[Federal Register Volume 70, Number 224 (Tuesday, November 22, 2005)]
[Notices]
[Pages 70597-70599]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-23072]



[[Page 70597]]

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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 22, 2005 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on November 9, 
2005, to the House Committee on Government Reform, the Senate Committee 
on Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    November 14, 2005.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
N01650-1

System name:
    Navy Military Awards System (November 16, 2004, 69 FR 67128).

Changes:
* * * * *

System Identifier:
    Delete entry replace with: ``NM01650-1''

System name:
    Delete ``Navy'' and replace with ``Department of the Navy (DON)''.

System location:
    Delete entry and replace with: ``Chief of Naval Operations (DNS-
37), 2000 Navy Pentagon, Washington, DC 20350-2000; Headquarters, U.S. 
Marine Corps, Manpower and Reserve Affairs Department, Personnel 
Management Division, Military Awards Branch (MMMA), 3280 Russell Road, 
MCB Quantico, VA 22134-5103; and organizational elements of the 
Department of the Navy. Official mailing addresses are published in the 
Standard Navy Distribution List that is available at http://neds.daps.dla.mil/sndl.htm.''

Categories of individuals covered by the system:
    Delete entry and replace with ``All recipients of Navy and Marine 
Corps personal awards, to include the U.S. Coast Guard, Navy, and 
Marine Corps military personnel who receive personal awards from other 
U.S. Armed Forces.''

Categories of records in the system:
    At beginning of paragraph, add ``Navy Awards:''
    Add new paragraph 2 that reads: ``Marine Corps Awards: Approved 
individual awards from 1917 to present; approved unit awards from 1941 
to present; Awards Processing System contains digital information 
regarding awards approved by the Secretary of the Navy, the Commandant 
of the Marine Corps, and the various delegated awarding authorities 
throughout the Marine Corps from 2000 to present. Individual records 
contain a copy of the approved personal award recommendation which 
contains the member's full name, social security number, award 
recommended, award approved, unit assigned at the time of action or 
period of service, originator of the award recommendation, and a copy 
of the approved award citation/certificate. Tertiary records include 
paper records and microfilmed records which contain the member's full 
name, service number or social security number, rank or grade 
recommended award, approved award, approval date originator of the 
award, the approval authority, period of the award, chain of command 
information.''

Authority for maintenance of the system:
    Delete entry and replace with: ``10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; Secretary of the Navy 
Instruction 1650.1G, Navy and Marine Corps Awards Manual; and E.O. 9397 
(SSN).''
* * * * *
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: Insert new paragraph 
2 that reads: ``To public and private organizations, including news 
media, for the purpose of granting access and/or publicizing awards or 
honors.''
* * * * *

System manager(s) and address:
    Delete entry and replace with: ``Navy Awards: Chief of Naval 
Operations (DNS-37), 2000 Navy Pentagon, Washington, DC 20350-2000. 
Marine Corps Awards: Headquarters U.S. Marine Corps, Manpower and 
Reserve Affairs Department, Personnel Management Division, Military 
Awards Branch (MMMA), 3280 Russell Road, MCB Quantico, Virginia 22134-
5103.''

Notification procedure:
    Delete entry and replace with: ``Navy personnel seeking to 
determine whether this system of records contains information about 
themselves should contact their local Personnel Support Activity or 
Personnel Support Detachment for a search of their Navy military 
personnel record or write to the Chief of Naval Operations (DNS-37) 
2000 Navy Pentagon, Washington, DC 20350-2000.
    Request should include full name, Social Security Number, time 
period of award, and must be signed.
    Marine Corps personnel seeking to determine whether this system of 
records contains information about themselves should contact their unit 
administrative officer (G-1/S-1) for a search of their Service Record 
Book/Officer Qualification Record or write to Headquarters U.S. Marine 
Corps, Manpower and Reserve Affairs Department, Personnel Management 
Division, Military Awards Branch (MMMA), 3280 Russell Road, MCB 
Quantico, Virginia 22134-5103.
    Request should include full name, Social Security Number, time 
period of award, and must be signed.
    All other individuals seeking access to records about themselves in 
this system of records should contact either the Chief of Naval 
Operations, Navy Awards Branch (DNS-37), 2000 Navy Pentagon, 
Washington, DC 20350-2000 (for U.S. Navy awards) or Headquarters U.S. 
Marine Corps, Manpower and Reserve Affairs Department, Personnel 
Management Division, Military Awards Branch (MMMA), MCB Quantico, 
Virginia 22134-5103 (for U.S. Marine Corps awards).

[[Page 70598]]

    Request should include full name, Social Security Number, time 
period of award, and must be signed.''

Record access procedures:
    Delete entry and replace with: ``Navy personnel seeking access to 
records about themselves contained in this system of records should 
contact their local Personnel Support Activity or Personnel Support 
Detachment for a search of their Navy military personnel record or 
write to the Chief of Naval Operations (DNS-37) 2000 Navy Pentagon, 
Washington, DC 20350-2000.
    Request should include full name, Social Security Number, time 
period of award, and must be signed.
    Marine Corps personnel seeking access to records about themselves 
in this system of records should contact their unit administrative 
officer (G-1/S-1) for a search of their Service Record Book/Officer 
Qualification Record or write to Headquarters, U.S. Marine Corps, 
Manpower and Reserve Affairs Department, Personnel Management Division, 
Military Awards Branch (MMMA), 3280 Russell Road, MCB Quantico, 
Virginia 22134-5103.
    Request should include full name, Social Security Number, time 
period of award, and must be signed.
    All other individuals seeking access to records about themselves in 
this system of records should contact either the Chief of Naval 
Operations, Navy Awards Branch (DNS-37), 2000 Navy Pentagon, 
Washington, DC 20350-2000 (for U.S. Navy awards) or Headquarters, U.S. 
Marine Corps, Manpower and Reserve Affairs Department, Personnel 
Management Division, Military Awards Branch (MMMA), 3280 Russell Road, 
MCB Quantico, Virginia 22134-5103 (for U.S. Marine Corps awards).
    Request should include full name, Social Security Number, time 
period of award, and must be signed.''
* * * * *

Record source categories:
    Add new paragraph 2: ``Marine Corps Awards histories, the award 
letter 1650, Marine Corps Awards Processing System, Personal Award 
Recommendation (OPNAV 1650/3), Marine Corps orders, official military 
records, command histories, historical paper copies of personal award 
citations, and microfilm copies of Navy and Marine Corps 3x5 award 
cards.''
* * * * *
NM01650-1

System name:
    Department of the Navy (DON) Military Awards System.

System location:
    Chief of Naval Operations (DNS-37), 2000 Navy Pentagon, Washington, 
DC 20350-2000; Headquarters, U.S. Marine Corps, Manpower and Reserve 
Affairs Department, Personnel Management Division, Military Awards 
Branch (MMMA), 3280 Russell Road, MCB Quantico, VA 22134-5103; and 
organizational elements of the Department of the Navy. Official mailing 
addresses are published in the Standard Navy Distribution List that is 
available at http://neds.daps.dla.mil/sndl.htm.

Categories of individuals covered by the system:
    Navy Awards: All recipients of Navy and Marine Corps personal 
awards, to include the U.S. Coast Guard, Navy, and Marine Corps 
military personnel who receive personal awards from other U.S. Armed 
Forces.
    Marine Corps Awards: Approved individual awards from 1917 to 
present; approved unit awards from 1941 to present; Awards Processing 
System contains digital information regarding awards approved by the 
Secretary of the Navy, the Commandant of the Marine Corps, and the 
various delegated awarding authorities throughout the Marine Corps from 
2000 to present. Individual records contain a copy of the approved 
personal award recommendation which contains the member's full name, 
social security number, award recommended, award approved, unit 
assigned at the time of action or period of service, originator of the 
award recommendation, and a copy of the approved award citation/
certificate. Tertiary records include paper records and microfilmed 
records which contain the member's full name, service number or social 
security number, rank or grade recommended award, approved award, 
approval date originator of the award, the approval authority, period 
of the award, chain of command information.

Categories of records in the system:
    Approved individual personal awards for 1967 and continuing; 
approved unit awards for 1941 and continuing; Navy Department Awards 
Web Service--File includes awards approved by the Secretary of the Navy 
and those authorized for approval by subordinate commanders. Record 
includes service member's name, service number/Social Security Number, 
award recommended, and award approved. A second section of the file 
contains activities awarded Unit Awards and the dates of eligibility; 
microfilm copies of approved World War II--1967 personal awards; Navy 
Department Awards Web Service electronic data base that includes data 
extracted from OPNAV Form 1650/3, Personal Award Recommendation, such 
as name, Social Security Number, type of award, approval authority, 
recommended award, approved award, meritorious start and end dates, 
service status of recipient, originator of the recommendation, 
designator, Unit Identification Codes, officer or enlisted, service 
component, rate/rating, pay grade, number of award recommended, 
assigned billet of individual, campaign designation, classified or 
unclassified designated award, date of recommendation, award approved 
date, approved award, chain of command data, extraordinary heroism 
determination, letter type, board serial number, pertinent facts, date 
forwarded to Secretary of the Navy, Board's recommendation, 
participating command field, Board meeting data, receipt date by Board 
of Decorations and Medals, name of unit, name of ship, command points 
of contact that includes telephone numbers and email addresses, etc.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; Secretary of the Navy Instruction 1650.1G, 
Navy and Marine Corps Awards Manual; and E.O. 9397 (SSN).

Purpose(s):
    To maintain records of military personal awards and unit awards and 
to electronically process award recommendations.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    To public and private organizations, including news media, for the 
purpose of granting access and/or publicizing awards or honors.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Electronic, paper, and microfilm records.

[[Page 70599]]

Retrievability:
    Name, Social Security Number, and individual unit name.

Safeguards:
    Automated database requires authorized access; password protected; 
some user sites only have read capability; designated user capability 
regarding add/delete/change functions. Paper and microfiche records are 
under the control of authorized personnel during working hours and the 
office space in which records are located is locked outside official 
working hours.

Retention and disposal:
    Permanent. A duplicate copy of the active file is provided to the 
National Archives and Records Administration. History files for the 
years 1967 to 1989 have been transferred to NARA.

System manager(s) and address:
    Navy Awards: Chief of Naval Operations (DNS-37), 2000 Navy 
Pentagon, Washington, DC 20350-2000.

Marine Corps Awards:
    Headquarters U.S. Marine Corps, Manpower and Reserve Affairs 
Department, Personnel Management Division, Military Awards Branch 
(MMMA), 3280 Russell Road, MCB Quantico, Virginia 22134-5103.

Notification procedure:
    Navy personnel seeking to determine whether this system of records 
contains information about themselves should contact their local 
Personnel Support Activity or Personnel Support Detachment for a search 
of their Navy military personnel record or write to the Chief of Naval 
Operations (DNS-37) 2000 Navy Pentagon, Washington, DC 20350-2000.
    Request should include full name, Social Security Number, time 
period of award, and must be signed.
    Marine Corps personnel seeking to determine whether this system of 
records contains information about themselves should contact their unit 
administrative officer (G-1/S-1) for a search of their Service Record 
Book/Officer Qualification Record or write to Headquarters U.S. Marine 
Corps, Manpower and Reserve Affairs Department, Personnel Management 
Division, Military Awards Branch (MMMA), 3280 Russell Road, MCB 
Quantico, Virginia 22134-5103.
    Request should include full name, Social Security Number, time 
period of award, and must be signed.
    All other individuals seeking access to records about themselves in 
this system of records should contact either the Chief of Naval 
Operations, Navy Awards Branch (DNS-37), 2000 Navy Pentagon, 
Washington, DC 20350-2000 (for U.S. Navy awards) or Headquarters U.S. 
Marine Corps, Manpower and Reserve Affairs Department, Personnel 
Management Division, Military Awards Branch (MMMA), MCB Quantico, 
Virginia 22134-5103 (for U.S. Marine Corps awards).
    Request should include full name, Social Security Number, time 
period of award, and must be signed.

Record access procedures:
    Navy personnel seeking access to records about themselves contained 
in this system of records should contact their local Personnel Support 
Activity or Personnel Support Detachment for a search of their Navy 
military personnel record or write to the Chief of Naval Operations 
(DNS-37) 2000 Navy Pentagon, Washington, DC 20350-2000.
    Request should include full name, Social Security Number, time 
period of award, and must be signed.
    Marine Corps personnel seeking access to records about themselves 
in this system of records should contact their unit administrative 
officer (G-1/S-1) for a search of their Service Record Book/Officer 
Qualification Record or write to Headquarters, U.S. Marine Corps, 
Manpower and Reserve Affairs Department, Personnel Management Division, 
Military Awards Branch (MMMA), 3280 Russell Road, MCB Quantico, 
Virginia 22134-5103.
    Request should include full name, Social Security Number, time 
period of award, and must be signed.
    All other individuals seeking access to records about themselves in 
this system of records should contact either the Chief of Naval 
Operations, Navy Awards Branch (DNS-37), 2000 Navy Pentagon, 
Washington, DC 20350-2000 (for U.S. Navy awards) or Headquarters, U.S. 
Marine Corps, Manpower and Reserve Affairs Department, Personnel 
Management Division, Military Awards Branch (MMMA), 3280 Russell Road, 
MCB Quantico, Virginia 22134-5103 (for U.S. Marine Corps awards).
    Request should include full name, Social Security Number, time 
period of award, and must be signed.

Contesting record procedures:
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.

Record source categories:
    Navy Department Awards Web Service; OPNAV Form 1650/3, Personal 
Award Recommendation Form; general orders; military personnel file; 
medical file; deck logs; command histories; and award letter 1650.
    Marine Corps Awards histories, the award letter 1650, Marine Corps 
Awards Processing System, Personal Award Recommendation (OPNAV 1650/3), 
Marine Corps orders, official military records, command histories, 
historical paper copies of personal award citations, and microfilm 
copies of Navy and Marine Corps 3x5 award cards

Exemptions claimed for the system:
    None.

[FR Doc. 05-23072 Filed 11-21-05; 8:45 am]
BILLING CODE 5001-06-M