1

ACPS DATA DICTIONARY 

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

Roll Type 1 1 CHAR/1 ROLL TYPE Types of payments P = Periodic Roll 

D = Death Roll S = Supplemental 

Case number 2 10 CHAR/9 CASE-NO Unique identifier for each case. Generated from the 

Case Management File. 

Case Suffix 11 11 CHAR/1 CASE-SUFFIX Blank Date Entry 12 19 DATE/8 ENTRY-DATE Date that the case is entered into the sequent system 

for payment 

YYYYMMDD 00000000 = N/A 

Employee Name 20 61 CHAR/42 EMPLOYEE Claimant’s Name LAST 20 - 34 

FIRSTI 40 MID 41 - 49 

Date of Birth 62 69 DATE/8 DOB Date of birth YYYYMMDD 

00000000 = N/A 

Social Security NO. 

70 78 CHAR/9 SSN Claimant’s Social Security Number 

Payee Name 79 113 CHAR/35 PAYEE Name of Payee 

PAYEE ADDRESS DEFINE 

Payee Address 114 148 CHAR/35 ADDR1 Payee’s mailing address for check Street number; PO Payee Address 149 183 CHAR/35 ADDR2 Additional Mailing address Payee Address 184 192 CHAR/9 ADDR2 Additional Mailing address EFT Info 114 148 CHAR/35 ADDR1 Direct Deposit EFT Info 149 165 CHAR/35 ACCT-NO Payee’s Electronic Funds Transfer (EFT) 

information

EFT Info 166 166 CHAR/1 ACCT-TYPE S=Savings 

C=Checking 

EFT Info 167 183 CHAR/1 FILLER Blank EFT Info 184 192 NUM/9 ROUT-NO Account Routing Number Used only if Claim

RETURN TO ALL 

Filler 193 216 CHAR/34 FILLER Blank City 217 243 CHAR/35 ADDR4 City 
2

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

State 237 238 CHAR/2 STATE State Zip 239 243 NUM/5/9 ZIP CODE Zip Code Filler 244 247 CHAR/4 Blank Payee Relationship Code 

248 249 CHAR/2 PAYEE-REL-CODE Code used primarily to indicate a payee’s 

relationship to a claimant. Is also used to indicate: 

- payment for a CPI adjustment (CI) - payment made to OWCP (CR) - payment to an agency on behalf of a  claimant (CP) - Deduction form compensation to repay  OWCP (AR) 

 - Miscellaneous Deduction Type Code 

CL = Claimant CI = CPI AdjustmCP = Case Payee, CR = Cash ReceipAR = Accounts RGR = Guardian W = Widow D = Daughter SO = Son F = Father M = Mother B = Brother SI = Sister GP = GrandparenGC = Grandchild SP = Spouse CO = Case OrgaFE = FERS OffGO = Guardian LB = Leave BuLE =Law EnforTP = Third PartTC = Long Term OP = OPM/CSRAR = Accounts XX = Other OffOB = Option B XD = Other DedJF = Dental JG = Vision JH = Combo 

Chargeback Code 

250 253 CHAR/4 CB Agency that will be charged for the payee’s 

workmen’s compensation costs 

Valid Chargeback 

Date of Injury 254 261 DATE/8 DOI Date the worker was injured YYYYMMDD 

00000000 = N/A 

District Office Number 

262 263 CHAR/2 DIST District Office Code Boston - 0

New York 0
3

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

Philadelphia 0Jacksonville 0Cleveland 0Chicago 1Kansas City 1Denver 1San Francisco 1Seattle 1Dallas 1Washington 2National Office 

Pay Type 264 264 CHAR/1 PAY-TYPE Payment type 0 = Adjustment 

1 = Disability 2 = Leave Buy B3 = WEC 4 = Direct Payme5 = Incarcerated 6 = Termination 7 = Death 8 = Manual Paym9 = Scheduled AA = Death Lump B = Cash ReceipC = FECS Payme

Examiner 265 267 CHAR/3 EXAM Claims Examiner initialsCertifier 268 270 CHAR/3 CERT Senior Claims Examiner Initials Batch ID 271 276 CHAR/5 BATCH-ID Keying Batch ID number DMCS – Cash ReFiller 271 276 CHAR/3 FILLER Empty for transactions after 01/2005. Blank Pay Rate 277 280 NUM/4 PAY-RATE Pay rate of claimant at the Date of Injury, Date 

of Recurrence or Start of Disability

0000/Refer to EX

Rate Type 281 281 CHAR/1 RATE-TYPE Indicates whether payment is to be made weekly or 

monthly 

A = AnnualW = Weekly M = Monthly 

Last Pay Rate 282 285 NUM/4 LAST-PAY-RATE Previous different pay rate of the current rate. 0000/Refer to EXCompensation Rate 

286 288 NUM/4 COMP-RATE Percent of pay rate that claimant will be 

compensated for based on number of eligible dependents or beneficiaries.

0000/Refer to EX

From Date 289 296 DATE/8 FROM-DATE Compensation period starting date YYYYMMDD 

00000000 = N/A 

To Date 297 304 DATE/8 TO-DATE Compensation period ending date YYYYMMDD 

00000000 = N/A 
4

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

Compensation Amount 

305 309 NUM/5 COMP-AMT Pretax, pre-deduction payment amount. 

OWCP calculated amount of compensation prior to deductions and authorized additions 

00000/Refer to EX

DMS Record 310 314 NUM/5 ACCT-PAY-RECV Repayment amount received from claimant or other 

source 

00000/Refer to EX

Net Compensation 

315 319 NUM/5 NET-COMP Payment amount after taxes and deductions 00000/Refer to EX

HBI Code 320 322 CHAR/3 HBI-CODE Valid Health Benefit Insurance Code N/A = No HBI BeEmployee HBI Cost 

323 326 NUM/4 EMP-HBI-COST Deduction form compensation for employee’s 

contribution for Health Benefit Insurance 

0000/Refer to EX

Agency HBI Cost 

327 330 NUM/4 AGY-HBI-COST Agency contribution for employee’s Health Benefit 

insurance 

0000/Refer to EX

HBI Date 331 338 DATE/8 HBI-FROM-DATE Health Benefit Insurance coverage beginning 

date

YYYYMMDD 00000000 = N/A 

HBI Date 339 346 DATE/8 HBI-TO-DATE Health Benefit Insurance coverage ending date YYYYMMDD 

00000000 = N/A 

Optional Life Insurance 

347 347 CHAR/1 OI Indicates the age group (1-7) of the claimant 

who has selected Optional Life Insurance

N = No A-E 

Optional Life Insurance Cost 

348 350 NUM/3 OI-COST Cost to be deducted from compensation to pay 

for Optional Life Insurance 

000/Refer to EXT

UNIQUE TO TEMPORARY DISABILITY REDEFINE AREA 

Date of Disability 

351 358 DATE/8 DOI-DIS-RCR Date claimant was disabled; pay rate effective 

date.

YYYYMMDD 00000000 = N/A 

Calendar \ Work 359 359 CHAR/1 CALEN-WORK-DAY Distinguishes if payment corresponds to days of the 

week(calendar) or number of hours worked(work days) 

C=Calendar W=Week Blank 

Intermittent 360 360 CHAR/1 INTERMITTENT Indicates discontinuous periods of disability; 

Distinguishes if payment is calculated based on 

weekly or daily basis.

Y=Yes N=No 

Hours worked in a day 

361 374 CHAR/14 HOURS-IN-DAYTABLE Indicates hours worked each day for claimant with irregular work schedule; Corresponds with 

calendar /work day field. Shows hour and days worked 

0=No Hours work

Time Lost 375 378 CHAR/3 TIME-LOST Accounting for time lost day s Time Lost 379 380 CHAR/3 HOURS-LOST Accounting for time lost hours Supplemental 375 378 CHAR/4 SUP-DAY-WHOLE Conversion of time not at work 
5

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

Supplemental 379 380 CHAR/2 SUP-DAY-FRACTION Conversion of time not at work Filler 381 384 CHAR/4 Blank Expiration Date 385 392 DATE/8 EXPIRE-DATE Date compensation will be terminated YYYYMMDD 

00000000 = N/A 

Days to go 393 396 CHAR/4 DAYS-TOGO Days of compensation remaining; 0000/Refer to EXAttendant Rate 397 400 NUM/4 ATTEND-RATE Rate per week for a health care assistant 0000/Refer to EXAttendant Date 401 408 DATE/8 ATTEND-DATE Date compensation for health care attendant began YYYYMMDD 

00000000 = N/A 

Attendant Allowance 

409 412 NUM/4 ATTEND-ALLOW Amount reimbursed for a health care attendant 0000/Refer to EX

WEC Rate 413 416 NUM/4 AE-WEC-RATE Estimation done by rehabilitation specialist of 

injured worker’s earning capacity; Estimated pay rate based on employee’s calculated wage earning capacity. 

0000/Refer to EX

WEC Date 417 424 DATE/8 AE-WEC-DATE Effective pay rate date for actual earning or 

calculated wage earning capacity. 

YYYYMMDD 00000000 = N/A 

WEC Amount 425 428 NUM/4 AE-WEC Actual pay rate or calculated pay rate (wage earning 

capacity) 

0000/Refer to EX

UNIQUE TO SCHEDULED AWARDS REDEFINE AREA 

Scheduled payment effective date 

351 358 DATE/8 SCHE-EFF-DATE Pay rate effective date YYYYMMDD 

00000000 = N/A 

Days of Compensation 

359 364 CHAR/4 DAYS-OF-COMP Number of days paid according to schedule 

Percent of disability 

365 367 CHAR/3 DESC-AMT1 Percent of disability 

Member affected 368 381 CHAR/14 DESC-1 Not used Blank 2nd Disability 382 382 CHAR/1 DESC-2 Not used Blank Attendant Rate 383 386 CHAR/4 SCHE-ATTEND-RATE Weekly rate for a health care assistant 0000/Refer to EXAttendant Date 387 394 DAE/8 SCHE-ATTEND-DATE Start Date compensation for an attendant; date 

payment started. 

YYYYMMDD 00000000 = N/A 

Attendant Allowance 

395 398 NUM/4 SCHE-ATTENDALLOW Amount paid for an attendant 0000/Refer to EX

FILLER 399 401 CHAR/3 Blank Supplemental Payment flag 

402 402 CHAR/1 SCHE-SUP-FLAG Indicates payment for a partial payment period; 

Indicates a supplemental payment for a 

Y = Yes N, Blank = No 
6

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

schedule award

Days to go 403 406 CHAR/4 DAYS-TO-GO Number of days remaining for compensation 0000/Refer to EXStart date 407 414 DATE/8 SCHE-START-DATE Initiation of schedule award YYYYMMDD 

00000000 = N/A 

Award Expiration Date 

415 422 DATE/8 SCHE-AWD-EXP-DATE Termination of schedule award YYYYMMDD 

00000000 = N/A 

Compensation Paid 

423 427 DATE/6 COMP-PAID-TO-DATE Total compensation paid 000000 

FILLER 428 428 CHAR/1 Blank 

UNIQUE TO DEATH REDEFINE AREA

Date of death 351 358 DATE/8 DOI-DIS-RCR-DOD Date of reported injury resulting in death YYYYMMDD 

00000000 = N/A 

Number of beneficiaries 

359 360 CHAR/2 NUM-BENE Number of beneficiaries receiving benefits

Beneficiary type 361 364 CHAR/1 WIDOW Number of Widows entitled to payments. 0-9 Beneficiary type 362 362 CHAR/1 CHILDREN Number of Children entitled to payments. 0-9 Beneficiary type 363 363 CHAR/1 PARENTS Number of Parents entitled to payments. 0-9 Beneficiary type 364 364 CHAR/1 SIBLINGS Number of Siblings entitled to payments. 0-9 Parent’s percentage 

365 366 NUM/2 PARENT-PERCENT Percentage of compensation that parent’s receive 

 Parent whole 367 367 CHAR/1 PARENT-WHOLE Parent as sole beneficiary 0,1 Sibling(s) whole 368 368 CHAR/1 BROSIS-WHOLE Sibling as sole beneficiary 0,1 Beneficiary Expiration date 

369 376 DATE/8 BENE-EXP-DATE Date next beneficiary expires YYYYMMDD 

00000000 = N/A 

Burial expenses 377 380 NUM/4 BURIAL-EXP Compensation for burial 0000/Refer to EXTransportation Expenses 

381 384 NUM/6 TRANSPORT-EXP Compensation for transport of body 0000/Refer to EX

Termination 385 387 NUM/3 TERMINATION Compensation for termination of permanent 

employment status 

000/Refer to EXT

Date of death 388 395 DATE/8 DOD Employee’s Date of Death YYYYMMDD 

00000000 = N/A 

Old compensation rate 

396 400 NUM//5 OLD-COMP-RATE Used for recalculated cases 0000/Refer to EX
7

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

Beneficiary Name 

401 419 CHAR/19 BENE-NAME Not used Blank 

Comp rate at LS 420 422 CHAR/3 COMP-RATE Percent of pay rate that claimant will be 

compensated for based on number of eligible dependents or beneficiaries.

000/Refer to EXT

Comp Pay Rate at LS 

423 426 CHAR/4 COMP-PAY-RATE Compensation pay rate at last serviced 0000/Refer to EX

Filler 427 428 CHAR/2 Blank 

RETURN TO ALL

First time flag 429 429 CHAR/1 OI-TEMP Not used Blank Adjustment Indicator 

430 430 CHAR/1 ADJ-IND Not used Blank 

Payment Date 431 438 DATE/8 CHECK-DATE Date of check that was issued; Payment date YYYYMMDD 

00000000 = N/A 

Check Number 439 446 CHAR/8 CHECK-NUM Sequential number unique to each District Office for 

a particular check run 

Treasury Check Indicator 

447 447 CHAR/1 TRCHECK-IND Not used Blank 

Activity 448 449 CHAR/2 ACTIVITY Indicating coverage by FECA or by Fringe Acts 01 = Federal Ci

02 = Reservists(03 = Civil Air P04 = Reserve O05 = Maritime W06 = Federal Of07 = War – Con08 = Civilian W09 = Total Bene10 = Poverty Pr11 = Law Enfor12 = Coast Gua13 = Job Corps 

14 = Neighbor15 = Military r16 = Members  auxiliary c17 = Peace cor00, Blank = Nu

Postal Service HBI beginning date 

450 457 DATE/8 HBI-USPS-STARTDATE Start date for Health Benefits Insurance deductions for postal employees. YYYYMMDD 00000000 = N/A 

Postal Service 458 461 NUM/4 HBI-USPS-FUNDING Additional compensation for Health Benefits 0000/Refer to EX
8

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

Funding Amount Insurance made by USPS workers Pay Occurrence 462 462 CHAR/1 PAY-OCCURRENCE Not used Blank Expired Benefit Match Code 

463 463 CHAR/1 BENE-MATCH-CODE Not used Blank 

Historical Type Flag 

464 464 CHAR/1 HIST-TYPE-FLAG Flag used to indicate that payment was manual; not 

system calculated 

H = Manual Blank = system 

Cancel Check Flag 

465 465 CHAR/1 CANCEL-CHECK-FLAG Indicates that compensation check has been/will be 

cancelled. 

P = Initial Check Y = Cancellation U = Original paym

Recalculation Flag 

466 466 CHAR/1 DTH-RECALC-FLAG Not used Blank 

Cash Receipt 467 471 NUM/5 CASH-RECEIPT Overpayment reimbursed, and other payments made 

to OWCP, i.e., a third party payment. 

00000/Refer to EX

Gross Override 472 476 NUM/5 GROSS-OVERIDE Override calculated gross amount of compensation, 

amount that compensation should be 

00000/Refer to EX

Gross Override Date 

477 484 DATE/8 OVERRIDE-DATE Date of override YYYYMMDD 

00000000 = N/A 

Not Historical Type Flag 

485 485 CHAR/1 NOT-HIST A 

Health Benefits Transfer flag 

486 486 CHAR/1 HBI-TRANSFER-FLAG Indicates transfer of Health benefits from employing 

agency to DFEC 

Y=Yes N=No Blank = N/A 

Optional Life Insurance Class Codes 

487 487 CHAR/1 OI-CLASS Optional Life insurance class codes 

Only if Optional Life Insurance = Y 

Blank = N/A C = Retired CovD = Basic life + E = Basic Life + F = Basic Life ABasic Life + AddiG = x1 H = x1+ Standard I = x1 + Family J = x1 + A&C Basic Life AdditiK = x2 only L = x2+ StandarM = x2 + Family N = x2 + A&C Basic Life + AddiO = x3only P = x3 Standard OQ = x3+ Family 
9

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

R = x3+ A&C Basic Life AdditiS = x4 only T = x4+ StandarU = x4 + Family V = x4 + A&C Basic Life AdditiW = x5 only X = x5+ StandarY = x5 + Family Z = x5 + A&C 

Optional Life Insurance – Salary 

488 491 CHAR/4 SALARY Not used 0000 

Optional Life Insurance – Premium 

492 494 CHAR/3 RETIRED-PREM Not used 000 

Optional Life Insurance From Date 

495 502 DATE/8 OI-FROM-DATE Date optional life insurance coverage began YYYYMMDD 

00000000 = N/A 

Optional Life Insurance To Date 

503 510 DATE/8 OI-TO-DATE Date optional life insurance coverage ended YYYYMMDD 

00000000 = N/A 

Third Party Flag 511 511 CHAR/3 THIRD-PARTY-FLAG Third Party Payment Y = Yes 

Blank = No 

Direct Payment 512 512 CHAR/1 DIR-PAYM Indicates less previously paid, forces system to pay 

even when payment duplicates or overlaps 

Y = Yes Blank = No 

Chargeback Adjustment Code 

513 513 CHAR/1 CBADJ-CODE Not used Blank 

Adjustment Code 

514 514 CHAR/1 ADJ-CODE Not used Blank 

Ret OI Code 515 515 CHAR/1 RET-OI-CODE Code indicates type of optional insurance 

selected by claimant over 65

C = Claimant acc

Total OI Cost 516 518 CHAR/3 TOT-OI-COST Total deduction for OI class = cost + retired 

premium + basic life premium 

000/Refer to EXP

Basic Life Insurance Premium 

519 521 CHAR/3 BASIC-LIFE-PREM Not used 000 

Basic Life Total 522 524 CHAR/3 BASIC-LIFE-TOT Not used 000 District Office Code 

525 525 CHAR/1 UNIQUE-DIST Alphabetic code associated with the district office A-P 
10

FIELD NAME 

START END FIELD 

TYPE 

ACPSREC NAME DESCRIPTION GROUP SUBD

DEFINITION 

FILLER 526 532 CHAR/4 Blank Pay Rate 533 539 NUM/7 EXPANDED-PAY-RATE Pay rate of claimant at the date of injury, date of 

recurrence or start of disability. 

Compensation Rate 

540 544 NUM/5 EXPANDED-COMPRATE Percent of pay rate that claimant will be compensated for based on number of eligible 

dependents or beneficiaries. 

 04000 06666 07500 00000 

Compensation Amount 

545 552 NUM/8 EXPANDED-GROSS Pretax, pre-deduction payment amount. 

OWCP calculated amount of compensation prior to deductions and authorized additions. 

Net Comp 553 560 NUM/8 EXPANDED-NETCOMP Payment amount after taxes and deductions Gross Override 561 569 NUM/9 EXPANDED-GROSSOVERRIDE Override calculated gross amount of compensation. Employee HBI Cost 

570 575 NUM/6 EXPANDED-EMP-HBI Deduction form compensation for employee’s 

contribution for Health Benefit Insurance 

Agency HBI Cost 

576 581 NUM/6 EXPANDED-AGY-HBI Agency contribution for employee’s Health 

Benefit Insurance

Total OLI 582 586 NUM/5 EXPANDED-TOT-OLI Total Optional Life Insurance 
11

EXTENDED RECORD 

Postal Service Funding Amount 

587 592 NUM/6 HBI-USPS-FUNDING Additional contribution for HBI mad by USPS for 

postal claimants 

Last Pay Rate 593 599 NUM/7 LAST-PAY-RATE Previous pay rate of the current rate. Pay Received (DMS Record) 

600 607 NUM/8 ACCT-PAY-RECV Payment received from claimant or other source. This 

is an A/R payment. 

OLI Costs 608 613 NUM/6 OI-COST Cost to be deducted from compensation to pay for 

Optional Life Insurance. 

Days To Go 614 620 CHAR/7 DAYS-TOGO Not used 0000000 Attendant Rate 621 627 NUM/7 ATTEND-RATE Rate per week for a health care assistant. Attendant Allow 628 635 NUM/8 ATTEND-ALLOW Maximum amount allowed for reimbursement for a 

Home Health Assistant per month. 

WEC Rate 636 642 NUM/7 AE-WEC-RATE Estimation done by rehabilitation specialist of injured 

worker’s earnings capacity; Estimated pay rate based on employee’s calculated earning capacity 

WEC Amount 643 649 NUM/7 AE-WEC Actual pay rate or calculated pay rate (wage earning 

capacity) – Earning Loss 

Days of Compensation 

650 656 NUM/7 DAYS-OF-COMP Number of days paid based on schedule award 

SA Attend Rate 657 663 NUM/7 SCHE-ATTEND-RATE Rate per week for a health care assistant. Based on a 

schedule award. 

SA Attend Allow 664 671 NUM/8 SCHE-ATTENDALLOW Maximum amount allowed for reimbursement for a Home Health Aide per month on a schedule award. Days To Go 672 678 CHAR/7 DAYS-TO-GO Number of days remaining for compensation for 

schedule award. 

Compensation Paid 

679 687 NUM/9 COMP-PAID-TODATE Total compensation paid 

Burial Expenses 688 694 NUM/7 BURIAL EXP Compensation for burial expenses Transport Expenses 

695 701 NUM/7 TRANSPORT-EXP Compensation for transport of body 

Terminate Expenses 

702 707 NUM/6 TERMINATION Compensation for termination of permanent 

employment status 

Old Compensation Rate 

708 716 NUM/9 OLD-COMP-RATE Previous compensation amount (not the current comp 

amount) 

Comp Rate LS 717 725 NUM/9 COMP-RATE-AT-LS Percent of pay rate that claimant will be compensated 

for based on number of eligible dependents or beneficiaries. 

Comp Pay Rate LS 726 732 NUM/7 COMP-PAY-RATE-ATLS Compensation pay rate at last service 
12

Cash Receipt 733 741 NUM/9 CASH-RECEIPT Amount of payment to OWCP; overpayment 

reimbursed, or other payments made to OWCP – a third party payment