U.S. CAPITOL POLICE BOARD REGULATIONS 

PERTAINING TO THE MANAGEMENT AND ADMINISTRATION 

OF THE UNITED STATES CAPITOL POLICE MEMORIAL FUND 

I. AUTHORITY

The Capitol Police Board (Board) administers and manages the United States Capitol

Police Memorial Fund (Fund) established in the Treasury of the United States (including the 

timing and manner of distribution from the Fund) in accordance with regulations issued by the 

Board (and approved by the Committee on House Administration (CHA) and the Senate 

Committee on Rules and Administration (Senate Rules)) pursuant to 2 U.S.C. § 1951, et seq. 

II. ESTABLISHMENT OF THE FUND

The Fund has been established in the United States Department of Treasury (U.S.

Treasury) and assigned the following Employer Identification Number by the Internal Revenue 

Service (IRS)

III. ACCOUNTABILITY AND RECORD KEEPING REQUIREMENTS FOR

INVENTORY AND DEPOSIT OF CONTRIBUTIONS

A. PURPOSE

The purpose of these requirements is to ensure an accurate accounting, inventory, and 

recordkeeping of all contributions received for deposit into the Fund; and to facilitate the 

expeditious deposit of such funds into the appropriate account in the U.S. Treasury. 

B. REQUIREMENTS

1. The Director of the Office of Financial Management (OFM) of the



Approved for Public Release by the Capitol Police Board on January 11, 2024
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United States Capitol Police (USCP) is the custodian of the Fund; and is responsible for the 

duties of receiving and recording contributions in the Department financial management system, 

maintaining the appropriate documentation for receipt of contributions, issuing receipts to 

donors, and reconciling the Fund balance with the U.S. Treasury. 

2. Proper internal controls over Fund processes (including proper segregation of

duties) will be maintained for the accounting activities of receiving contributions, processing 

receipts for deposit, entering deposit transactions in the financial management system, approving 

deposit transactions in the financial management system, and reconciling the Fund balance with 

the U.S. Treasury consistent with Government Accountability Office and USCP internal control 

standards. 

3. Contributions shall be recorded in the financial management system of record in

compliance with cash receipt procedures in effect within the OFM. At a minimum, the following 

data for each contribution shall be included with the deposit number: the donor's name and 

address, amount of contribution, date of contribution, and check number. The OFM shall respect 

a donor’s intent to remain anonymous. 

4. All contributions shall be deposited for the credit of the Fund at the U.S.

Treasury. Deposits shall be made through the Federally-insured financial institution used for 

banking services by the USCP, as formalized by the U.S. Treasury. 

5. The OFM Director shall make available all records related to the Fund for review

by the Board. In addition, all transactions of the Fund shall be included as part of the USCP 

 independent financial statement audit. 

6. The OFM Director, as the custodian of the Fund, shall:

(a) Establish an automated record of contributions as described in III.B.3;
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 (b) Make certain that all identifiable donors are provided with a receipt for 

any contributions. Such receipt shall contain the donor's name, date of 

contribution, and the amount of the contribution; and, 

(c) Establish procedures to ensure that receipts are issued to identifiable 

donors. 

7. A monthly reconciliation of records maintained by the OFM Director with the 

records maintained by the U.S. Treasury of the Fund shall be made and any differences resolved 

in a timely manner. 

8. The USCP Office of Inspector General (or other independent persons as approved 

jointly by the Board, Senate Rules, and CHA) may serve as independent observers/witnesses for 

any inventory accounting and deposit session. 

C. CONFIDENTIALITY

Access to all records and information relative to the source, amount, and inventory of the 

contributions to the Fund shall be limited to those individuals with a need to know as a matter of 

business necessity (as determined jointly by the Board, Senate Rules, and CHA); but shall be 

available to Senate Rules and CHA. Any other release of such records and/or information shall 

be made only on prior approval of the Board. The release of any records and/or information 

provided to Senate Rules and CHA shall be governed by the confidentiality rules, procedures, 

and/or requirements of the respective committees. 

IV. DISTRIBUTION OF FUNDS

A. DEFINITIONS 

In this Part – 

1. The term “Chief” means the USCP Chief of Police; 
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2. The term “Committees” means Senate Rules and CHA; 

3. The term “employee” means members, officers, officials, and civilian employees 

of the USCP; 

4. The term “family” means a widow(er), biological or adopted children/stepchildren, and parents/step-parents; 

5. The term “incidental death expenses” means expenses for surviving family 

members (as defined above) to attend official ceremonies immediately following 

the death and can include travel, hotel rooms, and meals as appropriate. These 

expenses would not count against the death benefit paid to the family, would be 

capped at $5,000 and subject to fund availability as described in IV.B.3. 

6. The term “line-of-duty-death” means a death of an employee in the line of duty 

that occurred when the employee was performing work that was generally in 

direct benefit to Congress, the USCP, or the public. 

7. The term “serious injury in the line-of-duty” means an injury sustained by an 

employee in the line-of-duty while the employee confronted a situation involving 

personal danger or averted or minimized potential disaster in direct benefit to 

Congress, the United States Capitol Police Department, or the public; 

8. The term “serious injury expenses” means actual, uncompensated expenses (such 

as uncompensated medical expenses or out-of-pocket expenses) incurred by an 

employee as a direct result of a serious injury in the line-of-duty. 

B. PAYMENT FROM THE FUND

1. Recommendations. The Chief shall recommend to the Board, in writing, whether 

a line-of-duty death or a serious injury in the line-of-duty has occurred. The 
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recommendation shall include the amount of payment or payments from the Fund 

that should be made to the family of the employee who suffered the line-of-duty 

death or to the employee who sustained a serious injury in the line-of-duty. 

a. Line of Duty Death. If the Chief’s recommendation is that a line-of-duty 

death has occurred, the Chief shall recommend to the Board that a payment 

from the Fund in the amount of $200,0001

 be made to the family of the 

employee who suffered the line-of-duty death (subject to the limitations of 

section 3). Generally, any payment should be paid in the following order of 

precedent: (1) widow(er), (2) biological or adopted children/step-children, and 

(3) parents/step-parents with payments split equally between those in the same 

category but not split amongst categories absent special circumstances at the 

Chief’s discretion. In extraordinary circumstances and subject to the 

limitations of section 3, the Chief may recommend a different amount; but the 

rationale for such a deviation must be provided to the Board. Subject to the 

limitations of section 3, incidental death expenses up to $5,0002

 may be paid 

out for expenses incurred by the employee’s family within six (6) months of 

the employee’s line-of-duty death. It shall be the responsibility of the 

employee’s family or the USCP family liaison to submit to the Chief receipts 

 

1

 Beginning in FY2023, this benefit amount will be adjusted annually to reflect changes in the cost of living using 

the annual percentage change in the Consumer Price Index for Urban Consumers (CPI-U) for the one-year period 

ending in the previous June. 

2

 Beginning in FY2023, this benefit amount will be adjusted annually to reflect changes in the cost of living using 

the annual percentage change in the Consumer Price Index for Urban Consumers (CPI-U) for the one-year period 

ending in the previous June. 
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or other documentation that details any incidental death expenses incurred. 

The Chief shall include the same as part of the recommendation to the Board. 

b. Serious Injury in the Line of Duty. If the Chief’s recommendation is that a 

serious injury in the line-of-duty has occurred, the Chief shall recommend to 

the Board that a payment or payments from the Fund be made to the employee 

who suffered the serious injury in the line-of-duty. Subject to the limitations 

of section 3, the amount of the payment or payments shall be equal to the 

serious injury expenses incurred by the employee within one year of his or her 

serious injury in the line-of-duty. It shall be the responsibility of the 

employee to submit to the Chief receipts or other documentation that details 

any serious injury expenses incurred. The Chief shall include the same as part 

of the recommendation to the Board. In extraordinary circumstances and 

subject to the limitations of section 3, the Chief may recommend payments for 

serious injury expenses incurred beyond one year from the date of the serious 

injury in the line-of-duty; but the rationale for such an extension must be 

provided to the Board. 

2. Board Approval. 

a. Consideration of Recommendation. The Board shall approve, modify, or 

reject the recommendation as soon as practicable after a recommendation is 

made pursuant to section 1 (and after consultation with the Committees). If 

the Board elects to modify or reject the recommendation, it shall provide a 

written justification for its decision to the Chief and to the Committees. For 

the purposes of this section, “as soon as practicable” shall be no later than six 
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months after receiving the recommendation (absent consultation with the 

Committees). 

b. Request for Recommendation. If an employee is killed or seriously injured 

and the Chief does not make a recommendation pursuant to section 1, the 

Board may direct the Chief to make such a recommendation. The Chief shall 

provide the recommendation within thirty (30) days of the direction by the 

Board, and the Board shall consider it pursuant to subsection (a) of this 

section. 

c. Discretion of the Board. Consistent with these regulations, the Board may 

(after consultation with the Committees) determine on its own that a line-ofduty death or serious injuries in the line-of-duty has occurred and authorize 

payments from the Fund. If the Board makes such a determination, it shall 

provide a written justification for its decision to the Chief and to the 

Committees. 

3. Limitations on Payments. 

a. Payments for line-of-duty deaths or serious injuries in the line-of-duty are 

subject to the availability of funds in the Fund. 

b. In no event shall a payment for a line-of-duty death or a serious injury in the 

line-of-duty be in an amount more than ninety (90) percent of the total amount 

in the Fund. 

c. In the event of multiple line-of-duty deaths occurring from the same incident, 

payments by the Board to the families of those who suffered line of duty 

deaths shall be in equal amounts. 
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C. REQUIREMENTS 

1. Prior to any payment from the Fund by the Board for a line-of-duty death or 

serious injury in the line of duty, the family or the employee shall provide to the OFM certain 

information. The information shall include, in writing, the necessary account information, 

including any deposit instructions, to enable the OFM to make appropriate payments on behalf of 

the Board from the Fund as may be necessary and required. 

2. At the direction of the Board, the OFM Director shall process the payments. The 

payments shall be handled in accordance with OFM policies and procedures and incorporate 

appropriate internal control procedures for disbursements. 

D. MANNER OF PAYMENT

Any payment issued pursuant to these regulations shall be in addition to, and does not 

otherwise affect, any other form of compensation payable to the family of an employee or the 

employee (including benefits for workers’ compensation under Chapter 81 of Title 5, United 

States Code). 

V. OVERSIGHT REPORTING

The Board shall prepare and submit a semiannual report to Senate Rules and CHA 

concerning the status and payment record of the Fund. The Board shall also include in its report 

any recommended changes to these regulations, including whether to adjust a payment amount 

under part IV(B)(1)(a) of these regulations. In addition, all payments from the Fund shall be 

incorporated into the USCP Semi-Annual Report of Disbursements as required by Section 1005 

of Public Law 109-55. 

Nothing in these regulations shall be construed to mean that the Congress or any of its 

Members, the Board, or the USCP are the sponsors, promoters, or otherwise sanction any 
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fundraising efforts on the part of the Fund (unless prior express written authorization by the 

affected individual or entity is granted). Any determinations made under these regulations and 

the controlling statute shall not be appealable or reviewable in any manner. 

Issued: This _____ day of ___________ 2022. 

_____________________ ____________________ 

Karen H. Gibson 

Member 

Capitol Police Board 

_____________________ 

J. Brett Blanton 3(

Member

Capitol Police Board

William J. Walker 

ChairPDQ 

Capitol Police Board 

Approved: 

________________________________ __________________________________

Zoe Lofgren, Chairperson Amy K obuchar, Chairwoman 

Committee on House Administration Senate Committee on Rules and Administration 

Date:____________________ Date:______________________

Blanton,

Brett

Digitally signed by 

Blanton, Brett 

Date: 2022 03.23 

09:10:02 -04'00'

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