[Federal Register Volume 66, Number 106 (Friday, June 1, 2001)]
[Notices]
[Pages 29782-29783]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-13753]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency.

ACTION: Notice to alter systems of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on July 2, 
2001 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DSS-C, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 17, 2001, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: May 23, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S400.20 CA

System name:
    Day Care Facility Registrant and Applicant Records (July 25, 1997, 
62 FR 40053).

Changes:
* * * * *

System identifier:
    Delete `CA' from entry.
* * * * *

Categories of records in the system:
    Delete entry and replace with `The system contains the registrant's 
or applicant's name, Social Security Number and birth data; home and 
emergency addresses; medical, dental, and insurance provider data; 
medical examination reports, health assessments, and screening results; 
immunization, allergy, medication, and injury records; physical 
abilities and limitations; physical, emotional, or other special care 
requirements; transportation requirements and schedules; parental 
disabilities, impairments, or special needs; authorization, consent, 
and agreement forms; incident reports; and sponsor, escort, and 
emergency contact name and data to include physical and electronic 
addresses and work, home, cell, and pager telephone numbers. The 
records may include family background, cultural, and ethnic data such 
as religion, native language, and family composition for cultural and 
social enrichment activities. For fee assessment purposes, the 
application records also include family income data'.
* * * * *

Retention and disposal:
    Delete entry and replace with `Enrollee records involving no 
serious accident or injury requiring emergency medical records are 
destroyed 1 year after enrollee withdraws from the program. Enrollee 
records involving a serious accident or injury requiring emergency 
medical records are destroyed 3 years after the incident or after the 
enrollee withdraws from the program, whichever is later.'
* * * * *
S400.20

System name:
    Day Care Facility Registrant and Applicant Records.

System location:
    Defense Logistics Agency Primary Level Field Activities.
    fficial mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals and their sponsors who are enrolled in, or have applied 
for admission to, DLA-managed day care facilities.

Categories of records in the system:
    The system contains the registrant's or applicant's name, Social 
Security Number and birth data; home and emergency addresses; medical, 
dental, and insurance provider data; medical examination reports, 
health assessments, and screening results; immunization, allergy, 
medication, and injury records; physical abilities and limitations; 
physical, emotional, or other special care requirements; transportation 
requirements and schedules; parental disabilities, impairments, or 
special needs; authorization, consent, and agreement forms; incident 
reports; and sponsor, escort, and emergency contact name and data to 
include physical and electronic addresses and work, home, cell, and 
pager telephone numbers. The records may include family background, 
cultural, and ethnic data such as religion, native language, and family 
composition for cultural and social enrichment activities. For fee 
assessment purposes, the application records also include family income 
data.

    Note: Any and all information relating to an individual's 
religious preference or religious activity is collected and 
maintained only if the individual has made an informed decision to 
voluntarily provide the information.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations; 5 U.S.C. 302, Delegation of 
authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition, 
Technology, and Logistics; 10 U.S.C. 2809 and 2812, Military 
construction of child care facilities; 42 U.S.C. Chap. 127, Coordinated 
services for children, youth, and families; 40 U.S.C. 490b, Child care 
services for Federal employees; 42 U.S.C. Chap. 67, Child abuse 
programs; Pub. L. 101-189, Title XV, Military Child Care Act of 1989; 
E.O. 9397 (SSN); and DoD Instruction 6060.2, Child Development 
Programs.

Purpose(s):
    To provide day care services.

[[Page 29783]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To physicians, dentists, medical technicians, hospitals, or health 
care providers in the course of obtaining emergency medical attention.
    To federal, state, and local officials involved with child care or 
health services for the purpose of reporting suspected or actual child 
abuse.
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.
    Policies and practices for storing, retrieving, accessing, 
retaining and disposing of records in the system:

Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Retrieved by registrant's or applicant's name or Social Security 
Number, and sponsor's name or Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their official duties.
    The computer files are password protected with access restricted to 
authorized users.

Retention and disposal:
    Enrollee records involving no serious accident or injury requiring 
emergency medical records are destroyed 1 year after enrollee withdraws 
from the program. Enrollee records involving a serious accident or 
injury requiring emergency medical records are destroyed 3 years after 
the incident or after the enrollee withdraws from the program, 
whichever is later.

System manager(s) and address:
    Director, DLA Support Services Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221, and the Commanders of the Defense Logistics Agency (DLA) Primary 
Level Field Activities (PLFAs). Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, HQ DLA, ATTN: DSS-C, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act 
Officer of the particular DLA PLFA involved.
    Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Privacy Act 
Officer, HQ DLA, ATTN: DSS-C, 8725 John J. Kingman Road, Suite 2533, 
Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the 
particular DLA PLFA involved. Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: DSS-C, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by the registrant or the registrant's 
sponsor.

Exemptions claimed for the system:
    None.
[FR Doc. 01-13753 Filed 5-31-01; 8:45 am]
BILLING CODE 5001-08-P