# Official Journal C 307/2013

| | ISSN 1977-091X
  doi:10.3000/1977091X.C_2013.307.eng |
| --- | --- |
| Official Journal
  of the European Union | C 307 |
| | |
| English edition | Information and Notices | Volume 5622 October 2013 |

ISSN 1977-091X

doi:10.3000/1977091X.C_2013.307.eng

Official Journal

of the European Union

C 307

English edition

Information and Notices

Volume 5622 October 2013

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| Notice No | Contents | page |
| --- | --- | --- |
| | IV   Notices |
| | NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES |
| | Council |
| 2013/C 307/01 | Financial Activity Report 2012 — Section II — European Council and Council | 1 |

Notice No

Contents

page

IV   Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

Council

2013/C 307/01

Financial Activity Report 2012 — Section II — European Council and Council

1

| EN | |
| --- | --- |

EN

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IV Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

Council

| 22.10.2013 | EN | Official Journal of the European Union | C 307/1 |
| --- | --- | --- | --- |

22.10.2013

EN

Official Journal of the European Union

C 307/1

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FINANCIAL ACTIVITY REPORT 2012

Section II — European Council and Council

2013/C 307/01

TABLE OF CONTENTS

| 1. | INTRODUCTION |
| --- | --- |

1.

| 2. | SUMMARY |
| --- | --- |

2.

| 3. | OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2012 |
| --- | --- |

3.

| 3.1. | The main administrative objectives |
| --- | --- |

3.1.

| 3.2. | Establishment of the budget for the European Council and Council in 2012 |
| --- | --- |

3.2.

| 3.2.1. | General approach |
| --- | --- |

3.2.1.

| 3.2.2. | Budget 2012 |
| --- | --- |

3.2.2.

| 3.2.3. | Budget 2012 and the Financial Perspectives of Heading 5 of the EU budget |
| --- | --- |

3.2.3.

| 4. | GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2012 |
| --- | --- |

4.

| 4.1. | Activities and objectives in 2012 |
| --- | --- |

4.1.

| 4.1.1. | European Council and Council activities in 2012 |
| --- | --- |

4.1.1.

| 4.1.2. | Achievement of administrative objectives in 2012 |
| --- | --- |

4.1.2.

| 4.2. | Revenue |
| --- | --- |

4.2.

| 4.3. | Expenditure in 2012 |
| --- | --- |

4.3.

| 4.3.1. | Overview of implementation of the budget in 2004-2012 |
| --- | --- |

4.3.1.

| 4.3.2. | Implementation of the appropriations by category 2012 |
| --- | --- |

4.3.2.

| 4.3.3. | Modification of the budget in 2012 |
| --- | --- |

4.3.3.

| 4.4. | Appropriations carried over |
| --- | --- |

4.4.

| 4.4.1. | Implementation of the carry-over appropriations from 2011 to 2012 |
| --- | --- |

4.4.1.

| 4.4.2. | Appropriations carried over from 2012 to 2013 |
| --- | --- |

4.4.2.

| 4.5. | Assigned revenue |
| --- | --- |

4.5.

| 4.5.1. | Assigned revenue accrued before 2012 |
| --- | --- |

4.5.1.

| 4.5.2. | Assigned revenue accrued in 2012 |
| --- | --- |

4.5.2.

1.   INTRODUCTION

In conformity with Article 142 of the Financial Regulation (FR) (1) this document constitutes a report on budgetary and financial management of Section II of the EU budget (European Council and Council) for the financial year 2012.

The report is based on the accounts for 2012, the findings in the annual activity reports of the Council’s authorising officers and the budget implementation information from the Council’s financial system.

Chapter 3 of this report presents a summary of the framework which was established for the financial year 2012. A global overview on the implementation of the budget appropriations available in 2012 is given in Chapter 4.

The implementation of the budget 2012 by budget line is presented in the Annex.

2.   SUMMARY

The General Secretariat of the Council (GSC hereafter) continued efforts to rationalise the budget set up and implementation in 2012 by reinforcing substance knowledge and the operational competencies of its financial agents. As a result of a thorough analysis on the real needs and prioritisation, the budget for the European Council and Council (EC/C hereafter) 2012 was reduced by EUR 29 million compared to 2011.

The efforts to streamline the size and the use of GSC’s human resources was translated into a reduction of 20 posts in the establishment plan totalling, thus, to 3 153 posts in the EC/C establishment plan in 2012.

The EC/C budget 2012 was established at EUR 533,9 million. At the end of 2012, an amount of EUR 489,9 million was committed whereas EUR 44 million was cancelled. Thus, the implementation rate of the EC/C budget was 91,8 % in 2012.

The main reasons for the cancelled appropriation of EUR 44 million are:

| — | underspending of the delegations’ travel envelopes (EUR 14,7 million), |
| --- | --- |

—

underspending of the delegations’ travel envelopes (EUR 14,7 million),

| — | underspending in interpretation (EUR 5,9 million), |
| --- | --- |

—

underspending in interpretation (EUR 5,9 million),

| — | no salary adjustment (EUR 7,4 million), |
| --- | --- |

—

no salary adjustment (EUR 7,4 million),

| — | reduced need for the Official Journal (EUR 0,9 million), |
| --- | --- |

—

reduced need for the Official Journal (EUR 0,9 million),

| — | under-occupation of posts in the establishment plan and lower salary costs (EUR 6,4 million), |
| --- | --- |

—

under-occupation of posts in the establishment plan and lower salary costs (EUR 6,4 million),

| — | smaller need for other staff expenditure (e.g. contractual agents, SNEs,), and missions (EUR 3 million), |
| --- | --- |

—

smaller need for other staff expenditure (e.g. contractual agents, SNEs,), and missions (EUR 3 million),

| — | lower need for organising meetings, technical installations and office equipment (EUR 1,5 million), |
| --- | --- |

—

lower need for organising meetings, technical installations and office equipment (EUR 1,5 million),

| — | non-activation of the reserve (EUR 2 million). |
| --- | --- |

—

non-activation of the reserve (EUR 2 million).

As for the cancelled appropriations, it should be noted that the four first points (EUR 29 million) practically depend on the activities/actions of the Member States, i.e. use of delegations’ travel and interpretation envelopes, decisions on salary adjustments, and how and when the legislative decisions are converted into publications in the Official Journal.

3.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2012

3.1.   The main administrative objectives

The main administrative objectives of the General Secretariat of the Council for 2012 were:

| — | To ensure continuous support to the President of the European Council and to the Council. |
| --- | --- |

—

To ensure continuous support to the President of the European Council and to the Council.

| — | To proceed further with the process of administrative modernisation with the objective to reinforce the quality of its organisation. |
| --- | --- |

—

To proceed further with the process of administrative modernisation with the objective to reinforce the quality of its organisation.

| — | To prepare the adaptation of its organisation to the accession of Croatia in July 2013. |
| --- | --- |

—

To prepare the adaptation of its organisation to the accession of Croatia in July 2013.

3.2.   Establishment of the budget for the European Council and Council in 2012

3.2.1.   General approach

The establishment of the budget 2012 for the European Council and Council was based on two separate procedures:

| (1) | the proposal for the draft budget 2012 in March 2011; and |
| --- | --- |

(1)

the proposal for the draft budget 2012 in March 2011; and

| (2) | an amending letter to the draft budget 2012 in August 2011 in view of the accession of Croatia. |
| --- | --- |

(2)

an amending letter to the draft budget 2012 in August 2011 in view of the accession of Croatia.

The 2012 EC/C budget was based on the objective of zero growth in terms of appropriations compared to the level of 2011. In addition to this zero growth approach, the appropriations for some specific items were reduced, taking into account past years’ budget implementation.

In order to prepare the accession of Croatia, resources were necessary already for 2012, notably for the Croatian language (translators and lawyer linguists) and for the publication of the acquis communautaire in that language. Therefore, the Commission invited the institutions on 30 June 2011 to introduce by 5 August 2011 their proposals for the accession related resources which were then incorporated into the amending letter to the draft budget 2012 of the EU. To face the requirements of the accession of Croatia, the GSC proposed an addition to its draft budget 2012 of EUR 1 375 000.

3.2.2.   Budget 2012

The budget authority established the overall EC/C budget 2012 at EUR 533,9 million.

The difference of EUR – 29,3 million (– 5,2 %) compared to the 2011 budget breaks down as follows:

| — | reduction of EUR 10 million from advance payments for the Europa-Building, |
| --- | --- |

—

reduction of EUR 10 million from advance payments for the Europa-Building,

| — | reduction of EUR 9 million from delegations’ travel expenses, |
| --- | --- |

—

reduction of EUR 9 million from delegations’ travel expenses,

| — | reduction of EUR 8 million from interpretation, |
| --- | --- |

—

reduction of EUR 8 million from interpretation,

| — | reduction of EUR 4 million from the contingency reserve, |
| --- | --- |

—

reduction of EUR 4 million from the contingency reserve,

| — | reduction of EUR 2,5 million related to the building contracts transferred to EEAS, |
| --- | --- |

—

reduction of EUR 2,5 million related to the building contracts transferred to EEAS,

| — | increase of EUR 2,8 million for operating expenditure (e.g. statutory and contractual obligations), |
| --- | --- |

—

increase of EUR 2,8 million for operating expenditure (e.g. statutory and contractual obligations),

| — | increase of EUR 1,4 million to prepare the accession of Croatia, which breaks down as follows.






  — | Contractual staff related expenditure: EUR 400 000, |
| --- | --- | --- |

—

increase of EUR 1,4 million to prepare the accession of Croatia, which breaks down as follows.

—

Contractual staff related expenditure: EUR 400 000,

| — | Official Journal/acquis communautaire: EUR 550 000, |
| --- | --- |

—

Official Journal/acquis communautaire: EUR 550 000,

| — | Buildings, equipment and operating expenditure: EUR 425 000. |
| --- | --- |

—

Buildings, equipment and operating expenditure: EUR 425 000.

The establishment plan 2012 of the EC/C was reduced by 20 posts from 3 173 to 3 153.

Table 1 gives an overview on how the budget 2012 was established by category. With the impact of the supplementary resources to prepare the accession of Croatia the nominal decrease of the 2012 EC/C compared to 2011 was 5,2 %. Given the estimated inflation of 1,8 % for 2012 the EC/C budget was actually reduced in real terms by 7 %.

Table 1

EC/C budget 2012 compared to 2011 (by category)

| (EUR) |
| --- |
| Category | Budget 2011 | Draft budget 2012 | Amending letter (Cro) | Final budget 2012 | Difference 2012/2011 |
| | 1 | 2 | 3 | 4 = 2 + 3 | 5 = 4/1 |
| Establishment plan | 288 302 206 | 294 797 000 | — | 294 797 000 | 2,3 % |
| Other staff expenditure | 24 586 301 | 23 065 000 | 425 000 | 23 490 000 | –4,5 % |
| Buildings | 38 255 000 | 38 153 000 | 350 000 | 38 503 000 | 0,6 % |
| IT systems | 35 782 000 | 36 091 000 | 25 000 | 36 116 000 | 0,9 % |
| Interpreting costs | 94 722 973 | 86 723 000 | — | 86 723 000 | –8,4 % |
| Delegations’ travel expenses | 33 675 000 | 24 675 000 | — | 24 675 000 | –26,7 % |
| Official Journal | 5 193 000 | 4 626 000 | 550 000 | 5 176 000 | –0,3 % |
| Title III (transferred to EEAS in 2012) | 2 536 000 | — | — | — | – 100,0 % |
| Miscellaneous | 19 210 000 | 17 415 000 | 25 000 | 17 440 000 | –9,2 % |
| Reserve | 6 000 000 | 2 000 000 | — | 2 000 000 | –66,7 % |
| Total (excl. acquisition) | 548 262 480 | 527 545 000 | 1 375 000 | 528 920 000 | –3,5 % |
| Acquisition of immovable property | 15 000 000 | 5 000 000 | — | 5 000 000 | –66,7 % |
| Grand total | 563 262 480 | 532 545 000 | 1 375 000 | 533 920 000 | –5,2 % |

(EUR)

Category

Budget 2011

Draft budget 2012

Amending letter (Cro)

Final budget 2012

Difference 2012/2011

1

2

3

4 = 2 + 3

5 = 4/1

Establishment plan

288 302 206

294 797 000

—

294 797 000

2,3 %

Other staff expenditure

24 586 301

23 065 000

425 000

23 490 000

–4,5 %

Buildings

38 255 000

38 153 000

350 000

38 503 000

0,6 %

IT systems

35 782 000

36 091 000

25 000

36 116 000

0,9 %

Interpreting costs

94 722 973

86 723 000

—

86 723 000

–8,4 %

Delegations’ travel expenses

33 675 000

24 675 000

—

24 675 000

–26,7 %

Official Journal

5 193 000

4 626 000

550 000

5 176 000

–0,3 %

Title III (transferred to EEAS in 2012)

2 536 000

—

—

—

– 100,0 %

Miscellaneous

19 210 000

17 415 000

25 000

17 440 000

–9,2 %

Reserve

6 000 000

2 000 000

—

2 000 000

–66,7 %

Total (excl. acquisition)

548 262 480

527 545 000

1 375 000

528 920 000

–3,5 %

Acquisition of immovable property

15 000 000

5 000 000

—

5 000 000

–66,7 %

Grand total

563 262 480

532 545 000

1 375 000

533 920 000

–5,2 %

3.2.3.   Budget 2012 and the Financial Perspectives of Heading 5 of the EU budget

Table 2 gives an overview on the evolution of the EC/C budget in 2006-2012. The EC/C share in the Heading 5 of the Multiannual Financial Perspectives has declined from 8,8 % in 2006 to 6,2 % in 2012.

The reductions achieved in 2006-2012 are largely a result of prudent budget management. The significant reduction in 2011 is mainly due to the transfer of resources to the EEAS, whereas the decrease in 2012 resulted from reductions of appropriations of certain activities in view of the previous years’ implementation and actual need (e.g. interpretation and delegations’ travel expenses; ref. point 3.2.2).

Table 2

Evolution of Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2006-2012

| (Amounts at current prices) | 2006 | 2007 | 2008 | 2009 (2) | 2010 | 2011 | 2012 |
| --- | --- | --- | --- | --- | --- | --- | --- |
| million EUR | change | million EUR | change | million EUR | change | million EUR | change | million EUR | change | million EUR | change | million EUR | change |
| Heading 5 | 6 708 | 5,5 % | 7 115 | 6,1 % | 7 457 | 4,8 % | 7 603 | 2,0 % | 7 962 | 4,7 % | 8 173 | 2,7 % | 8 607 | 5,3 % |
| EC/C | 592 | 5,2 % | 594 | 0,3 % | 595 | 0,2 % | 603 | 1,3 % | 634 | 5,1 % | 563 | –11,2 % | 534 | –5,2 % |
| EC/C share in Heading 5 | 8,8 % | 8,3 % | 8,0 % | 7,9 % | 8,0 % | 6,9 % | 6,2 % |

(Amounts at current prices)

2006

2007

2008

2009 (2)

2010

2011

2012

million EUR

change

million EUR

change

million EUR

change

million EUR

change

million EUR

change

million EUR

change

million EUR

change

Heading 5

6 708

5,5 %

7 115

6,1 %

7 457

4,8 %

7 603

2,0 %

7 962

4,7 %

8 173

2,7 %

8 607

5,3 %

EC/C

592

5,2 %

594

0,3 %

595

0,2 %

603

1,3 %

634

5,1 %

563

–11,2 %

534

–5,2 %

EC/C share in Heading 5

8,8 %

8,3 %

8,0 %

7,9 %

8,0 %

6,9 %

6,2 %

4.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2012

4.1.   Activities and objectives in 2012

4.1.1.   European Council and Council activities in 2012

In the framework of the financial activity report, the GSC provides information on its core activities which are relevant from the financial point of view, and which describe the functioning of the Council and European Council during the financial year.

Table 3 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council in 2003-2012. In addition to the 4 704‘institutional’ meetings, the GSC has organised a further 2 189 internal meetings, training sessions, seminars, information sessions and briefings, and meetings with third countries in 2012.

Table 3

Development of the number of meetings in 2003-2012

| Institutional meetings | 2003 | 2004 | 2005 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011 | 2012 |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Summits | 6 | 5 | 3 | 3 | 3 | 5 | 7 | 7 | 9 | 7 |
| Councils | 77 | 76 | 80 | 76 | 68 | 81 | 74 | 86 | 85 | 77 |
| Coreper | 134 | 128 | 123 | 120 | 106 | 144 | 140 | 122 | 135 | 140 |
| Working groups | 4 333 | 3 971 | 3 918 | 4 037 | 4 183 | 4 480 | 4 272 | 4 127 | 4 373 | 4 480 |
| Total | 4 550 | 4 180 | 4 124 | 4 236 | 4 360 | 4 710 | 4 493 | 4 342 | 4 602 | 4 704 |
| Other meetings | 2 209 | 2 392 | 2 791 | 2 713 | 1 735 | 2 051 | 2 021 | 1 996 | 2 075 | 2 189 |
| Grand total | 6 759 | 6 572 | 6 915 | 6 949 | 6 095 | 6 761 | 6 514 | 6 338 | 6 677 | 6 893 |

Institutional meetings

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

Summits

6

5

3

3

3

5

7

7

9

7

Councils

77

76

80

76

68

81

74

86

85

77

Coreper

134

128

123

120

106

144

140

122

135

140

Working groups

4 333

3 971

3 918

4 037

4 183

4 480

4 272

4 127

4 373

4 480

Total

4 550

4 180

4 124

4 236

4 360

4 710

4 493

4 342

4 602

4 704

Other meetings

2 209

2 392

2 791

2 713

1 735

2 051

2 021

1 996

2 075

2 189

Grand total

6 759

6 572

6 915

6 949

6 095

6 761

6 514

6 338

6 677

6 893

Another quantitative indicator of activities is the legal acts published in the Official Journal (OJ) (Table 4). In 2012, 958 legal acts were published in the OJ. It should be noted that the volume of the legal acts depends on the finalisation of the legislative process before the acts can be elaborated into final texts for publishing in the OJ.

Table 4

Development of the number of legal acts in 2003-2012

| | 2003 | 2004 | 2005 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011 | 2012 |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Legal acts published in the OJ | 1 045 | 1 118 | 1 056 | 1 317 | 1 000 | 1 274 | 829 | 825 | 986 | 958 |

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

Legal acts published in the OJ

1 045

1 118

1 056

1 317

1 000

1 274

829

825

986

958

4.1.2.   Achievement of administrative objectives in 2012

Achievement of the objectives established for the budget year 2012 may be summarised as follows:

| — | Establishment plan

  In 2012, the GSC recruited 165 officials (147 permanent officials and 18 temporary agents). During the year 246 officials (217 permanent officials and 29 temporary agents) left resulting in a net decrease of 81 in the EC/C establishment plan. |
| --- | --- |

—

Establishment plan

In 2012, the GSC recruited 165 officials (147 permanent officials and 18 temporary agents). During the year 246 officials (217 permanent officials and 29 temporary agents) left resulting in a net decrease of 81 in the EC/C establishment plan.

| — | Administrative modernisation

  As a consequence of management decisions taken by the GSC, the establishment plan was reduced by 20 posts. The reduction is a combination of a transfer of activities from the GSC’s Sickness Insurance Service (9 posts) to the PMO of the Commission, and a rationalisation of the working methods within the language units (11 posts).
  As part of a continued drive towards administrative modernisation and flexible working arrangements, and to help all staff to improve their work-life balance, new teleworking options were introduced at the GSC in November 2012. The arrangement expands, within certain conditions inter alia verifiable result and measurable output, the possibilities for standard and occasional teleworking of staff. |
| --- | --- |

—

Administrative modernisation

As a consequence of management decisions taken by the GSC, the establishment plan was reduced by 20 posts. The reduction is a combination of a transfer of activities from the GSC’s Sickness Insurance Service (9 posts) to the PMO of the Commission, and a rationalisation of the working methods within the language units (11 posts).

As part of a continued drive towards administrative modernisation and flexible working arrangements, and to help all staff to improve their work-life balance, new teleworking options were introduced at the GSC in November 2012. The arrangement expands, within certain conditions inter alia verifiable result and measurable output, the possibilities for standard and occasional teleworking of staff.

| — | Financial management

  In 2012, the GSC continued with measures to further improve its financial management and performance. During the year the GSC focused on reinforcing the substance knowledge and operational competencies of its financial agents. As a result authorising officers’ budget planning and implementation improved (less reallocation of funds and higher budget implementation rate compared to 2011).
  In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC continued to improve and was 19 days in 2012 (21 days in 2011 and 27 in 2010; maximum time limit being 30 calendar days (Directive COM(2009) 126 final). |
| --- | --- |

—

Financial management

In 2012, the GSC continued with measures to further improve its financial management and performance. During the year the GSC focused on reinforcing the substance knowledge and operational competencies of its financial agents. As a result authorising officers’ budget planning and implementation improved (less reallocation of funds and higher budget implementation rate compared to 2011).

In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC continued to improve and was 19 days in 2012 (21 days in 2011 and 27 in 2010; maximum time limit being 30 calendar days (Directive COM(2009) 126 final).

| — | Building Policy

  The project to renovate the Residence Palace and convert it into the seat of the European Council and the Council of Ministers (Europa Building) continued in 2012 with the actual construction work including, among other things, starting to building up floors, insulation and various technical installations. |
| --- | --- |

—

Building Policy

The project to renovate the Residence Palace and convert it into the seat of the European Council and the Council of Ministers (Europa Building) continued in 2012 with the actual construction work including, among other things, starting to building up floors, insulation and various technical installations.

4.2.   Revenue

Table 5 gives an overview on the global outcome of revenue operations in 2012. The expression ‘Established rights 2011’ refers to the recovery orders which were made in 2011 but for which the recovery of the amounts took place only in 2012. The expression ‘Established rights 2012’ in turn corresponds to recoveries launched in 2012.

As the 2011 revenue operations concern merely the finalisation of the outstanding recoveries in 2012, the analysis on revenue operations is focused on those launched in 2012 and on the totals.

Table 5

Overview of revenue operations in 2012 budget

| (EUR) |
| --- |
| Title
  Chapter | Established rights 2011 | Recovered revenues from 2011 | Established rights 2012 | Recovered revenues from 2012 | Total established rights 2011 + 2012 | Total recovered 2011 + 2012 | To be recovered in 2013 |
| | 1 | 2 | 3 | 4 | 5 = 1 + 3 | 6 = 2 + 4 | 7 = 5 – 6 |
| 4 | Miscellaneous Community taxes, levies and dues |

(EUR)

Title

Chapter

Established rights 2011

Recovered revenues from 2011

Established rights 2012

Recovered revenues from 2012

Total established rights 2011 + 2012

Total recovered 2011 + 2012

To be recovered in 2013

1

2

3

4

5 = 1 + 3

6 = 2 + 4

7 = 5 – 6

4

1 781 865

1 613 558

56 728 674

55 732 900

58 510 539

57 346 459

1 164 080

| 40 | Deductions from staff remuneration |
| --- | --- |

40

Deductions from staff remuneration

0

0

25 237 663

25 237 663

25 237 663

25 237 663

0

| 41 | Contributions to the pension scheme |
| --- | --- |

41

Contributions to the pension scheme

1 781 865

1 613 558

31 491 011

30 495 238

33 272 876

32 108 796

1 164 080

| 5 | Revenue accruing from the administrative operation |
| --- | --- |

5

8 710 247

8 509 259

40 751 445

31 791 610

49 461 692

40 300 869

9 160 823

| 50 | Proceeds from the sale of movable and immovable property |
| --- | --- |

50

Proceeds from the sale of movable and immovable property

55 493

57 947

4 690

3 200

60 183

61 147

– 965

| 51 | Proceeds from letting and hiring |
| --- | --- |

51

Proceeds from letting and hiring

50 917

50 917

322 152

287 378

373 068

338 295

34 773

| 52 | Revenue from investments or loans granted, bank and other interest |
| --- | --- |

52

Revenue from investments or loans granted, bank and other interest

161

92 525

92 525

92 686

92 525

161

| 55 | Revenue from the proceeds of services supplied and work carried out |
| --- | --- |

55

Revenue from the proceeds of services supplied and work carried out

124 562

124 016

183 407

179 254

307 969

303 270

4 699

| 55 | EEAS Revenue from the proceeds of services supplied and work etc. |
| --- | --- |

55

EEAS Revenue from the proceeds of services supplied and work etc.

2 788

6 334 595

6 327 661

6 337 383

6 327 661

9 722

| 57 | Other contributions and refunds in connection with administrat. |
| --- | --- |

57

Other contributions and refunds in connection with administrat.

8 191 127

7 991 179

33 250 315

24 462 809

41 441 442

32 453 988

8 987 453

| 58 | Miscellaneous compensation |
| --- | --- |

58

Miscellaneous compensation

0

0

171 611

71 561

171 611

71 561

100 050

| 58 | EEAS Miscellaneous compensation |
| --- | --- |

58

EEAS Miscellaneous compensation

285 200

285 200

392 150

367 221

677 350

652 421

24 929

| 6 | Contributions and repayments under community agreements etc. |
| --- | --- |

6

9 324

9 324

1 147 035

503 774

1 156 359

513 098

643 261

| 63 | Contributions under specific agreements |
| --- | --- |

63

Contributions under specific agreements

9 324

9 324

1 147 035

503 774

1 156 359

513 098

643 261

| 7 | Interest on late payments |
| --- | --- |

7

0

0

395

395

395

395

0

| 9 | Miscellaneous revenue |
| --- | --- |

9

1 966

534

1 586

730

3 552

1 263

2 289

Total

10 503 403

10 132 676

98 629 134

88 029 409

109 132 537

98 162 085

10 970 453

The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 109 million in 2012. From this amount EUR 98 million was recovered during the financial year whereas EUR 11 million will be collected in 2013.

Almost 60 % (EUR 57 million) of the total recovered revenues in 2012 relates to Community taxes, levies and dues collected from the GSC’s personnel. From this amount EUR 25 million covers the deductions from staff remuneration. EUR 32 million corresponds to contributions and transfers of pension rights to the pension scheme.

The remainder, or 40 % (EUR 40 million), is accrued from various administrative operations. This amount comes mainly from the following sources:

| — | Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2010 and 2011 (EUR 7,5 million and EUR 15,4 million respectively) (Chapter 57). |
| --- | --- |

—

Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2010 and 2011 (EUR 7,5 million and EUR 15,4 million respectively) (Chapter 57).

| — | Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 7,1 million) (Chapter 57). |
| --- | --- |

—

Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 7,1 million) (Chapter 57).

| — | Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 6,3 million and EUR 0,7 million) (Chapters 55 and 58 respectively). |
| --- | --- |

—

Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 6,3 million and EUR 0,7 million) (Chapters 55 and 58 respectively).

| — | Contributions by other institutions and payments by Council officials for the Council crèche (EUR 1,1 million) (Chapter 57). |
| --- | --- |

—

Contributions by other institutions and payments by Council officials for the Council crèche (EUR 1,1 million) (Chapter 57).

4.3.   Expenditure in 2012

4.3.1.   Overview of implementation of the budget in 2004-2012

The overall implementation rate of the EC/C budget has been on average 96 % over the past nine years (Graph 1). The implementation rate refers to the commitments made during the budget year.

The actual annual payments during the period have been on average 81 % of the budget. The difference between the overall implementation and payments of a given year (i.e. non-paid commitments) has been carried over, in conformity with Article 9(4) of the Financial Regulation, to the next budget year for the necessary payments.

The carried over appropriations break down into two major categories: functioning of the GSC and buildings. The first is related to obligations duly contracted before the end of the budget year but where the goods have not yet been delivered and/or for which no invoices have been received before the end of the year.

Graph 1

Global budget implementation 2004-2012

Image

The second category refers to the GSC’s acquisition of buildings such as LEX, the crèche and the Europa Building. In the last few years, the GSC has been able to use the savings made during the budget implementation to finance these acquisitions.

In 2012, two payments were made for the acquisition of the Europa Building: the first in February of EUR 5 million and the second in December of EUR 10 million.

4.3.2.   Implementation of the appropriations by category 2012

The analysis of expenditure in 2012 is presented at a level of the 10 most significant expenditure categories.

Table 6 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used in 2012.

Table 6

Overview of the implementation of the 2012 budget (by category)

| (EUR) |
| --- |
| Category | Budget 2012 (initial) | Budget 2012 (3) (final) | Commitments | Outturn rate | Cancelled appropriations |
| | 1 | 2 | 3 | 4 = 3/2 | 5 = 2 – 3 |
| Establishment plan | 294 797 000 | 294 797 000 | 280 945 901 | 95,3 % | 13 851 099 |
| Other staff expenditure | 23 490 000 | 23 490 000 | 20 460 594 | 87,1 % | 3 029 406 |
| Buildings | 38 503 000 | 39 773 000 | 38 906 426 | 97,8 % | 866 574 |
| Computer systems | 36 116 000 | 36 116 000 | 35 987 499 | 99,6 % | 128 501 |
| Interpreting costs | 86 723 000 | 79 517 346 | 73 648 026 | 92,6 % | 5 869 320 |
| Delegations' travel expenses | 24 675 000 | 20 095 654 | 5 425 528 | 27,0 % | 14 670 126 |
| Official Journal | 5 176 000 | 5 176 000 | 4 306 791 | 83,2 % | 869 209 |
| Miscellaneous | 17 440 000 | 17 955 000 | 15 241 542 | 84,9 % | 2 713 458 |
| Reserve | 2 000 000 | 2 000 000 | — | — | 2 000 000 |
| Total (excl. acquisition) | 528 920 000 | 518 920 000 | 474 922 307 | 91,5 % | 43 997 693 |
| Acquisition of immovable property | 5 000 000 | 15 000 000 | 15 000 000 | 100,0 % | — |
| Grand total | 533 920 000 | 533 920 000 | 489 922 307 | 91,8 % | 43 997 693 |

(EUR)

Category

Budget 2012 (initial)

Budget 2012 (3) (final)

Commitments

Outturn rate

Cancelled appropriations

1

2

3

4 = 3/2

5 = 2 – 3

Establishment plan

294 797 000

294 797 000

280 945 901

95,3 %

13 851 099

Other staff expenditure

23 490 000

23 490 000

20 460 594

87,1 %

3 029 406

Buildings

38 503 000

39 773 000

38 906 426

97,8 %

866 574

Computer systems

36 116 000

36 116 000

35 987 499

99,6 %

128 501

Interpreting costs

86 723 000

79 517 346

73 648 026

92,6 %

5 869 320

Delegations' travel expenses

24 675 000

20 095 654

5 425 528

27,0 %

14 670 126

Official Journal

5 176 000

5 176 000

4 306 791

83,2 %

869 209

Miscellaneous

17 440 000

17 955 000

15 241 542

84,9 %

2 713 458

Reserve

2 000 000

2 000 000

—

—

2 000 000

Total (excl. acquisition)

528 920 000

518 920 000

474 922 307

91,5 %

43 997 693

Acquisition of immovable property

5 000 000

15 000 000

15 000 000

100,0 %

—

Grand total

533 920 000

533 920 000

489 922 307

91,8 %

43 997 693

The global implementation rate of the 2012 budget, including the advance payments for the Europa Building, is 91,8 %.

The difference between the final budget and implementation can be explained as follows:

| — | The fact that there were no adjustments of remuneration in 2011 and 2012 resulted in an underspending of EUR 7,4 million in the category of establishment plan. Another EUR 4,4 million underspending is due to a low occupation rate of posts in the establishment plan (on average 93 % (4)). The remainder of EUR 2 million mainly relates to a smaller need on entitlements as foreseen by the Staff Regulations (e.g. house hold and other allowances). |
| --- | --- |

—

The fact that there were no adjustments of remuneration in 2011 and 2012 resulted in an underspending of EUR 7,4 million in the category of establishment plan. Another EUR 4,4 million underspending is due to a low occupation rate of posts in the establishment plan (on average 93 % (4)). The remainder of EUR 2 million mainly relates to a smaller need on entitlements as foreseen by the Staff Regulations (e.g. house hold and other allowances).

| — | Almost half of the global saving (EUR 1,4 million out of EUR 3 million) in the category of other staff expenditure relates to fewer payments for contractual agents, seconded national experts and other outside services. Smaller spending in mission related costs corresponds to a saving of EUR 1,1 million. |
| --- | --- |

—

Almost half of the global saving (EUR 1,4 million out of EUR 3 million) in the category of other staff expenditure relates to fewer payments for contractual agents, seconded national experts and other outside services. Smaller spending in mission related costs corresponds to a saving of EUR 1,1 million.

| — | The global implementation of the building related expenditure (without the Europa-Building) resulted in a saving of EUR 0,9 million. From this amount EUR 0,4 million is due to lower costs in water, gas and electricity whereas the rest corresponds to savings in certain fitting-out, installation and maintenance works. |
| --- | --- |

—

The global implementation of the building related expenditure (without the Europa-Building) resulted in a saving of EUR 0,9 million. From this amount EUR 0,4 million is due to lower costs in water, gas and electricity whereas the rest corresponds to savings in certain fitting-out, installation and maintenance works.

| — | Underspending of EUR 5,9 million in appropriations for interpretation. It should be noted that this underspending is the final result after the transfer of EUR 9,4 million from interpretation envelopes to delegations’ travel envelopes (5) and of EUR 0,2 million to cover supplementary legal expenses of the Council. The final result includes also a transfer back of EUR 2,4 million from some travel envelopes to cover the supplementary interpretation in certain languages. |
| --- | --- |

—

Underspending of EUR 5,9 million in appropriations for interpretation. It should be noted that this underspending is the final result after the transfer of EUR 9,4 million from interpretation envelopes to delegations’ travel envelopes (5) and of EUR 0,2 million to cover supplementary legal expenses of the Council. The final result includes also a transfer back of EUR 2,4 million from some travel envelopes to cover the supplementary interpretation in certain languages.

| — | The amount available for delegations’ travel expenses after transfers amounted to EUR 34,1 million. The initial budget was EUR 24,7 million to which EUR 9,4 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 2,4 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 5,4 million was committed for subsequent payments in the 2012 budget. This underspending made it also possible to transfer EUR 10 million as an additional payment for the Europa Building in 2012, EUR 1,3 million for fitting out and installation works in Justus Lipsius building and EUR 0,3 million for certain meeting expenditure in Brussels. |
| --- | --- |

—

The amount available for delegations’ travel expenses after transfers amounted to EUR 34,1 million. The initial budget was EUR 24,7 million to which EUR 9,4 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 2,4 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 5,4 million was committed for subsequent payments in the 2012 budget. This underspending made it also possible to transfer EUR 10 million as an additional payment for the Europa Building in 2012, EUR 1,3 million for fitting out and installation works in Justus Lipsius building and EUR 0,3 million for certain meeting expenditure in Brussels.

| — | The implementation of the appropriations for the Official Journal was 83 %. The cancelled amount EUR 0,9 million shown in Table 6 corresponds mainly to the lower number of co-decisions and other legal acts published in the Official Journal in 2012. |
| --- | --- |

—

The implementation of the appropriations for the Official Journal was 83 %. The cancelled amount EUR 0,9 million shown in Table 6 corresponds mainly to the lower number of co-decisions and other legal acts published in the Official Journal in 2012.

| — | In category miscellaneous, the relatively low implementation rate is explained by the following factors:






  — | reduced financial need for documentation, publications and public events (EUR 0,9 million), |
| --- | --- | --- |

—

In category miscellaneous, the relatively low implementation rate is explained by the following factors:

—

reduced financial need for documentation, publications and public events (EUR 0,9 million),

| — | smaller need in organising meetings including protocol, conference and catering costs (EUR 0,7 million), |
| --- | --- |

—

smaller need in organising meetings including protocol, conference and catering costs (EUR 0,7 million),

| — | lower need in certain technical installations such as multimedia equipment in the conference rooms (EUR 0,5 million), |
| --- | --- |

—

lower need in certain technical installations such as multimedia equipment in the conference rooms (EUR 0,5 million),

| — | lower need for transport and furniture and office supplies (EUR 0,2 million and EUR 0,1 million respectively). |
| --- | --- |

—

lower need for transport and furniture and office supplies (EUR 0,2 million and EUR 0,1 million respectively).

| — | The overall underspending of the budget made it possible to reallocate EUR 10 million in addition to the EUR 5 million earmarked in the budget for advance payments for the Europa Building. |
| --- | --- |

—

The overall underspending of the budget made it possible to reallocate EUR 10 million in addition to the EUR 5 million earmarked in the budget for advance payments for the Europa Building.

4.3.3.   Modification of the budget in 2012

During the financial year 2012, the appropriations were reallocated by different transfers. Table 7 shows the decisions which modified the budget appropriations in the years 2008-2012.

Table 7

Number of budget modifications by type in 2008-2012

| Modification | Year |
| --- | --- |
| Type | Legal Basis (6) | 2008 | 2009 | 2010 | 2011 | 2012 |
| Amending budget | FR Article 29 | 0 | 1 | 0 | 0 | 0 |
| Transfer B | FR Article 22 | 72 | 46 | 47 | 23 | 23 |
| Transfer C | FR Article 22 | 3 | 2 | 2 | 2 | 2 |
| Transfer D | FR Article 24 | 1 | 0 | 0 | 0 | 0 |
| Total | 76 | 49 | 49 | 25 | 25 |

Modification

Year

Type

Legal Basis (6)

2008

2009

2010

2011

2012

Amending budget

FR Article 29

0

1

0

0

0

Transfer B

FR Article 22

72

46

47

23

23

Transfer C

FR Article 22

3

2

2

2

2

Transfer D

FR Article 24

1

0

0

0

0

Total

76

49

49

25

25

The C-transfers, which involve informing the budget authority (in accordance with Article 22 of the Financial Regulation), were made to reinforce the following subjects:

| — | C1-transfer on 31/5/2012:






  — | the supplementary legal expenses related to unforeseen anti-dumping cases (EUR 240 000). |
| --- | --- | --- |

—

C1-transfer on 31/5/2012:

—

the supplementary legal expenses related to unforeseen anti-dumping cases (EUR 240 000).

| — | C2-transfer on 29/11/2012:






  — | advance payments for the Europa Building (EUR 10 million), |
| --- | --- | --- |

—

C2-transfer on 29/11/2012:

—

advance payments for the Europa Building (EUR 10 million),

| — | the supplementary expenditure (EUR 1 270 000) in three projects in Justus Lipsius building: improving emergency exits (EUR 217 000), replacing of cooler units for the air conditioning (EUR 318 000) and building up a local data centre (EUR 735 000), |
| --- | --- |

—

the supplementary expenditure (EUR 1 270 000) in three projects in Justus Lipsius building: improving emergency exits (EUR 217 000), replacing of cooler units for the air conditioning (EUR 318 000) and building up a local data centre (EUR 735 000),

| — | the training budget: transfer of the remainder of the suppressed Fellowship program to (EUR 26 000). |
| --- | --- |

—

the training budget: transfer of the remainder of the suppressed Fellowship program to (EUR 26 000).

In 2012, the EC/C budget was internally modified by 23 B-transfers based on Article 22 (4) of the FR. Even though these transfers do not require prior notification of the budget authority, they have to be duly justified, both for the lines to which the appropriations are to be transferred and for those from which they are to be taken.

Table 8 gives an overview of the budget lines which were significantly (7) modified in 2012 by different transfers.

Table 8

Budget lines which were subject to significant transfers in 2012

| (EUR) |
| --- |
| Item/Article | Heading | Initial budget 2012 | Transfers | Final appropriations | Difference |
| 2002 | Acquisition of immovable property | 5 000 000 | 10 000 000 | 15 000 000 | 200 % |
| 2003 | Fitting-out of premises | 8 030 000 | 1 602 500 | 9 632 500 | 20 % |
| 2004 | Work to make premises secure | 1 110 000 | – 325 000 | 785 000 | –29 % |
| 2010 | Cleaning and maintenance | 12 861 000 | – 390 000 | 12 471 000 | –3 % |
| 2012 | Buildings security and surveillance | 9 412 000 | 532 000 | 9 944 000 | 6 % |
| 2100 | Acquisition of equipment and software | 7 969 000 | 827 273 | 8 796 273 | 10 % |
| 2101 | Outside assistance for computer systems | 19 032 000 | – 291 121 | 18 740 879 | –2 % |
| 2102 | Servicing and maintenance of equipment and software | 4 891 000 | 300 648 | 5 191 648 | 6 % |
| 2103 | Telecommunications | 4 224 000 | – 836 800 | 3 387 200 | –20 % |
| 2120 | Purchase and replacement of technical equipment etc. | 4 243 000 | – 809 000 | 3 434 000 | –19 % |
| 2122 | Rental, servicing, maintenance and repair of technical equip. | 580 000 | 300 000 | 880 000 | 52 % |
| 2200 | Travel expenses of delegations | 24 675 000 | –4 579 346 | 20 095 654 | –19 % |
| 2202 | Interpreting costs | 86 723 000 | –7 205 654 | 79 517 346 | –8 % |
| 2203 | Entertainment and representation expenses | 2 000 000 | 377 000 | 2 377 000 | 19 % |
| 2205 | Organisation of conferences, congresses and meetings | 800 000 | – 400 000 | 400 000 | –50 % |
| 2210 | Documentation and library expenditure | 513 000 | 883 000 | 1 396 000 | 172 % |
| 2230 | Office supplies | 657 000 | – 265 000 | 392 000 | –40 % |
| 2236 | Legal expenses and costs, damages and compensation | 600 000 | 590 000 | 1 190 000 | 98 % |

(EUR)

Item/Article

Heading

Initial budget 2012

Transfers

Final appropriations

Difference

2002

Acquisition of immovable property

5 000 000

10 000 000

15 000 000

200 %

2003

Fitting-out of premises

8 030 000

1 602 500

9 632 500

20 %

2004

Work to make premises secure

1 110 000

– 325 000

785 000

–29 %

2010

Cleaning and maintenance

12 861 000

– 390 000

12 471 000

–3 %

2012

Buildings security and surveillance

9 412 000

532 000

9 944 000

6 %

2100

Acquisition of equipment and software

7 969 000

827 273

8 796 273

10 %

2101

Outside assistance for computer systems

19 032 000

– 291 121

18 740 879

–2 %

2102

Servicing and maintenance of equipment and software

4 891 000

300 648

5 191 648

6 %

2103

Telecommunications

4 224 000

– 836 800

3 387 200

–20 %

2120

Purchase and replacement of technical equipment etc.

4 243 000

– 809 000

3 434 000

–19 %

2122

Rental, servicing, maintenance and repair of technical equip.

580 000

300 000

880 000

52 %

2200

Travel expenses of delegations

24 675 000

–4 579 346

20 095 654

–19 %

2202

Interpreting costs

86 723 000

–7 205 654

79 517 346

–8 %

2203

Entertainment and representation expenses

2 000 000

377 000

2 377 000

19 %

2205

Organisation of conferences, congresses and meetings

800 000

– 400 000

400 000

–50 %

2210

Documentation and library expenditure

513 000

883 000

1 396 000

172 %

2230

Office supplies

657 000

– 265 000

392 000

–40 %

2236

Legal expenses and costs, damages and compensation

600 000

590 000

1 190 000

98 %

4.4.   Appropriations carried over

4.4.1.   Implementation of the carry-over appropriations from 2011 to 2012

As presented in Table 9, an amount of EUR 41,5 million was carried over from 2011 to 2012. Compared to 2011 the carried over amounts decreased by EUR 8,3 million.

Table 9

Implementation of appropriations carried over from 2011 to 2012 (by category)

| (EUR) |
| --- |
| Category | Appropriations carried over from 2011 | Payments 2012 | Outturn rate | Cancelled appropriations |
| | 1 | 2 | 3 = 2/1 | 4 = 1 – 2 |
| Establishment plan | 318 160 | 316 662 | 99,5 % | 1 499 |
| Other staff expenditure | 3 233 722 | 2 529 707 | 78,2 % | 704 015 |
| Buildings | 8 092 005 | 6 015 243 | 74,3 % | 2 076 762 |
| Computer systems | 17 074 869 | 16 046 010 | 94,0 % | 1 028 859 |
| Interpreting costs | 5 599 875 | 5 507 872 | 98,4 % | 92 003 |
| Delegations' travel expenses | — | — | — | — |
| Official Journal | 2 348 791 | 1 016 989 | 43,3 % | 1 331 802 |
| Title III | 19 079 | 4 029 | 21,1 % | 15 050 |
| Miscellaneous | 4 808 554 | 4 137 433 | 86,0 % | 671 121 |
| Reserve | — | — | — | — |
| Total | 41 495 055 | 35 573 944 | 85,7 % | 5 921 111 |

(EUR)

Category

Appropriations carried over from 2011

Payments 2012

Outturn rate

Cancelled appropriations

1

2

3 = 2/1

4 = 1 – 2

Establishment plan

318 160

316 662

99,5 %

1 499

Other staff expenditure

3 233 722

2 529 707

78,2 %

704 015

Buildings

8 092 005

6 015 243

74,3 %

2 076 762

Computer systems

17 074 869

16 046 010

94,0 %

1 028 859

Interpreting costs

5 599 875

5 507 872

98,4 %

92 003

Delegations' travel expenses

—

—

—

—

Official Journal

2 348 791

1 016 989

43,3 %

1 331 802

Title III

19 079

4 029

21,1 %

15 050

Miscellaneous

4 808 554

4 137 433

86,0 %

671 121

Reserve

—

—

—

—

Total

41 495 055

35 573 944

85,7 %

5 921 111

The implementation rate of the appropriations carried over from 2011 was 85,7 %. Even though there is an increase in the implementation rate compared to the previous year, it is not yet globally at the expected level (> 95 %).

The main reasons for the low implementation rate are:

| — | Partial or complete lack of delivery of works/goods/services ordered by the GSC during the year. |
| --- | --- |

—

Partial or complete lack of delivery of works/goods/services ordered by the GSC during the year.

| — | Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for future years. |
| --- | --- |

—

Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for future years.

4.4.2.   Appropriations carried over from 2012 to 2013

The appropriations carried over from 2012 to 2013 totalled EUR 46 million (Table 10).

Table 10

Appropriations carried over from 2012 to 2013 (by category)

| (EUR) |
| --- |
| Category | Budget 2012 (initial) | Budget 2012 (8) (final) | Commitments | Appropriations carried over to 2013 | Carry-over rate |
| | 1 | 2 | 3 | 4 | 5 = 4/3 |
| Establishment plan | 294 797 000 | 294 797 000 | 280 945 901 | 471 458 | 0,2 % |
| Other staff expenditure | 23 490 000 | 23 490 000 | 20 460 594 | 3 425 715 | 16,7 % |
| Buildings | 38 503 000 | 39 773 000 | 38 906 426 | 12 669 803 | 32,6 % |
| Computer systems | 36 116 000 | 36 116 000 | 35 987 499 | 17 525 448 | 48,7 % |
| Interpreting costs | 86 723 000 | 79 517 346 | 73 648 026 | 6 048 263 | 8,2 % |
| Delegations' travel expenses | 24 675 000 | 20 095 654 | 5 425 528 | — | 0,0 % |
| Official Journal | 5 176 000 | 5 176 000 | 4 306 791 | 777 798 | 18,1 % |
| Miscellaneous | 17 440 000 | 17 955 000 | 15 241 542 | 5 082 161 | 33,3 % |
| Reserve | 2 000 000 | 2 000 000 | — | — | — |
| Total (excl. acquisition) | 528 920 000 | 518 920 000 | 474 922 307 | 46 000 647 | 9,7 % |
| Acquisition of immovable property | 5 000 000 | 15 000 000 | 15 000 000 | — | — |
| Grand total | 533 920 000 | 533 920 000 | 489 922 307 | 46 000 647 | 9,4 % |

(EUR)

Category

Budget 2012 (initial)

Budget 2012 (8) (final)

Commitments

Appropriations carried over to 2013

Carry-over rate

1

2

3

4

5 = 4/3

Establishment plan

294 797 000

294 797 000

280 945 901

471 458

0,2 %

Other staff expenditure

23 490 000

23 490 000

20 460 594

3 425 715

16,7 %

Buildings

38 503 000

39 773 000

38 906 426

12 669 803

32,6 %

Computer systems

36 116 000

36 116 000

35 987 499

17 525 448

48,7 %

Interpreting costs

86 723 000

79 517 346

73 648 026

6 048 263

8,2 %

Delegations' travel expenses

24 675 000

20 095 654

5 425 528

—

0,0 %

Official Journal

5 176 000

5 176 000

4 306 791

777 798

18,1 %

Miscellaneous

17 440 000

17 955 000

15 241 542

5 082 161

33,3 %

Reserve

2 000 000

2 000 000

—

—

—

Total (excl. acquisition)

528 920 000

518 920 000

474 922 307

46 000 647

9,7 %

Acquisition of immovable property

5 000 000

15 000 000

15 000 000

—

—

Grand total

533 920 000

533 920 000

489 922 307

46 000 647

9,4 %

The carried over amounts from 2012 to 2013 come mainly from following categories:

| — | Computer systems by EUR 17,5 million, of which EUR 8,1 million relates to outside assistance, EUR 5,7 million to equipment and software, EUR 1,9 million to service and maintenance and EUR 1,8 million to telecommunications. |
| --- | --- |

—

Computer systems by EUR 17,5 million, of which EUR 8,1 million relates to outside assistance, EUR 5,7 million to equipment and software, EUR 1,9 million to service and maintenance and EUR 1,8 million to telecommunications.

| — | Buildings by EUR 12,7 million where different fitting-out works cover EUR 6,8 million, security and surveillance EUR 2 million, cleaning and maintenance EUR 1,5 million and electricity, water, gas and heating together another EUR 1,2 million. |
| --- | --- |

—

Buildings by EUR 12,7 million where different fitting-out works cover EUR 6,8 million, security and surveillance EUR 2 million, cleaning and maintenance EUR 1,5 million and electricity, water, gas and heating together another EUR 1,2 million.

| — | Interpreting costs by EUR 6 million. |
| --- | --- |

—

Interpreting costs by EUR 6 million.

| — | Miscellaneous by EUR 5,1 million including EUR 2 million for technical equipment, information and publications EUR 1,8 million and meeting and conference costs EUR 1 million. |
| --- | --- |

—

Miscellaneous by EUR 5,1 million including EUR 2 million for technical equipment, information and publications EUR 1,8 million and meeting and conference costs EUR 1 million.

| — | Other staff expenditure by EUR 3,4 million. |
| --- | --- |

—

Other staff expenditure by EUR 3,4 million.

| — | Official Journal EUR 0,8 million. |
| --- | --- |

—

Official Journal EUR 0,8 million.

4.5.   Assigned revenue

4.5.1.   Assigned revenue accrued before 2012

The total amount of assigned revenue accrued before 2012 was EUR 44,4 million. From this, EUR 38,8 million related to the activities of the GSC. During the financial year EUR 38,4 million was committed leaving EUR 0,45 million to be further carried over to 2013.

Another part of the assigned revenue accrued before 2012 (EUR 5,6 million) relates to amounts transferred by the EEAS in 2011 to the Council to cover the expenses of the services defined in different Service Level Agreements (SLA) between the two institutions and rendered by the GSC.

Table 11

Implementation of assigned revenue accrued before 2012 (by category)

| (EUR) |
| --- |
| Category | Assigned revenues before 2012 | Commitments | Available assigned revenues |
| | 1 | 2 | 3 = 1 – 2 |
| Establishment plan | 1 197 426 | 1 197 307 | 119 |
| Other staff expenditure | 2 514 142 | 2 267 414 | 246 728 |
| Buildings | 929 783 | 802 223 | 127 560 |
| Computer systems | 1 622 061 | 1 551 677 | 70 384 |
| Interpreting costs | 5 277 857 | 5 277 857 | — |
| Delegations' travel expenses | 26 404 686 | 26 404 686 | — |
| Official Journal | 194 897 | 194 897 | — |
| Miscellaneous | 673 432 | 663 023 | 10 409 |
| Total EC/C | 38 814 284 | 38 359 083 | 455 201 |
| SLAs with EEAS | 5 611 152 | 5 379 947 | 231 205 |
| Grand total | 44 425 436 | 43 739 031 | 686 405 |

(EUR)

Category

Assigned revenues before 2012

Commitments

Available assigned revenues

1

2

3 = 1 – 2

Establishment plan

1 197 426

1 197 307

119

Other staff expenditure

2 514 142

2 267 414

246 728

Buildings

929 783

802 223

127 560

Computer systems

1 622 061

1 551 677

70 384

Interpreting costs

5 277 857

5 277 857

—

Delegations' travel expenses

26 404 686

26 404 686

—

Official Journal

194 897

194 897

—

Miscellaneous

673 432

663 023

10 409

Total EC/C

38 814 284

38 359 083

455 201

SLAs with EEAS

5 611 152

5 379 947

231 205

Grand total

44 425 436

43 739 031

686 405

4.5.2.   Assigned revenue accrued in 2012

The total assigned revenue accrued in 2012 was EUR 40,7 million (Table 12). From this, EUR 7 million corresponds to amounts transferred by the EEAS to the Council.

The assigned revenue 2012 relating to the activities of the GSC amounted to EUR 33,7 million. During the financial year EUR 0,7 million was used while EUR 33 million was carried over to 2013 in accordance with Article 10 of the FR.

Table 12

Implementation of assigned revenue accrued in 2012 (by category)

| (EUR) |
| --- |
| Category | Assigned revenues 2012 | Commitments | Available assigned revenues |
| | 1 | 2 | 3 = 1 – 2 |
| Establishment plan | 784 727 | — | 784 727 |
| Other staff expenditure | 1 404 014 | 168 488 | 1 235 526 |
| Buildings | 605 059 | 287 247 | 317 813 |
| Computer systems | 473 960 | 91 698 | 382 262 |
| Interpreting costs | 7 114 352 | — | 7 114 352 |
| Delegations' travel expenses | 22 860 824 | — | 22 860 824 |
| Official Journal | 127 337 | — | 127 337 |
| Miscellaneous | 371 086 | 118 825 | 252 261 |
| Total EC/C | 33 741 360 | 666 258 | 33 075 101 |
| SLAs with EEAS | 6 980 083 | 4 510 007 | 2 470 077 |
| Grand total | 40 721 443 | 5 176 265 | 35 545 178 |

(EUR)

Category

Assigned revenues 2012

Commitments

Available assigned revenues

1

2

3 = 1 – 2

Establishment plan

784 727

—

784 727

Other staff expenditure

1 404 014

168 488

1 235 526

Buildings

605 059

287 247

317 813

Computer systems

473 960

91 698

382 262

Interpreting costs

7 114 352

—

7 114 352

Delegations' travel expenses

22 860 824

—

22 860 824

Official Journal

127 337

—

127 337

Miscellaneous

371 086

118 825

252 261

Total EC/C

33 741 360

666 258

33 075 101

SLAs with EEAS

6 980 083

4 510 007

2 470 077

Grand total

40 721 443

5 176 265

35 545 178

The majority (68 %) of the assigned revenue is related to the delegations’ travel expenses (EUR 22,9 million). The amount of EUR 7,1 million in interpretation comes from the top-up payments on certain languages to cover the supplementary interpretation in those languages. The remainder is mainly related to reimbursement of amounts connected with various administrative operations of the Council.

---

(1)  Regulation (EU, EURATOM) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union.

All other references to the Financial Regulation in this document refer to the Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities, which was applicable during the financial year 2012.

(2)  The final budget after the reduction of EUR 40 million for the European Economic recovery Plan in December 2009 was EUR 563 million.

(3)  Includes internal reallocations of appropriations.

(4)  In 2011, the average occupation rate was 92 %. A flat rate reduction of 5,5 % was applied to the relevant appropriations in 2012.

(5)  In conformity with Decision 111/07, the GSC transfers 66 % of the unused amounts of interpretation language envelopes to the delegates' travel envelopes to be used during the same budget year. In 2012, this corresponded to an amount of EUR 9,4 million.

(6)  Financial Regulation 2002; Council Regulation (EC, Euratom) No 1605/2002.

(7)  Net amount > EUR 250 000.

(8)  Includes internal reallocations of appropriations.

---

ANNEX

COUNCIL

USE OF THE APPROPRIATIONS OF THE YEAR 2012

| (EUR) |
| --- |
| Budget line | Initial appropriations 2012 | Transfers/amendments 2012 | Final appropriations 2012 | Commitments 2012 | Payments 2012 | Carry-over by right to 2013 | Carry-over by Decision to 2013 | Cancelled Appropriations 2012 |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 = 3 – 5 – 6 – 7 |
| 1000 | Basic salary | 311 000,00 | | 311 000,00 | 304 221,12 | 304 221,12 | | | 6 778,88 |
| 1001 | Entitlements related to the post held | 67 000,00 | | 67 000,00 | 62 649,96 | 62 649,96 | | | 4 350,04 |
| 1002 | Entitlements related to the personal circumstances of the staff member | 20 000,00 | | 20 000,00 | 8 130,72 | 8 130,72 | | | 11 869,28 |
| 1003 | Social security cover | 20 000,00 | | 20 000,00 | 11 876,76 | 11 876,76 | | | 8 123,24 |
| 1004 | Other managements expenditure | 910 000,00 | | 910 000,00 | 378 680,53 | 211 322,12 | 167 358 | | 531 319,47 |
| 1006 | Entitlements related to entering, transfer and leaving the service | 77 000,00 | | 77 000,00 | | | | | 77 000,00 |
| 100 | Remuneration and other entitlements | 1 405 000,00 | | 1 405 000,00 | 765 559,09 | 598 200,68 | 167 358,41 | | 639 440,91 |
| 1020 | Provisional appropriations for changes in the entitlements | 49 000,00 | | 49 000,00 | | | | | 49 000,00 |
| 102 | Provisional appropriation | 49 000,00 | | 49 000,00 | | | | | 49 000,00 |
| Total Chapter 10 - Members of the Institution | 1 454 000,00 | | 1 454 000,00 | 765 559,09 | 598 200,68 | 167 358 | | 688 440,91 |
| 1100 | Basic salaries | 219 068 000,00 | | 219 068 000,00 | 211 616 173,82 | 211 616 173,82 | | | 7 451 826,18 |
| 1101 | Entitlements under the Staff Regulations related to the post held | 2 573 000,00 | | 2 573 000,00 | 1 937 144,29 | 1 937 144,29 | | | 635 855,71 |
| 1102 | Entitlements under the Staff Regulations related to the personal circumstances of the staff member | 57 434 000,00 | | 57 434 000,00 | 54 770 833,91 | 54 770 834 | | | 2 663 166,09 |
| 1103 | Social security cover | 9 602 000,00 | | 9 602 000,00 | 8 788 419,75 | 8 788 420 | | | 813 580,25 |
| 1104 | Salary weightings | 30 000,00 | 60 000,00 | 90 000,00 | 67 975,95 | 67 976 | | | 22 024,05 |
| 1105 | Overtime | 1 633 000,00 | | 1 633 000,00 | 1 538 691,78 | 1 538 691,78 | | | 94 308,22 |
| 1106 | Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service | 3 140 000,00 | –60 000,00 | 3 080 000,00 | 2 226 661,19 | 1 755 203,10 | 471 458,09 | | 853 338,81 |
| 110 | Remuneration and other entitlements | 293 480 000,00 | | 293 480 000,00 | 280 945 900,69 | 280 474 442,60 | 471 458,09 | | 12 534 099,31 |
| 1110 | Allowances in the event of retirement in the interest of the service | 321 000,00 | | 321 000,00 | 303 472,77 | 303 472,77 | | | 17 527,23 |
| 1111 | Allowances for staff whose service is terminated | 282 000,00 | | 282 000,00 | 236 508,42 | 236 508,42 | | | 45 491,58 |
| 1112 | Entitlements of the former Secretaries-General | 387 000,00 | | 387 000,00 | 362 301,24 | 362 301,24 | | | 24 698,76 |
| 111 | Termination of service | 990 000,00 | | 990 000,00 | 902 282,43 | 902 282 | | | 87 717,57 |
| 1120 | Provisional appropriation (officials and temporary staff) | 1 317 000,00 | | 1 317 000,00 | | | | | 1 317 000,00 |
| 1121 | Provisional appropriation (retired staff and staff retired under special arrangements) | 5 000,00 | | 5 000,00 | | | | | 5 000,00 |
| 112 | Provisional appropriation | 1 322 000,00 | | 1 322 000,00 | | | | | 1 322 000,00 |
| Total Chapter 11 - Officials and temporary staff | 295 792 000,00 | | 295 792 000,00 | 281 848 183,12 | 281 376 725,03 | 471 458,09 | | 13 943 816,88 |
| 1200 | Other staff | 7 752 000,00 | | 7 752 000,00 | 6 952 901,93 | 6 922 872,67 | 30 029,26 | | 799 098,07 |
| 1201 | National experts on secondment | 1 187 000,00 | –80 000,00 | 1 107 000,00 | 860 728,35 | 857 002,64 | 3 725,71 | | 246 271,65 |
| 1202 | Traineeships | 565 000,00 | | 565 000,00 | 558 462,60 | 547 655,87 | 10 806,73 | | 6 537,40 |
| 1203 | Outside services | 2 069 000,00 | 210 000,00 | 2 279 000,00 | 2 009 592,18 | 1 265 594,26 | 743 997,92 | | 269 407,82 |
| 1204 | Supplementary services for the translation service | 177 000,00 | – 130 000 | 47 000,00 | | | | | 47 000,00 |
| 120 | Other staff and outside services | 11 750 000,00 | | 11 750 000,00 | 10 381 685,06 | 9 593 125,44 | 788 559,62 | | 1 368 314,94 |
| 1220 | Provisional appropriation | 51 000,00 | | 51 000,00 | | | | | 51 000,00 |
| 122 | Provisional appropriation | 51 000,00 | | 51 000,00 | | | | | 51 000,00 |
| Total Chapter 12 - Other staff and outside services | 11 801 000,00 | | 11 801 000,00 | 10 381 685,06 | 9 593 125,44 | 788 559,62 | | 1 419 314,94 |
| 1300 | Miscellaneous expenditure on recruitments | 152 000,00 | | 152 000,00 | 150 250,00 | 93 893,80 | 56 356,20 | | 1 750,00 |
| 1301 | Further training | 1 683 000,00 | 26 000,00 | 1 709 000,00 | 1 703 963,63 | 722 712,30 | 981 251,33 | | 5 036,37 |
| 130 | Expenditure relating to staff management | 1 835 000,00 | 26 000,00 | 1 861 000,00 | 1 854 213,63 | 816 606,10 | 1 037 607,53 | | 6 786,37 |
| 1310 | Special assistance grants | 40 000,00 | 10 000,00 | 50 000,00 | 26 866,02 | 26 866,02 | | | 23 133,98 |
| 1311 | Social contacts between members of staff | 119 000,00 | –10 000,00 | 109 000,00 | 106 479,94 | 95 940,91 | 10 539,03 | | 2 520,06 |
| 1312 | Supplementary aid for the disables | 69 000,00 | –10 000,00 | 59 000,00 | 42 046,03 | 31 966,30 | 10 079,73 | | 16 953,97 |
| 1313 | Other welfare expenditure | 66 000,00 | 10 000,00 | 76 000,00 | 75 600,00 | 74 971,17 | 629 | | 400,00 |
| 131 | Measures to assist institution’s staff | 294 000,00 | | 294 000,00 | 250 991,99 | 229 744,40 | 21 247,59 | | 43 008,01 |
| 1320 | Medical service | 431 000,00 | | 431 000,00 | 399 458,06 | 214 799,96 | 184 658,10 | | 31 541,94 |
| 1321 | Restaurants and canteens | 1 115 000,00 | | 1 115 000,00 | 1 031 872,03 | 1 024 460,53 | 7 411,50 | | 83 127,97 |
| 1322 | Crèches and other childcare facilities | 1 749 000,00 | | 1 749 000,00 | 1 629 000,00 | 885 127,38 | 743 872,62 | | 120 000,00 |
| 132 | Activities relating to all persons working with the institution | 3 295 000,00 | | 3 295 000,00 | 3 060 330,09 | 2 124 387,87 | 935 942,22 | | 234 669,91 |
| 1331 | Mission expenses of the Council secretariat | 3 216 000,00 | –26 000,00 | 3 190 000,00 | 2 712 267,17 | 2 277 267,17 | 435 000,00 | | 477 732,83 |
| 1332 | Travel expenses of staff related to the European Council | 600 000,00 | | 600 000,00 | 533 264,69 | 493 264,69 | 40 000,00 | | 66 735,31 |
| 133 | Missions | 3 816 000,00 | –26 000,00 | 3 790 000,00 | 3 245 531,86 | 2 770 531,86 | 475 000,00 | | 544 468,14 |
| Total Chapter 13 - Other expenditure relating to persons working with the institution | 9 240 000,00 | | 9 240 000,00 | 8 411 067,57 | 5 941 270,23 | 2 469 797,34 | | 828 932,43 |
| TOTAL TITLE 1 - Persons working with the institution | 318 287 000,00 | | 318 287 000,00 | 301 406 494,84 | 297 509 321,38 | 3 897 173,46 | | 16 880 505,16 |
| 2000 | Rent | 1 607 000,00 | –77 500,00 | 1 529 500,00 | 1 527 296,71 | 1 524 023,75 | 3 272,96 | | 2 203,29 |
| 2002 | Acquisition of immovable property | 5 000 000,00 | 10 000 000,00 | 15 000 000,00 | 15 000 000,00 | 15 000 000,00 | | | |
| 2003 | Fitting-out of premises | 8 030 000,00 | 1 602 500,00 | 9 632 500,00 | 9 478 257,16 | 2 711 843,32 | 6 766 413,84 | | 154 242,84 |
| 2004 | Work to make premises secure | 1 110 000,00 | – 325 000,00 | 785 000,00 | 778 229,62 | 242 277,28 | 535 952,34 | | 6 770,38 |
| 2005 | Expenditure preliminary to the acquisition, construction and fitting-out of buildings | 485 000,00 | 70 000,00 | 555 000,00 | 539 628,41 | 183 460,75 | 356 167,66 | | 15 371,59 |
| 200 | Buildings | 16 232 000,00 | 11 270 000,00 | 27 502 000,00 | 27 323 411,90 | 19 661 605,10 | 7 661 806,80 | | 178 588,10 |
| 2010 | Cleaning and maintenance | 12 861 000,00 | – 390 000,00 | 12 471 000,00 | 12 330 689,96 | 10 790 693,87 | 1 539 996,09 | | 140 310,04 |
| 2011 | Water, gas, electricity and heating | 4 232 000,00 | – 110 000,00 | 4 122 000,00 | 3 728 975,81 | 2 501 307,59 | 1 227 668,22 | | 393 024,19 |
| 2012 | Buildings security and surveillance | 9 412 000,00 | 532 000,00 | 9 944 000,00 | 9 895 734,75 | 7 852 018,40 | 2 043 716,35 | | 48 265,25 |
| 2013 | Insurance | 211 000,00 | | 211 000,00 | 195 604,73 | 195 604,73 | | | 15 395,27 |
| 2014 | Other expenditure relating to buildings | 555 000,00 | –32 000,00 | 523 000,00 | 432 009,13 | 235 393,39 | 196 615,74 | | 90 990,87 |
| 201 | Costs relating to buildings | 27 271 000,00 | | 27 271 000,00 | 26 583 014,38 | 21 575 017,98 | 5 007 996,40 | | 687 985,62 |
| Total Chapter 20 - Buildings and associated costs | 43 503 000,00 | 11 270 000,00 | 54 773 000,00 | 53 906 426,28 | 41 236 623,08 | 12 669 803,20 | | 866 573,72 |
| 2100 | Acquisition of equipment and software | 7 969 000,00 | 827 273,00 | 8 796 273,00 | 8 795 827,10 | 3 073 765 | 5 722 062 | | 445,90 |
| 2101 | Outside assistance for the operation and development of computer systems | 19 032 000,00 | – 291 121,00 | 18 740 879,00 | 18 612 852,82 | 10 509 678,07 | 8 103 174,75 | | 128 026,18 |
| 2102 | Servicing and maintenance of equipment and software | 4 891 000 | 300 648,00 | 5 191 648,00 | 5 191 642,86 | 3 288 900 | 1 902 743 | | 5,14 |
| 2103 | Telecommunications | 4 224 000,00 | – 836 800,00 | 3 387 200,00 | 3 387 175,95 | 1 589 707,06 | 1 797 468,89 | | 24,05 |
| 210 | Computer systems and telecommunications | 36 116 000,00 | | 36 116 000,00 | 35 987 498,73 | 18 462 050,44 | 17 525 448,29 | | 128 501,27 |
| 2111 | Purchase and replacement of furniture | 914 000,00 | | 914 000,00 | 774 779,13 | 568 333,84 | 206 445 | | 139 220,87 |
| 2112 | Rental, servicing, maintenance and repair of furniture | 32 000,00 | | 32 000,00 | 31 765,66 | 16 058,00 | 15 707,66 | | 234,34 |
| 211 | Furniture | 946 000,00 | | 946 000,00 | 806 544,79 | 584 391,84 | 222 152,95 | | 139 455,21 |
| 2120 | Purchase and replacement of technical equipment and installation | 4 243 000,00 | – 809 000,00 | 3 434 000,00 | 3 039 474,50 | 1 274 318,35 | 1 765 156,15 | | 394 525,50 |
| 2121 | Outside assistance for the operation and development of technical equipment and installations | 60 000,00 | 9 000,00 | 69 000,00 | 64 025,00 | 37 038,00 | 26 987,00 | | 4 975,00 |
| 2122 | Rental, servicing, maintenance and repair of technical equipment and installations | 580 000,00 | 300 000,00 | 880 000,00 | 744 282,89 | 555 128,65 | 189 154,24 | | 135 717,11 |
| 212 | Technical equipment and installation | 4 883 000,00 | – 500 000,00 | 4 383 000,00 | 3 847 782,39 | 1 866 485,00 | 1 981 297,39 | | 535 217,61 |
| 2132 | Rental, maintenance and repair of the vehicle fleet | 384 000,00 | | 384 000,00 | 258 583,52 | 200 532,86 | 58 050,66 | | 125 416,48 |
| 2133 | Mobility plan | 360 000,00 | | 360 000,00 | 250 239,47 | 125 239,47 | 125 000,00 | | 109 760,53 |
| 213 | Transport | 744 000,00 | | 744 000,00 | 508 822,99 | 325 772,33 | 183 050,66 | | 235 177,01 |
| Total Chapter 21 - Computer system, equipment and furniture | 42 689 000,00 | – 500 000,00 | 42 189 000,00 | 41 150 648,90 | 21 238 699,61 | 19 911 949,29 | | 1 038 351,10 |
| 2200 | Travel expenses of delegations | 24 675 000,00 | –4 579 346,00 | 20 095 654,00 | 5 425 528,00 | 5 425 528,00 | | | 14 670 126,00 |
| 2201 | Miscellaneous travel expenses | 420 000,00 | | 420 000,00 | 284 103,94 | 190 303,94 | 93 800,00 | | 135 896,06 |
| 2202 | Interpreting costs | 86 723 000,00 | –7 205 654,00 | 79 517 346,00 | 73 648 025,60 | 67 599 763,00 | 6 048 262,60 | | 5 869 320,40 |
| 2203 | Entertainment and representation expenses | 2 000 000,00 | 377 000,00 | 2 377 000,00 | 2 137 952,82 | 1 717 688,17 | 420 264,65 | | 239 047,18 |
| 2204 | Miscellaneous expenditure on internal expenses | 3 024 000,00 | – 102 000,00 | 2 922 000,00 | 2 787 218,16 | 2 278 477,99 | 508 740,17 | | 134 781,84 |
| 2205 | Organisation of conferences, congresses and meetings | 800 000,00 | – 400 000,00 | 400 000,00 | 172 461,31 | 127 415,56 | 45 045,75 | | 227 538,69 |
| 220 | Meetings and conferences | 117 642 000,00 | –11 910 000,00 | 105 732 000,00 | 84 455 289,83 | 77 339 177 | 7 116 113 | | 21 276 710,17 |
| 2210 | Documentation and library expenditure | 513 000,00 | 883 000,00 | 1 396 000,00 | 840 232,22 | 601 603,68 | 238 628,54 | | 555 767,78 |
| 2211 | Official Journal | 5 176 000,00 | | 5 176 000,00 | 4 306 791,38 | 3 528 993,02 | 777 798,36 | | 869 208,62 |
| 2212 | General publications | 610 000,00 | – 155 000,00 | 455 000,00 | 287 331,16 | 139 379,53 | 147 951,63 | | 167 668,84 |
| 2213 | Information and public events | 1 753 000,00 | 172 000,00 | 1 925 000,00 | 1 735 061,91 | 1 069 552,33 | 665 509,58 | | 189 938,09 |
| 221 | Information | 8 052 000,00 | 900 000,00 | 8 952 000,00 | 7 169 416,67 | 5 339 528,56 | 1 829 888,11 | | 1 782 583,33 |
| 2230 | Office supplies | 657 000,00 | – 265 000,00 | 392 000,00 | 312 427,83 | 197 371,33 | 115 056,50 | | 79 572,17 |
| 2231 | Postal charges | 145 000,00 | –65 000,00 | 80 000,00 | 79 976,56 | 62 714,24 | 17 262,32 | | 23,44 |
| 2232 | Expenditure on studies, surveys and consultation | 40 000,00 | | 40 000,00 | 33 000,00 | | 33 000,00 | | 7 000,00 |
| 2234 | Removals | 10 000,00 | | 10 000,00 | | | | | 10 000,00 |
| 2235 | Financial charges | 20 000,00 | | 20 000,00 | 10 180,00 | 5 029,52 | 5 150 | | 9 820,00 |
| 2236 | Legal expenses and costs, damages and compensation | 600 000,00 | 590 000,00 | 1 190 000,00 | 1 189 990,00 | 897 299,39 | 292 690,61 | | 10,00 |
| 2237 | Other operating expenditure | 275 000,00 | –20 000,00 | 255 000,00 | 208 455,98 | 95 896,19 | 112 559,79 | | 46 544,02 |
| 223 | Miscellaneous expenses | 1 747 000,00 | 240 000 | 1 987 000,00 | 1 834 030,37 | 1 258 310,67 | 575 719,70 | | 152 969,63 |
| Total Chapter 22 - Operating expenditure | 127 441 000,00 | –10 770 000,00 | 116 671 000,00 | 93 458 736,87 | 83 937 015,89 | 9 521 720,98 | | 23 212 263,13 |
| TOTAL TITLE 2 - Buildings, equipment and operating expenditure | 213 633 000,00 | | 213 633 000,00 | 188 515 812,05 | 146 412 338,58 | 42 103 473,47 | | 25 117 187,95 |
| 101 | Contingency reserve | 2 000 000,00 | | 2 000 000,00 | | | | | 2 000 000,00 |
| TITLE 10 - Other expenditure | 2 000 000,00 | | 2 000 000,00 | | | | | 2 000 000,00 |
| TOTAL BUDGET | 533 920 000,00 | | 533 920 000,00 | 489 922 306,89 | 443 921 659,96 | 46 000 646,93 | | 43 997 693,11 |

(EUR)

Budget line

Initial appropriations 2012

Transfers/amendments 2012

Final appropriations 2012

Commitments 2012

Payments 2012

Carry-over by right to 2013

Carry-over by Decision to 2013

Cancelled Appropriations 2012

1

2

3

4

5

6

7

8 = 3 – 5 – 6 – 7

1000

Basic salary

311 000,00

311 000,00

304 221,12

304 221,12

6 778,88

1001

Entitlements related to the post held

67 000,00

67 000,00

62 649,96

62 649,96

4 350,04

1002

Entitlements related to the personal circumstances of the staff member

20 000,00

20 000,00

8 130,72

8 130,72

11 869,28

1003

Social security cover

20 000,00

20 000,00

11 876,76

11 876,76

8 123,24

1004

Other managements expenditure

910 000,00

910 000,00

378 680,53

211 322,12

167 358

531 319,47

1006

Entitlements related to entering, transfer and leaving the service

77 000,00

77 000,00

77 000,00

100

Remuneration and other entitlements

1 405 000,00

1 405 000,00

765 559,09

598 200,68

167 358,41

639 440,91

1020

Provisional appropriations for changes in the entitlements

49 000,00

49 000,00

49 000,00

102

Provisional appropriation

49 000,00

49 000,00

49 000,00

Total Chapter 10 - Members of the Institution

1 454 000,00

1 454 000,00

765 559,09

598 200,68

167 358

688 440,91

1100

Basic salaries

219 068 000,00

219 068 000,00

211 616 173,82

211 616 173,82

7 451 826,18

1101

Entitlements under the Staff Regulations related to the post held

2 573 000,00

2 573 000,00

1 937 144,29

1 937 144,29

635 855,71

1102

Entitlements under the Staff Regulations related to the personal circumstances of the staff member

57 434 000,00

57 434 000,00

54 770 833,91

54 770 834

2 663 166,09

1103

Social security cover

9 602 000,00

9 602 000,00

8 788 419,75

8 788 420

813 580,25

1104

Salary weightings

30 000,00

60 000,00

90 000,00

67 975,95

67 976

22 024,05

1105

Overtime

1 633 000,00

1 633 000,00

1 538 691,78

1 538 691,78

94 308,22

1106

Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service

3 140 000,00

–60 000,00

3 080 000,00

2 226 661,19

1 755 203,10

471 458,09

853 338,81

110

Remuneration and other entitlements

293 480 000,00

293 480 000,00

280 945 900,69

280 474 442,60

471 458,09

12 534 099,31

1110

Allowances in the event of retirement in the interest of the service

321 000,00

321 000,00

303 472,77

303 472,77

17 527,23

1111

Allowances for staff whose service is terminated

282 000,00

282 000,00

236 508,42

236 508,42

45 491,58

1112

Entitlements of the former Secretaries-General

387 000,00

387 000,00

362 301,24

362 301,24

24 698,76

111

Termination of service

990 000,00

990 000,00

902 282,43

902 282

87 717,57

1120

Provisional appropriation (officials and temporary staff)

1 317 000,00

1 317 000,00

1 317 000,00

1121

Provisional appropriation (retired staff and staff retired under special arrangements)

5 000,00

5 000,00

5 000,00

112

Provisional appropriation

1 322 000,00

1 322 000,00

1 322 000,00

Total Chapter 11 - Officials and temporary staff

295 792 000,00

295 792 000,00

281 848 183,12

281 376 725,03

471 458,09

13 943 816,88

1200

Other staff

7 752 000,00

7 752 000,00

6 952 901,93

6 922 872,67

30 029,26

799 098,07

1201

National experts on secondment

1 187 000,00

–80 000,00

1 107 000,00

860 728,35

857 002,64

3 725,71

246 271,65

1202

Traineeships

565 000,00

565 000,00

558 462,60

547 655,87

10 806,73

6 537,40

1203

Outside services

2 069 000,00

210 000,00

2 279 000,00

2 009 592,18

1 265 594,26

743 997,92

269 407,82

1204

Supplementary services for the translation service

177 000,00

– 130 000

47 000,00

47 000,00

120

Other staff and outside services

11 750 000,00

11 750 000,00

10 381 685,06

9 593 125,44

788 559,62

1 368 314,94

1220

Provisional appropriation

51 000,00

51 000,00

51 000,00

122

Provisional appropriation

51 000,00

51 000,00

51 000,00

Total Chapter 12 - Other staff and outside services

11 801 000,00

11 801 000,00

10 381 685,06

9 593 125,44

788 559,62

1 419 314,94

1300

Miscellaneous expenditure on recruitments

152 000,00

152 000,00

150 250,00

93 893,80

56 356,20

1 750,00

1301

Further training

1 683 000,00

26 000,00

1 709 000,00

1 703 963,63

722 712,30

981 251,33

5 036,37

130

Expenditure relating to staff management

1 835 000,00

26 000,00

1 861 000,00

1 854 213,63

816 606,10

1 037 607,53

6 786,37

1310

Special assistance grants

40 000,00

10 000,00

50 000,00

26 866,02

26 866,02

23 133,98

1311

Social contacts between members of staff

119 000,00

–10 000,00

109 000,00

106 479,94

95 940,91

10 539,03

2 520,06

1312

Supplementary aid for the disables

69 000,00

–10 000,00

59 000,00

42 046,03

31 966,30

10 079,73

16 953,97

1313

Other welfare expenditure

66 000,00

10 000,00

76 000,00

75 600,00

74 971,17

629

400,00

131

Measures to assist institution’s staff

294 000,00

294 000,00

250 991,99

229 744,40

21 247,59

43 008,01

1320

Medical service

431 000,00

431 000,00

399 458,06

214 799,96

184 658,10

31 541,94

1321

Restaurants and canteens

1 115 000,00

1 115 000,00

1 031 872,03

1 024 460,53

7 411,50

83 127,97

1322

Crèches and other childcare facilities

1 749 000,00

1 749 000,00

1 629 000,00

885 127,38

743 872,62

120 000,00

132

Activities relating to all persons working with the institution

3 295 000,00

3 295 000,00

3 060 330,09

2 124 387,87

935 942,22

234 669,91

1331

Mission expenses of the Council secretariat

3 216 000,00

–26 000,00

3 190 000,00

2 712 267,17

2 277 267,17

435 000,00

477 732,83

1332

Travel expenses of staff related to the European Council

600 000,00

600 000,00

533 264,69

493 264,69

40 000,00

66 735,31

133

Missions

3 816 000,00

–26 000,00

3 790 000,00

3 245 531,86

2 770 531,86

475 000,00

544 468,14

Total Chapter 13 - Other expenditure relating to persons working with the institution

9 240 000,00

9 240 000,00

8 411 067,57

5 941 270,23

2 469 797,34

828 932,43

TOTAL TITLE 1 - Persons working with the institution

318 287 000,00

318 287 000,00

301 406 494,84

297 509 321,38

3 897 173,46

16 880 505,16

2000

Rent

1 607 000,00

–77 500,00

1 529 500,00

1 527 296,71

1 524 023,75

3 272,96

2 203,29

2002

Acquisition of immovable property

5 000 000,00

10 000 000,00

15 000 000,00

15 000 000,00

15 000 000,00

2003

Fitting-out of premises

8 030 000,00

1 602 500,00

9 632 500,00

9 478 257,16

2 711 843,32

6 766 413,84

154 242,84

2004

Work to make premises secure

1 110 000,00

– 325 000,00

785 000,00

778 229,62

242 277,28

535 952,34

6 770,38

2005

Expenditure preliminary to the acquisition, construction and fitting-out of buildings

485 000,00

70 000,00

555 000,00

539 628,41

183 460,75

356 167,66

15 371,59

200

Buildings

16 232 000,00

11 270 000,00

27 502 000,00

27 323 411,90

19 661 605,10

7 661 806,80

178 588,10

2010

Cleaning and maintenance

12 861 000,00

– 390 000,00

12 471 000,00

12 330 689,96

10 790 693,87

1 539 996,09

140 310,04

2011

Water, gas, electricity and heating

4 232 000,00

– 110 000,00

4 122 000,00

3 728 975,81

2 501 307,59

1 227 668,22

393 024,19

2012

Buildings security and surveillance

9 412 000,00

532 000,00

9 944 000,00

9 895 734,75

7 852 018,40

2 043 716,35

48 265,25

2013

Insurance

211 000,00

211 000,00

195 604,73

195 604,73

15 395,27

2014

Other expenditure relating to buildings

555 000,00

–32 000,00

523 000,00

432 009,13

235 393,39

196 615,74

90 990,87

201

Costs relating to buildings

27 271 000,00

27 271 000,00

26 583 014,38

21 575 017,98

5 007 996,40

687 985,62

Total Chapter 20 - Buildings and associated costs

43 503 000,00

11 270 000,00

54 773 000,00

53 906 426,28

41 236 623,08

12 669 803,20

866 573,72

2100

Acquisition of equipment and software

7 969 000,00

827 273,00

8 796 273,00

8 795 827,10

3 073 765

5 722 062

445,90

2101

Outside assistance for the operation and development of computer systems

19 032 000,00

– 291 121,00

18 740 879,00

18 612 852,82

10 509 678,07

8 103 174,75

128 026,18

2102

Servicing and maintenance of equipment and software

4 891 000

300 648,00

5 191 648,00

5 191 642,86

3 288 900

1 902 743

5,14

2103

Telecommunications

4 224 000,00

– 836 800,00

3 387 200,00

3 387 175,95

1 589 707,06

1 797 468,89

24,05

210

Computer systems and telecommunications

36 116 000,00

36 116 000,00

35 987 498,73

18 462 050,44

17 525 448,29

128 501,27

2111

Purchase and replacement of furniture

914 000,00

914 000,00

774 779,13

568 333,84

206 445

139 220,87

2112

Rental, servicing, maintenance and repair of furniture

32 000,00

32 000,00

31 765,66

16 058,00

15 707,66

234,34

211

Furniture

946 000,00

946 000,00

806 544,79

584 391,84

222 152,95

139 455,21

2120

Purchase and replacement of technical equipment and installation

4 243 000,00

– 809 000,00

3 434 000,00

3 039 474,50

1 274 318,35

1 765 156,15

394 525,50

2121

Outside assistance for the operation and development of technical equipment and installations

60 000,00

9 000,00

69 000,00

64 025,00

37 038,00

26 987,00

4 975,00

2122

Rental, servicing, maintenance and repair of technical equipment and installations

580 000,00

300 000,00

880 000,00

744 282,89

555 128,65

189 154,24

135 717,11

212

Technical equipment and installation

4 883 000,00

– 500 000,00

4 383 000,00

3 847 782,39

1 866 485,00

1 981 297,39

535 217,61

2132

Rental, maintenance and repair of the vehicle fleet

384 000,00

384 000,00

258 583,52

200 532,86

58 050,66

125 416,48

2133

Mobility plan

360 000,00

360 000,00

250 239,47

125 239,47

125 000,00

109 760,53

213

Transport

744 000,00

744 000,00

508 822,99

325 772,33

183 050,66

235 177,01

Total Chapter 21 - Computer system, equipment and furniture

42 689 000,00

– 500 000,00

42 189 000,00

41 150 648,90

21 238 699,61

19 911 949,29

1 038 351,10

2200

Travel expenses of delegations

24 675 000,00

–4 579 346,00

20 095 654,00

5 425 528,00

5 425 528,00

14 670 126,00

2201

Miscellaneous travel expenses

420 000,00

420 000,00

284 103,94

190 303,94

93 800,00

135 896,06

2202

Interpreting costs

86 723 000,00

–7 205 654,00

79 517 346,00

73 648 025,60

67 599 763,00

6 048 262,60

5 869 320,40

2203

Entertainment and representation expenses

2 000 000,00

377 000,00

2 377 000,00

2 137 952,82

1 717 688,17

420 264,65

239 047,18

2204

Miscellaneous expenditure on internal expenses

3 024 000,00

– 102 000,00

2 922 000,00

2 787 218,16

2 278 477,99

508 740,17

134 781,84

2205

Organisation of conferences, congresses and meetings

800 000,00

– 400 000,00

400 000,00

172 461,31

127 415,56

45 045,75

227 538,69

220

Meetings and conferences

117 642 000,00

–11 910 000,00

105 732 000,00

84 455 289,83

77 339 177

7 116 113

21 276 710,17

2210

Documentation and library expenditure

513 000,00

883 000,00

1 396 000,00

840 232,22

601 603,68

238 628,54

555 767,78

2211

Official Journal

5 176 000,00

5 176 000,00

4 306 791,38

3 528 993,02

777 798,36

869 208,62

2212

General publications

610 000,00

– 155 000,00

455 000,00

287 331,16

139 379,53

147 951,63

167 668,84

2213

Information and public events

1 753 000,00

172 000,00

1 925 000,00

1 735 061,91

1 069 552,33

665 509,58

189 938,09

221

Information

8 052 000,00

900 000,00

8 952 000,00

7 169 416,67

5 339 528,56

1 829 888,11

1 782 583,33

2230

Office supplies

657 000,00

– 265 000,00

392 000,00

312 427,83

197 371,33

115 056,50

79 572,17

2231

Postal charges

145 000,00

–65 000,00

80 000,00

79 976,56

62 714,24

17 262,32

23,44

2232

Expenditure on studies, surveys and consultation

40 000,00

40 000,00

33 000,00

33 000,00

7 000,00

2234

Removals

10 000,00

10 000,00

10 000,00

2235

Financial charges

20 000,00

20 000,00

10 180,00

5 029,52

5 150

9 820,00

2236

Legal expenses and costs, damages and compensation

600 000,00

590 000,00

1 190 000,00

1 189 990,00

897 299,39

292 690,61

10,00

2237

Other operating expenditure

275 000,00

–20 000,00

255 000,00

208 455,98

95 896,19

112 559,79

46 544,02

223

Miscellaneous expenses

1 747 000,00

240 000

1 987 000,00

1 834 030,37

1 258 310,67

575 719,70

152 969,63

Total Chapter 22 - Operating expenditure

127 441 000,00

–10 770 000,00

116 671 000,00

93 458 736,87

83 937 015,89

9 521 720,98

23 212 263,13

TOTAL TITLE 2 - Buildings, equipment and operating expenditure

213 633 000,00

213 633 000,00

188 515 812,05

146 412 338,58

42 103 473,47

25 117 187,95

101

Contingency reserve

2 000 000,00

2 000 000,00

2 000 000,00

TITLE 10 - Other expenditure

2 000 000,00

2 000 000,00

2 000 000,00

TOTAL BUDGET

533 920 000,00

533 920 000,00

489 922 306,89

443 921 659,96

46 000 646,93

43 997 693,11

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