[Federal Register Volume 66, Number 120 (Thursday, June 21, 2001)]
[Notices]
[Pages 33239-33240]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-15592]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION:  Notice to Amend Systems of Records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 23, 2001 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: June 15, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0215-2a CFSC

System name:
    Army Club Membership Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *
    Authority for maintenance of the system: Delete entry and replace 
with `10 U.S.C. 3013, Secretary of the Army; Army Regulation 215-1, 
Morale Welfare and Recreation Activities and Non-appropriated Fund 
Instrumentalities; and E.O. 9397 (SSN).'
* * * * *

Storage:
    Delete entry and replace with `Cards, magnetic tape/disc and 
printouts and electronic storage media.'

Safeguards:
    Delete entry and replace with `Information is maintained in secured 
areas, accessible only to designated person having official need 
thereof in the performance of their duties.'

Retention and disposal:
    Delete entry and replace with `Army club/non-appropriated fund 
activity membership files are maintained for 1 year after termination 
of membership or payment of final bill, whichever applies, then 
destroyed.'
* * * * *

Record source categories:
    Delete entry and replace with `From the individual and morale, 
welfare and recreation records.'
* * * * *
A0215-2a CFSC

System name:
    Army Club Membership Files.

System location:
    Decentralized at Army installation; files are maintained by the 
officers, noncommissioned, or other military club managers at Army 
installations having club activities. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.
    Categories of individuals covered by the system: Military (Active 
Reserve, retired), personnel, their dependents, and/or civilian 
employees who apply for membership in any Army club.

Categories of records in the system:
    Individual's name, Social Security Number, address, phone number, 
name of spouse, credits, merchandise code, date of purchase, card 
number, club bill, and similar related information.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 215-1, 
Morale Welfare and Recreation Activities and Non-appropriated Fund 
Instrumentalities; and E.O. 9397(SSN).

Purpose(s):
    To administer club accounts, prepare billings, collect monies, and 
disseminate information concerning club activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Cards, magnetic tape/disc and printouts and electronic storage 
media.

Retrievability:
    By member's name, Social Security Number, or club membership 
number.

Safeguards:
    Information is maintained in secured areas, accessible only to 
designated person having official need thereof in the performance of 
their duties.

Retention and disposal:
    Army club/non-appropriated fund activity membership files are 
maintained for 1 year after termination of membership or payment of 
final bill, whichever applies, then destroyed.

[[Page 33240]]

System manager(s) and address:
    Commander, U.S. Army Community and Family Support Center, 4700 King 
Street, Alexandria, VA 22331-0500.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the morale, welfare and recreation program at the installation were 
membership occurred.

Individual should provide the full name, Social Security Number, 
present address, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
morale, welfare and recreation program at the installation were 
membership occurred.

Individual should provide the full name, Social Security Number, 
present address, and signature.
Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and morale, welfare and recreation records.

Emexptions claimed for the system:
    None.
[FR Doc. 01-15592 Filed 6-20-01; 8:45 am]
BILLING CODE 5001-08-M