# Official Journal C 53A/8 Ma

| | ISSN 1725-2423 |
| --- | --- |
| Official Journal
  of the European Union | C 53A |
| | |
| English edition | Information and Notices | Volume 508 March 2007 |

ISSN 1725-2423

Official Journal

of the European Union

C 53A

English edition

Information and Notices

Volume 508 March 2007

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| Notice No | Contents | page |
| --- | --- | --- |
| | V   Announcements |
| | ADMINISTRATIVE PROCEDURES |
| | European Foundation for the Improvement of Living and Working Conditions |
| 2007/C 053A/01 | Notice of Open Competition: Human Resources Officer — Reference: EF/TA/07/01 | 1 |

Notice No

Contents

page

V   Announcements

ADMINISTRATIVE PROCEDURES

European Foundation for the Improvement of Living and Working Conditions

2007/C 053A/01

Notice of Open Competition: Human Resources Officer — Reference: EF/TA/07/01

1

| EN | |
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EN

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V Announcements

ADMINISTRATIVE PROCEDURES

European Foundation for the Improvement of Living and Working Conditions

| 8.3.2007 | EN | Official Journal of the European Union | CA 53/1 |
| --- | --- | --- | --- |

8.3.2007

EN

Official Journal of the European Union

CA 53/1

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NOTICE OF OPEN COMPETITION: HUMAN RESOURCES OFFICER

Reference: EF/TA/07/01

(2007/C 53 A/01)

The European Foundation for the Improvement of Living and Working Conditions in Dublin is an autonomous body established by a regulation of the Council of Ministers of the European Communities. The European Foundation is organising an open competition to fill a vacancy and to form a reserve list for the recruitment of a:

Human Resources Officer

(male or female)

The Foundation is an equal opportunity employer.

Candidates are asked to give careful attention to this notice of competition and to use only the official application form:

I.   DUTIES

The Human Resources Officer (HR Officer) will report to the Head of Human Resources and will be responsible primarily for administration of the Foundation's payroll, budget management and forecasting and administration of the Staff Regulations. This is a key position in the small and tightly run HR team and the role holder will be expected to have a good overall knowledge of HR practices, particularly in an international context. In addition there will be an expectation that he/she will have the ability to participate fully in other aspects of the HR function and to contribute to its strategic development.

The post holder will be responsible for:

| — | administering monthly payroll, |
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administering monthly payroll,

| — | administering monthly transfer and reconciliation of social security, tax and special levy to the Commission, |
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administering monthly transfer and reconciliation of social security, tax and special levy to the Commission,

| — | administering the Staff Regulations and the terms and conditions of employment for all staff, |
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administering the Staff Regulations and the terms and conditions of employment for all staff,

| — | budget forecasting, monitoring and reporting, |
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budget forecasting, monitoring and reporting,

| — | organisation of tender procedures and administration of service contracts (e.g. catering, legal services, medical services), |
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organisation of tender procedures and administration of service contracts (e.g. catering, legal services, medical services),

| — | administering the annual promotion exercise, |
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administering the annual promotion exercise,

| — | administering the annual medical scheme, |
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administering the annual medical scheme,

| — | development of HR policies, |
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development of HR policies,

| — | analysis of systems and working methods and preparing/implementing recommendations for increased effectiveness, |
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analysis of systems and working methods and preparing/implementing recommendations for increased effectiveness,

| — | providing an internal consultancy service to management and staff, |
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providing an internal consultancy service to management and staff,

| — | assisting in the design of training programmes, |
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assisting in the design of training programmes,

| — | supporting and participating in the recruitment of contract agents and agency staff, |
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supporting and participating in the recruitment of contract agents and agency staff,

| — | assisting in the maintenance of the HR intranet site, |
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assisting in the maintenance of the HR intranet site,

| — | providing back-up to other members of the HR team as required, |
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providing back-up to other members of the HR team as required,

| — | other duties and responsibilities that may be assigned. |
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other duties and responsibilities that may be assigned.

II.   CONDITIONS FOR ADMISSION

The competition is open to candidates who, by the closing date for applications, fulfil the following conditions:

A.   GENERAL CONDITIONS

Candidates must:

| — | be a citizen of one of the Member States of the European Union, |
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be a citizen of one of the Member States of the European Union,

| — | be entitled to your full rights as a citizen, |
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be entitled to your full rights as a citizen,

| — | have fulfilled any obligations imposed on you by the laws concerning military service, |
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have fulfilled any obligations imposed on you by the laws concerning military service,

| — | be able to produce character references as to suitability for performance of the duties specified. |
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be able to produce character references as to suitability for performance of the duties specified.

B.   SPECIAL CONDITIONS

1.   Qualifications and professional experience required:

| — | professional qualification in human resource management, |
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professional qualification in human resource management,

| — | at least three years professional experience in human resources, |
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at least three years professional experience in human resources,

| — | experience in managing a payroll system — experience with the European Commission payroll system (NAP) would be an advantage, |
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experience in managing a payroll system — experience with the European Commission payroll system (NAP) would be an advantage,

| — | excellent understanding of EU employment legislation or the Staff Regulations, Rules and Procedures, |
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excellent understanding of EU employment legislation or the Staff Regulations, Rules and Procedures,

| — | experience in budget management desirable, including experience in forecasting, |
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experience in budget management desirable, including experience in forecasting,

| — | capacity to handle administrative and routine work, with particular attention to detail, |
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capacity to handle administrative and routine work, with particular attention to detail,

| — | good analytical and strategic skills, |
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good analytical and strategic skills,

| — | good knowledge and experience of MS Office with excellent knowledge of Excel and good experience of database management, |
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good knowledge and experience of MS Office with excellent knowledge of Excel and good experience of database management,

| — | good interpersonal and communication skills with customer service orientation, |
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good interpersonal and communication skills with customer service orientation,

| — | good team player. |
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good team player.

2.   Knowledge of languages

You must have a thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the Union, including an excellent knowledge of English which is the principal language of the Foundation. Proficiency in French would be an advantage.

You must be able to prove that you meet the conditions for admission by means of appropriate documents (copies of diplomas, certificates from university authorities and employers, etc.).

The successful candidate will establish a rapport easily with people, showing an ability to empathise with and understand others. They will show a deep and incisive knowledge of their organisation and in particular its business processes and structures. They will have an innovative approach to work and problem solving, and have an enquiring attitude, with the ability to ‘think outside the box’. They will be very comfortable with Information Technology and be familiar with the main ICT programs, including payroll and budget programs.

III.   ORGANISATION OF THE COMPETITION

The competition will be based on an examination of application forms followed by testing and interviewing of shortlisted candidates.

A.   EXAMINATION OF APPLICATIONS

| 1. | A list of candidates who have submitted their applications (using the official application form and by the closing date specified — see Section V) and who fulfil the general conditions set out in Section II A, will be drawn up. The list and the application forms will be forwarded to the Selection Committee. To assist in the administration of applications, candidates are requested to submit a letter of motivation and curriculum vitae in English, together with their application. |
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1.

A list of candidates who have submitted their applications (using the official application form and by the closing date specified — see Section V) and who fulfil the general conditions set out in Section II A, will be drawn up. The list and the application forms will be forwarded to the Selection Committee. To assist in the administration of applications, candidates are requested to submit a letter of motivation and curriculum vitae in English, together with their application.

| 2. | The Selection Committee will examine the applications and draw up a list of candidates who fulfil the special conditions set out in Section II B.
  It will base its decision exclusively on the information given on the application form and backed up by supporting documents. Candidates who do not fulfil the requisite conditions for admission under Section II or who have not provided relevant documentary evidence in support of their claims by the closing date will be eliminated at this stage. A curriculum vitae will not be regarded as a supporting document.
  The most suitable candidates will be invited to tests and interview(s) with the Selection Committee. Candidates will be required to take written tests in English (or in their second language if their mother tongue is English), in EU knowledge and a human resources case study. Failure to achieve the qualifying mark in any of the tests will result in exclusion from the competition. |
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2.

The Selection Committee will examine the applications and draw up a list of candidates who fulfil the special conditions set out in Section II B.

It will base its decision exclusively on the information given on the application form and backed up by supporting documents. Candidates who do not fulfil the requisite conditions for admission under Section II or who have not provided relevant documentary evidence in support of their claims by the closing date will be eliminated at this stage. A curriculum vitae will not be regarded as a supporting document.

The most suitable candidates will be invited to tests and interview(s) with the Selection Committee. Candidates will be required to take written tests in English (or in their second language if their mother tongue is English), in EU knowledge and a human resources case study. Failure to achieve the qualifying mark in any of the tests will result in exclusion from the competition.

3.   Information to candidates:

At the end of each stage, candidates will be informed of the decisions taken in their case.

B.   RESERVE LIST

A reserve list of suitable candidates will be drawn up by the Foundation.

The list can be used as a reserve for recruitment should additional vacancies arise. It will be valid for up to two years from the closing date for this competition and may be extended. Successful candidates will be duly informed of any extension.

IV.   CONDITIONS OF EMPLOYMENT

Category and grade:

The successful candidate will be recruited to Function Group AST, Grade 3.

Place of employment:

Dublin, Ireland. Residence within reasonable distance of the Foundation's offices will be required.

Remuneration:

The initial basic monthly salary will be according to Function Group AST, Grade 3, step 1, to Function Group AST, Grade 3, step 2 of the salary table under Article 66 of the Staff Regulations of Officials of the European Communities, depending on the candidate's training and professional experience. It will, where appropriate, be increased by the allowances set out in the relevant Staff Regulations.

Remuneration is subject to Community tax and other deductions laid down in the Staff Regulations. It is, however, exempt from any national taxation.

The salary is subject to the Irish weighting factor which is currently 122 %.

V.   APPLICATIONS

Candidates must use the official application form contained in this issue of the Official Journal or as downloaded from the Foundation's website: www.eurofound.europa.eu. It must be completed, signed and posted, together with the curriculum vitae (preferably European format: see http://europass.cedefop.eu.int/htm/index.htm) and letter of motivation in English and photocopies of any supporting documents (diplomas, employment certificates or any other documents to support claims made on the application form), preferably by registered post not later than 30 March 2007,as attested by the postmark, to:

| Ms Aoife Caomhánach |
| --- |
| Secretary to Selection Committee |
| (Reference EF TA/07/01) |
| European Foundation for the Improvement of Living and Working Conditions |
| Wyattville Road |
| Loughlinstown |
| Dublin 18 |
| Ireland |
| email: recruit@eurofound.europa.eu |

Ms Aoife Caomhánach

Secretary to Selection Committee

(Reference EF TA/07/01)

European Foundation for the Improvement of Living and Working Conditions

Wyattville Road

Loughlinstown

Dublin 18

Ireland

email: recruit@eurofound.europa.eu

VI.   IMPORTANT INFORMATION FOR CANDIDATES

| — | Candidates must use the official application form as contained in this notice. A Word version of the application form is available on the Foundation's website at www.eurofound.europa.eu |
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Candidates must use the official application form as contained in this notice. A Word version of the application form is available on the Foundation's website at www.eurofound.europa.eu

| — | The application form should be completed in English. |
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The application form should be completed in English.

| — | Supporting documents should be enclosed with your application form. |
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Supporting documents should be enclosed with your application form.

| — | Applications without supporting documentation will not be admitted to the competition. |
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Applications without supporting documentation will not be admitted to the competition.

| — | Do not staple or bind your application. Such presentation slows up the processing of the competition since all covers and other bindings are removed and discarded. |
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Do not staple or bind your application. Such presentation slows up the processing of the competition since all covers and other bindings are removed and discarded.

| — | In preparing their applications, candidates may in no event refer to documents, applications or other forms submitted in connection with previous applications. |
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In preparing their applications, candidates may in no event refer to documents, applications or other forms submitted in connection with previous applications.

| — | Successful candidates who receive an offer of employment will be required to produce the originals of their diplomas, academic qualifications or employment certificates. |
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Successful candidates who receive an offer of employment will be required to produce the originals of their diplomas, academic qualifications or employment certificates.

| — | Supporting documents will not be returned to candidates. |
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Supporting documents will not be returned to candidates.

| — | Shortlisted candidates will be required to supply a current passport photograph when reporting for test and interview. |
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Shortlisted candidates will be required to supply a current passport photograph when reporting for test and interview.

| — | Candidates are asked to report any change of address in writing without delay, mentioning the competition number. |
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Candidates are asked to report any change of address in writing without delay, mentioning the competition number.

| — | Candidates will be tested on their oral and written proficiency in some or all of the languages listed in their application. |
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Candidates will be tested on their oral and written proficiency in some or all of the languages listed in their application.

| — | Candidates are reminded that the Selection Committee's work and deliberations are confidential. It is forbidden for candidates to make direct or indirect contact with the Selection Committee or for anybody to do so on their behalf. All enquiries or requests for information or documentation in relation to the competition should be addressed to the Secretary to the Selection Committee, Ms Aoife Caomhánach (email: recruit@eurofound.europa.eu). |
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Candidates are reminded that the Selection Committee's work and deliberations are confidential. It is forbidden for candidates to make direct or indirect contact with the Selection Committee or for anybody to do so on their behalf. All enquiries or requests for information or documentation in relation to the competition should be addressed to the Secretary to the Selection Committee, Ms Aoife Caomhánach (email: recruit@eurofound.europa.eu).

| — | Electronic applications will not be accepted. |
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Electronic applications will not be accepted.

VII.   DATA PROTECTION

Any personal data provided by the candidate shall be processed pursuant to the European Regulation related to personal data protection, in particular Council Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. It shall be processed solely for the purposes of the performance, management and follow-up of information requested by the candidate. The candidate shall have the right of access to his personal data and the right to rectify any such data that is inaccurate or incomplete. Should the candidate have any queries concerning the processing of his/her personal data, he shall address them to the:

| Data Protection Officer |
| --- |
| European Foundation for the Improvement of Living and Working Conditions |
| Wyattville Road |
| Loughlinstown |
| Dublin 18 |
| Ireland |

Data Protection Officer

European Foundation for the Improvement of Living and Working Conditions

Wyattville Road

Loughlinstown

Dublin 18

Ireland

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