# Official Journal C 411/18 N

| | ISSN 1977-091X |
| --- | --- |
| Official Journal
  of the European Union | C 411 |
| | |
| English edition | Information and Notices | Volume 5718 November 2014 |

ISSN 1977-091X

Official Journal

of the European Union

C 411

English edition

Information and Notices

Volume 5718 November 2014

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| Notice No | Contents | page |
| --- | --- | --- |
| | IV   Notices |
| | NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES |
| | Council |
| 2014/C 411/01 | Financial activity report 2013 — Section II — European Council and Council | 1 |

Notice No

Contents

page

IV   Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

Council

2014/C 411/01

Financial activity report 2013 — Section II — European Council and Council

1

| EN | |
| --- | --- |

EN

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IV Notices

NOTICES FROM EUROPEAN UNION INSTITUTIONS, BODIES, OFFICES AND AGENCIES

Council

| 18.11.2014 | EN | Official Journal of the European Union | C 411/1 |
| --- | --- | --- | --- |

18.11.2014

EN

Official Journal of the European Union

C 411/1

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FINANCIAL ACTIVITY REPORT 2013

Section II — European Council and Council

2014/C 411/01

TABLE OF CONTENTS

| 1. | INTRODUCTION |
| --- | --- |

1.

| 2. | OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2013 |
| --- | --- |

2.

| 2.1. | Main financial objectives |
| --- | --- |

2.1.

| 2.2. | Establishment of the budget for the European Council and Council in 2013 |
| --- | --- |

2.2.

| 2.2.1. | General approach |
| --- | --- |

2.2.1.

| 2.2.2. | Budget 2013 |
| --- | --- |

2.2.2.

| 2.2.3. | Budget 2013 and the Financial Perspectives of Heading 5 of the EU Budget |
| --- | --- |

2.2.3.

| 3. | GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2013 |
| --- | --- |

3.

| 3.1. | Activities and objectives in 2013 |
| --- | --- |

3.1.

| 3.1.1. | European Council and Council activities in 2013 |
| --- | --- |

3.1.1.

| 3.1.2. | Achievement of objectives in 2013 |
| --- | --- |

3.1.2.

| 3.2. | Revenue |
| --- | --- |

3.2.

| 3.3. | Expenditure in 2013 |
| --- | --- |

3.3.

| 3.3.1. | Overview of implementation of the budget in 2004-13 |
| --- | --- |

3.3.1.

| 3.3.2. | Implementation of the appropriations by category in 2013 |
| --- | --- |

3.3.2.

| 3.3.3. | Modification of the budget in 2013 |
| --- | --- |

3.3.3.

| 3.4. | Appropriations carried over |
| --- | --- |

3.4.

| 3.4.1. | Implementation of the carryover appropriations from 2012 to 2013 |
| --- | --- |

3.4.1.

| 3.4.2. | Appropriations carried over from 2013 to 2014 |
| --- | --- |

3.4.2.

| 3.5. | Assigned revenue |
| --- | --- |

3.5.

| 3.5.1. | Assigned revenue accrued before 2013 |
| --- | --- |

3.5.1.

| 3.5.2. | Assigned revenue accrued in 2013 |
| --- | --- |

3.5.2.

1.   INTRODUCTION

In conformity with Article 142 of the Financial Regulation (FR) (1) this document constitutes a report on budgetary and financial management of Section II of the EU budget (European Council and Council) for the financial year 2013.

The report is based on the accounts for 2013, the findings in the annual activity reports of the Council’s authorising officers and the budget implementation information from the Council’s financial system.

Chapter 2 of this report presents a summary of the framework which was established for the financial year 2013. A global overview on the implementation of the budget appropriations available in 2013 is given in chapter 3.

The implementation of the budget 2013 by budget line is presented in the Annex.

2.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2013

2.1.   Main financial objectives

The main financial objectives of the General Secretariat of the Council for 2013 were:

| — | to ensure continuous support to the President of the European Council and to the Council by effective and efficient use of financial resources, |
| --- | --- |

—

to ensure continuous support to the President of the European Council and to the Council by effective and efficient use of financial resources,

| — | to proceed further with the process of administrative modernisation with the objective to reinforce the quality of its organisation and proper use of resources, |
| --- | --- |

—

to proceed further with the process of administrative modernisation with the objective to reinforce the quality of its organisation and proper use of resources,

| — | to adapt its organisation to the accession of Croatia in July 2013. |
| --- | --- |

—

to adapt its organisation to the accession of Croatia in July 2013.

2.2.   Establishment of the budget for the European Council and Council in 2013

2.2.1.   General approach

The establishment of the budget 2013 for the European Council and Council (EC/C hereafter) was based on the general objective not to exceed, in real terms, the overall level of the 2012 budget.

Increases in certain projects or contractual obligations were compensated by introducing reductions in other domains. In addition, supplementary cuts were introduced in areas where the recent budget implementation had been clearly below the available appropriations.

As for the establishment plan, the GSC fully absorbed the impact of the accession of Croatia in its establishment plan. The increase of 46 posts in the establishment plan related to Croatia was offset by:

| — | reducing the number of posts in the establishment plan by 31 in line with the Commission’s proposal to reduce the staff level by 5 % over five years, and |
| --- | --- |

—

reducing the number of posts in the establishment plan by 31 in line with the Commission’s proposal to reduce the staff level by 5 % over five years, and

| — | introducing a supplementary reduction of 15 posts in the establishment plan. |
| --- | --- |

—

introducing a supplementary reduction of 15 posts in the establishment plan.

2.2.2.   Budget 2013

The budget authority established the overall EC/C budget 2013 at EUR 535,5 million. This corresponds to an increase of EUR 1,6 million (0,3 %) compared to the 2012.

The number of posts in the establishment plan for 2013 for the EC/C was 3  153.

Table 1 gives an overview on the budget 2013 by different categories. Given the estimated inflation of 1,9 % for 2013, the EC/C budget was in fact reduced in real terms by 1,6 %.

Table 1

EC/C budget 2013 compared to 2012 (by category)

| (EUR) |
| --- |
| Category | Budget 2012 | Budget 2013 | Change 2013/2012 with EB |
| 1 | 2 | 3 = 2/1 |
| Establishment plan | 29 5 7 92  000 | 30 0 2 44  000 | 1,5 % |
| Other staff expenditure | 2 2 4 95  000 | 2 3 5 58  000 | 4,7 % |
| Buildings (excluding acquisitions) | 3 8 5 03  000 | 3 9 2 33  000 | 1,9 % |
| Computer systems | 3 6 1 16  000 | 3 6 7 91  000 | 1,9 % |
| Furniture | 9 46  000 | 9 30  000 | - 1,7 % |
| Technical equipment | 4 8 83  000 | 3 5 70  000 | -  26,9 % |
| Transport | 7 44  000 | 9 18  000 | 23,4 % |
| Delegations' travel expenses | 2 4 6 75  000 | 1 9 9 72  000 | -  19,1 % |
| Interpreting costs | 8 6 7 23  000 | 8 3 9 62  300 | - 3,2 % |
| Meetings and conferences | 6 2 44  000 | 7 8 33  000 | 25,4 % |
| Information | 8 0 52  000 | 9 1 32  000 | 13,4 % |
| Miscellaneous | 1 7 47  000 | 1 6 68  000 | - 4,5 % |
| Reserve | 2 0 00  000 | 2 7 00  000 | 35,0 % |
| Total (excl. acquisition) | 52 8 9 20  000 | 53 0 5 11  300 | 0,3 % |
| Acquisition of immovable property | 5 0 00  000 | 5 0 00  000 | 0,0 % |
| Grand total | 53 3 9 20  000 | 53 5 5 11  300 | 0,3 % |

(EUR)

Category

Budget 2012

Budget 2013

Change 2013/2012 with EB

1

2

3 = 2/1

Establishment plan

29 5 7 92  000

30 0 2 44  000

1,5 %

Other staff expenditure

2 2 4 95  000

2 3 5 58  000

4,7 %

Buildings (excluding acquisitions)

3 8 5 03  000

3 9 2 33  000

1,9 %

Computer systems

3 6 1 16  000

3 6 7 91  000

1,9 %

Furniture

9 46  000

9 30  000

- 1,7 %

Technical equipment

4 8 83  000

3 5 70  000

-  26,9 %

Transport

7 44  000

9 18  000

23,4 %

Delegations' travel expenses

2 4 6 75  000

1 9 9 72  000

-  19,1 %

Interpreting costs

8 6 7 23  000

8 3 9 62  300

- 3,2 %

Meetings and conferences

6 2 44  000

7 8 33  000

25,4 %

Information

8 0 52  000

9 1 32  000

13,4 %

Miscellaneous

1 7 47  000

1 6 68  000

- 4,5 %

Reserve

2 0 00  000

2 7 00  000

35,0 %

Total (excl. acquisition)

52 8 9 20  000

53 0 5 11  300

0,3 %

Acquisition of immovable property

5 0 00  000

5 0 00  000

0,0 %

Grand total

53 3 9 20  000

53 5 5 11  300

0,3 %

2.2.3.   Budget 2013 and the Financial Perspectives of Heading 5 of the EU Budget

Table 2 gives an overview on the evolution of the EC/C budget in 2006-13. The EC/C share in the Heading 5 of the Multiannual Financial Perspectives has declined from 8,8 % in 2006 to 5,8 % in 2013.

Table 2

Evolution of the Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2006-13

| | 2006 | 2007 | 2008 | 2009 (2) | 2010 | 2011 | 2012 | 2013 |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| (Amounts at current prices) | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change | M€ | change |
| Heading 5 | 6  708 | 5,5 % | 7  115 | 6,1 % | 7  457 | 4,8 % | 7  603 | 2,0 % | 7  962 | 4,7 % | 8  173 | 2,7 % | 8  607 | 5,3 % | 9  181 | 6,7 % |
| EC/C | 592 | 5,2 % | 594 | 0,3 % | 595 | 0,2 % | 603 | 1,3 % | 634 | 5,1 % | 563 | -  11,2 % | 534 | - 5,2 % | 536 | 0,3 % |
| EC/C share in Heading 5 | 8,8 % | 8,3 % | 8,0 % | 7,9 % | 8,0 % | 6,9 % | 6,2 % | 5,8 % |

2006

2007

2008

2009 (2)

2010

2011

2012

2013

(Amounts at current prices)

M€

change

M€

change

M€

change

M€

change

M€

change

M€

change

M€

change

M€

change

Heading 5

6  708

5,5 %

7  115

6,1 %

7  457

4,8 %

7  603

2,0 %

7  962

4,7 %

8  173

2,7 %

8  607

5,3 %

9  181

6,7 %

EC/C

592

5,2 %

594

0,3 %

595

0,2 %

603

1,3 %

634

5,1 %

563

-  11,2 %

534

- 5,2 %

536

0,3 %

EC/C share in Heading 5

8,8 %

8,3 %

8,0 %

7,9 %

8,0 %

6,9 %

6,2 %

5,8 %

The reductions achieved in 2006-13 are largely a result of prudent budget management. The reduction in 2011 is mainly due to the transfer of resources to the EEAS, whereas the decreases in 2012 and 2013 relate to reductions of appropriations of certain activities in view of the previous years’ implementation and actual needs.

3.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2013

3.1.   Activities and objectives in 2013

3.1.1.   European Council and Council activities in 2013

In the framework of the financial activity report, the GSC provides information on its core activities which are relevant from the financial point of view, and which describe the functioning of the Council and European Council during the financial year.

Table 3 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council in 2003-13. In addition to the 4  384‘institutional’ meetings, the GSC organised a further 2  027 meetings (e.g. seminars, information sessions and briefings, and meetings with third countries) in 2013.

Table 3

Development of the number of meetings in 2003-13

| | 2003 | 2004 | 2005 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011 | 2012 | 2013 |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Summits | 6 | 5 | 3 | 3 | 3 | 5 | 7 | 7 | 9 | 7 | 6 |
| Councils | 77 | 76 | 80 | 76 | 68 | 81 | 74 | 86 | 85 | 77 | 74 |
| Coreper | 134 | 128 | 123 | 120 | 106 | 144 | 140 | 122 | 135 | 140 | 140 |
| Working groups | 4  333 | 3  971 | 3  918 | 4  037 | 4  183 | 4  480 | 4  272 | 4  127 | 4  373 | 4  480 | 4  164 |
| Total | 4  550 | 4  180 | 4  124 | 4  236 | 4  360 | 4  710 | 4  493 | 4  342 | 4  602 | 4  704 | 4  384 |
| Other meetings | 2  209 | 2  392 | 2  791 | 2  713 | 1  735 | 2  051 | 2  021 | 1  996 | 2  075 | 2  189 | 2  027 |
| Grand total | 6  759 | 6  572 | 6  915 | 6  949 | 6  095 | 6  761 | 6  514 | 6  338 | 6  677 | 6  893 | 6  411 |

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

Summits

6

5

3

3

3

5

7

7

9

7

6

Councils

77

76

80

76

68

81

74

86

85

77

74

Coreper

134

128

123

120

106

144

140

122

135

140

140

Working groups

4  333

3  971

3  918

4  037

4  183

4  480

4  272

4  127

4  373

4  480

4  164

Total

4  550

4  180

4  124

4  236

4  360

4  710

4  493

4  342

4  602

4  704

4  384

Other meetings

2  209

2  392

2  791

2  713

1  735

2  051

2  021

1  996

2  075

2  189

2  027

Grand total

6  759

6  572

6  915

6  949

6  095

6  761

6  514

6  338

6  677

6  893

6  411

Another quantitative indicator of activities is the legal acts published in the Official Journal (OJ) (table 4). In 2013, 1  132 legal acts were published in the OJ. It should be noted that the volume of the legal acts depends on the finalisation of the legislative process before the acts can be elaborated into final texts for publishing in the OJ.

Table 4

Development of the number of legal acts in 2003-13

| | 2003 | 2004 | 2005 | 2006 | 2007 | 2008 | 2009 | 2010 | 2011 | 2012 | 2013 |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Legal acts published in OJ | 1  045 | 1  118 | 1  056 | 1  317 | 1  000 | 1  274 | 829 | 825 | 986 | 958 | 1  132 |

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

Legal acts published in OJ

1  045

1  118

1  056

1  317

1  000

1  274

829

825

986

958

1  132

3.1.2.   Achievement of objectives in 2013

Achievement of the objectives established for the budget year 2013 may be summarised as follows:

| — | Establishment plan


  In 2013, the GSC recruited 189 officials (126 permanent officials and 63 temporary agents). During the year 224 officials (199 permanent officials and 25 temporary agents) left resulting in a net decrease of 35 occupied posts in the EC/C establishment plan.
  As a part of the GSC’s administrative modernisation the number of posts in the establishment plan was reduced by 15 in addition to the 31 related to the reduction of the staffing level by 5 % in five years’ time.
  On the other hand 46 posts related to the Accession of Croatia were included in the establishment plan of the EC/C. |
| --- | --- |

—

Establishment plan

In 2013, the GSC recruited 189 officials (126 permanent officials and 63 temporary agents). During the year 224 officials (199 permanent officials and 25 temporary agents) left resulting in a net decrease of 35 occupied posts in the EC/C establishment plan.

As a part of the GSC’s administrative modernisation the number of posts in the establishment plan was reduced by 15 in addition to the 31 related to the reduction of the staffing level by 5 % in five years’ time.

On the other hand 46 posts related to the Accession of Croatia were included in the establishment plan of the EC/C.

| — | Financial management


  In 2013, the GSC continued to further improve its financial management and performance. The internal financial processes measured by used time and accuracy improved compared to 2012. Authorising officers’ careful budget planning, for example, resulted in less reallocation of funds during the financial year.
  In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC was 20 days in 2013, the maximum time limit being 30 calendar days (Directive COM(2009) 126 final). |
| --- | --- |

—

Financial management

In 2013, the GSC continued to further improve its financial management and performance. The internal financial processes measured by used time and accuracy improved compared to 2012. Authorising officers’ careful budget planning, for example, resulted in less reallocation of funds during the financial year.

In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC was 20 days in 2013, the maximum time limit being 30 calendar days (Directive COM(2009) 126 final).

| — | Building Policy


  The project to renovate the Residence Palace and convert it into the seat of the European Council and the Council of Ministers (Europa Building) continued in 2013 with the actual construction work including, among other things, building up floors, insulation and various technical installations. |
| --- | --- |

—

Building Policy

The project to renovate the Residence Palace and convert it into the seat of the European Council and the Council of Ministers (Europa Building) continued in 2013 with the actual construction work including, among other things, building up floors, insulation and various technical installations.

3.2.   Revenue

Table 5 gives an overview on the global outcome of revenue operations in 2013. The expression ‘Established rights 2012’ refers to the recovery orders which were made in 2012 but for which the recovery of the amounts took place only in 2013. The expression ‘Established rights 2013’ in turn corresponds to recoveries launched in 2013.

Table 5

Overview of revenue operations in 2013 budget

| (EUR) |
| --- |
| Chapter | Established rights
  2012 | Recovered revenues from
  2012 | Established rights
  2013 | Recovered revenues from
  2013 | Total established rights
  2012+2013 | Total recovered
  2012+2013 | To be recovered
  in 2014 |
| 1 | 2 | 3 | 4 | 5 = 1 + 3 | 6 = 2 + 4 | 7 = 5 — 6 |
| 40 | Deductions from staff remuneration |

(EUR)

Chapter

Established rights

2012

Recovered revenues from

2012

Established rights

2013

Recovered revenues from

2013

Total established rights

2012+2013

Total recovered

2012+2013

To be recovered

in 2014

1

2

3

4

5 = 1 + 3

6 = 2 + 4

7 = 5 — 6

40

Deductions from staff remuneration

0

0

2 0 9 47  370

2 0 9 47  370

2 0 9 47  370

2 0 9 47  370

0

| 41 | Contributions to the pension scheme |
| --- | --- |

41

Contributions to the pension scheme

1 1 38  177

9 50  198

3 1 1 52  274

3 0 4 77  016

3 2 2 90  450

3 1 4 27  214

8 63  236

| 50 | Proceeds from the sale of movable and immovable property |
| --- | --- |

50

Proceeds from the sale of movable and immovable property

-965

-965

36  487

36  087

35  523

35  123

400

| 51 | Proceeds from letting and hiring |
| --- | --- |

51

Proceeds from letting and hiring

34  773

34  773

6 80  786

6 48  643

7 15  560

6 83  416

32  144

| 52 | Revenue from investments or loans granted, bank and other interest |
| --- | --- |

52

Revenue from investments or loans granted, bank and other interest

161

161

38  341

38  341

38  502

38  502

0

| 55 | Revenue from the proceeds of services supplied and work carried out |
| --- | --- |

55

Revenue from the proceeds of services supplied and work carried out

4  699

4  699

1 06  270

90  211

1 10  969

94  911

16  058

| 55 | EEAS Revenue from the proceeds of services supplied and work etc. |
| --- | --- |

55

EEAS Revenue from the proceeds of services supplied and work etc.

6  934

6  934

1 0 68  110

1 0 68  110

1 0 75  044

1 0 75  044

0

| 57 | Other contributions and refunds in connection with administration |
| --- | --- |

57

Other contributions and refunds in connection with administration

8 9 55  613

8 5 65  636

2 1 6 56  043

1 5 8 76  185

3 0 6 11  656

2 4 4 41  821

6 1 69  834

| 58 | Miscellaneous compensation |
| --- | --- |

58

Miscellaneous compensation

1 00  050

1 00  050

26  340

26  340

1 26  390

1 26  390

0

| 58 | EEAS Miscellaneous compensation |
| --- | --- |

58

EEAS Miscellaneous compensation

24  929

24  929

0

0

24  929

24  929

0

| 59 | Other revenues from administrative operations |
| --- | --- |

59

Other revenues from administrative operations

0

0

2  073

2  073

2  073

2  073

0

| 63 | Contributions under specific agreements |
| --- | --- |

63

Contributions under specific agreements

6 43  261

6 43  261

1 1 68  850

1 1 68  850

1 8 12  111

1 8 12  111

0

| 90 | Miscellaneous revenue |
| --- | --- |

90

Miscellaneous revenue

2  289

2  289

0

0

2  289

2  289

0

Total

1 0 9 09  922

1 0 3 31  965

7 6 8 82  944

7 0 3 79  227

8 7 7 92  865

8 0 7 11  193

7 0 81  673

The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 87,8 million in 2013. From this amount EUR 80,7 million was recovered during the financial year whereas EUR 7,1 million will be collected in 2014.

The majority of the total recovered revenues (65 % or EUR 52,4 million out of EUR 80,7 million) in 2013 relates to Community taxes, levies and dues collected from the GSC’s personnel. From this amount EUR 20,9 million covers the deductions from staff remuneration whereas EUR 31,4 million corresponds to contributions and transfers of pension rights to the pension scheme.

The remainder, or 35 % (EUR 28,3 million), is accrued from various administrative operations. This amount comes mainly from the following sources:

| — | Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2011 and 2012 (EUR 6,7 million and EUR 6,6 million respectively, Chapter 57). |
| --- | --- |

—

Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2011 and 2012 (EUR 6,7 million and EUR 6,6 million respectively, Chapter 57).

| — | Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 8,3 million, Chapter 57). |
| --- | --- |

—

Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 8,3 million, Chapter 57).

| — | Contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 1,8 million, Chapter 63). |
| --- | --- |

—

Contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 1,8 million, Chapter 63).

| — | Contributions by other institutions and payments by Council officials for the Council crèche (EUR 1,5 million) (Chapter 57). |
| --- | --- |

—

Contributions by other institutions and payments by Council officials for the Council crèche (EUR 1,5 million) (Chapter 57).

| — | Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 1 million, Chapter 55). |
| --- | --- |

—

Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 1 million, Chapter 55).

| — | Payments by the Court of Justice and the Court of Auditors as their contributions to the common financial system with the Council (EUR 0,8 million, Chapter 57). |
| --- | --- |

—

Payments by the Court of Justice and the Court of Auditors as their contributions to the common financial system with the Council (EUR 0,8 million, Chapter 57).

| — | Proceeds from letting and hiring premises and reimbursements related to them, inter alia, the Commission’s part of rent of the EU Info Point on Rue Archimède in Brussels (EUR 0,7 million, Chapter 51). |
| --- | --- |

—

Proceeds from letting and hiring premises and reimbursements related to them, inter alia, the Commission’s part of rent of the EU Info Point on Rue Archimède in Brussels (EUR 0,7 million, Chapter 51).

3.3.   Expenditure in 2013

3.3.1.   Overview of implementation of the budget in 2004-13

The overall implementation rate of the EC/C budget has been on average 95 % over the past 10 years (Graph 1). The implementation rate refers to the commitments made during the budget year.

The actual annual payments during the period have been on average 81 % of the budget. The difference between the overall implementation and payments of a given year (i.e. non-paid commitments) has been carried over, in conformity with Article 13(4) of the Financial Regulation, to the next budget year for the payments.

The carried over appropriations break down into two major categories: functioning of the GSC and buildings. The first is related to obligations duly contracted before the end of the budget year but where the goods have not yet been delivered and/or for which no invoices have been received before the end of the year.

Graph 1

Global budget implementation in 2004-13

Image

| (*) | In 2009, the Council budget was reduced by ‘amending budget No 10/2009 to the EU budget’ by EUR 40 million. The amount was transferred as the Council’s contribution to the European Economic Recovery Plan (EERP). |
| --- | --- |

(*)

In 2009, the Council budget was reduced by ‘amending budget No 10/2009 to the EU budget’ by EUR 40 million. The amount was transferred as the Council’s contribution to the European Economic Recovery Plan (EERP).

The second category refers to the GSC’s acquisition of buildings such as LEX, the crèche and the Europa Building. In the last few years, the GSC has been able to use the savings made during the budget implementation to finance these acquisitions.

In 2013, EUR 5 million was committed for the acquisition of the Europa Building. The amount has been carried over to 2014 for the actual payment.

3.3.2.   Implementation of the appropriations by category in 2013

The analysis of expenditure in 2013 is presented at the level of 14 expenditure categories.

Table 6 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used in 2013.

Table 6

Overview of the implementation of the 2013 budget (by category)

| (EUR) |
| --- |
| Category | Budget 2013
  (initial) | Budget 2013 (3)

  (final) | Commitments | Outturn rate | Cancelled appropriations |
| | 1 | 2 | 3 | 4 = 3/2 | 5 = 2 — 3 |
| Establishment plan | 30 0 2 44  000 | 30 0 2 44  000 | 27 6 6 11  240 | 92,1 % | 2 3 6 32  760 |
| Other staff expenditure | 2 3 5 58  000 | 2 3 5 58  000 | 2 0 5 06  738 | 87,0 % | 3 0 51  262 |
| Buildings (excluding acquisitions) | 3 9 2 33  000 | 3 9 2 33  000 | 3 6 7 93  174 | 93,8 % | 2 4 39  826 |
| Computer systems | 3 6 7 91  000 | 3 6 7 91  000 | 3 5 9 42  148 | 97,7 % | 8 48  852 |
| Furniture | 9 30  000 | 9 30  000 | 5 08  193 | 54,6 % | 4 21  807 |
| Technical equipment | 3 5 70  000 | 3 5 70  000 | 2 7 87  645 | 78,1 % | 7 82  355 |
| Transport | 9 18  000 | 9 18  000 | 6 31  506 | 68,8 % | 2 86  494 |
| Delegations' travel expenses | 1 9 9 72  000 | 2 5 2 93  337 | 2 7 38  275 | 10,8 % | 2 2 5 55  063 |
| Interpreting costs | 8 3 9 62  300 | 7 7 9 40  963 | 6 6 7 22  808 | 85,6 % | 1 1 2 18  155 |
| Meetings and conferences | 7 8 33  000 | 7 8 83  000 | 5 3 93  613 | 68,4 % | 2 4 89  387 |
| Information | 9 1 32  000 | 9 1 32  000 | 8 4 42  560 | 92,5 % | 6 89  440 |
| Miscellaneous | 1 6 68  000 | 2 3 18  000 | 2 0 57  158 | 88,7 % | 2 60  842 |
| Reserve | 2 7 00  000 | 2 7 00  000 | — | 0,0 % | 2 7 00  000 |
| Total (excl. acquisition) | 53 0 5 11  300 | 53 0 5 11  300 | 45 9 1 35  056 | 86,5 % | 7 1 3 76  244 |
| Acquisition of immovable property | 5 0 00  000 | 5 0 00  000 | 5 0 00  000 | 100,0 % | 0 |
| Grand total | 53 5 5 11  300 | 53 5 5 11  300 | 46 4 1 35  056 | 86,7 % | 7 1 3 76  244 |

(EUR)

Category

Budget 2013

(initial)

Budget 2013 (3)

(final)

Commitments

Outturn rate

Cancelled appropriations

1

2

3

4 = 3/2

5 = 2 — 3

Establishment plan

30 0 2 44  000

30 0 2 44  000

27 6 6 11  240

92,1 %

2 3 6 32  760

Other staff expenditure

2 3 5 58  000

2 3 5 58  000

2 0 5 06  738

87,0 %

3 0 51  262

Buildings (excluding acquisitions)

3 9 2 33  000

3 9 2 33  000

3 6 7 93  174

93,8 %

2 4 39  826

Computer systems

3 6 7 91  000

3 6 7 91  000

3 5 9 42  148

97,7 %

8 48  852

Furniture

9 30  000

9 30  000

5 08  193

54,6 %

4 21  807

Technical equipment

3 5 70  000

3 5 70  000

2 7 87  645

78,1 %

7 82  355

Transport

9 18  000

9 18  000

6 31  506

68,8 %

2 86  494

Delegations' travel expenses

1 9 9 72  000

2 5 2 93  337

2 7 38  275

10,8 %

2 2 5 55  063

Interpreting costs

8 3 9 62  300

7 7 9 40  963

6 6 7 22  808

85,6 %

1 1 2 18  155

Meetings and conferences

7 8 33  000

7 8 83  000

5 3 93  613

68,4 %

2 4 89  387

Information

9 1 32  000

9 1 32  000

8 4 42  560

92,5 %

6 89  440

Miscellaneous

1 6 68  000

2 3 18  000

2 0 57  158

88,7 %

2 60  842

Reserve

2 7 00  000

2 7 00  000

—

0,0 %

2 7 00  000

Total (excl. acquisition)

53 0 5 11  300

53 0 5 11  300

45 9 1 35  056

86,5 %

7 1 3 76  244

Acquisition of immovable property

5 0 00  000

5 0 00  000

5 0 00  000

100,0 %

0

Grand total

53 5 5 11  300

53 5 5 11  300

46 4 1 35  056

86,7 %

7 1 3 76  244

The global implementation rate of the 2013 budget is 86,7 %. The difference between the final budget and implementation can be explained as follows:

| — | The total under-spending in the category of establishment plan amounts to EUR 23,6 million. This under-spending breaks down as follows:






  — | EUR 13 million relating to the lower net occupancy in the establishment plan in 2013 compared to what was budgeted for it, |
| --- | --- | --- |

—

The total under-spending in the category of establishment plan amounts to EUR 23,6 million. This under-spending breaks down as follows:

—

EUR 13 million relating to the lower net occupancy in the establishment plan in 2013 compared to what was budgeted for it,

| — | EUR 7,2 million concerning budget amounts reserved for salary adjustments for 2012 and 2013. As for 2012, there was no decision on the salary adjustment (impact EUR 4,7 million) whereas for 2013 the salaries were frozen as part of the package for the Multiannual Financial Perspectives 2014-20 (impact EUR 2,5 million), |
| --- | --- |

—

EUR 7,2 million concerning budget amounts reserved for salary adjustments for 2012 and 2013. As for 2012, there was no decision on the salary adjustment (impact EUR 4,7 million) whereas for 2013 the salaries were frozen as part of the package for the Multiannual Financial Perspectives 2014-20 (impact EUR 2,5 million),

| — | EUR 3,4 million due to a lower need for different type of statutory entitlements. |
| --- | --- |

—

EUR 3,4 million due to a lower need for different type of statutory entitlements.

| — | Around 60 % of the global under-spending (EUR 1,9 million out of EUR 3,1 million) in the category of other staff expenditure relates to fewer payments for contractual agents, seconded national experts and other outside services. Smaller spending in mission related costs corresponds to a saving of EUR 0,9 million. The remainder of EUR 0,3 million is mostly related to the budgeted salary adjustments of 2012 and 2013 which, eventually, were not implemented. |
| --- | --- |

—

Around 60 % of the global under-spending (EUR 1,9 million out of EUR 3,1 million) in the category of other staff expenditure relates to fewer payments for contractual agents, seconded national experts and other outside services. Smaller spending in mission related costs corresponds to a saving of EUR 0,9 million. The remainder of EUR 0,3 million is mostly related to the budgeted salary adjustments of 2012 and 2013 which, eventually, were not implemented.

| — | The global implementation of the building related expenditure (without the Europa-Building) resulted in a saving of EUR 2,4 million. From this amount EUR 1,1 million is due to lower costs in building maintenance and cleaning. Water, gas and electricity correspond to a saving of EUR 0,8 million and the rest, EUR 0,5 million, savings in certain fitting-out, installation and security works. |
| --- | --- |

—

The global implementation of the building related expenditure (without the Europa-Building) resulted in a saving of EUR 2,4 million. From this amount EUR 1,1 million is due to lower costs in building maintenance and cleaning. Water, gas and electricity correspond to a saving of EUR 0,8 million and the rest, EUR 0,5 million, savings in certain fitting-out, installation and security works.

| — | In the IT domain the budget implementation was almost 98 %. The under-spending of EUR 0,8 million resulted from a smaller need for IT equipment, software and outside consultancy. |
| --- | --- |

—

In the IT domain the budget implementation was almost 98 %. The under-spending of EUR 0,8 million resulted from a smaller need for IT equipment, software and outside consultancy.

| — | The underspending of EUR 0,4 million in furniture relates to reduced need of replacing certain office furniture in 2013 and postponement of renewing restaurant furniture to 2014. |
| --- | --- |

—

The underspending of EUR 0,4 million in furniture relates to reduced need of replacing certain office furniture in 2013 and postponement of renewing restaurant furniture to 2014.

| — | EUR 0,8 million saving in technical equipment is mainly due to a lower need for technical installations like multimedia and audio equipment in the conference rooms. |
| --- | --- |

—

EUR 0,8 million saving in technical equipment is mainly due to a lower need for technical installations like multimedia and audio equipment in the conference rooms.

| — | Saving of EUR 0,3 million in transport costs relates to a postponement of the leasing of certain vehicles. |
| --- | --- |

—

Saving of EUR 0,3 million in transport costs relates to a postponement of the leasing of certain vehicles.

| — | The amount available for delegations’ travel expenses after transfers amounted to EUR 25,3 million. The initial budget was EUR 20 million to which EUR 7,1 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 1,8 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 2,7 million was committed for subsequent payments in the 2013 budget. |
| --- | --- |

—

The amount available for delegations’ travel expenses after transfers amounted to EUR 25,3 million. The initial budget was EUR 20 million to which EUR 7,1 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 1,8 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 2,7 million was committed for subsequent payments in the 2013 budget.

| — | The underspending in appropriations for interpretation amounts to EUR 11,2 million. It should be noted that this underspending is the final result after the transfer of EUR 7,1 million from interpretation envelopes to delegations’ travel envelopes (4) and a transfer of EUR 0,7 million to cover supplementary legal expenses of the Council. The final result includes also a transfer back of EUR 1,8 million from some travel envelopes to cover the supplementary interpretation in certain languages. |
| --- | --- |

—

The underspending in appropriations for interpretation amounts to EUR 11,2 million. It should be noted that this underspending is the final result after the transfer of EUR 7,1 million from interpretation envelopes to delegations’ travel envelopes (4) and a transfer of EUR 0,7 million to cover supplementary legal expenses of the Council. The final result includes also a transfer back of EUR 1,8 million from some travel envelopes to cover the supplementary interpretation in certain languages.

| — | EUR 1,4 million out of the total underspending of EUR 2,5 million in organising meetings and conferences reflects a lower contract price for catering in 2013 and fewer meetings in 2013 than was foreseen in the budget 2013. The other part, EUR 1,1 million relates almost exclusively to a significantly smaller need for renting meeting and conference rooms outside of the Council’s premises. |
| --- | --- |

—

EUR 1,4 million out of the total underspending of EUR 2,5 million in organising meetings and conferences reflects a lower contract price for catering in 2013 and fewer meetings in 2013 than was foreseen in the budget 2013. The other part, EUR 1,1 million relates almost exclusively to a significantly smaller need for renting meeting and conference rooms outside of the Council’s premises.

| — | The implementation of the appropriations in the category information was 92,5 %. The cancelled amount EUR 0,7 million comes mainly from a smaller need for publications and documentation and for expenditure on publicity and public events. |
| --- | --- |

—

The implementation of the appropriations in the category information was 92,5 %. The cancelled amount EUR 0,7 million comes mainly from a smaller need for publications and documentation and for expenditure on publicity and public events.

| — | In category miscellaneous, the underspending of EUR 0,3 million is explained among other things by a smaller need for office supplies, postal charges and insurances. |
| --- | --- |

—

In category miscellaneous, the underspending of EUR 0,3 million is explained among other things by a smaller need for office supplies, postal charges and insurances.

3.3.3.   Modification of the budget in 2013

During the financial year 2013, the appropriations were reallocated by different transfers. Table 7 shows the decisions which modified the budget appropriations in 2008-13.

Table 7

Number of budget modifications by type in 2008-13

| Modification | Year |
| --- | --- |
| Type | Legal basis | 2008 | 2009 | 2010 | 2011 | 2012 | 2013 |
| Amending budget | FR Article 34 | 0 | 1 | 0 | 0 | 0 | 0 |
| Transfer B | FR Article 25 | 72 | 46 | 47 | 23 | 23 | 22 |
| Transfer C | FR Article 25 | 3 | 2 | 2 | 2 | 2 | 2 |
| Transfer D | FR Article 27 | 1 | 0 | 0 | 0 | 0 | 0 |
| Total | 76 | 49 | 49 | 25 | 25 | 24 |

Modification

Year

Type

Legal basis

2008

2009

2010

2011

2012

2013

Amending budget

FR Article 34

0

1

0

0

0

0

Transfer B

FR Article 25

72

46

47

23

23

22

Transfer C

FR Article 25

3

2

2

2

2

2

Transfer D

FR Article 27

1

0

0

0

0

0

Total

76

49

49

25

25

24

The C-transfers, which involve informing the budget authority (in accordance with Article 25 of the Financial Regulation), were made to reinforce following subjects in 2013:

| — | C1-transfer of EUR 3 00  000 on 17/6/2013:






  — | cover the supplementary legal expenses related to 10 unforeseen anti-dumping cases (EUR 3 00  000). |
| --- | --- | --- |

—

C1-transfer of EUR 3 00  000 on 17/6/2013:

—

cover the supplementary legal expenses related to 10 unforeseen anti-dumping cases (EUR 3 00  000).

| — | C2-transfer of EUR 3 50  000 on 4/10/2013:






  — | cover 8 lost court cases concerning restrictive measures adopted in the context of CFSP where the Council is the decision making body, and measures imposing definitive anti-dumping duties of 3 cases. |
| --- | --- | --- |

—

C2-transfer of EUR 3 50  000 on 4/10/2013:

—

cover 8 lost court cases concerning restrictive measures adopted in the context of CFSP where the Council is the decision making body, and measures imposing definitive anti-dumping duties of 3 cases.

In 2013, the EC/C budget was internally modified by 22 B-transfers based on Article 25(4) of the FR.

Table 8 gives an overview of the budget lines which were significantly (5) modified in 2013 by different transfers.

Table 8

Budget lines which were subject to significant transfers in 2013

| (EUR) |
| --- |
| Item | Heading | Initial
  Budget 2012 | Transfers | Final appropriations | Difference |
| 2003 | Fitting-out of premises | 7 8 60  000 | - 8 90  000 | 6 9 70  000 | -11 % |
| 2004 | Work to make premises secure | 4 90  000 | 7 80  000 | 1 2 70  000 | 159 % |
| 2100 | Acquisition of equipment and software | 9 7 59  000 | -  1 5 46  010 | 8 2 12  990 | -16 % |
| 2101 | Outside assistance for computer systems | 1 7 8 95  000 | 3 2 14  500 | 2 1 1 09  500 | 18 % |
| 2102 | Servicing and maintenance of equipment and software | 5 1 31  000 | - 6 50  000 | 4 4 81  000 | -13 % |
| 2103 | Telecommunications | 4 0 06  000 | -  1 0 18  490 | 2 9 87  510 | -25 % |
| 2200 | Travel expenses of delegations | 1 9 9 72  000 | 5 3 21  337 | 2 5 2 93  337 | 27 % |
| 2202 | Interpreting costs | 8 3 9 62  300 | -  6 0 21  337 | 7 7 9 40  963 | -7 % |
| 2236 | Legal expenses and costs, damages and compensation | 7 00  000 | 8 00  000 | 1 5 00  000 | 114 % |

(EUR)

Item

Heading

Initial

Budget 2012

Transfers

Final appropriations

Difference

2003

Fitting-out of premises

7 8 60  000

- 8 90  000

6 9 70  000

-11 %

2004

Work to make premises secure

4 90  000

7 80  000

1 2 70  000

159 %

2100

Acquisition of equipment and software

9 7 59  000

-  1 5 46  010

8 2 12  990

-16 %

2101

Outside assistance for computer systems

1 7 8 95  000

3 2 14  500

2 1 1 09  500

18 %

2102

Servicing and maintenance of equipment and software

5 1 31  000

- 6 50  000

4 4 81  000

-13 %

2103

Telecommunications

4 0 06  000

-  1 0 18  490

2 9 87  510

-25 %

2200

Travel expenses of delegations

1 9 9 72  000

5 3 21  337

2 5 2 93  337

27 %

2202

Interpreting costs

8 3 9 62  300

-  6 0 21  337

7 7 9 40  963

-7 %

2236

Legal expenses and costs, damages and compensation

7 00  000

8 00  000

1 5 00  000

114 %

3.4.   Appropriations carried over

3.4.1.   Implementation of the carryover appropriations from 2012 to 2013

As presented in table 9, an amount of EUR 46 million was carried over from 2012 to 2013.

Table 9

Implementation of appropriations carried over from 2012 to 2013 (by category)

| (EUR) |
| --- |
| Category | Appropriations carried over from 2012 | Payments 2013 | Outturn rate | Cancelled appropriations |
| | 1 | 2 | 3 = 2/1 | 4 = 1 — 2 |
| Establishment plan | 4 71  458 | 4 03  670 | 85,6 % | 67  788 |
| Other staff expenditure | 3 4 25  715 | 2 9 34  672 | 85,7 % | 4 91  043 |
| Buildings | 1 2 6 69  803 | 1 0 7 36  670 | 84,7 % | 1 9 33  133 |
| Computer systems | 1 7 5 25  448 | 1 6 4 33  222 | 93,8 % | 1 0 92  227 |
| Furniture | 2 22  153 | 2 17  462 | 97,9 % | 4  691 |
| Technical equipment | 1 9 81  297 | 1 7 99  099 | 90,8 % | 1 82  198 |
| Transport | 1 83  051 | 1 46  467 | 80,0 % | 36  583 |
| Delegations' travel expenses | — | — | | — |
| Interpreting costs | 6 0 48  263 | 3 8 19  234 | 63,1 % | 2 2 29  029 |
| Meetings and conferences | 1 0 67  851 | 5 83  962 | 54,7 % | 4 83  889 |
| Information | 1 8 29  888 | 1 5 15  630 | 82,8 % | 3 14  259 |
| Miscellaneous | 5 75  720 | 4 61  423 | 80,1 % | 1 14  297 |
| Reserve | — | — | | |
| Total | 4 6 0 00  647 | 3 9 0 51  511 | 84,9 % | 6 9 49  136 |

(EUR)

Category

Appropriations carried over from 2012

Payments 2013

Outturn rate

Cancelled appropriations

1

2

3 = 2/1

4 = 1 — 2

Establishment plan

4 71  458

4 03  670

85,6 %

67  788

Other staff expenditure

3 4 25  715

2 9 34  672

85,7 %

4 91  043

Buildings

1 2 6 69  803

1 0 7 36  670

84,7 %

1 9 33  133

Computer systems

1 7 5 25  448

1 6 4 33  222

93,8 %

1 0 92  227

Furniture

2 22  153

2 17  462

97,9 %

4  691

Technical equipment

1 9 81  297

1 7 99  099

90,8 %

1 82  198

Transport

1 83  051

1 46  467

80,0 %

36  583

Delegations' travel expenses

—

—

—

Interpreting costs

6 0 48  263

3 8 19  234

63,1 %

2 2 29  029

Meetings and conferences

1 0 67  851

5 83  962

54,7 %

4 83  889

Information

1 8 29  888

1 5 15  630

82,8 %

3 14  259

Miscellaneous

5 75  720

4 61  423

80,1 %

1 14  297

Reserve

—

—

Total

4 6 0 00  647

3 9 0 51  511

84,9 %

6 9 49  136

The main reasons for the low implementation rate are:

| — | Partial or complete lack of delivery of works/goods/services ordered by the GSC during the year. |
| --- | --- |

—

Partial or complete lack of delivery of works/goods/services ordered by the GSC during the year.

| — | Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for the next budget year. |
| --- | --- |

—

Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for the next budget year.

3.4.2.   Appropriations carried over from 2013 to 2014

The appropriations carried over from 2013 to 2014 amounted EUR 47,8 million (table 10).

Table 10

Appropriations carried over from 2013 to 2014 (by category)

| (EUR) |
| --- |
| Category | Budget 2013
  (initial) | Budget 2013 (6)

  (final) | Commitments | Appropriations carried over to 2014 | Carry over rate |
| | 1 | 2 | 3 | 4 | 5 = 4/3 |
| Establishment plan | 30 0 2 44  000 | 30 0 2 44  000 | 27 6 6 11  240 | 2 90  340 | 0,1 % |
| Other staff expenditure | 2 3 5 58  000 | 2 3 5 58  000 | 2 0 5 06  738 | 2 1 95  363 | 10,7 % |
| Buildings | 3 9 2 33  000 | 3 9 2 33  000 | 3 6 7 93  174 | 9 2 05  355 | 25,0 % |
| Computer systems | 3 6 7 91  000 | 3 6 7 91  000 | 3 5 9 42  148 | 1 6 4 30  523 | 45,7 % |
| Furniture | 9 30  000 | 9 30  000 | 5 08  193 | 2 95  064 | 58,1 % |
| Technical equipment | 3 5 70  000 | 3 5 70  000 | 2 7 87  645 | 1 9 22  641 | 69,0 % |
| Transport | 9 18  000 | 9 18  000 | 6 31  506 | 2 70  549 | 42,8 % |
| Delegations' travel expenses | 1 9 9 72  000 | 2 5 2 93  337 | 2 7 38  275 | | 0,0 % |
| Interpreting costs | 8 3 9 62  300 | 7 7 9 40  963 | 6 6 7 22  808 | 6 2 73  864 | 9,4 % |
| Meetings and conferences | 7 8 33  000 | 7 8 83  000 | 5 3 93  613 | 2 5 70  117 | 47,7 % |
| Information | 9 1 32  000 | 9 1 32  000 | 8 4 42  560 | 2 5 14  281 | 29,8 % |
| Miscellaneous | 1 6 68  000 | 2 3 18  000 | 2 0 57  158 | 8 11  057 | 39,4 % |
| Reserve | 2 7 00  000 | 2 7 00  000 | — | — | — |
| Total (excl. acquisition) | 53 0 5 11  300 | 53 0 5 11  300 | 45 9 1 35  056 | 4 2 7 79  153 | 9,3 % |
| Acquisition of immovable property | 5 0 00  000 | 5 0 00  000 | 5 0 00  000 | 5 0 00  000 | 100,0 % |
| Grand total | 53 5 5 11  300 | 53 5 5 11  300 | 46 4 1 35  056 | 4 7 7 79  153 | 10,3 % |

(EUR)

Category

Budget 2013

(initial)

Budget 2013 (6)

(final)

Commitments

Appropriations carried over to 2014

Carry over rate

1

2

3

4

5 = 4/3

Establishment plan

30 0 2 44  000

30 0 2 44  000

27 6 6 11  240

2 90  340

0,1 %

Other staff expenditure

2 3 5 58  000

2 3 5 58  000

2 0 5 06  738

2 1 95  363

10,7 %

Buildings

3 9 2 33  000

3 9 2 33  000

3 6 7 93  174

9 2 05  355

25,0 %

Computer systems

3 6 7 91  000

3 6 7 91  000

3 5 9 42  148

1 6 4 30  523

45,7 %

Furniture

9 30  000

9 30  000

5 08  193

2 95  064

58,1 %

Technical equipment

3 5 70  000

3 5 70  000

2 7 87  645

1 9 22  641

69,0 %

Transport

9 18  000

9 18  000

6 31  506

2 70  549

42,8 %

Delegations' travel expenses

1 9 9 72  000

2 5 2 93  337

2 7 38  275

0,0 %

Interpreting costs

8 3 9 62  300

7 7 9 40  963

6 6 7 22  808

6 2 73  864

9,4 %

Meetings and conferences

7 8 33  000

7 8 83  000

5 3 93  613

2 5 70  117

47,7 %

Information

9 1 32  000

9 1 32  000

8 4 42  560

2 5 14  281

29,8 %

Miscellaneous

1 6 68  000

2 3 18  000

2 0 57  158

8 11  057

39,4 %

Reserve

2 7 00  000

2 7 00  000

—

—

—

Total (excl. acquisition)

53 0 5 11  300

53 0 5 11  300

45 9 1 35  056

4 2 7 79  153

9,3 %

Acquisition of immovable property

5 0 00  000

5 0 00  000

5 0 00  000

5 0 00  000

100,0 %

Grand total

53 5 5 11  300

53 5 5 11  300

46 4 1 35  056

4 7 7 79  153

10,3 %

The carried over amounts from 2013 to 2014 come mainly from following categories:

| — | Computer systems by EUR 16,4 million, of which EUR 8,5 million relates to outside assistance, EUR 5,2 million to equipment and software, EUR 1,7 million to telecommunications and EUR 1,0 million to IT service and maintenance. |
| --- | --- |

—

Computer systems by EUR 16,4 million, of which EUR 8,5 million relates to outside assistance, EUR 5,2 million to equipment and software, EUR 1,7 million to telecommunications and EUR 1,0 million to IT service and maintenance.

| — | Buildings by EUR 9,2 million where different fitting-out works cover EUR 5,0 million, cleaning and maintenance EUR 1,6 million, security and surveillance EUR 1,1 million, electricity, water, gas and heating together another EUR 0,9 million and EUR 0,6 million of other expenditure related to buildings e.g. building studies and audits. |
| --- | --- |

—

Buildings by EUR 9,2 million where different fitting-out works cover EUR 5,0 million, cleaning and maintenance EUR 1,6 million, security and surveillance EUR 1,1 million, electricity, water, gas and heating together another EUR 0,9 million and EUR 0,6 million of other expenditure related to buildings e.g. building studies and audits.

| — | Interpreting costs by EUR 6,3 million to cover the cost of interpretation provided in November-December 2013, but for which the final invoice arrives in 2014. |
| --- | --- |

—

Interpreting costs by EUR 6,3 million to cover the cost of interpretation provided in November-December 2013, but for which the final invoice arrives in 2014.

| — | Meetings and conferences by EUR 2,6 million mostly relating to invoices not yet received for organising the Council and European Council meetings in 2013. |
| --- | --- |

—

Meetings and conferences by EUR 2,6 million mostly relating to invoices not yet received for organising the Council and European Council meetings in 2013.

| — | EUR 2,5 million related to information expenditure of which EUR 1,4 million concern the Official Journal and EUR 1,1 million information and public events as well as Council publications. |
| --- | --- |

—

EUR 2,5 million related to information expenditure of which EUR 1,4 million concern the Official Journal and EUR 1,1 million information and public events as well as Council publications.

| — | Other staff expenditure by EUR 2,2 million. |
| --- | --- |

—

Other staff expenditure by EUR 2,2 million.

| — | Technical equipment by EUR 1,9 million. |
| --- | --- |

—

Technical equipment by EUR 1,9 million.

3.5.   Assigned revenue

3.5.1.   Assigned revenue accrued before 2013

The total amount of assigned revenue accrued before 2013 was EUR 40,7 million.

Assigned revenue related to the GSC’s activities totalled EUR 35,45 million, from which EUR 34,6 million was paid. The remainder EUR 0,8 million was cancelled in conformity with Article 14 of the FR.

Another part, EUR 5,3 million, of the assigned revenue accrued before 2013 relates to amounts transferred by the EEAS in 2012 to the Council to cover the expenses of the services defined in different Service Level Agreements (SLA) between the two institutions and rendered by the GSC. From that amount EUR 5,2 million was paid and EUR 0,1 million cancelled.

Table 11

Implementation of assigned revenue accrued before 2013 (by category)

| (EUR) |
| --- |
| Category | Assigned revenues before 2013 | Payments 2013 | Outturn rate | Cancelled assigned revenues |
| | 1 | 2 | 3 = 2/1 | 4 = 1 — 2 |
| Establishment plan | 8 31  300 | 8 31  181 | 100,0 % | 119 |
| Other staff expenditure | 1 5 41  073 | 1 4 37  495 | 93,3 % | 1 03  578 |
| Buildings | 1 0 73  915 | 1 0 30  462 | 96,0 % | 43  452 |
| Computer systems | 1 1 52  891 | 1 0 98  137 | 95,3 % | 54  754 |
| Furniture | 2  862 | — | 0,0 % | 2  862 |
| Technical equipment | 60  399 | 59  496 | 98,5 % | 903 |
| Transport | 3  872 | — | 0,0 % | 3  872 |
| Delegations' travel expenses | 2 3 0 50  388 | 2 2 5 19  065 | 97,7 % | 5 31  323 |
| Interpreting costs | 7 1 14  352 | 7 1 14  352 | 100,0 % | — |
| Meetings and conferences | 1 91  307 | 1 41  247 | 73,8 % | 50  060 |
| Information | 1 82  488 | 1 66  046 | 91,0 % | 16  441 |
| Miscellaneous | 2 48  090 | 2 48  013 | 100,0 % | 77 |
| Total EC/C | 3 5 4 52  935 | 3 4 6 45  494 | 97,7 % | 8 07  441 |
| SLAs with EEAS | 5 2 95  297 | 5 1 52  255 | 97,3 % | 1 43  042 |
| Grand total | 4 0 7 48  232 | 3 9 7 97  749 | 97,7 % | 9 50  483 |

(EUR)

Category

Assigned revenues before 2013

Payments 2013

Outturn rate

Cancelled assigned revenues

1

2

3 = 2/1

4 = 1 — 2

Establishment plan

8 31  300

8 31  181

100,0 %

119

Other staff expenditure

1 5 41  073

1 4 37  495

93,3 %

1 03  578

Buildings

1 0 73  915

1 0 30  462

96,0 %

43  452

Computer systems

1 1 52  891

1 0 98  137

95,3 %

54  754

Furniture

2  862

—

0,0 %

2  862

Technical equipment

60  399

59  496

98,5 %

903

Transport

3  872

—

0,0 %

3  872

Delegations' travel expenses

2 3 0 50  388

2 2 5 19  065

97,7 %

5 31  323

Interpreting costs

7 1 14  352

7 1 14  352

100,0 %

—

Meetings and conferences

1 91  307

1 41  247

73,8 %

50  060

Information

1 82  488

1 66  046

91,0 %

16  441

Miscellaneous

2 48  090

2 48  013

100,0 %

77

Total EC/C

3 5 4 52  935

3 4 6 45  494

97,7 %

8 07  441

SLAs with EEAS

5 2 95  297

5 1 52  255

97,3 %

1 43  042

Grand total

4 0 7 48  232

3 9 7 97  749

97,7 %

9 50  483

3.5.2.   Assigned revenue accrued in 2013

The total assigned revenue accrued in 2013 totalled to EUR 28,3 million (table 12). From this, EUR 1 million corresponds to amounts transferred by the EEAS to the Council.

The assigned revenue 2013 relating to the activities of the GSC amounted EUR 27,3 million. During the financial year EUR 1,7 million was used while EUR 25,6 million was carried over to 2014 in accordance with Article 14 of the FR.

Table 12

Implementation of assigned revenue accrued in 2013 (by category)

| (EUR) |
| --- |
| Category | Assigned revenues 2013 | Commitments 2013 | Available assigned revenue |
| | 1 | 2 | 3 = 1 — 2 |
| Establishment plan | 1 9 49  702 | — | 1 9 49  702 |
| Other staff expenditure | 1 7 32  189 | 7 83  467 | 9 48  722 |
| Buildings | 7 28  438 | 1 63  541 | 5 64  896 |
| Computer systems | 1 0 26  419 | 5 47  571 | 4 78  848 |
| Furniture | 1 | — | 1 |
| Technical equipment | 31  171 | — | 31  171 |
| Transport | 290 | — | 290 |
| Delegations' travel expenses | 1 3 2 60  765 | — | 1 3 2 60  765 |
| Interpreting costs | 8 2 71  566 | — | 8 2 71  566 |
| Meetings and conferences | 1 35  743 | 64  978 | 70  765 |
| Information | 6  172 | — | 6  172 |
| Miscellaneous | 1 24  490 | 1 23  859 | 631 |
| Total EC/C | 2 7 2 66  946 | 1 6 83  416 | 2 5 5 83  530 |
| SLAs with EEAS | 1 0 24  672 | 9 51  979 | 72  693 |
| Grand total | 2 8 2 91  617 | 2 6 35  395 | 2 5 6 56  222 |

(EUR)

Category

Assigned revenues 2013

Commitments 2013

Available assigned revenue

1

2

3 = 1 — 2

Establishment plan

1 9 49  702

—

1 9 49  702

Other staff expenditure

1 7 32  189

7 83  467

9 48  722

Buildings

7 28  438

1 63  541

5 64  896

Computer systems

1 0 26  419

5 47  571

4 78  848

Furniture

1

—

1

Technical equipment

31  171

—

31  171

Transport

290

—

290

Delegations' travel expenses

1 3 2 60  765

—

1 3 2 60  765

Interpreting costs

8 2 71  566

—

8 2 71  566

Meetings and conferences

1 35  743

64  978

70  765

Information

6  172

—

6  172

Miscellaneous

1 24  490

1 23  859

631

Total EC/C

2 7 2 66  946

1 6 83  416

2 5 5 83  530

SLAs with EEAS

1 0 24  672

9 51  979

72  693

Grand total

2 8 2 91  617

2 6 35  395

2 5 6 56  222

Almost 50 % of the assigned revenue is related to the delegations’ travel expenses (EUR 13,3 million). The amount of EUR 8,3 million in interpretation comes from the top-up payments on certain languages to cover the supplementary interpretation in those languages. The remainder is mainly related to reimbursement of amounts connected with various administrative operations of the Council.

---

(1)  Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union (OJ L 298, 26.10.2012, p. 1).

(2)  The final budget after the reduction of EUR 40 million for the European Economic Recovery Plan in December 2009 was EUR 563 million.

(3)  Includes reallocation of appropriations.

(4)  In conformity with Decision 111/07/EC, the GSC transfers 66 % of the unused amounts of interpretation language envelopes to the delegates’ travel envelopes to be used during the same budget year. In 2013, this corresponded to an amount of EUR 7,1 million.

(5)  Net amount > EUR 2 50  000.

(6)  Includes reallocation of appropriations.

---

ANNEX

COUNCIL

USE OF THE APPROPRIATIONS OF THE YEAR 2013

| Budget line | Initial Appropriations
  2013 | Transfers/ Amendments
  2013 | Final Appropriations
  2013 | Commitments
  2013 | Payments
  2013 | Carry Over by Right to
  2014 | Carry Over by Decision to
  2014 | Cancelled Appropriations |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 = 3 — 5 — 6 — 7 |
| 1000 | Basic salary | 3 16  000,00 | | 3 16  000,00 | 3 04  221,12 | 3 04  221,12 | | | 11  778,88 |
| 1001 | Entitlements related to the post held | 65  000,00 | | 65  000,00 | 62  649,96 | 62  649,96 | | | 2  350,04 |
| 1002 | Entitlements related to the personal circumstances of the staff member | 20  000,00 | | 20  000,00 | 8  130,72 | 8  130,72 | | | 11  869,28 |
| 1003 | Social security cover | 13  000,00 | | 13  000,00 | 11  876,76 | 11  876,76 | | | 1  123,24 |
| 1004 | Other managements expenditure | 6 75  000,00 | | 6 75  000,00 | 3 94  635,40 | 2 45  269,39 | 1 49  366 | | 2 80  364,60 |
| 100 | Remuneration and other entitlements | 1 0 89  000,00 | | 1 0 89  000,00 | 7 81  513,96 | 6 32  147,95 | 1 49  366,01 | | 3 07  486,04 |
| 1020 | Provisional appropriations for changes in the entitlements | 49  000,00 | | 49  000,00 | | | | | 49  000,00 |
| 102 | Provisional appropriation | 49  000,00 | | 49  000,00 | | | | | 49  000,00 |
| Total Chapter 1 0 — Members of the Institution | 1 1 38  000,00 | | 1 1 38  000,00 | 7 81  513,96 | 6 32  147,95 | 1 49  366,01 | | 3 56  486,04 |
| 1100 | Basic salaries | 22 1 7 70  000,00 | | 22 1 7 70  000,00 | 20 7 8 50  887,49 | 20 7 8 50  887,49 | | | 1 3 9 19  112,51 |
| 1101 | Entitlements under the Staff Regulations related to the post held | 2 1 41  000,00 | | 2 1 41  000,00 | 1 7 32  593,49 | 1 7 32  593,49 | | | 4 08  406,51 |
| 1102 | Entitlements under the Staff Regulations related to the personal circumstances of the staff member | 5 8 0 72  000,00 | | 5 8 0 72  000,00 | 5 4 2 90  525,45 | 5 4 2 90  525,45 | | | 3 7 81  474,55 |
| 1103 | Social security cover | 9 7 13  000,00 | | 9 7 13  000,00 | 8 6 89  219,79 | 8 6 89  219,79 | | | 1 0 23  780,21 |
| 1104 | Salary weightings | 50  000,00 | | 50  000,00 | 36  934,16 | 36  934,16 | | | 13  065,84 |
| 1105 | Overtime | 1 7 00  000,00 | | 1 7 00  000,00 | 1 3 28  774,06 | 1 3 28  774,06 | | | 3 71  225,94 |
| 1106 | Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service | 3 0 50  000,00 | | 3 0 50  000,00 | 1 6 15  062,39 | 1 3 24  722,00 | 2 90  340,39 | | 1 4 34  937,61 |
| 110 | Remuneration and other entitlements | 29 6 4 96  000,00 | | 29 6 4 96  000,00 | 27 5 5 43  996,83 | 27 5 2 53  656,44 | 2 90  340,39 | | 2 0 9 52  003,17 |
| 1110 | Allowances in the event of retirement in the interest of the service | 4 24  000,00 | | 4 24  000,00 | 4 01  280,12 | 4 01  280,12 | | | 22  719,88 |
| 1111 | Allowances for staff whose service is terminated | 2 58  000,00 | | 2 58  000,00 | 1 59  661,34 | 1 59  661,34 | | | 98  338,66 |
| 1112 | Entitlements of the former Secretaries-General | 5 42  000,00 | | 5 42  000,00 | 5 06  301,24 | 5 06  301,24 | | | 35  698,76 |
| 111 | Termination of service | 1 2 24  000,00 | | 1 2 24  000,00 | 1 0 67  242,70 | 1 0 67  242,70 | | | 1 56  757,30 |
| 1120 | Provisional appropriation (officials and temporary staff) | 2 5 13  000,00 | | 2 5 13  000,00 | | | | | 2 5 13  000,00 |
| 1121 | Provisional appropriation (retired staff and staff retired under special arrangements) | 11  000,00 | | 11  000,00 | | | | | 11  000,00 |
| 112 | Provisional appropriation | 2 5 24  000,00 | | 2 5 24  000,00 | | | | | 2 5 24  000,00 |
| Total Chapter 1 1 — Officials and temporary staff | 30 0 2 44  000,00 | | 30 0 2 44  000,00 | 27 6 6 11  239,53 | 27 6 3 20  899,14 | 2 90  340,39 | | 2 3 6 32  760,47 |
| 1200 | Other staff | 9 5 36  000,00 | | 9 5 36  000,00 | 8 3 01  363,89 | 8 2 89  662,22 | 11  701,67 | | 1 2 34  636,11 |
| 1201 | National experts on secondment | 1 1 48  000,00 | | 1 1 48  000,00 | 8 05  426,35 | 8 04  995,31 | 431,04 | | 3 42  573,65 |
| 1202 | Traineeships | 4 64  000,00 | | 4 64  000,00 | 4 49  448,10 | 4 46  963,28 | 2  484,82 | | 14  551,90 |
| 1203 | Outside services | 2 3 43  000,00 | | 2 3 43  000,00 | 2 0 88  570,96 | 1 7 59  196,30 | 3 29  374,66 | | 2 54  429,04 |
| 1204 | Supplementary services for the translation service | 1 45  000,00 | | 1 45  000,00 | 1 31  974,40 | 94  641,24 | 37  333,16 | | 13  025,60 |
| 120 | Other staff and outside services | 1 3 6 36  000,00 | | 1 3 6 36  000,00 | 1 1 7 76  783,70 | 1 1 3 95  458,35 | 3 81  325,35 | | 1 8 59  216,30 |
| 1220 | Provisional appropriation | 1 27  000,00 | | 1 27  000,00 | | | | | 1 27  000,00 |
| 122 | Provisional appropriation | 1 27  000,00 | | 1 27  000,00 | | | | | 1 27  000,00 |
| Total Chapter 1 2 — Other staff and outside services | 1 3 7 63  000,00 | | 1 3 7 63  000,00 | 1 1 7 76  783,70 | 1 1 3 95  458,35 | 3 81  325,35 | | 1 9 86  216,30 |
| 1300 | Miscellaneous expenditure on recruitment | 1 66  000,00 | | 1 66  000,00 | 1 65  250,00 | 45  092,56 | 1 20  157,44 | | 750,00 |
| 1301 | Further training | 1 9 25  000,00 | | 1 9 25  000,00 | 1 9 09  084,99 | 9 88  064,16 | 9 21  020,83 | | 15  915,01 |
| 130 | Expenditure relating to staff management | 2 0 91  000,00 | | 2 0 91  000,00 | 2 0 74  334,99 | 1 0 33  156,72 | 1 0 41  178,27 | | 16  665,01 |
| 1310 | Special assistance grants | 30  000,00 | 20  000,00 – | 10  000,00 | 690,20 | | 690,20 | | 9  309,80 |
| 1311 | Social contacts between members of staff | 1 19  000,00 | 9  000,00 | 1 28  000,00 | 1 25  360,66 | 1 04  564,20 | 20  796,46 | | 2  639,34 |
| 1312 | Supplementary aid for the disables | 1 15  000,00 | 25  000,00 | 1 40  000,00 | 1 40  000,00 | 99  766,60 | 40  233,40 | | |
| 1313 | Other welfare expenditure | 66  000,00 | 14  000,00 – | 52  000,00 | 51  600,00 | 51  389,04 | 210,96 | | 400,00 |
| 131 | Measures to assist institution’s staff | 3 30  000,00 | | 3 30  000,00 | 3 17  650,86 | 2 55  719,84 | 61  931 | | 12  349,14 |
| 1320 | Medical service | 4 31  000,00 | | 4 31  000,00 | 4 30  769,26 | 3 00  034,71 | 1 30  734,55 | | 230,74 |
| 1322 | Crèches and other childcare facilities | 2 0 14  000,00 | | 2 0 14  000,00 | 2 0 14  000,00 | 2 0 14  000,00 | | | |
| 132 | Activities relating to all persons | 2 4 45  000,00 | | 2 4 45  000,00 | 2 4 44  769,26 | 2 3 14  034,71 | 1 30  734,55 | | 230,74 |
| 1331 | Mission expenses of the Council secretariat | 3 1 91  000,00 | | 3 1 91  000,00 | 2 6 45  754,28 | 2 2 94  028,18 | 3 51  726,10 | | 5 45  245,72 |
| 1332 | Travel expenses of staff related to the European Council | 6 00  000,00 | | 6 00  000,00 | 4 65  930,92 | 3 86  829,51 | 79  101,41 | | 1 34  069,08 |
| 133 | Missions | 3 7 91  000,00 | | 3 7 91  000,00 | 3 1 11  685,20 | 2 6 80  857,69 | 4 30  827,51 | | 6 79  314,80 |
| Total Chapter 1 3 — Other expenditure relating to persons working with the institution | 8 6 57  000,00 | | 8 6 57  000,00 | 7 9 48  440,31 | 6 2 83  768,96 | 1 6 64  671,35 | | 7 08  559,69 |
| TOTAL TITLE 1 — Persons working with the institution | 32 3 8 02  000,00 | | 32 3 8 02  000,00 | 29 7 1 17  977,50 | 29 4 6 32  274,40 | 2 4 85  703,10 | | 2 6 6 84  022,50 |
| 2000 | Rent | 1 6 31  000,00 | | 1 6 31  000,00 | 1 5 70  071,08 | 1 5 70  071,08 | | | 60  928,92 |
| 2002 | Acquisition of immovable property | 5 0 00  000,00 | | 5 0 00  000,00 | 5 0 00  000,00 | | 5 0 00  000,00 | | |
| 2003 | Fitting-out of premises | 7 8 60  000,00 | 8 90  000,00 – | 6 9 70  000,00 | 6 6 58  722,94 | 2 2 68  385,17 | 4 3 90  337,77 | | 3 11  277,06 |
| 2004 | Work to make premises secure | 4 90  000,00 | 7 80  000,00 | 1 2 70  000,00 | 1 2 54  572,91 | 6 28  058,90 | 6 26  514,01 | | 15  427,09 |
| 2005 | Expenditure preliminary to the acquisition, construction and fitting-out of buildings | 4 70  000,00 | 1 10  000,00 | 5 80  000,00 | 5 46  949,81 | 1 58  615,40 | 3 88  334,41 | | 33  050,19 |
| 200 | Buildings | 1 5 4 51  000,00 | | 1 5 4 51  000,00 | 1 5 0 30  316,74 | 4 6 25  130,55 | 1 0 4 05  186,19 | | 4 20  683,26 |
| 2010 | Cleaning and maintenance | 1 3 8 23  000,00 | 12  000,00 – | 1 3 8 11  000,00 | 1 2 7 02  880,58 | 1 1 0 84  401,13 | 1 6 18  479,45 | | 1 1 08  119,42 |
| 2011 | Water, gas, electricity and heating | 4 4 05  000,00 | | 4 4 05  000,00 | 3 6 06  601,15 | 2 6 97  480,42 | 9 09  120,73 | | 7 98  398,85 |
| 2012 | Buildings security and surveillance | 9 9 06  000,00 | | 9 9 06  000,00 | 9 8 35  721,81 | 8 6 96  900,52 | 1 1 38  821,29 | | 70  278,19 |
| 2013 | Insurance | 2 10  000,00 | 12  000,00 | 2 22  000,00 | 2 21  731,11 | 2 21  731,11 | | | 268,89 |
| 2014 | Other expenditure relating to buildings | 4 38  000,00 | | 4 38  000,00 | 3 95  922,62 | 2 62  175,71 | 1 33  746,91 | | 42  077,38 |
| 201 | Costs relating to buildings | 2 8 7 82  000,00 | | 2 8 7 82  000,00 | 2 6 7 62  857,27 | 2 2 9 62  688,89 | 3 8 00  168,38 | | 2 0 19  142,73 |
| Total Chapter 2 0 — Buildings and associated costs | 4 4 2 33  000,00 | | 4 4 2 33  000,00 | 4 1 7 93  174,01 | 2 7 5 87  819,44 | 1 4 2 05  354,57 | | 2 4 39  825,99 |
| 2100 | Acquisition of equipment and software | 9 7 59  000,00 | 1 5 46  010,00 – | 8 2 12  990,00 | 7 8 54  660,42 | 2 6 40  313,33 | 5 2 14  347,09 | | 3 58  329,58 |
| 2101 | Outside assistance for the operation and development of computer systems | 1 7 8 95  000,00 | 3 2 14  500,00 | 2 1 1 09  500,00 | 2 0 7 68  058,74 | 1 2 2 43  758,85 | 8 5 24  299,89 | | 3 41  441,26 |
| 2102 | Servicing and maintenance of equipment and software | 5 1 31  000,00 | 6 50  000,00 – | 4 4 81  000,00 | 4 3 31  928,55 | 3 3 62  934 | 9 68  995 | | 1 49  071,45 |
| 2103 | Telecommunications | 4 0 06  000,00 | 1 0 18  490,00 – | 2 9 87  510,00 | 2 9 87  500,58 | 1 2 64  619,04 | 1 7 22  881,54 | | 9,42 |
| 210 | Computer systems and telecommunications | 3 6 7 91  000 | | 3 6 7 91  000,00 | 3 5 9 42  148,29 | 1 9 5 11  625 | 1 6 4 30  523 | | 8 48  851,71 |
| 2111 | Purchase and replacement of furniture | 8 90  000,00 | | 8 90  000,00 | 4 85  414,66 | 2 00  857,21 | 2 84  557,45 | | 4 04  585,34 |
| 2112 | Rental, servicing, maintenance and repair of furniture | 40  000,00 | | 40  000,00 | 22  778,15 | 12  271,93 | 10  506,22 | | 17  221,85 |
| 211 | Furniture | 9 30  000,00 | | 9 30  000,00 | 5 08  192,81 | 2 13  129,14 | 2 95  064 | | 4 21  807,19 |
| 2120 | Purchase and replacement of technical equipment and installation | 2 4 45  000,00 | 50  000,00 | 2 4 95  000,00 | 2 0 80  391,26 | 3 63  539,04 | 1 7 16  852,22 | | 4 14  608,74 |
| 2121 | Outside assistance for the operation and development of technical equipment and installations | 60  000,00 | | 60  000,00 | 48  133,20 | 38  393,40 | 9  739,80 | | 11  866,80 |
| 2122 | Rental, servicing, maintenance and repair of technical equipment and installations | 1 0 65  000,00 | 50  000,00 – | 1 0 15  000,00 | 6 59  120,31 | 4 63  070,86 | 1 96  049,45 | | 3 55  879,69 |
| 212 | Technical equipment and installation | 3 5 70  000,00 | | 3 5 70  000,00 | 2 7 87  644,77 | 8 65  003,30 | 1 9 22  641,47 | | 7 82  355,23 |
| 2132 | Rental and repair of the vehicle fleet | 5 58  000,00 | | 5 58  000,00 | 2 96  339,78 | 2 25  791,04 | 70  548,74 | | 2 61  660,22 |
| 2133 | Mobility plan | 3 60  000,00 | | 3 60  000,00 | 3 35  166,16 | 1 35  166,16 | 2 00  000,00 | | 24  833,84 |
| 213 | Transport | 9 18  000,00 | | 9 18  000,00 | 6 31  505,94 | 3 60  957,20 | 2 70  548,74 | | 2 86  494,06 |
| Total Chapter 2 1 — Computer system, equipment and furniture | 4 2 2 09  000,00 | | 4 2 2 09  000,00 | 3 9 8 69  491,81 | 2 0 9 50  714,77 | 1 8 9 18  777,04 | | 2 3 39  508,19 |
| 2200 | Travel expenses of delegations | 1 9 9 72  000,00 | 5 3 21  337,00 | 2 5 2 93  337,00 | 2 7 38  274,50 | 2 7 38  274,50 | | | 2 2 5 55  062,50 |
| 2201 | Miscellaneous travel expenses | 4 45  000,00 | 50  000,00 | 4 95  000,00 | 3 89  667,72 | 2 93  708,49 | 95  959,23 | | 1 05  332,28 |
| 2202 | Interpreting costs | 8 3 9 62  300,00 | 6 0 21  337,00 – | 7 7 9 40  963,00 | 6 6 7 22  808,00 | 6 0 4 48  944,00 | 6 2 73  864,00 | | 1 1 2 18  155,00 |
| 2203 | Entertainment and representation expenses | 2 3 51  000,00 | 2 04  000,00 – | 2 1 47  000,00 | 1 4 37  823,31 | 7 25  138,31 | 7 12  685,00 | | 7 09  176,69 |
| 2204 | Miscellaneous expenditure on internal expenses | 3 7 17  000,00 | 2 04  000,00 | 3 9 21  000,00 | 3 2 55  323,51 | 1 6 37  375,66 | 1 6 17  947,85 | | 6 65  676,49 |
| 2205 | Organisation of conferences, congresses and meetings | 1 3 20  000,00 | | 1 3 20  000,00 | 3 10  798,11 | 1 67  273,30 | 1 43  524,81 | | 1 0 09  201,89 |
| 220 | Meetings and conferences | 11 1 7 67  300,00 | 6 50  000,00 – | 11 1 1 17  300,00 | 7 4 8 54  695,15 | 6 6 0 10  714,26 | 8 8 43  980,89 | | 3 6 2 62  604,85 |
| 2210 | Documentation and library expenditure | 1 2 32  000,00 | | 1 2 32  000,00 | 1 1 45  051,35 | 7 50  232,53 | 3 94  818,82 | | 86  948,65 |
| 2211 | Official Journal | 5 4 67  000,00 | | 5 4 67  000,00 | 5 3 58  412,84 | 3 9 87  663 | 1 3 70  750 | | 1 08  587,16 |
| 2212 | General publications | 4 55  000,00 | | 4 55  000,00 | 3 27  886,99 | 3 08  065,70 | 19  821,29 | | 1 27  113,01 |
| 2213 | Information and public events | 1 9 78  000,00 | | 1 9 78  000,00 | 1 6 11  208,41 | 8 82  317,56 | 7 28  890,85 | | 3 66  791,59 |
| 221 | Information | 9 1 32  000,00 | | 9 1 32  000,00 | 8 4 42  559,59 | 5 9 28  278,63 | 2 5 14  280,96 | | 6 89  440,41 |
| 2230 | Office supplies | 5 30  000,00 | 1 50  000,00 – | 3 80  000,00 | 2 79  564,55 | 1 73  712,39 | 1 05  852,16 | | 1 00  435,45 |
| 2231 | Postal charges | 1 10  000,00 | 17  000,00 – | 93  000,00 | 73  620,87 | 56  637,91 | 16  982,96 | | 19  379,13 |
| 2232 | Expenditure on studies, surveys and consultation | 45  000,00 | 26  000,00 | 71  000,00 | 42  235,65 | 10  225,65 | 32  010,00 | | 28  764,35 |
| 2234 | Removals | 20  000,00 | | 20  000,00 | | | | | 20  000,00 |
| 2235 | Financial charges | 10  000,00 | | 10  000,00 | 5  572,45 | 4  295,32 | 1  277,13 | | 4  427,55 |
| 2236 | Legal expenses and costs, damages and compensation | 7 00  000,00 | 8 00  000,00 | 1 5 00  000,00 | 1 5 00  000,00 | 9 34  689,46 | 5 65  310,54 | | |
| 2237 | Other operating expenditure | 2 53  000,00 | 9  000,00 – | 2 44  000,00 | 1 56  164,05 | 66  540,10 | 89  624 | | 87  835,95 |
| 223 | Miscellaneous expenses | 1 6 68  000,00 | 6 50  000,00 | 2 3 18  000,00 | 2 0 57  157,57 | 1 2 46  100,83 | 8 11  056,74 | | 2 60  842,43 |
| Total Chapter 2 2 — Operating expenditure | 12 2 5 67  300,00 | | 12 2 5 67  300,00 | 8 5 3 54  412,31 | 7 3 1 85  093,72 | 1 2 1 69  318,59 | | 3 7 2 12  887,69 |
| TOTAL TITLE 2 — Buildings, equipment and operating expenditure | 20 9 0 09  300,00 | | 20 9 0 09  300,00 | 16 7 0 17  078,13 | 12 1 7 23  627,93 | 4 5 2 93  450,20 | | 4 1 9 92  221,87 |
| 100 | Provisional appropriations | 7 00  000,00 | | 7 00  000,00 | | | | | 7 00  000,00 |
| 101 | Contingency reserve | 2 0 00  000,00 | | 2 0 00  000,00 | | | | | 2 0 00  000,00 |
| TITLE 10 — Other expenditure | 2 7 00  000,00 | | 2 7 00  000,00 | | | | | 2 7 00  000,00 |
| TOTAL BUDGET | 53 5 5 11  300,00 | | 53 5 5 11  300,00 | 46 4 1 35  055,63 | 41 6 3 55  902,33 | 4 7 7 79  153,30 | | 7 1 3 76  244,37 |

Budget line

Initial Appropriations

2013

Transfers/ Amendments

2013

Final Appropriations

2013

Commitments

2013

Payments

2013

Carry Over by Right to

2014

Carry Over by Decision to

2014

Cancelled Appropriations

1

2

3

4

5

6

7

8 = 3 — 5 — 6 — 7

1000

Basic salary

3 16  000,00

3 16  000,00

3 04  221,12

3 04  221,12

11  778,88

1001

Entitlements related to the post held

65  000,00

65  000,00

62  649,96

62  649,96

2  350,04

1002

Entitlements related to the personal circumstances of the staff member

20  000,00

20  000,00

8  130,72

8  130,72

11  869,28

1003

Social security cover

13  000,00

13  000,00

11  876,76

11  876,76

1  123,24

1004

Other managements expenditure

6 75  000,00

6 75  000,00

3 94  635,40

2 45  269,39

1 49  366

2 80  364,60

100

Remuneration and other entitlements

1 0 89  000,00

1 0 89  000,00

7 81  513,96

6 32  147,95

1 49  366,01

3 07  486,04

1020

Provisional appropriations for changes in the entitlements

49  000,00

49  000,00

49  000,00

102

Provisional appropriation

49  000,00

49  000,00

49  000,00

Total Chapter 1 0 — Members of the Institution

1 1 38  000,00

1 1 38  000,00

7 81  513,96

6 32  147,95

1 49  366,01

3 56  486,04

1100

Basic salaries

22 1 7 70  000,00

22 1 7 70  000,00

20 7 8 50  887,49

20 7 8 50  887,49

1 3 9 19  112,51

1101

Entitlements under the Staff Regulations related to the post held

2 1 41  000,00

2 1 41  000,00

1 7 32  593,49

1 7 32  593,49

4 08  406,51

1102

Entitlements under the Staff Regulations related to the personal circumstances of the staff member

5 8 0 72  000,00

5 8 0 72  000,00

5 4 2 90  525,45

5 4 2 90  525,45

3 7 81  474,55

1103

Social security cover

9 7 13  000,00

9 7 13  000,00

8 6 89  219,79

8 6 89  219,79

1 0 23  780,21

1104

Salary weightings

50  000,00

50  000,00

36  934,16

36  934,16

13  065,84

1105

Overtime

1 7 00  000,00

1 7 00  000,00

1 3 28  774,06

1 3 28  774,06

3 71  225,94

1106

Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service

3 0 50  000,00

3 0 50  000,00

1 6 15  062,39

1 3 24  722,00

2 90  340,39

1 4 34  937,61

110

Remuneration and other entitlements

29 6 4 96  000,00

29 6 4 96  000,00

27 5 5 43  996,83

27 5 2 53  656,44

2 90  340,39

2 0 9 52  003,17

1110

Allowances in the event of retirement in the interest of the service

4 24  000,00

4 24  000,00

4 01  280,12

4 01  280,12

22  719,88

1111

Allowances for staff whose service is terminated

2 58  000,00

2 58  000,00

1 59  661,34

1 59  661,34

98  338,66

1112

Entitlements of the former Secretaries-General

5 42  000,00

5 42  000,00

5 06  301,24

5 06  301,24

35  698,76

111

Termination of service

1 2 24  000,00

1 2 24  000,00

1 0 67  242,70

1 0 67  242,70

1 56  757,30

1120

Provisional appropriation (officials and temporary staff)

2 5 13  000,00

2 5 13  000,00

2 5 13  000,00

1121

Provisional appropriation (retired staff and staff retired under special arrangements)

11  000,00

11  000,00

11  000,00

112

Provisional appropriation

2 5 24  000,00

2 5 24  000,00

2 5 24  000,00

Total Chapter 1 1 — Officials and temporary staff

30 0 2 44  000,00

30 0 2 44  000,00

27 6 6 11  239,53

27 6 3 20  899,14

2 90  340,39

2 3 6 32  760,47

1200

Other staff

9 5 36  000,00

9 5 36  000,00

8 3 01  363,89

8 2 89  662,22

11  701,67

1 2 34  636,11

1201

National experts on secondment

1 1 48  000,00

1 1 48  000,00

8 05  426,35

8 04  995,31

431,04

3 42  573,65

1202

Traineeships

4 64  000,00

4 64  000,00

4 49  448,10

4 46  963,28

2  484,82

14  551,90

1203

Outside services

2 3 43  000,00

2 3 43  000,00

2 0 88  570,96

1 7 59  196,30

3 29  374,66

2 54  429,04

1204

Supplementary services for the translation service

1 45  000,00

1 45  000,00

1 31  974,40

94  641,24

37  333,16

13  025,60

120

Other staff and outside services

1 3 6 36  000,00

1 3 6 36  000,00

1 1 7 76  783,70

1 1 3 95  458,35

3 81  325,35

1 8 59  216,30

1220

Provisional appropriation

1 27  000,00

1 27  000,00

1 27  000,00

122

Provisional appropriation

1 27  000,00

1 27  000,00

1 27  000,00

Total Chapter 1 2 — Other staff and outside services

1 3 7 63  000,00

1 3 7 63  000,00

1 1 7 76  783,70

1 1 3 95  458,35

3 81  325,35

1 9 86  216,30

1300

Miscellaneous expenditure on recruitment

1 66  000,00

1 66  000,00

1 65  250,00

45  092,56

1 20  157,44

750,00

1301

Further training

1 9 25  000,00

1 9 25  000,00

1 9 09  084,99

9 88  064,16

9 21  020,83

15  915,01

130

Expenditure relating to staff management

2 0 91  000,00

2 0 91  000,00

2 0 74  334,99

1 0 33  156,72

1 0 41  178,27

16  665,01

1310

Special assistance grants

30  000,00

20  000,00 –

10  000,00

690,20

690,20

9  309,80

1311

Social contacts between members of staff

1 19  000,00

9  000,00

1 28  000,00

1 25  360,66

1 04  564,20

20  796,46

2  639,34

1312

Supplementary aid for the disables

1 15  000,00

25  000,00

1 40  000,00

1 40  000,00

99  766,60

40  233,40

1313

Other welfare expenditure

66  000,00

14  000,00 –

52  000,00

51  600,00

51  389,04

210,96

400,00

131

Measures to assist institution’s staff

3 30  000,00

3 30  000,00

3 17  650,86

2 55  719,84

61  931

12  349,14

1320

Medical service

4 31  000,00

4 31  000,00

4 30  769,26

3 00  034,71

1 30  734,55

230,74

1322

Crèches and other childcare facilities

2 0 14  000,00

2 0 14  000,00

2 0 14  000,00

2 0 14  000,00

132

Activities relating to all persons

2 4 45  000,00

2 4 45  000,00

2 4 44  769,26

2 3 14  034,71

1 30  734,55

230,74

1331

Mission expenses of the Council secretariat

3 1 91  000,00

3 1 91  000,00

2 6 45  754,28

2 2 94  028,18

3 51  726,10

5 45  245,72

1332

Travel expenses of staff related to the European Council

6 00  000,00

6 00  000,00

4 65  930,92

3 86  829,51

79  101,41

1 34  069,08

133

Missions

3 7 91  000,00

3 7 91  000,00

3 1 11  685,20

2 6 80  857,69

4 30  827,51

6 79  314,80

Total Chapter 1 3 — Other expenditure relating to persons working with the institution

8 6 57  000,00

8 6 57  000,00

7 9 48  440,31

6 2 83  768,96

1 6 64  671,35

7 08  559,69

TOTAL TITLE 1 — Persons working with the institution

32 3 8 02  000,00

32 3 8 02  000,00

29 7 1 17  977,50

29 4 6 32  274,40

2 4 85  703,10

2 6 6 84  022,50

2000

Rent

1 6 31  000,00

1 6 31  000,00

1 5 70  071,08

1 5 70  071,08

60  928,92

2002

Acquisition of immovable property

5 0 00  000,00

5 0 00  000,00

5 0 00  000,00

5 0 00  000,00

2003

Fitting-out of premises

7 8 60  000,00

8 90  000,00 –

6 9 70  000,00

6 6 58  722,94

2 2 68  385,17

4 3 90  337,77

3 11  277,06

2004

Work to make premises secure

4 90  000,00

7 80  000,00

1 2 70  000,00

1 2 54  572,91

6 28  058,90

6 26  514,01

15  427,09

2005

Expenditure preliminary to the acquisition, construction and fitting-out of buildings

4 70  000,00

1 10  000,00

5 80  000,00

5 46  949,81

1 58  615,40

3 88  334,41

33  050,19

200

Buildings

1 5 4 51  000,00

1 5 4 51  000,00

1 5 0 30  316,74

4 6 25  130,55

1 0 4 05  186,19

4 20  683,26

2010

Cleaning and maintenance

1 3 8 23  000,00

12  000,00 –

1 3 8 11  000,00

1 2 7 02  880,58

1 1 0 84  401,13

1 6 18  479,45

1 1 08  119,42

2011

Water, gas, electricity and heating

4 4 05  000,00

4 4 05  000,00

3 6 06  601,15

2 6 97  480,42

9 09  120,73

7 98  398,85

2012

Buildings security and surveillance

9 9 06  000,00

9 9 06  000,00

9 8 35  721,81

8 6 96  900,52

1 1 38  821,29

70  278,19

2013

Insurance

2 10  000,00

12  000,00

2 22  000,00

2 21  731,11

2 21  731,11

268,89

2014

Other expenditure relating to buildings

4 38  000,00

4 38  000,00

3 95  922,62

2 62  175,71

1 33  746,91

42  077,38

201

Costs relating to buildings

2 8 7 82  000,00

2 8 7 82  000,00

2 6 7 62  857,27

2 2 9 62  688,89

3 8 00  168,38

2 0 19  142,73

Total Chapter 2 0 — Buildings and associated costs

4 4 2 33  000,00

4 4 2 33  000,00

4 1 7 93  174,01

2 7 5 87  819,44

1 4 2 05  354,57

2 4 39  825,99

2100

Acquisition of equipment and software

9 7 59  000,00

1 5 46  010,00 –

8 2 12  990,00

7 8 54  660,42

2 6 40  313,33

5 2 14  347,09

3 58  329,58

2101

Outside assistance for the operation and development of computer systems

1 7 8 95  000,00

3 2 14  500,00

2 1 1 09  500,00

2 0 7 68  058,74

1 2 2 43  758,85

8 5 24  299,89

3 41  441,26

2102

Servicing and maintenance of equipment and software

5 1 31  000,00

6 50  000,00 –

4 4 81  000,00

4 3 31  928,55

3 3 62  934

9 68  995

1 49  071,45

2103

Telecommunications

4 0 06  000,00

1 0 18  490,00 –

2 9 87  510,00

2 9 87  500,58

1 2 64  619,04

1 7 22  881,54

9,42

210

Computer systems and telecommunications

3 6 7 91  000

3 6 7 91  000,00

3 5 9 42  148,29

1 9 5 11  625

1 6 4 30  523

8 48  851,71

2111

Purchase and replacement of furniture

8 90  000,00

8 90  000,00

4 85  414,66

2 00  857,21

2 84  557,45

4 04  585,34

2112

Rental, servicing, maintenance and repair of furniture

40  000,00

40  000,00

22  778,15

12  271,93

10  506,22

17  221,85

211

Furniture

9 30  000,00

9 30  000,00

5 08  192,81

2 13  129,14

2 95  064

4 21  807,19

2120

Purchase and replacement of technical equipment and installation

2 4 45  000,00

50  000,00

2 4 95  000,00

2 0 80  391,26

3 63  539,04

1 7 16  852,22

4 14  608,74

2121

Outside assistance for the operation and development of technical equipment and installations

60  000,00

60  000,00

48  133,20

38  393,40

9  739,80

11  866,80

2122

Rental, servicing, maintenance and repair of technical equipment and installations

1 0 65  000,00

50  000,00 –

1 0 15  000,00

6 59  120,31

4 63  070,86

1 96  049,45

3 55  879,69

212

Technical equipment and installation

3 5 70  000,00

3 5 70  000,00

2 7 87  644,77

8 65  003,30

1 9 22  641,47

7 82  355,23

2132

Rental and repair of the vehicle fleet

5 58  000,00

5 58  000,00

2 96  339,78

2 25  791,04

70  548,74

2 61  660,22

2133

Mobility plan

3 60  000,00

3 60  000,00

3 35  166,16

1 35  166,16

2 00  000,00

24  833,84

213

Transport

9 18  000,00

9 18  000,00

6 31  505,94

3 60  957,20

2 70  548,74

2 86  494,06

Total Chapter 2 1 — Computer system, equipment and furniture

4 2 2 09  000,00

4 2 2 09  000,00

3 9 8 69  491,81

2 0 9 50  714,77

1 8 9 18  777,04

2 3 39  508,19

2200

Travel expenses of delegations

1 9 9 72  000,00

5 3 21  337,00

2 5 2 93  337,00

2 7 38  274,50

2 7 38  274,50

2 2 5 55  062,50

2201

Miscellaneous travel expenses

4 45  000,00

50  000,00

4 95  000,00

3 89  667,72

2 93  708,49

95  959,23

1 05  332,28

2202

Interpreting costs

8 3 9 62  300,00

6 0 21  337,00 –

7 7 9 40  963,00

6 6 7 22  808,00

6 0 4 48  944,00

6 2 73  864,00

1 1 2 18  155,00

2203

Entertainment and representation expenses

2 3 51  000,00

2 04  000,00 –

2 1 47  000,00

1 4 37  823,31

7 25  138,31

7 12  685,00

7 09  176,69

2204

Miscellaneous expenditure on internal expenses

3 7 17  000,00

2 04  000,00

3 9 21  000,00

3 2 55  323,51

1 6 37  375,66

1 6 17  947,85

6 65  676,49

2205

Organisation of conferences, congresses and meetings

1 3 20  000,00

1 3 20  000,00

3 10  798,11

1 67  273,30

1 43  524,81

1 0 09  201,89

220

Meetings and conferences

11 1 7 67  300,00

6 50  000,00 –

11 1 1 17  300,00

7 4 8 54  695,15

6 6 0 10  714,26

8 8 43  980,89

3 6 2 62  604,85

2210

Documentation and library expenditure

1 2 32  000,00

1 2 32  000,00

1 1 45  051,35

7 50  232,53

3 94  818,82

86  948,65

2211

Official Journal

5 4 67  000,00

5 4 67  000,00

5 3 58  412,84

3 9 87  663

1 3 70  750

1 08  587,16

2212

General publications

4 55  000,00

4 55  000,00

3 27  886,99

3 08  065,70

19  821,29

1 27  113,01

2213

Information and public events

1 9 78  000,00

1 9 78  000,00

1 6 11  208,41

8 82  317,56

7 28  890,85

3 66  791,59

221

Information

9 1 32  000,00

9 1 32  000,00

8 4 42  559,59

5 9 28  278,63

2 5 14  280,96

6 89  440,41

2230

Office supplies

5 30  000,00

1 50  000,00 –

3 80  000,00

2 79  564,55

1 73  712,39

1 05  852,16

1 00  435,45

2231

Postal charges

1 10  000,00

17  000,00 –

93  000,00

73  620,87

56  637,91

16  982,96

19  379,13

2232

Expenditure on studies, surveys and consultation

45  000,00

26  000,00

71  000,00

42  235,65

10  225,65

32  010,00

28  764,35

2234

Removals

20  000,00

20  000,00

20  000,00

2235

Financial charges

10  000,00

10  000,00

5  572,45

4  295,32

1  277,13

4  427,55

2236

Legal expenses and costs, damages and compensation

7 00  000,00

8 00  000,00

1 5 00  000,00

1 5 00  000,00

9 34  689,46

5 65  310,54

2237

Other operating expenditure

2 53  000,00

9  000,00 –

2 44  000,00

1 56  164,05

66  540,10

89  624

87  835,95

223

Miscellaneous expenses

1 6 68  000,00

6 50  000,00

2 3 18  000,00

2 0 57  157,57

1 2 46  100,83

8 11  056,74

2 60  842,43

Total Chapter 2 2 — Operating expenditure

12 2 5 67  300,00

12 2 5 67  300,00

8 5 3 54  412,31

7 3 1 85  093,72

1 2 1 69  318,59

3 7 2 12  887,69

TOTAL TITLE 2 — Buildings, equipment and operating expenditure

20 9 0 09  300,00

20 9 0 09  300,00

16 7 0 17  078,13

12 1 7 23  627,93

4 5 2 93  450,20

4 1 9 92  221,87

100

Provisional appropriations

7 00  000,00

7 00  000,00

7 00  000,00

101

Contingency reserve

2 0 00  000,00

2 0 00  000,00

2 0 00  000,00

TITLE 10 — Other expenditure

2 7 00  000,00

2 7 00  000,00

2 7 00  000,00

TOTAL BUDGET

53 5 5 11  300,00

53 5 5 11  300,00

46 4 1 35  055,63

41 6 3 55  902,33

4 7 7 79  153,30

7 1 3 76  244,37

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