This section of the FEDERAL REGISTER

contains documents other than rules or

proposed rules that are applicable to the

public. Notices of hearings and investigations,

committee meetings, agency decisions and

rulings, delegations of authority, filing of

petitions and applications and agency

statements of organization and functions are

examples of documents appearing in this

section.

Notices Federal Register

28786 

Vol. 87, No. 91 

Wednesday, May 11, 2022 

AGENCY FOR INTERNATIONAL 

DEVELOPMENT 

Privacy Act of 1974; System of 

Records 

AGENCY: Agency for International 

Development (USAID). 

ACTION: Notice of modified Privacy Act 

system of records. 

SUMMARY: The United States Agency for 

International Development (USAID) 

publishes this notice of a modified 

system of records entitled the 

‘‘Congressional Relations and 

Correspondence Records,’’ formerly 

named the ‘‘Congressional Relations, 

Inquiries and Travel Records,’’ and this 

rescindment of a system of records 

notice entitled ‘‘Public Information 

Records.’’ The modified system of 

records replaces the system of records 

entitled ‘‘Public Information Records.’’ 

USAID proposes the rescission to 

eliminate the duplicative reporting. The 

records contained in the Public 

Information Records will be covered by 

the modified ‘‘Congressional Relations 

and Correspondence Records’’ and the 

USAID SORN entitled, ‘‘Freedom of 

Information Act, Privacy Act, and 

Mandatory Declassification Review 

Requests Records.’’ 

DATES: Submit comments on or before 

10 June 2022. This modified system of 

records will be effective 10 June 2022 

upon publication. The Routine Uses are 

effective at the close of the comment 

period. 

ADDRESSES: You may submit comments: 

Electronic 

• Federal eRulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions on the website for 

submitting comments. 

• Email: Privacy@usaid.gov. 

Paper 

• Fax: 202–916–4946. 

• Mail: Chief Privacy Officer, United 

States Agency for International 

Development, 1300 Pennsylvania 

Avenue NW, Washington, DC 20523. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Celida A. Malone, USAID Privacy 

Program at United States Agency for 

International Development, Bureau for 

Management, Office of the Chief 

Information Officer, Information 

Assurance Division: ATTN: USAID 

Privacy Program, 1300 Pennsylvania 

Avenue NW, Washington, DC 20523, or 

by phone number at 202–916–4605. 

SUPPLEMENTARY INFORMATION: USAID is 

publishing a notice of a modified system 

of records to document the records 

collected and maintained concerning 

Congressional inquiries. The proposed 

modification to the system of records 

makes the following substantive 

changes to align the notice with the 

SORN publication standards required by 

OMB A–108, including: 

Æ Security Classification 

Æ System Manager 

Æ Administrative, technical, and 

physical safeguards 

Æ Record Access Procedures 

Æ Contesting Records Procedures 

Æ Notification Procedures 

Æ SORN Publication History 

The notice also provides updated 

information for the System of Records 

Manager and the Address for the System 

Location. 

SYSTEM NAME AND NUMBER: 

USAID–22, Congressional Relations 

and Correspondence Records. 

SECURITY CLASSIFICATION: 

Sensitive But Unclassified. 

SYSTEM LOCATION: 

1300 Pennsylvania Avenue NW, 

Washington, DC 20523. 

SYSTEM MANAGER: 

Deputy Executive Secretary, United 

States Agency for International 

Development, Ronald Reagan Building, 

1300 Pennsylvania Avenue NW, 

Washington, DC 20523. 

Email: ecarr@usaid.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Foreign Assistance Act of 1961 as 

amended, especially Section 634(b); 5 

U.S.C. 301; 44 U.S.C. Chapters 31 and 

33. 

PURPOSE OF THE SYSTEM: 

The information in this system of 

records is collected and maintained by 

the Bureau of Legislative Affairs to 

fulfill its responsibility to the Congress 

in tracking Members’ correspondence 

and providing appropriate responses. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Members of Congress and their 

constituents who request Congressional 

assistance in obtaining information or 

services from the United States Agency 

for International Development. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains correspondence. 

Records may contain the following 

information: 

• Biographical information about the 

member of Congress and their 

professional staff members. 

• Memoranda. 

• Email messages between Members 

of Congress, Congressional Committees, 

and USAID pertaining to Congressional 

and constituents’ requests for 

information or services from the 

Agency. 

• Constituent Information: name, 

address and other personal information 

contained in the inquiry received by 

USAID. 

RECORD SOURCE CATEGORIES: 

Information contained in this system 

is obtained from Members of Congress, 

their staff, and individuals on whose 

behalf there have been Congressional 

inquiries; USAID employees; 

Congressional Directory; Congressional 

Quarterly; Congressional Record; 

newspapers, magazines, and other 

public media. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b), all or a portion of the records 

contained in this system of records may 

be disclosed outside USAID as a routine 

use pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

(a) To respond to requests from 

Congress, Congressional Committees, or 

constituents of Members of Congress for 

information or services from USAID. 

(b) To provide USAID principals with 

information regarding trends or 

particular interests of Members of 

Congress or their constituents. 


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Federal Register / Vol. 87, No. 91 / Wednesday, May 11, 2022 / Notices 28787 

(c) To any person or entity to the 

extent necessary to prevent an imminent 

crime which directly threatens loss of 

life or serious bodily injury. 

(d) To other Federal, State, or local 

government agencies for appropriate 

action when the matter complained of 

or inquired about comes within the 

jurisdiction of such agency. 

(e) To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for 

USAID, when necessary to accomplish 

an agency function related to this 

system of records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to USAID 

officers and employees. 

(f) To Medical or Emergency Response 

Personnel to the extent necessary to 

meet a bona fide medical emergency. 

(g) To a court, magistrate, or other 

administrative body in the course of 

presenting evidence, including 

disclosures to counsel or witnesses in 

the course of civil discovery, litigation, 

or settlement negotiations or in 

connection with criminal or 

administrative proceedings, when the 

USAID is a party to the proceeding or 

has a significant interest in the 

proceeding, to the extent that the 

information is determined to be relevant 

and necessary. 

(h) To appropriate agencies, entities, 

and persons when: (1) USAID suspects 

or has confirmed that there has been a 

breach of the system of records; (2) 

USAID has determined that as a result 

of the suspected or confirmed breach, 

there is a risk of harm to individuals 

(including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with USAID’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

(i) To another federal agency or 

federal entity, when USAID determines 

that the information from the system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach, or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, that might result from a 

suspected or confirmed breach. 

(j) To the National Archives and 

Records Administration (NARA), for the 

purposes of records-management 

inspections conducted under the 

authority of Sections 2904 and 2906 of 

Title 44 of the U.S.C. and in its role as 

Archivist. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

USAID stores records in this system 

in electronic format and paper format. 

Records in paper format are stored in 

file folders in locked cabinets. Records 

in electronic format are kept in a userauthenticated and password-protected 

computerized database system. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

USAID indexes and retrieves records 

by the name of the Congressional 

member, Congressional staff, or the 

constituent subject to the inquiry or by 

an identifying case number that is crossindexed to the Congressional member or 

committee. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

USAID follows NARA-approved 

records retention schedule. Records that 

have met required retention periods will 

be disposed of in accordance with 

NARA guidelines and USAID policy 

and procedures. Paper records are 

shredded, and records maintained on 

internal electronic information systems 

are electronically removed. USAID 

electronic storage media that is no 

longer in service is purged in 

accordance with National Institute of 

Standards and Technology guidelines 

for media sanitization (NIST SP 800– 

88). 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to the records is limited to 

persons whose official duties require 

access, such as individuals who prepare 

responses to Congressional inquiries. 

Paper records in this system are 

maintained in a building with restricted 

public access, patrolled by guards. Both 

standard and electronic locks may be 

used to restrict access. Access to USAID 

buildings where records are located is 

restricted by 24-hour electronic 

identification. 

For Paper Records: USAID secures 

records in lockable metal filing cabinets 

within a locked room when not in use. 

Access to these records is strictly 

limited to authorized USAID personnel. 

For Electronic Records: USAID 

personnel store and password-protect 

electronic records in a userauthenticated, USAID-issued computer 

and/or a USAID-approved, 

computerized database system. These 

records are maintained separately from 

other systems of records. Access to these 

electronic records is strictly limited to 

authorized USAID personnel. 

USAID contractors are also required 

to maintain all USAID records with 

similar safeguards to ensure the security 

and confidentiality of records and to 

protect against any anticipated threats 

or hazards to their security or integrity 

which could result in substantial harm, 

embarrassment, inconvenience, or 

unfairness to any individual on whom 

information is maintained. All persons 

having access to these records shall be 

trained in the proper handling of 

records covered by the Privacy Act. 

RECORD ACCESS PROCEDURES: 

Under the Privacy Act, individuals 

may request access to records about 

themselves. These individuals must be 

limited to citizens of the United States 

or aliens lawfully admitted for 

permanent residence. If a Federal 

Department or Agency or a person who 

is not the individual who is the subject 

of the records, requests access to records 

about an individual, the written consent 

of the individual who is the subject of 

the records is required. 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

inquiries to the Bureau for Management, 

Office of Management Services, 

Information and Records Division (M/ 

MS/IRD), USAID Annex—Room 2.4.0C, 

1300 Pennsylvania Avenue NW, 

Washington, DC 20523. The requester 

may complete and sign a USAID Form 

507–1, Certification of Identity Form or 

submit signed, written requests that 

should include the individual’s full 

name, current address, telephone 

number and this System of Records 

Notice number. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made in accordance with 28 

U.S.C. 1746, in the following format: 

If executed outside the United States: 

‘‘I declare (or certify, verify, or state) 

under penalty of perjury under the laws 

of the United States of America that the 

foregoing is true and correct. Executed 

on (date). (Signature).’’ 

If executed within the United States, 

its territories, possessions, or 

commonwealths: ‘‘I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature).’’ 

CONTESTING RECORD PROCEDURES: 

See section above, Record Access 

Procedures. Individuals may also 

contact the appropriate Congressional 


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28788 Federal Register / Vol. 87, No. 91 / Wednesday, May 11, 2022 / Notices 

Correspondence System of Records 

Manager at ecarr@usaid.gov to: (i) 

Request access, contest, or amend a 

notification of records; and (ii) to 

determine the location of particular 

records created by contractors on behalf 

of USAID or maintained by contractors 

at the contractor’s location. 

NOTIFICATION PROCEDURES: 

See section above, Record Access 

Procedures. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

42 FR 47384. 

Celida Ann Malone, 

Government Privacy Task Lead. 

[FR Doc. 2022–10088 Filed 5–10–22; 8:45 am] 

BILLING CODE 6116–01–P 

AGENCY FOR INTERNATIONAL 

DEVELOPMENT 

Privacy Act of 1974; System of 

Records 

AGENCY: Agency for International 

Development (USAID). 

ACTION: Notice of modified Privacy Act 

system of records. 

SUMMARY: The United States Agency for 

International Development (USAID) 

proposes to modify a system of records 

titled, USAID–34, Personal Services 

Contracts Records, last published 

March, 3, 2015. USAID is expanding the 

scope of this system of records with 

additional applications to better support 

the unique mission of the Agency. 

USAID proposes to modify the system 

location, contact information, purpose, 

categories of records, record source 

categories, routine uses, storage, 

retention, retrieval safeguards and 

access procedures. Publication of this 

notice complies with the Privacy Act 

and the Office of Management and 

Budget (OMB) Circulars A–108 and A– 

130 requirement for agencies to publish 

a notice in the Federal Register 

whenever the agency modifies a system 

of records. 

DATES: Submit comments on or before 

10 June 2022. This modified system of 

records will be effective 10 June 2022 

upon publication. The Routine Uses are 

effective at the close of the comment 

period. 

ADDRESSES: You may submit comments: 

Electronic 

• Federal eRulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions on the website for 

submitting comments. 

• Email: Privacy@usaid.gov. 

Paper 

• Fax: 202–916–4946. 

• Mail: Chief Privacy Officer, United 

States Agency for International 

Development, 1300 Pennsylvania 

Avenue NW, Washington, DC 20523. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Celida A. Malone, USAID Privacy 

Program at United States Agency for 

International Development, Bureau for 

Management, Office of the Chief 

Information Officer, Information 

Assurance Division: ATTN: USAID 

Privacy Program, 1300 Pennsylvania 

Avenue NW, Washington, DC 20523, or 

by phone number at 202–916–4605. 

SUPPLEMENTARY INFORMATION: USAID– 

34: Personal Services Contracts Records 

will be used by USAID personnel to 

determine if applicants are eligible and 

current personal services contractors 

(PSCs) are compliant with statutory, 

regulatory and agency requirements for 

continued employment, participation in 

USAID programs and access to USAID 

facilities. Multiple USAID IT systems/ 

applications are used to document, 

certify and report the individual’s 

eligibility and compliance. The 

following modifications are made to this 

system of records: (1) Category of 

records has been modified to include 

vaccination records, records checks and 

(2) routine uses have been added to 

facilitate interagency sharing. 

SYSTEM NAME AND NUMBER: 

USAID–34, Personal Services 

Contracts Records. 

SECURITY CLASSIFICATION: 

Sensitive But Unclassified. 

SYSTEM LOCATION: 

United States Agency for International 

Development (USAID), 1300 

Pennsylvania Avenue NW, Washington, 

DC 20523; AWS East Ashburn, 21155 

Smith Switch Road, Ashburn, VA, USA; 

AWS West Oregon, 73575 Lewis & Clark 

Drive, Boarman, Oregon 97818; and 

other USAID offices in the United States 

and abroad that have personal services 

contractor hiring authority and their 

corresponding automated data 

processing facilities. 

SYSTEM MANAGER(S): 

Francisco Escobar, 1300 Pennsylvania 

Ave. NW, USAID Annex: 10.6.IH, 

Washington, DC 20523. 

pscpolicymailbox@usaid.gov. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The system was established and is 

maintained pursuant to the Foreign 

Assistance Act, Public Law 87–165, as 

amended; 48 CFR 37. 104, Personal 

services contracts; 48 CFR Ch. 7, App. 

D, Direct USAID Contracts with a U.S. 

Citizen or a U.S. Resident Alien for 

Personal Services Abroad; Executive 

Order 14043, Requiring Coronavirus 

Disease 2019 Vaccination for Federal 

Employees (Sept. 9, 2021); 5 U.S.C. 30, 

Departmental Regulations; 44 U.S.C. 

3101, Records Management by Agency 

Heads; and E.O. 9397, as amended. 

PURPOSE(S) OF THE SYSTEM: 

The records are collected, used, 

maintained, and disseminated for the 

purposes of administering personal 

services contracts, including: Personal 

services contracts records, pay, and 

benefits determinations and processing; 

determining accountability and liability 

of contract parties; reports of contractor 

actions; documenting clearances and 

eligibility to access USAID facilities; 

ensuring personal and workplace safety; 

and other records as may be required by 

federal laws, regulation, or guidance 

required in connection with the 

personal services contractor during the 

contract cycle. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The system contains records on 

individuals who are current and/or 

former personal services contractors 

with USAID and certain family 

members. It also contains records on 

current and former candidates for a 

personal services contract with USAID. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system consists of records 

created or compiled for contract actions 

related to personal services contractors, 

including personal services contractor 

files and contract documents. A 

personal services contractor file 

includes: 

• Proof of Citizenship, including 

passport, social security number or 

other national identification number, 

and Selective Service Registration data. 

• Individual’s Contact Information, 

including: Name, employee 

identification numbers, job titles, home/ 

work addresses, home/work telephone 

numbers, email addresses, ages, and 

addresses of family members, next of 

kin, power of attorney or alternate 

contact persons. 

• Individual’s Biographical 

Information, including: Date of birth, 

place of birth, education, military 

service, financial information, 

photograph of individual, language 

proficiencies, licenses and 

certifications. 


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