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Quick Start Guide 

for Submitting an Application

To begin a grant application, log into the 

Grants Portal for the Office of Local Defense 

Community Cooperation. The draft grant can 

be found under the Proposed Grants tab of the 

Grants Management section. If this is your 

organization’s first grant, the draft application is 

the only application or activity that will be in 

the Grants Portal. As you progress through the 

grant lifecycle, there will be more activities 

to complete.

Click the Open button to begin the grant application. The application will be in “Draft” 

status, allowing you to edit and make changes until submission.

NOTE: Do not hesitate to reach out to your project manager with any questions or problems 

that arise while completing the application.

APPLICATION

The Grants Portal will automatically populate information that has been completed 

under the Organization Profile. Verify the information in the Organization Profile is 

correct by clicking the link in the upper right-hand corner. Your project manager will 

enter the Project Title on their end.

To add more people from your organization into the Grants Portal, notify your project 

manager who will then add the new user and activate their account. A grant can only 

have one Authorizing Official at any time; if this person changes at any point in the 

grant lifecycle, notify your project manager immediately.

There are four tabs to complete before submitting the grant application: Application 

(SF 424), Application Narrative, Budget, and Assurances and Certifications.

NOTE: Select Save Draft at any time while working to save changes made to the 

application. Once an application has been saved, it can only be deleted by a system 

administrator.
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Application (SF 424) Tab

The Application (SF424) tab contains basic 

grant information.

1. Enter the required data.

2. “Type of Submission” must be 

Application and the “Type of 

Application” must be New.

3. If applicable, enter information in the 

“State Use Only” section.

4. Upload any supporting documents by 

clicking the blue Upload button.

Application Narrative Tab

The Application Narrative tab is where 

you will describe the proposed project 

and justify the need for assistance.

1. Key Personnel are all those that will 

be working on the project and will 

provide substantial input, including 

contractors. Each individual must be 

added along with a resume. Once all 

names are added, click Save, then 

Close. The screen will refresh and all 

Key Personnel will be visible. Select 

Upload Resume and another window 

will appear to upload the resume file.

2. Click Yes or No under “Contractor 

Services” to enter contractors. If yes, select Add Contractor and a new pop-up window 

will appear. Click the Add button and type in the name, description, and start and end 

dates of the contractor. Select Save, then Close when complete. Select the Upload 

Scope of Work button and upload the scope associated with the contractor service.

NOTE: Contractor names can be placeholder text at this point in the application (ex: “TBD” 

or “Legal Services Contractor”) and the full name can be updated later.

3. Click Yes or No under “Sub Recipient” to enter any anticipated sub recipients. If yes, a 

box will appear on the screen where the applicant should provide details.

4. Click Add Grant Deliverables to list all expected deliverables. A pop-up box will appear. 

Click the Plus (+) button to add deliverable information one at a time.

5. Complete required text boxes for information such as Grant Introduction, Grant 

Abstract, Approach and Timeline, etc. For additional guidance, hover your mouse over 

the question mark to the right of the text box.
Budget Tab

The Budget tab is where financial information for 

the grant is entered.

1. Complete each question on the Budget tab and 

upload the Budget Justification. Click the Save 

Draft button when finished.

2. Click the Open Budget button and click OK

to proceed. The budget activity for the grant 

will appear. Click the Instructions button to 

view instructions on how to complete the 

budget actions. The instructions will appear in a 

pop-up window.

3. After reading the instructions, click the Enter 

Budget button under Budget Worksheet to 

complete the worksheet.

4. Click the Open the 424A (or C) button to complete the SF 424A or SF 424C.

NOTE: The Salary and Fringe total located on the Budget Worksheet reflects the 

total for the entire grant cycle, not just the year.

Assurances and Certifications Tab

The Assurances and Certifications tab is where 

required forms will be uploaded.

1. Download the required form and complete it. 

The forms are Lobbying Cert, SF LLL, Assurance 

Document, and Tax Delinquency.

2. Use the blue Upload button to select the 

completed form and upload into the system.

3. Click the I Agree checkbox to acknowledge that 

information provided is true and accurate.

U.S. Department of Defense

Office of Local Defense Community Cooperation

2231 Crystal Drive, Suite 520

Arlington, VA 22202

(703) 697-2130

oldcc.gov

13 April 2022