27300 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

DEPARTMENT OF ENERGY

Privacy Act of 1974; Publication of

Compilation of Privacy Act Systems of

Records

AGENCY: Department of Energy.

ACTION: Publication of Department of

Energy (DOE) compilation of Privacy

Act Systems of Records and notice of

intent to publish proposed new systems

of records.

SUMMARY: As required by the Privacy

Act of 1974, 5 U.S.C. 552a, and the

Office of Management and Budget

(OMB) Circular A–130, the DOE is

publishing the compilation of the

Privacy Act systems of records of the

agency. This notice reflects various

significant and administrative changes

to existing systems of records and

identifies proposed new systems of

records.

DATES: Any interested person may

submit written comments concerning

the proposed changes to DOE’s Privacy

Act System of Records by June 15, 2001.

Except for proposed exemptions that

require separate notice and comment

rulemaking, the changes proposed in

this notice will be effective on July 2,

2001 unless DOE receives comments

that require a contrary determination.

DOE will publish a document in the

Federal Register notifying the pubic if

any changes are necessary.

ADDRESSES: Written comments should

be directed to Abel Lopez, Director,

Freedom of Information Act and Privacy

Act Division, U.S. Department of

Energy, MA–73, 1000 Independence

Avenue, SW., Washington, DC 20585.

FOR FURTHER INFORMATION CONTACT: Abel

Lopez, Director, Freedom of Information

Act and Privacy Act Division, MA–73,

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585, (202) 586–5955;

Verlette Moore, Freedom of Information

Act and Privacy Act Division, MA–73,

1000 Independence Avenue, SW.,

Washington, DC 20585, (202) 586–5958;

and Isiah Smith, Office of General

Counsel, GC–80, U.S. Department of

Energy, 1000 Independence Avenue,

SW., Washington, DC 20585, (202) 586–

8618.

SUPPLEMENTARY INFORMATION:

I. Background

II. Proposed Amendments to Existing

Systems of Records

III. Establishment of New Systems of Records

IV. Discussion of Deletion Notices

V. Comment Procedures

VI. Table of Contents of All DOE Systems of

Records as Adopted or Proposed

I. Background

This notice provides an accurate and

complete text of notices for the sixty

systems of records established under the

Privacy Act by the DOE. The last

compilation of the Department’s

systems of records was published at 47

FR 14306, April 2, 1982. Since that

time, the DOE has published several

notices to establish new systems of

records and to amend published

systems.

The Department’s previous

compilation included appendices that

listed the DOE locations where the

records are maintained and the routine

uses applicable to the various systems.

We have determined that the proposed

system notices will be a more useful

tool to the subject of the records if all

information related to each of the

particular systems is incorporated into

the individual notices. Each system

notice will provide a more accurate

description of the systems of records,

identify the purpose and authority for

collecting and maintaining the

information, reflect administrative

changes that have been made, identify

the appropriate DOE locations, and

incorporate all routine uses. In addition,

this Federal Register notice proposes

new routine uses for existing systems of

records and establishes seven new

systems of records.

II. Proposed Amendments to Existing

Systems of Records

DOE–1 Personnel and General

Employment Records

This notice proposes to change the

name of ‘‘DOE–1 Personnel and General

Employment Records’’ to ‘‘DOE–1

Grievance Records.’’ The notice also

will expand the categories of records

maintained in the system and establish

three new routine use provisions.

The system currently encompasses all

personnel and general employment

records for Federal employees at the

DOE. With the exception of grievance

records, the maintenance of general

employment records in the system

duplicates ‘‘OPM Gov’t–1 Personnel

Records,’’ the government-wide system

of records of the Office of Personnel

Management (OPM). Therefore, the

Department will no longer maintain a

system for these records.

The amended system will maintain

only grievance records subject to the

negotiated grievance process under DOE

3771.1, ‘‘Grievance Policy and

Procedures.’’ The records in this system

will be used by management officials in

the resolution of employee concerns

about working conditions,

administration of collective bargaining

agreements, employee-supervisor

relations, work processes, or other

similar issues.

The categories of records maintained

in the system of records will include

those records covered by the DOE and

administrative grievance process and a

negotiated grievance process, security

clearance documents, management

reports, witness statements, affidavits,

checklists, and notes.

This notice also proposes to establish

three new routine use disclosures for

the system of records. The three

proposed routine uses will allow

disclosure of information maintained in

the system (1) to union officials acting

in their official capacity as a

representative of the grievant or affected

employees under 5 U.S.C. 7121; (2) to

an appropriate Federal, State, or local

agency that is authorized to review and

resolve the issue(s) raised in the

grievance; and (3) to another Federal

agency, a court, or a party in litigation

before a court or in an administrative

proceeding being conducted by a

Federal agency, when the Department is

a party to the judicial or administrative

proceeding. These routine uses are

compatible with the purpose for which

the information is being collected and

maintained.

DOE–5 Personnel Records of Former

Contractor Employees

This notice proposes to amend ‘‘DOE–

5 Personnel Records of Former

Contractor Employees’’ by establishing a

new routine use disclosure pursuant to

the Energy Employees Occupational

Illness Compensation Program Act of

2000. The proposed routine use will

allow disclosure of information

maintained in the system to the

Department of Health and Human

Services, its contractors, grantees, and

cooperative agreement holders, to

estimate radiation doses and other

workplace exposures received by

Department of Energy federal and

contractor employees. The Secretary of

Health and Human Services and the

Secretary of Energy shall each make

available information to researchers and

the general public on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

DOE–8 Intergovernmental Personnel

Act (IPA) Contracts

This notice proposes to amend ‘‘DOE–

8 Intergovernmental Personnel Act (IPA)

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Contracts’’ by expanding an existing

routine use provision and modifying

how the records are stored. Presently,

records are maintained in paper

medium. The storage of the records has

been modified to include records

maintained in an on-line database.

Automation of the documents will

improve the management of paper

records. Access to records in the system

is limited to those whose duties require

access to the records and is completely

password protected. Hard copies of the

same records are stored in locked metal

or office file cabinets.

This notice proposes to expand an

existing routine use disclosure.

Presently, information may be disclosed

to State and local governments and

institutions of higher education for the

purpose of assigning individuals for

temporary periods. The proposed

routine use provision will be expanded

to include disclosure of information to

federally funded research and

development centers. The proposed

expanded routine use disclosure is

compatible with the system’s purpose to

maintain information used to provide

payments under the terms of the

personnel agreements, and to provide

employment histories and information

for reports and program evaluations to

a Federal agency in connection with the

hiring or retention of an employee.

DOE–18 Accounts Payable Financial

System

This notice proposes to amend the

categories of individuals section to

include contractor employees of the

Agency who are due monies from the

Department.

DOE–23 Property Accountability

System

This notice proposes to amend the

categories of individuals and the

categories of records sections, and to

add a new routine use disclosure. The

categories of individuals will be

expanded to include contractor

employees of the Agency who are

authorized to be custodians of

controlled DOE equipment. The

categories of records maintained in the

system will be expanded to include

information about the equipment such

as date of purchase; cost price; purchase

order number; property tag

identification; status/date; condition of

property; operation number; high risk

field; and disposal code.

The proposed new routine use

disclosure will allow the disclosure of

information to a Federal agency, in

response to its request, in connection

with the hiring or retention of an

employee, the issuance of security

clearance, the reporting of an

investigation of an employee, the letting

of a contract, or the issuance of a

license, grant, or other benefit by the

requesting agency. A routine use

disclosure will be made to the extent

that the information is relevant and

necessary to the requesting agency’s

decision on the matter.

The proposed new routine use

disclosure is compatible with the

system’s purpose to provide inventories

to satisfy other Federal Procurement

Management Regulations (FPMR)

requirements; to maintain records of the

location of emergency equipment; to

control equipment; to document

assignments authorized under union

contracts; to provide management

information necessary for the budgeting

and allocation of equipment; and to

provide evidence of assignment,

location, and value in the event that

Government property is stolen.

DOE–24 Land Record System

This notice proposes to amend the

system by establishing two new routine

use provisions. The new routine uses

will permit the disclosure of

information to the Internal Revenue

Service to provide notification of

individuals who have received payment

exceeding $600.00 on any one land right

transaction, and disclosure to the

Department of Justice to provide

support of land right condemnation

actions. These disclosures are

compatible with the system’s purpose to

maintain and track land rights

information resulting from property

rights acquisitions, outgrants, licenses,

transfers, exchanges, encroachments,

disposals, and construction and

maintenance programs.

DOE–25 Employee Parking Records

This notice proposes to change the

name of ‘‘DOE–25 Employee Parking

Records’’ to ‘‘DOE–25 U.S. Department

of Energy Commuter Locator and

Parking Space Information System.’’

This notice also proposes to amend the

system of records by establishing a new

routine use provision.

The proposed new routine use

provision will permit the disclosure of

information to the Council of

Governments who will provide

information about car pools and van

pools to commuters seeking to make

commuter connections. This disclosure

is compatible with the system’s purpose

to maintain information of existing car

pools, van pools, and other categories of

parking for a current record of

employees who commute to work.

DOE–26 Official Travel Records

This notice proposes to amend ‘‘DOE–

26 Official Travel Records’’ by

expanding the categories of individuals

and categories of records sections, and

to add a new routine use disclosure. The

categories of individuals will be

expanded to include individuals who

relocate at the Department’s expense.

The categories of records maintained in

the system also will be expanded to

include charge card account numbers,

residential sales records, and receipts.

The proposed routine use disclosure

will allow transmittal of information

maintained in the system of records to

the General Services Administration for

the audit of transportation services. The

proposed new routine use disclosure is

compatible with the system’s purpose to

document official domestic and foreign

travel, relocation expenditures, foreign

travel approval and reimbursement of

allowable expenses.

DOE–33 Personnel Medical Records

This notice proposes to amend ‘‘DOE–

33 Personnel Medical Records’’ by

establishing a new routine use

disclosure pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000. The

proposed routine use will allow

disclosure of information maintained in

the system to the Department of Health

and Human Services, its contractors,

grantees, and cooperative agreement

holders, to estimate radiation doses and

other workplace exposures received by

Department of Energy federal and

contractor employees. The Secretary of

Health and Human Services and the

Secretary of Energy shall each make

available information to researchers and

the general public on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. This routine use is compatible

with the purpose for which the

information is being collected and

maintained. Those provided

information under this routine use are

subject to the same limitations

applicable to DOE officers and

employees under the Privacy Act.

DOE–34 Employee Assistance Program

(EAP)

The DOE published for public

comment in the Federal Register an

amendment to an existing system of

records on May 13, 1996. The

amendment expanded the system’s

scope to include records on assistance

on all behavioral problems or issues.

The existing system covers only those

records relating to counseling and

27302 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

referral services to resolve alcohol and/

or drug counseling and records relating

to referral services to resolve alcohol

and/or drug abuse problems.

Records from this system will be used

to provide information to the employee

assistance program provider, program

coordinator, and program evaluators to

assist in the operation of the program.

The information also will be provided to

appropriate Departmental management

officials regarding possible health,

safety, or security risks.

The number of system locations was

increased to include the offices of the

Departmental service providers

(counselors) when their offices are offsite. The categories of individuals

covered also was amended to include

former employees. The categories of

records in the system now includes a

detailed employee profile, interest

inventory and/or psychological test

results, issue inventory, case notes,

consent/release forms, and

psychological reports.

The new routine uses permit the

disclosure of information maintained in

the system of records to (1) the

Department’s contractors and their

personnel who provide services to the

Program who have a need for the

records in the performance of their

duties; (2) appropriate officials of law

enforcement agencies, government and

social service agency officials, and court

officials if the employee is suspected of

child, spousal, or elder abuse; (3) any

person or entity to the extent necessary

to prevent an imminent or potential

crime that directly threatens loss of life

or serious bodily injury; (4) qualified

personnel for the purpose of conducting

scientific research, management audits,

financial audits, or program evaluation,

but such personnel may not identify,

directly or indirectly, any individual

patient in any report, or otherwise

disclose patient identities in any

manner; and (5) the Department of

Justice or other appropriate Federal

agencies in defending claims against the

United States, when the claim results

from action against an individual based

upon the individual’s behavior or

mental or physical condition, or is

alleged to have arisen because of

activities of any Federal agency in

connection with the individual. These

routine uses do not apply to records

maintained in the system of records that

pertain to alcohol and substance abuse

that are subject to the more restrictive

confidentiality constraints set forth at

Title 42, United States Code, section 290

dd–2, and Title 42, Code of Federal

Regulations, part 2.

The proposed notice published in

1996 also deleted the routine uses listed

for the system in the Department’s

complete compilation of Privacy Act

systems of records at 47 FR 14306, and

subsequent Federal Register

republications. All intended disclosures

of information maintained in the system

are included in the proposed routine

uses to be established in this notice.

Response to Comment Received—One

comment was received in response to

the amendments to the system in 1996.

The comment addressed the disclosure

of records to the employee’s supervisor

when the employee waives

confidentiality. The commenter

opposed allowing an employee’s

supervisor access to EAP records under

any circumstances. The commenter

states that when a waiver of

confidentiality has occurred, it is

acceptable for an EAP provider to

discuss information with a supervisor,

but not to release records. DOE agrees

with this comment and is revising the

Purpose section of the system to address

this comment. Accordingly, the Purpose

section is revised to read as follows:

These records are used by the Department

of Energy to maintain documentation on

employees seeking assistance on behavioral

problems or issues. Records from this system

will be used to provide information to the

employee assistance program provider,

program coordinator, and program evaluators

to assist the operation of the program. In

cases of employee supervisor initiated

referrals, information will be discussed with

the employee’s supervisor if the employee

waives confidentiality, but documents will

not be provided. The information also will be

provided to appropriate Departmental

management officials regarding possible

health, safety, or security risks.

DOE–35 Personnel Radiation Exposure

Records

This notice proposes to amend ‘‘DOE–

35 Personnel Radiation Exposure

Records’’ by establishing a new routine

use disclosure pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000. The

proposed routine use will allow

disclosure of information maintained in

the system to the Department of Health

and Human Services, its contractors,

grantees, and cooperative agreement

holders, to estimate radiation doses and

other workplace exposures received by

Department of Energy federal and

contractor employees. The Secretary of

Health and Human Services and the

Secretary of Energy shall each make

available information to researchers and

the general public on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. This disclosure is compatible

with the purpose for which the

information is being collected and

maintained. Those provided

information under this routine use are

subject to the same limitations

applicable to DOE officers and

employees under the Privacy Act.

DOE–41 Legal Files (Claims, Litigation,

Criminal Violations, Patents, and

Others)

This notice proposes to amend ‘‘DOE–

41 Claims, Litigation, Criminal

Violations, Patents, and Others’’ by

modifying how the records are stored.

Records now are maintained in paper

medium. The storage section will be

modified to include electronic generated

records. Maintenance of electronic

records improves the management of

paper records by using current

technology to reduce redundant

processes, multiple copying, and

misfiling of correspondence. Access to

the records will be on a need to know

basis. All records containing personal

information will be maintained in

secured file cabinets or in files

accessible only by authorized personnel.

Access doors will be locked when

offices are vacant and access to

computerized files is password

protected.

DOE–43 Personnel Security Clearance

Files

This notice proposes to amend ‘‘DOE–

43 Personnel Security Clearance Files’’

by establishing a new routine use

provision. The proposed new routine

use will permit disclosure of

information to competent medical

authorities who, under a formal

agreement for payment of services with

the local DOE personnel security

elements, conduct evaluations under 10

CFR part 710. These evaluations are

conducted to determine whether an

individual has an illness or mental

condition of a nature that causes or may

cause a significant defect in judgment or

reliability, or is alcohol dependent or

suffering from alcoholism.

DOE–46 Clearance Board Cases

This notice proposes to change the

name of the system from ‘‘DOE–46

Clearance Board Cases’’ to ‘‘DOE–46

Administrative Review Files.’’ The

proposed name reflects the

administrative review proceedings that

determine a DOE access authorization

eligibility of an individual. The

categories of individuals section has

been revised to provide greater

specificity about the individuals

covered by the system. In addition, this

notice more clearly identifies the

records that are currently maintained in

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27303

connection with the process established

at 10 CFR part 710.

DOE–48 Security Education and/or

Infraction Reports

This notice proposes to amend ‘‘DOE–

48 Security Education and/or Infraction

Reports’’ by modifying how the records

are stored. Records now are maintained

in paper medium. The storage section is

being amended to include electronic

records. Maintenance of electronic

records and a database improves the

management of paper records by using

current technology and allows better

tracking of security infractions issued

and security training taken by

individuals. Access is limited to

employees with a need-to-know.

Records are stored in secured areas.

DOE–49 Security Correspondence File

The last compilation of DOE’s Privacy

Act system of records was published on

April 2, 1982. This publication included

the system of records notice for DOE–49

Security Correspondence File. On

November 27, 1998, this system of

records was inappropriately deleted

from DOE’s inventory. For this reason,

the DOE is republishing ‘‘DOE–49

Security Correspondence File.’’ This

notice proposes to change the name to

‘‘DOE–49 Security Communications

File’’ and to amend how the records are

stored.

The records are being compiled by

DOE as part of it’s efforts to adequately

carry out its physical security

responsibilities by creating and

maintaining profiles of all individuals

who have made threats of any kind, and

through any medium, against DOE

officials, DOE employees, DOE

contractor employees, DOE facilities

and/or DOE buildings. Information

maintained in the system will consist of

threat correspondence received from

individuals, as well as individuals who

have been identified from articles in the

new media as being potential threats to

the Department, its employees, and

facilities. The records will consist of

information obtained from the subject

individual, complainants, witnesses,

agency files and records, official federal,

state or local records and publicly

available information. The records will

be stored as paper records, microfiche,

and electronic media.

The system is being establish under

the authority vested in the Secretary

contained in 42 U.S.C. 7101 et seq., and

52 U.S.C. 2401 et seq. The system also

will satisfy the requirements of E.O.

12958, ‘‘Classified National Security

Information’’ (April 17, 1995).

The system will be exempt from

subsections (k)(1), (k)(2), and (k)(5) of

the Privacy Act, to the extent that

information within the System meets

the criteria of those subsections of the

Act. Such information has been

exempted from the provisions of

subsections (c)(3), (d), and (e)(1) of the

Act; see the Department’s Privacy Act

regulation at 10 CFR 1008.12(b). The

DOE Privacy Act regulation has been

amended to allow these exemptions.

DOE–50 Personnel Assurance Program

Records

This notice proposes to amend ‘‘DOE–

50 Personnel Assurance Program

Records’’ by modifying how the records

are stored. Presently, records are

maintained in paper medium. The

storage section is being amended to

include computer database files.

Maintenance of electronic records

improves the management of paper

records by using current technology to

provide greater access to the records.

Access is limited to those employees

with a need-to-know. All records are

stored in locked file cabinets in secured

buildings.

DOE–51 Employee Visitor and Access

Control Records

This notice proposes to amend ‘‘DOE–

51 Employee Visitor and Access Control

Records’’ by expanding the categories of

individuals section, expanding an

existing routine use provision, and

modifying how the records are stored.

The section for categories of individuals

also will include DOE contractor

employees seeking access to DOE

facilities and classified records.

This notice also proposes to expand

an existing routine use disclosure.

Presently, records may be disclosed to

the Department of Defense to authorize

access to classified information and

areas. This proposed routine use will be

amended to include disclosure of

information to the National Aeronautics

and Space Administration. The

proposed routine use disclosure is

compatible with the system’s purpose to

control access to Departmental facilities

to those with proper identification.

This notice also proposes to amend

the system by modifying how the

records are stored. Presently, records are

maintained in paper medium. The

storage section is being amended to

include an automated database. The

database may contain the clearance

history of an individual, access

identification information, and

photographs. Maintenance of electronic

records improves the management of

paper records by using current

technology to provide greater access to

the records. Access is limited to

employees with a need-to-know.

Records are stored in a secure area.

DOE–52 Alien Visits and Participation

This notice proposes to amend the

system and change the name from

‘‘DOE–52 Alien Visits and

Participation’’ to ‘‘DOE–52 Access

Control Records of International Visits,

Assignments, and Employment at DOE

Facilities and Contractor Sites.’’ The

categories of individuals and the

categories of records sections are more

detailed. They are amended to more

clearly identify the individuals and

records covered by the system. In

addition, the locations where the

records are maintained have been

expanded to include all DOE facilities

and contractor facilities.

The storage section is being amended

to include files on electronic media.

Maintenance of electronic records

improves the management of paper

records by using current technology. In

addition, it provides greater access to

the records and improves the tracking of

security infractions and security

training. Access is limited to employees

with a need-to-know.

DOE–55 Freedom of Information Act

and Privacy Act (FOIA/PA) Requests for

Records

This notice proposes to amend ‘‘DOE–

55 Freedom of Information and Privacy

Act (FOIA/PA) Requests for Records’’ by

expanding the section of categories of

records, establishing two new routine

use provisions, and modifying how the

records are stored.

The categories of records section is

being amended to include the identity

of the FOIA/PA Division analyst

assigned to process requests and case

notes for requests.

The new routine uses permit

disclosures of information maintained

in the system to another Federal agency

to consult on or refer requests for

processing, and to a Federal agency,

court of law, or party in litigation or

administrative proceeding challenging

or seeking to enjoin actions by the

Department under the FOIA or PA. This

new routine use is compatible with the

system’s purpose to determine the

actions taken on FOIA and PA requests

to produce statistical reports and for

case management.

This notice also will amend how

records are stored and retrieved.

Records now are stored in paper and

microfiche media. Records will be

stored in an optical imaging system

database, where records are scanned

and stored in an electronic media.

Records include video, audio, and

electronic media files. Maintaining

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information electronically will improve

the management of the records and is in

compliance with the Electronic

Freedom of Information Act

Amendments to the FOIA. Information

will be retrieved by name and case

number. Computerized files are

password protected, and paper records

are stored in locked metal file cabinets.

Access to the records will be limited to

a need-to-know basis.

DOE–56 Congressional Constituent

Inquiries

The notice proposes to amend ‘‘DOE–

56 Congressional Constituent Inquiries’’

by establishing two new routine use

disclosures. This notice will allow

records to be disclosed to another

Federal agency when consultation or

referral is required to process the

request. In addition, records from this

system may be disclosed to members of

Congress on behalf of their constituents,

and to the Department’s contractors in

performance of their contracts and their

officers and employees who have a need

for the record to perform their duties.

These parties will be subject to the same

limitations applicable to the

Department’s officers and employees

under the Privacy Act. The new routine

uses are compatible with the system’s

purpose to track inquiries by members

of Congress on behalf of constituents, to

ensure proper document control of the

response, and to record the

Department’s responses to such

inquiries.

This notice also will amend how the

records are stored. Records now will

include electronic records. Maintaining

information electronically will improve

the management of executive

correspondence in the Department using

current technology to reduce redundant

processes, multiple copying, and

misfiling of correspondence. Access to

the records is limited to a need-to-know

basis. The records are password

protected.

DOE–57 Congressional Profiles

Records from this system will be used

by DOE personnel, particularly those in

the Office of Congressional Affairs, who

need to be informed about energy issues

of interest to members of Congress and

to have available minimal biographical

information on each member and the

member’s district or State. Maintaining

the information will enable DOE to be

better informed and more responsive in

its interactions with Congress. For this

reason, DOE will collect and maintain

publicly available information derived

from information releases by members’

offices, abstracts from the Congressional

Record, committee hearings, and other

published or public sources. This

information will be maintained by the

name of each individual member of the

current Congress.

The storage of these records was

previously reported as paper records

and computer printouts. This notice

will amend and modify this section of

the systems notice to include storage of

the records on electronic format.

DOE–58 General Correspondence Files

of the Office of the Secretary of Energy

Records in this system consist of

correspondence written to the Secretary,

Deputy Secretary, and Under Secretary

of Energy. The system of records has

been amended to expand the categories

of individuals who are covered by the

system to include all individuals who

communicate by letter with the

Secretary, Deputy Secretary, and Under

Secretary. This section will include

members of Congress, representatives of

organizations, other Federal and state

agencies, and the general public.

At present, the records maintained in

the system are only paper records. This

notice proposes to amend the storage

section of the system to include

databases and electronic images. The

records will be stored in an optical

imaging system database, where records

are scanned and stored in an electronic

medium. Maintaining information

electronically will improve the

management of executive

correspondence in the Department using

current technology to reduce redundant

processes, multiple copying, and

misfiling of correspondence. The

records are password protected. Access

to the records is limited to a need-toknow basis.

DOE–62 Historical Files—Published

Information Concerning Selected

Persons in the Energy Field

The History Division in the Office of

the Executive Secretariat of the DOE is

responsible for assembling significant

materials about the history of the

Federal role in energy development in

the United States. In furtherance of this

function, published information from

newspaper and magazine articles, press

releases, announcements, and speeches

is collected and maintained about

individuals who are prominently

involved in historic events of interest to

the energy community. These materials

are used to prepare official histories and

to respond to specific requests for

historical information.

The previously published notice

described one routine use disclosure to

members of the public and media. This

notice will amend the system by adding

three proposed new routine use

disclosures. The proposed new routine

use disclosures will permit disclosure of

information (1) to another Federal

agency when consultation or referral is

required to process requests; (2) to a

congressional office submitting a

request or inquiring about a request on

behalf of a constituent who is the

subject matter of the record; and (3) to

DOE contractors to perform their duties

in accordance with the same limitations

applicable to the DOE officers and

employees under the Privacy Act. These

proposed routine uses are compatible

with the purpose of preparing histories

to respond to informational inquiries

from members of the public and from

DOE officials.

DOE–71 The Radiation Accident

Registry

This notice proposes to amend ‘‘DOE–

71 Radiation Accident Registry’’ by

establishing a new routine use

disclosure pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000. The

proposed routine use will allow

disclosure of information maintained in

the system to the Department of Health

and Human Services, its contractors,

grantees, and cooperative agreement

holders, to estimate radiation doses and

other workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available

information to researchers and the

general public on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. This disclosure is compatible

with the purpose for which the

information is being collected and

maintained.

DOE–72 The DOE Radiation Study

Registry

This notice proposes to amend ‘‘DOE–

72 The DOE Radiation Study Registry’’

by establishing a new routine use

disclosure pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000. The

proposed routine use will allow

disclosure of information maintained in

the system to the Department of Health

and Human Services, its contractors,

grantees, and cooperative agreement

holders, to estimate radiation doses and

other workplace exposures received by

Department of Energy Federal and

contractor employees. The Secretary of

Health and Human Services and the

Secretary of Energy shall each make

available information to researchers and

the general public on the assumptions,

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27305

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. This disclosure is compatible

with the purpose for which the

information is being collected and

maintained.

DOE–73 The US–DPTA Registry

This notice proposes to amend ‘‘DOE–

73 The US–DPTA Registry’’ by

establishing a new routine use

disclosure. The proposed routine use

will allow disclosure of information

maintained in the system to the

Department of Health and Human

Services, its contractors, grantees, and

cooperative agreement holders,

pursuant to the Energy Employees

Occupational Illness Compensation

Program Act of 2000, to estimate

radiation doses and other workplace

exposures received by Department of

Energy Federal and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available to

researchers and the general public

information on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. This disclosure is compatible

with the purpose for which the

information is being collected and

maintained.

DOE–84 Counterintelligence

Investigations

The DOE, as the successor agency to

the Atomic Energy Commission, has

broad responsibilities under the Atomic

Energy Act (AEA) to direct the

development, use, and control of atomic

energy. These responsibilities include a

specific mandate to protect sensitive

and classified information and materials

involved in the design, production, and

maintenance of nuclear weapons, and a

general obligation to ensure that

permitting an individual to have access

to information classified under the AEA

will not endanger the nation’s common

defense and security. As an element of

carrying out its national security

mission, the DOE has instituted a more

rigorous counterintelligence program to

strengthen its protection of information

and technologies in connection with

DOE’s atomic energy defense activities.

This stronger counterintelligence

program has emphasized selection and

training of field counterintelligence

personnel; counterintelligence analysis;

counterintelligence and security

awareness; protections against potential

insider threats; computer security;

improved coordination with the Federal

Bureau of Investigation (FBI), the

Central Intelligence Agency (CIA), and

the National Security Agency (NSA);

and the establishment of a

counterintelligence evaluation program

to include a counterintelligence-scope

polygraph examination.

At 64 FR 70962 on December 17,

1999, the DOE published a final rule for

the use of counterintelligence-scope

polygraph examinations for certain DOE

Federal and contractor employees,

applicants for employment, and other

individuals assigned or detailed to

Federal positions at DOE. See 10 CFR

part 709. The DOE now requires

counterintelligence-scope polygraph

examinations for individuals in

positions with access to the most

sensitive and classified information and

materials in connection with DOE’s

atomic energy defense activities as a

necessary, prudent measure to fulfill

DOE’s national security responsibilities.

An additional part of DOE’s enhanced

counterintelligence program is the

establishment of a pilot program to

monitor and analyze selected outgoing

and incoming electronic mail (e-mail)

from the DOE Sandia National

Laboratories, Los Alamos National

Laboratory, Lawrence Livermore

National Laboratory, and Pacific

Northwest National Laboratory, which

are engaged in nuclear weapons design

or work involving special nuclear

material. The purpose of the pilot

project at the national laboratories is to

test whether e-mail monitoring is an

effective device to address threats to

DOE assets by foreign governments,

groups, organizations or persons that

attempt to gather classified and other

protected information through e-mail

communications with DOE Federal and

contractor personnel.

In accordance with the Privacy Act, 5

U.S.C. 552a, DOE proposes to amend

‘‘DOE–84, Counterintelligence

Investigative Records’’ by expanding the

categories of records section and

categories of individuals section. The

amendment will expand the categories

of records section to include hard copy

as well as electronic versions of

investigative reports, evaluations

records, polygraph examination records

and videotapes of polygraph sessions,

and compact disks of e-mail.

In addition, as a result of the

implementation of the DOE

counterintelligence evaluation program

to include the counterintelligence-scope

polygraph examination, the categories of

individuals section covered by the

system also will be expanded to include

employees and applicants for

employment with DOE and its

contractors (including subcontractors at

all tiers), and individuals who may be

assigned or detailed to Federal positions

at DOE. There are eight program

categories covered by the polygraph

examination regulation. These include

positions that DOE has determined

include counterintelligence activities or

access to counterintelligence sources

and methods; positions requiring access

to Sensitive Compartmented

Information; positions requiring access

to non-intelligence Special Access

Programs; positions subject to the

Personnel Assurance Program (PAP) or

Personnel Security Assurance Program

(PSAP); positions with a need-to-know

or access to information specifically

designated by the Secretary regarding

the design and operation of nuclear

weapons and associated use and control

features; positions within the Office of

Independent Oversight and Performance

Assurance, or any successor thereto,

involved in inspection and assessment

of safeguards and security functions,

including cyber-security, of the

Department; and positions within the

Office of Security and Emergency

Operations, or any successor thereto.

The categories of individuals also will

include those individuals who

voluntarily request a polygraph

examination in order to respond to

questions that have arisen in the context

of a counterintelligence investigation.

These last examinations are referred to

as exculpatory polygraph examinations.

The categories of individuals also will

be expanded as a result of the e-mail

analysis pilot project to include users of

the e-mail systems at the Sandia

National Laboratories, Los Alamos

National Laboratory, Lawrence

Livermore National Laboratory, and

Pacific Northwest National Laboratory.

Hard copy and electronic versions of

investigative records and

counterintelligence evaluation records,

except polygraph records and videotape

and e-mail records, contained in this

system of records may be maintained at

DOE Headquarters or other DOE sites

listed below. The polygraph records and

videotapes will be maintained only at

the DOE Test Center, Albuquerque, NM,

87106, and at DOE, Headquarters, 1000

Independence Avenue, SW.,

Washington, DC 20585. The records will

be stored as paper records, electronic

records, and videotapes. The polygraph

records are safeguarded in locked

cabinets and electronic records are

password protected. Access is limited to

authorized staff only.

The e-mail records will be maintained

only at the DOE Sandia National

Laboratories, Los Alamos National

Laboratory, Lawrence Livermore

National Laboratory, Pacific Northwest

National Laboratory, and at DOE

27306 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585.

The records will be stored as electronic

records on compact disks. The e-mail

records are safeguarded in locked

cabinets, and access is limited to

authorized staff only.

The polygraph examinations are

authorized by the National Defense

Authorization Act of Fiscal Year 2000,

Pub. L. 106–65 section 3154; the

Employee Polygraph Protection Act,

Pub. L. 100–347; 29 U.S.C. 2006

(b)(1)(B); Executive Order 12958,

Classified National Security Information

(April 17, 1995); Executive Order 12968,

Access to Classified Information

(August 2, 1995); and Presidential

Decision Directive-61.

The pilot e-mail analysis project is

authorized by the Electronic

Communications Privacy Act, Pub. L.

99–508, 18 U.S.C. 2510 et seq.,

Executive Order 12333, and the DOE

Procedures for Intelligence Activities.

DOE–88 Epidemiologic and Other

Health Studies, Surveys and

Surveillances

This notice proposes to amend ‘‘DOE–

88 Epidemiologic and Other Health

Studies, Surveys and Surveillances’’ by

establishing a new routine use

disclosure pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000. The

proposed routine use will allow

disclosure of information maintained in

the system to the Department of Health

and Human Services, its contractors,

grantees, and cooperative agreement

holders to estimate radiation doses and

other workplace exposures received by

Department of Energy Federal and

contractor employees. The Secretary of

Health and Human Services and the

Secretary of Energy shall each make

available information to researchers and

the general public on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. This disclosure is compatible

with the purpose for which the

information is being collected and

maintained.

III. Discussion of New Systems of

Records

DOE–3 Employee Concerns Program

Records

The Department of Energy (DOE)

proposes to establish a new system of

records entitled ‘‘DOE–3 Employee

Concerns Program Records.’’ The DOE

recognizes that free and open expression

pertaining to the concerns of DOE

Federal and contractor and

subcontractor employees is essential to

accomplishing DOE’s mission. The

employees have the right and

responsibility to report concerns

relating to the environment, safety,

health, or management of Department

operations. The Employee Concerns

Program is designed to encourage open

communication; inform employees of

the proper forum for consideration of

their concerns; ensure employees can

raise issues without fearing reprisal;

address employee concerns in a timely

and objective manner; and provide

employees an avenue for consideration

of concerns that fall outside existing

systems.

The categories of records maintained

in the system will include concerns or

complaints brought to the attention of

the appropriate Employee Concerns

Program office. This can include the

receipt of complaints filed under 10

CFR part 708, Department of Energy

Contractor Employee Protection

Program, informal complaints; names;

social security numbers; work and home

address and telephone numbers; job

titles; job series; grade or pay levels;

organization; supervisor names and

telephone numbers; copies of employee

records such as personnel actions;

performance appraisals; pay and leave

records and security clearance

documents; management reports;

witness statements; affidavits;

checklists; and notes. The records

maintained in this system will be used

by the Department Employee Concerns

Program offices to document concerns

brought to their attention and to assist

in the resolution of concerns about

various work-related issues including

the environment, safety, health,

employer-supervisor relationships, or

work processes and practices.

The records will be maintained at all

Department Employee Concerns

Program offices at DOE Headquarters

and Field offices. The categories of

individuals covered will include current

and former DOE employees, and current

and former DOE contractor and

subcontractor employees who have filed

appropriate concerns.

This system proposes five new

routine use disclosures. The five

proposed routine uses will allow

disclosure to designated representatives,

including union or legal representatives,

acting in their official capacity on behalf

of the employee raising a concern or

complaint; to a member of Congress or

their staff when submitting a request

involving a constituent and the

constituent has requested assistance

with respect to the subject matter of the

record; to an appropriate Federal, State

or local agency that is authorized to

review and resolve or assist in the

resolution of the concern or complaint;

to another Federal agency; to a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by or at the request of the

Department or another Federal agency;

and to a contractor or subcontractor of

the Department that is authorized or

responsible to review and resolve the

issue(s) raised in the concern or

complaint, including a mediator,

facilitator, or arbitrator. These routine

uses are compatible with the purpose of

the system enabling the Department to

document and resolve employee

concerns about environmental, safety

and health issues, employee-supervisor

relations, work processes and practices,

and other work-related issues.

The DOE proposes to exempt this

system from subsections (k)(1), (2), and

(5) of the Privacy Act, 5 U.S.C. 552a, to

the extent that information within the

system meets the requirements of those

subsections of the Act. The system will

further be exempted from subsections

(c)(3), (d), and (e)(1) of 5 U.S.C. 552a to

the extent the information in this system

of records is exempt pursuant to 5

U.S.C. 552a(k)(1), (2), and (5). See DOE

Privacy Act Regulation at 10 CFR part

1008.12(b). The DOE Privacy Act

regulation will be amended to allow

these exemptions by publishing a

separate proposed rulemaking under

RIN: 1901–AA69.

The records in this system will be

stored both in paper hard copy and in

an automated database.

DOE–4 EIA-Form 457 Residential

Energy Consumption Survey

On April 20, 1983, the DOE

established a new system of records

entitled ‘‘EIA Residential Energy

Consumption Survey’’ (RECS). This

system of records was grouped with an

existing system of records ‘‘DOE–67

Participants in Experiments Studies and

Surveys’’ and published as Subsystem C

‘‘EIA Residential Energy Consumption

Survey’’ at 48 FR 16959. On November

27, 1998, DOE–67 and all of its

subsystems were inappropriately

deleted at 63 FR 65575. Documents

within Subsystem C, are still required

and maintained by the Energy

Information Administration (EIA).

For this reason, the DOE is

republishing the portion of DOE–67 that

covered records maintained in

Subsystem C. This notice proposes to

change the name to ‘‘DOE–4 EIA-Form

457 Energy Survey Report—Residential

Energy Consumption Survey (RECS).’’

Data is collected by the EIA to satisfy

the needs of the U.S. Government, State

governments, industry, and the public

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27307

for information at the national and subnational levels on the consumption of

and expenditures for fuels used by

American homes. The data includes

energy-related housing characteristics,

appliance use, thermal characteristics of

the housing unit, household vehicles,

conservation measures taken by the

household, demographic features of the

household and weather conditions. The

EIA disseminates this data through

published reports used by a wide range

of public and private groups, special

statistical reports to U.S. Government

agencies, and distribution of the basic

data on computer data files properly

edited to protect the identity of the

household.

The data in the system of records will

be collected by Roper Starch

Worldwide, Inc. The information will be

used by government and private groups

for monitoring, modeling, and

policymaking about energy use in U.S.

households. In order to preserve the

confidentiality of the data and to protect

the privacy of the respondents, no

individually identifiable data will be

released.

DOE–6 EIA Customer Database

The DOE is proposing to establish a

new system of records entitled ‘‘DOE–6

EIA Customer Data Base.’’ The EIA of

the DOE is developing a program to

gather data about its products and

services provided to its customers. The

data collection pertains largely to

companies that request energy related

information. However, there are

occasions when private citizens request

energy related information. The EIA will

collect and maintain the names of its

customers, business addresses and

telephone numbers, description of

information requested, and description

of service(s). This data will be analyzed

and evaluated by EIA staff personnel to

account for orders and subscriptions

and to better understand the needs and

interests of its customers. The data may

be retrieved under categories of records.

The information will be maintained in

computer programs and accessible to

password holders in secured offices.

The system is being established under

the authority vested in the Secretary

contained in 42 U.S.C. 7101 et seq. and

50 U.S.C. 2401 et seq. The records also

are maintained to better understand,

control, and prepare for the work flow

of the office and meeting the customers’

needs. As a result, DOE does not believe

the maintenance of this system will

have any substantial effect on the

privacy and other personal or property

rights of the subject individuals. Access

is restricted to authorized management

personnel on a need-to-know basis.

DOE–7 Whistleblower Investigation,

Hearing, and Appeal Records

DOE proposes to establish a new

system of records entitled ‘‘DOE–7

Whistleblower Investigation, Hearing,

and Appeal Records.’’ The records are

being compiled by DOE as part of the

Department’s efforts to resolve

whistleblower complaints, made by

employees of DOE and by DOE

contractors, at the investigatory,

hearing, and appeal stages of a

proceeding, for which the Office of

Hearings and Appeals bears the

responsibility. See Title 10, Code of

Federal Regulations, part 708. These

records will consist of information

gathered, recorded, or processed in the

course of the investigation of an

allegation of acts of reprisal taken

against a DOE employee or DOEcontractor employee who claims to have

made a protected disclosure, as defined

in those regulations, or in the course of

a subsequent hearing or appeal. These

records do not include the informal

handling of whistleblower concerns in

the Department’s various Employee

Concerns offices, nor files maintained at

the Office of the Deputy Secretary

concerning appeals from determinations

made by the Director of the Office of

Hearings and Appeals.

Information in the system will

include whistleblower reprisal

complaints; names and other identifying

information about whistleblowers, their

co-workers, their supervisors, and other

individuals; employment records such

as personnel actions and performance

appraisals; witness statements and

affidavits; notes taken by employees of

the Office of Hearings and Appeals;

reports of investigation; and

correspondence related to the

processing of the complaints.

The proposed new system will pertain

to DOE employees and DOE-contractor

employees who file reprisal complaints.

Although the records contained in this

system will be protected from disclosure

in accordance with the provisions of the

Privacy Act, the identity of the

employee will be made known to his or

her employer, because that entity will

be provided with a copy of the

complaint. See 10 CFR 708.11.

Moreover, decisions, opinions, reports

of investigation, orders and other

determinations that the Office of

Hearings and Appeals issues concerning

such complaints are public documents

and are published, along with our other

decisions and orders, in a looseleaf

service entitled Federal Energy

Guidelines, as well as on the Office’s

website, the current address of which is

http:/www.oha.doe.gov.

DOE proposes to exempt this system

from subsections (k)(1), (2), and (5) of

the Privacy Act, 5 U.S.C. 552a, to the

extent that information within the

system meets the requirements of those

subsections of the Act. The system will

further be exempted from subsections

(c)(3), (d), and (e)(1) of 5 U.S.C. 552a to

the extent the information in this system

of records is exempt pursuant to 5

U.S.C. 552a(k)(1), (2), and (5). See DOE

Privacy Act Regulation at 10 CFR

1008.12(b). The DOE Privacy Act

regulation will be amended to allow

these exemptions by publishing a

separate proposed rulemaking under

RIN: 1901–AA69.

DOE–10 Worker Advocacy Records

The Energy Employees Occupational

Illness Compensation Program Act of

2000 (hereinafter the ‘‘Act’’), Pub. L.

106–398, provides that DOE assist

workers with occupational illnesses to

file State workers’ compensation claims.

DOE contractor employees with

occupational illnesses that are not

covered under the Federal program

created by the Act can apply to the DOE

Office of Worker Advocacy for help in

obtaining State workers’ compensation

benefits. Under this effort, DOE will

forward a worker’s application to an

independent panel of physicians

appointed by the Secretary of Health

and Human Services. The panel will

determine whether the employee’s

illness or death was due to exposure to

a toxic substance at a DOE facility.

Based on a determination of workrelatedness, the Office of Worker

Advocacy could assist the employee

with a State claim for benefits, and DOE

contractors would be directed not to

contest claims before the State.

To adequately carry out the

responsibilities given to DOE under the

Act, the Office of Worker Advocacy will

collect and maintain several types of

records, e.g. medical records,

employment records, to assist current

and former DOE contractor employees

or their families with the filing of State

workers’ compensation claims for

conditions that may be due to exposures

during employment by or for DOE. The

assistance provided by this Office may

include, but is not limited to the

following: (1) Maintaining a helpline;

(2) conducting outreach and educational

programs; (3) providing referral

assistance; and (4) case review.

Although the primary focus is on DOE

contractor employees, assistance may be

provided to DOE Federal employees and

employees of other agencies by directing

them to the appropriate compensation

programs, such as the Federal

Employees Compensation Act program

27308 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

administered by the Department of

Labor.

Individually identifiable information

will not appear in published or

unpublished reports, studies, or

surveys. The system, however, will

contain records compiled to complete

published or unpublished reports,

studies, or surveys from which

information may be retrieved by name

or other personal identifier. Nonidentifiable information regarding the

assumptions, methodology, and data

used in establishing radiation doses

under section 3623(d) of the Energy

Employees Occupational Illness

Compensation Program Act of 2000 will

be made available to researchers and the

general public, consistent with the

protection of private medical records.

DOE–12 Automated Materials and

Property Systems (AMPS)

The DOE is proposing to establish a

new system of records entitled ‘‘DOE–

12, Automated Materials and Property

Systems (AMPS).’’ The Department has

established a Working Capital Fund

(WCF) that charges benefitting programs

and organizations for certain

administrative and housekeeping

activities traditionally funded in a

central account. One of the activities is

a central supply service for stock and

non-stock supplies and equipment that

are maintained to meet in whole or in

part the requirements of the

Department.

The AMPS will be used by the DOE

to control the incoming and outgoing

expendable supplies that are used by

DOE Headquarters employees to

perform their work. The system will

maintain inventories and costs of all

supply products; records on quantities

of supplies at the warehouse and all self

service stores; prices for all of the items

in each location; and point of sale

transactions at all locations. Receipts

will be generated that provide

information about purchasers from their

DOE identification badges. Reports will

be created to provide usage, trends,

customers, dates of purchases, and other

related information. This information is

provided to the WCF for billing DOE

program offices. The WCF issues bills to

Headquarters program offices for both

stock and non-stock supplies that were

purchased for use by their employees.

DOE–15 Intelligence Related Access

Authorization

The DOE is proposing to establish a

new system of records entitled ‘‘DOE–15

Intelligence Related Access

Authorization.’’ This system will consist

of administrative records concerning

DOE Federal and contractor employees,

consultants and certain other persons

applying for, granted, or denied access

to certain categories of classified

information. The purpose of the system

is to satisfy the requirements of

Executive Order 12333, ‘‘United States

Intelligence Activities,’’ Executive Order

12958, ‘‘Classified National Security

Information’’ (April 17, 1995); Executive

Order 12968, ‘‘Access to Classified

Information’’ (August 2, 1995);

Presidential Decision Directive-61, U.S.

Department of Energy

Counterintelligence Program, the DOE

Procedures for Intelligence Activities,

and DOE Order 5670.1A, Management

and Control of Foreign Intelligence.

Under DOE Order 5670.1A, the Director

of the Office of Intelligence is directed

to control access to and use of Sensitive

Compartmented Information (SCI) and

other classified intelligence information

bearing the Director, Central Intelligence

(DCI), authorized control markings, and

to approve access to SCI in compliance

with DCI directives. The proposed

system will contain information

necessary for the Director, IN, to

conduct eligibility determinations,

adjudications, revocations, and appeals

from denials and revocations. The

system is being established under the

authority vested in the Secretary

contained in 42 U.S.C. 7101 et seq. and

50 U.S.C. 2401 et seq. Access will be

limited to authorized staff only.

The DOE proposes to exempt this

system from subsections (k)(1), (2), and

(5) of the Privacy Act, 5 U.S.C. 552a, to

the extent that information within the

system meets the requirements of those

subsections of the Act. The system will

further be exempted from subsections

(c)(3), (d), and (e)(1) of 5 U.S.C. 552a to

the extent the information in this system

of records is exempt pursuant to 5

U.S.C. 552a(k)(1), (2), and (5). See DOE

Privacy Act Regulation at 10 CFR Part

1008.12(b). The DOE Privacy Act

regulation will be amended to allow

these exemptions by publishing a

separate proposed rulemaking under

RIN: 1901–AA69.

The seven proposed new systems

identified above have been assigned

reserve numbers that were previously

assigned to systems of records that have

been deleted or are being deleted with

this notice.

IV. Discussion of Deletion Notices

During the review process of the

systems of records established by DOE

under the Privacy Act, DOE identified

35 record systems for deletion. These

record systems either duplicate other

governmental or departmental record

systems, were obsolete, or were not

record systems subject to the Privacy

Act. The published notice of these

deleted systems can be found at 47 FR

14285, April 2, 1982; 62 FR 61497,

November 18, 1997; and 63 FR 65575,

November 27, 1998. This notice also

deletes nine additional DOE internal

record systems.

We have determined that information

maintained in six systems of records is

no longer collected or maintained.

These systems are ‘‘DOE–12 Nationwide

Traineeship Reporting System’; ‘‘DOE–

22 Plant Services History’’; ‘‘DOE–47

Security Investigation Records’’; ‘‘DOE–

65 Energy Extension Service Records’;

‘‘DOE–76 California, Utah, and Nevada

Milk Directory’’; and ‘‘DOE–87 Human

Radiation Helpline Records.’’

DOE–40 Contractor Employee

Insurance Claims’’ currently covers

Federal employees who sustain injuries

while working on the job. It is not

necessary for the DOE to maintain a

record system of this type since these

records are covered by the governmentwide system DOL/GOV’t-1 ‘‘Office of

Workers’’ Compensation Programs,

Federal Employees’ Compensation Act

File’’ that is administered by the

Department of Labor.

Information maintained in ‘‘DOE–74

Bonneville Power Administration

Conservation Program’’ is retrieved by

company or utility name and, therefore,

does not constitute a Privacy Act system

of records.

Information maintained in ‘‘DOE–78

Pacific Northwest Residential Energy

Survey’’ is retrieved by company or

utility name and, therefore, does not

constitute a Privacy Act system of

records.

Information maintained in ‘‘DOE–27

Foreign Travel Records’’ duplicates

information in a DOE internal system,

‘‘DOE–26 Official Travel Records.’’

The following is a listing of all the

record systems that DOE identified or

has deleted from the Department’s

inventory of systems of records.

A. OBSOLETE

DOE–6

SYSTEM NAME:

Report of Consultants to DOE

Contracts (Deleted November 18, 1997).

DOE–7

SYSTEM NAME:

Applications and Reference Checks

for Overseas Employment with

International Atomic Energy Agency

(IAEA) (Deleted November 18, 1997).

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27309

DOE–12

SYSTEM NAME:

Nationwide Traineeship Reporting

System (Deleted with this notice).

DOE–15

SYSTEM NAME:

Payroll and Pay Related Data for

Employees of Terminated Contractors

(Deleted November 27, 1998).

DOE–17

SYSTEM NAME:

Certificates of Eligibility for FHA

Insured Loans (Deleted November 18,

1997).

DOE–22

SYSTEM NAME:

Plant Services History (Deleted with

this notice).

DOE–29

SYSTEM NAME:

Technology Training Program—Skill

Training at Technician Level (Deleted

November 18, 1997).

DOE–30

SYSTEM NAME:

Nuclear Qualification Examination

Records (Deleted April 2, 1982).

DOE–32

SYSTEM NAME:

Government Motor Vehicle Operator

Records (Deleted November 27, 1998).

DOE–39

SYSTEM NAME:

Labor Standards Complaints &

Grievances (Deleted November 27,

1998).

DOE–47

SYSTEM NAME:

Security Investigation Records

(Deleted with this notice).

DOE–63

SYSTEM NAME:

Electric Rate Demonstration Data Base

(Deleted April 2, 1982).

DOE–64

SYSTEM NAME:

Low-Income Weatherization Program

Home Report Records (Deleted

November 18, 1997).

DOE–65

SYSTEM NAME:

Energy Extension Service Records

(Deleted with this notice).

DOE–68

SYSTEM NAME:

Minority Energy Technical Assistance

Program (METAP) Records (Deleted

November 18, 1997).

DOE–76

SYSTEM NAME:

California, Nevada, and Utah Milk

Directory (Deleted with this notice).

DOE–78

SYSTEM NAME:

Clinch River Breeder Reactor Plant

Work Force Survey (Deleted with this

notice).

DOE–79

SYSTEM NAME:

Clinch River Breeder Reactor Plant

Work Force Survey (Deleted November

27, 1998).

DOE–80

SYSTEM NAME:

Quality Assurance Training and

Qualification Records (Deleted April 2,

1982).

DOE–87

SYSTEM NAME:

Human Radiation Helpline Records

(Deleted with this notice).

B. DUPLICATES OTHER SYSTEMS OF RECORDS

DOE–3

SYSTEM NAME:

DOE Personnel Appraisal and

Development Records (Deleted

November 18, 1997. This system

duplicates Office Personnel

Management OPM/Gov’t-2).

DOE–4

SYSTEM NAME:

Applications for DOE Employment

(Deleted November 18, 1997. This

system duplicates Office of Personnel

Management OPM/Gov’t-5).

DOE–10

SYSTEM NAME:

Office of General Counsel Time and

Accountability Reports (Deleted

November 27, 1998. This system

duplicates DOE–13 Payroll and Leave

Records).

DOE–16

SYSTEM NAME:

Reports of Financial Interest (Deleted

November 18, 1997. This system

duplicates Office of Government Ethics

OGE/Gov’t-1 and OGE/Gov’t-2).

DOE 27

SYSTEM NAME:

Foreign Travel Records (Deleted with

this notice. This system duplicates DOE

internal system DOE–26 ‘‘Official Travel

Records’’).

DOE–36

SYSTEM NAME:

Statistical Analysis Using Personnel

Security Questionnaire (Deleted

November 18, 1997. This system

duplicates DOE–88 ‘‘Epidemiologic and

Other Health Studies, Surveys and

Surveillances’’).

DOE–37

SYSTEM NAME:

Equal Employment Opportunity

Complaint Files (Deleted November 18,

1997. This system duplicates Equal

Employment Opportunity Commission

EEOC/Gov’t-1).

DOE–40

SYSTEM NAME:

Contractor Employee Insurance

Claims (Deleted with this publication

notice. This system duplicates the

Department of Labor DOL/Gov’t-1 Office

of Workers’ Compensation Program

Federal Employees’ Compensation Act

File).

DOE–42

SYSTEM NAME:

Personnel Security Clearance Index

(Deleted November 27, 1998).

DOE–67

SYSTEM NAME:

Participants in Experiments Studies,

and Surveys (Deleted November 27,

1998).

DOE–69

SYSTEM NAME:

Residential Solar Water Heating

Workshops Pilot Program Records

(Deleted November 18, 1997).

DOE–70

SYSTEM NAME:

Electricity Uses and Conservation

Analysis Records (Deleted November

18, 1997).

C. NOT RETRIEVED BY NAME OR PERSONAL

IDENTIFIERS

27310 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

DOE–20

SYSTEM NAME:

Imprest Fund and Cashiers (Deleted

November 18, 1997).

DOE–74

SYSTEM NAME:

Bonneville Power Administration

Conservation Program (Deleted with this

notice).

V. Comment Procedures

As provided by section 3(e)(11) of the

Privacy Act of 1974, interested persons

are invited to submit written data, views

or comments related to these proposals

to the U.S. Department of Energy, FOIA

and Privacy Act Division, MA–73, 1000

Independence Avenue, SW.,

Washington, DC 20585. ‘‘Comments’’

should be written on the outside of the

envelope and on the documents

submitted to DOE with the designation

‘‘Department of Energy Privacy Act

Systems of Records Proposals.’’ These

comments and all other relevant

information will be considered by DOE

before the various proposals are adopted

in their final form.

If no comments to the contrary are

received with respect to a particular

proposed system, it is the intent of the

DOE to operate any such system as

proposed at the expiration of the 45-day

advance notice period for informing

Congress and OMB of proposed new

systems as defined in OMB Circular A–

130.

The DOE is submitting the Reports on

New Systems and Amended Systems

required by OMB Circular A–130

concurrently with publication of the

Federal Register Notice.

In consideration of the foregoing, the

measures described above are proposed.

Set forth below is the compilation of the

DOE Privacy Act Systems of Records

that includes a Table of Contents and

the text of the individual systems of

records.

Issued in Washington, DC on May 2, 2001.

Richard H. Hopf,

Acting Director, Office of Management and

Administration.

VI. Table of Contents of All DOE

Systems of Records as Adopted or

Proposed

DOE–1 Grievance Records

DOE–2 Supervisory Maintained Personnel

Records

DOE–3 Employee Concern Program Records

(Proposed New System—DOE Assigned

Number Is Being Re-issued)

DOE–4 Consumption Survey (RECS)

(Proposed New System—DOE Assigned

Number is Being Re-issued)

DOE–5 Personnel Records of Former

Contractor Employees

DOE–6 EIA Consumer Data Base (Proposed

New System—DOE Assigned Number is

Being Re-issued)

DOE–7 Whistleblower Investigation,

Hearings and Appeals Records (Proposed

New System—DOE Assigned Number is

Being Re-issued)

DOE–8 Intergovernmental Personnel Act

(IPA) Contracts

DOE–9 Members of DOE Advisory

Committees

DOE–10 Worker Advocacy Records

(Proposed New System—DOE Assigned

Number is Being Re-issued)

DOE–11 Emergency Locator Records

DOE–12 Automated Materials Property

System (AMPS) (Proposed New System—

DOE Assigned Number is Being Re-issued)

DOE–13 Payroll and Leave Records

DOE–14 Report of Compensation

DOE–15 Intelligence Related Access

Authorization (Proposed New System—

DOE Assigned Number is Being Re-issued)

DOE–16 Deleted—Reserved

DOE–17 Deleted—Reserved

DOE–18 Accounts Payable Financial

System

DOE–19 Accounts Receivable Financial

System

DOE–20 Deleted—Reserved

DOE–21 Emergency Defense Mobilization

Files

DOE–22 Deleted—Reserved

DOE–23 Property Accountability System

DOE–24 Land Records

DOE–25 U.S. DOE Commuter Locator and

Parking Space Information System

DOE–26 Official Travel Records

DOE–27 Deleted with this notice—Reserved

DOE–28 General Training Records

DOE–29 Deleted—Reserved

DOE–30 Deleted—Reserved

DOE–31 Firearms Qualifications Records

DOE–32 Deleted—Reserved

DOE–33 Personnel Medical Records

DOE–34 Employee Assistance Program

DOE–35 Personnel Radiation Exposure

Records

DOE–36 Deleted—Reserved

DOE–37 Deleted—Reserved

DOE–38 Occupational and Industrial

Accident Reports

DOE–39 Deleted—Reserved

DOE–40 Deleted—Reserved

DOE–41 Legal Files (Claims, Litigation,

Criminal Violations, Patents, and Others)

DOE–42 Deleted—Reserved

DOE–43 Personnel Security Clearance

DOE–44 Special Access Authorization for

Categories of Classified Information

DOE–45 Weapons Data Access Control

System

DOE–46 Clearance Board Cases

DOE–47 Deleted with this notice—Reserved

DOE–48 Security Education and/or

Infraction Reports

DOE–49 Security Communications File

DOE–50 Personnel Assurance Program

Records

DOE–51 Employee and Visitor Access

Control Records

DOE–52 Access Control Records of

International Visits, Assignments, and

Employment at Facilities and Contractor

Sites.

DOE–53 Access Authorization for

Information Technology Group (ITG)

Equipment

DOE–54 Investigative Files of the Inspector

General

DOE–55 Freedom of Information and

Privacy Act (FOIA/PA) Requests for

Records

DOE–56 Congressional Constituent

Inquiries

DOE–57 Congressional Profiles

DOE–58 General Correspondence Files of

the Secretary of Energy

DOE–59 Mailing List for Requesters of

Energy Related Information

DOE–60 Deleted—Reserved

DOE–61 Census of High Energy Physicists

DOE–62 Historical Files—Published

Information Concerning Selected Persons

in the Energy Field

DOE–63 Deleted—Reserved

DOE–64 Deleted—Reserved

DOE–65 Deleted—Reserved

DOE–66 Power Sales to Individuals

DOE–67 Deleted—Reserved

DOE–68 Deleted—Reserved

DOE–69 Deleted—Reserved

DOE–70 Deleted—Reserved

DOE–71 The Radiation Accident Registry

DOE–72 The DOE Radiation Study Registry

DOE–73 The US–DPTA Registry

DOE–74 Deleted—Reserved

DOE–75 Call Detail Records

DOE–76 Deleted with this notice—Reserved

DOE–77 Physical Fitness Test Records

DOE–78 Deleted with this notice—Reserved

DOE–79 Deleted—Reserved

DOE–80 Deleted—Reserved

DOE–81 Counterintelligence

Administrative and Analytical Records and

Reports

DOE–82 Grant and Contract Records for

Research Projects, Science Education, and

Related Activities

DOE–83 Allegations Based Inspections

Files of the Office of the Inspector General

DOE–84 Counterintelligence Investigative

Records

DOE–85 Reserved

DOE–86 Human Radiation Experiments

Records

DOE–87 Deleted with this notice—

Reserved

DOE–88 Epidemiologic and Other Health

Studies, Surveys, and Surveillances

Text of Notices

DOE–1

SYSTEM NAME:

Grievance Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION(S):

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87115

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27311

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy,

Brookhaven National Laboratory,

Industrial Medicine Division, Upton,

NY 11973

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Grand

Forks Energy Technology Center, P.O.

Box 8213, University Station, Grand

Forks, ND 58201

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Laramie

Energy Technology Center, P.O. Box

3395, University Station, Laramie, WY

82070

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 14100, Las

Vegas, NV 89114

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612

U.S. Department of Energy, Ohio

Field Office, P.O. Box 3020,

Miamisburg, OH 45342

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 90403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former Department of

Energy (DOE) employees, consultants,

board members, and applicants.

CATEGORIES OF RECORDS IN THE SYSTEM:

Grievances; names; social security

numbers; work and home address; work

and home telephone numbers; job titles,

series, and grade levels; organization;

supervisors’ names and telephone

numbers; copies of employee records,

such as personnel actions, performance

appraisals, pay and leave records, and

security clearance documents;

management reports; witness

statements; affidavits; checklists; notes;

and relevant correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 5 U.S.C. 7121, and 5 CFR part

771.

PURPOSE(S):

The records are maintained and used

by the Department to resolve employee

concerns about working conditions, the

administration of collective bargaining

agreements, employee-supervisor

relations, and work processes.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to union

officials acting in their official capacity

as a representative of the grievant or

affected employees under 5 U.S.C.

Chapter 71.

2. A record from this system may be

disclosed as a routine use to a member

of Congress submitting a request

involving a constituent when the

constituent has requested assistance

from the member concerning the subject

matter of the record. The member of

Congress must provide a copy of the

constituent’s request for assistance.

3. A record from this system may be

disclosed as a routine use to an

appropriate Federal, State, or local

agency that is authorized to review and

resolve the issue(s) raised in the

grievance.

4. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to (1) a person

representing the Department or assisting

in such representation; (2) others

involved in the matter, their

representatives and persons assisting

such persons; and (3) witnesses,

potential witnesses, their

representatives and assistants, and any

other persons possessing information

pertaining to the matter when it is

necessary to obtain information or

testimony relevant to the matter.

5. A record from this system may be

disclosed as a routine use to a contractor

of the Department who is authorized to

review and resolve the issue(s) raised in

the grievance, including a mediator or

arbitrator in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by the name

of the grievant or complainant or other

personal identifier, such as social

security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director of Human

Resources Management, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

Field Offices: The Human Resources

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

27312 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records generally are kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORDS PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The grievant or complainant,

applicable management officials,

program office records, congressional

offices, and fact finders’ notes and

reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–2

SYSTEM NAME:

DOE–Personnel Supervisor

Maintained Personnel Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87115

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy,

Brookhaven National Laboratory,

Industrial Medicine Division, Upton,

NY 11973

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Grand

Forks Energy Technology Center, P.O.

Box 8213, University Station, Grand

Forks, ND 58201

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Laramie

Energy Technology Center, P.O. Box

3395, University Station, Laramie, WY

82070

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 14100, Las

Vegas, NV 89114

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612

U.S. Department of Energy, Ohio

Field Office, P.O. Box 3020,

Miamisburg, OH 45342

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 90403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current Department of Energy (DOE)

employees, former employees who have

departed within the last year, assigned

military or detailed personnel, and

applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Copies and summaries of employment

history; SF–171; job description;

education; address; next of kin; home

and work telephone numbers; date of

birth; awards and commendations

received; participation in professional

or community activities; training;

earnings and leave data; travel actions;

certification or qualification

examinations; injury reports; appraisals;

copy of ADP-produced Form 702; Form

50; assignment records; security

infraction notices; records of supervisoremployee discussions; supervisor

observations; reprimands; admonitions;

adverse actions; commendations;

contingency planning data; security

clearance status; and Government

property in employee possession.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by DOE to maintain a file of personnel

information that would allow DOE

managers to make informed personnel

and management decisions concerning

employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

2. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

3. A record from this system may be

disclosed as a routine use to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member concerning the subject

matter of the record. The member of

Congress must provide a copy of the

constituent’s request for assistance.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27313

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters and Field Offices: The

immediate supervisor of the subject of

the record(s).

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject employee, employee’s

supervisor(s), personnel action

documents, payroll documents, and

personnel security documents.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–3

SYSTEM NAME:

Employee Concerns Program Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585.

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87185–

5400.

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Nevada

Operations Office, 232 Energy Way,

North Las Vegas, NV 89030

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 200

Administration Road, Oak Ridge, TN

37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Office of

River Protection, P.O. Box 550, MS A1–

61, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93

Unite A, Golden, CO 80402

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Savannah

River Operations Office, Road 1A,

Aiken, SC 29802

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former Department of

Energy (DOE) employees and DOE

contractor and subcontractor employees

who file concerns or complaints with

the DOE Employee Concerns Program

offices.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee concerns, informal

whistleblower reprisal complaints,

names, social security numbers, work

and home addresses and telephone

numbers, job titles, series, grade or pay

levels; organization; supervisors names

and telephone numbers; copies of

employee records such as personnel

actions, performance appraisals, pay

and leave records and security clearance

documents; management reports;

witness statements; affidavits;

checklists; notes; and relevant

correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 42 U.S.C. 2201 (p); 42 U.S.C.

7254; 42 U.S.C. 5801(a).

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

PURPOSE:

The records are maintained and used

by the Department to document and

resolve employee concerns about

environmental, safety and health issues,

employee-supervisor relations, work

processes and practices, and other workrelated issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to union

officials acting in their official capacity

as a representative of the grievant or

affected employees under 5 U.S.C.

Chapter 71.

2. A record from this system may be

disclosed as a routine use to a member

of Congress submitting a request

involving a constituent when the

constituent has requested assistance

from the member of Congress with

respect to the subject matter of the

record. The member of Congress must

provide a copy of the constituent’s

request for assistance.

3. A record from this system may be

disclosed as a routine use to the

appropriate local, State or Federal

agency in the event that a record within

this system of records, alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal

27314 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

or regulatory in nature, and whether

arising by general statue of particular

program pursuant thereto.

4. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to (1) a person

representing the Department or assisting

in such representation; (2) others

involved in the matter, their

representatives and persons assisting

such persons; and (3) witnesses,

potential witnesses, their

representatives and assistants, and any

other persons possessing information

pertaining to the matter when it is

necessary to obtain information or

testimony relevant to the matter.

5. A record from this system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by the name

of the concerned employee or

complainant or other personal

identifier, such as social security

number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE records schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, Office of

Employee Concerns, U.S. Department of

Energy, 1000 Independence Avenue,

SW., Washington, DC 20585.

Field Offices: The Director of the

Office of Employee Concerns at the

‘‘System locations’’ listed above are the

system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

and Privacy Act Division, U. S.

Department of Energy or the Privacy Act

Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records generally are kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORDS PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The concerned employee or

complainant; applicable management

officials; program office records; and

congressional offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

The system is exempt under

subsections 552a(k)(1), (2) and (5) of the

Privacy Act to the extent that

information within the system meets the

criteria of those subsections of the Act.

Such information has been exempted

from the provisions of subsections

(c)(3); 5 U.S.C. 552a (d); 5 U.S.C. 552a

(e)(1) of the Act; see the Department’s

Privacy Act regulation at 10 CFR part

1008.

DOE–4

SYSTEM NAME:

FORM EIA–457 Survey Reports

(Residential Energy Consumption

Survey (RECS)).

SYSTEM LOCATION:

U.S. Department of Energy, Energy

Information Administration (EIA), 1000

Independence Avenue, SW.,

Washington, DC 20585.

Roper Starch Worldwide, Inc.,

Response Analysis Division, 1060 State

Road, Princeton, NJ 08540.

SECURITY CLASSIFICATION:

Unclassified.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons responding to the FORM

EIA–457 (Residential Energy

Consumption Survey (RECS)) or a

sample thereof.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, age, gender, race, ethnicity,

home address, home telephone number,

income, family size and composition,

characteristics of housing unit,

household vehicles, name and address

of landlord, name and address of fuel

suppliers, and records of energy

purchases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE:

The information is collected and

maintained by the DOE to measure the

levels of energy consumption used by

homeowners and the cost of heating

fuel. The information also is used for

monitoring, modeling and making

policy decisions regarding energy use in

U.S. households.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name

and identification number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27315

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Administrator, Energy

Information Administration, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORDS ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual and energy

supply companies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–5

SYSTEM NAME:

Personnel Records of Former

Contractor Employees.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87115

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Naval

Petroleum Reserves in California, P.O.

Box 11, Tupman, CA 93276

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserves, 907

North Poplar, Suite 150, Casper, WY

82601

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Ohio

Field Office, PO BOX 3020, Miamisburg,

OH 45343–3020

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109, West

Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550 Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Former employees of companies that

currently have or have had a contract

with the Department of Energy (DOE).

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, employment history, earnings,

medical history, and other related

information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq., 50 U.S.C. 2401

et seq. and the Memorandum of

Understanding between the Department

of Energy and the Department of Health

and Human Services, 56 FR 9701,

March 7, 1991.

PURPOSE(S):

The records are maintained and used

by the DOE to verify employment of

contractor employees who have worked

at a DOE facility or for a prime

management and operating contractor

for the DOE to settle or pay claims

associated their employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to the

appropriate local, State or Federal

agency when records alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature, and whether

arising by general statue of particular

program pursuant thereto.

2. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the reporting of

an investigation of an employee, the

letting of a contract, or the issuance of

a license, grant, or other benefit. The

Department must deem such disclosure

to be compatible with the purpose for

which the Department collected the

information.

3. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; and (3) witness,

potential witness, or their

representatives and assistants, and any

person possesses information pertaining

to the matter when it is necessary to

obtain information or testimony relevant

to the matter.

4. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) compatible with the

purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractor of

the Department, or other United States

Government agencies and their

components, or

27316 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

5. A record from this system may be

disclosed as a routine use to foreign

governments in accordance with

treaties, international conventions, or

executive agreements.

6. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

7. A record from the system of records

may be disclosed to a member of

Congress submitting a request involving

the constituent when the constituent

has requested assistance from the

member concerning the subject matter

of the record. The member of Congress

must provide a copy of the constituent’s

request for assistance.

8. A record from the system of records

may be disclosed to contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health and the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry pursuant to

Memoranda of Understanding between

the Department and the Department of

Health and Human Services or its

components.

9. A record from the system may be

disclosed to contractors, grantees,

participants in cooperative agreements,

collaborating researchers, or their

employees, in performance of health

studies or related health or

environmental duties pursuant to their

contracts, grants, and cooperating or

collaborating research agreements. In

order to perform such studies, the

Department, its contractors, grantees,

participants in cooperative agreements,

and collaborating researchers may

disclose a record to: Federal, state and

local health and medical agencies or

authorities; to subcontractors in order to

determine a subject’s vital status or

cause of death; to health care providers

to verify a diagnosis or cause of death;

or to third parties to obtain current

addresses for participants in healthrelated studies, surveys, and

surveillance. All recipients of such

records are required to comply with the

Privacy Act, to follow prescribed

measures to protect personal privacy,

and to disclose or use personally

identifiable information only for the

above described research purposes.

10. A record from this system may be

disclosed to members of DOE advisory

committees, the Department of Health

and Human Services Advisory

Committee on Projects Related to

Department of Energy Facilities, and to

designated employees of Federal, State,

or local government or governmentsponsored entities authorized to provide

advice to the DOE concerning health,

safety, or environmental issues. All

recipients of such records are required

to comply with the Privacy Act, to

follow prescribed measures to protect

personal privacy, and to disclose or use

personally identifiable information only

for the purpose of providing advice to

the DOE or to the Department of Health

and Human Services.

11. A record from this system be

disclosed to Department of Health and

Human Services, their contractors,

grantees, and cooperative agreement

holders, pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000, to

estimate radiation doses and other

workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available

information to researchers and the

general public on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored as paper records.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Access is

limited to those whose official duties

require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, Office of

Contractor Human Resource

Management, U.S. Department of

Energy, 1000 Independence Avenue,

SW., Washington, DC 20585.

Field Offices: The Managers of the

‘‘System locations’’ listed above are the

system managers for their respective

portions of the system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U. S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The employer of the subject

individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–6

SYSTEM NAME:

EIA Customer Data Base.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy (DOE),

Energy Information Administration

(EIA), 1000 Independence Avenue, SW.,

Washington, DC 20585.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27317

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons requesting energy related

information.

CATEGORIES OF RECORDS COVERED BY THE

SYSTEM:

The following information may be

maintained in the system: EIA contact

name, date of contact, contact method,

address, e-mail address, telephone

number, fax number, description of

information or services requested,

description of services, and energy

interests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE:

The records are used and maintained

by the DOE to analyze, evaluate and

better serve EIA customers, their needs,

and their interests.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name, email address, or telephone number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Administrator, Energy Information

Administration, U.S. Department of

Energy, 1000 Independence Avenue,

SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with DOE regulation

implementing the Privacy Act, Title 10,

Code of Federal Regulations, Part 1008,

a request by an individual to determine

if a system of records contains

information about him/her should be

directed to the Director, Headquarters

Freedom of Information Act and Privacy

Act Division, U.S. Department of

Energy, or the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORDS ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–7

SYSTEM NAME:

Whistleblower Investigation,

Hearings, and Appeals Records.

SECURITY CLASSIFICATION:

Classified and unclassified.

SYSTEM LOCATION:

These records are maintained at the

Office of Hearings and Appeals, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585–0107.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former employees of the

Department of Energy (DOE), contractor

and subcontractor employees whose

complaints are received at the Office of

Hearings and Appeals pursuant to Title

10, Code of Federal Regulations, part

708, and pursuant to section 3164 of the

National Defense Authorization Act for

FY 2000, Pub. L. 106–65, codified at 42

U.S.C. 7239.

CATEGORIES OF RECORDS IN THE SYSTEM:

Whistleblower reprisal complaints;

names, social security numbers, work

and home addresses and telephone

numbers, job titles, series, grade or pay

levels; organization information;

supervisors’ names and telephone

numbers; copies of employee records

such as personnel actions, performance

appraisals, pay and leave records, and

security clearance documents;

management reports; witness

statements; affidavits; checklists; notes;

reports of investigation; and relevant

correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 42 U.S.C. 2201(b), (c), (I), (p),

5814, 5815, 7251, 7254, 7255, 7257; 42

U.S.C. 7239.

PURPOSE(S):

The records are maintained and used

by the DOE to document and resolve

complaints made by employees of DOE

and its contractors and subcontractors

who allege retaliation by their employer

for disclosure of information concerning

danger to public or worker health or

safety, substantial violations of law, or

gross mismanagement; for participation

in Congressional proceedings; or for

refusal to participate in dangerous

activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed to any source from which

additional information is requested

when necessary to obtain information

relevant to the processing of a

whistleblower complaint by the Office

of Hearings and Appeals. The source

will be provided such information from

the system of records only to the extent

necessary to identify the individual,

inform the source of the purpose(s) of

the request, and to identify the type of

information requested.

2. A record from this system may be

disclosed as a routine use to the

appropriate local, State or Federal

agency in the event that a record within

this system of records, alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature, and whether

arising by general statute of particular

program pursuant thereto.

3. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to (1) persons

representing the Department or assisting

27318 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

in such representation; (2) others

involved in the matter, their

representatives and assistants, and any

other person possessing information

pertaining to the matter, when it is

necessary to obtain information or

testimony relevant to the matter.

4. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publicly

available pleadings, filings, or

discussion in open court) when such

disclosure (1) is relevant to, and

necessary for, the proceeding, and (2) is

compatible with the purpose for which

the Department collected the record;

and (3) the proceeding involves:

(a) The Department, its predecessor

agencies, current or former contractor of

the Department, or other United States

Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or United States

Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity,

or in any individual capacity where the

Department or other United States

Government agency has agreed to

present the employee.

5. A record from this system may be

disclosed as a routine use to contractors

in performance of their contracts, and

their officers and employees who have

a need for the record in the performance

of their duties. Those provided

information under this routine use are

subject to the same limitations

applicable to DOE officers and

employees under the Privacy Act.

6. A record from this system may be

disclosed as a routine use to a member

of Congress submitting a request

involving a constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. Decisions, opinions, reports of

investigation, orders and other

determinations signed by investigators,

hearing officers or the Director of the

Office of Hearings and Appeals that are

records contained in this system of

records may be published for the

general public, for precedential or

educational purposes, in paper format

and electronically on the Office of

Hearings and Appeals’ website, the

current address of which is

http://www.oha.doe.gov.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by

complainant’s name or other personal

identifier or case number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only to the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE records schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Docket and Publications

Branch, Office of Hearings and Appeals,

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585–0107.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, at Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

and Privacy Act Division, U. S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘system

locations.’’ The request should include

the requester’s complete name, time

period, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification Procedures

above.

RECORD SOURCE CATEGORIES:

The complainant; individuals and

organizations that have pertinent

knowledge about the subject of the

complaint; those authorized by the

complainant to furnish information;

confidential informants; and

Congressional offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

The system is exempt under

subsections 552a(k)(1), (2) and (5) of the

Privacy Act to the extent that

information within the system meets the

criteria of those subsections of the Act.

Such information has been exempted

from the provisions of subsections

(c)(3); 5 U.S.C. 552a (d); 5 U.S.C. 552a

(e)(1) of the Act; see the DOE Privacy

Act regulation at Title10, Code Federal

Regulations, Part 1008.

DOE–8

SYSTEM NAME:

Intergovernmental Personnel Act

(IPA) Agreements.

SYSTEM CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, Forrestal Building, 1000

Independence Avenue, SW.,

Washington, DC 20585

U.S. Department of Energy,

Headquarters, Germantown, 19901

Germantown Road, Germantown, MD

20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26507

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U. S. Department of Energy, National

Petroleum Technology Office, William

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27319

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Office of

Naval Reactors, Crystal City, VA 22202

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Ohio

Field Office, P.O. Box 3020,

Miamisburg, OH 45343–3020

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Bldg., Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are now, or have

been, under an IPA agreement to or from

the Department of Energy (DOE).

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, home and work addresses,

social security number, home and work

telephone numbers, salary, and related

correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 5 U.S.C. Chapter 33, Subchapter

VI, and 5 CFR part 334.

PURPOSE:

The records are maintained and used

by DOE to provide a basis for payments

under the terms of the IPA agreements,

provide employment histories, and

provide information for reports and

program evaluations.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed to State and local

governments, institutions of higher

education, Federally Funded Research

and Development Centers, or other

‘‘eligible’’ organizations for the purpose

of assigning prospective individuals for

temporary periods.

2. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as electronic

media and paper records.

RETRIEVABILITY:

Records may be retrieved by name or

social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Deputy Assistant

Secretary for Human Resources, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington DC 20585.

Field Offices: The Personnel Officers

at the field locations listed above under

‘‘Systems Locations’’ are the system

managers for their respective portions of

this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual and current or

prospective employer.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–9

SYSTEM NAME:

Members of DOE Advisory

Committees.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, Office of

the Executive Secretariat, 1000

Independence Avenue, SW.,

Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All individuals who are members of a

Department of Energy (DOE) Advisory

Committee.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, biographical information,

home address and telephone number,

work address and telephone number,

type of business or organizational

affiliation, present position with

business or other organization, number

of years in present position, other

related experience, congressional

district, and photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; and the Federal Advisory

Committee Act, 5 U.S.C. App. 2.

27320 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

PURPOSE:

The records are maintained and used

by the DOE to keep a current listing of

advisory committee members.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member concerning the subject

matter of the record. The member of

Congress must provide a copy of the

constituent’s request for assistance.

2. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, Office of the

Executive Secretariat, U.S. Department

of Energy, 1000 Independence Avenue,

SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual, members of

Congress, and public interest groups.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–10

SYSTEM NAME:

Worker Advocacy Records.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585

U.S. Department of Energy, 19901

Germantown Road, Germantown, MD

20874–1290

U.S. Department of Energy, Albany

Research Center, 1450 Queen Avenue,

SW., Albany, OR 97321

U.S. Department of Energy,

Albuquerque Operations Office,

Pennsylvania & H Street, Kirtland Air

Force Base, Albuquerque, NM 87116

U.S. Department of Energy, Amarillo

Area Office, Highway 60 FM2373,

Amarillo, TX 79177

U.S. Department of Energy, Ames

Laboratory, #311 TASF, Iowa State

University, Ames, IA 50011

U.S. Department of Energy, Argonne

Group, 9800 South Cass Avenue,

Argonne, IL 60439

U.S. Department of Energy, Argonne

National Laboratory-East, 9700 South

Cass Avenue, Argonne, IL 60439

U.S. Department of Energy, Argonne

National Laboratory-West, INEEL, EBRII

Site, Scoville, ID 83415

U.S. Department of Energy, Atlanta

Regional Office, 75 Spring Street, Suite

200, Atlanta, GA 30308

U.S. Department of Energy, Bettis

Atomic Power Laboratory, Bechtel

Bettis, Inc., 814 Pittsburgh McKeesport

Blvd., West Mifflin, PA 15122–0079

U.S. Department of Energy,

Bonneville Power Administration, 905

NE 11th Avenue, Portland, OR 97232

U.S. Department of Energy,

Bonneville Power Administration, 1520

Kelley Place, Walla Walla, WA 99362

U.S. Department of Energy,

Bonneville Power Administration,

Seattle Customer Service Center, 1601

Fifth Avenue, #1000, Seattle, WA

98101–1625

U.S. Department of Energy,

Bonneville Power Administration,

Spokane Sales Office, 707 West Main

Street, Suite 500, Spokane, WA 99201

U.S. Department of Energy, Boston

Regional Office, John F. Kennedy

Federal Bldg., Room 675, Boston MA

02203–0002

U.S. Department of Energy,

Brookhaven Group, 53 Bell Avenue,

Bldg. 464, Upton, NY 11973

U.S. Department of Energy,

Brookhaven National Laboratory, P.O.

Box 5000, Upton, NY 11973–5000

U.S. Department of Energy, Carlsbad

Area Office, 4021 National Parks

Highway, Carlsbad, NM 88220

U.S. Department of Energy, Chicago

Regional Office, One South Wacker

Drive, Chicago, IL 60606–4616

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Denver

Regional Office, 1617 Cole Blvd., MS–

1721, Golden, CO 80401

U.S. Department of Energy,

Environmental Measurements

Laboratory, 201 Varick Street, 5th Floor,

New York, NY 10014–4811

U.S. Department of Energy, Fermi

Group, Kirk Road & Pine Street, Batavia,

IL 60510

Fermi National Accelerator

Laboratory, Kirk Road & Pine Street,

Batavia, IL 60510

U.S. Department of Energy, Fernald

Environmental Management Project,

7400 Willey Road, Cincinnati, OH

45030

U.S. Department of Energy, General

Atomics Site Office, 3550 General

Atomic Court, B–7, Room 119, San

Diego, CA 92121.

U.S. Department of Energy, Golden

Field Office, 1617 Cole Blvd., Golden,

CO 80401

U.S. Department of Energy, Grand

Junction Office, 2597 3/4 Road, Grand

Junction, CO 81503

U.S. Department of Energy, Hanford

Environmental Health Foundation, 3080

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27321

George Washington Way, Richland, WA

99352

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83403

U.S. Department of Energy, Idaho

National Engineering and

Environmental Laboratory, 2525 North

Fremont Avenue, Idaho Falls, ID 83401–

1563

U.S. Department of Energy, Idaho

National Engineering and

Environmental Laboratory, CF 690 MS

4149, Scoville, ID 83415

U.S. Department of Energy, Kansas

City Area Office, 2000 E 95th Street,

Kansas City, MO 64131–3095

U.S. Department of Energy, Kirtland

Area Office, Pennsylvania & H Street,

Albuquerque, NM 87185–5400

U.S. Department of Energy, Knolls

Atomic Power Laboratory, 2401 River

Road, Niskayuna, NY 12309

U.S. Department of Energy, Lawrence

Berkeley National Laboratory, 1

Cyclotron Road, Berkeley, CA 94720

U.S. Department of Energy, University

of California, Lawrence Livermore

National Laboratory, 7000 East Avenue,

P.O. Box 808, L–1, Livermore, CA 94550

U.S. Department of Energy, Lawrence

Livermore National Laboratory, Nevada

Test Site, University of California, P.O.

Box 45, Mercury, NV 89023

U.S. Department of Energy, Lockheed

Idaho Technical Center, 765 Lindsay

Blvd., Idaho Falls, ID 83403

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

University of California, Los Alamos

National Laboratory, SM #30 Bikini

Road, Los Alamos, NM 87545

U.S. Department of Energy,

Miamisburg Environmental

Management Project, 1 Mound Road,

Miamisburg, OH 45342–0066

U.S. Department of Energy, National

Energy Technology Laboratory (NETL–

MGN), 3610 Collins Ferry Road,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Laboratory (NETL–

PGH), 626 Cochrans Mill Road,

Pittsburgh, PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, One West Third

Street, Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, National

Renewable Energy Laboratory Area

Office, 1617 Cole Blvd., Golden, CO

80401–3393

U.S. Department of Energy, National

Renewable Energy Laboratory, 1617

Cole Blvd., Golden, CO 80401–3393

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserves, 907

N. Poplar, Suite 150, Casper, WY 82601

U.S. Department of Energy, Naval

Petroleum Reserves in California, 1601

New Stine Road, Suite 240, Bakersfield,

CA 93309

U.S. Department of Energy, Nevada

Operations Office, 232 Energy Way,

North Las Vegas, NV 89030–4199

U.S. Department of Energy, Nevada

Test Site Mercury, Nevada, Building

111, P.O. Box 677, Mercury, NV 89023–

0677

U.S. Department of Energy, New

Brunswick Laboratory, 9800 South Cass

Avenue, Bldg. 350, Argonne, IL 60439

U.S. Department of Energy, Oak Ridge

Institute for Science and Education, 230

Warehouse Road, Bldg. 1916T2, Oak

Ridge, TN 37830

U.S. Department of Energy, Oak Ridge

National Laboratory, Bethel Valley

Road, Oak Ridge, TN 37831

U.S. Department of Energy, Oak Ridge

Operations Office, 200 Administration

Road, Oak Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Office of

Scientific and Technical Information,

175 Oak Ridge Turnpike, Oak Ridge, TN

37830

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Pacific

Northwest National Laboratory, 902

Battelle Blvd., P.O. Box 999, Richland,

WA 99352

U.S. Department of Energy, Paducah

Site Office, 5600 Hobbs Road, West

Paducah, KY 42086

U.S. Department of Energy,

Philadelphia Regional Office, 1880 John

F. Kennedy Blvd., Suite 501,

Philadelphia, PA 19103–7483

U.S. Department of Energy,

Portsmouth Enrichment Office, 3930

U.S. 23, Perimeter Road, Piketon, OH

45661

U.S. Department of Energy, Princeton

Group Office, US Rt. 1, Forrestal

Campus C Site, Room B290 LSB,

Princeton, NJ 08542

U.S. Department of Energy, Princeton

Plasma Physics Laboratory, James

Forrestal Campus, Princeton, NJ 08542

U.S. Department of Energy,

Radiobiology & Environmental Health

Laboratory, University of California, San

Francisco, Box 0750, 3rd Avenue &

Parnassos Avenue, San Francisco, CA

94143–0750

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 90403–8200

U.S. Department of Energy, Sandia

National Laboratories, 1515 Eubank

Blvd., SE, Albuquerque, NM 87123

U.S. Department of Energy, Sandia

National Laboratories, 7011 E Avenue,

Livermore, CA 94551–0969

U.S. Department of Energy, Savannah

River Ecology Laboratory, Drawer E,

Aiken, SC 29802

U.S. Department of Energy, Savannah

River Operations Office, Road 1A,

Aiken, SC 29801

U.S. Department of Energy, Seattle

Regional Office, 800 Fifth Avenue, Suite

3950, Seattle, WA 98104

U.S. Department of Energy,

Southeastern Power Administration, 2

South Public Square, Samuel Elbert

Bldg., Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 728, Gore, OK 74435

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1223, Jonesboro, AR 72403

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 3337, Springfield, MO 65808

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Stanford

Linear Accelerator Center, 2575 Sand

Hill Road, Menlo Park, CA 94025

U.S. Department of Energy, Stanford

Site Office, 2575 Sand Hill Road, B–41,

MS: 8–A, Menlo Park, CA 94025

U.S. Department of Energy, Stanford

Synchrotron Radiology Laboratory,

Stanford University, P.O. Box 4349, MS

69, Stanford, CA 94025

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy,

Laboratory of Structural Biology and

Molecular Medicine, University of

California, 900 Veteran Avenue, Los

Angeles, CA 90024–1786

U.S. Department of Energy, Thomas

Jefferson National Accelerator Facility,

12000 Jefferson Avenue, Newport News,

VA 23606

U.S. Department of Energy, Waste

Isolation Pilot Project Office, P.O. Box

3090, Carlsbad, NM 88221

U.S. Department of Energy, West

Valley Demonstration Project, 10282

Rock Springs Road, West Valley, NY

14171–9799

U.S. Department of Energy, Western

Area Power Administration, 12155 W.

Alameda Parkway, Lakewood, CO

80228–1213

U.S. Department of Energy, Western

Area Power Administration, 1800 South

Rio Grande, Montrose, CO 81401

U.S. Department of Energy, Western

Area Power Administration, Colorado

27322 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

River Storage Region, 257 E 200 S, Suite

475, Salt Lake City, UT 84111–2048

U.S. Department of Energy, Western

Area Power Administration, Desert

Southwest Region, 615 S. 43rd Avenue,

Phoenix, AZ 85009

U.S. Department of Energy, Western

Area Power Administration, Rocky

Mountain Region, 5555 E. Crossroads

Blvd., Loveland, CO 80538–8986

U.S. Department of Energy, Western

Area Power Administration, Sierra

Nevada Region, 114 Parkshore Drive,

Folsom, CA 95630–4710

U.S. Department of Energy, Western

Area Power Administration, Upper

Great Plains Region, 2900 4th Avenue

North, Billings, MT 59101–1266

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

This system of records contains

materials submitted to DOE for the

purpose of seeking assistance in

obtaining compensation for an illness

believed to have been contracted due to

employment by or for DOE. These

records may pertain to individuals in

the following categories who contacted

DOE through the Workers’

Compensation Helpline, through a

member of Congress, or through

correspondence in any format. These

individuals may be: (1) Members of the

public; (2) employees or surrogates of

employees of DOE, its predecessor

agencies, and their contractors and

subcontractors; (3) former members of

the armed forces.

CATEGORIES OF RECORDS IN THE SYSTEM:

Telephone conversations;

correspondence to DOE from

individuals, members of Congress,

attorneys who represent workers, other

surrogates of workers, doctors, and other

Federal agencies; medical records;

employment records; exposure records;

safety records or other incident reports,

including but not limited to area

sampling data, accidental releases,

explosions, spills, etc.; workers’ or

family members’ contemporaneous

diaries, journals, or other notes; internal

DOE forms for reviewing worker cases;

physical and vocational rehabilitation

records; records pertaining to previously

filed claims; and any other records

related to or pertinent to the condition

or case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; The Energy Employees

Occupational Illness Compensation

Program Act of 2000, Pub. L.106–398.

PURPOSE(S):

The purpose of this system of records

is to collect and maintain records

needed by the Office of Worker

Advocacy to assist current and former

DOE contractor employees or their

families in connection with the filing of

state workers’ compensation claims for

conditions that may be due to exposures

during employment by or for DOE. The

assistance provided by this Office may

include, but is not limited to the

following: (1) Maintaining a helpline,

(2) conducting outreach and educational

programs, (3) providing referral

assistance, and (4) case review.

Although the primary focus is on DOE

contractor employees, assistance may be

provided to DOE federal employees and

employees of other agencies by directing

them to the appropriate compensation

programs, such as the Federal

Employees Compensation Act program

administered by the Department of

Labor.

Individually identifiable information

will not appear in published or

unpublished reports, studies or surveys.

However, the system will contain

records compiled in completing

published or unpublished reports,

studies or surveys from which

information may be retrieved by name

or other personal identifier. Nonidentifiable information regarding the

assumptions, methodology, and data

used in establishing radiation doses

under section 3623(d) of the Energy

Employees Occupational Illness

Compensation Program Act of 2000 will

be made available to researchers and the

general public, consistent with the

protection of private medical records.

ROUTINE USES OF THE RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF USERS

AND PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

2. A record from this system may be

disclosed as a routine use to DOE

financial assistance recipients in

performance of their financial assistance

agreements, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

3. A record from this system may be

disclosed as a routine use to other state

and Federal agencies or entities whose

mission entails reviewing or managing

workers’ compensation claims or

administering other benefits programs.

Those provided information under this

routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

4. A record from this system may be

disclosed as a routine use to members

of a physicians panel(s) established to

review and provide a determination

regarding whether the illness or death

that is the subject of an application for

compensation arose out of and in the

course of employment by or for DOE.

Those provided information under this

routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

5. A record from this system may be

disclosed as a routine use to medical

specialists in fields that include

occupational medicine, pulmonology,

immunology, toxicology, dermatology,

hematology/oncology, rheumatology,

neurology, neurotoxicology, psychiatry,

psychology, endocrinology, pathology,

and any other specialty that the

physicians panel member(s) deem

necessary to reach a conclusion in a

case. Those provided information under

this routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

6. A record from this system may be

disclosed as a routine use to the

personnel, contractors, grantees, and

cooperative agreement holders of the

Federal agency or agencies and its

components, designated by the

President to implement the Federal

compensation program established by

the Energy Employees Occupational

Illness Compensation Program Act.

Those provided information under this

routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

7. A record from this system may be

disclosed as a routine use to the

members and the staff of the DOE

advisory committee established to

provide advice on workers’

compensation issues, and the members

and the staff of an advisory board on

Radiation and Worker Health required

to be established under the Energy

Employees Occupational Illness

Compensation Program Act. All

recipients of such records are required

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27323

to comply with the Privacy Act, to

follow prescribed measures to protect

personal privacy, and to disclose or use

personally identifiable information only

for the purpose of providing advice

relating to workers’ compensation.

8. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

9. A record from this system may be

disclosed as a routine use to the

Department of Justice when DOE

determines that an individual may be

eligible for compensation under the

Radiation Exposure and Compensation

Act of 1990 (42 U.S.C. 2210, note, and

as further clarified in 28 CFR part 79),

a compensation program administered

by the Department of Justice.

10. A record from this system may be

disclosed as a routine use to the

appropriate local, state or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

11. A record from this system be

disclosed to Department of Health and

Human Services, their contractors,

grantees, and cooperative agreement

holders, pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000, to

estimate radiation doses and other

workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available

information to researchers and the

general public on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by the name

of the individual, case number and

document number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy, Director,

Office of Worker Advocacy, 1000

Independence Ave, SW., Washington,

DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as notification procedures.

RECORD SOURCE CATEGORIES:

Records in this systems will be

obtained from sources, including, but

not limited to the individual who is the

subject of the records; physicians and

other medical professionals; medical

institutions; state and Federal workers’

compensation offices; family members

of the subject; attorneys representing the

individual; individuals’ employer,

including DOE and its contractors and

subcontractors; medical laboratories;

other state and Federal agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT:

None.

DOE–11

SYSTEM NAME:

Emergency Operations Notification

Call List.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26507

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Office of

Naval Reactors, Crystal City, VA 22202

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

27324 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

U.S. Department of Energy, Ohio

Field Office, P.O. Box 3020,

Miamisburg, OH 45343–3020

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Bldg., Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Energy (DOE) senior

officials, office directors and key

support staff, and DOE contractors

involved in DOE Headquarters

emergency management and operations

activities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, office telephone number, home

telephone number, home address and

pager and cellular phone numbers (if

appropriate).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the DOE to create a list that will

enable 24 hour contact with select DOE

Headquarters personnel and contractors

to inform them of situations,

occurrences, and emergencies that may

impact DOE facilities or activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name of

subject individual.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters, Director, Office of

Nonproliferation and National Security,

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–12

SYSTEM NAME:

Automated Materials and Property

Systems (AMPS).

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U. S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy,

Germantown, 19901 Germantown Road,

Germantown, MD 20784–1290

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current Department of Energy (DOE)

Headquarters employees who purchase

supply products at the three Self Service

Stores in the Washington, DC area and

vicinity.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name of DOE employee, organization,

date of purchase, quantity, and price.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 42 U.S.C. 7263, and 42 U.S.C.

5815G.

PURPOSE(S):

The records are maintained and used

by the Department for billing purposes

under the Working Capitol Fund (WFC).

The WCF issues bills to Headquarters

program offices for both stock and non

stock supplies that were purchased for

use by employees to perform their work.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

1. A record from this system of

records may be disclosed as a routine

use to DOE contractors in performance

of their contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

2. A record in this system of records

may be disclosed as a routine use to a

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27325

member of Congress submitting a

request involving the constituent when

the constituent has requested assistance

from the member concerning the subject

matter of the record. The member of

Congress must provide a copy of the

constituent’s request for assistance.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name

and badge number of the DOE

employee.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Assets Management and

Support Services Group 1000

Independence Avenue, SW.,

Washington, DC 20585

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, Part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic locations(s) where the

requester believes the records are

located.

RECORDS ACCESS PROCEDURES:

Same as Notifications procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Sources of information for the system

include: supplies and their respective

price lists that are purchased and placed

into the supply system for sale;

purchases made by DOE employees; and

the information contained on the

employee’s badge.

SYSTEM EXEMPT FROM CERTAIN PROVISION OF

THE ACT:

None.

DOE–13

SYSTEM NAME:

Payroll and Leave Records.

SYSTEM CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Atlanta

Regional Support Office, 730 Peachtree,

NE., Suite 876, Atlanta, GA 30308

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Boston

Regional Support Office, One Congress

Street, Room 1101, Boston, MA 021144–

2021

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), 626 Cochrans Mill Road,

Pittsburgh, PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserves, 907

N. Poplar, Suite 150, Casper, WY 82601

U.S. Department of Energy, Naval

Petroleum Reserves in California, 1601

New Stine Road, Suite 240, Bakersfield,

CA 93309

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Office of

Scientific & Technical Information, P.O.

Box 62, Oak Ridge, TN 37831

U.S. Department of Energy, Ohio

Field Office, P.O. Box 3020,

Miamisburg, OH 45343

U.S. Department of Energy,

Philadelphia Regional Support Office,

1880 John F. Kennedy Boulevard, Suite

501, Philadelphia, PA 19103–7483

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, PO A, Aiken,

SC 29801

U.S. Department of Energy, Seattle

Regional Support Office, 800 Fifth

Avenue, Suite 3950, Seattle, WA 98104

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Energy (DOE)

personnel and consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:

Time and attendance records, earning

records, payroll actions, deduction

information requests, authorizations for

overtime and night differential, and

Office of Personnel Management (OPM)

retirement records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Privacy Act of 1974, Pub. L. 93–

27326 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

579 (5 U.S.C. 552a); General Accounting

Office Policy and Procedures Manual;

Personal Responsibility and Work

Opportunity Reconciliation Act, Pub. L.

104–193.

PURPOSE(S):

The records are maintained and used

by the DOE to document historical

information on employee wages,

deductions, retirement benefits, and

leave.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to the

Department of Treasury to collect

withheld taxes, process payroll

payments, and issue savings bonds.

2. A record from this system may be

disclosed as a routine use to the Internal

Revenue Service to process Federal

income tax payments and tax levies.

3. A record from this system may be

disclosed as a routine use to state and

local governments to process State and

local income tax deductions and court

ordered child support or alimony

payments.

4. A record from this system may be

disclosed as a routine use to OPM to

establish and maintain retirement

records and benefits.

5. A record from this system may be

disclosed as a routine use to the Thrift

Savings Board to update Section 401K

type records and benefits.

6. A record from this system may be

disclosed as a routine use to the Social

Security Administration to establish

Social Security records and benefits.

7. A record from this system may be

disclosed as a routine use to the

Department of Labor to process

workmen’s compensation claims.

8. A record from this system may be

disclosed as a routine use to the

Department of Defense to adjust military

retirement.

9. A record from this system may be

disclosed as a routine use to financial

institutions to credit net check deposits,

savings allotments, and discretionary

allotments.

10. A record from this system may be

disclosed as a routine use to the

employee unions to credit accounts for

employees with union dues deductions.

11. A record from this system may be

disclosed as a routine use to health

insurance carriers to process insurance

claims.

12. A record from this system may be

disclosed as a routine use to the General

Accounting Office to verify accuracy

and legality of disbursement.

13. A record from this system may be

disclosed as a routine use to the

Department of Veterans Affairs to

evaluate veteran’s benefits to which the

individual may be entitled.

14. A record from this system may be

disclosed as a routine use to States’

departments of employment security to

determine entitlement to unemployment

compensation or other State benefits.

15. A record from the system may be

disclosed as a routine use to the

appropriate local, State or Federal

agency in the event that a record within

this system of records, alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

16. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

17. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

18. A record from this system of

records may be disclosed as a routine

use to a member of Congress submitting

a request involving the constituent

when the constituent has requested

assistance from the member concerning

the subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

19. A record from this system may be

disclosed as a routine use to the Office

of Child Support Enforcement,

Administration for Children and

Families, Department of Health and

Human Services, Federal Parent Locator

System (FPLS) and Federal Tax Offset

System to locate individuals and

identify their income sources to

establish paternity, establish and modify

orders of support, and for enforcement

action.

20. A record from this system may be

disclosed as a routine use to the Office

of Child Support Enforcement,

Administration for Children and

Families, Department of Health and

Human Services, FPLS and Federal Tax

Offset System, for release to the Social

Security Administration to verify social

security numbers in connection with the

operation of the FPLS by the Office of

Child Support Enforcement.

21. A record from this system may be

disclosed as a routine use to the Office

of Child Support Enforcement,

Administration for Children and

Families, Department of Health and

Human Services, FPLS and Federal Tax

Offset System, for release to the

Department of Treasury to administer

the Earned Income Tax Credit Program

(Section 32, Internal Revenue Code of

1986) and verify a claim with respect to

employment in a tax return.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name,

social security number, and payroll

number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, U.S.

Department of Energy, Office of Chief

Financial Officer, 1000 Independence

Avenue, SW., Washington, DC 20585.

Field Offices: The Managers of the

‘‘System locations’’ listed above are the

system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27327

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual, supervisors,

timekeepers, official personnel records,

and the Internal Revenue Service.

SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF

THE ACT:

None.

DOE–14

SYSTEM NAME:

Report of Compensation.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87115

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Naval

Petroleum Reserves in California, Post

Office Box 11, Tupman, CA 93276

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserves, 907

North Poplar, Suite 150, Casper, WY

82601

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 14100, Las

Vegas, NV 89114

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street, 700

N, Oakland, CA 94612–5208

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy, Strategic

Petroleum Reserve Office, 9000

Commerce Road East, New Orleans, LA

70123

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees of the Department of

Energy (DOE) and contractors

performing and operating onsite service

work in the DOE-owned or controlled

facilities, including long-term architectengineering and cost-reimbursement

construction contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, job title, contractor, current

salary up to $100,000, amount

reimbursed, and other compensation

(actual and amount reimbursed).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the DOE to aid Managers of Field

Offices, Program Secretarial Officers and

Headquarters Program Managers in

determining the reasonableness of

compensation paid to top level

contractor employees and to monitor the

growth of contractor compensation at all

levels.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as magnetic

tape and paper records.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

27328 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, Office of

Contractor and Resource Management,

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

Field Offices: The Managers of the

‘‘System locations’’ listed above are the

system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Contractor salary administrative

personnel.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–15

SYSTEM NAME:

Intelligence Related Access

Authorization.

SECURITY CLASSIFICATION:

Classified and unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, Office of

Intelligence, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Lawrence

Livermore National Laboratory, 7000

East Avenue, B–261, Livermore, CA

94551

U.S. Department of Energy, Idaho

National Engineering & Environmental

Laboratory Systems Analysis Facility,

2271 N. Boulevard, Idaho Falls, ID

83403

U.S. Department of Energy, Nevada

Operations Office, 232 Energy Way, Las

Vegas, NV 89193

U.S. Department of Energy, Pacific

Northwest National Laboratory, Energy

& Environmental Sciences Building

(EESB), 3230 Q Avenue, Richland, WA

99352

U.S. Department of Energy, Sandia

National Laboratories, Center for

National Security & Arms Control,

Building 810W, Albuquerque, NM

87185

U.S. Department of Energy, Remote

Sensing Laboratory, EG&G/EM, 4600 N.

Hollywood Blvd. Nellis AFB, Bldg 2211,

Las Vegas, NV 89191–6403

U.S. Department of Energy, Los

Alamos National Laboratory,

Nonproliferation & National Security,

TA–3, Building SM–43, Los Alamos,

NM 87544

U.S. Department of Energy, Savannah

River Operations Office, Savannah River

Technology Center, Technical Area 700,

Bdlg 735–A, New Ellington, SC 29809

U.S. Department of Energy, Special

Technologies Laboratory, 5520 Ekwill

Street, Santa Barbara, CA 93111

U.S. Department of Energy, Lockheed

Martin Energy Systems, P.O. Box 2003,

Blair Road Oak Ridge, TN 37831–7312

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former DOE employees

and contractor employees; applicants

for employment at DOE; individuals

who may be assigned or detailed to

Federal positions at DOE; consultants to

DOE.

CATEGORIES OF RECORDS IN THE SYSTEM:

The following information may be

maintained in the system: Results of

background investigations, law

enforcement records, reports and files;

reports on foreign contacts/travel;

records, reports and files received from

other DOE elements and other Federal

agencies related to intelligence

activities; polygraph examination

records, reports and videotapes of the

polygraph session; eligibility evaluation

reports; and electronic mail stored on

CD.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C., 2401

et seq.; The Atomic Energy Act of 1954,

as amended; 42 U.S.C. 7239; Executive

Order 12333, United States Intelligence

Activities (December 4, 1981);

Department of Energy Procedures for

Intelligence Activities, approved by the

Attorney General under Executive Order

12333 (October 19, 1992); Executive

Order 12958, Classified National

Security Information (April 17, 1995);

Executive Order 12968, Access to

Classified Information (August 2, 1995);

Presidential Decision Directive–61, U.S.

Department of Energy

Counterintelligence Program, and DOE

Order 5670.1A, Management and

Control of Foreign Intelligence.

PURPOSE(S):

The records are maintained and used

by the DOE to conduct eligibility

determinations, adjudications,

revocations and appeals from denials

and revocations. Under DOE Order

5670.1A the Director of Intelligence is

directed to control access to and use of

Sensitive Compartmented Information

(SCI) and other classified Intelligence

information bearing the Director,

Central Intelligence (DCI) authorized

control markings; and approve access to

SCI in compliance with DCI directives.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to the

appropriate Federal, State, or local

agency when records alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature, and whether

arising by general statute of particular

program pursuant thereto.

2. A record from the system may be

disclosed as a routine use to a Federal,

state or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

3. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27329

conduct of litigation to (1) a person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; and (3) a witness,

potential witness, or their

representatives and assistants, and any

person possessing information

pertaining to the matter when it is

necessary to obtain information or

testimony relevant to the matter, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter.

4. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publicly

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to and necessary for, the

proceeding; and (2) compatible with the

purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractor of

the Department, or other United States

Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

5. A record from this system may be

disclosed as a routine use to foreign

governments in accordance with

treaties, international conventions, or

executive agreements.

6. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

7. A record from the system of records

may be disclosed to a member of

Congress submitting a request involving

the constituent when the constituent

has requested assistance from the

member concerning the subject matter

of the record. The member of Congress

must provide a copy of the constituent’s

request for assistance.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM.

STORAGE:

Records may be stored as paper

records, electronic media, and

videotapes.

RETRIEVABILITY:

Records may be retrieved by name

and/or social security number.

SAFEGUARDS:

Paper records and videotapes are

maintained in locked cabinets.

Electronic records are controlled

through established DOE computer

center procedures (personnel screening

and physical security), secured for

classified information and are password

protected. Passwords are known only by

the system manager. Access is limited to

those whose official duties require

access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Intelligence, U.S.

Department of Energy, Forrestal

Building, 1000 Independence Avenue,

SW., Washington, DC 20585.

Field Offices: The managers of the

System Locations listed above are the

system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the Department’s

Privacy Act regulation at Title 10, Code

of Federal Regulations, part 1008, a

request by an individual to determine if

a system of records contains information

about him/her should be directed to the

Director, Headquarters, Freedom of

Information Act and Privacy Act

Division, U.S. Department of Energy, or

the Privacy Act Office at the appropriate

address identified above under System

Locations. Requests for polygraph

records should be directed to the FOIA/

PA Division, U.S. Department of Energy

(Headquarters). The request should

include the requester’s complete name,

time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above. Records are generally kept at

locations where work is performed. In

accordance with DOE’s Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification Procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual, present and

former DOE employees and DOE

contractor employees; consultants;

publicly available material; other

agencies within the Intelligence

Community; other agencies within the

U.S. Government, other offices within

the DOE; the FBI, and other federal,

state and local law enforcement

agencies; and sources contacted during

investigations.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

This system is exempt pursuant to

(k)(1), (2) and (5) of the Privacy Act, 5

U.S.C. 552a, to the extent that

information within the system meets the

requirements of those subsections of the

Act. To the extent the information in

this system of records is exempt

pursuant to 5 U.S.C. 552a(k)(1), (2) and

(5), the system has been further

exempted from subsections (c)(3) and

(4), (d), (e)(1), (e)(4)(G) and (H) and (f)

of 5 U.S.C. 552a under the Privacy Act

of 1974. See DOE’s Privacy Act

Regulation at 10 CFR 1008.12.

DOE–18

SYSTEM NAME:

Accounts Payable Financial System.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR, 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

27330 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83404

U.S. Department of Energy, National

Energy Technology Laboratory,

(Morgantown), P.O. Box 880,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Laboratory,

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U. S. Department of Energy, National

Petroleum Technology Office, William

Center, Tower One, 1West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserves, 907

North Poplar, Suite 150, Casper, WY

82601

U.S. Department of Energy, Naval

Petroleum Reserves in California, P.O.

Box 11, Tupman, CA 93276

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Ohio

Field Office, P.O. Box 3020,

Miamisburg, OH 45343

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U. S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80402–0928

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29808

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301–1069

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Creditors who are due money from

the Department of Energy (DOE),

including employees, former employees,

contractors, and members of the general

public.

CATEGORIES OF RECORDS IN THE SYSTEM:

Creditors name and address; amount

owed and services or goods received;

underpayment or other accounting

information; invoice number; servicing

bank name and address, and account

number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; the GAO Policy and Procedures

Manual; Statement of Federal Financial

Accounting Standards published by the

General Accounting Office and the

Office of Management and Budget.

PURPOSE(S):

The records are maintained and used

by the DOE to substantiate obligations

and payments to individuals for goods

and services received by the agency.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to the

appropriate local, State or Federal when

that record alone or in conjunction with

other information, indicates a violation

or potential violation of law whether

civil, criminal, or regulatory in nature.

2. A record from this system may be

disclosed to a Federal agency to

facilitate the requesting agency’s

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the reporting of

an investigation of an employee, the

letting of a contract, or the issuance of

a license, grant, or other benefit, to the

extent that the information is relevant

and necessary to the requesting agency’s

decision on the matter. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

3. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; and (3) witness,

potential witness, or their

representatives and assistants, and any

other person who possesses information

pertaining to the matter, when it is

necessary to obtain information or

testimony relevant to the matter.

4. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

5. A record from this system may be

disclosed as a routine use to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member concerning the subject

matter of the record. The member of

Congress must provide a copy of the

constituent’s request for assistance.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper,

electronic files, and magnetic tapes.

RETRIEVABILITY:

Records may be retrieved by name

and personal identification.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Office of Chief Financial

Officer, 1000 Independence Avenue,

SW., Washington, DC 20585. Field

Offices: The Managers of the ‘‘System

locations’’ listed above are the system

managers for their respective portions of

this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27331

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject individual, contracting

officer, and accounting records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–19

SYSTEM NAME:

Accounts Receivable Financial

System.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401–3393

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserve, 907 N.

Poplar, Suite 150, Casper, WY 82601

U.S. Department of Energy, Naval

Petroleum Reserves in California, P.O.

Box 11, Tupman, CA 93276

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Suite 700N, Oakland, CA94612–5208

U.S. Department of Energy, Ohio

Field Office, P.O. Box 3020,

Miamisburg, OH 45343–3020

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 10940,

West Mifflin, PA 15236–0940

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

Federal Building Lobby, Richland, WA

99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80402–0928

U.S. Department of Energy, Savannah

River Operations Office, Road 1A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

3063

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 7410

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons owing money to the

Department of Energy (DOE).

CATEGORIES OF RECORDS IN SYSTEM:

The following information may be

maintained in the system:

name, address, telephone number,

taxpayer identification number, and

other applicable debtor identifying

information; invoice number; amount

and status of claim; and history of

claim, including collection actions

taken.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Debt Collection Improvement

Act of 1996, 31 U.S.C. 3512; 5 U.S.C.

5701–09; Federal Property Management

Regulations 101–107; Treasury

Financial Manual; Executive Order

12009; and Executive Order 9397.

PURPOSE(S):

The records are maintained and used

by the DOE to record and manage the

Department’s accounts receivables.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to other

Federal agencies, consumer reporting

agencies for acquiring credit

information, and collection agencies to

aid in the collection of outstanding

debts owed to the Federal Government.

2. A record from this system may be

disclosed as a routine use to Defense

Manpower Data Center, Department of

Defense, the United States Postal

Service, and the other Federal, State, or

local agencies to identify and locate,

through computer matching, individuals

indebted to DOE who are receiving

Federal salaries or benefit payments.

Information from the match will be used

to collect the debts by voluntary

repayment, by administrative offset, or

by salary offset procedures.

3. A record from this system may be

disclosed as a routine use to the Internal

Revenue Service (1) to collect the debt

by offset against the debtor’s tax refunds

under the Federal Tax Refund Offset

Program, and (2) to obtain the mailing

address of a taxpayer to collect a debt

owed to the DOE. Subsequent disclosure

by DOE to a consumer reporting agency

is limited to the purpose of obtaining a

commercial credit report on the

particular taxpayer. The mailing address

information will not be used for any

other DOE purpose or disclosed by DOE

to another Federal, State, or local agency

which seeks to locate the same

individual for its own debt collection

purpose.

4. A record from this system may be

disclosed as a routine use to the

Department of the Treasury for the

27332 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

purpose of administrative offset and

debt recovery under section 31001

(m)(1) of the Debt Collection

Improvement Act of 1996 (Pub. L. 104–

134).

5. A record from this system may be

disclosed as a routine use to a

‘‘consumer reporting agency’’ as defined

by the Fair Credit Reporting Act, 15

U.S.C. 1681a(f), or the Federal Claims

Collections Act of 1966, 31 U.S.C.

3701(a)(3), in accordance with 31 U.S.C.

3711(f).

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name,

taxpayer identification number, or

invoice number.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Office of Chief

Financial Officer, U.S. Department of

Energy, 1000 Independence Avenue,

SW., Washington, DC 20585.

Field Offices: The Chief Financial

Officers of the ‘‘System locations’’ listed

above are the system managers for their

respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The individual who is the subject of

the record; contracting officer, where

applicable; and accounting records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–21

SYSTEM NAME:

Emergency Defense Mobilization

Files.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, Office of Emergency

Management, 1000 Independence

Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY

SYSTEM:

Members of the National Defense

Executive Reserve and other individuals

assigned responsibilities in the event of

a national defense emergency.

CATEGORIES OF RECORDS IN THE SYSTEM:

The following information may be

maintained in the system:

name, home address, home telephone

number, and e-mail address.

AUTHORITY FOR MAINTENANCE OF SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Defense Production Act of 1950.

PURPOSE(S):

The records are maintained and used

by the Department of Energy (DOE) to

facilitate security clearance information

for prompt re-assignment in the event of

a reservist call-up and activation.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to officials of

other departments and agencies to

administer the National Defense

Executive Reserve Program.

2. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored as paper records.

RETRIEVABILITY: RECORDS MAY BE RETRIEVED

BY NAME.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Access is

limited to those whose official duties

require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, Office of

Emergency Management, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORDS ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27333

DOE–23

SYSTEM NAME:

Property Accountability System.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, National

Energy Technology Laboratory,

(Pittsburgh) P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy,

Southeastern Area Power

Administration, 2 S. Public Square,

Elberton, GA 30635–2496

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK, 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Energy (DOE) and

contractor employees authorized to be

custodians of controlled DOE

equipment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Item description, date of purchase,

acquire date, purchase price, purchase

order number, vendor and

manufacturer, model/serial/license

number, property tag identification,

status/date, condition of property,

operation number, high risk field,

disposal code, responsible officer, the

employees’ assigned equipment,

account numbers, organization,

organization code, and location.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Federal Property and

Administrative Services Act of 1949,

section 202(b), 40 U.S.C. 483(b); and 41

CFR part 109, Federal Property

Management Regulation (FPMR),

Subchapter E, part 109.

PURPOSE(S):

The records are maintained and used

by the DOE to (a) provide inventories to

satisfy other Federal Procurement

Management Regulation requirements;

(b) to maintain a record of location of

emergency equipment; (c) to control

equipment assignments authorized

under union contracts; (d) to provide

management information necessary for

the budgeting and allocation of

equipment; and (e) to provide evidence

of assignment, location, and value in the

event that government property is

stolen.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to any law

enforcement agency as needed to

provide evidence of assignment,

location, and value in the event that

Government property is stolen.

2. A record from the system may be

disclosed as a routine use to the

appropriate local, State or Federal

agency when that record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

3. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; and (3) witness,

potential witness, or their

representatives and assistants, and any

other person who possess information

pertaining to the matter when it is

necessary to obtain information or

testimony relevant to the matter.

4. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

5. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

6. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

7. A record from this system of

records may be disclosed as a routine

use to a member of Congress submitting

a request involving the constituent

when the constituent has requested

assistance from the member concerning

the subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by tag

number, license number, custodian

name, employee identification number,

position number, accounting

information, catalog number, contract

number, make, model, security logon

identification, serial number, and

storage location.

SAFEGUARDS:

Paper records and microfilm are

maintained in locked cabinets and

desks. Electronic records are controlled

through established DOE computer

center procedures (personnel screening

and physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

27334 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy,

Southeastern Area Power

Administration, 2 S. Public Square,

Elberton, GA 30635–2496

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK, 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Information in this system comes

from the Payroll/Personnel system

application, various internal Bonneville

Power Administrative forms,

accountable property representative and

employees, data processing personnel,

and supply officers.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–24

SYSTEM NAME:

Land Records System.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Bonneville Power Administration,

Information Resources, P.O. Box 3621,

Portland, OR 97208

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals from whom or to whom

Western Area Power Administration

and Bonneville Power Administration

have acquired or given interests in land.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual, agency, and/or company

names; description of land tract, type of

agreement; rights granted or received;

history of the transaction, and IRS Form

1099 information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the DOE to track land rights

information resulting from property

right acquisitions outgrants, licenses,

transfer, exchanges, encroachments and

disposals in support of Western Power

Administration and Bonneville Power

Administration construction and

maintenance programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

2. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to (1) a person

representing the Department or assisting

in such representation; (2) others

involved in the matter, their

representatives and persons assisting

such persons; and (3) witnesses,

potential witnesses, their

representatives and assistants, and any

other persons possessing information

pertaining to the matter when it is

necessary to obtain information or

testimony relevant to the matter.

3. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractor of

the Department, or other United States

Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

4. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

5. A record from the system may be

disclosed as a routine use to the Internal

Revenue Service to provide notification

of individuals who have received

payment exceeding $600 on any one

land right transaction.

6. A record from the system may be

disclosed as a routine use to the

Department of Justice to provide

support of land right condemnation

actions.

7. A record from the system may be

disclosed as a routine use to courts and

attorneys for the purpose of land right

settlement disputes or litigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27335

RETRIEVABILITY:

Records may be retrieved by line

identification, personal identification,

cross referenced by name of landowner,

grantee, or grantor.

SAFEGUARDS:

Paper records and microfilm are

maintained in locked cabinets and

desks. Electronic records are controlled

through established DOE computer

center procedures (personnel screening

and physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS(S):

Bonneville Power Administration:

Manager, Real Estate, Bonneville Power

Administration, U.S. Department of

Energy, P.O. Box 3621, Portland, OR

97208

Western Area Power Administration:

Director, Division of Lands, Western

Area Power Administration, U.S.

Department of Energy, P.O. Box 3402,

Golden, CO 80401.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Information in this system comes

from individual landowners, grantees,

or grantors; agency officials; and state

and local authorities.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–25

SYSTEM NAME:

Commuter Locator and Parking Space

Information System.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Department of Energy (DOE)

employees and contractor employees

who apply as members of a car pool or

van pool for parking spaces managed

and controlled by DOE under the

general direction of the General Services

Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name of driver and car or van pool

members, federal service computation

date, payroll and other assigned

number, office address and telephone

number, home addresses, home

telephone numbers, make and year of

automobile, state of registration, tag

number of vehicles, number of days per

week in the car pool or van pool, and

other car pooling or van pooling

information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Executive Order 12778; DOE HQ

0344.1 Parking.

PURPOSE(S):

Records are maintained and used by

DOE to maintain information of existing

car pools, van pools, and other

categories of parking, in order to keep a

current record on employees who

commute to work.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to the Council

of Governments for commuter

connections.

2. A record from this system may be

disclosed as a routine use to individuals

seeking to car pool or van pool

operating from their community or

residential area.

3. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name,

location of parking assignment, home

address, assigned number, and license

number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director of Building

Operations U.S. Department of Energy,

1000 Independence Avenue, SW.,

Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, Part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

27336 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

RECORD AND ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

RECORD SOURCE CATEGORIES:

Individual car poolers and van

poolers.

DOE–26

SYSTEM NAME:

Official Travel Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Center

(Morgantown), P.O. Box 880,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Center (Pittsburgh),

P.O. Box 10940, Pittsburgh, PA 15236–

0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Tower Center One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserves in

Colorado, Utah, and Wyoming, 907

North Poplar, Suite 150, Casper, WY

82601

U.S. Department of Energy, Naval

Petroleum Reserves in California, 28950

Highway 119, P.O. Box 11, Tupman, CA

93276

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109, West

Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U. S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29808

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301–1069

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who travel or relocate at

the expense of DOE.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, telephone number,

social security number, travel itinerary,

mode and purpose of travel, advance

amount, expenses claimed, amounts

reimbursed, charge card account

numbers, residential sales records, and

receipts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 5 U.S.C. 301; 5 U.S.C. Chapter

57; Policy and Procedures Manual for

Guidance of Federal Agencies, Titles 3

and 4; Federal Travel Regulation;

Federal Property Management

Regulations 101–41; Department of

Energy Order DOE 1500.2A, Travel

Policy and Procedures.

PURPOSE(S):

The records are maintained and used

by DOE to document official domestic

and foreign travel and relocation

expenditures and to support

reimbursement of allowable expenses.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to the U.S.

Treasury for payment of claim.

2. A record from this system may be

disclosed as a routine use to the U.S.

General Accounting Office for audit and

verification of accuracy and legality of

disbursements.

3. A record from this system may be

disclosed as a routine use to the Internal

Revenue Service for notification

regarding taxable reimbursements.

4. A record from this system may be

disclosed as a routine use to the General

Services Administration for audit of

transportation services.

5. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name,

social security number, and travel

authorization number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27337

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Office of Chief Financial

Officer, 1000 Independence Avenue,

SW., Washington, DC 20585.

Field Offices: The Managers of the

‘‘System locations’’ listed above are the

system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, identification is required

before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Individual travelers, supervisors,

Government travel offices, and finance

office standard references.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–28

SYSTEM NAME:

General Training Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, Forrestal Building, 1000

Independence Avenue, SW.,

Washington, DC 20585

U.S. Department of Energy,

Headquarters, Germantown, 19901

Germantown Road, Germantown, MD

20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle,

WA, 98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Amarillo

Area Office, P.O. Box 30030, Amarillo,

TX 79120–0030

U.S. Department of Energy, Argonne

Area Office, 9800 South Cass Avenue,

Argonne, IL 60439

U.S. Department of Energy, Atlanta

Support Office, 730 Peachtree, NE.,

Suite 876, Atlanta, GA 30308

U.S. Department of Energy, Batavia

Area Office, P.O. Box 2000, Batavia, IL

60510

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy,

Bonneville Power Administration,

Lower Columbia Area, 1500 NE., Irving

Street, Portland, OR 97232

U.S. Department of Energy,

Bonneville Power Administration, Puget

Sound Area, 201 Queen Ann Avenue,

N., Suite 400, P.O. Box C—19030,

Seattle, WA 98109–1030

U.S. Department of Energy,

Bonneville Power Administration,

Snake River Area, 101 West Poplar,

Walla Walla, WA 99362

U.S. Department of Energy,

Bonneville Power Administration,

Upper Columbia Area, Room 561, U.S.

Court House, W. 920 Riverside Avenue,

Spokane, WA 99201

U.S. Department of Energy, Boston

Support Office, One Congress Street,

Room 1101, Boston, MA 02114–2021

US. Department of Energy,

Brookhaven Area Office, 53 Bell

Avenue, Bldg. 464, Upton, NY 11973

U.S. Department of Energy,

Brookhaven National Laboratory, P.O.

Box 5000, Upton, NY 11973–5000

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy,

Continuous Electron Beam Accelerator

Facility, 12000 Jefferson Avenue,

Newport News, VA 23606

US. Department of Energy, Dallas

Support Office, 1420 W. Mockingbird

Lane, Suite 400, Dallas, TX 75247

U.S. Department of Energy, Dayton

Area Office, P.O. Box 66, Miamisburg,

OH 45342–0066

U.S. Department of Energy, Denver

Support Office, 2801 Youngfield Street,

Suite 380, Golden, CO 80401–2266

U.S. Department of Energy, Fernald

Field Office, 7400 Willey Road,

Cincinnati, OH 45030

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Kansas

City Area Office, P.O. Box 410202,

Kansas City, MO 64141–0202

U.S. Department of Energy, Kansas

City Support Office, 911 Walnut Street,

Room 1411, Kansas City, MO 64106

U.S. Department of Energy, Kirtland

Area Office. P.O. Box 5400,

Albuquerque, NM 87185–5400

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, University

of California, Los Alamos National

Laboratory, P.O. Box 1663, Los Alamos,

NM 87545

U.S. Department of Energy, Metairie

Site Office, 900 Commerce Road, East,

New Orleans, LA 70123

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, New York

Support Office, 26 Federal Plaza, Room

3437, New York, NY 10278–0068

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Office of

Scientific and Technical Information,

P.O. Box 62, Oak Ridge, TN 37831

U.S. Department of Energy, Office of

Superconducting Super Collider, 2550

Beckleymeade Avenue, MS 1020,

Dallas, TX 75237–3946

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy,

Philadelphia Support Office, 1880 John

F. Kennedy Blvd., Ste 501, Philadelphia,

PA 19103–7483

US. Department of Energy, Phoenix

Area Office, P.O. Box 6457, Phoenix, AZ

85005

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, Idaho Branch

Office, P.O. Box 2469, Idaho Falls, ID

83403–2469

27338 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy, Seattle

Support Office, 800 Fifth Avenue, Suite

3950, Seattle, WA 98104

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Bldg., Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Western

Area Power Administration, Billings

Area Office, P.O. Box 35800, Billings,

MT 59107–5800

U.S. Department of Energy, Western

Area Power Administration, Loveland

Area Office, P.O. Box 3700, Loveland,

CO 80539–3003

U.S. Department of Energy, Western

Area Power Administration, Salt Lake

City Area Office, P.O. Box 11606, Salt

Lake City, UT 84147–0606

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Department of Energy (DOE)

Federal Employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name; resume; assigned number;

occupational series; training requests

and authorizations; grade; organization;

date of birth; social security number;

home address and telephone number;

special interest area; education

completed; course name; justification

for attending the course; direct and

indirect costs of training; coded

information dealing with purpose, type,

source of training; training evaluations;

course evaluation forms; training

examinations; training attendance

records; lesson plans; training

assignment sheets; reading assignment

sheets; position qualification statement;

self study sheet; position descriptions;

accounting records; and quarterly

training report.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Nuclear Waste Policy Act of

1982 (Pub. L. 97–425); Nuclear Waste

Policy Amendment Act of 1987 (Pub. L.

100–203); Government Employees

Training Act of 1958; and 5 CFR parts

410 and 412,

PURPOSE(S):

Records are maintained and used by

the Department to document planning,

completion, funding and effectiveness

of employee training and development.

Appropriate local, State and Federal

agencies use certain records maintained

in this system to ensure Departmental

compliance with other regulatory

requirements.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to Federal

agencies, including the Office of

Personnel Management, for purposes of

determining eligibility or suitability for

training and as source documents for

training reports; to training institutions

that personnel have requested to attend;

and to other Federal agencies as

necessary for payment of training.

2. A record from this system may be

disclosed as a routine use to state and

local governments, the Nuclear

Regulatory Commission (NRC), and

other Federal agencies that conduct

research, investigations, or audits to

determine whether DOE and contractor

personnel satisfy quality assurance

requirements for activities necessary to

obtain a license from the NRC for the

construction, operation and closing of a

nuclear waste repository and/or a

Monitored Retrievable Storage facility.

These activities also will include

research and development, site

characterization, transportation, waste

packaging, handling, design,

maintenance, performance

confirmation, inspection, fabrication,

and development and production of

repository waste forms.

3. A record from this system may be

disclosed as a routine use to federal,

state or local government officials where

the regulatory program being

implemented is applicable to the DOE

or contractor program and requires that

such access be provided for the conduct

of the regulatory agencies’ activities.

Those provided information under this

routine use are subject to the same

limitations applicable to DOE officers

and employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the record.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Director, Training and Human

Resource Development, 1000

Independence Avenue, SW.,

Washington, DC 20585–0702.

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27339

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individuals and their

supervisors.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–33

SYSTEM NAME:

Personnel Medical Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Wash, DC 20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, AlliedSignal, Kansas City Division, P.O. Box

419159, Kansas City, MO 64141

U.S. Department of Energy, Amarillo

Area Office, P.O. Box 30030, Amarillo,

TX 79120–0030

U.S. Department of Energy, Ames

Laboratory, Iowa State University,

Ames, IA 50011

U.S. Department of Energy, Argonne

Area Office, 9800 South Cass Avenue,

Argonne, IL 60439

U.S. Department of Energy, Ashtabula

Area Office, P.O. Box 579, Ashtabula,

OH 44005–0579

U.S. Department of Energy,

Bartlesville Project Office, 220 North

Virginia Avenue, P.O. Box 1398,

Bartlesville, OK 74003

U.S. Department of Energy, Battelle

Columbus Laboratories, 505 King

Avenue, Room A–496 Columbus, OH

43201

U.S. Department of Energy, Batavia

Area Office, P.O. Box 2000, Batavia, IL

60510

U.S. Department of Energy, Bettis

Atomic Power Laboratory, P.O. Box 79,

Pittsburgh, PA 15122–0079

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy,

Brookhaven Area Office, 53 Bell

Avenue, Bldg 464, Upton, NY 11973

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy,

Continuous Electron Beam Accelerator

Facility, 12000 Jefferson Avenue,

Newport News, VA 23606

U.S. Department of Energy, Dayton

Area Office, P.O. Box 66, Miamisburg,

OH 45342–0066

U.S. Department of Energy, EG&G

Mound Applied Technologies, P.O. Box

3000, Miamisburg, OH 45343–3000

U.S. Department of Energy,

Environmental Measurements

Laboratory, 376 Hudson Street, New

York, NY 10014–3621

U.S. Department of Energy, Fermi

National Accelerator Laboratory, P.O.

Box 500, Batavia, IL 60510

U.S. Department of Energy, Fernald

Environmental Restoration Management

Corporation, P.O. Box 398704,

Cincinnati, OH 45239–8704

U.S. Department of Energy, Fernald

Field Office, 7400 Willey Road,

Cincinnati, OH 45030

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy, Grand

Junction, P.O. Box 2567, Grand

Junction, CO 81502–2567

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive MS

1214, Idaho Falls, ID 83404

U.S. Department of Energy, Inhalation

Toxicology Research Institute, P.O. Box

5890, Albuquerque, NM 87185

U.S. Department of Energy, Kansas

City Area Office, P.O. Box 410202,

Kansas City, MO 64141–0202

U.S. Department of Energy, Kirtland

Area Office, P.O. Box 5400,

Albuquerque, NM 87185–5400

U.S. Department of Energy, Knolls

Atomic Power Laboratory, P.O. Box

1072, Schenectady, NY 12301

U.S. Department of Energy, Lawrence

Livermore National Laboratory, P.O.

Box 808, Livermore, CA 94551

U.S. Department of Energy, Lawrence

Berkeley Laboratory, One Cyclotron

Road, Building 26, Room 143, Berkeley,

CA 94720

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, Lockheed

Martin Energy Systems, Inc., Y–12

Plant, P.O. Box 2009 Oak Ridge,

Tennessee 37831–8103

U.S. Department of Energy, Lockheed

Martin Energy Systems, Inc., K–25

Plant, P.O. Box 2003 Oak Ridge, TN

37831–7422

U.S. Department of Energy, MK

Ferguson of Oak Ridge Company, P.O.

Box 2011, Oak Ridge, TN 37831–2011

U.S. Department of Energy, National

Energy Technology Center

(Morgantown), P.O. Box 880,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Center (Pittsburgh),

P.O. Box 10940, Pittsburgh, PA 15236–

0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, National

Renewable Energy Laboratory Area

Office, 1617 Cole Boulevard, Golden,

CO 80401–3393

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserves, 907

N. Poplar, Suite 150 Casper, WY 82601

U.S. Department of Energy, Naval

Petroleum Reserves in California, 28590

Highway 119, P.O. Box 11, Tupman, CA

93276

U.S. Department of Energy, Naval

Reactors Representative Office, Naval

Base Branch Post Office, General

Delivery, Charleston Naval Shipyard,

Charleston, SC 29408–5615

U.S. Department of Energy, Naval

Reactors Representative Office, P.O. Box

7021, Groton, CT 06340

U.S. Department of Energy, Naval

Reactors Representative Office, Mare

Island Naval Shipyard P.O. Box 2053,

Vallejo, CA 94592

U.S. Department of Energy, Naval

Reactors Representative Office, Newport

News Shipbuilding & Dry Dock

Company, P.O. Box 973, Newport News,

VA 23607

U.S. Department of Energy, Naval

Reactors Representative Office, Norfolk

Naval Shipyard P.O. Box 848,

Portsmouth, VA 23705–0848

U.S. Department of Energy, Naval

Reactors Representative Office, Pearl

Harbor Naval Shipyard P.O. Box 128,

Pearl Harbor, HI 96860

U.S. Department of Energy, Naval

Reactors Representative Office,

Portsmouth Naval Shipyard Naval Base

Branch, P.O. Box 2008, Portsmouth, NH

03801–2008

U.S. Department of Energy, Naval

Reactors Representative Office, Puget

Sound Naval Shipyard Substation, P.O.

Box 1A, Bremerton, WA 98314

U.S. Department of Energy, Nevada

Test Site Mercury, Mercury, NV 89023

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, New

Brunswick Laboratory, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–52019

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

27340 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

U.S. Department of Energy, Phoenix

Area Office, P.O. Box 6457, Phoenix, AZ

85005

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Plasma

Physics Laboratory, James Forrestal

Campus, Princeton University, P.O. Box

451, Princeton, NJ 08543

U.S. Department of Energy,

Portsmouth Enrichment Office, P.O. Box

700, Piketon, OH 45661

U.S. Department of Energy, Princeton

Area Office, P.O. Box 102, Princeton, NJ

08542

U.S. Department of Energy,

Radiological and Environmental

Sciences Laboratory, 785 DOE Place,

Idaho Falls, ID 83402

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy,

Rocketdyne—Rockwell Aerospace, 6633

Canoga Avenue, P.O. Box 7922,

Department 056 EA08, Canoga Park,

California 91309–7922

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 8040–8200

U.S. Department of Energy, Sandia

National Laboratories, P.O. Box 5800,

Albuquerque, NM 87115

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Stanford

Linear Accelerator Center, P.O. Box

4349, Stanford, California 94309

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Waste

Isolation Pilot Plant, Westinghouse

Electric Company, Waste Isolation

Division, P.O. Box 2078, Carlsbad, NM

88220

U.S. Department of Energy, Weldon

Spring Site Remedial Action Project,

7295 Highway 94 South, St. Charles,

MO 63304

U.S. Department of Energy, West

Valley Nuclear Service Company, Inc.,

P.O. Box 191, MS: F, West Valley, NY

14171

U.S. Department of Energy, Waste

Isolation Pilot Project Office, P.O. Box

3090, Carlsbad, NM 88221

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy,

Westinghouse Electric Corporation,

Bettis Atomic Power Laboratory, Naval

Reactors Facility, P.O. Box 2068, Idaho

Falls, ID 83403–2068

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and former Department of

Energy (DOE) employees and DOE

contractor employees. This system

includes in-patients at Kadlec Hospital,

Richland, WA, prior to September 9,

1956.

CATEGORIES OF RECORDS IN THE SYSTEM:

Medical histories on contractor

employees resulting from medical

examination; in cases of injury,

description of injury occurrence and

treatment; medical records of periodic

physical examinations and

psychological testing, blood donor

program records, audiometric testing,

routine first aid, and other visits;

hospital in-patients at Kadlec Hospital;

Records on the results of work place and

medical monitoring of individuals for

exposure to chemical and physical

agents (not covered in DOE–35) and

related work history data, including

drug testing information and results;

contractor employee-completed health

questionnaires not resulting from a

medical examination; information from

the contractor employee’s private

medical doctor or other health care

providers, such as hospitals or

laboratories not generated from

workplace medical examinations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Atomic Energy Act of 1954, (42 U.S.C.

2051a), section 31a; Economy Act of

1932, as amended, (31 U.S.C. 1535); 42

U.S.C. 7101 et seq.; 50 U.S.C. 2401 et

seq.; and DOE Order 440.1.

PURPOSE(S):

The records are maintained and used

by the Department to: (a) Provide data

necessary for proper medical

evaluations, diagnosis, treatment and

care; (b) provide an accurate medical

history, included job and/or hazard

exposure documentation and health

monitoring in relation to health status

and claims of the individual; (c) provide

a method for evaluating quality of

health care rendered and job-health

protection including engineering

protection provided, protective

equipment, workplace monitoring, and

medical examinations monitoring

required by the Occupational Safety

Health Administration (OSHA) or by

good practice; (d) provide data for

health hazard evaluations,

epidemiologic studies and public health

activities; (e) ensure that all relevant,

necessary, accurate, and timely data are

available to support any medicallyrelated employment decisions affecting

the subject of the records, including

decisions pertaining to the fitness-forduty and disability retirement; (f)

document possible re-employment

rights under statutes governing that

program; (g) document employee’s

reporting of on-the-job injuries or

unhealthy or unsafe working conditions,

including the reporting of such

conditions to the OSHA and actions

taken by the agency or by the employing

agency; and (h) ensure proper and

accurate operation of the agency’s

employee drug testing program under

Executive Order 12564.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to physicians,

the U.S. Department of Labor, various

state departments of labor and industry

groups, and contractors to: (a) Ascertain

suitability of an employee for job

assignments with regard to health; (b)

provide benefits under Federal

programs or contracts; and (c) maintain

a record of occupational injuries or

illnesses and the performance of regular

diagnostic and treatment services to

patients.

2. A record from the system may be

disclosed as a routine use to the

appropriate local, State or Federal

agency in the event that a record within

this system of records, alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

3. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractor of

the Department, or other United States

Government agencies and their

components, or

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27341

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

4. A record from this system of

records may be disclosed to a Federal

agency, in response to its written

request, to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

6. A record from this system of

records may be disclosed as a routine

use to a member of Congress submitting

a request involving the constituent

when the constituent has requested the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from this system may be

disclosed as a routine use to contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health and the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry pursuant to

Memoranda of Understanding between

the Department and the Department of

Health and Human Services or its

components.

8. A record from this system may be

disclosed as a routine use to contractors,

grantees, participants in cooperative

agreements, collaborating researchers, or

their employees, when conducting

health studies or related health or

environmental duties pursuant to their

contracts, grants, and cooperating or

collaborating research agreements. In

order to conduct such studies, the

Department, its contractors, grantees,

participants in cooperative agreements,

and collaborating researchers may

disclose a record to federal, state and

local health and medical agencies or

authorities; to subcontractors in order to

determine a subject’s vital status or

cause of death; to health care providers

to verify a diagnosis or cause of death;

or to third parties to obtain current

addresses for participants in healthrelated studies, surveys and

surveillance. All recipients of such

records are required to comply with the

Privacy Act, to follow prescribed

measures to protect personal privacy,

and to disclose or use personally

identifiable information only for the

above described research purposes.

9. A record from this system may be

disclosed as a routine use to members

of DOE advisory committees, the

Department of Health and Human

Services Advisory Committee on

Projects Related to Department of

Energy Facilities and to designated

employees of Federal, State, or local

government or government-sponsored

entities authorized to provide advice to

the Department concerning health,

safety or environmental issues. All

recipients of such records are required

to comply with the Privacy Act, to

follow prescribed measures to protect

personal privacy, and to disclose or use

personally identifiable information only

for the purpose of providing advice to

the Department or to the Department of

Health and Human Services.

10. A record from this system be

disclosed to Department of Health and

Human Services, their contractors,

grantees, and cooperative agreement

holders, pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000, to

estimate radiation doses and other

workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available to

researchers and the general public

information on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records.

Those provided information under

this routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy, Assistant

Secretary for Environment, Safety, and

Health, 1000 Independence Avenue,

SW., Washington, DC 20585.

Field Offices: The Managers and

Directors of ‘‘System locations’’ listed

above are the system managers for their

respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

27342 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The individual who is the subject of

the record, physicians, medical

institutions, Office of Workers

Compensation Programs, military

retired pay systems records, Federal

civilian retirement systems, Office of

Personnel Management retirement life

insurance and health benefits records

system, and the personnel management

records systems of the Office of

Personnel Management.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–34

SYSTEM NAME:

Employee Assistance Program (EAP)

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, Forrestal Building., 1000

Independence Avenue, SW.,

Washington, DC 20585

U.S. Department of Energy,

Headquarters, Germantown, 19901

Germantown Road, Germantown, MD

20585

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle WA,

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Amarillo

Area Office, Highway 60 FM2372,

Amarillo, TX 79120

U.S. Department of Energy, Argonne

Area Office, 9800 South Cass Avenue,

Argonne, IL 60439

U.S. Department of Energy, Atlanta

Regional Support Office, 730 Peachtree,

NE., Suite 876, Atlanta, GA 30308

U.S. Department of Energy, Batavia

Area Office, P.O. Box 2000, Batavia, IL

60510

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Boston

Regional Office, JFK Federal Building,

Room 675 Boston, MA 02203–0002

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Fernald

Field Office, 7400 Willey Road,

Cincinnati, OH 45030

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Kansas

City Area Office, P.O. Box 410202,

Kansas City, MO 64141–0202

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Office of

Scientific and Technical Information,

P.O. Box 62, Oak Ridge, TN 37831

U.S. Department of Energy, Office of

Superconducting Super Collider, 2550

Beckleymeade Avenue, MS 1020,

Dallas, TX 75237–3946

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, Idaho Branch

Office, P.O. Box 2469, Idaho Falls, ID

83403–2469

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Bldg., Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former Department of

Energy (DOE) employees who have

contacted a service provider and have

received counseling and/or have been

referred for assistance.

CATEGORIES OF RECORDS IN THE SYSTEM:

(a) Employee profile—name; social

security number; work and home

addresses, and work and home

telephone numbers; job title and grade

level; organization; supervisor’s name

and telephone number; sex; race;

marital status; spouse and family

members’ names; name, address, and

telephone number of any previously

seen counselor or treatment facility;

security clearance; (b) interest inventory

and/or psychological test results; (c)

issue(s) inventory; (d) case notes; (e)

consent/release forms; (f)

correspondence, including referrals to

community resources and/or treatment

facilities; and (g) medical and/or

psychological reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Public Law 91–616,

Comprehensive Alcohol Abuse and

Alcoholism Prevention, Treatment and

Rehabilitation Act of 1970; Pub. L. 102–

142, The Omnibus Transportation

Employee Testing Act of 1991; 5 U.S.C.

301, 7901, and 7904; 5 CFR part 792;

and 15 U.S.C. 764.

PURPOSE(S):

The records are maintained and used

by the Department to document

employees seeking assistance on

behavioral problems or issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

2. A record from the system may be

disclosed as a routine use to the

appropriate local, State or Federal

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27343

agency in the event that a record within

this system of records, alone or in

conjunction with other information, if

the employee is suspected of child,

spousal, or elder abuse.

3. A record from this system may be

disclosed as a routine use to any person

or entity to the extent necessary to

prevent an imminent or potential crime

which directly threatens loss of life or

serious bodily injury.

4. A record from this system may be

disclosed as a routine use to qualified

personnel for the purpose of conducting

scientific research, management audits,

financial audits, or program evaluation,

but such personnel may not identify,

directly or indirectly, any individual

patient in any report, or otherwise

disclose patient identities in any

manner.

5. A record from this system may be

disclosed as a routine use to the

Department of Justice or other

appropriate Federal agencies in

defending claims against the United

States, when the claim results from

action against an individual based upon

the individual’s behavior, or mental or

physical condition, or is alleged to have

arisen because of activities of any

Federal agency in connection with the

individual.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Director of Human Resources

Management, 1000 Independence

Avenue, SW., Washington, DC 20585.

Field Offices: The Human Resource

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with DOE regulation

implementing the Privacy Act, Title 10,

Code of Federal Regulations, part 1008,

a request by an individual to determine

if a system of records contains

information about him/her should be

directed to the Director, Headquarters

Freedom of Information Act and Privacy

Act Division, U.S. Department of

Energy, or the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with DOE Privacy Act

regulation, identification is required

before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject employee, employee’s

supervisor(s), employee assistance

program coordinator, staff of the

applicable servicing personnel office,

staff of the applicable personnel security

office, and therapists or institutions

providing treatment.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–35

SYSTEM NAME:

Personnel Radiation Exposure

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, Alaska

Power Administration, Federal Records

Center, San Point Way, NE., Seattle, WA

98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, AlliedSignal, Kansas City Division, P.O. Box

419159, Kansas City, MO 64141

U.S. Department of Energy, Amarillo

Area Office, P.O. Box 30030, Amarillo,

TX 79120–0030

U.S. Department of Energy, Ames

Laboratory, No. 311TASF, Iowa State

University, Ames, IA 50011

U.S. Department of Energy, Argonne

Area Office, 9800 South Cass Avenue,

Argonne, IL 60439

U.S. Department of Energy, Batavia

Area Office, P.O. Box 2000, Batavia, IL

60510

U.S. Department of Energy, Bettis

Atomic Power Laboratory, P.O. Box 79,

Pittsburgh, PA 15122–0079

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy,

Brookhaven Area Office, 53 Bell

Avenue, Bldg 464, Upton, NY 11973

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy,

Continuous Electron Beam Accelerator

Facility, 12000 Jefferson Avenue,

Newport News, VA 23606

U.S. Department of Energy, Dayton

Area Office, P.O. Box 66, Miamisburg,

OH 45342–0066

U.S. Department of Energy, EG&G

Mound Applied Technologies, P.O. Box

3000, Miamisburg, OH 45343–3000

U.S. Department of Energy,

Environmental Measurements

Laboratory, 376 Hudson Street, New

York, NY 10014–3621

U.S. Department of Energy, Fermi

National Accelerator Laboratory, P.O.

Box 500, Batavia, IL 60510

U.S. Department of Energy, Fernald

Environmental Restoration Management

Corporation, P.O. Box 398704,

Cincinnati, OH 45239–8704

U.S. Department of Energy, Fernald

Field Office, 7400 Willey Road,

Cincinnati, OH 45030

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy, Grand

Junction, P.O. Box 2567, Grand

Junction, CO 81502–2567

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83404

U.S. Department of Energy, Inhalation

Toxicology Research Institute, P.O. Box

5890, Albuquerque, NM 87185

U.S. Department of Energy, Kansas

City Area Office, P.O. Box 410202,

Kansas City, MO 64141–0202

U.S. Department of Energy, Kirtland

Area Office, P.O. Box 5400,

Albuquerque, NM 87185–5400

27344 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

U.S. Department of Energy, Knolls

Atomic Power Laboratory, P.O. Box

1072, Schenectady, NY 12301

U.S. Department of Energy, Lawrence

Livermore National Laboratory, P.O.

Box 808, Livermore, CA 94551

U.S. Department of Energy, Lawrence

Berkeley Laboratory, One Cyclotron

Road, Building 26, Room 143, Berkeley,

CA 94720

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, Lockheed

Martin Energy Systems, Inc., Y–12

Plant, P.O. Box 2009 Oak Ridge, TN

37831–8103

U.S. Department of Energy, Lockheed

Martin Energy Systems, Inc., K–25

Plant, P.O. Box 2003 Oak Ridge, TN

37831–7422

U.S. Department of Energy, MK

Ferguson of Oak Ridge Company, P.O.

Box 2011, Oak Ridge, TN 37831–2011

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, National

Institute for Petroleum and Energy

Research, BDM–Oklahoma, Inc., P.O.

Box 2565, Bartlesville, OK 74005

U.S. Department of Energy, National

Renewable Energy Laboratory Area

Office, 1617 Cole Boulevard, Golden,

CO 80401–3393

U.S. Department of Energy, Naval

Petroleum and Oil Shale Reserves, 907

N. Poplar, Suite 150 Casper, WY 82601

U.S. Department of Energy, Naval

Petroleum Reserves in California, P.O.

Box 11, Tupman, CA 93276

U.S. Department of Energy, Naval

Reactors Representative Office, Naval

Base Branch Post Office, General

Delivery, Charleston Naval Shipyard,

Charleston, SC 29408–5615

U.S. Department of Energy, Naval

Reactors Representative Office, P.O. Box

7021, Groton, CT 06340

U.S. Department of Energy, Naval

Reactors Representative Office, Mare

Island Naval Shipyard P.O. Box 2053,

Vallejo, CA 94592

U.S. Department of Energy, Naval

Reactors Representative Office, Newport

News Shipbuilding & Dry Dock

Company, P.O. Box 973, Newport News,

VA 23607

U.S. Department of Energy, Naval

Reactors Representative Office, Norfolk

Naval Shipyard P.O. Box 848,

Portsmouth, VA 23705–0848

U.S. Department of Energy, Naval

Reactors Representative Office, Pearl

Harbor Naval Shipyard P.O. Box 128,

Pearl Harbor, HI 96860

U.S. Department of Energy, Naval

Reactors Representative Office,

Portsmouth Naval Shipyard Naval Base

Branch, P.O. Box 2008, Portsmouth, NH

03801–2008

U.S. Department of Energy, Naval

Reactors Representative Office, Puget

Sound Naval Shipyard Substation, P.O.

Box 1A, Bremerton, WA 98314

U.S. Department of Energy, Nevada

Test Site Mercury, Mercury, NV 89023

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, New

Brunswick Laboratory, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–52019

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Phoenix

Area Office, P.O. Box 6457, Phoenix, AZ

85005

U.S. Department of Energy, Pinellas

Area Office, P.O. Box 2900, Largo, FL

34649

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Plasma

Physics Laboratory, James Forrestal

Campus, Princeton University, P.O. Box

451, Princeton, NJ 08543

U.S. Department of Energy,

Portsmouth Enrichment Office, P.O. Box

700, Piketon, OH 45661

U.S. Department of Energy, Princeton

Area Office, P.O. Box 102, Princeton, NJ

08542

U.S. Department of Energy,

Radiological and Environmental

Sciences Laboratory, 850 Energy Drive,

Idaho Falls, ID 83402

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy,

Rocketdyne—Rockwell Aerospace, 6633

Canoga Avenue, P.O. Box 7922,

Department 056 EA08, Canoga Park, CA

91309–7922

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A Golden, CO 80403–8200

U.S. Department of Energy, Sandia

National Laboratories, P.O. Box 5800,

Albuquerque, NM 87115

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Stanford

Linear Accelerator Center, P.O. Box

4349, Stanford, CA 94309

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East, New Orleans, LA

70123

U.S. Department of Energy, Waste

Isolation Pilot Plant, Westinghouse

Electric Company, Waste Isolation

Division, P.O. Box 2078, Carlsbad, NM

88220

U.S. Department of Energy, Weldon

Spring Site Remedial Action Project,

7295 Highway 94 South, St. Charles,

MO 63304

U.S. Department of Energy, West

Valley Nuclear Service Company, Inc.,

10282 Rock Springs Road, P.O. Box 191,

MS: F, West Valley, NY 14171

U.S. Department of Energy, Waste

Isolation Pilot Project Office, P.O. Box

3090, Carlsbad, NM 88221

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy,

Westinghouse Electric Corporation,

Bettis Atomic Power Laboratory, Naval

Reactors Facility, P.O. Box 2068, Idaho

Falls, ID 83403–2068

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

U.S. Department of Energy (DOE)

employees and contractor employees,

and any other persons having access to

certain DOE facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:

DOE contractor personnel and other

individuals’ radiation exposure records,

and other records, in connection with

registries of uranium, transuranic, or

other elements encountered in the

nuclear industry.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the Department for the purpose of

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27345

monitoring and recording levels of

radiation exposure to individuals

working or visiting DOE facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to the

Department of the Navy to monitor

radiation exposure of Naval and other

personnel.

2. A record from this system may be

disclosed as a routine use to the Nuclear

Regulatory Commission to monitor

radiation exposure of DOE and its

contractors and consultants, contractors

from other agencies who have been

exposed to ionizing radiation during

nuclear testing, and to conduct

epidemiological studies of radiation

effects on individuals so identified.

3. A record from this system may be

disclosed to the Department of Defense

for the purpose of identifying DOD and

DOD-contractor personnel exposed to

ionizing radiation during nuclear testing

and for conducting epidemiological

studies of radiation effects on

individuals so identified.

4. A record from this system may be

disclosed as a routine use to contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health and the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry pursuant to a

Memoranda of Understanding between

the Department and the Department of

Health and Human Services or its

components.

5. A record from this system may be

disclosed as a routine use to contractors,

grantees, participants in cooperative

agreements, and collaborating

researchers, or the employees of these

parties, in performance of health studies

or related health or environmental

duties pursuant to their contracts,

grants, and cooperating or collaborating

research agreements. In order to perform

such studies, the Department, its

contractors, grantees, participants in

cooperative agreements, and

collaborating researchers may disclose a

record to federal, state and local health

and medical agencies or authorities; to

subcontractors in order to determine a

subject’s vital status or cause of death;

to health care providers to verify a

diagnosis or cause of death; or to third

parties to obtain current addresses for

participants in health-related studies,

surveys and surveillance. All recipients

of such records are required to comply

with the Privacy Act, to follow

prescribed measures to protect personal

privacy, and to disclose or use

personally identifiable information only

for the above described research

purposes.

6. A record from this system may be

disclosed as a routine use to members

of DOE advisory committees, the

Department of Health and Human

Services Advisory Committee on

Projects Related to Department of

Energy Facilities and to designated

employees of Federal, State, or local

government or government-sponsored

entities authorized to provide advice to

the Department concerning health,

safety or environmental issues. All

recipients of such records are required

to comply with the Privacy Act, to

follow prescribed measures to protect

personal privacy, and to disclose or use

personally identifiable information only

for the purpose of providing advice to

the Department or to the Department of

Health and Human Services.

7. A record from this system be

disclosed to Department of Health and

Human Services, their contractors,

grantees, and cooperative agreement

holders, pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000, to

estimate radiation doses and other

workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available to

researchers and the general public

information on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name,

alphanumeric code, and social security

number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Assistant Secretary for

Environment, Safety, Health, 1000

Independence Avenue, SW.,

Washington, DC 20585.

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the records are

maintained are the system managers for

their respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE’s Privacy

Act regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual, accidentincident investigations, film badges,

dosimetry records, and previous

employee records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

27346 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

DOE–38

SYSTEM NAME:

Occupational and Industrial Accident

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATIONS:

U.S. Department of Energy

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585;

U.S. Department of Energy, Alaska

Power Administration, San Point Way,

NE., Seattle, WA 98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87115

U.S. Department of Energy, Amarillo

Area Office, Pantex Plant, P.O. Box

1086, Amarillo, TX 79105

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy,

Brookhaven Area Office, Upton, NY

11973

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy,

Carbondale Mining Research Center,

P.O. Box 2587, Carbondale, IL 62901

U.S. Department of Energy, Clinch

River Breeder Reactor Plant Project, P.O.

Box U, Oak Ridge, TN 37830

U.S. Department of Energy, Dayton

Area Office, P.O. Box 66, Miamisburg,

OH 45342

U.S. Department of Energy,

Environmental Measurements

Laboratory, 376 Hudson Street, New

York, NY 10014

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Idaho

Branch Office, P.O. Box 2469, Idaho

Falls, ID 83401

U.S. Department of Energy, Kansas

City Area Office, P.O. Box 202, Kansas

City, MO 64141

U.S. Department of Energy, Knolls

Atomic Power Laboratory, P.O. Box

1072, Schenectady, NY 12301

U.S. Department of Energy, Los

Alamos Area Office, P.O. Box 5800, Los

Alamos, NM 87544

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Naval

Petroleum Reserve, P.O. Box 11,

Tupman, CA 93276

U.S. Department of Energy, Nevada

Test Site, Mercury, NV 89023

U.S. Department of Energy, New

Brunswick Laboratory, D–350, 9800 S.

Cass Avenue, Argonne, IL 60439

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 14100, Las

Vegas, NV 89114

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

U.S. Department of Energy, Pinellas

Area Office, P.O. Box 11500, St.

Petersburg, FL 33733

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Puerto

Rico Area Office, P.O. Box BB, San Juan,

PR 00935

U.S. Department of Energy, Rocky

Flats Field Office, P.O. Box 928, Golden,

CO 80401

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

700–N, Oakland, CA 94612

U.S. Department of Energy, Sandia

Area Office, P.O. Box 5800,

Albuquerque, NM 87115

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Shippingport Branch Office, P.O. Box

11, Shippingport, PA 15077

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve, 900 Commerce

Road, East, New Orleans, LA 70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Energy (DOE)

employees, contractor employees, and

any other persons having access to DOE

facilities who have had accidents on

DOE facilities. Also individuals

involved in accidents with employees or

contractor employees or other persons

having access to DOE facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Accident/incident information,

occupational injury and illness

experience, property damage

experience, and motor vehicle

accidents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Department of Energy

Organization Act, including authorities

incorporated by reference in Title III of

the Department of Energy Organization

Act; Federal Tort Claims Act, 28 U.S.C.

2671–2680; Military Personnel and

Civilian Employees Claims Act, 31

U.S.C. 240–243; Executive Order 12009.

PURPOSE(S):

The records are maintained and used

by the Department to monitor and

record information about DOE

employees, contract employees, and

other persons, who have had accidents

on DOE facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to physicians,

the Department of Labor, various state

departments of labor and industry

groups, and contractors who use

information to: (a) Ascertain suitability

of an employee for job assignments with

regard to health (b) provide benefits

under Federal programs or contracts,

and (c) maintain a record of

occupational injuries or illnesses and

the performance of regular diagnostic

and treatment services to patients.

2. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27347

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

6. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements.

7. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

8. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

9. A record from this system may be

disclosed as a routine use to DOE

contractor personnel, grantees, and

cooperative agreement holders of

components of the Department of Health

and Human Services, including the

National Institute for Occupational

Safety and Health, the National Center

for Environmental Health of the Center

for Disease Control and Prevention, and

the Agency for Toxic Substances and

Disease Registry when conducting

epidemiological studies, or public

health activities as required by law

performed and pursuant to a

Memorandum of Understanding

between the Department and the

Department of Health and Human

Services or its components. Those

provided information under this routine

use are subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

10. A record from this system may be

disclosed as a routine use to contractors,

grantees, participants in cooperative

agreements, and collaborating

researchers, or the employees of these

parties, when conducting health studies

or related health or environmental

duties pursuant to their contracts,

grants, and cooperating or collaborating

research agreements. In order to conduct

the studies, the Department, its

contractors, grantees, participants in

cooperative agreements, and

collaborating researchers may disclose a

record to federal, state and local health

and medical agencies or authorities; to

subcontractors in order to determine a

subjects vital status or cause of death; to

health care providers to verify a

diagnosis or cause of death; or to third

parties to obtain current addresses for

participants in health-related studies,

surveys and surveillances. All recipients

of such records are required to comply

with the Privacy Act, to follow

prescribed measures to protect personal

privacy, and to disclose or use

personally identifiable information only

for the above descried research purpose.

Those provided information under this

routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

11. A record from this system of

records may be disclosed to members of

DOE advisory committees, the

Department of Health and Human

Services Advisory Committee on Project

Related to Department of Energy

Facilities and to designated employees

of Federal, State, or local government or

government-sponsored entities

authorized to provide advice to the

Department concerning health, safety, or

environmental issues. Those provided

information under this routine use are

subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Assistant Secretary for

Environmental, Safety, Health, EH–1,

Washington, DC 20585.

Field Offices: The Managers and

Directors of field locations listed above

under ‘‘System location(s)’’ are the

system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with DOE regulation

implementing the Privacy Act, Title 10,

Code of Federal Regulations, part 1008,

a request by an individual to determine

if a system of records contains

information about him/her should be

directed to the Director, Headquarters

Freedom of Information Act and Privacy

Act Division, U.S. Department of

Energy, or the Privacy Act Officer at the

appropriate address identified above

27348 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The individual who is the subject of

the record, physicians, medical

institutions, Office of Workers

Compensation Programs, military

retired pay system records, Federal

civilian retirement systems, retirement

life insurance and health benefits

records system of the Office of

Personnel Management, and the

personnel management records systems

of the Office of Personnel Management.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–41

SYSTEM NAME:

Legal Files (Claims, Litigation,

Criminal Violations, Patents, and

Others).

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Alaska

Power Administration, San Point Way,

NE., Seattle, WA 98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87115

U.S. Department of Energy,

Bartlesville Energy Technology Center,

P.O. Box 1398, Bartlesville, OK 74003

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Grand

Forks Energy Technology Center, P.O.

Box 8213, University Station, Grand

Forks, ND 58201

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

U. S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland CA 94162–5208

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden CO 80403–8200

U.S. Department of Energy, Oakland

Operations Office, 1333 Broadway,

Oakland, CA 94612

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All persons identified in files

maintained by the Office of General

Counsel, which includes attorneys at all

DOE offices, from which information is

retrieved by name or other personal

identifier, including: litigants and other

claimants against the Department and

its contractors asserting matters

including, but not limited to, personal

injury, property damage or infringement

(including intellectual property),

contract violation and harms resulting

from employer-employee relationships;

persons who are the subjects of claims

by the DOE, such as persons who may

have violated criminal laws, DOE

regulations and contracts with the DOE

and persons against whom the DOE

considered asserting such claims; DOE’s

contractors and potential contractors;

persons holding copyrights and issued

patents pertaining to the DOE’s

activities; DOE employees subject to

garnishment or assignments; and DOE

employees and contractor employees

who use Alternative Dispute Resolution

(ADR).

CATEGORIES OF RECORDS IN THE SYSTEM:

Records concerning legal matters

include, but are not limited to,

documents pertaining to: (1) Litigation

and all other claims against, and by, the

DOE and its contractors, which have

been assigned to the Office of General

Counsel; (2) DOE contracts; (3) issued

patents and copyright matters; (4)

records pertaining ADR. Litigation and

claim records may, among others,

include correspondence, pleadings such

as complaints, answers, and motions;

depositions, court orders and briefs.

Records in this system also may include

accident reports, inspection reports,

investigation reports, audit reports,

personnel files, contracts, consultants

agreements, reports pertaining to

criminal matters of interest to the DOE,

Personnel Security Review Board

documents, medical records,

photographs, telephone records, patents

and related documents, correspondence,

and memoranda.

Note: This system does not include records

maintained in DOE–16, Standards of

Conduct.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the Department to settle claims and

prepare for litigation and resolve

disputes.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to: (1) A person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27349

litigation, and their representatives and

individuals assisting those

representatives; (3) a witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

6. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements.

8. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name,

case name, claim name, or assigned

identifying number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Office of General

Counsel, GC–2, U.S. Department of

Energy, 1000 Independence Avenue,

SW., Washington, DC 20585.

Field Offices: The Chief Counsels of

the ‘‘System location(s)’’ listed above

are the system managers for their

respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U. S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject individuals, inspection

reports, other agencies, Office of General

Counsel attorneys, other agency officers

and staff, contractors, investigators, and

auditors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

This system is exempt under

subsection (k)(1), (k)(2), and (k)(5) of the

Privacy Act, to the extent that

information within the System meets

the criteria of those subsections of the

Act. Such information has been

exempted from the provisions of

subsections (c)(3), (d), and (e)(1) of the

Act; see the DOE Privacy Act regulation

at Title 10, Code of Federal Regulations,

part 1008.

DOE–43

SYSTEM NAME:

Personnel Security Files.

SECURITY CLASSIFICATION:

Unclassified and classified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 19901 Germantown Road,

Germantown, MD 20874–1290

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

27350 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Applicants for Department of Energy

(DOE) employment; DOE employees

including assignees and detailees,

agents and consultants with the DOE,

DOE contractors and subcontractors,

and DOE access permittees processed

for DOE access authorizations for access

to classified matter or special nuclear

materials; other

Federal agency contractor and

subcontractor applicants for

employment, and their employees,

detailees, agents, and consultants

processed for DOE access

authorizations; and other individuals

processed for DOE access authorizations

as determined by the Secretary.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, date and place of birth, Social

Security Number, citizenship status,

grade, organization, employer(s), initial

investigation and reinvestigation

history; and access authorization

history; the formal request(s) and

justification(s) for access authorization

processing; security forms, fingerprint

cards, and acknowledgments completed

by the individual for both the initial

investigation and reinvestigations;

results of preemployment checks (if

required); request(s) and approval(s) for

issuance of a security badge(s); report of

investigation provided by an agency

which has previously conducted an

investigation of the individual for

employment or security clearance

purposes; approvals for classified visits;

photographs; security infraction reports;

security termination statement(s),

foreign travel document; letters of

interrogatory, personnel security

interview transcripts or summaries,

and/or audio tapes of the interviews,

and evaluations of the interviews;

reports of hospitalization or treatment

for a mental condition or substance

abuse, including information provided

by an Employee Assistance Program

provider; reports of DOE-sponsored

mental evaluations conducted by

competent medical authorities; reports

of security violations; public record

information to include law enforcement,

financial, divorce, bankruptcy, name

change and other court information or

reports and copies of information

appearing in the media; security

advisory letters; information concerning

citizenship status, foreign contacts, and

spouse and/or individual(s) with whom

the individual resides; administrative

review processing data; justifications for

participation in sensitive DOE activities

and/or for Sensitive Compartmented

Information access approval; results of

required testing for participation in

sensitive DOE activities; documents

concerning Interim Access

Authorization processing or processing

under section 145b of the Atomic

Energy Act of 1954, as amended; written

evaluations of reported derogatory

information; credit check results; copies

of correspondence to and from the

individual concerning the items above

and copies of inter-and intra-agency

correspondence concerning the items

above; and any other material relevant

to the individual’s DOE access

authorization or special authorization

eligibility or processing and, for DOE

employees, suitability for Federal

employment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 10 CFR part 710, subparts A and

B; Executive Orders 10450 and 12968; 5

CFR part 732; DOE O 472.1B, Personnel

Security Activities, of 3–24–97;

Personnel Security Program Manual

DOE M 472–1.1, of 5–22–98; and

Director of Central Intelligence Directive

1/14 of 1–22–92.

PURPOSE(S):

The records are maintained and used

by the Department as an official record

of all information gathered and

evaluated to determine an individual’s

initial and continued DOE access

authorization eligibility and, if

applicable, an individual’s eligibility for

participation in DOE sensitive activities

or for access to Sensitive

Compartmented Information.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to competent

medical authority who, under a formal

agreement for payment of services with

the local DOE personnel security

element, conducts evaluations under

Title 10, Code of Federal Regulations,

part 710, to determine whether an

individual has an illness or mental

condition of a nature which causes, or

may cause, a significant defect in

judgment or reliability, or is alcohol

dependent or suffering from alcohol

abuse.

2. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

3. A record from this system of

records may be disclosed to a Federal

agency in response to its written

request, to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

4. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

5. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record . The

member of Congress must provide a

copy of the constituent’s request for

assistance.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27351

6. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements.

7. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

A record may be stored as paper

records, microfiche, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name

and assigned DOE file number (alphanumeric code).

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Director, Office of Safeguards

and Security, 19901 Germantown Road,

Germantown, MD 20874–1290. Field

Offices: The Manager of the ‘‘System

locations’’ listed above are the system

managers for their respective portions of

this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act at Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with DOE’s Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Documents completed and/or

furnished by subject; Department of

Energy; Office of Personnel

Management; Federal Bureau of

Investigation; Defense Security Service;

medical professionals; and confidential

sources.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

This system is exempt under

subsection (k)(1), (k)(2), and (k)(5) of the

Privacy Act to the extent that

information within the System meets

the criteria of those subsections of the

Act. Such information has been

exempted from the provisions of

subsections (c)(3), (d), and (e)(1) of the

Act. See the Department’s Privacy Act

regulation at Title 10, Code of Federal

Regulations, part 1008.

DOE–44

SYSTEM NAME:

Special Access Authorization for

Categories of Classified Information.

SECURITY CLASSIFICATION:

Classified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 19901 Germantown Road,

Germantown, MD 20874–1290

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Amarillo

Area Office, Highway 60 FM2373,

Amarillo, TX 79120

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Kansas

City Area Office, 2000 E 95th Street,

Kansas City, MO 64131–3095

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Sandia

National Laboratories, 7011 E Avenue,

Albuquerque, NM 87123

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former Department of

Energy (DOE) employees, current and

former DOE contractor employees, and

employees of other Federal agencies

authorized access to special categories

of classified information and

compartmentalized DOE facilities and/

or areas.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names of individuals, social security

numbers, letters and memoranda, and

status reports relating to authorized

access to special categories of classified

information and compartmentalized

DOE facilities and/or areas.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101; 50 U.S.C. 2401; 5

U.S.C. 301; Atomic Energy Act of 1954,

as amended; Department of Energy

Organization Act, including authorities

incorporated by reference in Title of the

Department of Energy Organization Act;

DOE M 471.2–4, Executive Order 12333;

Executive Order 12968; Federal

Personnel Manual, Chapters 731 and

736.

PURPOSE(S):

The records are maintained and used

by DOE to verify individuals who are

authorized access to special categories

of classified information and

compartmentalized DOE facilities and

or areas.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to DOE

contractors in performance of their

27352 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

2. A record from this system may be

disclosed as a routine use to other

federal agencies or departments for

determining individuals who have

access to classified information

generated by these agencies.

3. A record from this system may

disclosed as a routine use to the

appropriate local, State or Federal

agency in the event that a record within

this system of records, alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal

or regulatory in nature, and whether

arising by general statute of particular

program pursuant thereto.

4. A record from this system may be

disclosed as a routine use to a member

of Congress submitting a request

involving a constituent when the

constituent has requested assistance

from the member of Congress with

respect to the subject matter of the

record. The member of Congress must

provide a copy of the constituent’s

request for assistance.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

A record may be stored as paper

records, microfiche, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records and microfiche are

maintained in locked General Services

Administration approved security

containers. Electronic records are

controlled through established DOE

computer center procedures (personnel

screening and physical security), and

they are locked in General Services

Administration approved security

containers. Access is limited to those

whose official duties require access to

the records on a strict need-to-know

basis.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy, Office of

Security Affairs, Headquarters, 1000

Independence Avenue, SW.,

Washington, DC 20585

Field Offices: The Managers of the

‘‘System locations’’ listed above are the

system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act at Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with DOE’s Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual, present and

former DOE employees and contractor

employees; publicly available material;

other agencies within the Intelligence

Community; other offices and elements

within DOE; and other federal agencies

and official records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

This system is exempt under

subsection (k)(1) of the Privacy Act to

the extent that information within the

System meets the criteria of those

subsections of the Act. Such

information has been exempted from the

provisions of subsections (c)(3), and

(e)(1) of the Act. See the Department’s

Privacy Act regulation at Title 10, Code

of Federal Regulations, part 1008.

DOE–45

SYSTEM NAME:

Weapon Data Access Control System

(WDACS).

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Headquarters: U.S. Department of

Energy, Defense Programs, Deputy

Associate Deputy Assistant Secretary for

Technical and Environmental Support,

Germantown Road, Germantown, MD

20874–1290.

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Amarillo

Area Office, P.O. Box 30030, Amarillo,

TX 79120–0030

U.S. Department of Energy, Kansas

City Area Office, P.O. Box 410202,

Kansas City, MO 64141–0202

U.S. Department of Energy,

Miamisburg Area Office, P.O. Box 66,

Miamisburg, OH 45342–0066

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Pinellas

Area Office, P.O. Box 2900, Largo, FL

34649

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Office of

Scientific and Technical Information,

P.O. Box 62, Oak Ridge, TN 37831

U.S. Department of Energy, Rocky

Flats Field Office, P.O. Box 928, Golden,

CO 80402–0928

U.S. Department of Energy, Sandia

National Laboratories, Albuquerque,

P.O. Box 5800, Albuquerque, NM

87185–5800

U.S. Department of Energy, Sandia

National Laboratories, P.O. Box 969,

Livermore, CA 94551–0969

U.S. Department of Energy, Sandia

National Laboratories, Tonopah Test

Range, P.O. Box 871, Tonopah, NV

89049.

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29808

U.S. Department of Energy, University

of California, Lawrence Livermore

National Laboratory, 7000 East Avenue,

P.O. Box 808, Livermore, CA 94550

U.S. Department of Energy, University

of California, Los Alamos National

Laboratory, P.O. Box 1663, Los Alamos,

NM 87545

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Energy (DOE),

Department of Defense (DOD), and other

Government agency employees,

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27353

contractors, and consultants requiring

access to classified weapons

information and/or DOE nuclear

weapons program facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, social security number, date of

birth, citizenship, employer, type of

clearance, number and date of

clearance, categories of information

requested and authorized, locations to

be visited and dates of visit, purpose of

visit, point of contact, Government

agency certifying need-to-know, and

classified mail/shipping addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained by the

Department to document all persons

who have been authorized access to

nuclear weapon information through a

visit to one of the DOE Nuclear

Weapons Complex facilities or to

receive classified data via a classified

mail/shipping channel.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as microfiche,

paper records, electronic media.

RETRIEVABILITY:

Records may be retrieved by social

security number, and name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Office of Defense

Programs, U.S. Department of Energy,

19901 Germantown Road, Germantown,

MD 20874.

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with DOE regulation

implementing the Privacy Act, Title 10,

Code of Federal Regulations, part 1008,

a request by an individual to determine

if a system of records contains

information about him/her should be

directed to the Director, Headquarters

Freedom of Information Act and Privacy

Act Division, U. S. Department of

Energy, or the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The individuals, DOE, DOD, and

other Government agencies, and their

contractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–46

SYSTEM NAME:

Administrative Review Files.

SECURITY CLASSIFICATION:

The contents of Administrative

Review Files are unclassified and

classified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 19901 Germantown Road,

Germantown, MD 20874–1290

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 1230–1069

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals processed for or granted

DOE access authorization who are

subsequently processed under 10 CFR

part 710 for denial or revocation of

access authorization; applicants for

employment; employees including

assignees and detailees; agents, and

consultants with the DOE; DOE

contractors and subcontractors at any

tier; and DOE access permittees

processed for DOE access authorizations

for access to classified matter or special

nuclear materials; other agency Federal,

contractor, and subcontractor at any tier;

applicants for employment, employees

(including assignees and detailees),

agents, and consultants processed for

DOE access authorization; other

individuals as processed for DOE access

authorization as determined by the

Secretary.

CATEGORIES OF RECORDS IN THE SYSTEM:

Transcript of the hearing convened

under 10 CFR part 710 procedures

(when an individual does not avail

himself/herself of the right to a hearing

under 10 CFR part 710 procedures, his/

her DOE Personnel Security File (see

DOE–43, Personnel Security File)

becomes the basis of the administrative

record); exhibits submitted by the DOE

and the respondent to the Hearing

Officer for inclusion in the

administrative record; the Hearing

Officer’s opinion; decisions rendered by

the Manager, Director of Safeguards and

27354 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

Security, and/or the Appeal Panel;

evidence submitted by the DOE or the

respondent subsequent to the closing of

the administrative record;

correspondence to and from the

individual (and his/her counsel or

representative) related to the conduct of

proceedings; intra-agency

correspondence related to the conduct

of proceedings; and information

concerning reconsideration of the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 10 CFR part 710, subparts A and

B; Executive Order 12968; and DOE O

472.1B, PERSONNEL SECURITY

ACTIVITIES, of 3–24–97, and Personnel

Security Program Manual DOE M 472–

1.1 of 5–22–98.

PURPOSE(S):

The records are maintained and used

by the Department to maintain an

official administrative record of 10 CFR

part 710 proceedings that are conducted

to determine an individual’s DOE access

authorization eligibility.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

1. A record from this system may be

disclosed to competent medical

authority who, under a formal

agreement for payment of services with

the local DOE personnel security

element, conducts evaluations under

Title 10, Code of Federal Regulations,

part 710, to determine whether an

individual has an illness or mental

condition of a nature that causes, or may

cause, a significant defect in judgment

or reliability, or is alcohol dependent or

suffering from alcohol abuse.

2. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

3. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

4. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record, alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

5. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

6. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements

7. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES OR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, audio tape, video tape,

microfiche and electronic media.

RETRIEVABILITY:

Records may be retrieved by name

and assigned DOE file number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Director, Office of Safeguards

and Security, 19901 Germantown Road,

Germantown, MD 20874–1290.

Field Offices: The Managers of the

‘‘System location(s)’’ listed above are

the system managers for their respective

portions of the system.

NOTIFICATION PROCEDURE:

In accordance with the DOE

regulation implementing the Privacy

Act regulation at Title 10, Code of

Federal Regulations, part 1008, a request

by an individual to determine if a

system of records contains information

about him/her should be directed to the

Director, Headquarters Freedom of

Information Act and Privacy Act

Division, U.S. Department of Energy, or

the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with DOE’s Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as ‘‘Notification procedures’’

above.

RECORD SOURCE CATEGORIES:

The individual’s Personnel Security

File, and DOE staff.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

This system is exempt under

subsections (k)(1), (k)(2), and (k)(5) of

the Privacy Act, to the extent that

information within the System meets

the criteria of those subsections of the

Act. Such information has been

exempted from the provisions of

subsections (c)(3), (d), and (e)(1) of the

Act; see the Department’s Privacy Act

regulation at Title 10, Code of Federal

Regulations, part 1008.

DOE–48

SYSTEM NAME:

Security Education and/or Infraction

Reports.

SECURITY CLASSIFICATION:

Classified.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27355

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 19901 Germantown Road,

Germantown, MD 20874–1290

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Amarillo

Area Office, Highway 60 FM2373,

Amarillo, TX 79120

U.S. Department of Energy, Carlsbad

Area Office, 4021 National Parks

Highway, Carlsbad, NM 88220

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Kansas

City Area Office, 2000 E. 95th Street,

Kansas City, MO 64131–3095

U.S. Department of Energy, Kirtland

Area Office, Pennsylvania & H Street,

Albuquerque, NM 87185–5400

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, GO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors, P.O. Box

1069, Schenectady, NY 12301

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Energy (DOE)

employees and DOE contractor

employees possessing DOE access

authorizations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records of security education

briefings, and investigative and

summary reports of security infraction

incidents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the Department to inform individuals

of their responsibilities for protecting

classified matter, and the procedures

established by the Department to ensure

authorized disclosure.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency, in response to its written

request, to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

6. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper files

and electronic media.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

27356 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, Office of

Safeguards and Security, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20545. Field Offices:

The Managers and Directors of the

‘‘System locations’’ above are the system

managers for their respective portions of

this system.

NOTIFICATION PROCEDURE:

In accordance with the DOE

regulation implementing the Privacy

Act regulation at Title 10, Code of

Federal Regulations, part 1008, a request

by an individual to determine if a

system of records contains information

about him/her should be directed to the

Director, Headquarters Freedom of

Information Act and Privacy Act

Division, U.S. Department of Energy, or

the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Training officers, security personnel,

individual’s supervisor, and local, state,

and Federal authorities.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–49

SYSTEM NAME:

Security Communications File.

SECURITY CLASSIFICATION:

Classified and Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any individual who transmits

correspondence of any kind and by any

medium which threatens any DOE

official, DOE employee, DOE contractor

employee. It also includes the names of

any individual who threatens to destroy

or damage DOE facilities and/or

property.

CATEGORIES OF RECORDS IN THE SYSTEM:

Threat communications received from

individuals as well as individuals who

have been identified from articles in the

news media as being potential threats to

DOE officials, DOE employees and DOE

contractor employees. Also includes

profiles and informational reports on

any of the individuals who may have

made threats against DOE personnel or

property.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq., 50 U.S.C. 2401

et seq., and the implementing directive

of E.O. 12958.

PURPOSE(S):

The records are maintained and used

by DOE to maintain a database and

profiles of all individuals who have

made threats of any kind, and through

any medium, against DOE officials, DOE

employees, DOE contractor employees,

DOE facilities and/or DOE buildings.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to the

appropriate local, State or Federal

agency when that record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

2. A record from the system may be

disclosed as a routine use to a Federal,

state or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

3. A record from this system may be

disclosed to a Federal agency to

facilitate the requesting agency’s

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the reporting of

an investigation of an employee, the

letting of a contract, or the issuance of

a license, grant, or other benefit, to the

extent that the information is relevant

and necessary to the requesting agency’s

decision on the matter. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to DOE

officers and employees under the

Privacy Act.

5. A record from the system of records

may be disclosed to a member of

Congress submitting a request involving

the constituent when the constituent

has requested assistance from the

member concerning the subject matter

of the record. The member of Congress

must provide a copy of the constituent’s

request for assistance.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfiche, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name,

social security number, date of birth,

and other miscellaneous personal

identifiers.

SAFEGUARDS:

Paper records are maintained in

locked General Services Administration

approved security containers. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records on

a strict need-to-know basis and other

law enforcement authorities, as

applicable.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE records schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy, Director,

Office of Security Affairs, 1000

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27357

Independence Avenue, SW.,

Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual, complainants,

witnesses, agency files and records,

official federal, state, or local records,

and publicly available material.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

This system is exempt under

subsections (k)(1), (k)(2), and (k)(5) of

the Privacy Act, to the extent that

information within the System meets

the criteria of those subsections of the

Act. Such information has been

exempted from the provisions of

subsections (c)(3), (d), and (e)(1) of the

Act; see the Department’s Privacy Act

regulation at Title 10, Code of Federal

Regulations, part 1008.

DOE–50

SYSTEM NAME:

Personnel Assurance Program (PAP)

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87115–

5400

U.S. Department of Energy, Amarillo

Area Office, Pantex Plant, P.O. Box

30030, Amarillo, TX 79120

U.S. Department of Energy, Kirtland

Area Office, AL, P.O. Box 5400,

Albuquerque, NM 87158–5400;

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544;

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518;

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Energy (DOE) or

contractor employees performing work

that affords both technical knowledge

and access to assembled nuclear

explosives or certain nuclear weapon

components.

CATEGORIES OF RECORDS IN THE SYSTEM:

Results of medical examination;

employment review; credit/consumer

reports; data pertaining to access

authorizations (clearances); training

records pertaining to individuals’ duties

involving assembled nuclear explosives

or certain nuclear weapon components;

employee name; department division;

job title; L-code (mail code); telephone

number; pager number employee

number; and social security number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Executive Orders 10450, 10865,

and 12356; and 10 CFR part 711,

Personnel Assurance Program.

PURPOSE(S):

The records are maintained and used

by the Department to ensure that

individuals assigned to nuclear

explosive duties do not have emotional,

mental, or physical incapacities that

could result in a threat to nuclear

explosive safety. The PAP establishes

the requirements and responsibilities for

screening, selecting, and continuously

evaluating employees assigned to or

being considered for assignment to

nuclear explosive duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency, in response to its written

request, to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

27358 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

6. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements

8. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper files

and electronic media.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy, Office of

Weapons Surety, 19901 Germantown

Road, Germantown, MD 20874–1290.

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective portions of this system.

NOTIFICATION PROCEDURE:

In accordance with the DOE

regulation implementing the Privacy

Act regulation at Title 10, Code of

Federal Regulations, part 1008, a request

by an individual to determine if a

system of records contains information

about him/her should be directed to the

Director, Headquarters Freedom of

Information Act and Privacy Act

Division, U.S. Department of Energy, or

the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Medical records, occupational

training records, and personnel security

records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–51

SYSTEM NAME:

Employee and Visitor Access Control

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, 19901 Germantown Road,

Germantown, MD 20874–1290

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Amarillo

Area Office, Highway 60 FM2373,

Amarillo, TX 79177

U.S. Department of Energy, Carlsbad

Area Office, 4021 National Parks

Highway, Carlsbad, NM 88220

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Kansas

City Area Office, 2000 E. 95th Street,

Kansas City, MO 64131–3095

U.S. Department of Energy, Kirtland

Area Office, Pennsylvania & H Street,

Albuquerque, NM 87185–5400

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Pittsburgh

Naval Reactors Office, P.O. Box 109,

West Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, GO 80401

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors, P.O. Box

1069, Schenectady, NY 1230–1069

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Energy (DOE)

employees, DOE contractor employees

and other individuals seeking access to

DOE facilities and classified records.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records of individuals visiting DOE

facilities, employees identification files,

and photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the Department to track and control

individuals accessing Departmental

facilities and classified information

areas.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

2. A record from this system of

records may be disclosed to a member

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27359

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

3. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

4. Records from this system may be

disclosed to Department of Defense

contractors and National Aeronautics

and Space Administration to authorize

access to classified information and

areas.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper files

and electronic media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, Office of

Safeguards and Security, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20545.

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective portions of this system.

NOTIFICATION PROCEDURE:

In accordance with the DOE

regulation implementing the Privacy

Act regulation at Title 10, Code of

Federal Regulations, part 1008, a request

by an individual to determine if a

system of records contains information

about him/her should be directed to the

Director, Headquarters Freedom of

Information Act and Privacy Act

Division, U.S. Department of Energy, or

the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject individual, Department of

Defense, DOE offices and contractors,

National Aeronautics and Space

Administration, and other Government

agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–52

SYSTEM NAME:

Access Control Records of

International Visits, Assignments, and

Employment at DOE facilities and

Contractor Sites.

SECURITY CLASSIFICATION:

Classified and Unclassified.

SYSTEM LOCATION:

The centralized data system is located

at Los Alamos National Laboratories.

U.S. Department of Energy,

Headquarters, Office of Security and

Emergency Operations, Office of Foreign

Visits and Assignments, 1000

Independence Avenue, Washington DC

20585

U.S. Department of Energy, Albany

Research Center 1450 Queen Avenue,

SW., Albany, OR 97321

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy, Amarillo

Area Office, Highway 60 FM 2373,

Amarillo, TX 79120

U.S. Department of Energy, Ames

Laboratory, 311 Tasf, Iowa State

University, Ames, IO 50011

U.S. Department of Energy, Argonne

Area Office, 9800 South Cass Avenue,

Argonne, IL 60439

U.S. Department of Energy, Argonne

National Laboratory-East, 9700 South

Cass Avenue, Argonne, IL 60439

U.S. Department of Energy, Batavia

Area Office, Kirk Road & Pine Street,

Batavia, IL 60510

U.S. Department of Energy,

Bonneville Power Administration, 1520

Kelley Place, Walla Walla, WA, 99362

U.S. Department of Energy,

Brookhaven National Laboratory, P.O.

Box 5000, Upton, NY 11973–5000

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Dayton

Area Office, Dayton, OH, 45343

U.S. Department of Energy,

Environmental Measurements

Laboratory, 201 Varick Street, 5th Floor,

New York, NY, 10014–4811

U.S. Department of Energy, Fernald

Field Office, 7400 Willey Road,

Cincinnati, OH 45030

U.S. Department of Energy, FERMI

Laboratory, Kirk Road and Pine Street,

Batavia, IL 60510

U.S. Department of Energy, Grand

Junction Project Office 2597 3⁄4th Road,

Grand Junction, CO 81503

U.S. Department of Energy, General

Atomics, P.O. Box 85608, San Diego, CA

92186

U.S. Department of Energy, Hanford

Environmental Health Foundation, 3080

George Washington Way, Richland, WA,

99352

U.S. Department of Energy, Idaho

National Engineering Laboratory, 850

Energy Drive, Idaho Falls, ID 83401

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy Kansas

City Area Office, 2000 E. 95th Street,

Kansas City, MO 64131–3095

U.S. Department of Energy, Kirtland

Area Office, Pennsylvania & H Street,

Albuquerque, NM

U.S. Department of Energy, Lawrence

Berkeley Laboratory, 1 Cyclotron Road

Berkeley, CA 94720

U.S. Department of Energy, Lawrence

Livermore National Laboratory, 700 East

Avenue, P.O. Box 808, L–1, Livermore,

CA 94551

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, Los

Alamos National Laboratory, University

27360 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

of California, SM #30 Bikini Road, Los

Alamos, NM 87545

U.S. Department of Energy,

Miamisburg Area Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, National

Energy Technology Center (Pittsburgh),

P.O. Box 10940, Pittsburgh. PA 15236

U.S. Department of Energy National

Petroleum Technology Office, William

Center Tower One 1, West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, National

Renewable Energy Laboratory Area

Office, 1617 Cole Blvd., Golden, CO

80401

U.S. Department of Energy, Oak Ridge

National Laboratory, Bethel Valley

Road, Oak Ridge, TN, 37831

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Pacific

Northwest National Laboratory, 902

Battelle Boulevard P.O. Box 999,

Richland, WA 99352

U.S. Department of Energy, Princeton

Area Office, P.O. Box 102, Princeton, NJ

08542

U.S. Department of Energy, Princeton

Plasma Physics Laboratory, Princeton

University, P.O. Box 451, Princeton, NJ

08543

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Sandia

National Laboratories, Eubank Street SE,

Albuquerque, NM 87185–5800

U.S. Department of Energy, Sandia

National Laboratories, Livermore, 7011

East Avenue, Livermore, CA 94551–

0969

U.S. Department of Energy, Savannah

River Ecology Laboratory, Drawer E

Aiken, SC 29802

U.S. Department of Energy, Savannah

River Technology Center, Drawer E,

Aiken, SC 29802

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy, Scientific

and Technical Information, 175 Oak

Ridge Turnpike, Oak Ridge, TN 37830

U.S. Department of Energy, Stanford

Linear Accelerator Center, 2575 Sand

Hill Road, Menlo Park, CA 94205

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East New Orleans, LA

70123

U.S. Department of Energy, Thomas

Jefferson National Accelerator Facility

12000 Jefferson Avenue, Newport News,

VA 23606

U.S. Department of Energy, University

of Rochester, 250 East River Road,

Rochester, NY 14623

U.S. Department of Energy, Waste

Isolation Pilot Plant, 370 Wipp Road,

Carlsbad, NM

U.S. Department of Energy, West

Valley Project Office, P.O. Box 191,

West Valley, NY 14171

U.S. Department of Energy, Western

Area Power Administration 12155 W.

Alamino Parkway, Lakewood, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All non-U.S. citizens seeking access to

DOE facilities, laboratories, contractor

sites, or Department of Energy (DOE)

sponsored events for unclassified

purposes to include employees of DOE

or DOE contractors; prospective DOE or

DOE contractor employees; employees

of other U.S. Government agencies or

their contractors of universities, of

companies (professional or service

staff), or of other institutions; foreign

students at US. institutions; officials or

other persons employed by foreign

governments or other foreign

institutions who may or may not be

involved in cooperation under

international agreements; permanent

resident aliens; representatives or agents

of foreign national governments seeking

access to DOE facilities, laboratories, or

contractor sites or DOE-sponsored

events for purposes of high-level

protocol; national security; International

Atomic Energy Agency, or international

relations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Personal data: Full name (including

Also Known As (AKA’s), visitor request

number, gender, place of birth, city and

country, date of birth, country(ies) of

citizenship, date of last visit to country

of citizenship, passport number and

passport, expiration date, immigration

status, type of visa and expiration date,

country of current residence and how

long at current residence, language

interpretation needs, work phone, email and fax, name of current employer,

place of work, street, city, state, zip

code, country; position title or

description of requesters duties. Visit/

Assignment Request Information: Date

of request, purpose of request (including

subjects to be discussed or researched

and specific activities involved);

requesters current whereabouts, (i.e., is

proposed visitor currently in the US),

specific visa status and purpose, (i.e.,

exchange visitor (J–1) Visa), time

duration of proposed visit, assignment

or activity (desired start and end dates),

identification of specific international

agreement(s) or delegations related to

the proposed request, name,

organization, telephone number of DOE

contact, name of financial Sponsor, cost

if sponsor is other than DOE. Visit/

Assignment Facility Information: Name,

location and room number of facility or

organization to be accessed during visit/

assignment, name of the host

responsible for the visit/assignment,

Host’s telephone number, building and

room numbers, number of days on site,

visit assignment relationship to

program, subject codes, subjects to be

discussed or statement of research,

determination of computer access, and

sensitive subject designation. Visit/

Assignment Program Information and

Remark: Designation of high level

protocol visit, cost to DOE, visit or

assignment purpose code, purpose and

justification of visit assignment

including benefits to DOE program(s)

and certification of DOE mission

advancement, technology transfer

determination, name of requesting

official or contractor, title and

organization of requesting officer,

signature of requesting official or

contractor, date signed, name of site

manager and local headquarters

approving official, title and organization

of local headquarters approving official,

signature(s) of site field, headquarters

approving official, date signed and

remarks, the kind of business or

organization of assignee’s employer (e.g.

government, company, Laboratory,

university), education background of

requestor including college or university

training with degrees and dates

conferred; field of research, and family

members who will accompany or join

the applicant later.) Management

Reviews and Approvals: Level, type or

topic of review, name of reviewer and

or approval authority(ies), the date of

the review approval, and remarks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

Records are maintained and used by

the Department to document, track,

manage, analyze, and or report on

foreign visit and assignment access to

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27361

DOE facilities including Headquarters,

Field Offices, National Laboratories, and

Contractor Sites.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A records from this system may be

disclosed as a routine use to Department

of Defense contractors responsible for

security controlling access to sensitive

information and sensitive equipment,

and sensitive property areas.

2. A record from this system may be

disclosed as a routine use to contractors,

grantees, participants in cooperative

agreements, collaborating researchers, or

their employees, in performance of

national security, international visit and

assignment, or foreign access related

responsibilities.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

6. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements.

8. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

9. A record from this system of

records may be disclosed as a routine

use to members of the DOE Advisory

committees and interagency boards

charged with responsibilities pertaining

to international visits and assignments

and/or national security.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfiche, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name

and other personal identifiers.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy,

Headquarters, Office of Security and

Emergency Operations, Director, Office

of Foreign Visits and Assignments, 1000

Independence Avenue, Washington DC

20585.

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are system managers for

their respective portions of this system.

NOTIFICATION PROCEDURES:

In accordance with DOE regulation

implementing the Privacy Act, Title 10,

Code of Federal Regulations, part 1008,

a request by an individual to determine

if a system of records contains

information about him/her should be

directed to the Director, Headquarters

Freedom of Information Act and Privacy

Act Division, U.S. Department of

Energy, or the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Foreign national individuals

requesting access to DOE facilities

including contractor sites, reports from

federal investigation agencies, DOE

Office of Counterintelligence,

Department of State, Department of

Defense, and Immigration and

Naturalization Service.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–53

SYSTEM NAME:

Access Authorization for ADP

Equipment.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

Headquarters, Energy Information

Administration, 1000 Independence

Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Users of the Energy Information

Administration computer system,

including DOE employees and

contractor employees (including

employees and contractor employees of

the Federal Energy Regulatory

Commission), and other authorized

users of the system.

27362 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, user identification number,

office address and telephone number,

organizational code, computer usage

figures, data accessed, and other

management-related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; OMB Circular A–71; Department

of Commerce Federal Information

Processing Standards Publications (FIPS

PUBS) on computer security; GSA

Procurement Regulations Amendment

155, adding Section 1–1.327.

PURPOSE(S):

The records are maintained and used

by the Department to monitor and

control the computer usage and to

ensure that only authorized users have

access to the computer system. The

information is frequently reviewed and

updated to ensure records are current

and accurate.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as electronic

media.

RETRIEVABILITY:

Records may be retrieved by name,

and user identification number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Administrator, Energy Information

Administration, U.S. Department of

Energy 1000 Independence Avenue,

SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with DOE regulation

implementing the Privacy Act, Title 10,

Code of Federal Regulations, part 1008,

a request by an individual to determine

if a system of records contains

information about him/her should be

directed to the Director, Headquarters

Freedom of Information Act and Privacy

Act Division, U.S. Department of

Energy, or the Privacy Act Officer at the

appropriate address identified above

under ‘‘System locations.’’ The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject individual, with some

information assigned by the ITG Staff.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–54

SYSTEM NAME:

Investigation Files of the Office of

Inspector General (OIG).

SYSTEM CLASSIFICATION:

Unclassified and classified.

SYSTEM LOCATION:

U.S. Department of Energy, Office of

Inspector General, Headquarters,

Forrestal Building, 1000 Independence

Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Subjects of an investigation, witnesses

in an investigation, sources of

investigative information, investigative

personnel, and other individuals

involved in an Office of Inspector

General investigation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Criminal, civil, and administrative

investigative records and files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; The Inspector General Act of

1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):

The records are maintained and used

by the Department in furtherance of the

responsibilities of the Inspector General.

These responsibilities include

conducting and supervising

investigations relating to Departmental

programs and operations; promoting

economy, efficiency, and effectiveness

in the administration of such programs

and operations, and preventing and

detecting fraud and abuse in such

programs and operations. The records

are used in investigations of individuals

and entities suspected of having

committed illegal or unethical acts. The

records also are used in any resulting

criminal prosecutions, civil

proceedings, or administrative actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OR USERS AND

PURPOSES OF SUCH USES:

Pursuant to the Inspector General Act

of 1978, as amended, 5 U.S.C. App. 3,

the information contained in the

investigative files is collected and

maintained in carrying out the duties

and responsibilities of the Inspector

General to investigate, prevent and

detect fraud and abuse in departmental

programs and operations. Material

gathered is used for prosecuting civil or

administrative actions.

The Inspector General Act of 1978

further states that ‘‘the Inspector

General shall not, after receipt of a

complaint or information from an

employee, disclose the identity of the

employee without the consent of the

employee, unless the Inspector General

determines such disclosure is

unavoidable during the course of the

investigation.’’ This provision will be

applied to any release of investigation

information.

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27363

information or testimony relevant to the

matter.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; (2) is compatible with the

purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) a current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency, in response to its written

request, to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

6. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements

8. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper and

electronic media.

RETRIEVABILITY:

Records may be retrieved by name of

subject(s), case number, title of

investigative report, name of

complainant, name of subject(s), and

names of witnesses.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected known only to the

system manager. Classified information

is maintained in locked General

Services Administration approved class

6 security containers. Access is limited

to those whose official duties require

access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Inspector General for

Investigations U.S. Department of

Energy 1000 Independence Avenue,

SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification Procedures

above.

RECORD SOURCE CATEGORIES:

Subject individuals; individuals and

organizations that have pertinent

knowledge about the subject; those

authorized by the individual to furnish

information; confidential informants;

the Department of Justice; Federal

Bureau of Investigation (FBI); and other

Federal, State, and local agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

This system is exempt under (j)(2) of

the Privacy Act to the extent that the

information within the system meets the

criteria of those subsections of the Act.

Such information has been exempted

from the provisions of subsections:

(c)(3) and (4), (d)(1), (2), (3), and (4),

(e)(1), (2), and (3), (e)(4)(G) and (H),

(e)(5) and (8), (f), (g) of the Act; see the

Department’s Privacy Act regulation at

Title 10, Code of Federal Regulations

part 1008.

This system is exempt under (k)(1),

(k)(2), and (k)(5) of the Privacy Act, to

the extent that information within the

System meets the criteria of those

subsections of the Act. Such

information has been exempted from the

provisions of subsections (c)(3), (d), and

(e)(1), (e)(4)(G), (H) and (f) of the Act;

See the Department’s Privacy Act

regulation at Title 10, Code of Federal

Regulations, part 1008.

27364 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

DOE–55

SYSTEM NAME:

Freedom of Information and Privacy

Act (FOIA/PA) Requests for Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy

(Headquarters), 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87115

U.S. Department of Energy,

Brookhaven National Laboratory,

Industrial Medicine Division, Upton,

NY 11973

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Grand

Forks Energy Technology Center, P.O.

Box 8213, University Station, Grand

Forks, ND 58201

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), 3610 Collins Ferry Road,

Morgantown, WV 26507–0940

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 14100, Las

Vegas, NV 89114

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

U.S. Department of Energy, Ohio

Field Office, 1 mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, San

Francisco Operations Office, 1333

Broadway, Oakland, CA 94612

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals requesting copies of

records from Department of Energy

(DOE) under the provisions of the FOIA

and the Privacy Act (PA) of 1974.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, and telephone

number; description or identification of

records requested, furnished and/or

denied; FOIA and PA division employee

assigned responsibility for processing

request; dates of request and actions;

interim and final actions taken on

request; persons or offices assigned

actions on requests; copy of records

requested, furnished and/or denied; fee

data, including payment delinquencies;

final determinations of appeals; name/

title of officials responsible for denial of

records; and case notes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Freedom of Information Act 5

U.S.C. 552, and the Privacy Act of 1974,

5 U.S.C. 552a.

PURPOSE(S):

The records are used and maintained

by the Department to record, control,

and determine the status of FOIA and

PA requests; produce statistical reports;

and as a data source for management

information.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

1. A record from this system of

records may be disclosed to another

Federal agency when consultation or

referral is required to process requests.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

4. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper,

microfiche, video, audio, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name of

requester and assigned request control

number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27365

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Director, Freedom of

Information Act and Privacy Act

Division, U.S. Department of Energy,

1000 Independence Avenue, SW.,

Washington, DC 20585.

Field Offices: The Freedom of

Information and Privacy Act Officers of

the ‘‘Systems locations’’ listed above are

the system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Individuals requesting copies of

records and individuals responsible for

processing and/or making determination

on requests.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–56

SYSTEM NAME:

Congressional Constituent Inquiries.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy

(Headquarters), 1000 Independence

Avenue, SW., Washington, DC 20585;

U.S. Department of Energy

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87115

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy,

Brookhaven National Laboratory,

Industrial Medicine Division, Upton,

NY 11973

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122;

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 14100, Las

Vegas, NV 89114

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street, 700

N, Oakland, CA 94612–5208

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have requested

assistance from their Congressional

Representative, and the member of

Congress who corresponded with the

Department on behalf of the constituent.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name and address of constituent and

date of letter by a Member of Congress

on behalf of the constituent; materials

forwarded by a member of Congress;

and DOE response.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the Department to record

Congressional inquiries on behalf of

constituents, to ensure proper document

control of the response, and to record

the Department’s responses to such

inquiries.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to another

Federal agency when consultation or

referral is required to process requests.

2. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

3. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

27366 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

4. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

5. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic records.

RETRIEVABILITY:

Records may be retrieved by name of

constituent and name of member of

Congress.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Executive Secretariat,

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585

Field: The Managers or Directors of

the ‘‘System location(s)’’ listed above

are the system managers for their

respective portions of the system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject individual, member of

Congress, and the author of the DOE

response.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–57

SYSTEM NAME:

Congressional Profiles.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Alaska

Power Administration, San Point Way,

NE., Seattle, WA 98115

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87115

U.S. Department of Energy,

Bartlesville Energy Technology Center,

P.O. Box 1398, Bartlesville, OK 74003

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Grand

Forks Energy Technology Center, P.O.

Box 8213, University Station, Grand

Forks, ND 58201

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, Los

Alamos Area Office, 528 35th Street, Los

Alamos, NM 87544

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

U. S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland CA 94162–5208

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden CO 80403–8200

U.S. Department of Energy, Oakland

Operations Office, 1333 Broadway,

Oakland, CA 94612

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current Members of Congress.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, picture from Congressional

Yellow Book, personal background

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27367

obtained from published sources,

demographic information by state or

district, committee assignments, and

information about energy interests

obtained from published sources,

information from member’s office,

abstracts from Congressional Record,

committee hearings and other public

sources.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Department of Energy

Organization Act, including authorities

incorporated by reference in Title III of

the Department of Energy Organization

Act; Executive Order 12009.

PURPOSE(S):

The information is maintained and

used by the Department to maintain

biographical data on all members of

Congress, including a list of their

sensitive energy issues or energy related

legislation.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record from this system of records

may be disclosed to a member of

Congress submitting a request involving

the constituent when the constituent

has requested assistance from the

member with respect to the subject

matter of the record. The member of

Congress must provide a copy of the

constituent’s request for assistance.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office Congressional and

Intergovernmental Affairs, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585

NOTIFICATION PROCEDURE:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Published sources, committee

hearings, and the members’ offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–58

SYSTEM NAME:

General Correspondence Files of the

Office of the Secretary, Deputy Secretary

and Under Secretary of Energy.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy

(Headquarters), 1000 Independence

Avenue, SW., Washington, DC 20585

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Members of Congress, representatives

of organizations, and other federal and

state agencies and the general public.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address of correspondent, and

copies of the agency response. This is

the portion of the Department of Energy

(DOE) correspondence files that relates

to correspondence with individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE:

The records are maintained and used

by the Department to document and

manage information from or to

correspondents outside of DOE and to

ensure proper document control of the

DOE response.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

27368 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

copy of the constituent’s request for

assistance.

4. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Executive Secretariat,

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

Field: The Managers and Directors of

the ‘‘System locations’’ listed above are

the system managers for their respective

portions of the system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with DOE’s Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject individuals and drafter of

DOE response.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–59

SYSTEM NAME:

Mailing Lists for Requesters of Energy

Related Information.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATIONS:

DOE Headquarters, 1000

Independence Avenue, SW.,

Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons requesting energy related

information.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name and address of the subject

individual; some mailing lists may also

indicate specific interests of or

publications requested by the

individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Department of Energy

Organization Act, including authorities

incorporated by reference in Title III of

the Department of Energy Organization

Act; Executive Order 12009.

PURPOSE(S):

The system is maintained and used by

the Department to distribute DOE

related material to DOE employees, DOE

contractors, and others requesting

information from DOE.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfiche and electronic

media.

RETRIEVABILITY:

Records may be retrieved by record

identification and code number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: U.S. Department of

Energy, Director, Print Media and Mail

Services Group, Washington DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with DOE’s Privacy Act

regulation, proper identification is

required before a request is processed.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27369

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual, generally as

the result of a request for information by

that individual.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–61

SYSTEM NAME:

Census of High Energy Physicists.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, Office of

Science, 19901 Germantown Road,

Germantown, Maryland 20874–1290.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Scientists and graduate students in

the field of high energy physics.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, date of birth, education,

employment history, research activities,

and technical specialties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The information is maintained and

used by the Department to provide a

database for statistical and demographic

studies of the high energy physics

research community.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to physicists,

research organizations, and various

Government organizations engaged in

supporting physics research to obtain

information for statistical and

demographic purposes, on individuals

and institutions engaged in high energy

physics research.

2. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as electronic

media.

RETRIEVABILITY:

Records may be retrieved by name of

individual.

SAFEGUARDS:

Electronic records are controlled

through established DOE computer

center procedures (personnel screening

and physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Associate Director for High Energy

and Nuclear Physics, U.S. Department

of Energy, 19901 Germantown Road,

Germantown, Maryland 20874–1290.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–62

SYSTEM NAME:

Historical Files—Published

Information Concerning Selected

Persons in the Energy Field.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, History

Division, Office of the Executive

Secretariat, 1000 Independence Avenue,

SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Selected senior staff officials of the

Manhattan Project, Atomic Energy

Commission, Nuclear Regulatory

Commission, Energy Research and

Development Administration, DOE, and

other selected individuals prominent in

the energy field.

CATEGORIES OF RECORDS IN THE SYSTEM:

Newspaper and magazine articles,

press releases, announcements, and

speeches.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The information is maintained and

used by the Department to record,

historical records of the DOE and

predecessor agencies, including the

Atomic Energy Commission, Federal

Energy Administration, and the Energy

Research and Development

Administration. Records are used to

prepare histories in responding to

informational inquiries from DOE

officials and members of the public.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to members

of the public and the media when

responding to requests for information.

2. A record from the system may be

disclosed as a routine use to another

Federal agency when consultation or

referral is required to process requests.

3. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

27370 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Access is

limited to those whose official duties

require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Historian, History Division,

Office of the Executive Secretariat, U.S.

Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

DOE press releases, DOE News Clips

(a daily compilation of energy related

newspaper and magazine articles), and

other published sources.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–66

SYSTEM NAME:

Power Sales to Individuals.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Western

Area Power Administration, 1800 South

Rio Grand, Montrose, CO 81401

U.S. Department of Energy, Colorado

River Storage Region, 257 E200S, Suite

475, Salt Lake City, UT 84111

U.S. Department of Energy, Desert

Southwest Region, 615 S. 43rd Avenue,

Phoenix, AZ 85009

U.S. Department of Energy, Rocky

Mountain Region, 5555 E. Crossroads

Boulevard, Loveland, CO 80538–8986

U.S. Department of Energy, Sierra

Nevada Region, 114 Parkshore Drive,

Folsom, CA 95630–4710

U.S. Department of Energy, Upper

Great Plains Region, 2900 4th Avenue

North, Billings, MT 59101–1266

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals purchasing power from

the Western Area Power

Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:

Executed contracts, agreements,

amendments, extensions, and related

correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the Department to bill individuals for

sale of purchase power.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record, alone or in

conjunction with other information,

indicates a violation or potential

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27371

violation of law whether civil, criminal,

or regulatory in nature.

6. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Access is

limited to those whose official duties

require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Administrator, Western Area Power

Administration, U.S. Department of

Energy, P.O. Box 3402, Golden, CO

80401.

Regional Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective locations.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–71

SYSTEM NAME:

The Radiation Accident Registry.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Those persons accidentally exposed

to acute dose of ionizing radiation as

defined by exposure dose criteria agreed

to by the Department of Energy (DOE)

and the Nuclear Regulatory Commission

(NRC) by an interagency agreement. The

dose criteria established by this

agreement include one or more of the

following: Greater than or equal to 25

REM (Roentgen Equivalent in Man) to

the whole body, active blood forming

organs or gonads; greater than or equal

to 600 REM to skin of the whole body

or extremities; greater than or equal to

75 REM to other tissues or organs from

an external source; and greater than or

equal to 1⁄2 NCRP maximum permissible

organ burden internally; all those

medical administrations of

radioisotopes that result in a dose or

organ burden equal to or greater than

those given above.

CATEGORIES OF RECORDS IN THE SYSTEM:

Official accident reports including

reports of those accidents that have

occurred within the jurisdiction of the

NRC and have been transferred to the

DOE for the Accident Registry according

to the DOE/NRC agreement; names,

addresses, social security numbers, date

of birth, and sex; medical records

compiled at the time of the accident

(such records include physician and

hospital records, diagnostic and

laboratory test reports, radiographs,

EKGs, and radiation exposure report);

medical records of illnesses,

examinations, including routine followup examinations, and investigations that

have occurred since the radiation

exposure; photographs or facsimiles of

radiation-induced injuries; search and

contact information for registrants not

identified and/or located; consent to

release information forms completed by

registrants; death certificates; anecdotal

information; and correspondence

relating to the accident and/or the

individuals involved.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; DOE Order 5500.2B, Emergency

Categories, Classes, and Notification and

Reporting Requirements, April 30, 1991;

42 U.S.C. 7274i. Program to monitor

Department of Energy workers exposed

to hazardous and radioactive

substances.

PURPOSE(S):

The information is maintained and

used by the Department to provide a

current record of radiation accidents; to

identify specific populations for use in

epidemiological and clinical studies;

and to conduct medical surveillance

during the lifetime of the registrants.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

2. A record from this system of

records may be disclosed to contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health and the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry to facilitate health

hazard evaluations, epidemiological

studies, or public health activities

required by law pursuant to a

27372 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

Memoranda of Understanding between

the Department and the Department of

Health and Human Services or its

components. Those provided

information under this routine use are

subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

3. A record from this system of

records may be disclosed as a routine

use to DOE contractors, grantees,

participants in cooperative agreements,

and collaborating researchers, or the

employees of these parties, in

performance of health studies or related

health or environmental duties pursuant

to their contracts, grants, and

cooperating or collaborating research

agreements; federal, state and local

health and medical agencies or

authorities; to subcontractors in order to

determine a subject’ s vital status or

cause of death; to health care providers

to verify a diagnosis or cause of death;

or to third parties to obtain current

addresses for participants in healthrelated studies, surveys and

surveillances. Those provided

information under this routine use are

subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

4. A record from this system of

records may be disclosed as a routine

use to members of DOE advisory

committees, the Department of Health

and Human Services Advisory

Committee on Projects Related to

Department of Energy Facilities and to

designated employees of federal, state,

or local government or governmentsponsored entities authorized to provide

advice to the Department concerning

health, safety, or environmental issues.

Those provided information under this

routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

5. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

6. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

7. A record from this system of

records may be disclosed to foreign

governments or international

organizations, in accordance with

treaties, international conventions, or

executive agreements.

8. A record from this system be

disclosed to Department of Health and

Human Services, their contractors,

grantees, and cooperative agreement

holders, pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000, to

estimate radiation doses and other

workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available to

researchers and the general public

information on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected known only to the

system manager. Access is limited to

those whose official duties require

access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Manager, U.S. Department of Energy,

Oak Ridge Operations Office, P.O. Box

2001, Oak Ridge, TN 37831

NOTIFICATION PROCEDURE:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

RECORD SOURCE CATEGORIES:

The individual, medical records,

physicians, medical institutions, and

reports of incident/accident/accident

investigations from private and public

sources, radiation dosimetry records,

security clearance records, and

employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–72

SYSTEM NAME:

The Department of Energy Radiation

Study Registry.

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27373

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and former employees,

Department of Energy (DOE) contractor

employees, including employees of

predecessor agencies and organizations,

including the Manhattan District, U.S.

Atomic Energy Commission, and Energy

Research and Development

Administration; and present and former

civilian employees in the DOE Naval

Reactor Program who received a whole

body exposure of ionizing radiation

equal to or in excess of 5 REM in any

1 year.

CATEGORIES OF RECORDS IN THE SYSTEM:

Rosters of names of individuals

meeting the above criteria for inclusion

in the Registry submitted through the

DOE field operation officers from DOE

owned and operated facilities and sites.

In addition to names of such

individuals, these rosters include social

security number or other identifying

information, sex, race, date of birth, date

and/or place of death, first date of hire,

last date of termination, continuity of

hire, year in which they received first

dose greater than or equal to 5 REM,

actual radiation doses in excess of 5

REM, and total career radiation

exposure dose.

Original or copied lifetime medical

records from plant and private

physicians and hospitals including

routine physical examinations, reports

of diagnostic and laboratory tests,

radiographs, EKGs, etc., or abstracted

portions of such records as are required

for the purposes of this study.

Contact information for registrants

who are no longer employed at qualified

sites or who are deceased.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; DOE Order 5500.2B, Emergency

Categories, Classes, and Notification and

Reporting Requirements, April 30, 1991;

42 U.S.C. 7274i.

PURPOSE(S):

The information is maintained and

used by the Department to identify

specific populations for use in

epidemiological and clinical studies;

and to conduct medical surveillance

during the lifetime of the registrants.

ROUTINE USES OF THE RECORDS MAINTAINED IN

THE SYSTEM, INCLUDING CATEGORIES OF USERS

AND THE PURPOSE OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

2. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

3. A record from this system of

records may be disclosed to contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health and the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry to facilitate health

hazard evaluations, epidemiological

studies, or public health activities

required by law pursuant to a

Memoranda of Understanding between

the Department and the Department of

Health and Human Services or its

components. Those provided

information under this routine use are

subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

4. A record from this system of

records may be disclosed as a routine

use to members of DOE advisory

committees, the Department of Health

and Human Services Advisory

Committee on Projects Related to

Department of Energy Facilities and to

designated employees of federal, state,

or local government or governmentsponsored entities authorized to provide

advice to the Department concerning

health, safety, or environmental issues.

Those provided information under this

routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

5. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

6. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

7. A record from this system of

records may be disclosed as a routine

use to the United States Enrichment

Corporation and its contractors in

performance of their contracts, and their

officers and employees who have a need

for the record in the performance of

their duties subject to the same

limitations applicable to DOE officers

and employees under the Privacy Act at

the following sites: (1) Portsmouth

Gaseous Diffusion Plant at Piketon,

Ohio, and (2) Paducah Gaseous

Diffusion Plant at Paducah, Kentucky.

8. A record from this system be

disclosed to Department of Health and

Human Services, their contractors,

grantees, and cooperative agreement

holders, pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000, to

estimate radiation doses and other

workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available to

researchers and the general public

27374 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

information on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF THE RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Manager, U.S. Department of Energy,

Oak Ridge Operations Office, P.O. Box

2001, Oak Ridge, TN 37831.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

RECORD SOURCE CATEGORIES:

The individual, medical records,

physicians, medical institutions, and

reports of incident/accident/accident

investigations from private and public

sources, radiation dosimetry records,

security clearance records, and

employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–73

SYSTEM NAME:

The US–DTPA Registry.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are or suspected of

internal contamination with transuranic

elements and have received diethylene

triamine pentaacetic acid (DTPA) in the

calcium or zinc form during the course

of chelation therapy. Administration of

the agent DTPA is limited to physicians

who are co-investigators with the DOE

contractor staff on the Investigative New

Drug License of the Food and Drug

Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:

The records compiled by the

physician administering DTPA in the

event of an exposure that was known to

have or was suspected of having caused

transuranic contamination internally

requiring chelation therapy with DTPA.

These records include a description of

the exposure, the results of serial

bioassays and investigations conducted

to evaluate the level of internal

contamination and the efficacy of

subsequent chelation by DTPA.

Name, social security numbers or

other identifiers and vital status of

treated persons. The name and address

of the individual’s last known private

physicians are included in the DTPA

Registry to facilitate the search and

contact of individuals; medical records

of illnesses, examinations, including

routine follow-up examinations, and

investigations that have occurred since

the initial administration of DTPA; and

death certificate.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 42 U.S.C. 7274i.

PURPOSE(S):

The records are maintained and used

by the Department to provide a current

record of individuals treated with

DTPA. To identify by epidemiological

methods any long-term effects

associated with DTPA therapy; and to

provide information to Food and Drug

Administration in accordance with the

Investigative New Drug licenses and

issuances, epidemiological and clinical

studies; and to conduct medical

surveillance during the lifetime of the

registrants.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING, CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

2. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

3. A record from this system of

records may be disclosed to contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health and the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry to facilitate health

hazard evaluations, epidemiological

studies, or public health activities

required by law pursuant to Memoranda

of Understanding between the

Department and the Department of

Health and Human Services or its

components. Those provided

information under this routine use are

subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

4. A record from this system of

records may be disclosed as a routine

use to members of DOE advisory

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27375

committees, the Department of Health

and Human Services Advisory

Committee on Projects Related to

Department of Energy Facilities, and to

designated employees of federal, state,

or local government or governmentsponsored entities authorized to provide

advice to the Department concerning

health, safety, or environmental issues.

Those provided information under this

routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

5. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

6. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

7. A record from this system be

disclosed to Department of Health and

Human Services, their contractors,

grantees, and cooperative agreement

holders, pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000, to

estimate radiation doses and other

workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available to

researchers and the general public

information on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by name

and social security number.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Manager, U.S. Department of Energy,

Oak Ridge Operations Office, P.O. Box

2001, Oak Ridge, TN 37831.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

RECORD SOURCE CATEGORIES:

The individual, medical records,

physicians, medical institutions, and

reports of incident/accident/accident

investigations from private and public

sources, radiation dosimetry records,

security clearance records, and

employment records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–75

SYSTEM NAME:

Call Detail Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy (DOE)

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy

(Headquarters), 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87115

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy,

Brookhaven National Laboratory,

Industrial Medicine Division, Upton,

NY 11973

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive.,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Tulsa, OK 74103

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street, 700

N, Oakland, CA 94612–5208

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830

27376 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees of Department of Energy

(DOE) and those employees of other

Federal agencies and contractors who

are located on the DOE premises and

who have assigned station numbers in

the on-premise telecommunications

system.

CATEGORIES OF RECORDS IN THE SYSTEM:

Originating and terminating call data

records relating to use of DOE

telephones, including calling station

number; Date, time call originated,

duration of call, and called number;

directory records indicating assignment

of telephone numbers to employees; and

records relating to location of

telephones. Reports may be generated

from stored call detail records and may

include, but are not limited to, station

usage summaries, trunk usage

summaries, traffic and network busy

hour studies, on-net and off-net pricing,

exception reports, bill certification, and

cost allocation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The information is maintained and

used by the Department to help manage

and control the costs of operating the

Department’s telephone systems. To this

end, the program will collect

information about the use of the

agency’s telephone system for local,

long distance, and other toll calls and

may attempt to assign responsibility to

individual person for particular calls.

The information also assists the

Department in choosing more efficient

and cost effective ways of

communicating; in making decisions

about acquiring hardware, software, and

services; and in developing management

strategies for more efficient use of

existing telecommunications

capabilities. Other uses are to deter use

of the telephone systems for unofficial

purposes, and to recover the cost of

unofficial calls.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to

representatives of the General Services

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

2. A record from this system may be

disclosed as a routine use to ‘‘consumer

reporting agencies’’ as defined in the

Fair Credit Reporting Act, 15 U.S.C.

2904 and 2906.

3. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

4. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

5. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

6. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

7. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

8. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

9. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements

10. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27377

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, microfilm, and electronic

media.

RETRIEVABILITY:

Records may be retrieved by

individual telephone extension number.

SAFEGUARDS:

Paper and microfilm records are

maintained in locked cabinets and

desks. Electronic records are controlled

through established DOE computer

center procedures (personnel screening

and physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy,

Headquarters Office of Information

Management, Germantown, MD 20874

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective locations.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures

above.

RECORD SOURCE CATEGORIES:

Categories include telephone

assignment records; call detail listings;

results of administrative inquiries

relating to assignment of responsibility

for placement of special local and longdistance calls.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–77

SYSTEM NAME:

Physical Fitness Test Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

U.S. Department of Energy,

(Headquarters), 19901 Germantown

Road, Germantown, MD 20874–1290

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87185–

5400

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 785 DOE Place, Idaho

Falls, ID 83402

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), P.O. Box 880,

Morgantown, WV 26505

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15122

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Suite 1400, Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831–8501

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109,

Pittsburgh, PA 15122

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Elberton, GA

30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

DOE contractor employees (armed

uniformed guards).

CATEGORIES OF RECORDS IN THE SYSTEM:

Record of individual’s ability to

complete the physical fitness test as set

forth in applicable DOE directives.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The records are maintained and used

by the Department to record physical

fitness tests of Department of Energy

(DOE) federal and contractor employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

27378 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

6. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Headquarters: Office of Safeguards

and Security, U.S. Department of

Energy, 1000 Independence Avenue,

SW., Washington, DC 20585.

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective portions.

NOTIFICATION PROCEDURE:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

RECORD SOURCE CATEGORIES:

The subject individual, physicians,

and persons administering the tests.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–81

SYSTEM NAME:

Counterintelligence Administrative

and Analytical Records and Reports.

SECURITY CLASSIFICATION:

Classified and unclassified.

SYSTEM LOCATION:

U.S. Department of Energy

(Headquarters), Office of

Counterintelligence, 1000 Independence

Avenue, SW., Washington, DC 20585;

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 4500, Albuquerque, NM 87115;

U.S. Department of Energy, Chicago

Operations Office, 9800 Cass Ave.,

Argonne, IL 60439;

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401;

U.S. Department of Energy, Lawrence

Livermore National Laboratory, P.O.

Box 808, L–062, Livermore, CA 94551

U.S. Department of Energy, Lockheed

Martin Idaho Technology, P.O. Box

1625, M/S 2800, Idaho Falls, ID 83415–

2800

U.S. Department of Energy, Los

Alamos National Laboratory, Mail

Station 5000, P.O. Box 1663, Los

Alamos National Laboratory, NM 87545

U.S. Department of Energy, Martin

Lockheed Energy Systems, P.O. Box

2009, Oak Ridge, TN 37831–8107

U.S. Department of Energy, Mason &

Hangar—Silar Mason, Co., Inc., Pantex

Plant, Bldg 11–54, P.O. Box 30020,

Amarillo, TX 79177

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 14100, Las

Vegas, NV 89114;

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box E, Oak

Ridge, TN 37830;

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27379

U.S. Department of Energy, Ohio

Field Office. Mound Plant, P.O. Box

3000, OSE–4, Miamisburg, OH 45343

U.S. Department of Energy, Pacific

Northwest Laboratory, 902 Battelle

Blvd., P.O. Box 999, Richland, WA

99352

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352;

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 880403–8200

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801;

U.S. Department of Energy, Sandia

National Laboratory, P.O. Box 969, M/S

9020, Livermore, CA 94551–0969

U.S. Department of Energy, Sandia

National Laboratory, Org 7400, P.O. Box

5800, M/S 0173, Albuquerque, NM

87185

U.S. Department of Energy,

Westinghouse Hanford Co., P.O. Box

1970, Richland, WA 99352

U.S. Department of Energy,

Worldwide Security Service Ltd., Rocky

Flats Environmental Technology Site,

P.O. Box 464, T893B, Golden, CO

80402–0464

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former Department of

Energy (DOE) employees, contractor

employees, and consultants; persons

suspected of violating DOE regulations

or laws; and, where there are

indications of contact with a current or

former DOE employee, contractor

employee or consultant, persons who

are reasonably believed to be officers or

employees of, or otherwise acting for or

on behalf of, a foreign power; members

of an organization reasonably believed

to be owned or controlled directly or

indirectly by a foreign power;

reasonably believed to be targets,

hostages, or victims of international

terrorist organizations; or reasonably

believed to be engaged in or about to

engage in clandestine intelligence

activities, sabotage, assassinations, or

international terrorist activities

involving DOE programs, personnel,

facilities, information or materials.

CATEGORIES OF RECORDS IN THE SYSTEM:

Analytical, training and investigative

records, reports and files; travel reports;

reports on foreign contacts; records,

reports and files received from other

DOE elements and other Federal

agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; Federal Personnel Manual,

Chapters 731 and 736.

PURPOSE(S):

The information is maintained and

used by the Department in furtherance

of the responsibilities of the Office of

Counterintelligence (OCI), which

include analysis of the foreign

intelligence threat; conducting

administrative inquiries and

investigations to identify and neutralize

the foreign intelligence threat to

classified and sensitive DOE programs,

personnel, information and activities;

reporting on foreign contacts and travel,

including briefings and debriefings;

conducting counterintelligence

investigations and producing

intelligence on hostile and foreign

intelligence entities; counterintelligence

related training; and other activities

relating to OCI’s responsibilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to the Federal

Bureau of Investigation when such

records indicate a violation or probable

violation of the law.

2. A record from this system may be

disclosed as a routine use to other

counterintelligence agency components

with whom the Office of

Counterintelligence is preparing joint

analysis of counterintelligence-related

threats which may impact the

Department.

3. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

4. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

5. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

6. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

7. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

8. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

9. A record from this system of

records may be disclosed to foreign

governments or international

organization in accordance with treaties,

international conventions, or executive

agreements

27380 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

10. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by name,

social security number or other personal

identifying data.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Department of Energy, Office

of Counterintelligence, Headquarters,

Analytical Division, 1000 Independence

Avenue, SW., Washington, DC 20585.

Field Offices: The Managers and

Directors of the ‘‘System locations’’

listed above are the system managers for

their respective portions.

NOTIFICATION PROCEDURE:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

RECORD SOURCE CATEGORIES

The subject individual; present and

former DOE employees and contractor

employees; publicly available material;

other agencies within the Intelligence

Community; other offices and elements

within DOE; the FBI, and other federal,

state and local law enforcement

agencies; sources contacted during

administrative inquiries and

investigations; and official records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT

This system is exempt under (k)(1),

(k)(2), and (k)(5) of the Privacy Act to

the extent that information within the

system meets the criteria of those

subsections of the Act. Such

information has been exempted from the

provisions of subsections (c)(3), and (4),

(d), and (e)(1) (e)(4)(G) and (H) and (f)

of the Act; See the DOE Privacy Act

regulation at Title10, Code of Federal

Regulations, part 1008.

DOE–82

SYSTEM NAME:

Grant and Contract Records for

Research Projects, Science Education,

and Related Activities.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Office of Science, U.S. Department of

Energy, 1000 Independence Avenue,

SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Applicant/Grantee organization;

Principal Investigator, i.e., the scientist

or other individual designated by the

applicant or proposer to direct the

project; Senior Personnel, i.e., scientists

or other individuals designated by the

applicant or proposer to perform work

on the project; Certifying

Representative, i.e., the business

representative having the authority to

accept the obligation to comply with

Department of Energy (DOE) terms and

conditions if DOE makes a grant or

contract award. (2) DOE officials DOE

Project Officer, i.e., the individual who

is responsible for the review and

evaluation of the application or

proposal and the monitoring of a

resulting grant or contract; DOE Program

Official, i.e., the individual who is

responsible for review and approval of

applications or proposals for funding;

DOE Budget Official, i.e., the individual

who is responsible for certifying funds

availability for approved applications or

proposals; DOE Contracting Officer or

Contract Specialist, i.e., individuals

who are responsible for awarding and

administering grants or contracts. (3)

Merit/Peer Reviewer, i.e., the individual

(Federal or non-Federal) who provides a

written review or evaluation of the

application or proposal to the DOE

Project Officer.

CATEGORIES OF RECORDS IN THE SYSTEM:

Grant applications, contract

proposals, technical reviews by peer

reviewer, records of grant and contract

awards, financial data, and any other

pertinent information needed for the

tracking or approval of a grant or

contract.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq. and 50 U.S.C.

2401 et seq.

PURPOSE(S):

The information is maintained and

used by the Department to track and

monitor the receipt, review, and

disposition of grant applications and

contract proposals from universities,

non-profit organizations, large and small

businesses, other Federal agencies, State

and local governments, individuals, and

DOE national laboratories seeking

Federal financial support for research

projects, training, and related activities.

The system also tracks and monitors

funding authorizations and associated

financial data.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to expert peer

reviewers selected by DOE for their

expertise in specific research areas to

evaluate the application or proposal in

accordance with established evaluation

criteria.

2. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

3. A record from the system may be

disclosed as a routine use to DOE

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27381

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

4. A record from this system may be

disclosed as a routine use to an

applicant’s principal investigator,

sponsored programs office, business

office, or similar element, via electronic

media for the purpose of checking the

status of its grant applications or

contract proposals which have been

submitted to DOE for support.

Safeguards will be employed on a case

by case basis to allow access only to

authorized persons having a need to

know.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

Records may be retrieved by

application or proposal number, project

number, award number, name of

applicant or awardee, name of principal

investigator, social security number,

name of peer reviewer, DOE project

officer, or budget and reporting

classification code.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Grants and Contracts

Division, Office of Resource

Management, Office of Science, U.S.

Department of Energy, Washington, DC

20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures.

RECORD SOURCE CATEGORIES:

Grant applications and contract

proposals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None

DOE–83

SYSTEM NAME:

Allegation-Based Inspections Files of

the Office of Inspector General.

SECURITY CLASSIFICATION:

Unclassified and classified.

SYSTEM LOCATION:

Official Allegation-Based Inspections

Files are located at:

U.S. Department of Energy, Office of

Inspector General, Headquarters, 1000

Independence Avenue, SW.,

Washington, DC 20585

U.S. Department of Energy, Office of

Inspector General, P.O. Box 5400,

Albuquerque, NM 87115

U.S. Department of Energy, Office of

Inspector General, Building 703–41A,

Aiken, SC 29802

U.S. Department of Energy, Office of

Inspector General, P.O. Box 2254,

Livermore, CA 94551

U.S. Department of Energy, Office of

Inspector General, P.O. Box 62, Room

502, Oak Ridge, TN 37831

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are the subjects of

inspections or inquiries concerning

allegations or complaints, individuals

who have pertinent knowledge about

the inspection or inquiry, individuals

authorized to furnish information,

confidential informants, complainants,

Office of Inspector General inspections

personnel, and other individuals

involved in these inspections.

CATEGORIES OF RECORDS IN THE SYSTEM:

Inspection files predicated on

allegations or complaints and which

identify subjects or sources of

information by name. Inspections

performed relate to sensitive allegations

of wrongdoing received concerning

certain individuals, including agency

employees, or other persons or entities

with some relationship to the agency.

Allegations include, but are not limited

to, abuse of authority; misuse of

government time, property, or position;

conflicts of interest; whistleblower

reprisal; or other non-criminal

violations of law, rules, or regulations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; The Inspector General Act of

1978, as amended, 5 U.S.C. App. 3.

PURPOSE(S):

The records are maintained and used

by the Department in furtherance of the

responsibilities of the Inspector General.

These responsibilities include

evaluating the effectiveness and

efficiency of an operation, determining

compliance with laws and regulations,

evaluating Departmental program

operations and results, preventing and

detecting fraud and abuse in such

programs and operations, and assuring

the investigation of complaints by

contractor employees alleging

retaliation for making disclosures

protected under 10 CFR part 708 and 41

U.S.C. 265.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

27382 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

2. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

3. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

4. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

5. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

6. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

7. A record from this system of

records may be disclosed to foreign

governments or international

organizations in accordance with

treaties, international conventions, or

executive agreements

8. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper,

microfilm, and electronic media.

RETRIEVABILITY:

Records may be retrieved by name of

individual involved, case number,

report title, or subject matter.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Inspector General for

Inspections, U.S. Department of Energy,

Room 5B–250, 1000 Independence

Avenue, SW., Washington, DC 20585.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification Procedures

above.

RECORD SOURCE CATEGORIES:

Subject individuals; individuals and

organizations that have pertinent

knowledge about a subject individual or

corporate entity; those authorized by an

individual to furnish information;

confidential informants; and Federal

Bureau of Investigation (FBI) and other

Federal, state, and local entities.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF

THE ACT:

This system is exempt under (k)(1)

and (k)(2) of the Privacy Act to the

extent that information within the

System meets the criteria of those

subsections of the Act. Such

information has been exempted from the

provisions of subsections (c)(3), (d), and

(e)(1), (e)(4)(G) and (H) and (f) of the

Act; See the DOE Privacy Act regulation

at Title10, Code of Federal Regulations,

part 1008.

DOE–84

SYSTEM NAME:

Counterintelligence Investigative

Records.

SECURITY CLASSIFICATION:

Classified and unclassified.

SYSTEM LOCATION:

Records maintained in DOE–84,

except those pertaining to polygraph

examinations and the e-mail analysis

project, will be stored at the following

locations:

U.S. Department of Energy, 1000

Independence Avenue, SW.,

Washington, DC 20585

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87115

U.S. Department of Energy, Argonne

National Laboratory-East, 9700 South

Cass Avenue, Argonne, IL 60439

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27383

U.S. Department of Energy

Brookhaven National Laboratory, P.O.

Box 5000, Upton, NY 11973–5000

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83403

U.S. Department of Energy, Lawrence

Livermore National Laboratory, 7000

East Avenue, P.O. Box 808, Livermore,

CA 94551

U.S. Department of Energy, Lockheed

Idaho Technical Center, 765 Lindsay

Boulevard, Idaho Falls, ID 83403

U.S. Department of Energy, Los

Alamos Area Office, M/S B–236, P.O.

Box 1663, Los Alamos, NM 87545

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 14100, Las

Vegas, NV 89114

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, P.O. Box 808,

Livermore, CA 94550

U.S. Department of Energy, Ohio

Field Office, P.O. Box 3020,

Miamisburg, OH 45343

Pacific Northwest National

Laboratory, 902 Battelle Blvd., P.O. Box

999, Richland, WA 99352

U.S. Department of Energy, Richland

Operations Office, P.O. Box 550,

Richland, WA 99352;

U.S. Department of Energy, Rocky

Flats Field Office, P.O. Box 928, Golden,

CO 80402

U.S. Department of Energy, Rocky

Flats, World Wide Security Services,

Ltd, P.O. Box 40, Broomfield, CO 80038

U.S. Department of Energy, Sandia

National Laboratory—Albuquerque, P.O.

Box 5400, Albuquerque, NM 87185–

5800

U.S. Department of Energy, Sandia

National Laboratory—California, P.O.

Box 969, Livermore, CA 94551

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801; Savannah River,

Westinghouse Savannah River

Company, Bldg. 703–45A, Aiken, SC

29808

Records maintained in DOE–84 in

connection with DOE administered

counterintelligence-scope polygraph

examinations, will be maintained only

at the following locations:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, DOE Test

Center, Albuquerque, NM 87106

Records maintained in DOE–84 in

connection with the DOE e-mail

analysis project will be maintained only

at the following locations:

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Lawrence

Livermore National Laboratory, 7000

East Avenue, P.O. Box 808, Livermore,

CA 94551

U.S. Department of Energy, Los

Alamos Area Office, P.O. Box 1663, Los

Alamos, NM 87545

U.S. Department of Energy, Pacific

Northwest National Laboratory, 902

Battelle Blvd., P.O. Box 999, Richland,

WA 99352

U.S. Department of Energy, Sandia

National Laboratory—Albuquerque, P.O.

Box 5800, Albuquerque, NM 87185–

5800

U.S. Department of Energy, Sandia

National Laboratory—California, P.O.

Box 969, Livermore, CA 94551

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former DOE employees

and contractor employees; applicants

for employment at DOE; individuals

who may be assigned or detailed to

Federal positions at DOE; consultants to

DOE; users of the e-mail systems at the

Sandia National Laboratories, Los

Alamos National Laboratory, Lawrence

Livermore National Laboratory, and

Pacific Northwest National Laboratory;

persons suspected of violating DOE

regulations or criminal laws;

individuals who voluntarily request a

polygraph examination in order to

respond to questions that have arisen in

the context of a counterintelligence

investigation; and those individuals

who are (a) reasonably believed to be

officers or employees of, or otherwise

acting for or on behalf of, a foreign

power; (b) members of an organization

reasonably believed to be owned or

controlled directly or indirectly by a

foreign power; (c) reasonably believed to

be targets, hostages, or victims of

international terrorist organizations; or

(d) reasonably believed to be engaged or

about to engage in clandestine

intelligence activities, sabotage,

assassinations, or international terrorist

activities involving DOE programs,

personnel, facilities, information, or

materials and have made personal or

impersonal contact with a current or

former DOE employee, contractor

employee or consultant.

CATEGORIES OF RECORDS IN THE SYSTEM:

Law enforcement records, reports and

files; reports on foreign contacts;

records, reports and files received from

other DOE elements and other Federal

agencies related to intelligence

activities; counterintelligence

evaluation records; polygraph

examination records; reports and

videotapes of the polygraph session; and

electronic mail stored on CD.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; The Atomic Energy Act of 1954,

as amended; National Defense

Authorization Act of Fiscal Year 2000

Pub. L. 106–65; the Employee Polygraph

Protection Act, Pub. L. 100–347; 29

U.S.C. 2006 (b)(1)(B); the Electronic

Communications Privacy Act, Pub. L.

99–508, 18 U.S.C. 2510 et seq.;

Executive Order 12333, United States

Intelligence Activities (December 4,

1981); Department of Energy Procedures

for Intelligence Activities, approved by

the Attorney General under Executive

Order 12333 (October 19, 1992);

Executive Order 12958, Classified

National Security Information (April 17,

1995); Executive Order 12968, Access to

Classified Information (August 2, 1995);

and Presidential Decision Directive-61.

PURPOSE(S):

The information is maintained and

used by the Department to conduct

counterintelligence investigations. The

records in this system also will be used

by the Office of Counterintelligence

when participating in joint law

enforcement counterintelligence-related

investigations with the FBI or other

Federal law enforcement agencies or

components thereof in order to detect

and prevent foreign intelligence threats

directed at or involving DOE classified

and sensitive information, materials,

programs, facilities, personnel, and

other Department resources. Finally, the

records in this system are collected and

maintained by the Office of

Counterintelligence in order to fulfill its

statutory responsibilities under section

3154 of the National Defense

Authorization Act for Fiscal Year 2000.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to an

appropriate Federal, State, local or

foreign agency when a record within

this system of records, alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature, and whether

arising by general statute of particular

program pursuant thereto.

2. A record from this system of record

may be disclosed, as a routine use, to a

Federal, state or local agency that

maintains relevant information to obtain

information relevant to a Department

decision concerning the hiring or

27384 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

3. A record from this system may be

disclosed as a routine use to a Federal

agency, to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

4. A record from this system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. The contractor and its officers

receiving information under this routine

use are subject to the same limitations

applicable to DOE officers and

employees under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records, electronic media, and

videotapes.

RETRIEVABILITY:

Records may be retrieved by name

and/or social security number.

SAFEGUARDS:

Paper records and videotapes are

maintained in locked cabinets.

Electronic records are controlled

through established DOE computer

center procedures (personnel screening

and physical security), secured for

classified information and are password

protected. Passwords are known only by

the system manager. Access is limited to

those whose official duties require

access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of

Counterintelligence, U.S. Department of

Energy, Forrestal Building, 1000

Independence Avenue, SW.,

Washington, DC 20585.

Field Offices: The Managers of the

‘‘System locations’’ listed above are the

system managers for their respective

portions of this system.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Office at the appropriate address

identified above under ‘‘System

locations.’’ Requests for polygraph

records should be directed to

Headquarters, Freedom of Information

and Privacy Act Division, U.S.

Department of Energy. The request

should include the requester’s complete

name, time period for which records are

sought, and the geographic location(s)

where the requester believes the records

are located.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above. Records are generally kept at

locations where work is performed. In

accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification Procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual, present and

former DOE employees and DOE

contractor employees, applicants for

employment, individuals assigned or

detailed to Federal positions at DOE,

and consultants; any user of the DOE email systems at Sandia National

Laboratories, Los Alamos National

Laboratory, Lawrence Livermore

National Laboratory, and Pacific

Northwest National Laboratory; publicly

available material; other agencies within

the Intelligence Community; other

offices within the DOE; the FBI, and

other federal, state and local law

enforcement agencies; and sources

contacted during investigations.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

This system is exempt pursuant to

subsections (j)(2) and (k)(1), (2) and (5)

of the Privacy Act, 5 U.S.C. 552a, to the

extent that information within the

system meets the requirements of those

subsections of the Act. Under

subsection (j)(2) of the Privacy Act, this

system has been exempted from

subsections (c)(3) and (4), (d), (e)(1), (2),

and (3), (e)(4)(G) and (H), (e)(8), (f) and

(g) of 5 U.S.C. 552a. See DOE the

Privacy Act Regulation at 10 CFR

1008.12.

To the extent the information in this

system of records is exempt pursuant to

5 U.S.C. 552a(k)(1), (2) and (5), the

system has been further exempted from

subsections (c)(3), (d), (e)(1), (e)(4)(G)

and (H) and (f) of 5 U.S.C. 552a under

the Privacy Act of 1974. See the DOE

Privacy Act Regulation at 10 CFR

1008.12(b).

DOE–86

SYSTEM NAME:

Human Radiation Experiments

Records.

SECURITY CLASSIFICATION:

None.

LOCATIONS:

U.S. Department of Energy, Office of

Human Radiation Experiments, 1000

Independence Avenue, SW.,

Washington, DC 20585

U.S. Department of Energy,

Coordination and Information Center,

3084 S. Highland St., Las Vegas, NV

89109

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who participated in the

organizing, conducting, and financing of

the Human Radiation Experiments and

environmental releases of radiation

described in Executive Order 12891, 59

FR 2935 (January 20, 1994). Records are

also maintained on persons who were

subjects of the experiments or were

affected by the releases. Generally, the

records pertain to persons in the

following categories: (1) Former and

current employees of the DOE, its

predecessor agencies and their

contractors and subcontractors; (2)

members of the public; (3) persons

exposed to radiation as a result of

proximity to nuclear facilities or the

intentional or accidental release of

radiation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records pertaining to the planning,

organizing, financing, conducting,

effects and results of experiments and

environmental releases, gathered from

DOE, its predecessor agencies and their

contractors and subcontractors. Such

records include correspondence,

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27385

memoranda, published and

unpublished reports, notes, logs,

proposals, contracts, minutes of

meetings of the Atomic Energy

Commission and its advisory

committees and subcommittees dealing

with radiation, correspondence with

members of the public, transcripts of

interviews of persons associated with

the organizing, financing and

conducting of the experiments, reports

of Congressional hearings, personal

notes, diaries and papers, archival

collections, interagency memoranda and

agreements, consent forms, medical and

laboratory reports, transcripts of

medical conferences, and newspaper

and magazine articles.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 42 U.S.C. 7151; 42 U.S.C. 2201

and 42 U.S.C. 5813 and 5817.

PURPOSE(S):

The purpose of this system of records

is to assist members of the public in

piecing together their own (or

immediate family) history of possible

involvement in government-sponsored

radiation experiments.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to the

Advisory Committee on Human

Radiation Experiments to perform its

assigned task of evaluating the scientific

and ethical aspects of the Human

Radiation Experiments and

environmental releases. A record from

this system of records may be disclosed

to that Committee to provide it with

information concerning experiments or

releases of radiation that were

sponsored, financed or conducted by

DOE, its predecessors, or other Federal

agencies, and their contractors and

subcontractors. Those provided

information under this routine use are

subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

2. A record from this system may be

disclosed as a routine use pertaining to

another Federal agency if it appears

from the record, or other available

information, that the other Federal

agency conducted the Human Radiation

Experiment or environmental release or

that referral to the other Federal agency

is appropriate for remedial purposes.

3. A record from this system may be

disclosed as a routine use to DOE

contractors and subcontractors

conducting epidemiological, industrial

safety or hygiene studies to ascertain or

determine: (a) How radiation exposure

effects the health and well being of

individuals or groups of individuals;

and (b) the risks of working with, or

being in proximity to, nuclear

equipment, devices and facilities and

how such risks may be ameliorated.

Those provided information under this

routine use are subject to the same

limitations applicable to Department

officers and employees under the

Privacy Act.

4. A record from this system may be

disclosed as a routine use to the Centers

for Disease Control and Prevention,

other Federal and state health agencies,

and Federal and state agencies involved

with industrial or employee safety to be

used for epidemiological or industrial

safety or hygiene studies to ascertain or

determine: (a) How radiation exposure

effects the health and well being of

individuals or groups of individuals;

and (b) the risks of working with, or

being in proximity to, nuclear

equipment, devices and facilities, and

how such risks may be ameliorated.

5. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

6. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

7. A record from the system may be

disclosed as a routine use to a Federal,

State, or local agency to obtain

information relevant to a Departmental

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant, or other benefit. The Department

must deem such disclosure to be

compatible with the purpose for which

the Department collected the

information.

8. A record from this system of

records may be disclosed to a Federal

agency to facilitate the requesting

agency’s decision concerning the hiring

or retention of an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant, or other

benefit, to the extent that the

information is relevant and necessary to

the requesting agency’s decision on the

matter. The Department must deem

such disclosure to be compatible with

the purpose for which the Department

collected the information.

9. A record from the system may be

disclosed as a routine use to the

appropriate local, state, or Federal

agency when the record, alone or in

conjunction with other information,

indicates a violation or potential

violation of law whether civil, criminal,

or regulatory in nature.

10. A record from this system of

records may be disclosed to a member

of Congress submitting a request

involving the constituent when the

constituent has requested assistance

from the member with respect to the

subject matter of the record. The

member of Congress must provide a

copy of the constituent’s request for

assistance.

11. A record from the system may be

disclosed as a routine use to DOE

contractors in performance of their

contracts, and their officers and

employees who have a need for the

record in the performance of their

duties. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

12. A record from this system of

records may be disclosed to officials and

contractor personnel of the Agency for

Toxic Substances and Disease Registry

in carrying out that agency’s authorized

activities at DOE’s facilities pursuant to

section 104(I) of the Comprehensive

27386 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

Environmental Response,

Compensation, and Liability Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as paper

records and electronic media.

RETRIEVABILITY:

The records may be retrieved by name

or other personal identifier as dictated

by the needs of the particular

researcher.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy, Director,

Office of Human Radiation Experiments,

1000 Independence Avenue, SW.,

Washington, DC 20585

U.S. Department of Energy, Manager,

Nevada Operations Office, P.O. Box

98518, Las Vegas, NV 89193–8518

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters Freedom of Information

Act and Privacy Act Division, U.S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

locations where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as Notification procedures.

RECORD SOURCE CATEGORIES:

Persons conducting or otherwise

having a role in the organization and

financing of experiments or releases,

present and former DOE and

predecessor agency contractors and

subcontractors, physicians, medical

records, dosimetry records, subject

individuals, DOE and its predecessor

agency officials and operating offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

DOE–88

SYSTEM NAME:

Epidemiologic and Other Health

Studies, Surveys and Surveillances.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

U.S. Department of Energy, Office of

Environment, Safety and Health, Office

of Health Studies, Germantown, MD.

20874–1290. Portions also may be

located with contractors, other entities

involved in conducting or managing

health studies, surveys, and

surveillances, or other Department

offices listed below:

U.S. Department of Energy,

Albuquerque Operations Office, P.O.

Box 5400, Albuquerque, NM 87185–

5400

U.S. Department of Energy,

Bonneville Power Administration, P.O.

Box 3621, Portland, OR 97208

U.S. Department of Energy, Chicago

Operations Office, 9800 South Cass

Avenue, Argonne, IL 60439

U.S. Department of Energy, Golden

Field Office, 1617 Cole Boulevard,

Golden, CO 80401

U.S. Department of Energy, Grand

Junction, P.O. Box 2567, Grand

Junction, CO 81502–2567

U.S. Department of Energy,

Headquarters, 1000 Independence

Avenue, SW., Washington, DC 20585

U.S. Department of Energy, Idaho

Operations Office, 850 Energy Drive,

Idaho Falls, ID 83401

U.S. Department of Energy, National

Energy Technology Laboratory

(Morgantown), 3610 Collins Ferry Road

Morgantown, WV 26507–0880

U.S. Department of Energy, National

Energy Technology Laboratory

(Pittsburgh), P.O. Box 10940, Pittsburgh,

PA 15236–0940

U.S. Department of Energy, National

Petroleum Technology Office, William

Center Tower One, 1 West Third Street,

Tulsa, OK 74103

U.S. Department of Energy, Nevada

Operations Office, P.O. Box 98518, Las

Vegas, NV 89193–8518

U.S. Department of Energy, Oak Ridge

Operations Office, P.O. Box 2001, Oak

Ridge, TN 37831

U.S. Department of Energy, Oakland

Operations Office, 1301 Clay Street,

Oakland, CA 94612–5208

U.S. Department of Energy, Ohio

Field Office, 1 Mound Road,

Miamisburg, OH 45342

U.S. Department of Energy, Pittsburgh

Naval Reactors, P.O. Box 109, West

Mifflin, PA 15122–0109

U.S. Department of Energy, Richland

Operations Office, 825 Jadwin Avenue,

P.O. Box 550, Richland, WA 99352

U.S. Department of Energy, Rocky

Flats Field Office, 10808 Highway 93,

Unit A, Golden, CO 80402–0928

U.S. Department of Energy, Savannah

River Operations Office, P.O. Box A,

Aiken, SC 29801

U.S. Department of Energy,

Schenectady Naval Reactors Office, P.O.

Box 1069, Schenectady, NY 12301

U.S. Department of Energy,

Southeastern Power Administration,

Samuel Elbert Building, Public Square,

Elberton, GA 30635

U.S. Department of Energy,

Southwestern Power Administration,

P.O. Box 1619, Tulsa, OK 74101

U.S. Department of Energy, Strategic

Petroleum Reserve Project Office, 900

Commerce Road East New Orleans, LA

70123

U.S. Department of Energy, Western

Area Power Administration, P.O. Box

3402, Golden, CO 80401

U.S. Department of Energy, Yucca

Mountain Site Characterization Office,

1551 Hillshire Drive, Suite A, Las Vegas,

NV 89134

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Data about individuals who were

included in any authorized

epidemiologic or other health study,

survey, or surveillance. Such persons

include current and former employees

of the Department, its predecessor

agencies, and their contractors and

subcontractors, as well as other

individuals included in health studies,

surveys, and surveillances pertaining to

any potential health hazard (including

electromagnetic fields) associated with

energy production, transmission, or use.

Accordingly, persons having access, or

in proximity, to the Department’s

facilities, persons involved in or

effected by energy production activities,

Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices 27387

and members of the general population

selected as control groups also may be

included.

As defined in Executive Order 12891,

Human Radiation Experiments include:

(1) Experiments on individuals

involving intentional exposure to

ionizing radiation. This category does

not include common and routine

clinical practices, such as established

diagnosis and treatment methods,

involving incidental exposures to

ionizing radiation; (2) experiments

involving intentional environmental

releases of radiation that (A) were

designed to test human health effects of

ionizing radiation; or (B) were designed

to test the extent of human exposure to

ionizing radiation; (3) the experiment

into the atmospheric diffusion of

radioactive gases and test of

detectability, commonly referred to as

the ‘‘Green Run test,’’ conducted by the

former Atomic Energy Commission and

the Air Force in December 1949 in

Hanford, Washington; (4) two radiation

warfare field experiments conducted at

the Atomic Energy Commission’s Oak

Ridge office in 1948 involving gamma

radiation released from non-bomb point

sources at or near ground level; (5) six

tests conducted during 1949–1952 of

radiation warfare ballistic dispersal

devices containing radioactive agents at

the U.S. Army’s Dugway, Utah, site; (6)

four atmospheric radiation-tracking tests

in 1950 at Los Alamos, New Mexico;

and (7) other similar human

experiments that may later be identified

by the Human Radiation Interagency

Working Group.

CATEGORIES OF RECORDS IN THE SYSTEM:

Specific types of records collected

and maintained are determined by the

needs of the individual study, survey, or

surveillance. Examples include, but are

not limited to, questionnaires,

demographic information, work history,

medical and reproductive history, birth

data, radiation and other exposure

history, laboratory test results, data from

prior studies, surveys, and

surveillances, alcohol and tobacco use

history, and illness absence information.

Information may be collected directly

from individuals, as well as extracted as

necessary from personnel files and lists,

training files, medical records, legal case

files, bioassay records, industrial

hygiene files, payroll and leave records,

radiation and other hazard exposure

records, occupational and industrial

accident records, employee insurance

claims, personnel security clearance

questionnaires, personnel assurance

program records, and related sources.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7101 et seq.; 50 U.S.C. 2401

et seq.; 42 U.S.C. 7151 and 7297; 42

U.S.C. 2201(c), 2201(i)(3), 5813 and

5817

PURPOSE(S):

The information is maintained and

used by the Department to conduct

epidemiological and other health

studies, surveys and surveillances,

conducted by the Department and the

Department of Health and Human

Services performing studies for the

Department, their contractors, grantees,

and collaborating researchers. The

health studies pertain to individual and

aggregate population health risks from

exposures to radiation, or other

chemical, physical, or biological

hazards that may occur or may have

occurred as a result of the Department’s,

or its predecessor agencies’ operations,

or as a result of energy production,

transmission, or use. Individually

identifiable information does not appear

in published epidemiological studies or

other published health studies, surveys,

and surveillances. However, the system

will contain records compiled in

completing published and unpublished

studies, surveys, and surveillances from

which information may be retrieved by

name or other personal identifier.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. A record from this system may be

disclosed as a routine use to contractor

personnel, grantees, and cooperative

agreement holders of components of the

Department of Health and Human

Services, including the National

Institute for Occupational Safety and

Health, the National Center for

Environmental Health of the Centers for

Disease Control and Prevention, and the

Agency for Toxic Substances and

Disease Registry pursuant to a

Memoranda of Understanding between

the Department and the Department of

Health and Human Services or its

components. Those provided

information under this routine use are

subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

2. A record from this system of

records may be disclosed as a routine

use to contractors, grantees, participants

in cooperative agreements and

collaborating researchers, or the

employees of these parties, when

conducting health studies or related

health or environmental duties pursuant

to their contracts, grants, and

cooperating or collaborating research

agreements. In order to perform such

studies, the Department, its contractors,

grantees, participants in cooperative

agreements, and collaborating

researchers may disclose a record: to

Federal, State, and local health and

medical agencies or authorities; to

subcontractors in order to determine a

subject’s vital status or cause of death;

to health care providers to verify a

diagnosis or cause of death; or to third

parties to obtain current addresses for

participants in health-related studies,

surveys and surveillances. All recipients

of such records are required to comply

with the Privacy Act, to follow

prescribed measures to protect personal

privacy, and to disclose or use

personally identifiable information only

for the above described research

purposes. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

3. A record from this system of

records may be disclosed to members of

Department advisory committees, the

Department of Health and Human

Services Advisory Committee on

Projects Related to Department of

Energy Facilities, and to designated

employees of Federal, State, or local

government, or government-sponsored

entities, authorized to provide advice to

the Department concerning health,

safety, or environmental issues. All

recipients of such records are required

to comply with the Privacy Act, to

follow prescribed measures to protect

personal privacy, and to disclose or use

personally identifiable information only

for the purpose of providing advice to

the Department or to the Department of

Health and Human Services. Those

provided information under this routine

use are subject to the same limitations

applicable to Department officers and

employees under the Privacy Act.

4. A record from this system of

records may be disclosed as a routine

use, to DOE contractors in performance

of their contracts, and their officers and

employees who have a need for the

record in the performance of their duties

subject to the same limitations

applicable to DOE officers and

employees under the Privacy Act.

5. A record from this system may be

disclosed as a routine use for the

purpose of an investigation, settlement

of claims, or the preparation and

conduct of litigation to a (1) person

representing the Department in the

investigation, settlement or litigation,

and to individuals assisting in such

representation; (2) others involved in

the investigation, settlement, and

litigation, and their representatives and

individuals assisting those

27388 Federal Register / Vol. 66, No. 95 / Wednesday, May 16, 2001 / Notices

representatives; (3) witness, potential

witness, or their representatives and

assistants, and any other person who

possesses information pertaining to the

matter, when it is necessary to obtain

information or testimony relevant to the

matter.

6. A record from this system may be

disclosed as a routine use in court or

administrative proceedings to the

tribunals, counsel, other parties,

witnesses, and the public (in publically

available pleadings, filings or discussion

in open court) when such disclosure: (1)

Is relevant to, and necessary for, the

proceeding; and (2) is compatible with

the purpose for which the Department

collected the records; and (3) the

proceedings involve:

(a) The Department, its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, or

(b) A current or former employee of

the Department and its predecessor

agencies, current or former contractors

of the Department, or other United

States Government agencies and their

components, who is acting in an official

capacity, or in any individual capacity

where the Department or other United

States Government agency has agreed to

represent the employee.

7. A record from this system be

disclosed to Department of Health and

Human Services, their contractors,

grantees, and cooperative agreement

holders, pursuant to the Energy

Employees Occupational Illness

Compensation Program Act of 2000, to

estimate radiation doses and other

workplace exposures received by

Department of Energy and contractor

employees. The Secretary of Health and

Human Services and the Secretary of

Energy shall each make available to

researchers and the general public

information on the assumptions,

methodology, and data used in

establishing radiation doses consistent

with the protection of private medical

records. Those provided information

under this routine use are subject to the

same limitations applicable to

Department officers and employees

under the Privacy Act.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored as microfilm,

paper records, and electronic media.

RETRIEVABILITY:

Records may be retrieved by name,

study/surveillance-assigned control

number, social security number, or

other personal identifier, as dictated by

the needs of the particular researcher.

SAFEGUARDS:

Paper records are maintained in

locked cabinets and desks. Electronic

records are controlled through

established DOE computer center

procedures (personnel screening and

physical security), and they are

password protected. Passwords are

known only by the system manager.

Access is limited to those whose official

duties require access to the records.

RETENTION AND DISPOSAL:

Records retention and disposal

authorities are contained in the National

Archives and Records Administration

(NARA) General Records Schedule and

DOE record schedules that have been

approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:

U.S. Department of Energy, Director,

Office of Epidemiologic Studies,

Germantown, Md. 20874–1290.

NOTIFICATION PROCEDURES:

In accordance with the DOE

regulation implementing the Privacy

Act, Title 10, Code of Federal

Regulations, part 1008, a request by an

individual to determine if a system of

records contains information about him/

her should be directed to the Director,

Headquarters, Freedom of Information

Act and Privacy Act Division, U. S.

Department of Energy, or the Privacy

Act Officer at the appropriate address

identified above under ‘‘System

locations.’’ The request should include

the requester’s complete name, time

period for which records are sought, and

the geographic location(s) where the

requester believes the records are

located.

RECORD ACCESS PROCEDURES:

Same as Notification procedures

above. Records are generally kept at

location where the work is performed.

In accordance with the DOE Privacy Act

regulation, proper identification is

required before a request is processed.

CONTESTING RECORD PROCEDURES:

Same as notification procedures.

RECORD SOURCE CATEGORIES:

Subject individual and the

individual’s employer, including DOE

and its predecessor agencies and their

contractors and subcontractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

[FR Doc. 01–11673 Filed 5–15–01; 8:45 am]

BILLING CODE 6450–01–P