[Federal Register Volume 66, Number 121 (Friday, June 22, 2001)]
[Notices]
[Pages 33558-33563]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-15675]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 233-2001]


Privacy Act of 1974; System of Records

AGENCY: Federal Bureau of Investigation, DOJ.

ACTION: Notice.

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SUMMARY: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), and 
Office of Management and Budget (OMB) Circular No. A-130, notice is 
hereby given that the Department of Justice, Federal Bureau of 
Investigation (FBI), is establishing ten ``blanket'' routine uses to be 
applicable to more than one FBI system of records. Further, the FBI is 
modifying the following systems of records:
    Bureau Mailing Lists, Justice/FBI-003 (previously published on 
October 5, 1993, at 58 FR 51846); and
    Electronic Surveillance (ELSUR) Indices, Justice/FBI-006 
(previously published on March 10, 1992, at 57 FR 8473).
    Opportunity for Comment: The Privacy Act (5 U.S.C. 552a(e)(r) and 
(11)) requires that the public be given 30 days in which to comment on 
any new or amended uses of information in a system of records. In 
addition, in accordance with Privacy Act requirements (5 U.S.C. 
552a(r)), the Department of Justice has provided a report on these 
modifications to OMB and the Congress. OMB, which has oversight 
responsibilities under the Act, requires that OMB and the Congress be 
given 40 days in which to review major changes to Privacy Act systems. 
Therefore, the public, OMB, and the Congress are invited to submit 
written comments on this modification.
    Address Comments or Request for Further Information to: Mary E. 
Cahill, Management Analyst, Management and Planning Staff, Justice 
Management Division, Department of Justice, 1400 National Place, 
Washington, DC 20530.

EFFECTIVE DATE: These proposed changes will be effective August 1, 
2001, unless comments are received that result in a contrary 
determination.

SUPPLEMENTARY INFORMATION: The FBI is proposing to establish ten 
blanket routine uses in order to: (1) Foster greater public 
understanding by simplifying and consolidating FBI Privacy Act 
issuances; (2) minimize through use of standardized wording the 
potential for misunderstanding or misinterpretation which might arise 
from unintended variations in different versions of common routine 
uses; and (3) reduce costs and duplication of effort in the publication 
and maintenance of FBI Privacy Act issuances. Unless this or other 
published notice expressly provides otherwise, these blanket routine 
uses will apply to existing FBI systems of records as indicated below 
and to all FBI systems of records created or modified hereafter. 
However, the FBI is not at this time applying blanket routine uses to 
the National DNA Index System (NDIS) (Justice/FBI-017) or to the 
National Instant Criminal Background Check System (NICS) (Justice/FBI-
018). (Any blanket routine uses which the FBI may in the future propose 
to apply to these two systems will be implemented by express reference 
in revisions to the respective systems notices.)
    In large part these blanket routine uses standardize wording of 
routine uses already promulgated for one or more FBI or DOJ systems. 
The wording of a blanket use may differ somewhat from the existing 
counterpart(s). These differences generally do not reflect 
substantially different uses; however, some uses are clarified or 
broadened as to when and to whom disclosures may be made. Furthermore, 
Blanket Routine Use 9 is a new use not now reflected in any FBI system.
    Upon taking effect, these blanket routine uses will apply to the 
FBI systems indicated below:
    National Crime Information Center (NCIC), JUSTICE/FBI-001 (last 
published in the Federal Register on September 28, 1999, at 64 FR 
52343);
    FBI Central Records System, JUSTICE/FBI-002 (last published in the 
Federal Register on February 20, 1998, at 63 FR 8671);
    Bureau Mailing Lists, JUSTICE/FBI-003 (published in today's Federal 
Register);
    Electronic Surveillance (ELSUR) Indices, JUSTICE/FBI-006 (published 
in today's Federal Register);
    FBI Automated Payroll System, JUSTICE/FBI-007 (last published in 
the Federal Register on October 5, 1993, at 58 FR 51874);
    Bureau Personnel Management System (BPMS), JUSTICE/FBI-008 (last 
published in the Federal Register on October 5, 1993, at 58 FR 51875);
    Fingerprint Identification Records System (FIRS), JUSTICE/FBI-009 
(last published in the Federal Register on September 28, 1999, at 64 FR 
52347);
    Employee Travel Vouchers and Individual Earning Records, JUSTICE/
FBI-010 (last published in the Federal Register on December 11, 1987, 
at 52 FR 47248);
    Employee Health Records, JUSTICE/FBI-011 (last published in the 
Federal Register on October 5, 1993, at 58 FR 51875);
    Time Utilization Record/Keeping (TURK) System, JUSTICE/FBI-012 
(last published in the Federal Register on October 5, 1993, at 58 FR 
51876);
    Security Access Control System (SACS), JUSTICE/FBI-013 (last 
published in the Federal Register on October 5, 1993, at 58 FR 51877);

[[Page 33559]]

    FBI Alcoholism Program, JUSTICE/FBI-014 (last published in the 
Federal Register on December 11, 1987, at 52 FR 47251);
    National Center for the Analysis of Violent Crime (NCAVC), JUSTICE/
FBI-015 (last published in the Federal Register on October 5, 1993, at 
58 FR 51877);
    FBI/Counterdrug Information Indices Systems (CIIS), JUSTICE/FBI-016 
(last published in the Federal Register on June 9, 1994, at 59 FR 
29824);
    The routine uses currently published for each system will also 
continue to apply to that system. As individual FBI system notices are 
hereafter revised, we will eliminate individual system routine uses 
which duplicate blanket routine uses and add express reference to the 
applicability of the blanket routine uses.
    The Department is also modifying the Bureau Mailing Lists and the 
ELSUR systems of records in order to clarify and more accurately 
describe them. The Bureau Mailing Lists system notice is being modified 
to clarify the categories of individuals covered by the system, the 
categories of records in the system, and the record access procedures. 
The existing routine uses are modified to include a system specific 
routine use which permits the disclosure of system records to public 
and/or private entities where such disclosures may promote, assist, or 
otherwise serve law enforcement interests. The notice also provides 
that records can be disclosed in accordance with the blanket routine 
uses that are concurrently being established for FBI records systems.
    The ELSUR notice is being modified to include a new category of 
records in the system, ``reference records.'' Additionally, the ELSUR 
notice clarifies the record access procedures. The routine uses for the 
ELSUR system were also modified to reflect three additional system 
specific routine uses which permit the disclosure of system records to 
public and/or private entities where: (1) Such disclosures may promote, 
assist, or otherwise serve law enforcement interests; (2) the FBI deems 
it reasonable and helpful in eliciting information or cooperation from 
the recipient for use by the FBI in the performance of an authorized 
function; or (3) there is reason to believe that a person or entity 
could become the target of a particular criminal activity or 
conspiracy. In addition, the notice provides that records may be 
disclosed pursuant to the proposed blanket routine uses being published 
simultaneously herein.
    Both the Bureau Mailing Lists and the ELSUR systems are being 
republished to reflect these and other minor changes, including the 
addition of a ``Purpose'' section to both notices.
    A description of the proposed ten blanket routine uses and the 
modification to the Bureau Mailing Lists and the ELSUR systems of 
records is provided below.

    Dated: June 11, 2001.
Janis A. Sposato,
Acting Assistant Attorney General for Administration.
JUSTICE/FBI-BRU

SUBJECT:
    Blanket Routine Uses (BRU) Applicable to More Than One FBI Privacy 
Act System of Records.

APPLICABILITY:
    The following routine uses describe those types of disclosures 
which are common to more than one FBI Privacy Act system of records and 
which the FBI is establishing as ``blanket'' routine uses. Unless this 
or other published notice expressly provides otherwise, these blanket 
routine uses shall apply, without need of further implementation, to 
every existing FBI Privacy Act system of records and to all FBI systems 
of records created or modified hereafter. These blanket routine uses 
supplement but do not replace any routine uses that are separately 
published in the notices of individual record systems to which the 
blanket routine uses apply.

ROUTINE USES OF RECORDS MAINTAINED IN FBI SYSTEMS, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    System records may be disclosed to the following persons or 
entities under the circumstances or for the purposes described below, 
to the extent such disclosures are compatible with the purpose for 
which the information was collected. (These routine uses are not meant 
to be mutually exclusive and may overlap in some cases.)
    BRU-1. Violations of Law, Regulation, Rule, Order, or Contract. If 
any system record, on its face or in conjunction with other 
information, indicates a violation or potential violation of law 
(whether civil or criminal), regulation, rule, order, or contract, the 
pertinent record may be disclosed to the appropriate entity (whether 
federal, state, local, joint, tribal, foreign, or international), that 
is charged with the responsibility of investigating, prosecuting, and/
or enforcing such law, regulation, rule, order, or contract.
    BRU-2. Non-FBI Employees. To contractors, grantees, experts, 
consultants, students, or other performing or working on a contract, 
service, grant, cooperative agreement, or other assignment for the 
Federal Government, when necessary to accomplish an agency function.
    BRU-3. Appropriate Disclosures to the Public. To the news media or 
members of the general public in furtherance of a legitimate law 
enforcement or public safety function as determined by the FBI, e.g., 
to assist in locating fugitives; to provide notifications of arrests; 
to provide alerts, assessments, or similar information on potential 
threats to life, health, or property; or to keep the public 
appropriately informed of other law enforcement or FBI matters or other 
matters of legitimate public interest where disclosure could not 
reasonably be expected to constitute an unwarranted invasion of 
personal privacy. (The availability of information in pending criminal 
or civil cases will be governed by the provisions of 28 CFR 50.2.)
    BRU-4. Courts or Adjudicative Bodies. To a court or adjudicative 
body, in matters in which (a) the FBI or any FBI employee in his or her 
official capacity, (b) any FBI employee in his or her individual 
capacity where the Department of Justice has agreed to represent the 
employee, or (c) the United States, is or could be a party to the 
litigation, is likely to be affected by the litigation, or has an 
official interest in the litigation, and disclosure of system records 
has been determined by the FBI to be arguably relevant to the 
litigation. Similar disclosures may be made in analogous situations 
related to assistance provided to the Federal Government by non-FBI 
employees (see BRU-2).
    BRU-5. Parties. To an actual or potential party or his or her 
attorney for the purpose of negotiating or discussing such matters as 
settlement of the case or matter, or informal discovery proceedings, in 
matters in which the FBI has an official interest and in which the FBI 
determines records in the system to be arguably relevant.
    BRU-6. As Mandated by Law. To such recipients and under such 
circumstances and procedures as are mandated by Federal statute or 
treaty.
    BRU-7. Members of Congress. To a Member of Congress or a person on 
his or her staff acting on the Member's behalf when the request is made 
on behalf and at the request of the individual who is the subject of 
the record.
    BRU-8. NARA/GSA Records Management. To the National Archives and 
Records Administration and the General Services Administration for 
records management inspections and such other purposes conducted under

[[Page 33560]]

the authority of 44 U.S.C. 2904 and 2906.
    BRU-9. Auditors. To any agency, organization, or individual for the 
purposes of performing authorized audit or oversight operations of the 
FBI and meeting related reporting requirements.
    BRU-10. Former Employees. The DOJ may disclose relevant and 
necessary information to a former employee of the Department for 
purposes of: responding to an official inquiry by a federal, state, or 
local government entity or professional licensing authority, in 
accordance with applicable Department regulations; or facilitating 
communications with a former employee that may be necessary for 
personnel-related or other official purposes where the Department 
requires information and/or consultation assistance from the former 
employee regarding a matter within that person's former area of 
responsibility. (Such disclosures will be effected under procedures 
established in title 28, Code of Federal Regulations, sections 16.300-
301 and DOJ Order 2710.8C, including any future revisions.)

FBI RECORDS SYSTEMS TO WHICH THESE BLANKET ROUTINE USES DO NOT APPLY:
    These blanket routine uses shall not apply to the following FBI 
Privacy Act systems of records (to which shall apply only those routine 
uses established in the records system notice for the particular 
system):
    JUSTICE/FBI-017, National DNA Index System (NDIS) (last published 
in the Federal Register on July 18, 1996, at 61 FR 37495); and
    JUSTICE/FBI-018, National Instant Criminal Background Check System 
(NICS) (last published in the Federal Register on November 25, 1998, at 
63 FR 65,223).
JUSTICE/FBI-003

SYSTEM NAME:
    Bureau Mailing Lists.

SYSTEM LOCATION:
    Records may be maintained at all locations at which the Federal 
Bureau of Investigation (FBI) operates, including: J. Edgar Hoover 
Bldg., 935 Pennsylvania Ave., NW., Washington, DC 20535; FBI Academy, 
Quantico, VA 22135; FBI Criminal Justice Information Services (CJIS) 
Division, 1000 Custer Hollow Rd., Clarksburg, WV 26306; and FBI field 
offices, legal attaches, and information technology centers as listed 
on the FBI's Internet website, http://www.fbi.gov, including any future 
revisions to the website.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons appearing on mailing lists maintained throughout the 
FBI to facilitate mailings to multiple addressees in furtherance of FBI 
activities. These include persons who have requested Bureau material, 
persons who are routinely forwarded unsolicited Bureau material and who 
meet established criteria (generally law enforcement or closely related 
interests), and persons who may be in a position to furnish assistance 
in furtherance of the FBI's mission. These do not include persons on 
mailing lists not encompassed within this system as described in the 
section titled ``Categories of Records in the System.''

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records may include name, address, business affiliation, and 
supplemental information related to addressees and relevant to a list's 
purpose. These do not, however, include mailing lists which have been 
incorporated into some other FBI records system, such as a mailing list 
supporting a particular investigation maintained as an investigative 
record within the FBI's Central Records System.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title 5, United States Code, section 301; title 44, United States 
Code, section 3101; title 28, United States Code, section 533; and 
title 28, Code of Federal Regulations, section 0.85.

PURPOSE(S):
    System records are used for mailing FBI material to multiple 
addressees, via hard copy, e-mail, or other means of distribution, in 
furtherance of FBI activities. For example, various fugitive alerts are 
furnished to local law enforcement agencies, investigations periodicals 
are provided to law enforcement professionals, and information on local 
law enforcement issues may be provided to community leaders.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The FBI may disclose relevant system records in accordance with any 
blanket routine uses established for FBI records systems. See Blanket 
Routine Uses Applicable for FBI records systems. See Blanket Routine 
Uses Applicable to More Than One FBI Privacy Act System of Records, 
Justice/FBI-BRU, as published today in the Federal Register (and any 
future revisions).
    In addition, as a routine use specific to this system, the FBI may 
disclose relevant system records to the following persons or entities 
under the circumstances or for the purposes described below, to the 
extent such disclosures are comptiable with the purpose for which the 
information was collected. (Routine uses are not meant to be mutually 
exclusive and may overlap in some cases.)
    A. To a federal, state, local, joint, tribal, foreign, 
international, or other public agency/organization, or to any person or 
entity in either the public or private sector, domestic or entity in 
either the public or private sector, domestic or foreign, where such 
disclosure may promote, assist, or otherwise serve law enforcement 
interests. By way of example and not limitation, such disclosures may 
for instance include: Sharing names of law enforcement professionals 
receiving FBI periodicals with law enforcement agencies interested in 
reaching a similar audience; sharing information of intelligence value 
with other law enforcement on intelligence agencies to whose lawful 
responsibilities the information may be germane; or sharing information 
pertinent to victim/witness assistance with local government entities 
in furtherance of such assistance.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Most information is maintained in computerized form and stored in 
memory, on disk storage, on computer tape, or other computer media. 
However, some information may also be maintained in hard copy (paper) 
or other form.

RETRIEVABILITY:
    Information typically will be retrieved by an ID number assigned by 
computer or by name of person or organization.

SAFEGUARDS:
    System records are maintained in limited access space in FBI 
facilities and offices. Computerized data is password protected. All 
FBI personnel are required to pass an extensive background 
investigation. The information is accessed only by authorized FBI 
personnel or by non-FBI personnel properly authorized to assist in the 
conduct of an agency function related to these records.

RETENTION AND DISPOSAL:
    FBI offices revised the lists as necessary. The records are 
destroyed, under authority granted by the National Archives and Records 
Administration, when administrative needs are satisfied

[[Page 33561]]

(Job. No. NC1-65-82-4, part E, item 13 (I)).

SYSTEM MANAGER(S) AND ADDRESS:
    Director, FBI, 935 Pennsylvania Ave., NW, Washington, DC 20535-
0001.

NOTIFICATION PROCEDURES:
    Same as Record Access Procedures.

RECORD ACCESS PROCEDURES:
    A request for access to a record from the system shall be made in 
writing with the envelope and the letter clearly market ``Privacy Act 
Request''. Include in the request your full name and complete address. 
The requester must sign the request; and, to verify it, the signature 
must be notarized or submitted under 28 U.S.C. 1746, a law that permits 
statements to be made under penalty of perjury as a substitute for 
notarization. You may submit any other identifying data you wish to 
furnish to assist in making a proper search of the system. Requests for 
access to information maintained at FBI Headquarters must be addressed 
to the Director, Federal Bureau of Investigation, 935 Pennsylvania 
Ave., NW, Washington, DC 20535-0001. Requests for information 
maintained at FBI field offices, legal attaches, information technology 
centers, or other locations must be made separately and addressed to 
the specific field office, legal attache, information technology 
center, or other location as listed on the FBI's Internet website, 
http://www.fbi.gov, including any future revisions to the website.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
the system should also direct their request to the appropriate FBI 
office, stating clearly and concisely what information is being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought.

RECORD SOURCE CATEGORIES:
    The mailing list information is based on information supplied by 
affected individuals/organizations, public source data, and/or 
information already in other FBI records systems.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
JUSTICE/FBI 006

SYSTEM NAME:
    Electronic Surveillance (ELSUR) Indices.

SYSTEM LOCATION:
    Records may be maintained at all locations at which the Federal 
Bureau of Investigation (FBI) operates, including: J. Edgar Hoover 
Bldg., 935 Pennsylvania Ave., NW, Washington, DC 20535; and FBI field 
offices and information technology centers as listed on the FBI's 
Internet website, http://www.fbi.gov, including any future revisions to 
the website.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals and entities who have been the targets of electronic 
surveillance coverage sought, conducted, or administered by the FBI 
pursuant to a court order or other authority; those who have been a 
party to a communication monitored/recorded electronically pursuant to 
a court order, consensual monitoring, or other authorized monitoring 
sought, conducted, or administered by the FBI; and those who own, 
lease, license, hold a possessor interest in, or commonly use the 
location subjected to electronic surveillance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The ELSUR Indices are comprised of four types of records:
    1. Principal records identify, by true name or best known name, all 
persons, entities, and facilities who have been the targets of 
electronic surveillance coverage sought, conducted, or administered by 
the FBI pursuant to a court order or other authority. These records 
include, but are not limited to, persons, entities, and facilities 
named in an application filed by the FBI in support of an affidavit 
seeking a court order to conduct or administer an electronic 
surveillance. Principal records may also include descriptive data 
associated with the name appearing on the record.
    2. Proprietary-interest records identify entities and/or 
individuals who own, lease, license, hold a possessory interest in, or 
commonly use the location subjected to an electronic surveillance. 
Proprietary-interest records may also include descriptive data 
associated with the name appearing on the record.
    3. Intercept records identify, by true name or best known name, 
individuals who have been reasonably identified by a first name or 
initial and a last name as being a party to a communication monitored/
recorded electronically by the FBI pursuant to an electronic 
surveillance. Intercept records also identify entities that have been a 
party to a communication monitored/recorded electronically by the FBI 
pursuant to an electronic surveillance. Intercept records may include 
descriptive data associated with the name appearing on the record.
    4. Reference records identify, by partial name, such as a first 
name only, last name only, code name, nickname, or alias those 
individuals who have been a party to a communication monitored/recorded 
electronically by the FBI pursuant to an electronic surveillance, and 
may include descriptive data associated with the individual. If the 
individual is later identified by a more complete name, e.g., through 
further monitoring or normal investigative procedures, the reference 
record is re-entered as an intercept record.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The ELSUR Indices were initiated in October, 1966, at the 
recommendation of the Department of Justice and relate to electronic 
surveillance sought, administered, and/or conducted by the FBI since 
January 1, 1960. The authority for the maintenance of these records is 
title 5, United States Code, section 301; title 44, United States Code, 
section 3101; title 18, United States Code, section 2510, et seq.; 
title 18, United States Code, section 3504; title 28, United States 
Code, section 533, title 50, United States Code 1801, et seq.; and 
title 28, Code of Federal Regulations, section 0.85.

PURPOSE(S):
    These records are used by the FBI to maintain certain information 
regarding electronic surveillance sought, conducted or administered by 
the FBI in order to permit the agency to respond to judicial inquiries 
about possible electronic surveillance coverage of any individual or 
entity involved in Federal court proceedings and to enable the 
Government to certify, as requested by federal, state or local law 
enforcement agencies, whether or not an individual, entity, facility, 
or place on whom a court ordered authority is being sought for 
electronic surveillance coverage has ever been subjected to electronic 
surveillance coverage in the past.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The FBI may disclose relevant system records in accordance with any 
blanket routine uses established for FBI records systems. See Blanket 
Routine Uses Applicable to More Than One FBI Privacy Act System of 
Records, Justice/FBI-BRU, as published today in the Federal Register 
(and any future revisions).
    In addition, as routine uses specific to this system, the FBI may 
disclose relevant system records to the following persons or entities 
under the

[[Page 33562]]

circumstances or for the purposes described below, to the extent such 
disclosures are compatible with the purpose for which the information 
was collected. (Routine uses are not meant to be mutually exclusive and 
may overlap in some cases.)
    A. To the judiciary in response to inquiries about possible 
electronic surveillance coverage of any individual or entity involved 
in Federal court proceedings.
    B. To federal, state, and local law enforcement officers to enable 
the government to certify whether or not an individual, entity, 
facility, or place on whom a court ordered authority is being sought 
for electronic surveillance coverage has ever been subjected to 
electronic surveillance coverage in the past.
    C. To a federal, state, local, joint, tribal, foreign, 
international, or other public agency/organization, or to any person or 
entity in either the public or private sector, domestic or foreign, 
where such disclosure may promote, assist, or otherwise serve law 
enforcement interests. By way of example and not limitation, such 
disclosures may for instance include: Sharing information of 
intelligence value with other law enforcement or intelligence agencies 
to whose lawful responsibilities the information may be germane; 
disclosing information to another law enforcement or intelligence 
agency which may bear on the suitability of a person for employment or 
continued employment with that agency; disclosing information to a 
cognizant employer or clearance-granting authority which may bear on 
the trustworthiness of a person to obtain or retain a security 
clearance; or sharing information pertinent to victim/witness 
assistance with local government entities in furtherance of such 
assistance.
    D. To any person or entity in either the public or private sector, 
domestic or foreign, if deemed by the FBI to be reasonable and helpful 
in eliciting information or cooperation from the recipient for use by 
the FBI in the performance of an authorized function, e.g., disclosure 
of personal information to a member of the public in order to elicit 
his/her assistance/cooperation in a criminal, security, or employment 
background investigation.
    E. To any person or entity in either the public or private sector, 
domestic or foreign, where there is reason to believe that a person or 
entity could become the target of a particular criminal activity or 
conspiracy, to the extent the disclosure of information is deemed by 
the FBI to be reasonable and relevant to the protection of life, 
health, or property of such target.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OR RECORDS IN THE SYSTEM: STORAGE:
    The majority of the records are maintained in an automated data 
base. Some records are maintained in hard-copy (paper) format or other 
form.

RETRIEVABILITY:
    Information typically will be retrieved by the name of the 
individual or entity. Telephone numbers and other such serial or 
identification numbers are retrievable numerically. Locations targeted 
are retrievable by street name.

SAFEGUARDS:
    System records are maintained in limited access space in FBI 
facilities and offices. Computerized data is password protected. All 
FBI personnel are required to pass an extensive background 
investigation. The information is accessed only by authorized FBI 
personnel or by non-FBI personnel properly authorized to assist in the 
conduct of an agency function related to these records.

RETENTION AND DISPOSAL:
    A reference record is purged if the individual is later identified 
by a more complete name and re-entered as an intercept record. 
Remaining reference records are purged from the system as follows: 
Those relating to court ordered electronic surveillance are purged six 
months from the date the corresponding authorization for the 
surveillance expires. Reference records relating to consensual 
intercepts are purged one year from the last intercept date shown on 
the record. Until advised to the contrary by the Department, the 
courts, or the Congress, all other indices records will be maintained 
indefinitely and have been declared permanent by the National Archives 
and Records Administration (NARA) (Job No. NC1-65-82-4, Part E, item 2 
(t)).

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Federal Bureau of Investigation, 935 Pennsylvania Avenue, 
NW, Washington, DC 20535.

NOTIFICATION PROCEDURE:
    Same as Record Access Procedures.

RECORD ACCESS PROCEDURES:
    A request for notification as to whether a record about an 
individual exists in the system and/or for access to a record from the 
system shall be made in writing with the envelope and the letter 
clearly marked ``Privacy Act Request.'' Include in the request your 
full name and complete address. The requests must sign the request; 
and, to verify it, the signature must be notarized or submitted under 
28 U.S.C. 1746, a law that permits statements to be made under penalty 
of perjury as a substitute for notarization. You may submit any other 
identifying data you wish to furnish to assist in making a proper 
search of the system. Requests for access to information maintained at 
FBI Headquarters must be addressed to the Director, Federal Bureau of 
Investigation, 935 Pennsylvania Avenue, NW, Washington, DC 20535-0001. 
Requests for information maintained at FBI field offices, information 
technology centers, or other locations must be made separately and 
addressed to the specific field office, information technology center, 
or other location as listed on the FBI's Internet website, http://www.fbi.gov, including any future revisions to the website.
    Some information may be exempt from notification and/or access 
procedures as described in the section titled ``Systems Exempted from 
Certain Provisions of the Act.'' An individual who is the subject of 
one or more records in this system may be notified of records that are 
not exempt from notification and may access those records that are not 
exempt from disclosure. A determination on notification and access will 
be made at the time a request is received.

CONTESTING RECORD PROCEDURES:
    If you desire to contest or amend information maintained in the 
system, you should also direct your request to the appropriate FBI 
office, stating clearly and concisely what information is being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought.
    Some information may be exempt from contesting record procedures as 
described in the section titled ``Systems Exempted from Certain 
Provisions of the Act.'' An individual who is the subject of one or 
more records in this system may contest and pursue amendment of those 
records that are not exempt. A determination whether a record may be 
subject to amendment will be made at the time a request is received.

RECORD SOURCE CATEGORIES:
    Information in the indices is derived from electronic surveillance, 
public source information, and other FBI record systems.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Attorney General has exempted this system from subsections 
(c)(3) and

[[Page 33563]]

(4), (d), (e)(1), (2) and (3), (e)(4)(G) and(H), (e)(5) and(8), (f), 
(g) and (m) of the Privacy Act pursuant to 5 U.S.C. 552a(j). Rules have 
been promulgated in accordance with the requirements of 5 U.S.C. 
553(b), (c) and (e) and have been published in the Federal Register.

[FR Doc. 01-15675 Filed 6-21-01; 8:45 am]
BILLING CODE 4410-02-M