36584 Federal Register / Vol. 87, No. 117 / Friday, June 17, 2022 / Notices 

maintenance, and purchase of services 

to provide information. 

Theodore J. Dowd, 

Deputy Chief Counsel, Office of the 

Comptroller of the Currency. 

[FR Doc. 2022–13090 Filed 6–16–22; 8:45 am] 

BILLING CODE 4810–33–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: Pursuant to the Privacy Act of 

1974, notice is hereby given that the 

Department of Veterans Affairs (VA) is 

amending the system of records entitled, 

‘‘Case and Correspondence Management 

(CCM)–VA’’ (75VA001B). VA is 

updating the name and contact 

information for the point of contact and 

System Manager. This is a minor change 

and will not require Congressional and 

Office of Management and Budget 

review. 

DATES: Comments on this modified 

system of records must be received no 

later than 30 days after date of 

publication in the Federal Register. If 

no public comment is received during 

the period allowed for comment or 

unless otherwise published in the 

Federal Register by VA, the modified 

system of records will become effective 

a minimum of 30 days after date of 

publication in the Federal Register. If 

VA receives public comments, VA shall 

review the comments to determine 

whether any changes to the notice are 

necessary. 

ADDRESSES: Comments may be 

submitted through www.Regulations.gov 

or mailed to VA Privacy Service, 810 

Vermont Avenue NW, (005R1A), 

Washington, DC 20420. Comments 

should indicate that they are submitted 

in response to ‘‘Case and 

Correspondence Management (CCM)’’ 

(75VA001B). Comments received will be 

available at regulations.gov for public 

viewing, inspection, or copies. 

FOR FURTHER INFORMATION CONTACT: 

Uriel Williams, Data Manager, Office of 

the Executive Secretary, Office of the 

Secretary, Department of Veterans 

Affairs, 810 Vermont Avenue NW, 

Washington, DC 20420, (202) 461–4869, 

VAExecSec@va.gov. 

SUPPLEMENTARY INFORMATION: 

I. Description of the System of Records 

This system of records, now known as 

‘‘Case and Correspondence Management 

(CCM),’’ is the Secretary’s official 

correspondence record, and includes 

the name, address and other identifying 

information pertaining to the 

correspondent, as well as background 

information concerning matters which 

the correspondent has brought to the 

Department’s attention. The system of 

records also contains documents 

generated within VA that may contain 

the names, addresses and other 

identifying information of individuals 

who conduct business with VA, as well 

as material received, background 

information compiled and/or response 

sent. 

II. Proposed Routine Use Disclosures of 

Data in the System 

VA is rewriting existing routine uses 

in the system using plain language. The 

use of plain language in these routine 

uses does not, and is not intended to, 

change the disclosures authorized under 

these routine uses. VA is amending, 

deleting, rewriting and reorganizing the 

order of the routine uses in this system 

of records, as well as adding new 

routine uses. Accordingly, the following 

changes are made to the current routine 

uses and are incorporated in the 

amended system of records notice. 

Current routine use number 1 is 

amended for clarity to reflect VA’s 

authorization to disclose individually 

identifiable information to Members of 

Congress, or a staff person acting for the 

Member, when the Member or staff 

person requests the records on behalf of 

and at the written request of the 

individual. 

Current routine use number 2 is 

deleted in its entirety and the 

information contained therein is 

clarified with the addition of routine 

use number 11. 

New routine use number 2 addresses 

disclosure of information by VA to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that there has been a breach 

of the system of records; (2) VA has 

determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, VA 

(including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with VA’s efforts to respond 

to the suspected or confirmed breach or 

to prevent, minimize, or remedy such 

harm. 

Current routine use number 3 is 

deleted in its entirety and the 

information contained therein is 

clarified with the addition of routine 

use 5. 

New routine use number 3 addresses 

disclosure by VA to another Federal 

agency or Federal entity, when VA 

determines that the information is 

reasonably necessary to assist the 

recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach; or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

Current routine use number 4 is 

deleted in its entirety and the 

information contained therein is 

clarified with the addition of routine 

use number 6. 

New routine use number 4 addresses 

disclosure by VA of information that, 

either alone or in conjunction with 

other information, indicates a violation 

or potential violation of law, whether 

civil, criminal, or regulatory in nature, 

to a Federal, state, local, territorial, 

tribal, or foreign law enforcement 

authority or other appropriate entity 

charged with the responsibility of 

investigating or prosecuting such 

violation or charged with enforcing or 

implementing such law. The disclosure 

of the names and addresses of veterans 

and their dependents from VA records 

under this routine use must also comply 

with the provisions of 38 U.S.C. 5701. 

Current routine use number 5 is 

deleted in its entirety and the 

information contained therein is 

clarified with the addition of routine 

use number 4. 

New routine use number 5 addresses 

disclosure by VA to the Department of 

Justice (DoJ), or in a proceeding before 

a court, adjudicative body, or other 

administrative body before which VA is 

authorized to appear, when: 

(a) VA or any component thereof; 

(b) Any VA employee in his or her 

official capacity; 

(c) Any VA employee in his or her 

individual capacity where DoJ has 

agreed to represent the employee; or 

(d) The United States, where VA 

determines that litigation is likely to 

affect the agency or any of its 

components, is a party to such 

proceedings or has an interest in such 

proceedings, and VA determines that 

use of such records is relevant and 

necessary to the proceedings. 

Current routine use number 6 is 

deleted in its entirety. 


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Federal Register / Vol. 87, No. 117 / Friday, June 17, 2022 / Notices 36585 

New routine use number 6 addresses 

disclosure by VA to contractors, 

grantees, experts, consultants, students, 

and others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for VA, 

when reasonably necessary to 

accomplish an agency function related 

to the records. 

Current routine use number 7 is 

deleted in its entirety and the 

information contained therein is 

clarified with the addition of routine 

use number 2 and 3. 

New routine use number 7 addresses 

disclosure by VA to the Office of 

Personnel Management (OPM) in 

connection with the application or 

effect of civil service laws, rules, 

regulations, or OPM guidelines in 

particular situations. 

New routine use number 8 addresses 

disclosure of information to the Equal 

Employment Opportunity Commission 

(EEOC) in connection with 

investigations of alleged or possible 

discriminatory practices, examination of 

Federal affirmative employment 

programs, or other functions of the 

Commission as authorized by law. 

New routine use number 9 addresses 

disclosure of information to the Federal 

Labor Relations Authority (FLRA) in 

connection with the investigation and 

resolution of allegations of unfair labor 

practices; the resolution of exceptions to 

arbitration awards when a question of 

material fact is raised; matters before the 

Federal Service Impasses Panel; and the 

investigation of representation petitions 

and the conduct or supervision of 

representation elections. 

New routine use number 10 addresses 

disclosure of information to the Merit 

Systems Protection Board (MSPB) in 

connection with appeals, special studies 

of the civil service and other merit 

systems, review of rules and regulations, 

investigation of alleged or possible 

prohibited personnel practices, and 

such other functions promulgated in 5 

U.S.C. 1205 and 1206, or as authorized 

by law. 

New routine use number 11 addresses 

disclosure of information to the 

National Archives and Records 

Administration (NARA) in records 

management inspections conducted 

under 44 U.S.C. 2904 and 2906, or other 

functions authorized by laws and 

policies governing NARA operations 

and VA records management 

responsibilities. 

III. Compatibility of the Proposed 

Routine Uses 

Release of information from these 

records, pursuant to routine uses, will 

be made only in accordance with the 

Privacy Act of 1974. The Privacy Act of 

1974 permits agencies to disclose 

information about individuals, without 

their consent, for a routine use when the 

information will be used for a purpose 

that is compatible with the purpose for 

which the information was collected. 

VA has determined that the disclosure 

of information for the above-stated 

purposes in the proposed amendment to 

routine uses is a proper and necessary 

use of the information collected by the 

electronic document tracking system 

and is compatible with the purpose for 

which VA collected the information. 

Signing Authority 

The Senior Agency Official for 

Privacy, or designee, approved this 

document and authorized the 

undersigned to sign and submit the 

document to the Office of the Federal 

Register for publication electronically as 

an official document of the Department 

of Veterans Affairs. Kurt D. DelBene, 

Assistant Secretary for Information and 

Technology and Chief Information 

Officer, approved this document on 

June 12, 2022 for publication. 

Dated: June 14, 2022. 

Amy L. Rose, 

Program Analyst, VA Privacy Service, Office 

of Information Security, Office of Information 

and Technology, Department of Veterans 

Affairs. 

SYSTEM NAME AND NUMBER: 

Case and Correspondence 

Management (CCM)–VA (75VA001B) 

SECURITY CLASSIFICATION: 

Unclassified 

SYSTEM LOCATION: 

Paper records are maintained in the 

Office of the Executive Secretary (001B), 

Office of the Secretary, Department of 

Veterans Affairs (VA) Central Office 

(VACO), 810 Vermont Avenue NW, 

Washington, DC 20420. Records are also 

maintained in VIEWS. Copies of some 

documents may be located in other 

offices throughout VACO and 

occasionally at field facilities, such as 

the Veterans Health Administration VA 

medical centers and Veterans Integrated 

Service Network offices; Veterans 

Benefits Administration regional offices 

and Area Offices; National Cemetery 

Administration national cemeteries and 

Memorial Service Network offices. 

Address locations for VA field facilities 

are listed in Appendix 1 of the biennial 

publication of the VA Privacy Act 

Issuances. 

SYSTEM MANAGER(S): 

Uriel Williams, Data Manager, Office 

of the Executive Secretary, Office of the 

Secretary, Department of Veterans 

Affairs, 810 Vermont Avenue NW, 

Washington, DC 20420, (202) 461–4869, 

VAExecSec@va.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

38 U.S.C. 501. 

PURPOSE(S) OF THE SYSTEM: 

The purpose of this system is to 

permit VA to identify and respond to 

individuals and/or organizations who 

have submitted correspondence or 

documents to VA. The system of records 

also contains documents generated 

within VA that may contain the names, 

addresses and other identifying 

information of individuals who conduct 

business with VA. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who voluntarily provide 

personal contact information when 

submitting correspondence or other 

documents to the Department, 

including, but not limited to: Members 

of Congress and their staff, officials and 

representatives of other Federal 

agencies, State, local and tribal 

governments, foreign governments, and 

veterans service organizations; 

representatives of private or commercial 

entities; veterans and other VA 

beneficiaries; VA employees; and other 

individuals who correspond with the 

VA Secretary and Deputy Secretary and 

other VA officials. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Full name, postal address, email 

address, phone and fax numbers of 

individuals corresponding with the 

Department, the name of the 

organization or individual being 

represented, as well as supporting 

documents. 

RECORD SOURCE CATEGORIES: 

Records in this system are derived 

from processing replies to 

correspondence, and other inquiries that 

originate from Members of Congress; 

other Federal agencies; State, local and 

tribal governments; foreign 

governments, veterans service 

organizations; representatives of private 

or commercial entities; veterans and 

their beneficiaries; VA employees; and 

other individuals who correspond with 

VA or one of its components. Records 

maintained include material received, 

background information compiled and/ 

or response sent. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

1. Congress: To a Member of Congress 

or staff acting upon the Member’s behalf 


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when the Member or staff requests the 

information on behalf of, and at the 

request of, the individual who is the 

subject of the record. 

2. Data breach response and 

remediation, for VA: To appropriate 

agencies, entities, and persons when (1) 

VA suspects or has confirmed that there 

has been a breach of the system of 

records, (2) VA has determined that as 

a result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, VA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with VA’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

3. Data breach response and 

remediation, for another Federal agency: 

To another Federal agency or Federal 

entity, when VA determines that 

information from this system of records 

is reasonably necessary to assist the 

recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

4. Law Enforcement: To a Federal, 

state, local, territorial, tribal, or foreign 

law enforcement authority or other 

appropriate entity charged with the 

responsibility of investigating or 

prosecuting such violation or charged 

with enforcing or implementing such 

law, provided that the disclosure is 

limited to information that, either alone 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, whether civil, 

criminal, or regulatory in nature. The 

disclosure of the names and addresses 

of veterans and their dependents from 

VA records under this routine use must 

also comply with the provisions of 38 

U.S.C. 5701. 

5. DoJ for Litigation or Administrative 

Proceeding: To the Department of 

Justice (DoJ), or in a proceeding before 

a court, adjudicative body, or other 

administrative body before which VA is 

authorized to appear, when: 

(a) VA or any component thereof; 

(b) Any VA employee in his or her 

official capacity; 

(c) Any VA employee in his or her 

individual capacity where DoJ has 

agreed to represent the employee; or 

(d) The United States, where VA 

determines that litigation is likely to 

affect the agency or any of its 

components, is a party to such 

proceedings or has an interest in such 

proceedings, and VA determines that 

use of such records is relevant and 

necessary to the proceedings. 

6. Contractors: To contractors, 

grantees, experts, consultants, students, 

and others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for VA, 

when reasonably necessary to 

accomplish an agency function related 

to the records. 

7. OPM: To the Office of Personnel 

Management (OPM) in connection with 

the application or effect of civil service 

laws, rules, regulations, or OPM 

guidelines in particular situations. 

8. EEOC: To the Equal Employment 

Opportunity Commission (EEOC) in 

connection with investigations of 

alleged or possible discriminatory 

practices, examination of Federal 

affirmative employment programs, or 

other functions of the Commission as 

authorized by law. 

9. FLRA: To the Federal Labor 

Relations Authority (FLRA) in 

connection with the investigation and 

resolution of allegations of unfair labor 

practices, the resolution of exceptions to 

arbitration awards when a question of 

material fact is raised, matters before the 

Federal Service Impasses Panel, and the 

investigation of representation petitions 

and the conduct or supervision of 

representation elections. 

10. MSPB: To the Merit Systems 

Protection Board (MSPB) in connection 

with appeals, special studies of the civil 

service and other merit systems, review 

of rules and regulations, investigation of 

alleged or possible prohibited personnel 

practices, and such other functions 

promulgated in 5 U.S.C. 1205 and 1206, 

or as authorized by law. 

11. NARA: To the National Archives 

and Records Administration (NARA) in 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906, or other functions authorized by 

laws and policies governing NARA 

operations and VA records management 

responsibilities. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records are maintained on paper in 

the Office of the Executive Secretary 

(001B), Department of Veterans Affairs, 

810 Vermont Avenue NW, Washington, 

DC 20420. Records are also maintained 

electronically in VIEWS. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records are retrieved using name, 

claim file number, social security 

number, date of birth, and other unique 

identifiers belonging to the individual to 

whom the information pertains. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records in this system are retained 

and disposed of in accordance with the 

schedule approved by the Archivist of 

the United States, Records Schedule 

Number DAA–0015–2018–0002. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Hard copy records are maintained in 

a controlled facility, where physical 

entry is restricted by the use of locks, 

guards, and/or administrative 

procedures. Records are also maintained 

in VIEWS. Access to records is limited 

to those employees who require the 

records to perform their official duties 

consistent with the purpose for which 

the information was collected. All 

personnel whose official duties require 

access to the information are trained in 

the proper safeguarding and use of the 

information. 

RECORD ACCESS PROCEDURES: 

Individuals seeking information on 

the existence and content of records in 

this system pertaining to them should 

contact the system manager in writing 

as indicated above. A request for access 

to records must contain the requester’s 

full name, address, telephone number, 

be signed by the requester, and describe 

the records sought in sufficient detail to 

enable VA personnel to locate them 

with a reasonable amount of effort. 

CONTESTING RECORD PROCEDURES: 

Individuals seeking to contest or 

amend records in this system pertaining 

to them should contact the system 

manager in writing as indicated above. 

A request to contest or amend records 

must state clearly and concisely what 

record is being contested, the reasons 

for contesting it, and the proposed 

amendment to the record. 

NOTIFICATION PROCEDURES: 

Generalized notice is provided by the 

publication of this notice. For specific 

notice, see Record Access Procedure, 

above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

87 FR 31061 (May 20, 2022). 

[FR Doc. 2022–13066 Filed 6–16–22; 8:45 am] 

BILLING CODE P 


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