National Fire Academy Criteria for Contract Instructor Criteria

Course: Fire and Emergency Services Training Program Management (R0445) 

Curriculum: Training

This six-day course is designed to develop a professional cadre of training professionals capable 

of performing all training functions, from analyzing training needs to the design, development, 

delivery, evaluation and management of training activities, with the goal of achieving excellence 

through training. The course provides training professionals a means to acquire knowledge and 

skills in various areas of the training profession and at various levels of expertise. 

Candidates not meeting the basic National Fire Academy (NFA) criteria outlined in the general 

qualification criteria established by the NFA will not receive further consideration. 

Criteria for Contract Instructor Selection

All new contract instructors shall be evaluated in three consecutive course deliveries in 

accordance with the NFA’s Instructor Evaluation program. Existing contract instructors shall 

also be evaluated in accordance with this program and shall be evaluated no less than one time 

every three years. All current instructors wishing to be considered for this course will be 

evaluated during their first program delivery. Based on the observation, they will be authorized 

to serve as a contract instructor, be denied contract instructor status, or provided with 

performance improvement criteria and re-evaluated during a subsequent offering prior to final 

decision. 

All instructor candidates must meet or exceed the published course instructor criteria and meet 

the general and administrative requirements before being approved to bid. 

1. Academic Requirement

a. Minimum. 

Bachelor’s degree that is from a nationally or regionally accredited institution 

recognized by the Department of Education. Preferred degree fields shall be in 

education, vocational training or similar fields. In addition, candidates shall 

submit proof of continuing education and practice within the field of education 

and training which demonstrates currency in the field. This requirement may be 

waived depending on the experience and background of the applicant. 
b. Preferred. 

Master’s or doctorate degree from a nationally or regionally accredited institution 

recognized by the Department of Education. Preferred degree fields shall be in 

education, vocational training or similar fields. In addition, candidates shall 

submit proof of continuing education and practice within the field of education 

and training which demonstrates currency in the field. 

2. Instructional Experience

The candidate must demonstrate a history of significant instructional and facilitation 

experience with adult learners within the fire and emergency services field. The candidate 

must provide a minimum of at least five occurrences of experience with reference 

information. Significant instructional experience at the undergraduate level must be 

demonstrated. 

3. Documented Knowledge and Experience in the Subject Area

a. The candidate must demonstrate exceptional facilitation skills in the instructional 

arena.

b. The candidate must demonstrate currency of research in adult educational 

methodology. 

c. The candidate must demonstrate mastery of instructional systems design, 

preferably having a minimum of three years’ experience developing courses, from 

10 to 100 hours in length, which are focused on professional development 

programs. 

d. The candidate must demonstrate currency in managing training programs, as 

demonstrated by at least three years’ experience as a training program manager 

for a fire or Emergency Medical Services (EMS) department, vocational/technical 

school, or college/university which oversee fire and/or EMS training. 

e. The candidate must demonstrate development of training programs, based on a 

comprehensive organizational training needs analysis, to meet performance needs 

of an organization. 

f. The candidate must demonstrate development of return-on-investment calculation 

related to training and experience relaying relevant information to policy- and 

decision-making bodies. 

g. Candidates must maintain currency in the field through practice, education or 

other relevant activities. 
Failure to annually provide approved documentation of ongoing practice, training and/or 

instruction may result in revocation of contract instructor status. 

4. Continuing Practice and Education 

Contract instructors must maintain both work experience and academic relevance specific 

to the course(s) for which they are approved. To maintain eligibility to instruct the 

course, contract instructors will be required to submit verification of both work 

experience and academic relevancy on a periodic basis, but no more than every three 

years. Work experience may be verified through submission of a work resume. 

5. Academic Relevancy

Instructor candidates must have academic relevance by evidence of one or more of the 

following: 

a. Teaching the course at least one time within the last two years.

b. Teaching a similar course at an accredited institution of higher learning at least 

one time within the last two years.

c. Completing a similar course of instruction within the last three years at an 

accredited institution of higher learning or a nationally recognized organization 

providing certified continuing education credits. 

6. Revisions to Criteria

These criteria are subject to revision as based on course changes and NFA needs. 

Potential instructors will be subject to the criteria effective at the date of application.

Existing contract instructors are subject to reapplication and shall submit verification of 

the continuing practice and education requirements when requested. Additionally, 

existing contract instructors are subject to reapplication and meeting revised criteria as 

determined by the NFA based on revisions to course content. 

7. How to Submit an Application 

The following documents are required with each submission: 

a. A cover letter listing the courses you want to teach. 

b. Your resume. 

c. Documentation that clearly addresses how you meet the instructor selection 

criteria for each course you are seeking to teach (e.g., academic requirement, 

instructional experience, knowledge and experience in the subject matter, and 

continuing practice or education). This document needs to be written in that order. 

Incomplete packages will not be processed. 

d. Three references from persons who are knowledgeable about your character as 

well as your teaching ability. One reference letter should be from the department 

or agency head in your organization or certifying organization. 
e. Include a current email address and contact information so we can communicate 

more efficiently with you. 

Application packages must be submitted to: 

National Fire Academy

fema-nfainstructorapp@fema.dhs.gov