70594 Federal Register / Vol. 70, No. 224 / Tuesday, November 22, 2005 / Notices 

DEPARTMENT OF DEFENSE 

Department of the Navy 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Navy, DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The Department of the Navy 

proposes to alter a system of records 

notice in its existing inventory of 

records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on 

December 22, 2005 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

Department of the Navy, PA/FOIA 

Policy Branch, Chief of Naval 

Operations (DNS–36, 2000 Navy 

Pentagon, Washington, DC 20350–2000. 

FOR FURTHER INFORMATION CONTACT: Mrs. 

Doris Lama at (202) 685–325–6545. 

SUPPLEMENTARY INFORMATION: The 

Department of the Navy’s systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The proposed system reports, as 

required by 5 U.S.C. 552a(r), of the 

Privacy Act of 1974, as amended, were 

submitted on November 9, 2005, to the 

House Committee on Government 

Reform, the Senate Committee on 

Homeland Security and Governmental 

Affairs, and the Office of Management 

and Budget (OMB) pursuant to 

paragraph 4c of Appendix I to OMB 

Circular No. A–130, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: November 14, 2005. 

L.M. Bynum, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

N01500–2 

SYSTEM NAME: 

Student/SMART/VLS Records (March 

7, 2002, 67 FR 10389). 

CHANGES: 

* * * * * 

SYSTEM IDENTIFIER: 

Delete entry replace with: 

‘‘NM01500–2’’

SYSTEM NAME: 

Delete entry and replace with: 

‘‘Department of the Navy (DON) 

Education and Training Records.’’

SYSTEM LOCATION: 

Add the following paragraph at end of 

entry: ‘‘Student and individual Marine 

training and education records are 

maintained in the Training and 

Education Command (TECOM) 

Integrated Management System (TIMS) 

database located at the USMC (TECOM), 

3300 Russell Road, Quantico VA 22134–

5001.’’

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Add the following paragraph at end of 

entry: ‘‘TIMS records include the 

student records for Marines and other 

service students attending Marine 

schools, Marine students attending 

other service’s schools, Marine’s 

classes/courses from educational 

institutions, and the record of each 

Marines’ training and education in an 

individual electronic training jacket for 

active and reserve Marine Corps 

personnel.’’

CATEGORIES OF RECORDS IN THE SYSTEM: 

Add the following paragraph at end of 

entry: ‘‘TIMS records: Includes student 

records data as shown above, the 

individual record of ‘‘all things training 

and education’’ for each Marine in a 

individual Electronic Training Jacket, 

the assignment to ‘‘promotion points’’

for specific completed training course 

and identifies the skills, proficiencies 

and courses/classes for current and 

higher MOS requirements.’’

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with: ‘‘10 

U.S.C. 5013, Secretary of the Navy; 10 

U.S.C. 5041, Headquarters, Marine 

Corps; and E.O. 9397 (SSN).’’

PURPOSE(S): 

Add the following paragraph at end of 

entry: ‘‘TIMS records: To provide a 

database of student records for students 

attending Marine schools and courses, 

for Marines attending other service’s 

schools, Marines attending/completing 

educational institution courses/classes, 

and to provide an individual record of 

‘‘all things training and education’’ for 

Marine active duty and reserve 

personnel. Provides the individual 

Electronic Training Jacket that can be 

accessed against the unit morning report 

allowing evaluation against the MOS 

Roadmap for individual training 

assessment and requirements. At the 

unit level, allowing the evaluation of the 

assigned personnel training assessment 

against the Marine Corps Training and 

Readiness Manuals for automated Unit 

Training Management support, 

automated unit training readiness 

assessment, and the determination of 

unit combat readiness percentage.’’

* * * * * 

STORAGE: 

Delete entry and replace with: 

‘‘Manual and automated records.’’

* * * * * 

RETENTION AND DISPOSAL: 

Add the following paragraph at end of 

entry: ‘‘For TIMS Records: Automated 

TIMS records are retained permanently. 

The records are utilized for near term 

and historical assessments including 

training schools/courses, recruit 

selection criteria, training requirements, 

individual course completion, school 

training through-put, and student 

attrition.’’

SYSTEM MANAGER(S) AND ADDRESS: 

Add the following paragraph at end of 

entry: ‘‘For TIMS Records: Commanding 

General, Training and Education 

Command, Attn: TIMS Program 

Manager, 3300 Russell Road, Quantico, 

VA 22134–5001.’’

NOTIFICATION PROCEDURE: 

Add the following paragraph at end of 

entry: ‘‘For TIMS records: Individuals 

seeking to determine whether 

information about themselves is 

contained in this system should address 

written inquiries to the Commanding 

General, Training and Education 

Command, Attn: TIMS Program 

Manager, 3300 Russell Road, Quantico, 

VA 22134–5001. Requester should 

provide a signed request that includes 

their full name, Social Security Number, 

military, civilian, or contractor duty 

status, if applicable, and other data 

when appropriate, such as graduation 

date.’’

RECORD ACCESS PROCEDURES: 

Add the following paragraph at end of 

entry: ‘‘For TIMS records: Requester 

should address inquiries to the 

Commanding General, Training and 

Education Command, Attn: TIMS 

Program Manager, 3300 Russell Road, 

Quantico, VA 22134–5001. Requester 

should provide a signed request that 

includes their full name, Social Security 

Number, military, civilian, or contractor 

duty status, if applicable, and other data 

when appropriate, such as graduation 

date.’’

* * * * * 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with: 

‘‘Individual; schools and educational 

Federal Register / Vol. 70, No. 224 / Tuesday, November 22, 2005 / Notices 70595 

institutions; Navy Personnel Command; 

Naval Education and Training 

Command; Headquarters, Marine Corps; 

Naval Special Warfare Center; Navy 

Recruiting Command; USMC Training 

and Education Command; and 

instructor personnel.’’

* * * * * 

NM01500–2 

SYSTEM NAME: 

Department of the Navy (DON) 

Education and Training Records. 

SYSTEM LOCATION: 

Student records are located at schools 

and other training activities or elements 

of the Department of the Navy and 

Marine Corps. Official mailing 

addresses are published as an appendix 

to the Navy’s compilation of systems of 

records notices. 

Sailor/Marine American Council on 

Education Registry Transcript (SMART) 

data base is maintained at the Naval 

Educational and Training Professional 

Development Technology Center, Code 

N6, 6490 Saufley Field Road, Pensacola, 

FL 32509–5237. 

Vertical Launch System (VLS) records 

are maintained at the Naval Surface 

Warfare Center, Port Hueneme Division, 

Missile/Launcher Department, Launcher 

Systems Division (4W20), 4363 Missile 

Way, Port Hueneme, CA 93043–4307. 

Student and individual Marine 

training and education records are 

maintained in the Training and 

Education Command (TECOM) 

Integrated Management System (TIMS) 

database located at the USMC (TECOM), 

3300 Russell Road, Quantico, VA 

22134–5001. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Student records cover present, former, 

and prospective students at Navy and 

Marine Corps schools and other training 

activities or associated educational 

institution of Navy sponsored programs; 

instructors, staff and support personnel; 

participants associated with activities of 

the Naval Education and Training 

Command, including the Navy College 

Office and other training programs; 

tutorial and tutorial volunteer programs; 

dependents’ schooling. 

SMART records cover Active duty 

Navy and Marine Corps members, 

reservists, and separated or retired Navy 

and Marine Corps members. 

VLS records cover civilians, active 

duty Navy members, and Department of 

the Navy contractors. 

TIMS records include the student 

records for Marines and other service 

students attending Marine schools, 

Marine students attending other 

service’s schools, Marine’s classes/ 

courses from educational institutions, 

and the record of each Marines’ training 

and education in an individual 

electronic training jacket for active and 

reserve Marine Corps personnel. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Student records: Schools and 

personnel training programs 

administration and evaluation records. 

Such records as basic identification 

records i.e., Social Security Number, 

name, sex, date of birth, personnel 

records i.e., rank/rate/grade, branch of 

service, billet, expiration of active 

obligated service, professional records 

i.e., Navy enlisted classification, 

military occupational specialty for 

Marines, subspecialty codes, test scores, 

psychological profile, basic test battery 

scores, and Navy advancement test 

scores. Educational records i.e., 

education levels, service and civilian 

schools attended, degrees, majors, 

personnel assignment data, course 

achievement data, class grades, class 

standing, and attrition categories. 

Academic/training records, manual and 

mechanized, and other records of 

educational and professional 

accomplishment. 

SMART records: Certified to be true 

copies of service record page 4; 

certificates of completion; college 

transcripts; test score completions; 

grade reports; Request for Sailor/Marine 

American Council on Education 

Registry Transcript. 

VLS records: Name, quiz scores, 

homework scores, and test scores. In 

those instances when the student has 

performed below the minimum 

requirements, copies of the minutes of 

the Academic Review Board will be 

included. 

TIMS records: Includes student 

records data as shown above, the 

individual record of ‘‘all things training 

and education’’ for each Marine in a 

individual Electronic Training Jacket, 

the assignment to ‘‘promotion points’’

for specific completed training course 

and identifies the skills, proficiencies 

and courses/classes for current and 

higher MOS requirements. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 5013, Secretary of the Navy; 

10 U.S.C. 5041, Headquarters, Marine 

Corps; and E.O. 9397 (SSN). 

PURPOSE(S): 

Student records: To record course and 

training demands, requirements, and 

achievements; analyze student groups or 

courses; provide academic and 

performance evaluation in response to 

official inquiries; provide guidance and 

counseling to students; prepare required 

reports; and for other training 

administration and planning purposes. 

SMART records: To provide 

recommended college credit based on 

military experience and training to 

colleges and universities for review and 

acceptance. Requesters may have 

information mailed to them or the 

college(s)/university(ies) of their choice. 

VLS records: To record course and 

training demands, requirements, and 

achievements; analyze student groups or 

courses; provide academic and 

performance evaluation in response to 

official inquiries; and provide guidance 

and counseling to students. 

TIMS records: To provide a database 

of student records for students attending 

Marine schools and courses, for Marines 

attending other service’s schools, 

Marines attending/completing 

educational institution courses/classes, 

and to provide an individual record of 

‘‘all things training and education’’ for 

Marine active duty and reserve 

personnel. Provides the individual 

Electronic Training Jacket that can be 

accessed against the unit morning report 

allowing evaluation against the MOS 

Roadmap for individual training 

assessment and requirements. At the 

unit level, allowing the evaluation of the 

assigned personnel training assessment 

against the Marine Corps Training and 

Readiness Manuals for automated Unit 

Training Management support, 

automated unit training readiness 

assessment, and the determination of 

unit combat readiness percentage. 

Routine uses of records maintained in 

the system, including categories of users 

and the purposes of such uses: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ that 

appear at the beginning of the Navy’s 

Compilation of systems of records 

notices apply to this system. 

Policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system: 

STORAGE: 

Manual and automated records. 

RETRIEVABILITY: 

Records are retrieved by name and 

Social Security Number. 

SAFEGUARDS: 

Access is provided on a ‘need-toknow’ basis and to authorized personnel 

only. Records are maintained in 

70596 Federal Register / Vol. 70, No. 224 / Tuesday, November 22, 2005 / Notices 

controlled access rooms or areas. Data is 

limited to personnel training associated 

information. Computer terminal access 

is controlled by terminal identification 

and the password or similar system. 

Terminal identification is positive and 

maintained by control points. Physical 

access to terminals is restricted to 

specifically authorized individuals. 

Password authorization, assignment and 

monitoring are the responsibility of the 

functional managers. Information 

provided via batch processing is of a 

predetermined and rigidly formatted 

nature. Output is controlled by the 

functional managers who also control 

the distribution of output. 

RETENTION AND DISPOSAL: 

Student records: Destroyed after 

completion of training, transfer, or 

discharge, provided the data has been 

recorded in the individual’s service 

record or on the student’s record card. 

SMART records: Automated SMART 

(transcripts) are retained permanently. 

Documents submitted to compile, 

update, or correct SMART records, 

which include service record page 4s, 

transcripts, and certificates, are 

destroyed after 3 years. 

VLS records: Destroyed 2 years after 

completion of training. 

TIMS Records: Automated TIMS 

records are retained permanently. The 

records are utilized for near term and 

historical assessments including 

training schools/courses, recruit 

selection criteria, training requirements, 

individual course completion, school 

training through-put, and student 

attrition. 

SYSTEM MANAGER(S) AND ADDRESS: 

For student records: The commanding 

officer of the activity in question. 

Official mailing addresses are published 

as an appendix to the Navy’s 

compilation of systems of records 

notices. 

For SMART records: Director, Navy 

College Center (N2A5), 6490 Saufley 

Field Road, Pensacola, FL 32509–5204. 

For VLS records: Department 

Manager, Naval Surface Warfare Center, 

Port Hueneme Division, Missile/ 

Launcher Department, Launcher 

Systems Division, 4363 Missile Way, 

Port Hueneme, CA 93043–4307. 

For TIMS Records: Commanding 

General, Training and Education 

Command, Attn: TIMS Program 

Manager, 3300 Russell Road, Quantico, 

VA 22134–5001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the 

appropriate official below. 

For student records: Address inquiries 

to the commanding officer of the 

activity in question. Official mailing 

addresses are published as an appendix 

to the Navy’s compilation of systems of 

records notices. Requester should 

provide his full name, Social Security 

Number, military or civilian duty status, 

if applicable, and other data when 

appropriate, such as graduation date. 

Visitors should present drivers license, 

military or Navy civilian employment 

identification card, or other similar 

identification. 

For SMART records: Requester should 

address inquiries to the Director, Navy 

College Center (N2A5), 4690 Saufley 

Field Road, Pensacola, FL 32509–5204. 

Send a completed ‘‘Request for Sailor/ 

Marine American Council on Education 

Registry Transcript’’ which solicits full 

name, command address, current rate/ 

rank, Social Security Number, home and 

work telephone numbers, current status 

branch of service, etc., and must be 

signed. 

For VLS records: Individuals seeking 

to determine whether information about 

themselves is contained in this system 

should address written inquiries to the 

Department Manager, Naval Surface 

Warfare Center, Port Hueneme Division, 

Missile/Launcher Department, Launcher 

Systems Division (4W20), 4363 Missile 

Way, Port Hueneme, CA 93043–4307. 

Requester should provide full name, 

Social Security Number, military, 

civilian, or contractor duty status, if 

applicable, and other data when 

appropriate, such as graduation date. 

For TIMS records: Individuals seeking 

to determine whether information about 

themselves is contained in this system 

should address written inquiries to the 

Commanding General, Training and 

Education Command, Attn: TIMS 

Program manager, 3300 Russell Road, 

Quantico, VA 22134–5001. Requester 

should provide a signed request that 

includes their full name, Social Security 

Number, military, civilian, or contractor 

duty status, if applicable, and other data 

when appropriate, such as graduation 

date. 

RECORD ACCESS PROCEDURES: 

Individuals seeking to access 

information about themselves contained 

in this system should address written 

inquiries to the appropriate official 

below: 

For student records: Address inquiries 

to the commanding officer of the 

activity in question. Official mailing 

addresses are published as an appendix 

to the Navy’s compilation of systems of 

records notices. Requester should 

provide his full name, Social Security 

Number, military or civilian duty status, 

if applicable, and other data when 

appropriate, such as graduation date. 

Visitors should present drivers license, 

military or Navy civilian employment 

identification card, or other similar 

identification. 

For SMART records: Requester should 

address inquiries to the Director, Navy 

College Center (N2A5), 6490 Saufley 

Field Road, Pensacola, FL 32509–5204. 

Sned a completed ‘‘Request for Sailor/ 

Marine American Council on Education 

Registry Transcript’’ which solicits full 

name, command address, current rate/ 

rank, Social Security Number, home and 

work telephone numbers, current status 

branch of service, etc., and must be 

signed. 

For VLS records: Requester should 

address inquires to the Department 

manager, Naval Surface Warfare Center, 

Port Hueneme Division, Missile/ 

Launcher Department, Launcher 

Systems Division (4W20), 4363 Missile 

Way, Port Hueneme, Ca 9303–4307. 

Requester should provide full name, 

Social Security Number, military, 

civilian or contractor duty status, if 

applicable, and other data when 

appropriate, such as graduation date. 

For TIMS records: Requester should 

address inquires to the Commanding 

General, Training and Education 

Command, Attn: TIMS Program 

Manager, 3300 Russell Road, Quantico, 

VA 22134–5001. Requester should 

provide a signed request that includes 

their full name, Social Security Number, 

military, civilian, or contractor duty 

status, if applicable, and other data 

when appropriate, such as graduation 

date. 

CONTESTING RECORD PROCEDURES: 

The Navy’s rules for accessing 

records, and for contesting contents and 

appealing initial agency determinations 

are published in Secretary of the Navy 

Instruction 5211.5; 32 CFR part 701; or 

may be obtained from the system 

manager. 

RECORD SOURCE CATEGORIES: 

Individual; schools and educational 

institutions; Navy Personnel Command; 

Naval Education and Training 

Command; Headquarters, Marine Corps; 

Naval Special Warfare Center; Navy 

Recruiting Command; USMC Training 

and Education Command; and 

instructor personnel. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 05–23071 Filed 11–21–05; 8:45 am] 

BILLING CODE 5001–06–M