Guide to Judiciary Policy 

Vol 14: Procurement 

Ch 1: Overview 

Appx 1A: Uniform Contract Format 

§ 1A.100 Applicability 

§ 1A.200 Uniform Contract Format Parts and Sections 

§ 1A.300 Contents of the Solicitation/Award 

§ 1A.100 Applicability 

The Uniform Contract Format (UCF) described in this appendix is required for open 

market solicitations and contract awards over $100,000. Use of the UCF format for 

other procurements is optional. 

§ 1A.200 UCF Parts and Sections 

Request for Proposals (RFP) solicitations issued using the UCF consist of the sections 

listed below. Once a contract has been awarded, sections A through K become the 

contract. Note: While sections L and M will not be part of the resulting contract, they 

must be retained in the pre award documentation. The contract clauses in Parts I, II, 

and III constitute a complete contract except the pricing information in Section B. The 

offeror must fill out Section B when the offer is submitted. The following table lists the 

required parts and sections of a UCF, and shows the order in which the information 

must be incorporated, if there is applicable information for the section. 

§ 1A.200 UCF Parts and Sections 

Part I – The Schedule 

Section A Solicitation/Contract Form 

Section B Products or Services and Prices/Costs 

Section C Description/Specifications/Statement of Work 

Section D Packaging and Marking 

Section E Inspection and Acceptance 

Last revised June 29, 2010 
Guide to Judiciary Policy, Vol. 14, Appx. 1A Page 2 

Section F Deliveries or Performance 

Section G Contract Administration Data 

Section H Special Contract Requirements 

Part II – Contract Clauses 

Section I Contract Clauses 

Part III – List of Documents, Exhibits, and Other Attachments 

Section J List of Attachments 

Part IV – Representations and Instructions 

Section K Representations and Certifications, and Other Statements of Offerors 

Section L Instructions, Conditions, and Notice to Offerors 

Section M Evaluation Factors for Award 

§ 1A.300 Contents of the Solicitation/Contract 

The following table outlines the contents of each section of the Uniform Contract 

Format. 

§ 1A.300 Contents of the Solicitation/Contract 

Section Title Description 

A Solicitation/ 

Contract Form 

Section A is comprised of the SF 33, Solicitation, Offer 

and Award, used as the cover sheet for the RFP. A 

bilateral contract may be awarded without discussions 

simply by the additional signature of the Contracting 

Officer. If discussions are held and Best and Final 

Offers requested, the resulting bilateral contract must 

be prepared using the SF 26, Award/Contract for 

Section A. The contractor should always be requested 

to sign the SF26 prior to execution by the Contracting 

Officer. The most important information in the SF 33 

for solicitation purposes is the time by which offers 

must be submitted and the requirement for signature 

by an authorized representative of the contractor. 
Guide to Judiciary Policy, Vol. 14, Appx. 1A Page 3 

§ 1A.300 Contents of the Solicitation/Contract 

Section Title Description 

B Products or 

Services and 

Prices/Costs 

Section B gives potential offerors a summary 

description of the contract requirements and provides a 

place for offerors to submit their proposed prices. 

Include a brief description of the products or services, 

e.g., item number, national stock number/part number, 

if applicable, and quantities. Alternatively, Section B of 

a solicitation may direct offerors to enter their pricing 

information in a spreadsheet provided for that purpose. 

C Description/ 

Specifications/ 

Statement of 

Work 

Section C contains a detailed description of the 

products to be delivered or the work to be performed 

under the contract. Include any details needed beyond 

the information provided in Section B for competing 

offerors to develop accurate pricing proposals. 

D Packaging and 

Marking 

Section D provides packaging, packing, preservation, 

and marking requirements, if any. 

E Inspection and 

Acceptance 

Section E includes inspection, acceptance, quality 

assurance, and reliability requirements. 

F Deliveries or 

Performance 

Section F specifies the time, place, and method of 

delivery or performance. Solicitations specifying 

shipment Free-on-Board (F.o.b.) origin must state that 

offers will be evaluated on the basis of the proposed 

price plus proposed transportation costs from point of 

origin to the designated destination. 

G Contract 

Administration 

Data 

Section G includes any required contract 

administration information, such as whether individual 

task orders will be issued against the contract, special 

invoicing instructions, or payment instructions if 

payment is to made to an address other than that 

shown on the SF-33. 

H Special Contract 

Requirements 

Section H contains any special contract requirements, 

e.g., security requirements, that are not in other 

sections, including clauses that are specially written for 

the specific solicitation or contract. This section will 

alert offerors to specially written clauses that must be 

given close attention. 
Guide to Judiciary Policy, Vol. 14, Appx. 1A Page 4 

§ 1A.300 Contents of the Solicitation/Contract 

Section Title Description 

I Contract 

Clauses 

Section I contains most of the standard clauses for the 

proposed contract, including the clauses required by 

law or by the Guide and any additional clauses 

expected to apply to any resulting contract, if these 

clauses are not required to be included in any other 

section of the UCF. See: Appx 1C (Matrix of 

Solicitation Provisions and Clauses (Including Key)). 

J List of 

Attachments 

Section J contains a list of any applicable attachments 

and exhibits to the contract, including the title, date, 

and number of pages for each attachment listed. 

K Representations, 

Certifications, 

and Other 

Statements of 

Offerors 

Section K contains solicitation provisions that require 

representations, certifications, or the submission of 

other information by offerors. 

L Instructions, 

Conditions, 

Notices to 

Offerors 

Section L contains solicitation provisions and other 

information and instructions not required elsewhere to 

guide offerors in preparing offers, such as instructions 

to submit offers in a specific format or severable parts 

to facilitate evaluation. The instructions may specify 

further organization of offer parts, such as: 

(a) administrative; 

(b) management; 

(c) technical; 

(d) past performance; and 

(e) detailed cost information. 

M Evaluation 

Factors for 

Award 

Section M contains all evaluation factors, including 

price or cost, and any significant subfactors that will be 

considered in making award. Include the relative 

importance of the evaluation factors and subfactors, 

and their relation to price or cost. Numerical weights 

or scoring systems, which may be used to rank offers, 

need not be disclosed. Any minimum requirements 

which may apply to particular evaluation factors or 

subfactors must be described. Any judiciary costs or 

charges other than proposed prices to be considered 

in the evaluation of offers must be identified.