,00

37 750 000,00

253 718 268,00

246 905 561,32

140 195 279,26

106 710 282,06

6 812 706,68

3000

Allowances for seconded national military experts

6 679 000,00

16 000,00

6 695 000,00

6 606 271,56

6 530 346,38

75 925,18

88 728,44

3001

Allowances of the national experts seconded in connection with the ESDP/CFSP

2 518 000,00

200 000,00

2 318 000,00

2 003 585,78

1 967 197,11

36 388,67

314 414,22

3002

Special advisers in the field of the ESDP/CFSP

184 000

184 000,00

162 045,02

148 392,82

13 652,20

21 954,98

300

Other staff and external personnel

9 197 000,00

9 197 000,00

8 771 902,36

8 645 936,31

125 966,05

425 097,64

3010

Missions

1 400 000,00

300 000,00

1 100 000,00

1 072 557,08

954 224,30

118 332,78

27 442,92

3011

Further training

25 000,00

25 000,00

12 001,00

8 042,45

3 958,55

12 999,00

301

Other expenditure in connection with staff

1 425 000,00

300 000,00

1 125 000,00

1 084 558,08

962 266,75

122 291,33

40 441,92

Total Chapter 30 — Staff

10 622 000,00

300 000,00

10 322 000,00

9 856 460,44

9 608 203,06

248 257,38

465 539,56

3100

Rent

4 480 000,00

246 000,00

4 726 000,00

4 717 293,80

4 597 434,75

119 859,05

8 706,20

3103

Fitting-out of premises

320 000,00

4 000,00

324 000,00

123 235,15

22 316,60

100 918,55

200 764,85

3104

Work to make premises secure

250 000,00

60 000,00

190 000,00

136 901,32

48 726,67

88 174,65

53 098,68

3105

Expenditure preliminary to the acquisition, construction and fitting-out of buildings

10 000,00

10 000,00

10 000,00

310

Buildings

5 060 000,00

190 000,00

5 250 000,00

4 977 430,27

4 668 478,02

308 952,25

272 569,73

3110

Cleaning and maintenance

880 000,00

10 000,00

870 000,00

775 870,41

557 452,98

218 417,43

94 129,59

3111

Water, gas, electricity and heating

430 000,00

60 000,00

490 000,00

468 000,00

311 842,65

156 157,35

22 000,00

3112

Buildings security and surveillance

1 860 000,00

10 000,00

1 850 000,00

1 810 000,00

1 351 140,31

458 859,69

40 000,00

3113

Insurance

18 000,00

18 000,00

9 265,90

9 265,90

8 734,10

3114

Other expenditure on buildings

35 000,00

20 000,00

55 000,00

42 934,12

19 021,99

23 912,13

12 065,88

311

Costs relating to buildings

3 223 000,00

60 000,00

3 283 000,00

3 106 070,43

2 248 723,83

857 346,60

176 929,57

Total Chapter 31 — Buildings and associated costs

8 283 000,00

250 000,00

8 533 000,00

8 083 500,70

6 917 201,85

1 166 298,85

449 499,30

3200

Acquisition of equipment and software

7 996 000,00

4 698 000,00

3 298 000,00

2 259 643,67

570 865,04

1 688 778,63

1 038 356,33

3201

Outside assistance for the operation and development of computer systems

5 397 000,00

100 000,00

5 297 000,00

5 188 205,78

1 546 203,38

3 642 002,40

108 794,22

3202

Servicing and maintenance of equipment and software

763 000,00

48 000,00

811 000,00

703 471,43

601 483,92

101 987,51

107 528,57

3203

Telecommunications

2 100 000,00

200 000,00

1 900 000,00

1 569 409,15

355 795,50

1 213 613,65

330 590,85

320

Computer systems and telecommunications

16 256 000,00

4 950 000,00

11 306 000,00

9 720 730,03

3 074 347,84

6 646 382,19

1 585 269,97

321

Furniture

200 000,00

150 000,00

50 000,00

19 721,00

5 697,68

14 023,32

30 279,00

Total Chapter 32 — Computer systems, equipment and furniture

16 456 000,00

5 100 000,00

11 356 000,00

9 740 451,03

3 080 045,52

6 660 405,51

1 615 548,97

3300

Delegation's travel expenses

847 000,00

342 500,00

504 500,00

497 229,00

344 836,00

152 393,00

7 271,00

3301

Miscellaneous travel expenses

15 000,00

2 500,00

17 500,00

15 000,00

12 219,11

2 780,89

2 500,00

3303

Entertainment and representation expenses

25 000,00

25 000,00

22 996,44

21 746,44

1 250,00

2 003,56

3304

Administrative expenses incurred in connection with travel

100 000,00

100 000,00

100 000,00

3305

Miscellaneous meeting expenses

20 000,00

20 000,00

20 000,00

8 367,46

11 632,54

330

Meetings and conferences

1 007 000,00

340 000,00

667 000,00

555 225,44

387 169,01

168 056,43

111 774,56

3310

Documentation and library expenditure

179 000,00

179 000,00

145 059,38

143 355,55

1 703,83

33 940,62

3311

General publications

90 000,00

90 000,00

71 956,20

31 952,18

40 004,02

18 043,80

3312

Information and public events

50 000,00

50 000,00

41 408,40

39 288,40

2 120,00

8 591,60

331

Information

319 000,00

319 000,00

258 423,98

214 596,13

43 827,85

60 576,02

3322

Other operating expenditure

20 000,00

20 000,00

17 103,60

13 142,50

3 961,10

2 896,40

332

Miscellaneous expenses

20 000,00

20 000,00

17 103,60

13 142,50

3 961,10

2 896,40

Total Chapter 33 — Operating expenditure

1 346 000,00

340 000,00

1 006 000,00

830 753,02

614 907,64

215 845,38

175 246,98

TOTAL TITLE 3 — Expenditure arising out of the institution's performance of its specific missions

36 707 000,00

5 490 000,00

31 217 000,00

28 511 165,19

20 220 358,07

8 290 807,12

2 705 834,81

100

Provisional appropriations

15 000 000,00

15 000 000,00

101

Contingency reserve

2 500 000,00

2 500 000,00

TITLE 10 — Other expenditure

17 500 000,00

17 500 000,00

TOTAL BUDGET

594 715 268,00

594 715 268,00

579 755 887,83

463 133 024,22

116 622 863,61

14 959 380,17

---