# Official Journal C 354A/23 O

| | ISSN 1977-091X |
| --- | --- |
| Official Journal
  of the European Union | C 354A |
| | |
| English edition | Information and Notices | Volume 6323 October 2020 |

ISSN 1977-091X

Official Journal

of the European Union

C 354A

English edition

Information and Notices

Volume 6323 October 2020

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| Contents | page |
| --- | --- |
| | V   Announcements |
| | ADMINISTRATIVE PROCEDURES |
| | European Parliament |
| 2020/C 354 A/01 | Recruitment notice PE/245/S — Director-General (F/M) (Function group AD, grade 15) — Directorate-General for Innovation and Technological Support | 1 |
| 2020/C 354 A/02 | Recruitment notice PE/246/S — Director-General (F/M) (Function group AD, grade 15) — Directorate-General for Security and Safety | 15 |

Contents

page

V   Announcements

ADMINISTRATIVE PROCEDURES

European Parliament

2020/C 354 A/01

Recruitment notice PE/245/S — Director-General (F/M) (Function group AD, grade 15) — Directorate-General for Innovation and Technological Support

1

2020/C 354 A/02

Recruitment notice PE/246/S — Director-General (F/M) (Function group AD, grade 15) — Directorate-General for Security and Safety

15

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| EN | |
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EN

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V Announcements

ADMINISTRATIVE PROCEDURES

European Parliament

| 23.10.2020 | EN | Official Journal of the European Union | CA 354/1 |
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23.10.2020

EN

Official Journal of the European Union

CA 354/1

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RECRUITMENT NOTICE PE/245/S

Director-General (F/M)

(Function group AD, grade 15)

DIRECTORATE-GENERAL FOR INNOVATION AND TECHNOLOGICAL SUPPORT

(2020/C 354 A/01)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director-general (AD, grade 15) in the Directorate-General for Innovation and Technological Support, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be to grade AD15 (2). The basic salary is EUR 16 787,82 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Luxembourg. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

As a senior official, you will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):

| — | ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly, |
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ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly,

| — | proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods, committing resources, |
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proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods, committing resources,

| — | managing and/or overseeing cross-cutting projects, |
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managing and/or overseeing cross-cutting projects,

| — | advising the Secretary-General and MEPs in the directorate-general’s areas of activity, working with the Jurisconsult and the other directors-general, |
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advising the Secretary-General and MEPs in the directorate-general’s areas of activity, working with the Jurisconsult and the other directors-general,

| — | where appropriate, representing Parliament, |
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where appropriate, representing Parliament,

| — | acting as authorising officer by delegation, |
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acting as authorising officer by delegation,

| — | where necessary, deputising for the Secretary-General. |
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where necessary, deputising for the Secretary-General.

5.   Eligibility

Candidates must meet the following conditions on the closing date for applications:

| (a) | General conditions

  Under Article 28 of the Staff Regulations, candidates must:






  — | be a national of one of the European Union’s Member States, |
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(a)

General conditions

Under Article 28 of the Staff Regulations, candidates must:

—

be a national of one of the European Union’s Member States,

| — | enjoy full rights as a citizen, |
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enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
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have fulfilled any obligations imposed on them by the laws on military service,

| — | produce the appropriate character references as to their suitability for the performance of their duties. |
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produce the appropriate character references as to their suitability for the performance of their duties.

| (b) | Specific conditions







  (i) | Qualifications and professional experience required







  — | A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
  or
  a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years. |
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(b)

Specific conditions

(i)

Qualifications and professional experience required

—

A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,

or

a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.

| — | At least 15 years’ professional experience gained after obtaining the qualifications referred to above, including at least nine years performing managerial duties. |
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At least 15 years’ professional experience gained after obtaining the qualifications referred to above, including at least nine years performing managerial duties.

| (ii) | Knowledge required







  — | Excellent general knowledge of European affairs, |
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(ii)

Knowledge required

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Excellent general knowledge of European affairs,

| — | excellent grasp of internal, national and international political issues, |
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excellent grasp of internal, national and international political issues,

| — | excellent knowledge of the methods needed to run a large public- or private-sector organisation with political and management dimensions, |
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excellent knowledge of the methods needed to run a large public- or private-sector organisation with political and management dimensions,

| — | excellent understanding of the different cultures represented in the European institutions, |
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excellent understanding of the different cultures represented in the European institutions,

| — | excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved, |
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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,

| — | excellent knowledge of the Financial Regulation, and of Parliament’s internal rules and other subordinate provisions, |
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excellent knowledge of the Financial Regulation, and of Parliament’s internal rules and other subordinate provisions,

| — | excellent knowledge of the rules and procedures laid down in the Staff Regulations and their application, |
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excellent knowledge of the rules and procedures laid down in the Staff Regulations and their application,

| — | excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.), |
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excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),

| — | excellent knowledge of management techniques. |
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excellent knowledge of management techniques.

| (iii) | Knowledge of languages

  Excellent knowledge of one of the European Union’s official languages (5) and very good knowledge of at least one other is required.
  The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account. |
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(iii)

Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (5) and very good knowledge of at least one other is required.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

| (iv) | Skills required







  — | A flair for strategy, |
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(iv)

Skills required

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A flair for strategy,

| — | leadership qualities, |
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leadership qualities,

| — | forward-planning skills, |
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forward-planning skills,

| — | ability to react appropriately to events, |
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ability to react appropriately to events,

| — | thoroughness, |
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thoroughness,

| — | communication skills. |
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communication skills.

6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.

7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 13 November 2020.

You are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/245/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/245/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (7)
  . These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (8).

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(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(6)  https://europa.eu/europass/en/document-library

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).

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ANNEX

DIRECTORATE-GENERAL FOR INNOVATION AND TECHNOLOGICAL SUPPORT

MAIN TASKS

(Entity comprising 461 staff: 385 officials, 24 temporary staff members and 52 contract staff members)

| — | Organising and supervising the activities of the directorate-general; |
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Organising and supervising the activities of the directorate-general;

| — | Representing the directorate-general on Parliament bodies, at internal and external meetings; |
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Representing the directorate-general on Parliament bodies, at internal and external meetings;

| — | Meetings and activities with Members, in particular the Vice-Presidents with responsibility for IT, and monitoring parliamentary activity; |
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Meetings and activities with Members, in particular the Vice-Presidents with responsibility for IT, and monitoring parliamentary activity;

| — | Acting as authorising officer by delegation; |
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Acting as authorising officer by delegation;

| — | Monitoring the management of the DG’s staff, including staff reports; |
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Monitoring the management of the DG’s staff, including staff reports;

| — | Organising and managing the Director-General’s secretariat, managing the diary and mail; |
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Organising and managing the Director-General’s secretariat, managing the diary and mail;

| — | Liaising at interinstitutional and international level; |
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Liaising at interinstitutional and international level;

| — | Overseeing gender equality policy within the DG, and representing and/or ensuring representation of the DG on joint and other committees. |
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Overseeing gender equality policy within the DG, and representing and/or ensuring representation of the DG on joint and other committees.

STRATEGY AND INNOVATION UNIT

| — | Management assurance and internal control functions:






  — | acting as a single point of contact to ensure coherent dissemination of compliance requests by the EP authorities and bodies and coordinate the activities of the DG in the area of Internal Audit, Risk Management, Business Continuity Data Protection and Transparency; |
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Management assurance and internal control functions:

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acting as a single point of contact to ensure coherent dissemination of compliance requests by the EP authorities and bodies and coordinate the activities of the DG in the area of Internal Audit, Risk Management, Business Continuity Data Protection and Transparency;

| — | supporting the improvement of DG ITEC’s implementation of the Minimal Internal Control Standard. |
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supporting the improvement of DG ITEC’s implementation of the Minimal Internal Control Standard.

| — | Compliance and reporting functions:






  — | provide advice and support to the Director-General and all Directorates on procurement procedures, contract execution, budgetary, legal and financial matters, access to documents, data protection, institutional liability, electronic signature regulations, IPRs matters; |
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Compliance and reporting functions:

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provide advice and support to the Director-General and all Directorates on procurement procedures, contract execution, budgetary, legal and financial matters, access to documents, data protection, institutional liability, electronic signature regulations, IPRs matters;

| — | Reporting: draft and coordinate the annual work programme and periodic and annual reporting exercises inside DG ITEC. |
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Reporting: draft and coordinate the annual work programme and periodic and annual reporting exercises inside DG ITEC.

| — | Strategy coordination:






  — | Support the Director-General and Directors with the transformational effort; |
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Strategy coordination:

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Support the Director-General and Directors with the transformational effort;

| — | SEF/PPP: drive the implementation of the SEF; |
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SEF/PPP: drive the implementation of the SEF;

| — | Benchmarking: promote and maintain inter-institutional (CII), international and interparliamentary (ECPRD, IPU) cooperation; |
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Benchmarking: promote and maintain inter-institutional (CII), international and interparliamentary (ECPRD, IPU) cooperation;

| — | Coordinate and promote ITEC actions in favour of the EP EMAS strategy and objectives and operate as single point of contact with the central services. |
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Coordinate and promote ITEC actions in favour of the EP EMAS strategy and objectives and operate as single point of contact with the central services.

DIRECTORATE A

DIRECTORATE FOR DEVELOPMENT AND SUPPORT

| — | Ensuring coordination of the Project Support Management Office and IT strategy governance; |
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Ensuring coordination of the Project Support Management Office and IT strategy governance;

| — | Directing, coordinating and motivating the directorate’s units and departments; Ensuring consistency of the units’ activities with the directorate’s mission letter. Deciding on managerial and technical strategic IT choices; |
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Directing, coordinating and motivating the directorate’s units and departments; Ensuring consistency of the units’ activities with the directorate’s mission letter. Deciding on managerial and technical strategic IT choices;

| — | Acting as principal authorising officer by subdelegation; |
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Acting as principal authorising officer by subdelegation;

| — | Liaising with political and administrative authorities and user DGs (including inter-DG committees); |
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Liaising with political and administrative authorities and user DGs (including inter-DG committees);

| — | Managing the risks inherent to the directorate’s activities; |
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Managing the risks inherent to the directorate’s activities;

| — | Ensuring consistency of the directorate’s internal processes; |
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Ensuring consistency of the directorate’s internal processes;

| — | Managing relations with current and prospective suppliers. |
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Managing relations with current and prospective suppliers.

USER SUPPORT UNIT

- Operational management

- Service management

- Quality

| — | Providing IT support services to officials and other staff of Parliament, the Authority for European Political Parties and European Political Foundations, the European Data Protection Supervisor and the European Data Protection Board; |
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Providing IT support services to officials and other staff of Parliament, the Authority for European Political Parties and European Political Foundations, the European Data Protection Supervisor and the European Data Protection Board;

| — | Providing IT support services to the Members IT Support Unit and indirectly to its users. |
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Providing IT support services to the Members IT Support Unit and indirectly to its users.

MEMBERS IT SUPPORT UNIT

| — | Offering targeted and local IT services for Members and their assistants; quality monitoring, effective management of problems, incidents or requests, as well as dialogue with users (feedback, complaint management, Digital APA Community); |
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Offering targeted and local IT services for Members and their assistants; quality monitoring, effective management of problems, incidents or requests, as well as dialogue with users (feedback, complaint management, Digital APA Community);

| — | Helping to implement the DG’s projects concerning Members and their assistants: informing them about the tools made available to them by the EP for mobile and digital working (paperless), IT support for local assistants; |
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Helping to implement the DG’s projects concerning Members and their assistants: informing them about the tools made available to them by the EP for mobile and digital working (paperless), IT support for local assistants;

| — | Proactively informing Members and their assistants about the equipment and communications resources made available to them, providing them with advice and assistance in using them: training, catalogue of services, online information, video presentations; |
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Proactively informing Members and their assistants about the equipment and communications resources made available to them, providing them with advice and assistance in using them: training, catalogue of services, online information, video presentations;

| — | Helping to update procedures concerning IT equipment and distributing new IT equipment provided for in allocations for Members and their assistants. |
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Helping to update procedures concerning IT equipment and distributing new IT equipment provided for in allocations for Members and their assistants.

LEGISLATIVE IT SYSTEMS UNIT

- e-Parliament suite

- Solutions

- Parliamentary systems

- Legislative systems

| — | Provide IT systems for the legislative core domain; develop and maintain these systems under the steering of the legislative business governance; adhere to Parliament’s IT Application Strategy Framework, apply the principles of buy before build, cloud first, fighting obsolescence and managing the application life cycle to provide value for money; |
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Provide IT systems for the legislative core domain; develop and maintain these systems under the steering of the legislative business governance; adhere to Parliament’s IT Application Strategy Framework, apply the principles of buy before build, cloud first, fighting obsolescence and managing the application life cycle to provide value for money;

| — | Implement the IT part of the PPP ‘Open Data’ based on the Knowledge Management; |
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Implement the IT part of the PPP ‘Open Data’ based on the Knowledge Management;

| — | Develop, support, maintain and promote the selection and the deployment of innovative technological solutions, a high level of technological competences to support projects development from design to deployment, and host the development tools platform; |
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Develop, support, maintain and promote the selection and the deployment of innovative technological solutions, a high level of technological competences to support projects development from design to deployment, and host the development tools platform;

| — | Manage and implement the PPP ‘From eParliament to eLegislate’; |
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Manage and implement the PPP ‘From eParliament to eLegislate’;

| — | Develop, support, maintain, promote and host collaborative solutions; |
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Develop, support, maintain, promote and host collaborative solutions;

| — | Accomplish administrative tasks: human and financial resources, activity reporting, contracts, meetings. |
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Accomplish administrative tasks: human and financial resources, activity reporting, contracts, meetings.

CORPORATE IT SYSTEMS UNIT

- MEP systems

- Central systems

- HR systems

- Enterprise resource planning systems

- Communication systems

| — | Ensuring and monitoring corrective, adaptive and user-driven maintenance of parliamentary, legislative, HR and administrative systems and of the EP website; |
| --- | --- |

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Ensuring and monitoring corrective, adaptive and user-driven maintenance of parliamentary, legislative, HR and administrative systems and of the EP website;

| — | Designing and implementing IT projects; |
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Designing and implementing IT projects;

| — | Developing and managing the IT Application Strategy Framework; converting strategy into tangible actions on the ground in order to rationalise the portfolio of Parliament’s applications, including management of the Obsolescence programme; |
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Developing and managing the IT Application Strategy Framework; converting strategy into tangible actions on the ground in order to rationalise the portfolio of Parliament’s applications, including management of the Obsolescence programme;

| — | Organising and administering the unit (management of contracts, staff, budget, external-staff activity reports, internal meetings, email management, filing of notes and documents, managing logistical arrangements for meetings: software, offices, presentations); |
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Organising and administering the unit (management of contracts, staff, budget, external-staff activity reports, internal meetings, email management, filing of notes and documents, managing logistical arrangements for meetings: software, offices, presentations);

| — | Organising and running the competence centres for application mobility and business intelligence in order to offer a streamlined range of services; |
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Organising and running the competence centres for application mobility and business intelligence in order to offer a streamlined range of services;

| — | Updating dictionaries, tables and shared data, validating documents and data in the database supply and documentation networks, analysing and indexing legislative documents; |
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Updating dictionaries, tables and shared data, validating documents and data in the database supply and documentation networks, analysing and indexing legislative documents;

| — | Helping to draw up the Annual IT Plan. |
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Helping to draw up the Annual IT Plan.

PROJECTS SUPPORT UNIT

- Project Support Management Office

- Quality assurance and testing

- Business analysis and project methods

| — | Provide functional, security, mobile device and ergonomics testing for IT projects EP-wide; provide regression tests of Windows10 releases for most critical EP applications; |
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Provide functional, security, mobile device and ergonomics testing for IT projects EP-wide; provide regression tests of Windows10 releases for most critical EP applications;

| — | Manage the Software selection process and Business solution selection process of the EP; |
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Manage the Software selection process and Business solution selection process of the EP;

| — | Conduct business process analyses and manage the EP Business Map and CII Business Map; |
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Conduct business process analyses and manage the EP Business Map and CII Business Map;

| — | Provide transversal services to IT project managers, project and application stakeholders and IT governance representatives, so that the decisions taken on project implementation and throughout the application lifecycle are aligned with the EP’s IT strategy; |
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Provide transversal services to IT project managers, project and application stakeholders and IT governance representatives, so that the decisions taken on project implementation and throughout the application lifecycle are aligned with the EP’s IT strategy;

| — | Supervise and support the IT portfolio of the EP and run the annual IT Programme, i.e. the submission, assessment and approval of requests for new IT initiatives; |
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Supervise and support the IT portfolio of the EP and run the annual IT Programme, i.e. the submission, assessment and approval of requests for new IT initiatives;

| — | Manage and supervise the ITEC integration test environment and testing services for integrated test validation of large scaled application landscapes; |
| --- | --- |

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Manage and supervise the ITEC integration test environment and testing services for integrated test validation of large scaled application landscapes;

| — | Define and enhance Project Management methodologies. |
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Define and enhance Project Management methodologies.

DIRECTORATE B

DIRECTORATE FOR PUBLISHING, INNOVATION AND DATA MANAGEMENT

| — | Continuing the restructuring and development of the directorate; |
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Continuing the restructuring and development of the directorate;

| — | Managing, coordinating and motivating the directorate’s units; |
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Managing, coordinating and motivating the directorate’s units;

| — | Ensuring the allocation and sound management of the directorate's human and financial resources; |
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Ensuring the allocation and sound management of the directorate's human and financial resources;

| — | Following up the directorate’s ongoing actions and projects; |
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Following up the directorate’s ongoing actions and projects;

| — | Acting as a central secretariat for the directorate; |
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Acting as a central secretariat for the directorate;

| — | Representing the institution on the Management Committee of the Publications Office. |
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Representing the institution on the Management Committee of the Publications Office.

INNOVATON, INTRANETS AND DIGITAL SOLUTIONS UNIT

- Innovation

- Intranets and IT publishing tools

| — | Embrace a METAMORPHIC approach by adapting the editorial capabilities and digital solutions so that it can continually evolve and meet the changing needs of the users; |
| --- | --- |

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Embrace a METAMORPHIC approach by adapting the editorial capabilities and digital solutions so that it can continually evolve and meet the changing needs of the users;

| — | Analyse the potential of new, emerging technologies and, where appropriate, mediate their access in order to accelerate their adoption in the EP; |
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Analyse the potential of new, emerging technologies and, where appropriate, mediate their access in order to accelerate their adoption in the EP;

| — | Consolidate the activities of the different services towards a coherent unit supporting DG ITEC 2.0 transformation; |
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Consolidate the activities of the different services towards a coherent unit supporting DG ITEC 2.0 transformation;

| — | Develop Artificial Intelligence capabilities towards the establishment of an AI Centre of Excellence. |
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Develop Artificial Intelligence capabilities towards the establishment of an AI Centre of Excellence.

DATA MANAGEMENT, DOCUMENT PRODUCTION UNIT

- Data management, document processing

- Multilingual document preparation

| — | Providing editing and proofreading services in all the official languages of the European Union; |
| --- | --- |

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Providing editing and proofreading services in all the official languages of the European Union;

| — | Processing and converting parliamentary documents into XML format; indexing a wide range of documents; |
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Processing and converting parliamentary documents into XML format; indexing a wide range of documents;

| — | Creating a data management expertise centre to support the development of a data-driven IT model; Carrying out the groundwork for a data management policy; |
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Creating a data management expertise centre to support the development of a data-driven IT model; Carrying out the groundwork for a data management policy;

| — | Laying down a comprehensive and coherent open-data strategy; managing the Open Parliamentary Data project; |
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Laying down a comprehensive and coherent open-data strategy; managing the Open Parliamentary Data project;

| — | Liaising with the Publications Office; fostering interinstitutional cooperation on data management and open data. |
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Liaising with the Publications Office; fostering interinstitutional cooperation on data management and open data.

PRINTING UNIT

- High-quality products

- Legislative processes

- Administration and logistics

- Unified printing

| — | Managing, including the PPP projects, coordinating, supervising and organising the finances of the Printing Unit and its services; |
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Managing, including the PPP projects, coordinating, supervising and organising the finances of the Printing Unit and its services;

| — | Acting as correspondent for the EDIT Directorate (innovation, risk, data protection, security and EMAS; |
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Acting as correspondent for the EDIT Directorate (innovation, risk, data protection, security and EMAS;

| — | Assuming responsibility for ‘working conditions’ in EDIT; |
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Assuming responsibility for ‘working conditions’ in EDIT;

PUBLISHING SUPPORT AND VISUAL PROJECTS UNIT

- Clients and projects

- Publication automation

| — | Manage the Client Requests and Projects Service, the front-desk of all ITEC's Publishing products and services for MEPs, Political Groups, Committees and DGs; act as the single point of contact in the area of design, visuals and print as well as provide instant help with specific publications, legislative documents, brochures, calendars, distribution in the pigeonholes and print on demand; |
| --- | --- |

—

Manage the Client Requests and Projects Service, the front-desk of all ITEC's Publishing products and services for MEPs, Political Groups, Committees and DGs; act as the single point of contact in the area of design, visuals and print as well as provide instant help with specific publications, legislative documents, brochures, calendars, distribution in the pigeonholes and print on demand;

| — | Help clients to improve their performance in a transparent and cost effective way; |
| --- | --- |

—

Help clients to improve their performance in a transparent and cost effective way;

| — | Manage the Publishing Methods and Automation Service, which is developing and maintaining publishing applications (Web2Print) and takes care of the automation of the print production processes, from online order submission to delivery; |
| --- | --- |

—

Manage the Publishing Methods and Automation Service, which is developing and maintaining publishing applications (Web2Print) and takes care of the automation of the print production processes, from online order submission to delivery;

| — | Critically assess situations and work processes and find innovative solutions to continuously improve the way of working and serve the clients in the best possible way; |
| --- | --- |

—

Critically assess situations and work processes and find innovative solutions to continuously improve the way of working and serve the clients in the best possible way;

| — | Efficiently manage human and financial resources. |
| --- | --- |

—

Efficiently manage human and financial resources.

DIRECTORATE C

DIRECTORATE FOR RESOURCES

| — | Managing, coordinating and motivating the directorate’s units and departments and ensuring that their activities are consistent; |
| --- | --- |

—

Managing, coordinating and motivating the directorate’s units and departments and ensuring that their activities are consistent;

| — | Supervising the management of contracts and the programming of public procurement procedures; |
| --- | --- |

—

Supervising the management of contracts and the programming of public procurement procedures;

| — | Supervising human resources management for the DG and conducting training policy; |
| --- | --- |

—

Supervising human resources management for the DG and conducting training policy;

| — | Ensuring budget implementation in line with the Financial Regulation and supervising ex-ante verification activities; |
| --- | --- |

—

Ensuring budget implementation in line with the Financial Regulation and supervising ex-ante verification activities;

| — | Overseeing implementation of a coordinated communication policy for the DG and coordinating internal communication campaigns; |
| --- | --- |

—

Overseeing implementation of a coordinated communication policy for the DG and coordinating internal communication campaigns;

| — | Supervising client relations with political and administrative authorities, user DGs and political groups; |
| --- | --- |

—

Supervising client relations with political and administrative authorities, user DGs and political groups;

| — | Delivering complex multimedia projects, including video, production of short films and documentaries, and photographic services. |
| --- | --- |

—

Delivering complex multimedia projects, including video, production of short films and documentaries, and photographic services.

HUMAN RESOURCES UNIT

- Ex-ante verification

| — | DG ITEC human resources management: filling of posts, annual staff reporting exercise, traineeships, providing advice on HR rules, management and monitoring of DG ITEC’s HR budget allocations (contract and agency staff, missions, arrangements for offsetting part-time working, overtime), etc. |
| --- | --- |

—

DG ITEC human resources management: filling of posts, annual staff reporting exercise, traineeships, providing advice on HR rules, management and monitoring of DG ITEC’s HR budget allocations (contract and agency staff, missions, arrangements for offsetting part-time working, overtime), etc.

| — | Carrying out ex-ante verification of all DG ITEC’s contractual and financial operations; |
| --- | --- |

—

Carrying out ex-ante verification of all DG ITEC’s contractual and financial operations;

| — | Planning and managing DG ITEC’s professional training policy; |
| --- | --- |

—

Planning and managing DG ITEC’s professional training policy;

| — | Acting as inventory property manager (GBI) and telecom contact point (IMT) for DG ITEC; |
| --- | --- |

—

Acting as inventory property manager (GBI) and telecom contact point (IMT) for DG ITEC;

| — | Providing career counselling (RELOPs) in DG ITEC, contributing to equal opportunities policy in DG ITEC. |
| --- | --- |

—

Providing career counselling (RELOPs) in DG ITEC, contributing to equal opportunities policy in DG ITEC.

FINANCIAL RESOURCES MANAGEMENT UNIT

| — | Carrying out centralised financial initiation for DG ITE: expenditure commitments under specific contracts and PRESTO order forms, issuing of order forms and related logistical arrangements, issuing of VAT certificates, logistical arrangements for approving payment of invoices, expenditure orders, recovery orders, financial inventory procedures, filing of financial files, management of recovery orders; |
| --- | --- |

—

Carrying out centralised financial initiation for DG ITE: expenditure commitments under specific contracts and PRESTO order forms, issuing of order forms and related logistical arrangements, issuing of VAT certificates, logistical arrangements for approving payment of invoices, expenditure orders, recovery orders, financial inventory procedures, filing of financial files, management of recovery orders;

| — | Ensuring financial and budgetary coordination for the DG: drawing up and monitoring of the budget, reporting, following up requests from the Court of Auditors, different types of transfer, authorisations and subdelegation, relations with central accounting and financial systems bodies, representing the DG in all specialised working groups, etc. |
| --- | --- |

—

Ensuring financial and budgetary coordination for the DG: drawing up and monitoring of the budget, reporting, following up requests from the Court of Auditors, different types of transfer, authorisations and subdelegation, relations with central accounting and financial systems bodies, representing the DG in all specialised working groups, etc.

| — | Handling arrangements for signing specific contracts and additional agreements relating to them: verification of conformity of documents, signatories’ authority, requests for bank guarantees, handling the process for signing contracts and additional agreements, ensuring that the original is sent to the supplier and that an original is archived for the EP. |
| --- | --- |

—

Handling arrangements for signing specific contracts and additional agreements relating to them: verification of conformity of documents, signatories’ authority, requests for bank guarantees, handling the process for signing contracts and additional agreements, ensuring that the original is sent to the supplier and that an original is archived for the EP.

PROCUREMENT AND CONTRACT MANAGEMENT UNIT

- Procurement administration

- Contract administration

| — | Producing and verifying specific contracts and additional agreements relating to them; |
| --- | --- |

—

Producing and verifying specific contracts and additional agreements relating to them;

| — | Managing and coordinating invitations to tender; |
| --- | --- |

—

Managing and coordinating invitations to tender;

| — | Providing legal advice and support in connection with procurement procedures and contract performance; |
| --- | --- |

—

Providing legal advice and support in connection with procurement procedures and contract performance;

| — | Archiving contract documents. |
| --- | --- |

—

Archiving contract documents.

CUSTOMER EXPERIENCE UNIT

- Customer relationship management

- Customer service enhancements

| — | Ensure the functions of Customer Relationship Management, act as main point of contact for IT stakeholders that access DG ITEC Services (Members, Political Groups, DGs), act as the ambassador of DG ITEC to customers and be their representative to DG ITEC's hierarchy and operational units; |
| --- | --- |

—

Ensure the functions of Customer Relationship Management, act as main point of contact for IT stakeholders that access DG ITEC Services (Members, Political Groups, DGs), act as the ambassador of DG ITEC to customers and be their representative to DG ITEC's hierarchy and operational units;

| — | Listen to customers and translate their needs into service improvements; |
| --- | --- |

—

Listen to customers and translate their needs into service improvements;

| — | Facilitate the development of new DG ITEC services in line with user business needs. |
| --- | --- |

—

Facilitate the development of new DG ITEC services in line with user business needs.

INTERNAL COMMUNICATION AND MULTIMEDIA UNIT

| — | Expand the unit’s centres of excellence in Multimedia and Internal communication to enrich client satisfaction through an innovative, cross-media culture of creativity, in support of both ITEC’s and Parliament’s predominantly internal communication needs; |
| --- | --- |

—

Expand the unit’s centres of excellence in Multimedia and Internal communication to enrich client satisfaction through an innovative, cross-media culture of creativity, in support of both ITEC’s and Parliament’s predominantly internal communication needs;

| — | Enhance cooperation at:






  — | international level (in fora such as IPU), |
| --- | --- | --- |

—

Enhance cooperation at:

—

international level (in fora such as IPU),

| — | inter-institutional level, by proactively participating in the informal ‘Interinstitutional Working Group on Internal Communication’ or, by coordinating the communication content of events, such as DIGITEC, |
| --- | --- |

—

inter-institutional level, by proactively participating in the informal ‘Interinstitutional Working Group on Internal Communication’ or, by coordinating the communication content of events, such as DIGITEC,

| — | EP level, continue to represent ITEC as member in the Citizens App Editorial Committee and in the Committee on Intranet Strategy (CIS). |
| --- | --- |

—

EP level, continue to represent ITEC as member in the Citizens App Editorial Committee and in the Committee on Intranet Strategy (CIS).

| — | Elaborate, propose and agree on new annual Service Level Agreements with major client DGs to allow a systematic and methodical plan and delivery of work; |
| --- | --- |

—

Elaborate, propose and agree on new annual Service Level Agreements with major client DGs to allow a systematic and methodical plan and delivery of work;

| — | Staff management, organisation, administration, coordination and budget management of the entities of the Unit. |
| --- | --- |

—

Staff management, organisation, administration, coordination and budget management of the entities of the Unit.

| — | Coordinate, conceive, consult and implement creative and innovative solutions on internal communication. |
| --- | --- |

—

Coordinate, conceive, consult and implement creative and innovative solutions on internal communication.

DIRECTORATE D

DIRECTORATE FOR INFRASTRUCTURE AND EQUIPMENT

| — | Guarantee that ICT infrastructure and services running on it are available and operational at the desired service level, monitoring of ICT infrastructure and information systems (IS) supporting the EP business, operation of ICT infrastructure and IS in order to deliver expected service levels (SLA and OLA); |
| --- | --- |

—

Guarantee that ICT infrastructure and services running on it are available and operational at the desired service level, monitoring of ICT infrastructure and information systems (IS) supporting the EP business, operation of ICT infrastructure and IS in order to deliver expected service levels (SLA and OLA);

| — | Management of telecommunication services incl. videoconferencing equipment, studios, meeting rooms, network connections, TV distribution; Information Offices: management of IT resources (access, telephones, network), email. For all individual EP IT equipment: delivery, receipt, configuration, dispatching, moving, maintenance and repair interventions, management of product catalogues, planning of logistics and operational services, decommissioning, Software Asset Management, electronic voting; |
| --- | --- |

—

Management of telecommunication services incl. videoconferencing equipment, studios, meeting rooms, network connections, TV distribution; Information Offices: management of IT resources (access, telephones, network), email. For all individual EP IT equipment: delivery, receipt, configuration, dispatching, moving, maintenance and repair interventions, management of product catalogues, planning of logistics and operational services, decommissioning, Software Asset Management, electronic voting;

| — | Identification and deployment of new products for other DG ITEC units and IT managers in Parliament. Provision of high-level technical support and advice to other units, Research, testing and delivery of ‘turnkey’ solutions based on the changes in the needs of the EP; |
| --- | --- |

—

Identification and deployment of new products for other DG ITEC units and IT managers in Parliament. Provision of high-level technical support and advice to other units, Research, testing and delivery of ‘turnkey’ solutions based on the changes in the needs of the EP;

| — | Definition, coordination, implementation and monitoring of the Parliament’s Cloud strategy. Integration of the Digital Workplace (Unified Communications and email, SharePoint, Office 365, Mac Os and Windows, telephony) with Cloud services. Development of a Cloud Competence Centre; |
| --- | --- |

—

Definition, coordination, implementation and monitoring of the Parliament’s Cloud strategy. Integration of the Digital Workplace (Unified Communications and email, SharePoint, Office 365, Mac Os and Windows, telephony) with Cloud services. Development of a Cloud Competence Centre;

| — | Project implementation in the context of IT infrastructures (Data Centre, Telephony, Cabling, Networks, Videoconferencing), design and support Level 3 in IT infrastructures, network security, technical vigilance in IT infrastructures; |
| --- | --- |

—

Project implementation in the context of IT infrastructures (Data Centre, Telephony, Cabling, Networks, Videoconferencing), design and support Level 3 in IT infrastructures, network security, technical vigilance in IT infrastructures;

| — | Administrative and financial management of the Directorate. |
| --- | --- |

—

Administrative and financial management of the Directorate.

NETWORKS AND ACCESS UNIT

- Engineering for telecom network and access services

- Telecom cabling and specific projects

| — | Developing solutions and resolving problems concerning the operation and performance of IT network infrastructure, including external access (IAM, cloud interconnection, internet, Testa, EPNet, etc.) and PKI architecture; handling the engineering tasks for development of the systems concerned (firewall, DNS, proxies, LAN architecture, external access); maintaining a technology watch and advising the DGs and political groups; |
| --- | --- |

—

Developing solutions and resolving problems concerning the operation and performance of IT network infrastructure, including external access (IAM, cloud interconnection, internet, Testa, EPNet, etc.) and PKI architecture; handling the engineering tasks for development of the systems concerned (firewall, DNS, proxies, LAN architecture, external access); maintaining a technology watch and advising the DGs and political groups;

| — | Conduct telecommunications infrastructure projects which include: telephony infrastructure and associated infrastructure, cabling infrastructure, network infrastructure (WAN, LAN, Wi-Fi) and videoconferencing infrastructure; providing services in the fields of IT cabling and logistics management for computer centres; |
| --- | --- |

—

Conduct telecommunications infrastructure projects which include: telephony infrastructure and associated infrastructure, cabling infrastructure, network infrastructure (WAN, LAN, Wi-Fi) and videoconferencing infrastructure; providing services in the fields of IT cabling and logistics management for computer centres;

| — | Coordinating the unit, administrative and financial management of all areas (purchases/orders/performance/deliveries/payment) and managing human resources. |
| --- | --- |

—

Coordinating the unit, administrative and financial management of all areas (purchases/orders/performance/deliveries/payment) and managing human resources.

INDIVIDUAL EQUIPMENT AND LOGISTICS UNIT

- ICT equipment management

- Software and cloud assets management

- Electronic voting and associated services

| — | Running the ICT Equipment Management Service; |
| --- | --- |

—

Running the ICT Equipment Management Service;

| — | Running the Software and Cloud Assets Management Service; |
| --- | --- |

—

Running the Software and Cloud Assets Management Service;

| — | Running the Electronic Voting and Associated Services Service; |
| --- | --- |

—

Running the Electronic Voting and Associated Services Service;

| — | Managing the unit and its services. |
| --- | --- |

—

Managing the unit and its services.

ICT OPERATIONS AND HOSTING UNIT

- Supervision and operations

- Capacity and continuity

- Hosting and service request management

| — | Operating the computer centre and IT network; |
| --- | --- |

—

Operating the computer centre and IT network;

| — | Organising and managing basic services to support operations (capacity management, operational security management, business continuity, etc.); |
| --- | --- |

—

Organising and managing basic services to support operations (capacity management, operational security management, business continuity, etc.);

| — | Hosting the EP’s information systems; |
| --- | --- |

—

Hosting the EP’s information systems;

| — | Supporting infrastructure developments; |
| --- | --- |

—

Supporting infrastructure developments;

| — | Human resources management; |
| --- | --- |

—

Human resources management;

| — | Contract, budgetary and administrative management. |
| --- | --- |

—

Contract, budgetary and administrative management.

ARCHITECTURE, PLANNING AND COORDINATION UNIT

| — | Consolidate and maintain the Business Agnostic Architecture, including Middleware, DataBases and Operating Systems and Hardware; |
| --- | --- |

—

Consolidate and maintain the Business Agnostic Architecture, including Middleware, DataBases and Operating Systems and Hardware;

| — | Coordinate and plan horizontal files: technical audits, annual work programme, ESIO’s annual budget, follow-up of files with CISO, consolidate and harmonise the service catalogue; |
| --- | --- |

—

Coordinate and plan horizontal files: technical audits, annual work programme, ESIO’s annual budget, follow-up of files with CISO, consolidate and harmonise the service catalogue;

| — | Monitor the procedures revision and implementation: Installation, Move, Changes, life cycle of hardware and software, reception of equipment, technical rooms; |
| --- | --- |

—

Monitor the procedures revision and implementation: Installation, Move, Changes, life cycle of hardware and software, reception of equipment, technical rooms;

| — | Management and administration. |
| --- | --- |

—

Management and administration.

CLOUD UNIT

- Digital workplace

- Cloud competence centre

| — | Strategic guidance; |
| --- | --- |

—

Strategic guidance;

| — | Monitoring of projects, actions and requests which are the responsibility of the unit; |
| --- | --- |

—

Monitoring of projects, actions and requests which are the responsibility of the unit;

| — | Support for EP top management; |
| --- | --- |

—

Support for EP top management;

| — | Ensuring coordination with other entities within the EP; |
| --- | --- |

—

Ensuring coordination with other entities within the EP;

| — | Development of potential for ensuring value for money; |
| --- | --- |

—

Development of potential for ensuring value for money;

| — | Contract, budgetary and administrative management; |
| --- | --- |

—

Contract, budgetary and administrative management;

| — | Human resources management. |
| --- | --- |

—

Human resources management.

CHIEF INFORMATION SYSTEMS SECURITY OFFICER (CISO)

| — | Implement the Governance structure and all the associated aspects (internal organisation, definition of the multi-annual road map). Technology watch. Cybersecurity policies, standards, guidelines; |
| --- | --- |

—

Implement the Governance structure and all the associated aspects (internal organisation, definition of the multi-annual road map). Technology watch. Cybersecurity policies, standards, guidelines;

| — | Follow-up of projects and special initiatives (e.g. participation in steering committees, products and equipment selection process) with impact on ICT Security; |
| --- | --- |

—

Follow-up of projects and special initiatives (e.g. participation in steering committees, products and equipment selection process) with impact on ICT Security;

| — | Coordinate all types of activities for supporting the main mission, including participation to CERT-EU board; manage human and financial resources; |
| --- | --- |

—

Coordinate all types of activities for supporting the main mission, including participation to CERT-EU board; manage human and financial resources;

| — | Incident management and coordination of the defined list of actions including drafting reports for management and authorities. ICT Security assessments and monitoring; |
| --- | --- |

—

Incident management and coordination of the defined list of actions including drafting reports for management and authorities. ICT Security assessments and monitoring;

| — | User awareness actions. |
| --- | --- |

—

User awareness actions.

ICT SECURITY UNIT

- Security management

- Security operations

| — | ICT security: developing rules, proposing security policy, supporting the implementation of governance, coordinating activities, and verifying that they have actually been implemented; searching and investigating, analysing statistics, anomalies, intrusion attempts, and malfunctions in general; |
| --- | --- |

—

ICT security: developing rules, proposing security policy, supporting the implementation of governance, coordinating activities, and verifying that they have actually been implemented; searching and investigating, analysing statistics, anomalies, intrusion attempts, and malfunctions in general;

| — | Liaising and coordinating at project level with other departments of DG ITEC, Parliament’s Secretariat, the political groups and the other institutions; directing complex and multidisciplinary projects; |
| --- | --- |

—

Liaising and coordinating at project level with other departments of DG ITEC, Parliament’s Secretariat, the political groups and the other institutions; directing complex and multidisciplinary projects;

| — | Managing, coordinating and motivating the unit and its sections; ensuring that the activities of the various sections are consistent with the unit’s remit; proposing managerial and technical strategic IT choices; managing the unit’s budget and staff; |
| --- | --- |

—

Managing, coordinating and motivating the unit and its sections; ensuring that the activities of the various sections are consistent with the unit’s remit; proposing managerial and technical strategic IT choices; managing the unit’s budget and staff;

| — | Developing solutions to operational and performance issues related to infrastructure, development and operating environments and applications; |
| --- | --- |

—

Developing solutions to operational and performance issues related to infrastructure, development and operating environments and applications;

| — | Managing relations with current and prospective suppliers in the areas of responsibility of the unit; |
| --- | --- |

—

Managing relations with current and prospective suppliers in the areas of responsibility of the unit;

| — | Conducting a technology watch in the area of ICT security, assessing new services and technologies, and infrastructure and workstation developments, and searching for new products or technologies that are usable in connection with Parliament’s ICT activities; |
| --- | --- |

—

Conducting a technology watch in the area of ICT security, assessing new services and technologies, and infrastructure and workstation developments, and searching for new products or technologies that are usable in connection with Parliament’s ICT activities;

| — | Drawing up specifications for invitations to tender, including technical specifications, carrying out technical examinations of tenders, and carrying out contractual procedures. |
| --- | --- |

—

Drawing up specifications for invitations to tender, including technical specifications, carrying out technical examinations of tenders, and carrying out contractual procedures.

---

| 23.10.2020 | EN | Official Journal of the European Union | CA 354/15 |
| --- | --- | --- | --- |

23.10.2020

EN

Official Journal of the European Union

CA 354/15

---

RECRUITMENT NOTICE PE/246/S

Director-General (F/M)

(Function group AD, grade 15)

DIRECTORATE-GENERAL FOR SECURITY AND SAFETY

(2020/C 354 A/02)

1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director-general (AD, grade 15) in the Directorate-General for Security and Safety, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).

This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.

Recruitment will be to grade AD15 (2). The basic salary is EUR 16 787,82 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.

Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.

The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.

2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.

3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

4.   Job description

As a senior official, you will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):

| — | ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly, |
| --- | --- |

—

ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly,

| — | proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods, committing resources, |
| --- | --- |

—

proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods, committing resources,

| — | managing and/or overseeing cross-cutting projects, |
| --- | --- |

—

managing and/or overseeing cross-cutting projects,

| — | advising the Secretary-General and MEPs in the directorate-general’s areas of activity, working with the Jurisconsult and the other directors-general, |
| --- | --- |

—

advising the Secretary-General and MEPs in the directorate-general’s areas of activity, working with the Jurisconsult and the other directors-general,

| — | where appropriate, representing Parliament, |
| --- | --- |

—

where appropriate, representing Parliament,

| — | acting as authorising officer by delegation, |
| --- | --- |

—

acting as authorising officer by delegation,

| — | where necessary, deputising for the Secretary-General. |
| --- | --- |

—

where necessary, deputising for the Secretary-General.

5.   Eligibility

Candidates must meet the following conditions on the closing date for applications:

| (a) | General conditions

  Under Article 28 of the Staff Regulations, candidates must:






  — | be a national of one of the European Union’s Member States, |
| --- | --- | --- |

(a)

General conditions

Under Article 28 of the Staff Regulations, candidates must:

—

be a national of one of the European Union’s Member States,

| — | enjoy full rights as a citizen, |
| --- | --- |

—

enjoy full rights as a citizen,

| — | have fulfilled any obligations imposed on them by the laws on military service, |
| --- | --- |

—

have fulfilled any obligations imposed on them by the laws on military service,

| — | produce the appropriate character references as to their suitability for the performance of their duties. |
| --- | --- |

—

produce the appropriate character references as to their suitability for the performance of their duties.

| (b) | Specific conditions







  (i) | Qualifications and professional experience required







  — | A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,
  or
  a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (4), when the normal period of university education is at least 3 years. |
| --- | --- | --- | --- |

(b)

Specific conditions

(i)

Qualifications and professional experience required

—

A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,

or

a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (4), when the normal period of university education is at least 3 years.

| — | At least 15 years’ professional experience gained after obtaining the qualifications referred to above, including at least 9 years performing managerial duties. |
| --- | --- |

—

At least 15 years’ professional experience gained after obtaining the qualifications referred to above, including at least 9 years performing managerial duties.

| (ii) | Knowledge required







  — | Excellent general knowledge of European affairs, |
| --- | --- | --- |

(ii)

Knowledge required

—

Excellent general knowledge of European affairs,

| — | excellent grasp of internal, national and international political issues, |
| --- | --- |

—

excellent grasp of internal, national and international political issues,

| — | excellent knowledge of the methods needed to run a large public- or private-sector organisation with political and management dimensions, |
| --- | --- |

—

excellent knowledge of the methods needed to run a large public- or private-sector organisation with political and management dimensions,

| — | excellent understanding of the different cultures represented in the European institutions, |
| --- | --- |

—

excellent understanding of the different cultures represented in the European institutions,

| — | excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved, |
| --- | --- |

—

excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,

| — | excellent knowledge of the Financial Regulation, and of Parliament’s internal rules and other subordinate provisions, |
| --- | --- |

—

excellent knowledge of the Financial Regulation, and of Parliament’s internal rules and other subordinate provisions,

| — | excellent knowledge of the rules and procedures laid down in the Staff Regulations and their application, |
| --- | --- |

—

excellent knowledge of the rules and procedures laid down in the Staff Regulations and their application,

| — | excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.), |
| --- | --- |

—

excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),

| — | excellent knowledge of management techniques. |
| --- | --- |

—

excellent knowledge of management techniques.

| (iii) | Knowledge of languages

  Excellent knowledge of one of the European Union’s official languages (5) and very good knowledge of at least one other is required.
  The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account. |
| --- | --- |

(iii)

Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (5) and very good knowledge of at least one other is required.

The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.

| (iv) | Skills required







  — | A flair for strategy, |
| --- | --- | --- |

(iv)

Skills required

—

A flair for strategy,

| — | leadership qualities, |
| --- | --- |

—

leadership qualities,

| — | forward-planning skills, |
| --- | --- |

—

forward-planning skills,

| — | ability to react appropriately to events, |
| --- | --- |

—

ability to react appropriately to events,

| — | thoroughness, |
| --- | --- |

—

thoroughness,

| — | communication skills. |
| --- | --- |

—

communication skills.

6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.

7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 13 November 2020.

You are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/246/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/246/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.

Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (7)
  . These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (8).

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(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(6)  https://europa.eu/europass/en

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).

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ANNEX

DIRECTORATE-GENERAL FOR SECURITY AND SAFETY

MAIN TASKS

(Entity comprising 778 staff: 158 officials, 22 temporary staff members and 598 contract staff members)

| — | Ensuring the security and safety of the European Parliament, property and persons in the three places of work in full compliance with the rules governing security and protection at the European Parliament and the rules laid down by the political authorities. Providing high-quality general security and fire safety services which meet the highest professional standards and are tailored specifically to parliamentary activities; |
| --- | --- |

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Ensuring the security and safety of the European Parliament, property and persons in the three places of work in full compliance with the rules governing security and protection at the European Parliament and the rules laid down by the political authorities. Providing high-quality general security and fire safety services which meet the highest professional standards and are tailored specifically to parliamentary activities;

| — | Enhancing the overall level of security of all European Parliament buildings and their perimeter by implementing all the Bureau’s security decisions, continuing the security verification procedures for all external service providers working at the EP (in accordance with the MoU). Overseeing the EP’s electronic countermeasures programme (TSCM); |
| --- | --- |

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Enhancing the overall level of security of all European Parliament buildings and their perimeter by implementing all the Bureau’s security decisions, continuing the security verification procedures for all external service providers working at the EP (in accordance with the MoU). Overseeing the EP’s electronic countermeasures programme (TSCM);

| — | Deploying appropriate security measures in the European Parliament’s three places of work, drawn up on the basis of risk assessments. Providing an effective security service and ad hoc risk analyses in connection with the management and reception of the public at major events taking place on the European Parliament’s premises; |
| --- | --- |

—

Deploying appropriate security measures in the European Parliament’s three places of work, drawn up on the basis of risk assessments. Providing an effective security service and ad hoc risk analyses in connection with the management and reception of the public at major events taking place on the European Parliament’s premises;

| — | Recruiting and training security staff and making arrangements for the operational organisation of their security and prevention tasks on an annual basis in order to guarantee the highest level of professionalisation, competence and motivation; |
| --- | --- |

—

Recruiting and training security staff and making arrangements for the operational organisation of their security and prevention tasks on an annual basis in order to guarantee the highest level of professionalisation, competence and motivation;

| — | Providing close protection for the President of the European Parliament and deploying armed staff responsible for ensuring the security of strategic points on Parliament’s premises; |
| --- | --- |

—

Providing close protection for the President of the European Parliament and deploying armed staff responsible for ensuring the security of strategic points on Parliament’s premises;

| — | Maintaining and enhancing relations with local and national security authorities in the host countries and stepping up interinstitutional cooperation in the field of security; |
| --- | --- |

—

Maintaining and enhancing relations with local and national security authorities in the host countries and stepping up interinstitutional cooperation in the field of security;

| — | Overseeing the functioning of Parliament’s physical security systems at the three sites and equipping Parliament with new state-of-the-art security and access control technologies which can be adapted to future technological developments (iPACS); |
| --- | --- |

—

Overseeing the functioning of Parliament’s physical security systems at the three sites and equipping Parliament with new state-of-the-art security and access control technologies which can be adapted to future technological developments (iPACS);

| — | Working towards the development of a participatory security culture in the European Parliament. Devising information and awareness-raising campaigns. |
| --- | --- |

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Working towards the development of a participatory security culture in the European Parliament. Devising information and awareness-raising campaigns.

RISK ASSESSMENT UNIT

| — | Contributing to the consolidation of risk-based security management — providing advice in the area of security and risk analysis; analysing external incidents and events affecting the security of the European Parliament; |
| --- | --- |

—

Contributing to the consolidation of risk-based security management — providing advice in the area of security and risk analysis; analysing external incidents and events affecting the security of the European Parliament;

| — | Strengthening the specialist investigation service, including by setting up a specialist electronic countermeasures team. Bringing the service into line with the requirements of DG SAFE’s mandate; |
| --- | --- |

—

Strengthening the specialist investigation service, including by setting up a specialist electronic countermeasures team. Bringing the service into line with the requirements of DG SAFE’s mandate;

| — | Enhancing, by building on the integration of the ‘Need to Know’ cell into the unit, the information workflow and synergies between that service and the department responsible for in-depth risk analysis in connection with events held at the European Parliament; |
| --- | --- |

—

Enhancing, by building on the integration of the ‘Need to Know’ cell into the unit, the information workflow and synergies between that service and the department responsible for in-depth risk analysis in connection with events held at the European Parliament;

| — | Guaranteeing that internal procedures are properly implemented and managing the administrative aspects of security clearances, and putting in place all measures and procedures relating to the security verification of employees of external firms needing access to Parliament’s buildings, in the light of the memorandum of understanding signed with the Belgian authorities; |
| --- | --- |

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Guaranteeing that internal procedures are properly implemented and managing the administrative aspects of security clearances, and putting in place all measures and procedures relating to the security verification of employees of external firms needing access to Parliament’s buildings, in the light of the memorandum of understanding signed with the Belgian authorities;

| — | Maintaining and enhancing, in keeping with DG SAFE’s overall objectives, cooperation with the security services of the other institutions and the national authorities of the host countries through active and regular participation in coordination meetings and the smooth and continuous exchange of information; |
| --- | --- |

—

Maintaining and enhancing, in keeping with DG SAFE’s overall objectives, cooperation with the security services of the other institutions and the national authorities of the host countries through active and regular participation in coordination meetings and the smooth and continuous exchange of information;

| — | Contributing to the revision and adaptation of the provisions in force in DG SAFE’s various areas of activity; |
| --- | --- |

—

Contributing to the revision and adaptation of the provisions in force in DG SAFE’s various areas of activity;

| — | Contributing to the process of consolidating the professionalisation of DG SAFE. |
| --- | --- |

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Contributing to the process of consolidating the professionalisation of DG SAFE.

DIRECTORATE A

DIRECTORATE FOR PROXIMITY AND ASSISTANCE, SECURITY AND SAFETY (PASS)

| — | Ensuring the security and safety of persons and property in Parliament’s three places of work in accordance with the rules laid down by the political authorities; providing reception facilities, local security and permanent assistance for Parliament’s users; providing an efficient security and reception service in connection with the management of the public at major events held on Parliament’s premises; providing close protection for the President; setting up and organising the armed personnel unit; |
| --- | --- |

—

Ensuring the security and safety of persons and property in Parliament’s three places of work in accordance with the rules laid down by the political authorities; providing reception facilities, local security and permanent assistance for Parliament’s users; providing an efficient security and reception service in connection with the management of the public at major events held on Parliament’s premises; providing close protection for the President; setting up and organising the armed personnel unit;

| — | Coordinating at directorate level the implementation of the new Global Security Concept: drawing up the objectives for and coordinating the units in the PASS Directorate; coordinating tasks and overseeing exchanges of information between the units in the directorate and the directorates of DG SAFE; |
| --- | --- |

—

Coordinating at directorate level the implementation of the new Global Security Concept: drawing up the objectives for and coordinating the units in the PASS Directorate; coordinating tasks and overseeing exchanges of information between the units in the directorate and the directorates of DG SAFE;

| — | Representing the European Parliament externally in its area of competence: liaising and arranging the requisite forms of cooperation with the competent authorities of the host countries and the security services of the other institutions; |
| --- | --- |

—

Representing the European Parliament externally in its area of competence: liaising and arranging the requisite forms of cooperation with the competent authorities of the host countries and the security services of the other institutions;

| — | Contributing to the reassessment of the technical measures needed to enhance security at the three sites, contributing to the upgrading and reorganisation of all entrances to Parliament’s buildings, contributing to the implementation of the iPACS project. |
| --- | --- |

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Contributing to the reassessment of the technical measures needed to enhance security at the three sites, contributing to the upgrading and reorganisation of all entrances to Parliament’s buildings, contributing to the implementation of the iPACS project.

ACCREDITATION UNIT

| — | Issuing passes and authorisations granting access to Parliament’s premises at the three sites in accordance with the rules in force and the principles laid down in the overall security concept, DG SAFE’s mandate and Parliament’s new security culture; |
| --- | --- |

—

Issuing passes and authorisations granting access to Parliament’s premises at the three sites in accordance with the rules in force and the principles laid down in the overall security concept, DG SAFE’s mandate and Parliament’s new security culture;

| — | Overseeing general and specific access rights to Parliament’s premises in close cooperation with the other units and directorates of DG SAFE; |
| --- | --- |

—

Overseeing general and specific access rights to Parliament’s premises in close cooperation with the other units and directorates of DG SAFE;

| — | Participating in and contributing to: DG SAFE working groups on security policy; cooperation in the field of security at interinstitutional and host-country level; relevant inter-DG PPPs; |
| --- | --- |

—

Participating in and contributing to: DG SAFE working groups on security policy; cooperation in the field of security at interinstitutional and host-country level; relevant inter-DG PPPs;

| — | Working closely with the relevant departments to select, procure and deploy electronic accreditation systems. |
| --- | --- |

—

Working closely with the relevant departments to select, procure and deploy electronic accreditation systems.

SECURITY AND SAFETY BRUSSELS UNIT

| — | Carrying out all operational functions linked to the security and protection of persons and property in Brussels, namely: controlling access to Parliament’s buildings and facilities (persons, vehicles, supplies and mail); ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced; |
| --- | --- |

—

Carrying out all operational functions linked to the security and protection of persons and property in Brussels, namely: controlling access to Parliament’s buildings and facilities (persons, vehicles, supplies and mail); ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced;

| — | Implementing the decisions taken by Parliament’s authorities in the area of security, namely: advising on the organisation of events and ensuring that the instructions are applied by staff, taking an active part, in its area of competence, in the design of projects for the construction and fitting-out of buildings and participating in the monitoring of works; |
| --- | --- |

—

Implementing the decisions taken by Parliament’s authorities in the area of security, namely: advising on the organisation of events and ensuring that the instructions are applied by staff, taking an active part, in its area of competence, in the design of projects for the construction and fitting-out of buildings and participating in the monitoring of works;

| — | Contributing to the development of the new global security concept in its areas of competence (participating in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, implementation of the new annual operational organisation plan and staff management and evaluation); |
| --- | --- |

—

Contributing to the development of the new global security concept in its areas of competence (participating in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, implementation of the new annual operational organisation plan and staff management and evaluation);

| — | Liaising with the national authorities and with those of the other institutions in the area of security (making the European district more secure, crime, law enforcement, best practices, etc.). |
| --- | --- |

—

Liaising with the national authorities and with those of the other institutions in the area of security (making the European district more secure, crime, law enforcement, best practices, etc.).

SECURITY AND SAFETY STRASBOURG UNIT

| — | Implementing the decisions taken by Parliament’s authorities in the area of security; carrying out all operational functions linked to the security and protection of persons and property at the Strasbourg site; overseeing the opening and closing of buildings, site areas and specific offices; controlling access to Parliament’s buildings and facilities (persons, vehicles, supplies and mail); |
| --- | --- |

—

Implementing the decisions taken by Parliament’s authorities in the area of security; carrying out all operational functions linked to the security and protection of persons and property at the Strasbourg site; overseeing the opening and closing of buildings, site areas and specific offices; controlling access to Parliament’s buildings and facilities (persons, vehicles, supplies and mail);

| — | Contributing to the transformation of the site into a conference centre, advising on events, ensuring that staff apply the instructions; participating in the design of projects for the construction and fitting-out of buildings and in the monitoring of works. Ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced; |
| --- | --- |

—

Contributing to the transformation of the site into a conference centre, advising on events, ensuring that staff apply the instructions; participating in the design of projects for the construction and fitting-out of buildings and in the monitoring of works. Ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced;

| — | Liaising with the national authorities and with those of the other institutions in the area of security (crime, law enforcement, best practices, organisation of large-scale events, etc.); |
| --- | --- |

—

Liaising with the national authorities and with those of the other institutions in the area of security (crime, law enforcement, best practices, organisation of large-scale events, etc.);

| — | Contributing to the development of the new Global Security Concept in its areas of competence (participating in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, operational management and staff management and evaluation). |
| --- | --- |

—

Contributing to the development of the new Global Security Concept in its areas of competence (participating in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, operational management and staff management and evaluation).

SECURITY AND SAFETY LUXEMBOURG UNIT

| — | Carrying out operational functions linked to the security and protection of persons and property in Luxembourg, namely: controlling access to Parliament’s buildings and facilities; ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced; |
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—

Carrying out operational functions linked to the security and protection of persons and property in Luxembourg, namely: controlling access to Parliament’s buildings and facilities; ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced;

| — | Implementing the decisions taken by Parliament’s authorities in the area of security, namely: advising on the organisation of events and ensuring that staff apply the instructions; participating actively, in its area of competence, in the design of projects for the construction and fitting-out of buildings, and participating in the monitoring of works; |
| --- | --- |

—

Implementing the decisions taken by Parliament’s authorities in the area of security, namely: advising on the organisation of events and ensuring that staff apply the instructions; participating actively, in its area of competence, in the design of projects for the construction and fitting-out of buildings, and participating in the monitoring of works;

| — | Contribute to the development of the new global security concept in its areas of competence (participation in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, operational management and staff management and evaluation, including security contractor staff); |
| --- | --- |

—

Contribute to the development of the new global security concept in its areas of competence (participation in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, operational management and staff management and evaluation, including security contractor staff);

| — | Liaising with national authorities and other institutions in the area of security; |
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Liaising with national authorities and other institutions in the area of security;

| — | Other tasks: dispatching, accreditation. |
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Other tasks: dispatching, accreditation.

PROTECTION UNIT

| — | Providing close protection for the President of the European Parliament at the three places of work and in any other country visited; |
| --- | --- |

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Providing close protection for the President of the European Parliament at the three places of work and in any other country visited;

| — | Contributing to the planning and coordination of close protection arrangements during large-scale events, official visits or other activities in which the President takes part; |
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Contributing to the planning and coordination of close protection arrangements during large-scale events, official visits or other activities in which the President takes part;

| — | Cooperating with internal and external partners in preparing activities and carrying out missions, in particular with the Protocol Service and the President’s Private Office; |
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Cooperating with internal and external partners in preparing activities and carrying out missions, in particular with the Protocol Service and the President’s Private Office;

| — | Preparing operational interaction between armed staff and other European Parliament security services, in particular with the President’s close protection service and the Security and Safety Units in Brussels and Strasbourg during plenary sessions and official visits and with the armed team deployed on the ground; |
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Preparing operational interaction between armed staff and other European Parliament security services, in particular with the President’s close protection service and the Security and Safety Units in Brussels and Strasbourg during plenary sessions and official visits and with the armed team deployed on the ground;

| — | Cooperating closely with the Belgian Federal Police in order to provide in-service professional training for close protection officers and armed agents. |
| --- | --- |

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Cooperating closely with the Belgian Federal Police in order to provide in-service professional training for close protection officers and armed agents.

DIRECTORATE B

DIRECTORATE FOR PREVENTION, FIRST AID AND FIRE SAFETY

| — | Directing, coordinating and supervising the directorate’s units; |
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Directing, coordinating and supervising the directorate’s units;

| — | Guaranteeing compliance with national and European laws applicable in the area of fire safety and liaising and cooperating as required with the competent authorities of the host countries and other institutions; |
| --- | --- |

—

Guaranteeing compliance with national and European laws applicable in the area of fire safety and liaising and cooperating as required with the competent authorities of the host countries and other institutions;

| — | Protecting Parliament and users against fire and technical incidents; |
| --- | --- |

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Protecting Parliament and users against fire and technical incidents;

| — | Setting objectives and strategies in the area of fire safety and, on behalf of the Secretary-General, coordinating their implementation by the organisations concerned; |
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Setting objectives and strategies in the area of fire safety and, on behalf of the Secretary-General, coordinating their implementation by the organisations concerned;

| — | Integrating the organisational and operational aspects of fire safety and emergency assistance; |
| --- | --- |

—

Integrating the organisational and operational aspects of fire safety and emergency assistance;

| — | Conducting risk analyses, investigations and fire safety audits on a preventive basis or following security incidents. |
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—

Conducting risk analyses, investigations and fire safety audits on a preventive basis or following security incidents.

| — | Liaising with Parliament bodies, advising Parliament bodies and the Secretariat in its area of competence, implementing the decisions taken by the competent Parliament bodies with regard to fire safety. |
| --- | --- |

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Liaising with Parliament bodies, advising Parliament bodies and the Secretariat in its area of competence, implementing the decisions taken by the competent Parliament bodies with regard to fire safety.

FIRE PREVENTION BRUSSELS UNIT

| — | Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works; |
| --- | --- |

—

Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works;

| — | Developing and implementing measures to combat fire and panic risks in accordance with national and European rules; |
| --- | --- |

—

Developing and implementing measures to combat fire and panic risks in accordance with national and European rules;

| — | Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures. Implementing the new evacuation and training concept for staff in DGs SAFE, COMM, INLO, PERS, etc. |
| --- | --- |

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Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures. Implementing the new evacuation and training concept for staff in DGs SAFE, COMM, INLO, PERS, etc.

| — | Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings; |
| --- | --- |

—

Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings;

| — | Advising on the organisation of events and ensuring that instructions are applied; |
| --- | --- |

—

Advising on the organisation of events and ensuring that instructions are applied;

| — | Liaising with national authorities and the other institutions on matters concerning fire safety; |
| --- | --- |

—

Liaising with national authorities and the other institutions on matters concerning fire safety;

| — | Implementing the decisions taken by Parliament’s authorities in the area of fire safety. |
| --- | --- |

—

Implementing the decisions taken by Parliament’s authorities in the area of fire safety.

FIRE PREVENTION STRASBOURG UNIT

| — | Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works; |
| --- | --- |

—

Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works;

| — | Developing and implementing measures to combat fire and panic risks in accordance with national and European rules; |
| --- | --- |

—

Developing and implementing measures to combat fire and panic risks in accordance with national and European rules;

| — | Advising on the organisation of events and ensuring that instructions are applied; |
| --- | --- |

—

Advising on the organisation of events and ensuring that instructions are applied;

| — | Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings; |
| --- | --- |

—

Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings;

| — | Liaising with the national authorities and the other institutions on matters concerning fire safety; |
| --- | --- |

—

Liaising with the national authorities and the other institutions on matters concerning fire safety;

| — | Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures; |
| --- | --- |

—

Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures;

| — | Implementing the decisions taken by Parliament’s authorities in the area of fire safety. |
| --- | --- |

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Implementing the decisions taken by Parliament’s authorities in the area of fire safety.

FIRE PREVENTION LUXEMBOURG UNIT

| — | Developing and implementing measures to combat fire and panic risks in accordance with national and European rules; |
| --- | --- |

—

Developing and implementing measures to combat fire and panic risks in accordance with national and European rules;

| — | Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works; |
| --- | --- |

—

Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works;

| — | Advising on the organisation of events and ensuring that instructions are applied; |
| --- | --- |

—

Advising on the organisation of events and ensuring that instructions are applied;

| — | Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings; |
| --- | --- |

—

Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings;

| — | Liaising with the national authorities and the other institutions on matters concerning fire safety; |
| --- | --- |

—

Liaising with the national authorities and the other institutions on matters concerning fire safety;

| — | Implementing the decisions taken by Parliament’s authorities in the area of fire safety; |
| --- | --- |

—

Implementing the decisions taken by Parliament’s authorities in the area of fire safety;

| — | Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures. |
| --- | --- |

—

Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures.

TRAINING AND FIRE SAFETY UNIT

| — | Coordinating the activities carried out in Directorate B and the operational units; |
| --- | --- |

—

Coordinating the activities carried out in Directorate B and the operational units;

| — | Contributing to and adapting the new global security concept in its areas of responsibility; |
| --- | --- |

—

Contributing to and adapting the new global security concept in its areas of responsibility;

| — | Standardising Parliament’s operational security procedures in its areas of responsibility; |
| --- | --- |

—

Standardising Parliament’s operational security procedures in its areas of responsibility;

| — | Organising specific training courses on fire prevention and management for teams in the relevant units of DG SAFE; |
| --- | --- |

—

Organising specific training courses on fire prevention and management for teams in the relevant units of DG SAFE;

| — | Taking part in communication initiatives, training and awareness-raising for Parliament staff in the area of fire prevention and management, and more generally in the area of security culture, in cooperation with the relevant departments; |
| --- | --- |

—

Taking part in communication initiatives, training and awareness-raising for Parliament staff in the area of fire prevention and management, and more generally in the area of security culture, in cooperation with the relevant departments;

| — | Coordinating the training of all actors involved in ensuring the safety of persons and property and accident prevention. |
| --- | --- |

—

Coordinating the training of all actors involved in ensuring the safety of persons and property and accident prevention.

DIRECTORATE C

DIRECTORATE FOR STRATEGY AND RESOURCES

| — | Drawing up and adopting a specific staff management policy tailored to DG SAFE’s needs, involving the optimisation of human resources by sector of activity, initial and in-service training of staff, and consolidating the new operational organisation of security and prevention tasks on an annual basis in Brussels and Strasbourg; |
| --- | --- |

—

Drawing up and adopting a specific staff management policy tailored to DG SAFE’s needs, involving the optimisation of human resources by sector of activity, initial and in-service training of staff, and consolidating the new operational organisation of security and prevention tasks on an annual basis in Brussels and Strasbourg;

| — | Guaranteeing at the three sites and at all times (24/7), via the Single Security Control Centre, the proper functioning of Parliament’s security systems, through the collection of relevant information and its dissemination between departments, the implementation of common crisis management and response procedures and the coordination of any interventions required; |
| --- | --- |

—

Guaranteeing at the three sites and at all times (24/7), via the Single Security Control Centre, the proper functioning of Parliament’s security systems, through the collection of relevant information and its dissemination between departments, the implementation of common crisis management and response procedures and the coordination of any interventions required;

| — | Carrying out budgetary and financial management of DG SAFE’s contracts, programming and procurement — coordination, support, advice and assistance for all DG SAFE departments in connection with the preparation and implementation of the budget and the programming and follow-up of the DG’s calls for tender; |
| --- | --- |

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Carrying out budgetary and financial management of DG SAFE’s contracts, programming and procurement — coordination, support, advice and assistance for all DG SAFE departments in connection with the preparation and implementation of the budget and the programming and follow-up of the DG’s calls for tender;

| — | Installing, operating and maintaining Parliament’s physical security systems at the three sites — equipping the institution with a modern security concept and technology and overseeing its operation at all times (iPACS); |
| --- | --- |

—

Installing, operating and maintaining Parliament’s physical security systems at the three sites — equipping the institution with a modern security concept and technology and overseeing its operation at all times (iPACS);

| — | Implementing the Bureau decisions on enhancing the level of protection of all Parliament’s buildings in the three places of work and on the establishment of external security perimeters around them; |
| --- | --- |

—

Implementing the Bureau decisions on enhancing the level of protection of all Parliament’s buildings in the three places of work and on the establishment of external security perimeters around them;

| — | Assessing, adapting and harmonising the security measures taken at the EPLOs in the Member States; |
| --- | --- |

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Assessing, adapting and harmonising the security measures taken at the EPLOs in the Member States;

| — | Providing secretariat services for the Security Management Steering Committee and managing the Network of Security Correspondents. |
| --- | --- |

—

Providing secretariat services for the Security Management Steering Committee and managing the Network of Security Correspondents.

DISPATCHING UNIT

| — | Providing a 24/7 stand-by service, follow-up and feedback on all aspects relating to general security and fire safety, with the same consistency of action at Parliament’s three places of work; providing general security and fire safety functions outside working hours (nights, weekends, public holidays) in Brussels and Strasbourg. |
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Providing a 24/7 stand-by service, follow-up and feedback on all aspects relating to general security and fire safety, with the same consistency of action at Parliament’s three places of work; providing general security and fire safety functions outside working hours (nights, weekends, public holidays) in Brussels and Strasbourg.

| — | Guaranteeing optimum communication and proactive interaction with DG SAFE’s Directorates A and B and all Parliament departments in general; adapting in real time, in each crisis situation affecting the proper functioning of Parliament’s services, security arrangements to the needs of the institution, liaising effectively between the services concerned and communicating with the national emergency and security services; |
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Guaranteeing optimum communication and proactive interaction with DG SAFE’s Directorates A and B and all Parliament departments in general; adapting in real time, in each crisis situation affecting the proper functioning of Parliament’s services, security arrangements to the needs of the institution, liaising effectively between the services concerned and communicating with the national emergency and security services;

| — | Carrying out strategic projects — Setting-up of the new Dispatching Centres in Strasbourg and Luxembourg, in partnership with the relevant units of DG SAFE and DG INLO/DG ITEC/DG LINC; |
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Carrying out strategic projects — Setting-up of the new Dispatching Centres in Strasbourg and Luxembourg, in partnership with the relevant units of DG SAFE and DG INLO/DG ITEC/DG LINC;

| — | Assessing the internalisation of security tasks in Luxembourg while ensuring continuity of the security firm’s work; renewing the existing processes/processes in accordance with the standards in force at the Dispatching Centres in Brussels and Strasbourg, in close cooperation with the Fire Prevention Luxembourg Unit (UPIL) and the Security and Safety Luxembourg Unit (USSL); |
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Assessing the internalisation of security tasks in Luxembourg while ensuring continuity of the security firm’s work; renewing the existing processes/processes in accordance with the standards in force at the Dispatching Centres in Brussels and Strasbourg, in close cooperation with the Fire Prevention Luxembourg Unit (UPIL) and the Security and Safety Luxembourg Unit (USSL);

| — | Assisting Members, staff, delegations and visitors, in cooperation with the Security and Safety Units during working hours; providing direct assistance outside Parliament’s working hours in order to guarantee the same continuity of action, i.e. collecting information and then processing and classifying it. Finding appropriate solutions, coordinating the relevant measures and providing follow-up. |
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Assisting Members, staff, delegations and visitors, in cooperation with the Security and Safety Units during working hours; providing direct assistance outside Parliament’s working hours in order to guarantee the same continuity of action, i.e. collecting information and then processing and classifying it. Finding appropriate solutions, coordinating the relevant measures and providing follow-up.

PERSONNEL AND PLANNING UNIT

| — | Overseeing, as regards HR and planning issues, the internalisation of security tasks on the Luxembourg site; managing the DG’s human resources efficiently: careers of officials and other staff (competitions, recruitments, staff reports, mobility, outside activities, resignations, allowances, etc.), working conditions, posts in the DG’s establishment plan and budget allocations; |
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Overseeing, as regards HR and planning issues, the internalisation of security tasks on the Luxembourg site; managing the DG’s human resources efficiently: careers of officials and other staff (competitions, recruitments, staff reports, mobility, outside activities, resignations, allowances, etc.), working conditions, posts in the DG’s establishment plan and budget allocations;

| — | Consolidating the new annual operational organisation of 600 staff in DG SAFE, developing synergies with operational services, in particular the ‘Need to Know’ unit, to cover Parliament’s security needs in line with parliamentary activity and ensure that staff can reconcile private and professional life; developing IT planning tools to meet Parliament’s requirements as regards capacity, flexibility and transparency; |
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Consolidating the new annual operational organisation of 600 staff in DG SAFE, developing synergies with operational services, in particular the ‘Need to Know’ unit, to cover Parliament’s security needs in line with parliamentary activity and ensure that staff can reconcile private and professional life; developing IT planning tools to meet Parliament’s requirements as regards capacity, flexibility and transparency;

| — | Developing a programme for the professionalisation of security staff and talent management geared to the needs of DG SAFE; introducing an integrated management tool for skills development; defining the DG’s training needs in order to guarantee the acquisition of new security skills and techniques and to meet Parliament’s security requirements; drawing up the training plan for the DG and overseeing its proper implementation in order to achieve the training objectives; |
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Developing a programme for the professionalisation of security staff and talent management geared to the needs of DG SAFE; introducing an integrated management tool for skills development; defining the DG’s training needs in order to guarantee the acquisition of new security skills and techniques and to meet Parliament’s security requirements; drawing up the training plan for the DG and overseeing its proper implementation in order to achieve the training objectives;

| — | Implementing the well-being policy in DG SAFE in order to guarantee DG SAFE staff the best possible working conditions in compliance with the rules in force; |
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Implementing the well-being policy in DG SAFE in order to guarantee DG SAFE staff the best possible working conditions in compliance with the rules in force;

| — | Finalising an overview of the occupation of offices by DG SAFE, managing the property inventory (GBI), equipment and the annual delivery of service and protective uniforms. |
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Finalising an overview of the occupation of offices by DG SAFE, managing the property inventory (GBI), equipment and the annual delivery of service and protective uniforms.

BUDGET UNIT

| — | Budget management: providing coordination, support for operational units in connection with FMS, and advice and assistance to departments with a view to the preparation and implementation of the budget; budget monitoring and monitoring the implementation of contracts and/or order forms (preparation and follow-up of commitment and payment files and ROs, management of assigned revenue); regularising security expenditure in Houses of Europe; |
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Budget management: providing coordination, support for operational units in connection with FMS, and advice and assistance to departments with a view to the preparation and implementation of the budget; budget monitoring and monitoring the implementation of contracts and/or order forms (preparation and follow-up of commitment and payment files and ROs, management of assigned revenue); regularising security expenditure in Houses of Europe;

| — | Public procurement and contracts: drawing up and monitoring the annual programming of contracts; providing coordination, support, advice and assistance to all operational services in DG SAFE; drafting tender documents, launching procedures, managing and monitoring public procurement until contracts are awarded and signed; monitoring of contract implementation, preparation of additional agreements and settlement of disputes/imposition of penalties; |
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Public procurement and contracts: drawing up and monitoring the annual programming of contracts; providing coordination, support, advice and assistance to all operational services in DG SAFE; drafting tender documents, launching procedures, managing and monitoring public procurement until contracts are awarded and signed; monitoring of contract implementation, preparation of additional agreements and settlement of disputes/imposition of penalties;

| — | Ex-ante control of procurement procedures and all budgetary acts, keeping the financial inventory up to date and conservation of all budgetary acts and supporting documents and documents relating to procurement procedures; |
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Ex-ante control of procurement procedures and all budgetary acts, keeping the financial inventory up to date and conservation of all budgetary acts and supporting documents and documents relating to procurement procedures;

| — | Drawing up periodic and annual activity reports, replies to budgetary resolutions, Parliament questionnaires (BUDG and CONT committees) and audit bodies (Internal Auditor, Court of Auditors); monitoring the unit’s KPIs (procurement and budget). Monitoring compliance with the Minimum Internal Control Standards, including sensitive functions and the Risk Register; |
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Drawing up periodic and annual activity reports, replies to budgetary resolutions, Parliament questionnaires (BUDG and CONT committees) and audit bodies (Internal Auditor, Court of Auditors); monitoring the unit’s KPIs (procurement and budget). Monitoring compliance with the Minimum Internal Control Standards, including sensitive functions and the Risk Register;

| — | Representing DG SAFE on the FMP WG, Inter DG Steering Group Finance and EMAS, GIDOC, ERMS Steering Committee, GEDA Steering Committee. |
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Representing DG SAFE on the FMP WG, Inter DG Steering Group Finance and EMAS, GIDOC, ERMS Steering Committee, GEDA Steering Committee.

TECHNOLOGIES AND INFORMATION SECURITY UNIT

| — | Installing, operating and maintaining physical security systems — three sites (BXL, STR, LUX); equipping Parliament with a modern security concept and technology and overseeing its functioning at all times (iPACS); |
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Installing, operating and maintaining physical security systems — three sites (BXL, STR, LUX); equipping Parliament with a modern security concept and technology and overseeing its functioning at all times (iPACS);

| — | Guaranteeing ICT operations, IT support and the development of information systems (ISplanning); |
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Guaranteeing ICT operations, IT support and the development of information systems (ISplanning);

| — | Planning and implementing contracts, implementing the budget and the financial expenditure associated with technology and physical security systems; |
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Planning and implementing contracts, implementing the budget and the financial expenditure associated with technology and physical security systems;

| — | Monitoring the physical security installations and systems in the European Parliament liaison offices in cooperation with the other departments concerned; |
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Monitoring the physical security installations and systems in the European Parliament liaison offices in cooperation with the other departments concerned;

| — | Drafting, managing and monitoring the implementation of information security policy. |
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Drafting, managing and monitoring the implementation of information security policy.

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