Federal Register / Vol. 66, No. 105 / Thursday, May 31, 2001 / Notices 29619

electronic service delivery (ESD). Under

the direction of the Agency Chief

Information Officer (CIO), the

organization also works with other

federal agencies on interagency ESD

initiatives.

Section S2S.10 The Office of

Electronic Services—(Organization)

The Office of Electronic Services,

under the leadership of the Associate

Commissioner for Electronic Services,

includes:

A. The Associate Commissioner for

Electronic Services (S2S).

B. The Deputy Associate

Commissioner for Electronic Services

(S2S).

C. The Immediate Office of the

Associate Commissioner for Electronic

Services (S2S).

D. The Center for Planning and

Program Management (S2SA). E. The Center for Internet Customer

Service (S2SB).

F. The Center for Business

Application Technologies (S2SC).

Section S2S.20 The Office of

Electronic Services—(Functions)

A. The Associate Commissioner for

Electronic Services (S2S) is directly

responsible to the Deputy Commissioner

for Operations for carrying out OES’

mission and providing managerial

direction to OES.

B. The Deputy Associate

Commissioner for Electronic Services

(S2S) assists the Associate

Commissioner in carrying out his/her

responsibilities and performs other

duties as the Associate Commissioner

may prescribe. C. The Immediate Office of the

Associate Commissioner for Electronic

Services (S2S) provides the Associate

Commissioner with staff assistance on

the full range of his/her responsibilities. D. The Center for Planning and

Program Management (S2SA). 1. Develops and directs the business

case, analysis and evaluation of

electronic service delivery initiatives. 2. Provides overall program

management to the planning,

development, and implementation of

the Agency’s electronic service delivery

initiatives.

3. Implements legislative, executive,

and Agency directives for electronic

service delivery. 4. Identifies policies that can be

changed to improve SSA’s service to the

public. E. The Center for Internet Customer

Service (S2SB).

1. Facilitates the infrastructure to

support the implementation of

electronic services including

management of SSA’s primary Agencylevel public information web site and

associated applications.

2. Plans, develops, implements and

analyzes the customer service needed to

support the Agency’s Internet business

processes. 3. Plans and facilitates development

of customer-centric Internet services

based on research of customer

demographics and preferences and

customer input. 4. Works under the direction of the

Agency CIO in developing the

interagency partnerships and common

business processes needed for electronic

government. F. The Center for Business

Application Technologies (S2SC). 1. Plans, develops and implements

the Public Key Infrastructure (PKI)

needed to support the Agency’s Internet

business processes. 2. Identifies emerging technologies

that can be used to improve SSA’s

service to the public. 3. Fosters partnerships with public

and private entities to solve global

electronic service delivery issues;

develops a global electronic service

delivery infrastructure supportive of

SSA’s service delivery goals. 4. Represents SSA on boards and

committees charged with exploring the

use of technology in providing service

to the public.

Dated: May 18, 2001.

Larry G. Massanari,

Acting Commissioner of Social Security.

[FR Doc. 01–13565 Filed 5–30–01; 8:45 am]

BILLING CODE 4191–02–P

DEPARTMENT OF STATE

[Public Notice 3668]

Notice of Meetings; United States

International Telecommunication

Advisory Committee (ITAC) and

Telecommunication Development

Sector (ITAC–D)

The Department of State announces

meetings of the U.S. International

Telecommunication Advisory

Committee. The purpose of the

Committee is to advise the Department

on policy and technical issues with

respect to the International

Telecommunication Union. Meetings

will be held at the Department of State,

2201 ‘‘C’’ Street, NW, Washington, DC. The ITAC will meet from 10 am to

noon on June 5 and June 13, to continue

preparations for meetings of the ITU

Council. All meetings will be at the

Department of State. The ITAC–D will

meet from 10 am to noon on Friday,

June 8 to prepare for the September

meeting of ITU–D Study Groups 1 and

2.

Members of the general public may

attend these meetings. Directions to

meeting locations and actual room

assignments may be determined by

calling the Secretariat at 202–647–0965/

2592. For meetings held at the

Department of State: Entrance to the

building is controlled; people intending

to attend any of the ITAC meetings

should send a E-mail to

williamscd@state.gov no later than 48

hours before the meeting for

preclearance. This e-mail should

display the name of the meeting and

date of meeting, your name, social

security number, date of birth, and

organizational affiliation. One of the

following valid photo identifications

will be required for admission: U.S.

driver’s license, passport, U. S.

Government identification card. Enter

the Department of State from the C

Street Lobby; in view of escorting

requirements, non-Government

attendees should plan to arrive not less

than 15 minutes before the meeting

begins.

Attendees may join in the

discussions, subject to the instructions

of the Chair. Admission of members will

be limited to seating available.

Dated: May 25, 2001.

Doreen McGirr,

Director, Telecommunication Development

Sector, International Communication &

Information Policy, Department of State.

[FR Doc. 01–13808 Filed 5–29–01; 2:16 pm]

BILLING CODE 4710–45–P

DEPARTMENT OF STATE

[Public Notice 3685]

Privacy Act of 1974: Altered Systems

of Records

Notice is hereby given that the

Department of State proposes to alter six

existing systems of records, STATE–08,

STATE–62, STATE–63, STATE–64,

STATE–65 and STATE–66 pursuant to

the provisions of the Privacy Act of

1974, as amended (5 U.S.C. 522a (r)),

and the Office of Management and

Budget Circular No. A–130, Appendix I.

These systems were integrated into the

Department of State on October 1, 1999

as part of the Foreign Affairs Agencies

Consolidation Act of 1998 (Pub. L. 105–

277). The Department’s report was filed

with the Office of Management and

Budget on May 16, 2001.

It is proposed that the current system

STATE–62 will be renamed ‘‘Records of

the Office of Citizen Exchanges’’ and

STATE–65 will be renamed ‘‘Speaker/

Specialist Program Records.’’ Due to the

integration into the Department of State

and the scope of the current systems, all

six altered system descriptions will

29620 Federal Register / Vol. 66, No. 105 / Thursday, May 31, 2001 / Notices

include revisions and/or additions to all

other sections. Changes to the existing

system descriptions are proposed in

order to reflect more accurately the

Bureau of Educational and Cultural

Affairs, and the Office of International

Information Programs’ record-keeping

systems and a reorganization of

activities and operations.

Any persons interested in

commenting on the altered systems of

records may do so by submitting

comments in writing to Margaret Peppe,

Chief; Programs and Policies Division;

Office of IRM Programs and Services; A/

RPS/IPS/PP; U.S. Department of State,

SA–2; Washington, DC 20522–6001.

These systems of records will be

effective 40 days from the date of

publication, unless we receive

comments that will result in a contrary

determination.

The altered system descriptions,

‘‘Educational and Cultural

Exchange Program Records, STATE–

08,’’ ‘‘Records of the Office of Citizen

Exchanges, STATE–62,’’ ‘‘Cultural

Property Advisory Committee Records,

STATE–63,’’ ‘‘Service Contributors

Records, STATE–64,’’ ‘‘Speaker/

Specialist Program Records, STATE–

65,’’ and ‘‘Electronic Media

Photographers Records, STATE–66’’

will read as set forth below.

Dated: May 16, 2001.

Patrick F. Kennedy,

Assistant Secretary for the Bureau of

Administration, Department of State.

STATE–08

SYSTEM NAME:

Educational and Cultural Exchange

Program Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Department of State; SA–44; 301

Fourth Street, SW; Washington, DC

20547.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Applicants, recipients and

prospective recipients of Educational

and Cultural Exchange grants and

programs; members of the J. William

Fulbright Foreign Scholarship Board;

and American Executive Secretaries of

Fulbright Foundations and

Commissions.

CATEGORIES OF RECORDS IN THE SYSTEM:

Biographic information; project

descriptions; evaluations of the

performances of former grantees;

evaluations of performing artists who

may be potential grantees; copies of

press releases; new clippings;

information related to the grant and

related correspondence; academic

transcripts; letters of reference; ratings

by non-governmental panel members;

insurance vouchers and cards; medical

clearance forms; travel itineraries; and

confirmation letters.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

22 U.S.C. 2651a (Organization of the

Department of State); 22 U.S.C. 3921

(Management of the Foreign Service);

and 5 U.S.C. 301 (Management of the

Department of State).

PURPOSES:

The information contained in the

records of the Bureau of Educational

and Cultural Affairs (ECA) is collected

and maintained primarily to aid in the

selection of individuals for educational

and cultural exchange grants and

programs, and for the administration of

such grants and programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

The information in the Educational

and Cultural Exchange Program Records

is used:

—To develop statistics for use in the

operation of the exchange program;

—By relatives when the information

is required for the benefit of the subject;

—To select individuals for the

programs;

—To provide information to the news

media for promotion of the Fulbright

program and to confirm status of

grantees);

—To disclose information to officials

of foreign governments and

organizations in vetting the process and

selection of participants;

—By peer review committees from

cooperating agencies for the ranking and

rating process; and

—By ECA program officers for record

keeping purposes.

Also see the ‘‘Routine Uses’’

paragraph of the Prefatory Statement

published in the Federal Register.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy; electronic media.

RETRIEVABILITY:

Individual name.

SAFEGUARDS:

All employees of the Department of

State have undergone a thorough

background security investigation.

Access to the Department and its

annexes is controlled by security guards

and admission is limited to those

individuals possessing a valid

identification card or individuals under

proper escort. All records containing

personal information are maintained in

secured file cabinets or in restricted

areas, access to which is limited to

authorized personnel. Access to

computerized files is passwordprotected and under the direct

supervision of the system manager. The

system manager has the capability of

printing audit trails of access from the

computer media, thereby permitting

regular and ad hoc monitoring of

computer usage.

RETENTION AND DISPOSAL:

These records will be maintained

until they become inactive, at which

time they will be retired or destroyed in

accordance with published record

schedules of the Department of State

and as approved by the National

Archives and Records Administration.

More specific information may be

obtained by writing to the Director;

Office of IRM Programs and Services;

Department of State; SA–2; 515 22nd

Street, NW; Washington, DC 20522–

6001.

SYSTEM MANAGERS AND ADDRESS:

Assistant Secretary for Educational

and Cultural Affairs; Department of

State; SA–44; 301 Fourth Street, SW;

Washington, DC 20547.

NOTIFICATION PROCEDURE:

Individuals who have reason to

believe that the Bureau of Educational

and Cultural Affairs might have records

pertaining to themselves should write to

the Director; Office of IRM Programs

and Services; Department of State; SA–

2; 515 22nd Street, NW; Washington, DC

20522–6001. The individual must

specify that he/she wishes the

Educational and Cultural Exchange

Program Records to be checked. At a

minimum, the individual should

include: name; date and place of birth;

social security number; current mailing

address and zip code; signature; a brief

description of the circumstances that

caused the creation of the record, and

the approximate dates which give the

individual cause to believe that the

Bureau of Educational and Cultural

Affairs has records pertaining to him/

her.

RECORD ACCESS PROCEDURES:

Individuals who wish to gain access

to or amend records pertaining to

themselves should write to the Director,

Office of IRM Programs and Services

(address above).

Federal Register / Vol. 66, No. 105 / Thursday, May 31, 2001 / Notices 29621

RECORD SOURCE CATEGORIES:

These records contain information

obtained primarily from the individual

who is the subject of these records, and

from published material and other

reference sources.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

STATE–62

SYSTEM NAME:

Records of the Office of Citizen

Exchanges.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Department of State; SA–44; 301

Fourth Street, SW; Washington, DC

20547.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have traveled at U.S.

Government expense under Department

of State grants for cultural exchange in

the performance of grant requirements.

CATEGORIES OF RECORDS IN THE SYSTEM:

Applications for grants that may

include applicant’s name, address,

telephone number, date and place of

birth, citizenship, biographic data,

education, current position held by

grantee, organizational affiliation,

grantee organization, grant number,

date, destination, and purpose of travel.

Other information may include social

security number, bank enrollment

information, visa applications with

passport number, travel itineraries and

grantee/post final program reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

22 U.S.C. 2651a (Organization of the

Department of State); 22 U.S.C. 3921

(Management of the Foreign Service); 5

U.S.C. 301 (Management of the

Department of State); and 22 U.S.C.

2451–58 (Mutual Educational and

Cultural Exchange Act of 1961).

PURPOSES:

The information contained in the

Records of the Office of Citizen

Exchanges is collected and maintained

by the Office of Citizen Exchanges for

the implementation of grants for

cultural exchange programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

The information relating to American

travelers in the Records of the Office of

Citizen Exchanges is used:

—For general reference for future

programming purposes;

—By judges for the Jazz Ambassador

Program to record findings on the

technical and artistic ability of the artist;

—For administrative purposes such as

requesting visas, enrolling grantee in

government health insurance,

authorization for deposit of funds to

bank accounts and notification of travel

arrangements; and

—To disclose information to officials

of foreign governments and

organizations before a participant is sent

to that country in order to facilitate

participation in programs and events.

Also see the ‘‘Routine Uses’’

paragraph of the Prefatory Statement

published in the Federal Register.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy; electronic media.

RETRIEVABILITY:

Individual name.

SAFEGUARDS:

All employees of the Department of

State have undergone a thorough

background security investigation.

Access to the Department and its

annexes is controlled by security guards

and admission is limited to those

individuals possessing a valid

identification card or individuals under

proper escort. All records containing

personal information are maintained in

secured file cabinets or in restricted

areas, access to which is limited to

authorized personnel. Access to

computerized files is passwordprotected and under the direct

supervision of the system manager. The

system manager has the capability of

printing audit trails of access from the

computer media, thereby permitting

regular and ad hoc monitoring of

computer usage.

RETENTION AND DISPOSAL:

These records will be maintained

until they become inactive, at which

time they will be retired or destroyed in

accordance with published record

schedules of the Department of State

and as approved by the National

Archives and Records Administration.

More specific information may be

obtained by writing to the Director;

Office of IRM Programs and Services;

SA–2; Department of State; 515 22nd

Street, NW; Washington, DC 20522–

6001.

SYSTEM MANAGERS AND ADDRESS:

Director, Cultural Programs Division;

Bureau of Educational and Cultural

Affairs; Department of State; 301 Fourth

Street, SW; Washington, DC 20547.

NOTIFICATION PROCEDURE:

Individuals who have reason to

believe that the Office of Citizen

Exchanges might have records

pertaining to themselves should write to

the Director; Office of IRM Programs

and Services; Department of State; SA–

2; 515 22nd Street, NW; Washington, DC

20522–6001. The individual must

specify that he/she wishes the Records

of the Office of Citizen Exchanges to be

checked. At a minimum, the individual

should include: Name; date and place of

birth; social security number; current

mailing address and zip code; signature;

a brief description of the circumstances

that caused the creation of the record,

and the approximate dates which give

the individual cause to believe that the

Office of Citizen Exchanges has records

pertaining to him/her.

RECORD ACCESS PROCEDURES:

Individuals who wish to gain access

to or amend records pertaining to

themselves should write to the Director;

Office of IRM Programs and Services

(address above).

RECORD SOURCE CATEGORIES:

These records contain information

obtained primarily from the individual

who is the subject of these records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

STATE–63

SYSTEM NAME:

Cultural Property Advisory

Committee Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Department of State; SA–44; 301

Fourth Street, SW; Washington, DC

20547.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former members of the

Cultural Property Advisory Committee

who are private citizens appointed by

the President to three year terms.

Members may be experts in archaeology,

anthropology, ethnology or related

fields, representatives of museums, or

representatives of the general public.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records contain curriculum

vitae, appointment affidavits,

Notification of Personnel Actions,

Automated Clearinghouse Payment

System forms, locator cards,

confidential clearance memoranda,

travel orders and travel vouchers.

29622 Federal Register / Vol. 66, No. 105 / Thursday, May 31, 2001 / Notices

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

22 U.S.C. 2651a (Organization of the

Department of State); 22 U.S.C. 3921

(Management of the Foreign Service); 5

U.S.C. 301 (Management of the

Department of State); and 10 U.S.C.

2601, et seq., (Convention on Cultural

Implementation Act).

PURPOSE(S):

The information contained in the

Records of the Cultural Property

Advisory Committee is collected and

maintained by the State Department in

connection with its responsibility for

administration of the Committee.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

Information in the Records of the

Cultural Property Advisory Committee

is used in the administration of the

Committee and its members including,

but not limited to maintaining addresses

and phone numbers, processing security

clearances, issuing travel authorizations

and vouchers. The information may also

be used to disclose information to

officials of foreign governments and

organizations before a member is sent to

that country in order to facilitate

participation in programs and events.

Also see the ‘‘Routine Uses’’

paragraph of the Prefatory Statement

published in the Federal Register.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy; electronic media.

RETRIEVABILITY:

Individual name.

SAFEGUARDS:

All employees of the Department of

State have undergone a thorough

background security investigation.

Access to the Department and its

annexes is controlled by security guards

and admission is limited to those

individuals possessing a valid

identification card or individuals under

proper escort. All records containing

personal information are maintained in

secured file cabinets or in restricted

areas, access to which is limited to

authorized personnel. Access to

computerized files is passwordprotected and under the direct

supervision of the system manager. The

system manager has the capability of

printing audit trails of access from the

computer media, thereby permitting

regular and ad hoc monitoring of

computer usage.

RETENTION AND DISPOSAL:

These records will be maintained

until they become inactive, at which

time they will be destroyed or retired in

accordance with published record

schedules of the Department of State

and as approved by the National

Archives and Records Administration.

More specific information may be

obtained by writing to the Director;

Office of IRM Programs and Services;

SA–2; Department of State; 515 22nd

Street, NW; Washington, DC 20522–

6001.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Secretary for Education and

Cultural Affairs; Department of State;

SA–44; 301 Fourth Street, SW;

Washington, DC 20547.

NOTIFICATION PROCEDURE:

Individuals who have reason to

believe that the Cultural Property

Advisory Committee might have records

pertaining to themselves should write to

the Director; Office of IRM Programs

and Services; Department of State; 515

22nd Street NW; SA–2; Street, NW;

Washington, DC 20522–6001. The

individual must specify that he/she

wishes the Cultural Property Advisory

Committee Records to be checked. At a

minimum, the individual should

include: Name; date and place of birth;

social security number; current mailing

address and zip code; signature; a brief

description of the circumstances that

caused the creation of the record, and

the approximate dates which give the

individual cause to believe that the

Cultural Property Advisory Committee

has records pertaining to him/her.

RECORD ACCESS PROCEDURES:

Individuals who wish to gain access

to or amend records pertaining to

themselves should write to the Director,

Office of IRM Programs and Services

(address above).

RECORD SOURCE CATEGORIES:

These records contain information

obtained primarily from the individual

who is the subject of these records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

STATE–64

SYSTEM NAME:

Service Contributors Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Department of State; SA–44; 301

Fourth Street, SW.; Washington, DC

20547.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Freelance writers and photo-editors

who are available to the Office of

International Information Programs (IIP)

on an intermittent, fixed-fee basis to

perform services for the Office of

International Information Programs, and

authors of newspaper and magazine

articles dealing with U.S. policies and

practices in five thematic areas:

Economic Security, Political Security,

Democracy and Human Rights, Global

Issues and Communications, and U.S.

Society and Values.

CATEGORIES OF RECORDS IN THE SYSTEM:

Copies of purchase orders issued to

the contributors, addresses, phone

numbers, specialties of contributors,

data on number of times contributors

have been used and fees paid for

services.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

22 U.S.C. 2651a (Organization of the

Department of State); 22 U.S.C. 3921

(Management of the Foreign Service);

and 5 U.S.C. 301 (Management of the

Department of State).

PURPOSE(S):

The information contained in the

Records of the Office of International

Information Programs is collected and

maintained to identify possible

freelance contributors with the subjectmatter expertise the Office of

International Information Programs

requires for its publications.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

The information in the Service

Contributors Records is used:

—To select freelance writers and

photo-editors to produce texts and

research photos for IIP publications; and

—For office reference in identifying

articles and locating authors.

Also see the ‘‘Routine Uses’’

paragraph of the Prefatory

Statement published in the Federal

Register.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy; electronic media.

RETRIEVABILITY:

Individual name.

SAFEGUARDS:

All employees of the Department of

State have undergone a thorough

background security investigation.

Access to the Department and its

Federal Register / Vol. 66, No. 105 / Thursday, May 31, 2001 / Notices 29623

annexes is controlled by security guards

and admission is limited to those

individuals possessing a valid

identification card or individuals under

proper escort. All records containing

personal information are maintained in

secured file cabinets or in restricted

areas, access to which is limited to

authorized personnel. Access to

computerized files is passwordprotected and under the direct

supervision of the system manager. The

system manager has the capability of

printing audit trails of access from the

computer media, thereby permitting

regular and ad hoc monitoring of

computer usage.

RETENTION AND DISPOSAL:

These records will be maintained

until they become inactive, at which

time they will be retired or destroyed in

accordance with published record

schedules of the Department of State

and as approved by the National

Archives and Records Administration.

More specific information may be

obtained by writing to the Director;

Office of IRM Programs and Services;

SA–2; Department of State; 515 22nd

Street, NW; Washington, DC 20522–

6001.

SYSTEM MANAGER(S) AND ADDRESS:

Copyright and Print Publications

Team, IIP/T/CP; Office of International

Information Programs; Department of

State; SA–44; 301 Fourth Street, SW;

Washington, DC 20547.

NOTIFICATION PROCEDURE:

Individuals who have reason to

believe that the Office of International

Information Programs might have

records pertaining to themselves should

write to the Director; Office of IRM

Programs and Services; Department of

State; SA–2; 515 22nd Street, NW;

Washington, DC 20522–6001. The

individual must specify that he/she

wishes the Service Contributors Records

to be checked. At a minimum, the

individual should include: Name; date

and place of birth; social security

number; current mailing address and

zip code; signature; a brief description

of the circumstances that caused the

creation of the record, and the

approximate dates which give the

individual cause to believe that the

Office of Information Programs has

records pertaining to him/her.

RECORD ACCESS PROCEDURES:

Individuals who wish to gain access

to or amend records pertaining to

themselves should write to the Director,

Office of IRM Programs and Services

(address above).

RECORD SOURCE CATEGORIES:

These records contain information

obtained primarily from the individual

who is the subject of these records,

referrals of other freelance and photoeditor contributors, published material

and other reference sources.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None

STATE–65

SYSTEM NAME:

Speaker/Specialist Program Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Department of State; SA–44; 301

Fourth Street, SW; Washington, DC

20547.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

American specialists and experts who

have participated or been considered for

participation in the Speaker/Specialist

Program sponsored by the Office of

International Information Programs.

Specialists are recruited for their

expertise in addressing foreign

audiences in U.S. policies and practices

in any of five thematic areas: Economic

Security, Political Security, Democracy

and Human Rights, Global Issues and

Communications, and U.S. Society and

Values.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records contain biographic

information about the speaker/specialist

including education and professional

experience; correspondence between the

individual, the Department and overseas

posts regarding the speaker’s

participation in the program; travel

itineraries and visa documentation;

grant authorization numbers and types;

copies of the grant documents; cost and

fiscal data; payment vouchers;

Automated Clearing House (ACH)

payment enrollment forms; country

clearance telegrams; and where

applicable, program evaluations and

speaker reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301 (Management of the

Department of State); 22 U.S.C. 1431 et

seq. (Smith-Mundt United States

Information and Educational Exchange

Act of 1948, as amended; 22 U.S.C.

2451–58 Fulbright-Hays Mutual

Educational and Cultural Exchange Act

of 1961, as amended; 22 U.S.C. 2651a

(Organization of the Department of

State); and 22 U.S.C. 3921 (Management

of the Foreign Service).

PURPOSE(S):

The information contained in the

Speaker/Specialist Program Records is

collected and maintained by the Office

of International Information Programs in

the administration of its responsibility

to manage the Department’s Speaker/

Specialist Program as provided for in

the Smith-Mundt Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

Information in the Speaker/Specialist

Program Records is used or

disseminated as follows:

—By program officers and assistants

in implementing and managing the

Speaker/Specialist Program;

—To generate grant documents and

payment vouchers;

—For internal reporting and tracking

of international speaking appearances;

—To generate periodic and ad hoc

statistical reports in response to requests

from Congress, the White House and

other U.S. Government entities, e.g., the

number of speakers addressing a

specific issue; or the number of speakers

from historically ethnic colleges and

universities, and

—-To disclose information to officials

of foreign governments and

organizations before a participant is sent

to that country in order to facilitate

participation in programs and events.

Also see the ‘‘Routine Uses’’

paragraph of the Prefatory Statement

published in the Federal Register.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy; electronic media.

RETRIEVABILITY:

Individual name.

SAFEGUARDS:

All employees of the Department of

State have undergone a thorough

background security investigation.

Access to the Department and its

annexes is controlled by security guards

and admission is limited to those

individuals possessing a valid

identification card or individuals under

proper escort. All records containing

personal information are maintained in

secured file cabinets or in restricted

areas, access to which is limited to

authorized personnel. Access to

computerized files is passwordprotected and under the direct

supervision of the system manager. The

system manager has the capability of

printing audit trails of access from the

computer media, thereby permitting

29624 Federal Register / Vol. 66, No. 105 / Thursday, May 31, 2001 / Notices

regular and ad hoc monitoring of

computer usage.

RETENTION AND DISPOSAL:

These records will be maintained

until they become inactive, at which

time they will be destroyed or retired in

accordance with published record

schedules of the Department of State

and as approved by the National

Archives and Records Administration.

More specific information may be

obtained by writing to the Director;

Office of IRM Programs and Services;

Department of State; SA–2; 515 22nd

Street, NW; Washington, DC 20522–

6001.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of International

Information Programs; Department of

State; SA–44; 301 Fourth Street, SW;

Washington, DC 20547.

NOTIFICATION PROCEDURE:

Individuals who have reason to

believe that the Office of International

Information Programs might have

records pertaining to themselves should

write to the Director; Office of IRM

Programs and Services; Department of

State; SA–2; 515 22nd Street NW;

Washington, DC 20522–6001. The

individual must specify that he/she

wishes the Cultural Property Advisory

Committee Records to be checked. At a

minimum, the individual should

include: Name; date and place of birth;

social security number; current mailing

address and zip code; signature; a brief

description of the circumstances that

caused the creation of the record, and

the approximate dates which give the

individual cause to believe that the

Office of International Information

Programs has records pertaining to him/

her.

RECORD ACCESS PROCEDURES:

Individuals who wish to gain access

to or amend records pertaining to

themselves should write to the Director,

Office of IRM Programs and Services

(address above).

RECORD SOURCE CATEGORIES:

These records contain information

obtained primarily from the individual

who is the subject of these records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

STATE–66

SYSTEM NAME:

Electronic Media Photographers

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Department of State; SA–44; 301

Fourth Street, SW.; Washington, DC

20547.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Freelance photographers who have

applied/expressed interest in supplying

photos or providing photo coverage of

events of interest to the Department.

Representatives of photo agencies that

have contracts with the Department for

providing photos and photo services.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records contain personal

information about the photographers/

picture agents including name, address,

telephone number, fees for services and

products, specialties, nature of

assignment, availability of rights,

deadlines and other scheduling

information and usage of the photos and

other visual materials by our posts

abroad. Records occasionally include

evaluations of assignments and products

by the program coordinator/manager of

the photo services in the Department.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301 (Management of the

Department of State); 22 U.S.C. 1431 et

seq. (Smith-Mundt United States

Information and Educational Exchange

Act of 1948, as amended); 22 U.S.C.

2651a (Organization of the Department

of State); 22 U.S.C. 3921 (Management

of the Foreign Service).

PURPOSE(S):

The information contained in the

Electronic Media Photographers Records

is collected and maintained by the

Electronic Media/Visual Services

Division of the Office of Thematic

Programs whose staff includes photo

editors responsible for providing photos

and other graphic images for U.S.

embassies, U.S. consulates general and

consulates, as well as meeting the photo

needs of elements in the Office of

International Information Programs.

Many of these images appear on the

International Information Programs web

site, which is designed exclusively for

foreign audiences and U.S. posts abroad.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

Information in the Electronic Media

Photographers Records is used or

disseminated as follows:

—To administer contracts with photo

agencies, picture archives and other

institutional sources;

—To assign and coordinate the work

of freelance photographers chosen to

cover special events;

—To provide contract photos;

—To contact certain media,

corporations and news organizations to

obtain photographs and rights for

distribution and reproduction to our

posts abroad;

—For internal reporting, cost

accounting and billing; and

—To assess the nature and

distribution of demands for photo

resources in the Office of International

Information Programs.

Also see the ‘‘Routine Uses’’

paragraph of the Prefatory

Statement published in the Federal

Register.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy; electronic media.

RETRIEVABILITY:

Individual name.

SAFEGUARDS:

All employees of the Department of

State have undergone a thorough

background security investigation.

Access to the Department and its

annexes is controlled by security guards

and admission is limited to those

individuals possessing a valid

identification card or individuals under

proper escort. All records containing

personal information are maintained in

secured file cabinets or in restricted

areas, access to which is limited to

authorized personnel. Access to

computerized files is passwordprotected and under the direct

supervision of the system manager. The

system manager has the capability of

printing audit trails of access from the

computer media, thereby permitting

regular and ad hoc monitoring of

computer usage.

RETENTION AND DISPOSAL:

These records will be maintained

until they become inactive, at which

time they will be destroyed or retired in

accordance with published record

schedules of the Department of State

and as approved by the National

Archives and Records Administration.

More specific information may be

obtained by writing to the Director;

Office of IRM Programs and Services;

Department of State; SA–2; 515 22nd

Street, NW.; Washington, DC 20522–

6001.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Thematic Programs;

Department of State; SA–44; 301 Fourth

Street, SW.; Washington, DC 20547.

Federal Register / Vol. 66, No. 105 / Thursday, May 31, 2001 / Notices 29625

NOTIFICATION PROCEDURE:

Individuals who have reason to

believe that the Office of Information

Programs might have records pertaining

to themselves should write to the

Director; Office of IRM Programs and

Services; Department of State; SA–2;

515 22nd Street, NW.; Washington, DC

20522–6001. The individual must

specify that he/she wishes the

Electronic Media Photographers Records

to be checked. At a minimum, the

individual should include: name; date

and place of birth; social security

number; current mailing address and

zip code; signature; a brief description

of the circumstances that caused the

creation of the record, and the

approximate dates which give the

individual cause to believe that the

Office of International Information

Programs has records pertaining to him/

her.

RECORD ACCESS PROCEDURES:

Individuals who wish to gain access

to or amend records pertaining to

themselves should write to the Director,

Office of IRM Programs and Services

(address above).

RECORD SOURCE CATEGORIES:

These records contain information

obtained primarily from the individual

who is the subject of these records, from

recommendations by third parties,

directories of photo resources, and

related organizations in the private

sector.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

[FR Doc. 01–13675 Filed 5–30–01; 8:45 am]

BILLING CODE 4710–24–P

DEPARTMENT OF STATE

[Public Notice 3686]

Privacy Act of 1974: Alteration of an

Existing System of Records

Notice is hereby given that the

Department of State proposes to alter an

existing system of records, STATE–43,

pursuant to the provisions of the

Privacy Act of 1974, as amended (5

U.S.C. 522a (r)), and the Office of

Management and Budget Circular No.

A–130, Appendix I. The alteration of

STATE–43 incorporates the records of

similar systems of records previously

maintained by the former United States

Information Agency and the former

Arms Control and Disarmament Agency

as a result of the consolidation of those

agencies with the Department as

mandated by the Foreign Affairs

Agencies Consolidation Act of 1998

(Pub. L. 105–277). The Department’s

report was filed with the Office of

Management and Budget on May 16,

2001.

It is proposed that the current system

STATE–43 be renamed ‘‘Congressional

Correspondence Records’’ and due to

the expanded scope of the current

system, the altered system description

will include revisions and/or additions

to all sections except the system

location and categories of individuals

covered by the system. Changes to the

existing system description are

proposed in order to reflect more

accurately the Bureau of Legislative

Affairs’ record-keeping systems and a

reorganization of activities and

operations.

Any persons interested in

commenting on the altered system of

records may do so by submitting

comments in writing to Margaret Peppe,

Chief; Programs and Policies Division;

Office of IRM Programs and Services; A/

RPS/IPS/PP; U.S. Department of State,

SA–2; Washington, DC 20522–6001.

This system of records will be

effective 40 days from the date of

publication, unless we receive

comments that will result in a contrary

determination.

The altered system description,

‘‘Congressional Correspondence

Records, STATE–43’’ will read as set

forth below.

Dated: May 16, 2001.

Patrick F. Kennedy,

Assistant Secretary for the Bureau of

Administration, Department of State.

STATE–43

SYSTEM NAME:

Congressional Correspondence

Records.

SECURITY CLASSIFICATION:

Unclassified and classified.

SYSTEM LOCATION:

Department of State; 2201 C Street,

NW; Washington, DC 20520.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Members of Congress and their

constituents who request Congressional

assistance in obtaining information or

services from the Department of State.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence, memoranda and Email messages between Members of

Congress, Congressional Committees,

and the Department including our posts

abroad pertaining to Congressional and

constituents’ requests for information or

services from the Department.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

22 U.S.C. 2651a (Organization of the

Department of State); 22 U.S.C. 3921

(Management of service); 5 U.S.C. 301

(Management of the Department of

State).

PURPOSE(S):

The information in this system of

records is collected and maintained by

the Bureau of Legislative Affairs to

fulfill its responsibility to the Congress

in tracking Members’ correspondence

and providing appropriate responses.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

The information in this system is

used:

—to respond to requests from

Congress, Congressional Committees or

constituents of Members of Congress for

information or services from the

Department; and

—to provide Department principals

with information regarding trends or

particular interests of Members of

Congress or their constituents.

Also see the ‘‘Routine Uses’’

paragraph of the Prefatory

Statement published in the Federal

Register.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic media.

RETRIEVABILITY:

Individual name.

SAFEGUARDS:

All employees of the Department of

State have undergone a thorough

background security investigation.

Access to the Department and its

annexes is controlled by security guards

and admission is limited to those

individuals possessing a valid

identification card or individuals under

proper escort. All records containing

personal information are maintained in

secured file cabinets or in restricted

areas, access to which is limited to

authorized personnel. Access to

computerized files is passwordprotected and under the direct

supervision of the system manager. The

system manager has the capability of

printing audit trails of access from the

computer media, thereby permitting

regular and ad hoc monitoring of

computer usage.

RETENTION AND DISPOSAL:

These records will be maintained

until they become inactive, at which

time they will be retired or destroyed in