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EXHIBIT 1: INSTRUCTIONS FOR PRODUCTION OF 

ELECTRONICALLY STORED INFORMATION

1. Except as indicated below in Paragraph 8, which pertains only to excel spreadsheets, all 

documents should be produced in Tagged Image File Format (“TIFF”) on CD/DVD or 

portable hard drive. All TIFF images should be single-page TIFF images with a .LFP 

image load file that will permit review with programs such as IPRO. TIFF image naming 

should be limited to alphanumeric names only, with no spaces, no hyphens, and no 

special characters, such as ^,;' etc., in the file name. 

2. The .LFP image load file should designate proper attachment unitization that aligns with 

the database document and attachment ranges. This unitization should be accomplished 

by using the level “C” for attachments. An example of a line designating an attachment 

in the .LFP file is as follows: 

IM,GME00000001,C,0,@CDNAME;IMAGEPATH;GME00000001.TIF;2; 

3. The unitization levels you should use are set out below: 

 Source 

 Box 

 Folder 

 Document 

 Child 

 If you currently use unitization beyond the Parent and Attachment level, you should 

 provide those levels in a format consistent with the document levels above. 

4. All documents should have Optical Character Recognition (“OCR”) provided. The OCR 

and database information should be combined and produced in a .DAT file format, which 

can be loaded directly into a Concordance database. All import delimiters for the 

Concordance .DAT file should be set for the Concordance automatic defaults, as found 

using the Concordance Import Wizard. 

5. Any database fielded information should be produced in the order listed below: 

 1 BEGNUM Paragraph 16 

 2 ENDNUM Paragraph 16 

 3 PAGES Numeric (integer) 

 4 BEGATTACH Paragraph 16 

 5 ENDATTACH Paragraph 16 

 6 ATTACH Paragraph 16 

 7 ATTACHMENT Paragraph 16 

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 8 DOCTYPE Paragraph 16 

 9 DOCDATE Date MM/DD/YYYY 

 10 DOCTITLE Paragraph 16 

 11 AUTHOR Paragraph 16 

 12 TO Paragraph 16 

 13 FROM Paragraph 16 

 14 CC Paragraph 16 

 15 BCC Paragraph 16 

 16 SUBJECT Text 30 

 17 EMAILSUBJECT Text 30 

 18 TIMECREATED Text 60 

 19 TIMELASTMOD Text 60 

 20 DATECREATED Date MM/DD/YYYY 

 21 DATELASTMOD Date MM/DD/YYYY 

 22 TIMERECVD Text 60 

 23 TIMESENT Text 60 

 24 DATERECVD Date MM/DD/YYYY 

 25 DATESENT Date MM/DD/YYYY 

 26 BOXNUM Text 25 

 27 BOXBEGSTART Text 25 

 28 BOXBEGEND Text 25 

 29 BOXSOURCE Paragraph 16 

 30 PRTFOLDSTART Text 25 

 31 PRTFOLDEND Text 25 

 32 CHILDFLDSTRT Text 25 

 33 CHILDFLDEND Text 25 

 34 CDVOL Text 25 

 35 CUSTODIAN Paragraph 16 

 36 FILEDESCRIPT Paragraph 16 

 37 FILENAME Text 30 

 38 FOLDER Paragraph 16 

 39 FILESIZE Text 10 

 40 FILETYPE Text 30 

 41 DOCEXTENSION Text 10 

 42 RECORDTYPE Text 30 

 43 UNREAD Text 10 

 44 READRECPT Text 10 

 45 DELRECIPT Text 10 

 46 OCR Paragraph 16 

6. All document ID numbers or Bates numbers should be formatted in the following way: 3 

alphabetical characters followed by 8 numeric digits (e.g., GME00000001). No spaces or 

hyphens should be included between the alpha prefix and the numeric suffix; and 

7. All parent-child relationships should be designated using the Begattach and Endattach 

fields within the database load file. The Begattach field should contain the parent 

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document’s beginning number. The Endattach field should contain the last number of the 

entire attachment range. For example, assume an email designated GME00000001-

GME00000002 has a 3-page Word attachment, which is designated GME00000003-

GME00000005. The Begattach number should be GME00000001 for both documents. 

The Endattach number should be GME00000005 for both documents. 

8. Excel spreadsheets should be produced in native electronic format in such manner that 

will enable database linking to the native file. The fielded database load file should 

contain a field (such as DOCLINK or ATTACHMENT) that sets forth the file path link 

to the location of the Excel spreadsheets in any sub-folders included in the production. 

The Excel spreadsheets should be named with the production number as the full or first 

part of the file name. An example of a file name beginning with the production number 

is as follows: GME00000001^Excel Spreadsheet Name.xls. It is acceptable to name the 

Excel spreadsheet with the production number only. 

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