Federal Register / Vol. 70, No. 208 / Friday, October 28, 2005 / Notices 62157 

comments and recommendations 

regarding the information collection 

should be submitted to the OMB Desk 

Officer and the SSA Reports Clearance 

Officer. The information can be mailed 

and/or faxed to the individuals at the 

addresses and fax numbers listed below: 

(OMB) Office of Management and 

Budget, Attn: Desk Officer for SSA, Fax: 

202–395–6974. 

(SSA) Social Security Administration, 

DCFAM, Attn: Reports Clearance Officer 

1333 Annex Building, 6401 Security 

Blvd., Baltimore, MD 21235, Fax: 410–

965–6400, OPLM.RCO@ssa.gov. 

The information collection listed 

below has been submitted to OMB for 

expedited Emergency Clearance. SSA is 

requesting Emergency Consideration 

from OMB by 11/14/2005. Your 

comments on the information collection 

are requested by that date. You can 

obtain a copy of the OMB clearance 

package by calling the SSA Reports 

Clearance Officer at 410–965–0454, or 

by writing to the address listed above. 

Application for a Social Security 

Card—20 CFR 422.103–.110—0960–

0066. Forms SS–5 (used in the United 

States) and SS–5–FS (used outside the 

United States) are used to apply for 

original and replacement Social 

Security cards. Changes are being made 

to these forms to reflect new statutory 

limits on the number of allowable 

replacement cards. The respondents are 

requestors of new or replacement Social 

Security cards. 

Type of Collection: Emergency 

information collection (revision). 

Number of Respondents: 13,600,000. 

Frequency of Response: 1. 

Average Burden Per Response: 9 

minutes. 

Estimated Annual Burden: 2,040,000 

hours. 

Dated: October 20, 2005. 

Elizabeth A. Davidson, 

Reports Clearance Officer, Social Security 

Administration. 

[FR Doc. 05–21492 Filed 10–27–05; 8:45 am] 

BILLING CODE 4191–02–P 

SOCIAL SECURITY ADMINISTRATION 

Privacy Act of 1974; as Amended; New 

System of Records and New Routine 

Use Disclosures 

AGENCY: Social Security Administration 

(SSA). 

ACTION: Proposed New System of 

Records and Proposed Routine Uses. 

SUMMARY: In accordance with the 

Privacy Act (5 U.S.C. 552a(e)(4) and 

(e)(11)), we are issuing public notice of 

our intent to establish a new system of 

records entitled Reasonable 

Accommodation for Persons With 

Disabilities (RAPD) System, 60–0315, 

and routine uses applicable to this 

system of records. Hereinafter, we will 

refer to the proposed system of records 

as the RAPD System. The proposed 

system of records will consist of 

information used to provide reasonable 

accommodations to qualified employees 

on the basis of disability, the disposition 

of the requests and the reasonable 

accommodations provided. We invite 

public comments on this proposal. 

DATES: We filed a report of the proposed 

new system of records and proposed 

routine use disclosures with the 

Chairman of the Senate Committee on 

Homeland Security and Governmental 

Affairs, the Chairman of the House 

Committee on Government Reform, and 

the Director, Office of Information and 

Regulatory Affairs, Office of 

Management and Budget (OMB) on 

October 19, 2005. The proposed system 

of records and routine uses will become 

effective on November 28, 2005, unless 

we receive comments warranting it not 

to become effective. 

ADDRESSES: Interested individuals may 

comment on this publication by writing 

to the Executive Director, Office of 

Public Disclosure, Office of the General 

Counsel, Social Security 

Administration, 3–A–6 Operations 

Building, 6401 Security Boulevard, 

Baltimore, Maryland 21235–6401. All 

comments received will be available for 

public inspection at the above address. 

FOR FURTHER INFORMATION CONTACT: Edie 

McCracken, Social Insurance Specialist, 

Office of Public Disclosure, Office of the 

General Counsel, Social Security 

Administration, Suite 1500 Dunleavy 

Building, 6401 Security Boulevard, 

Baltimore, Maryland 21235, e-mail 

address at edie.mccracken@ssa.gov, or 

by telephone at (410) 965–6117. 

SUPPLEMENTARY INFORMATION: 

I. Background and Purpose of the 

Proposed New System of Records 

Entitled the RAPD System 

A. General Background 

The Rehabilitation Act of 1973, as 

amended, prohibits certain employers 

from discriminating based on disability. 

Section 501 of the Rehabilitation Act (29 

U.S.C. 791) applies to Federal agencies 

and requires that agencies provide 

reasonable accommodation to qualified 

employees or applicants with 

disabilities. Executive Order (E.O.) 

13164 requires that Federal agencies 

establish written procedures to facilitate 

the provision of reasonable 

accommodation. An accommodation is 

a change in the work environment or in 

the way things are customarily done 

that would enable a qualified individual 

with a disability to enjoy equal 

employment opportunities. There are 

three categories of reasonable 

accommodations: 

• Modifications or adjustments to a 

job application process for a qualified 

individual with a disability to be 

considered for a job (such as providing 

application forms in alternative formats 

like large print or Braille); 

• Modifications or adjustments 

necessary to enable a qualified 

individual with a disability to perform 

the essential functions of the job (such 

as providing sign language interpreters); 

and 

• Modifications or adjustments that 

enable qualified employees with 

disabilities to enjoy equal benefits and 

privileges of employment (such as 

removing physical barriers in an office 

or cafeteria). 

The SSA will process requests for 

reasonable accommodations and, where 

appropriate, provide reasonable 

accommodations to qualified employees 

and applicants for employment in a 

prompt, fair and efficient manner. 

B. Collection and Maintenance of the 

Data for the Proposed New System of 

Records Entitled the RAPD System 

SSA will collect and maintain the 

information that will be housed in the 

RAPD System from employees who 

have requested reasonable 

accommodation from SSA officials. 

The information maintained in this 

system of records will be maintained in 

manual and electronic formats and will 

include information on all reasonable 

accommodation requests made by 

employees. Specifically, it will contain: 

(1) The employee’s name, Social 

Security number (SSN), medical 

information collected in the process, 

number and type of requests made, 

whether those requests have been 

granted or denied; (2) the jobs 

(occupational series, grade level, and 

Agency component) for which 

reasonable accommodations have been 

requested; (3) the types of reasonable 

accommodations that have been 

requested for each of those jobs; (4) the 

number and types of reasonable 

accommodation requests for each job, by 

Agency component, that have been 

approved, and the number and types 

denied; (5) the number and types of 

requests that relate to the benefits or 

privileges of employment, and whether 

those requests have been granted or 

denied; (6) reasons for denial; (7) 

amount of time to process each request; 

and (8) sources of technical assistance 

62158 Federal Register / Vol. 70, No. 208 / Friday, October 28, 2005 / Notices 

that have been consulted in identifying 

possible requests. We will retrieve 

information from the proposed system 

of records by using the employee’s name 

and/or SSN. Thus, the RAPD System 

will constitute a system of records 

under the Privacy Act. 

II. Proposed Routine Use Disclosures of 

Data Maintained in the Proposed RAPD 

System 

A. Proposed Routine Use Disclosures 

We are proposing to establish routine 

uses of information that will be 

maintained in the proposed RAPD 

System as discussed below. 

1. To the Office of the President for 

the purpose of responding to an 

individual pursuant to an inquiry 

received from that individual or from a 

third party on his or her behalf. 

We will disclose information under 

this routine use only in situations in 

which an individual may contact the 

Office of the President, seeking that 

Office’s assistance in a matter relating to 

information contained in this system of 

records. Information will be disclosed 

when the Office of the President makes 

an inquiry and indicates that it is acting 

on behalf of the individual whose 

record is requested. 

2. To a congressional office in 

response to an inquiry from that office 

made at the request of the subject of a 

record. 

We will disclose information under 

this routine use only in situations in 

which an individual may ask his or her 

congressional representative to 

intercede in a matter relating to 

information contained in this system of 

records. Information will be disclosed 

when the congressional representative 

makes an inquiry and indicates that he 

or she is acting on behalf of the 

individual whose record is requested. 

3. To the Department of Justice (DOJ), 

a court or other tribunal, or another 

party before such tribunal when: 

(a) SSA, or any component thereof; or 

(b) Any SSA employee in his/her 

official capacity; or 

(c) Any SSA employee in his/her 

individual capacity where DOJ (or SSA 

where it is authorized to do so) has 

agreed to represent an employee; or 

(d) The United States or any agency 

thereof where SSA determines that the 

litigation is likely to affect the operation 

of SSA or any of its components, is 

party to litigation or has an interest in 

such litigation, and SSA determines that 

the use of such records by DOJ, a court 

or other tribunal, or another party before 

such tribunal, is relevant and necessary 

to the litigation, provided, however, that 

in each case, SSA determines that such 

disclosure is compatible with the 

purpose for which the records were 

collected. 

We will disclose information under 

this routine use only as necessary to 

enable DOJ to effectively defend SSA, 

its components or employees in 

litigation involving the proposed new 

system of records and ensure that courts 

and other tribunals have appropriate 

information. 

4. To the Equal Employment 

Opportunity Commission (EEOC) when 

requested in connection with 

investigations into alleged or possible 

discriminatory practices in the Federal 

sector, examination of Federal 

affirmative employment programs, 

compliance by Federal agencies with 

the Uniform Guidelines on Employee 

Selection Procedures, or other functions 

vested in the Commission. 

We will disclose information to the 

EEOC, as necessary, to assist in 

reassessing individuals’ requests for 

reasonable accommodation, to assist in 

investigations into alleged or possible 

discriminatory practices in the Federal 

sector, to combat and prevent fraud, 

waste and abuse under the 

Rehabilitation Act of 1973, and for other 

functions vested in the Commission. 

5. To the Federal Labor Relations 

Authority, the General Counsel, the 

Federal Mediation and Conciliation 

Service, the Federal Service Impasses 

Panel, or an arbitrator, when 

information is requested in connection 

with investigations of allegations of 

unfair practices, matters before an 

arbitrator, or the Federal Impasses 

Panel. 

We will disclose information about 

employees under this routine use, as 

necessary, to the Federal Labor 

Relations Authority, the General 

Counsel, the Federal Mediation and 

Conciliation Service, and the Federal 

Service Impasses Panel, or an arbitrator 

in which all or part of the allegations 

involve the Agency’s providing 

reasonable accommodations for 

employees with disabilities. 

6. To the Merit Systems Protection 

Board, or the Office of the Special 

Counsel, in connection with appeals, 

special studies of the civil service and 

other merit systems, review of rules and 

regulations, investigation of alleged or 

possible prohibited personnel practices, 

and other such functions promulgated 

in 5 U.S.C. Chapter 12, or as may be 

authorized by law. 

We will disclose information about 

employees under this routine use, as 

necessary, to the Merit Systems 

Protection Board, or the Office of the 

Special Counsel, in which all or part of 

the allegations in the appeal or action 

involve the Agency’s providing 

reasonable accommodations for 

employees with disabilities. 

7. To contractors and other Federal 

agencies, as necessary, for the purpose 

of assisting SSA in the efficient 

administration of its programs. We will 

disclose information under this routine 

use only in situations in which SSA 

may enter into a contractual or similar 

agreement with a third party to assist in 

accomplishing an Agency function 

relating to this system of records. 

We will disclose information under 

this routine use only in situations in 

which SSA may enter into a contractual 

agreement, or similar agreement, with a 

third party to assist in accomplishing an 

Agency function relating to this system 

of records. 

8. To student volunteers, individuals 

working under a personal service 

contract, and other individuals 

performing functions for SSA, but 

technically not having the status of 

Agency employees, if they need access 

to the records in order to perform their 

assigned Agency functions. 

Under certain Federal statutes, SSA is 

authorized to use the service of 

volunteers and participants in certain 

educational, training, employment and 

community service programs. Examples 

of such statutes and programs include: 

5 U.S.C. 3111 regarding student 

volunteers and 42 U.S.C. 2753 regarding 

the College Work-Study Program. We 

contemplate disclosing information 

under this routine use only when SSA 

uses the services of these individuals 

and they need access to information in 

this system to perform their assigned 

Agency duties. 

9. To the General Services 

Administration (GSA) and the National 

Archives and Records Administration 

(NARA) under 44 U.S.C. 2904 and 2906, 

as amended by the NARA Act of 1984, 

non-tax return information which is not 

restricted from disclosure by Federal 

law for use by those agencies in 

conducting records management 

studies. 

The Administrator of GSA and the 

Archivist of NARA are charged by 44 

U.S.C. 2904, as amended, with 

promulgating standards, procedures and 

guidelines regarding record 

management and conducting records 

management studies. 44 U.S.C. 2906, as 

amended, provides that GSA and NARA 

are to have access to Federal agencies’

records and that agencies are to 

cooperate with GSA and NARA. In 

carrying out these responsibilities, it 

may be necessary for GSA and NARA to 

have access to this proposed system of 

records. In such instances, the routine 

use will facilitate disclosure. 

Federal Register / Vol. 70, No. 208 / Friday, October 28, 2005 / Notices 62159 

10. To Federal, State, and local law 

enforcement agencies and private 

security contractors, as appropriate, 

information necessary: 

• To enable them to protect the safety 

of SSA employees and customers, the 

security of the SSA workplace, and the 

operation of SSA facilities, or 

• To assist investigations or 

prosecutions with respect to activities 

that affect such safety and security or 

activities that disrupts the operation of 

SSA facilities. 

We will disclose information under 

this routine use to law enforcement 

agencies and private security 

contractors when information is needed 

to investigate, prevent, or respond to 

activities that jeopardize the security 

and safety of SSA customers, employees 

or workplaces, or that otherwise disrupt 

the operation of SSA facilities. 

Information would also be disclosed to 

assist in the prosecution of persons 

charged with violating Federal or local 

law in connection with such activities. 

B. Compatibility of Proposed Routine 

Uses 

The Privacy Act (5 U.S.C. 552a(b)(3)) 

and our disclosure regulations (20 CFR 

Part 401) permit us to disclose 

information under a published routine 

use for a purpose that is compatible 

with the purpose for which we collected 

the information. Section 401.150(c) of 

SSA Regulations permits us to disclose 

information under a routine use where 

necessary to carry out SSA programs. 

SSA Regulations at § 401.120 provide 

that we will disclose information when 

a law specifically requires the 

disclosure. The proposed routine uses 

numbered 1 through 8 and number 10 

above will ensure efficient 

administration of the RAPD system; the 

disclosure that would be made under 

routine use number 9 is required by 

Federal law. Thus, all routine uses are 

appropriate and meet the relevant 

statutory and regulatory criteria. 

III. Records Storage Medium and 

Safeguards for the Proposed New 

System Entitled the RAPD System 

SSA will maintain information in the 

RAPD system in electronic and paper 

form. Only authorized SSA and 

contractor personnel who have a need 

for the information in the performance 

of their official duties will be permitted 

access to the information. We will 

safeguard the security of the information 

by requiring the use of access codes to 

enter the computer system that will 

maintain the data and by storing 

computerized records in secured areas 

that are accessible only to employees 

who require the information to perform 

their official duties. Any manually 

maintained records will be kept in 

locked cabinets or in otherwise secure 

areas. 

Contractor personnel having access to 

data in the proposed system of records 

will be required to adhere to SSA rules 

concerning safeguards, access and use of 

the data. 

SSA and contractor personnel having 

access to the data in this system will be 

informed of the criminal penalties of the 

Privacy Act for unauthorized access to 

or disclosure of information maintained 

in this system. See 5 U.S.C. 552a(i)(1). 

IV. Effect of the Proposed New System 

of Records Entitled RAPD 

The proposed new system of records 

will maintain only that information 

which is relevant in providing 

reasonable accommodations for persons 

with disabilities so that these 

individuals can perform the essential 

functions of their employment positions 

or other positions the individual seeks. 

Additionally, SSA will adhere to all 

applicable provisions of the Privacy Act, 

Social Security Act and other Federal 

statutes that govern our use and 

disclosure of the information. Thus, we 

do not anticipate that the proposed 

system of records will have an 

unwarranted effect on the privacy of the 

individuals that will be covered by the 

RAPD System. 

Dated: October 19, 2005. 

Jo Anne B. Barnhart, 

Commissioner. 

SYSTEM NUMBER: 

60–0315 

SYSTEM NAME: 

Reasonable Accommodation for 

Persons with Disabilities (RAPD), Social 

Security Administration, Deputy 

Commissioner for Human Resources. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: IN HEADQUARTERS: 

Office of the Chief Actuary, Social 

Security Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

Office of the Chief Information 

Officer, Social Security Administration, 

6401 Security Boulevard, Baltimore, 

Maryland 21235–6401. 

Office of the Chief Strategic Officer, 

Social Security Administration, 6401 

Security Boulevard, Baltimore, 

Maryland 21235–6401. 

Office of the General Counsel, Social 

Security Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

Office of the Inspector General, Social 

Security Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

Deputy Commissioner for 

Communications, Social Security 

Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

Deputy Commissioner for Disability 

and Income Security Programs, Social 

Security Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

Deputy Commissioner for Finance, 

Assessment and Management, Social 

Security Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

Deputy Commissioner for Human 

Resources, Social Security 

Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

Deputy Commissioner for Legislation 

and Congressional Affairs, Social 

Security Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

Deputy Commissioner for Operations, 

Social Security Administration, 6401 

Security Boulevard, Baltimore, 

Maryland 21235–6401. 

Deputy Commissioner for Policy, 

Social Security Administration, 6401 

Security Boulevard, Baltimore, 

Maryland 21235–6401. 

Deputy Commissioner for Systems, 

Social Security Administration, 6401 

Security Boulevard, Baltimore, 

Maryland 21235–6401. 

FOR OFFICE OF CENTRAL OPERATIONS: 

Manager, Civil Rights and Equal 

Opportunity Staff, Social Security 

Administration, Office of Central 

Operations, Room 7190 SWT, 1500 

Woodlawn Drive, Baltimore, Maryland 

21241. 

REGIONAL ADDRESSES: 

Civil Rights and Equal Opportunity 

Regional Manager, Boston Region, 

Social Security Administration, Room 

1900, John F. Kennedy Federal 

Building, Cambridge Street, Boston, 

Massachusetts 02203–1900. 

Civil Rights and Equal Opportunity 

Regional Manager, New York Region, 

Social Security Administration, Room 

40–100 Federal Building, 26 Federal 

Plaza, New York, New York 10278. 

Civil Rights and Equal Opportunity 

Regional Manager, Philadelphia Region, 

Social Security Administration, 7th 

Floor, 300 Spring Garden Street, 

Philadelphia, Pennsylvania 19123. 

Civil Rights and Equal Opportunity 

Regional Manager, Atlanta Region, 

62160 Federal Register / Vol. 70, No. 208 / Friday, October 28, 2005 / Notices 

Social Security Administration, Suite 

22T64, 61 Forsyth Street, S.W., Atlanta 

Federal Center, Atlanta, Georgia 30303. 

Civil Rights and Equal Opportunity 

Regional Manager, Chicago Region, 

Social Security Administration, 10th 

Floor, 600 West Madison Street, 

Chicago, Illinois 60661. 

Civil Rights and Equal Opportunity 

Regional Manager, Dallas Region, Social 

Security Administration, Suite 500, 

1301 Young Street, Dallas, Texas 75202. 

Civil Rights and Equal Opportunity 

Regional Manager, Kansas City Region, 

Social Security Administration, Room 

436, 601 East 12th Street, Kansas City, 

Missouri 64106. 

Civil Rights and Equal Opportunity 

Regional Manager, Denver Region, 

Social Security Administration, Room 

1468, 1961 Stout Street, Denver, 

Colorado 80294. 

Civil Rights and Equal Opportunity 

Regional Manager, San Francisco 

Region, Social Security Administration, 

6th Floor, 1221 Nevin Avenue, 

Richmond, California 94801. 

Civil Rights and Equal Opportunity 

Regional Manager, Seattle Region, 

Social Security Administration, Suite 

2900, Mail Stop 291A, 701 5th Avenue, 

Seattle, Washington 98104. 

FOR OFFICE OF HEARINGS AND APPEALS: 

Director, Equal Employment 

Opportunity Staff, Social Security 

Administration, Office of Hearings and 

Appeals, Suite 1700, One Skyline 

Tower, 5107 Leesburg Pike, Falls 

Church, Virginia 22041. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees who have requested a 

reasonable accommodation. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The records maintained in this system 

of records are collected for all 

reasonable accommodation (RA) 

requests made by employees. 

Specifically: 

• The employee’s name, Social 

Security number (SSN), number and 

types of RA requests and whether those 

requests have been granted or denied; 

• Medical documentation about the 

disability; 

• Occupational series, grade level and 

Agency component for which RAs have 

been requested; 

• Types of RAs for each job, by 

Agency component, that have been 

approved, and the number and types of 

RA requests that relate to the benefits or 

privileges of employment, and whether 

those requests have been granted or 

denied; 

• Reasons for denial of requests for 

RA; 

• Amount of time taken to process 

each request for RA; and 

• Sources of technical assistance that 

have been consulted in identifying 

possible RAs. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The Rehabilitation Act of 1974, as 

amended, 29 U.S.C. 791; Executive 

Order (E.O.) 13164; Equal Employment 

Opportunity Commission’s Policy 

Guidance on E.O. 13164; Establishing 

Procedures to Facilitate the Provisions 

of Reasonable Accommodation; 

Directives Transmittal Number 915.003, 

October 20, 2000. 

PURPOSE(S): 

Information in this system will be 

used to provide RAs to qualified 

employees with disabilities. SSA will 

provide RAs when: 

• A qualified individual with a 

disability needs an accommodation to 

be considered for a job; 

• A qualified employee with a 

disability needs an accommodation to 

enable him or her to perform the 

essential functions of the job or to gain 

access to the workplace; and 

• A qualified employee with a 

disability needs an accommodation to 

enjoy equal benefits and privileges of 

employment. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES: 

Disclosure may be made for routine 

uses as indicated below. 

1.To the Office of the President for the 

purpose of responding to an individual 

pursuant to an inquiry received from 

that individual or from a third party on 

his or her behalf. 2. To a congressional 

office in response to an inquiry from 

that office made at the request of the 

subject of a record. 3. To the Department 

of Justice (DOJ), a court or other 

tribunal, or another party before such 

tribunal when: 

(a) SSA, or any component thereof; or 

(b) Any SSA employee in his/her 

official capacity; or 

(c) Any SSA employee in his/her 

individual capacity where DOJ (or SSA 

where it is authorized to do so) has 

agreed to represent the employee; or 

(d) The United States or any agency 

thereof where SSA determines that the 

litigation is likely to affect the 

operations of SSA or any of its 

components, is party to litigation or has 

an interest in such litigation, and SSA 

determines that the use of such records 

by DOJ, a court or other tribunal, or 

another party before such tribunal, is 

relevant and necessary to the litigation, 

provided, however, that in each case, 

SSA determines that such disclosure is 

compatible with the purpose for which 

the records were collected. 

4. To the Equal Employment 

Opportunity Commission (EEOC) when 

requested in connection with 

investigations into alleged or possible 

discriminatory practices in the Federal 

sector, examination of Federal 

affirmative employment programs, 

compliance by Federal agencies with 

the Uniform Guidelines on Employee 

Selection Procedures, or other functions 

vested in the Commission. 

5. To the Federal Labor Relations 

Authority, the General Counsel, the 

Federal Mediation and Conciliation 

Service, the Federal Service Impasses 

Panel, or an arbitrator when information 

is requested in connection with the 

investigations of allegations of unfair 

practices, matters before an arbitrator or 

the Federal Impasses Panel. 

6. To the Merit Systems Protection 

Board or the Office of the Special 

Counsel in connection with appeals, 

special studies of the civil service and 

other merit systems, review of rules and 

regulations, investigation of alleged or 

possible prohibited personnel practices, 

and other such functions promulgated 

in 5 U.S.C. Chapter 12, or as may be 

authorized by law. 

7. To contractors and other Federal 

agencies, as necessary, for the purpose 

of assisting SSA in the efficient 

administration of its programs. We 

contemplate disclosing information 

under this routine use only in situations 

in which SSA may enter into a 

contractual, or similar agreement, with 

a third party to assist in accomplishing 

an Agency function relating to this 

system of records. 

8. To student volunteer individuals 

working under a personal services 

contract, and other individuals 

performing functions for SSA, but 

technically not having the status of 

agency employees, if they need access to 

the records in order to perform their 

assigned agency functions. 

9. To the General Services 

Administration (GSA) and the National 

Archives and Records Administration 

(NARA) under 44 U.S.C. § 2904 and 

§ 2906, as amended by the NARA Act of 

1984, non-tax return information which 

is not restricted from disclosure by 

federal law for the use of those agencies 

in conducting records management 

studies. 

10. To Federal, State, and local law 

enforcement agencies and private 

security contractors, as appropriate, 

information necessary: 

• to enable them to protect the safety 

of SSA employees and customers, the 

Federal Register / Vol. 70, No. 208 / Friday, October 28, 2005 / Notices 62161 

security of the SSA workplace, the 

operation of SSA facilities, or 

• to assist investigations or 

prosecutions with respect to activities 

that affect such safety and security or 

activities that disrupts the operation of 

SSA facilities. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are maintained 

and stored in both electronic and paper 

form at the systems locations identified 

above. 

RETRIEVABILITY: 

Records in this system are retrieved 

by the employee’s name and/or SSN. 

SAFEGUARDS: 

Security measures include the use of 

access codes to enter the computer 

system which will maintain the data 

and by storing computerized records in 

secured areas which are accessible only 

to employees who require the 

information in performing their official 

duties. Any manually maintained 

records will be kept in locked cabinets 

or in otherwise secure areas. SSA 

employees who have access to the data 

will be informed of the criminal 

penalties of the Privacy Act for 

unauthorized access to, or disclosure of, 

information maintained in the system. 

See 5 U.S.C. 552a(i)(1). 

Contractor personnel having access to 

data in the system of records will be 

required to adhere to SSA rules 

concerning safeguards, access and use of 

the data. 

RETENTION AND DISPOSAL: 

Records and data created, received, 

maintained for purposes of tracking 

agency compliance with Executive 

Order 13164 and the Equal Employment 

Opportunity Commission guidance, will 

be deleted/destroyed in accordance with 

NARA GRS 1, Sec. 24. 

SYSTEM MANAGER(S): 

Deputy Commissioner for Human 

Resources, Associate Commissioner, 

Office of Civil Rights and Equal 

Opportunity, Social Security 

Administration, 6401 Security 

Boulevard, Baltimore, Maryland 21235–

6401. 

NOTIFICATION PROCEDURE(S): 

An individual can determine if this 

system contains a record about him/her 

by writing to the systems manager(s) at 

the above address and providing his/her 

name, SSN, or other information that 

may be in the system of records that will 

identify him/her. An individual 

requesting notification of records in 

person should provide the same 

information, as well as provide an 

identity document, preferably with a 

photograph, such as a driver’s license or 

some other means of identification. If an 

individual does not have any 

identification documents sufficient to 

establish his/her identity, the individual 

must certify in writing that he/she is the 

person claimed to be and that he/she 

understands that the knowing and 

willful request for, or acquisition of, a 

record pertaining to another individual 

under false pretenses is a criminal 

offense. 

If notification is requested by 

telephone, an individual must verify 

his/her identity by providing identifying 

information that parallels information in 

the record to which notification is being 

requested. The individual will be 

required to submit a request in writing 

or in person if it is determined that the 

identifying information provided by 

telephone is insufficient. If an 

individual is requesting information by 

telephone on behalf of another 

individual, the subject individual must 

be connected with SSA and the 

requesting individual in the same phone 

call. SSA will establish the subject 

individual’s identity (his/her name, 

SSN, address, date of birth, and place of 

birth, along with one other piece of 

information, such as mother’s maiden 

name) and ask for his/her consent in 

providing information to the requesting 

individual. 

If a request for notification is 

submitted by mail, an individual must 

include a notarized statement to SSA to 

verify his/her identity or must certify in 

the request that he/she is the person 

claimed to be and that he/she 

understands that the knowing and 

willful request for, or acquisition of, a 

record pertaining to another individual 

under false pretenses is a criminal 

offense. These procedures are in 

accordance with SSA Regulations (20 

CFR 401.40). 

An individual who requests access to 

his or her medical records must also 

name a representative in writing. The 

representative may be a physician, other 

health professional, or other responsible 

individual, who would be willing to 

explain the contents of the medical 

record(s) before giving the entire 

medical record(s) to the individual. 

These procedures are in accordance 

with SSA Regulation (20 CFR 401.55). 

RECORD ACCESS PROCEDURE(S): 

Same as Notification procedures. 

Requesters should also reasonably 

specify the record contents they are 

seeking. These procedures are in 

accordance with SSA Regulations (20 

CFR 401.50). 

CONTESTING RECORD PROCEDURE(S): 

Same as Notification procedures. 

Requesters should also reasonably 

identify the record, specify the 

information they are contesting, and 

state the corrective action sought, and 

the reasons for the correction, with 

supporting justification showing how 

the record is untimely, incomplete, 

inaccurate, or irrelevant. These 

procedures are in accordance with SSA 

Regulations (20 CFR 401.65). 

RECORD SOURCE CATEGORIES: 

Information in this system is supplied 

directly by the requesting individuals 

and SSA officials. 

SYSTEMS EXEMPT FROM CERTAIN PROVISIONS OF

THE PRIVACY ACT: 

None. 

[FR Doc. 05–21491 Filed 10–27–05; 8:45 am] 

BILLING CODE 4191–02–P 

DEPARTMENT OF TRANSPORTATION 

Office of the Secretary 

Aviation Proceedings, Agreements 

filed the week ending October 7, 2005 

The following Agreements were filed 

with the Department of Transportation 

under the Sections 412 and 414 of the 

Federal Aviation Act, as amended (49 

U.S.C. 1382 and 1384) and procedures 

governing proceedings to enforce these 

provisions. Answers may be filed within 

21 days after the filing of the 

application. 

Docket Number: OST–2005–22659. 

Date Filed: October 4, 2005. 

Parties: Members of the International 

Air Transport Association. 

Subject: GVA/SRC/003/05 dated 19 

August 2005 and GVA/SRC/005 dated 

August 28, 2005, i.e. Resolution 801r 

Intended effective date: 1 November 

2005. 

Renee V. Wright, 

Program Manager, Docket Operations, 

Federal Register Liaison. 

[FR Doc. 05–21537 Filed 10–27–05; 8:45 am] 

BILLING CODE 4910–62–P