# Council Decision (EU) 2015/201Show full title

Council Decision (EU) 2015/201 of 27 January 2015 on the position to be taken on behalf of the European Union within the Sanitary            and Phytosanitary Sub-Committee, the Customs Sub-Committee and the Geographical Indications Sub-Committee established by the            Association Agreement between the European Union and the European Atomic Energy Community and their Member States, of the            one part, and Georgia, of the other part, as regards the adoption of decisions of the Sanitary and Phytosanitary Sub-Committee,            the Customs Sub-Committee, and the Geographical Indications Sub-Committee on their Rules of Procedure         

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U.K.

# Council Decision (EU) 2015/201                     

# of 27 January 2015

# on the position to be taken on behalf of the European Union within the Sanitary and Phytosanitary Sub-Committee, the Customs                        Sub-Committee and the Geographical Indications Sub-Committee established by the Association Agreement between the European                        Union and the European Atomic Energy Community and their Member States, of the one part, and Georgia, of the other part, as                        regards the adoption of decisions of the Sanitary and Phytosanitary Sub-Committee, the Customs Sub-Committee, and the Geographical                        Indications Sub-Committee on their Rules of Procedure                     

THE COUNCIL OF THE EUROPEAN UNION,

Having regard to the Treaty on the Functioning of the European Union, and in particular the first paragraph of Article 207(4)                           in conjunction with Article 218(9) thereof,                        

Having regard to the proposal from the European Commission,

Whereas:

(1)Article 431 of the Association Agreement between the European Union and the European Atomic Energy Community and their Member                              States, of the one part, and Georgia, of the other part(1) (‘the Agreement’) provides for provisional application of the Agreement in part.

(2)Article 3 of Council Decision 2014/494/EU(2) specifies which parts of the Agreement are to be applied provisionally, including the provisions on the establishment and                              functioning of the Sanitary and Phytosanitary Sub-Committee (‘SPS Sub-Committee’), the Customs Sub-Committee, and the Geographical                              Indications Sub-Committee (‘GI Sub-Committee’).

(3)Pursuant to Article 65(5) of the Agreement, the SPS Sub-Committee is to adopt its own rules of procedure at its first meeting.

(4)Pursuant to Article 74(3)(e) of the Agreement, the Customs Sub-Committee is to adopt its own rules of procedure.

(5)Pursuant to Article 179(2) of the Agreement, the GI Sub-Committee is to determine its own rules of procedure.

(6)It is therefore appropriate to determine the Union position in relation to the rules of procedure to be adopted by those sub-committees,

HAS ADOPTED THIS DECISION:

# Article 1U.K.

1.The position to be taken on behalf of the Union within the Sanitary and Phytosanitary Sub-Committee established by Article                        65 of the Agreement, as regards the adoption of the Rules of Procedure of the SPS Sub-Committee shall be based on the draft                        Decision of that sub-committee attached to this Decision.                  

2.Minor technical corrections to the draft Decision may be agreed by the representatives of the Union in the SPS Sub-Committee                        without further decision of the Council.                  

# Article 2U.K.

1.The position to be taken on behalf of the Union within the Customs Sub-Committee established by Article 74 of the Agreement,                        as regards the adoption of the Rules of Procedure of the Customs Sub-Committee shall be based on the draft Decision of that                        sub-committee attached to this Decision.                  

2.Minor technical corrections to the draft Decision may be agreed by the representatives of the Union in the Customs Sub-Committee                        without further decision of the Council.                  

# Article 3U.K.

1.The position to be taken on behalf of the Union within the Geographical Indications Sub-Committee established by Article 179                        of the Agreement, as regards the adoption of the Rules of Procedure of the GI Sub-Committee shall be based on the draft Decision                        of that sub-committee attached to this Decision.                  

2.Minor technical corrections to the draft Decision may be agreed by the representatives of the Union in the GI Sub-Committee                        without further decision of the Council.                  

# Article 4U.K.

This Decision shall enter into force on the date of its adoption.

Done at Brussels, 27 January 2015.

*For the Council*                            

*The President*                            

J. Reirs                            

U.K.

DRAFT

# DECISION NO 1/2015 OF THE EU-GEORGIA SANITARY AND PHYTOSANITARY SUB-COMMITTEE

# of ... 2015

# adopting its Rules of Procedure

THE EU-GEORGIA SANITARY AND PHYTOSANITARY SUB-COMMITTEE,

Having regard to the Association Agreement between the European Union and the European Atomic Energy Community and their Member                                 States, of the one part, and Georgia, of the other part(3) (‘the Agreement’), and in particular Article 65 thereof,                              

Whereas:

(1)In accordance with Article 431 of the Agreement, parts of the Agreement have been applied provisionally as of 1 September                                    2014.

(2)Pursuant to Article 65(2) of the Agreement, the Sanitary and Phytosanitary Sub-Committee (‘SPS Sub-Committee’) is to consider                                    any matter relating to the implementation of Chapter 4 (Sanitary and Phytosanitary Measures) of Title IV (Trade and Trade-related                                    Matters) of the Agreement.

(3)Pursuant to Article 65(5) of the Agreement, the SPS Sub-Committee is to adopt its own rules of procedure,

HAS ADOPTED THIS DECISION:

# Article 1U.K.

The Rules of Procedure of the SPS Sub-Committee, as set out in the Annex, are hereby adopted.

# Article 2U.K.

This Decision shall enter into force on the date of its adoption.

Done at ...,

*For the SPS Sub-Committee*                                  

*The Chair*                                  

## ANNEXU.K.**Rules of Procedure of the EU-Georgia Sanitary and Phytosanitary Sub-Committee**

### Article 1U.K.General provisions

1.The Sanitary and Phytosanitary Sub-Committee (‘SPS Sub-Committee’), established in accordance with Article 65(1) of the Association                              Agreement between the European Union and the European Atomic Energy Community and their Member States, of the one part, and                              Georgia, of the other (‘the Agreement’) shall assist the Association Committee in Trade configuration, as set out in Article                              408(4) of the Agreement (‘the Association Committee in Trade configuration’) in the performance of its duties.                        

2.The SPS Sub-Committee shall perform the functions set out in Article 65(2) of the Agreement in the light of the objectives                              of Chapter 4 of Title IV set out in Article 50 of the Agreement.                        

3.The SPS Sub-Committee shall be composed of representatives of the European Commission and of Georgia, responsible for sanitary                              and phytosanitary matters.                        

4.A representative of the European Commission or of Georgia who is responsible for sanitary and phytosanitary matters shall                              act as Chair of the SPS Sub-Committee in accordance with Article 2.                        

5.The Parties in these Rules of Procedure shall be defined as provided for in Article 428 of the Agreement.                        

### Article 2U.K.Chairmanship

The Parties shall hold the chairmanship of the SPS Sub-Committee, alternately, for a period of 12 months. The first period                           shall begin on the date of the first Association Council meeting and end on 31 December of the same year.                        

### Article 3U.K.Meetings

1.Save as otherwise agreed by the Parties, the SPS Sub-Committee shall meet within three months after the entry into force of                              the Agreement, at the request of either Party thereafter, or at least once a year.                        

2.Each meeting of the SPS Sub-Committee shall be convened by its Chair at a place and on a date agreed by the Parties. The notice                              convening the meeting shall be issued by the Chair of the SPS Sub-Committee no later than 28 calendar days prior to the start                              of the meeting, unless the Parties agree otherwise.                        

3.Whenever possible, the regular meeting of the SPS Sub-Committee shall be convened in due time in advance of the regular meeting                              of the Association Committee in Trade configuration.                        

4.The meetings of the SPS Sub-Committee may be held by any agreed technological means such as video- or audio-conference.                        

5.The SPS Sub-Committee may address any issue out of session, by correspondence.                        

### Article 4U.K.Delegations

Before each meeting, the Parties shall be informed, by the Secretariat of the SPS Sub-Committee, of the intended composition                           of the delegation of each Party attending the meeting.                        

### Article 5U.K.Secretariat

1.An official of the European Commission and an official of Georgia shall act jointly as Secretaries of the SPS Sub-Committee                              and shall execute secretarial tasks in a joint manner, in a spirit of mutual trust and cooperation.                        

2.The Secretariat of the Association Committee in Trade configuration shall be informed of any decisions, opinions, recommendations,                              reports and other agreed actions of the SPS Sub-Committee.                        

### Article 6U.K.Correspondence

1.Correspondence addressed to the SPS Sub-Committee shall be directed to the Secretary of either Party, who in turn will inform                              the other Secretary.                        

2.The Secretariat of the SPS Sub-Committee shall ensure that correspondence addressed to the SPS Sub-Committee is forwarded                              to the Chair of the SPS Sub-Committee and circulated, where appropriate, as documents referred to in Article 7.                        

3.Correspondence from the Chair shall be sent to the Parties by the Secretariat on behalf of the Chair. Such correspondence                              shall be circulated, where appropriate, as provided for in Article 7.                        

### Article 7U.K.Documents

1.Documents shall be circulated by the Secretaries of the SPS Sub-Committee.                        

2.A Party shall transmit its documents to its Secretary. The Secretary shall transmit those documents to the Secretary of the                              other Party.                        

3.The Secretary of the Union shall circulate the documents to the relevant representatives of the Union and shall systematically                              copy the Secretary of Georgia and the Secretaries of the Association Committee in Trade configuration in such correspondence.                        

4.The Secretary of Georgia shall circulate the documents to the relevant representatives of Georgia and shall systematically                              copy the Secretary of the Union and the Secretaries of the Association Committee in Trade configuration in such correspondence.                        

5.The Secretaries of the SPS Sub-Committee shall serve as contact points for exchanges provided for in Article 58 of the Agreement.                        

### Article 8U.K.Confidentiality

Unless otherwise decided by the Parties, the meetings of the SPS Sub-Committee shall not be public. When a Party submits information                           designated as confidential to the SPS Sub-Committee, the other Party shall treat that information as such.                        

### Article 9U.K.Agendas for the meetings

1.A provisional agenda for each meeting as well as draft operational conclusions as provided for in Article 10 shall be drawn                              up by the Secretariat of the SPS Sub-Committee on the basis of proposals made by the Parties. The provisional agenda shall                              include items in respect of which the Secretariat has received a request for inclusion in the agenda by a Party, supported                              by relevant documents, no later than 21 calendar days before the date of the meeting.                        

2.The provisional agenda, together with the relevant documents, shall be circulated as provided for in Article 7 no later than                              15 calendar days before the beginning of the meeting.                        

3.The agenda shall be adopted by the SPS Sub-Committee at the beginning of each meeting. Items other than those appearing on                              the provisional agenda may be placed on the agenda if the Parties so agree.                        

4.The Chair of the SPS Sub-Committee may, upon agreement of the other Party, invite representatives of other bodies of the Parties                              or independent experts in a subject area on an ad hoc basis to attend the meetings of the SPS Sub-Committee in order to provide                              information on specific subjects. The Parties shall ensure that those observers or experts respect any confidentiality requirements.                        

5.The Chair of the SPS Sub-Committee may reduce the time limits specified in paragraphs 1 and 2, in consultation with the Parties,                              in order to take account of special circumstances.                        

### Article 10U.K.Minutes and operational conclusions

1.Draft minutes of each meeting shall be drawn up jointly by the Secretaries of the SPS Sub-Committee.                        

2.The minutes shall, as a general rule, include in respect of each item on the agenda:                        

(a)a list of participants at the meeting, a list of officials accompanying them and a list of any observers or experts who attended                              the meeting;                        

(b)documentation submitted to the SPS Sub-Committee;                        

(c)statements which the SPS Sub-Committee has asked to be entered in the minutes; and                        

(d)operational conclusions of the meeting, as provided for in paragraph 4.                        

3.The draft minutes shall be submitted to the SPS Sub-Committee for approval. They shall be approved within 28 calendar days                              after each SPS Sub-Committee meeting. A copy shall be sent to each of the addressees referred to in Article 7.                        

4.Draft operational conclusions of each meeting shall be drawn up by the Secretary of the SPS Sub-Committee of the Party holding                              the chairmanship of the SPS Sub-Committee, and circulated to the Parties together with the agenda, no later than 15 calendar                              days before the beginning of the meeting. That draft shall be updated as the meeting proceeds so that at the end of the meeting,                              unless agreed otherwise by the Parties, the SPS Sub-Committee adopts the operational conclusions, reflecting the follow-up                              actions agreed by the Parties. Once agreed, the operational conclusions shall be attached to the minutes and their implementation                              shall be reviewed during any subsequent meeting of the SPS Sub-Committee. To that end the SPS Sub-Committee shall adopt a                              template, allowing for each action to be tracked against a specific deadline.                        

### Article 11U.K.Decisions and recommendations

1.The SPS Sub-Committee shall have the power to adopt decisions, opinions, recommendations, reports and joint actions as provided                              for in Article 65 of the Agreement. Those decisions, opinions, recommendations, reports and joint actions shall be adopted                              by consensus between the Parties after the completion of respective internal procedures for their adoption. The decisions                              shall be binding upon the Parties, who shall take appropriate measures to implement them.                        

2.Each decision, opinion, recommendation or report shall be signed by the Chair of the SPS Sub-Committee and authenticated by                              the Secretaries of the SPS Sub-Committee. Without prejudice to paragraph 3, the Chair shall sign those documents during the                              meeting in which the relevant decision, opinion, recommendation or report is adopted.                        

3.The SPS Sub-Committee may take decisions, make recommendations and adopt opinions or reports by written procedure, after completion                              of the respective internal procedures, if the Parties so agree. The written procedure shall consist of an exchange of notes                              between the Secretaries, acting in agreement with the Parties. For that purpose, the text of the proposal shall be circulated                              pursuant to Article 7, with a time limit of no less than 21 calendar days within which any reservations or amendments shall                              be made known. The Chair may reduce that time limit, in consultation with the Parties, in order to take account of special                              circumstances. Once the text is agreed, the decision, the opinion, the recommendation or the report shall be signed by the                              Chair and authenticated by the Secretaries.                        

4.The acts of the SPS Sub-Committee shall be entitled ‘Decision’, ‘Opinion’, ‘Recommendation’ or ‘Report’ respectively. Each                              decision shall enter into force on the date of its adoption unless the decision provides otherwise.                        

5.The decisions, opinions, recommendations and reports shall be circulated to the Parties.                        

6.Each Party may decide on the publication of the decisions, opinions and recommendations of the SPS Sub-Committee in its respective                              official publication.                        

### Article 12U.K.Reports

The SPS Sub-Committee shall submit a report to the Association Committee in Trade configuration on its activities and those                           of the technical working groups or the ad hoc groups set up by the SPS Sub-Committee. The report shall be submitted 25 calendar                           days before the regular annual meeting of the Association Committee in Trade configuration.                        

### Article 13U.K.Languages

1.The working languages of the SPS Sub-Committee shall be English and Georgian.                        

2.Unless otherwise decided, the SPS Sub-Committee shall base its deliberations on documentation prepared in those languages.                        

### Article 14U.K.Expenses

1.Each Party shall meet any expenses it incurs as a result of participating in the meetings of the SPS Sub-Committee, both with                              regard to staff, travel and subsistence expenditure and with regard to postal and telecommunications expenditure.                        

2.Expenditure in connection with the organisation of meetings and reproduction of documents shall be borne by the Party hosting                              the meeting.                        

3.Expenditure in connection with interpreting at meetings and translation of documents into or from English and Georgian as                              referred to in Article 13(1) shall be borne by the Party hosting the meeting.                        

Interpreting and translation into or from other languages shall be borne directly by the requesting Party.

### Article 15U.K.Amendment of Rules of Procedure

These Rules of Procedure may be amended by a decision of the SPS Sub-Committee in accordance with Article 65(5) of the Agreement.

### Article 16U.K.Technical working groups and ad hoc groups

1.The SPS Sub-Committee may by a decision pursuant to Article 65(6) of the Agreement create or abolish, where appropriate, technical                              working groups or ad hoc working groups, including scientific groups and expert groups.                        

2.The membership of the ad hoc working groups need not be restricted to representatives of the Parties. The Parties shall ensure                              that the members of any groups created by the SPS Sub-Committee respect any appropriate confidentiality requirements.                        

3.Unless otherwise decided by the Parties, the groups created by the SPS Sub-Committee shall work under the authority of the                              SPS Sub-Committee, to which they shall report.                        

4.The meetings of the working groups may be held as the need arises, in person or by a video- or audio-conference.                        

5.The Secretariat of the SPS Sub-Committee shall receive a copy of all relevant correspondence, documents and communications                              pertaining to the activities of the working groups.                        

6.The working groups shall have the power to make recommendations in writing to the SPS Sub-Committee. The recommendations shall                              be made by consensus and communicated to the Chair of the SPS Sub-Committee, who shall circulate the recommendations as provided                              for in Article 7.                        

7.These Rules of Procedure shall be applied *mutatis mutandis* to any technical working group or an ad hoc working group created by the SPS Sub-Committee, unless otherwise provided for                              in this Article. The references to the Association Committee in Trade configuration shall be understood as references to the                              SPS Sub-Committee.                        

U.K.

DRAFT

# DECISION No 1/2015 OF THE EU-GEORGIA CUSTOMS SUB-COMMITTEE

# of ... 2015

# adopting its Rules of Procedure

THE EU-GEORGIA CUSTOMS SUB-COMMITTEE,

Having regard to the Association Agreement between the European Union and the European Atomic Energy Community and their Member                                 States, of the one part, and Georgia, of the other part(4) (‘the Agreement’), and in particular Article 74 thereof,                              

Whereas:

(1)In accordance with Article 431 of the Agreement, parts of the Agreement have been applied provisionally as of 1 September                                    2014.

(2)Pursuant to Article 74 of the Agreement, the Customs Sub-Committee is to monitor the implementation and administration of                                    Chapter 5 (Customs and Trade Facilitation) of Title IV (Trade and Trade-related Matters) of the Agreement.

(3)Pursuant to Article 74(3)(e) of the Agreement, the Customs Sub-Committee is to adopt its own rules of procedure,

HAS ADOPTED THIS DECISION:

# Article 1U.K.

The Rules of Procedure of the Customs Sub-Committee, as set out in the Annex, are hereby adopted.

# Article 2U.K.

This Decision shall enter into force on the date of its adoption.

Done at ...,

*For the Customs Sub-Committee*                                  

*The Chair*                                  

## ANNEXU.K.**Rules of Procedure of the EU-Georgia Customs Sub-Committee**

### Article 1U.K.General provisions

1.The Customs Sub-Committee, established in accordance with Article 74(1) of the Association Agreement between the European                              Union and the European Atomic Energy Community and their Member States, of the one part, and Georgia, of the other part (‘the                              Agreement’) shall perform its functions as provided for in Article 74(2) and (3) of the Agreement.                        

2.The Customs Sub-Committee shall be composed of representatives of the European Commission and of Georgia, responsible for                              customs and customs-related matters.                        

3.A representative of the European Commission or of Georgia who is responsible for customs and customs-related matters shall                              act as Chair in accordance with Article 2.                        

4.The Parties in these Rules of Procedure shall be defined as provided for in Article 428 of the Agreement.                        

### Article 2U.K.Chairmanship

The Parties shall hold the chairmanship of the Customs Sub-Committee, alternately, for a period of 12 months. The first period                           shall begin on the date of the first Association Council meeting and end on 31 December of the same year.                        

### Article 3U.K.Meetings

1.Save as otherwise agreed by the Parties, the Customs Sub-Committee shall meet once a year or at the request by either Party.                        

2.Each meeting of the Customs Sub-Committee shall be convened by its Chair at a place and on a date agreed by the Parties. The                              notice convening the meeting shall be issued by the Chair of the Customs Sub-Committee no later than 28 calendar days prior                              to the start of the meeting, unless the Parties agree otherwise.                        

3.The meetings of the Customs Sub-Committee may be held by any agreed technological means such as video- or audio-conference.                        

4.The Customs Sub-Committee may address any issue out of session, by correspondence.                        

### Article 4U.K.Delegations

Before each meeting, the Parties shall be informed, by the Secretariat of the Customs Sub-Committee, of the intended composition                           of the delegation of each Party attending the meeting.                        

### Article 5U.K.Secretariat

1.An official of the European Commission and an official of Georgia who are responsible for customs and customs-related matters                              shall act jointly as Secretaries of the Customs Sub-Committee and shall execute secretarial tasks in a joint manner, in a                              spirit of mutual trust and cooperation.                        

2.The Secretariat of the Association Committee in Trade configuration, as set out in Article 408(4) of the Agreement (‘the Association                              Committee in Trade configuration’), shall be informed of any decisions, opinions, recommendations, reports and other agreed                              actions of the Customs Sub-Committee.                        

### Article 6U.K.Correspondence

1.Correspondence addressed to the Customs Sub-Committee shall be directed to the Secretary of either Party, who in turn will                              inform the other Secretary.                        

2.The Secretariat of the Customs Sub-Committee shall ensure that correspondence addressed to the Customs Sub-Committee is forwarded                              to the Chair of the Customs Sub-Committee and circulated, where appropriate, as documents referred to in Article 7.                        

3.Correspondence from the Chair shall be sent to the Parties by the Secretariat on behalf of the Chair. Such correspondence                              shall be circulated, where appropriate, as provided for in Article 7.                        

### Article 7U.K.Documents

1.Documents shall be circulated by the Secretaries of the Customs Sub-Committee.                        

2.A Party shall transmit its documents to its Secretary. The Secretary shall transmit those documents to the Secretary of the                              other Party.                        

3.The Secretary of the Union shall circulate the documents to the relevant representatives of the Union and shall systematically                              copy the Secretary of Georgia in such correspondence. The Secretary of the Union shall send a copy of the final documents                              to the Secretaries of the Association Committee in Trade configuration.                        

4.The Secretary of Georgia shall circulate the documents to the relevant representatives of Georgia and shall systematically                              copy the Secretary of the Union in such correspondence. The Secretary of Georgia shall send a copy of the final documents                              to the Secretaries of the Association Committee in Trade configuration.                        

### Article 8U.K.Confidentiality

Unless otherwise decided by the Parties, the meetings of the Customs Sub-Committee shall not be public. When a Party submits                           information designated as confidential to the Customs Sub-Committee, the other Party shall treat that information as such.                        

### Article 9U.K.Agendas for the meetings

1.A provisional agenda for each meeting shall be drawn up by the Secretariat of the Customs Sub-Committee on the basis of proposals                              made by the Parties. The provisional agenda shall include items in respect of which the Secretariat has received a request                              for inclusion in the agenda by a Party, supported by relevant documents, no later than 21 calendar days before the date of                              the meeting.                        

2.The provisional agenda, together with the relevant documents, shall be circulated as provided for in Article 7 no later than                              15 calendar days before the beginning of the meeting.                        

3.The agenda shall be adopted by the Customs Sub-Committee at the beginning of each meeting. Items other than those appearing                              on the provisional agenda may be placed on the agenda if the Parties so agree.                        

4.The Chair of the Customs Sub-Committee may, upon agreement of the other Party, invite representatives of other bodies of the                              Parties or independent experts in a subject area on an ad hoc basis to attend its meetings in order to provide information                              on specific subjects. The Parties shall ensure that those observers or experts respect any confidentiality requirements.                        

5.The Chair of the Customs Sub-Committee may reduce the time limits specified in paragraphs 1 and 2, in consultation with the                              Parties, in order to take account of special circumstances.                        

### Article 10U.K.Minutes and operational conclusions

1.Draft minutes, including operational conclusions, of each meeting shall be drawn up by the Secretary of the Customs Sub-Committee                              of the Party holding the chairmanship of the Customs Sub-Committee.                        

2.The draft minutes, including the operational conclusions, shall be submitted to the Customs Sub-Committee for approval. The                              draft minutes shall be approved within 28 calendar days after each Customs Sub-Committee meeting. A copy shall be sent to                              each of the addressees referred to in Article 7.                        

### Article 11U.K.Decisions and recommendations

1.The Customs Sub-Committee shall have the power to adopt practical arrangements, measures, decisions and recommendations as                              provided for in Article 74 of the Agreement. Those practical arrangements, measures, decisions and recommendations shall be                              adopted by consensus between the Parties after completion of the respective internal procedures for their adoption. The decisions                              shall be binding upon the Parties, who shall take appropriate measures to implement them.                        

2.Each decision or recommendation shall be signed by the Chair of the Customs Sub-Committee and authenticated by the Secretaries                              of the Customs Sub-Committee. Without prejudice to paragraph 3, the Chair shall sign those documents during the meeting in                              which the relevant decision or recommendation is adopted.                        

3.The Customs Sub-Committee may take decisions or make recommendations by written procedure, after completion of the respective                              internal procedures, if the Parties so agree. The written procedure shall consist of an exchange of notes between the Secretaries,                              acting in agreement with the Parties. For that purpose, the text of the proposal shall be circulated pursuant to Article 7,                              with a time limit of no less than 21 calendar days within which any reservations or amendments shall be made known. The Chair                              may reduce that time limit, in consultation with the Parties, in order to take account of special circumstances. Once the                              text is agreed, the decision or the recommendation shall be signed by the Chair and authenticated by the Secretaries.                        

4.The acts of the Customs Sub-Committee shall be entitled ‘Decision’ or ‘Recommendation’ respectively. Each decision shall enter                              into force on the date of its adoption unless the decision provides otherwise.                        

5.The decisions and recommendations shall be circulated to the Parties.                        

6.Each Party may decide on the publication of the decisions and recommendations of the Customs Sub-Committee in its respective                              official publication.                        

### Article 12U.K.Reports

The Customs Sub-Committee shall report to the Association Committee in Trade configuration at each regular annual meeting                           of the Association Committee in Trade configuration.                        

### Article 13U.K.Languages

1.The working languages of the Customs Sub-Committee shall be English and Georgian.                        

2.Unless otherwise decided, the Customs Sub-Committee shall base its deliberations on documentation prepared in those languages.                        

### Article 14U.K.Expenses

1.Each Party shall meet any expenses it incurs as a result of participating in the meetings of the Customs Sub-Committee, both                              with regard to staff, travel and subsistence expenditure and with regard to postal and telecommunications expenditure.                        

2.Expenditure in connection with the organisation of meetings and reproduction of documents shall be borne by the Party hosting                              the meeting.                        

3.Expenditure in connection with interpreting at meetings and translation of documents into or from English and Georgian as                              referred to in Article 13(1) shall be borne by the Party hosting the meeting.                        

Interpreting and translation into or from other languages shall be borne directly by the requesting Party.

### Article 15U.K.Amendment of Rules of Procedure

These Rules of Procedure may be amended by a decision of the Customs Sub-Committee in accordance with Article 74(3)(e) of                           the Agreement.                        

U.K.

DRAFT

# DECISION No 1/2015 OF THE EU-GEORGIA GEOGRAPHICAL INDICATIONS SUB-COMMITTEE

# of ... 2015

# adopting its Rules of Procedure

THE EU-GEORGIA GEOGRAPHICAL INDICATIONS SUB-COMMITTEE,

Having regard to the Association Agreement between the European Union and the European Atomic Energy Community and their Member                                 States, of the one part, and Georgia, of the other part(5) (‘the Agreement’), and in particular Article 179 thereof,                              

Whereas:

(1)In accordance with Article 431 of the Agreement, parts of the Agreement have been applied provisionally as of 1 September                                    2014.

(2)Pursuant to Article 179 of the Agreement, the Geographical Indications Sub-Committee (‘GI Sub-Committee’) is to monitor the                                    development of the Agreement in the field of geographical indications and is to serve as a forum for cooperation and dialogue                                    on geographical indications.

(3)Pursuant to Article 179(2) of the Agreement, the GI Sub-Committee is to determine its own rules of procedure,

HAS ADOPTED THIS DECISION:

# Article 1U.K.

The Rules of Procedure of the GI Sub-Committee, as set out in the Annex, are hereby adopted.

# Article 2U.K.

This Decision shall enter into force on the date of its adoption.

Done at ...,

*For the GI Sub-Committee*                                  

*The Chair*                                  

## ANNEXU.K.**Rules of Procedure of the EU-Georgia Geographical Indications Sub-Committee**

### Article 1U.K.General provisions

1.The Geographical Indications Sub-Committee (‘GI Sub-Committee’), established in accordance with Article 179 of the Association                              Agreement between the European Union and the European Atomic Energy Community and their Member States, of the one part, and                              Georgia, of the other part (‘the Agreement’) shall assist the Association Committee in Trade configuration, as set out in                              Article 408(4) of the Agreement (‘the Association Committee in Trade configuration’), in the performance of its functions.                        

2.The GI Sub-Committee shall perform its functions set out in Article 179 of the Agreement.                        

3.The GI Sub-Committee shall be composed of representatives of the European Commission and of Georgia, responsible for matters                              relating to geographical indications.                        

4.The Parties shall each appoint a Head of Delegation who shall be the contact person for all matters relating to the GI Sub-Committee.                        

5.The Heads of Delegation shall act as Chair of the GI Sub-Committee in accordance with Article 2.                        

6.Each Head of Delegation may delegate all or any of the functions of Head of Delegation to a nominated deputy, in which case                              all references hereafter to the Head of Delegation apply equally to the nominated deputy.                        

7.The Parties in these Rules of Procedure shall be defined as provided for in Article 428 of the Agreement.                        

### Article 2U.K.Chairmanship

The Parties shall hold the chairmanship of the GI Sub-Committee, alternately, for a period of 12 months. The first period                           shall begin on the date of the first Association Council meeting and end on 31 December of the same year.                        

### Article 3U.K.Meetings

1.Save as otherwise agreed by the Parties, the GI Sub-Committee shall meet at the request of either Party, alternately in the                              Union and in Georgia, and in any case no later than 90 calendar days from the request.                        

2.Each meeting of the GI Sub-Committee shall be convened by its Chair at a place and on a date agreed by the Parties. The notice                              of convening the meeting shall be issued by the Chair of the GI Sub-Committee no later than 28 calendar days prior to the                              start of the meeting, unless the Parties agree otherwise.                        

3.Whenever possible, the regular meeting of the GI Sub-Committee shall be convened in due time in advance of the regular meeting                              of the Association Committee in Trade configuration.                        

4.By way of exception, the meetings of the GI Sub-Committee may be held by any technological means agreed by the Parties, including                              videoconference.                        

### Article 4U.K.Delegations

Before each meeting, the Parties shall be informed, by the Secretariat of the GI Sub-Committee, of the intended composition                           of the delegation of each Party attending the meeting.                        

### Article 5U.K.Secretariat

1.An official of the European Commission and an official of Georgia shall act jointly as Secretaries of the GI Sub-Committee,                              as appointed by the Heads of Delegations, and shall execute secretarial tasks in a joint manner, in a spirit of mutual trust                              and cooperation.                        

2.The Secretariat of the Association Committee in Trade configuration shall be informed of any decisions, reports and other                              agreed actions of the GI Sub-Committee.                        

### Article 6U.K.Correspondence

1.Correspondence addressed to the GI Sub-Committee shall be directed to the Secretary of either Party, who in turn will inform                              the other Secretary.                        

2.The Secretariat of the GI Sub-Committee shall ensure that correspondence addressed to the GI Sub-Committee is forwarded to                              the Chair of the GI Sub-Committee and circulated, where appropriate, as documents referred to in Article 7.                        

3.Correspondence from the Chair shall be sent to the Parties by the Secretariat on behalf of the Chair. Such correspondence                              shall be circulated, where appropriate, as provided for in Article 7.                        

### Article 7U.K.Documents

1.Documents shall be circulated by the Secretaries of the GI Sub-Committee.                        

2.A Party shall transmit its documents to its Secretary. The Secretary shall transmit those documents to the Secretary of the                              other Party.                        

3.The Secretary of the Union shall circulate the documents to the relevant representatives of the Union and shall systematically                              copy the Secretary of Georgia and the Secretaries of the Association Committee in Trade configuration in such correspondence.                        

4.The Secretary of Georgia shall circulate the documents to the relevant representatives of Georgia and shall systematically                              copy the Secretary of the Union and the Secretaries of the Association Committee in Trade configuration in such correspondence.                        

### Article 8U.K.Confidentiality

Unless otherwise decided by the Parties, the meetings of the GI Sub-Committee shall not be public. When a Party submits information                           designated as confidential to the GI Sub-Committee, the other Party shall treat that information as such.                        

### Article 9U.K.Agendas for the meetings

1.A provisional agenda for each meeting as well as draft operational conclusions as provided for in Article 10 shall be drawn                              up by the Secretariat of the GI Sub-Committee on the basis of proposals made by the Parties. The provisional agenda shall                              include items in respect of which the Secretariat has received a request for inclusion in the agenda by a Party, supported                              by relevant documents, no later than 21 calendar days before the date of the meeting.                        

2.The provisional agenda, together with the relevant documents, shall be circulated as provided for in Article 7 no later than                              15 calendar days before the beginning of the meeting.                        

3.The agenda shall be adopted by the Chair and the other Head of Delegation at the beginning of each meeting. Items other than                              those appearing on the provisional agenda may be placed on the agenda if the Parties so agree.                        

4.The Chair of the GI Sub-Committee may, upon agreement of the other Party, invite representatives of other bodies of the Parties                              or independent experts in a subject area on an ad hoc basis to attend its meetings in order to provide information on specific                              subjects. The Parties shall ensure that those observers or experts respect any confidentiality requirements.                        

5.The Chair of the GI Sub-Committee may reduce the time limits specified in paragraphs 1 and 2, in consultation with the Parties,                              in order to take account of special circumstances.                        

### Article 10U.K.Minutes and operational conclusions

1.Draft minutes of each meeting shall be drawn up jointly by the Secretaries of the GI Sub-Committee.                        

2.The minutes shall, as a general rule, include in respect of each item on the agenda:                        

(a)a list of the participants in the meeting, a list of officials accompanying them and a list of any observers or experts who                              attended the meeting;                        

(b)documentation submitted to the GI Sub-Committee;                        

(c)statements which the GI Sub-Committee has asked to be entered in the minutes; and                        

(d)operational conclusions of the meeting, if necessary, as provided for in paragraph 4.                        

3.The draft minutes shall be submitted to the GI Sub-Committee for approval. They shall be approved within 28 calendar days                              after each GI Sub-Committee meeting. A copy shall be sent to each of the addressees referred to in Article 7.                        

4.Draft operational conclusions of each meeting shall be drawn up by the Secretary of the GI Sub-Committee of the Party holding                              the chairmanship of the GI Sub-Committee, and circulated to the Parties together with the agenda, no later than 15 calendar                              days before the beginning of the meeting. That draft shall be updated as the meeting proceeds so that at the end of the meeting,                              unless agreed otherwise by the Parties, the GI Sub-Committee adopts the operational conclusions, reflecting the follow-up                              actions agreed by the Parties. Once agreed, the operational conclusions shall be attached to the minutes and their implementation                              shall be reviewed during any subsequent meeting of the GI Sub-Committee. To that end the GI Sub-Committee shall adopt a template,                              allowing for each action to be tracked against a specific deadline.                        

### Article 11U.K.Decisions

1.The GI Sub-Committee shall have the power to adopt decisions in the cases provided for in Article 179(3) of the Agreement.                              Those decisions shall be adopted by consensus between the Parties after completion of the respective internal procedures for                              their adoption. They shall be binding upon the Parties, which shall take appropriate measures to implement them.                        

2.Each decision shall be signed by the Chair of the GI Sub-Committee and authenticated by the Secretaries of the GI Sub-Committee.                              Without prejudice to paragraph 4, the Chair shall sign those documents during the meeting in which the relevant decision is                              adopted.                        

3.The GI Sub-Committee may take decisions or adopt reports by written procedure, after completion of the respective internal                              procedures, if the Parties so agree. The written procedure shall consist of an exchange of notes between the Secretaries,                              acting in agreement with the Parties. For that purpose, the text of the proposal shall be circulated pursuant to Article 7,                              with a time limit of no less than 21 calendar days within which any reservations or amendments shall be made known. The Chair                              may reduce that time limit, in consultation with the Parties, in order to take account of special circumstances. Once the                              text is agreed, the decision or the report shall be signed by the Chair and authenticated by the Secretaries.                        

4.The acts of the GI Sub-Committee shall be entitled ‘Decision’ or ‘Report’ respectively. Each decision shall enter into force                              on the date of its adoption unless the decision provides otherwise.                        

5.The decisions shall be circulated to the Parties.                        

6.Each Party may decide on the publication of the decisions of the GI Sub-Committee in its respective official publication.                        

### Article 12U.K.Reports

The GI Sub-Committee shall report to the Association Committee in Trade configuration on its activities at each regular meeting                           of the latter.                        

### Article 13U.K.Languages

1.The working languages of the GI Sub-Committee shall be English and Georgian.                        

2.Unless otherwise decided, the GI Sub-Committee shall base its deliberations on documentation prepared in those languages.                        

### Article 14U.K.Expenses

1.Each Party shall meet any expenses it incurs as a result of participating in the meetings of the GI Sub-Committee, both with                              regard to staff, travel and subsistence expenditure and with regards to postal and telecommunications expenditure.                        

2.Expenditure in connection with the organisation of meetings and reproduction of documents shall be borne by the Party hosting                              the meeting.                        

3.Expenditure in connection with interpreting at meetings and translation of documents into or from English and Georgian as                              referred to in Article 13(1) shall be borne by the Party hosting the meeting.                        

Interpreting and translation into or from other languages shall be borne directly by the requesting Party.

### Article 15U.K.Amendment of Rules of Procedure

These Rules of Procedure may be amended by a decision of the GI Sub-Committee in accordance with Article 179(2) of the Agreement.

1

OJ L 261, 30.8.2014, p. 4.                           

2

Council Decision 2014/494/EU of 16 June 2014 on the signing, on behalf of the European Union, and provisional application                              of the Association Agreement between the European Union and the European Atomic Energy Community and their Member States,                              of the one part, and Georgia, of the other part (OJ L 261, 30.8.2014, p. 1).                           

3

OJ L 261, 30.8.2014, p. 4.                           

4

OJ L 261, 30.8.2014, p. 4.                           

5

OJ L 261, 30.8.2014, p. 4.