21742 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

take, the Commission will consider all

protests or other comments filed, but

only those who file a motion to

intervene in accordance with the

Commission’s rules may become a party

to the proceeding. Any comments,

protests, or motions to intervene must

be received on or before the specified

comment date for the particular

proceeding.

Filing and Service of Responsive

Documents—Any filings must bear in

all capital letters the title

‘‘COMMENTS’’,

‘‘RECOMMENDATIONS FOR TERMS

AND CONDITIONS’’, ‘‘PROTEST’’, OR

‘‘MOTION TO INTERVENE’’, as

applicable, and the Project Number of

the particular proceeding to which the

filing refers. Any of the above-named

documents must be filed by providing

the original and the number of copies

provided by the Commission’s

regulations to: The Secretary, Federal

Energy Regulatory Commission, 888

First Street, N.E., Washington, D.C.

20426.

Agency Comments—Federal, state,

and local agencies are invited to file

comments on the described proceeding.

If an agency does not file comments

within the time specified for filing

comments, it will be presumed to have

no comments.

David P. Boergers,

Secretary.

[FR Doc. 00–10101 Filed 4–21–00; 8:45 am]

BILLING CODE 6717–01–M

DEPARTMENT OF ENERGY

Federal Energy Regulatory

Commission

Privacy Act of 1974; Notice of New,

Revised and Discontinued Systems of

Records

AGENCY: Federal Energy Regulatory

Commission, DOE.

ACTION: Notices of existence and

character of new, revised and

discontinued systems of records.

SUMMARY: The Federal Energy

Regulatory Commission (‘‘the

Commission’’), under the requirements

of the Privacy Act of 1974, 5 U.S.C.

552a, is publishing a list and

description of new, revised and

discontinued systems of records.

ADDRESSES: Comments should be

directed to the following address:

Federal Energy Regulatory Commission,

Julia A. Lake, Privacy Act Officer, Office

of the General Counsel, 888 First Street,

NE, Room 9121, Washington, DC 20426.

FOR FURTHER INFORMATION CONTACT:

Katherina Quijada-Cusack, Office of the

Chief Information Officer, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 2A–3,

Washington, DC 20426, (202) 208–1748.

SUPPLEMENTARY INFORMATION:

I. Report on New Systems

A. Background

The Privacy Act of 1974, 5 U.S.C.

552a, requires that each agency publish

a notice of the existence and character

of each new or altered ‘‘system of

records’’. 5 U.S.C. 552a(a)(5). This

Notice identifies and describes the

Commission’s new, revised and

discontinued systems of records. A copy

of this report has been distributed to the

Speaker of the House of Representatives

and the President of the Senate as the

Act requires.

The Commission has adopted several

new systems of records under the

Privacy Act of 1974. These systems do

not duplicate any existing agency

systems. The notice includes for each

system of records the name; location;

categories of individuals on whom the

records are maintained; categories of

records in the system; authority for

maintenance of the system; each routine

use; the policies and practices governing

storage, retrievability, access controls,

retention and disposal; the title and

business address of the agency official

responsible for the system of records;

procedures for notification, access and

contesting the records of each system;

and the sources for the records in each

system. 5 U.S.C. 552(a)(4).

B. New Systems of Records

These systems are set forth in the

following list.

FERC–37 Commission Voluntary

Leave Transfer Files

FERC–38 Commission Employee

Performance Files

FERC–39 Commission Temporary

Work-at-Home Program

FERC–40 Commission Family Medical

Leave Act (FMLA) Request Files

FERC–41 Commission Transit Subsidy

Program (TSP) Records

FERC–42 Commission Headquarters

Security Access and Control Records

FERC–43 Commission Travel Records

FERC–44 Requests for Commission

Publications and Information

FERC–45 Commission’s Requested

Records Tracking System (RRTS)

FERC–46 Commission Freedom of

Information Act and Privacy Act

Request Files

FERC–47 Commission Office of

Finance, Accounting and Operations’

Recruitment Records

FERC–48 Department of Energy (DOE)

Inspector General Investigative

Records Relating to the Federal

Energy Regulatory Commission

FERC–49 Commission

Telecommunications Records

FERC–50 Commission Accounting

System Records

FERC–51 Commission Congressional

Correspondence, State Files and

Constituent Records

FERC–52 Commission SupervisorMaintained Personnel Records

FERC–53 Commission Information

Technology System Logs

FERC–54 Commission Employee

Assistance Program Records

II. Deletion of Systems

The Commission’s Freedom of

Information Act and Privacy Act

Requests Tracking Files (FERC 33) and

Freedom of Information Act and Privacy

Act Requests Files (FERC 34) are being

deleted, however, they have been

combined into a new system of records

(FERC–46). Congressional

Correspondence Files (FERC–7 and

FERC–8) have also been consolidated

and are identified in FERC–51. The

remaining systems of records previously

reported are no longer being maintained

and are, therefore, being deleted from

the Commission system notices.

The deleted systems are the following:

FERC–3 Applications for Interlocking

Directorates, Public Files

FERC–7 Congressional

Correspondence Files—FERC

FERC–8 Congressional

Correspondence Files—Office of the

Executive Director

FERC–9 Correspondence File—Office

of Pipeline and Producer Regulation,

FERC

FERC–10 Employee Conduct

Records—FERC

FERC–14 Advanced Sick Leave

Requests File

FERC–26 Performance Management

Recognition System Reconsideration

File

FERC–33 Commission Freedom of

Information Act and Privacy Act

Requests Tracking Files

FERC–34 Commission Freedom of

Information Act and Privacy Act

Request Files

III. Revised Systems of Records

The Commission is updating all other

existing records to reflect new contact

points and update addresses.

IV. Table of Contents of All FERC

Systems

FERC–6 Biographical Material on

FERC Commissioners and Key Staff

Members

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21743

FERC–15 Commission Labor and

Employee Relations Case Files

FERC–16 Commission Death Cases

File

FERC–17 Commission Disability

Retirements File

FERC–18 Commission Discontinued

Service Retirements File

FERC–19 Commission Equal

Employment Opportunity (EEO)

Discrimination Complaints File

FERC–20 Commission Employee

Suggestions File

FERC–21 Commission Training

Records

FERC–22 Commission Indebtedness

Cases Files

FERC–23 Commission Leave Without

Pay Requests File

FERC–24 Commission Miscellaneous

Investigation File

FERC–25 Commission Office of

Workers Compensation Program

(OWCP) Claims File

FERC–27 Commission Reconsideration

of Retirement Refund Decisions File

FERC–28 Commission Restoration of

Annual Leave Requests File

FERC–29 Commission Unemployment

Compensation File

FERC–30 Commission Within-Grade

Increase (WGI) Denials and

Reconsideration File

FERC–31 Commission Parking Records

FERC–32 Commission Fitness Center

Records

FERC–35 Commission Security

Investigations Records

FERC–36 Management,

Administrative, and Payroll System

(MAPS)

FERC–37 Commission Voluntary

Leave Transfer Files

FERC–38 Commission Employee

Performance Files

FERC–39 Commission Temporary

Work-at-Home Program

FERC–40 Commission Family Medical

Leave Act (FMLA) Request Files

FERC–41 Commission Transit Subsidy

Program (TSP) Records

FERC–42 Commission Headquarters

Security Access and Control Records

FERC–43 Commission Travel Records

FERC–44 Requests for Commission

Publications and Information

FERC–45 Commission’s Requested

Records Tracking System (RRTS)

FERC–46 Commission Freedom of

Information Act and Privacy Act

Request Files

FERC–47 Commission Office of

Finance, Accounting and Operations’

Recruitment Records

FERC–48 Department of Energy (DOE)

Inspector General Investigative

Records Relating to the Federal

Energy Regulatory Commission

FERC–49 Commission

Telecommunications Records

FERC–50 Commission Accounting

System Records

FERC–51 Commission Congressional

Correspondence, State Files and

Constituent Records

FERC–52 Commission SupervisorMaintained Personnel Records

FERC–53 Commission Information

Technology System Log Records

FERC–54 Commission Employee

Assistance Program Records

Fernanda F. Young,

Chief Information Officer.

FERC–6

SYSTEM NAME:

Biographical Material on FERC

Commissioners and Key Staff Members.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of External Affairs,

Division of Congressional,

Intergovernmental and Public Affairs,

888 First Street, NE, Room 11H–24,

Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Commissioners and key staff members

currently or formerly employed by the

Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:

Biographical material on

Commissioners and key staff members

of the Commission including: Date and

place of birth, marital status, number of

children, educational background, past

work experience, honors or awards,

published materials, and military

experience and honors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

15 U.S.C. 717o; 16 U.S.C. 825h; 42

U.S.C. 7172(a)(2); 44 U.S.C. section

3101.

PURPOSE(S):

To maintain and provide immediate

access to current and historical

biographical data for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Records are used by authorized

Commission personnel whose official

duties require access in preparation of

introductions for speaking engagements,

and news releases to announce

appointments of Commissioners and

key staff members. Records are also

made available to the general public

pursuant to the Freedom of Information

Act, 5 U.S.C. 552.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper.

RETRIEVABILITY:

Name.

SAFEGUARDS:

Records are maintained in a lockable

file cabinet.

RETENTION AND DISPOSAL:

Records are destroyed when they are

superseded or obsolete.

SYSTEM MANAGER(S) AND ADDRESS:

Division of Congressional,

Intergovernmental and Public Affairs,

Office of External Affairs, Federal

Energy Regulatory Commission, 888

First Street, Room 11H–22, Washington,

DC 20426.

NOTIFICATION PROCEDURE:

Requests by individuals to determine

if a system of records contains

information about them should be

directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Individuals on whom the records are

maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–15

SYSTEM NAME:

Commission Labor and Employee

Relations Case Files.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees who are the subject

of any one of the following actions:

Disciplinary/adverse action,

21744 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

performance-based action, and

grievance.

CATEGORIES OF RECORDS IN THE SYSTEM:

Various agency forms, decision

documents, grievances, denials, appeals,

requests for reconsideration, and briefs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR parts 430, 432, 752, 771; 5

U.S.C. 7121.

PURPOSE(S):

Maintain data on labor and employee

relations cases that may be used to

support actions before other government

entities such as the Merit System

Protection Board (MSPB) and Federal

Labor Relations Authority (FLRA), and

to support progressive discipline

actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for the Office of Personnel

Management (OPM) or the Government

Accounting Office (GAO) during the

course of on-site inspections or audits;

to serve as a data source to FERC

officials in determining the proper

current personnel action to take

concerning the employee; to adjudicate

appeals, complaints, grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: NONE.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper.

RETRIEVABILITY:

By name of requester or by type of

action.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

File documents are shredded and

disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject employee, supervisors, Office

Directors, Office of Strategy and

Organizational Management director,

personnel specialists, Office of the

General Counsel staff, and Merit

Systems Protection Board.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–16

SYSTEM NAME:

Commission Death Cases File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees who die while

employed and whose survivors file a

claim for death benefits.

CATEGORIES OF RECORDS IN THE SYSTEM:

Claims forms for various death

benefits filed by deceased employees’

survivors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 831.102 and 841.106 and 5 CFR

parts 870 and 890.

PURPOSE(S):

Maintain copies in case of disputes

relating to claims for benefits by

survivors of deceased employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to disclose to a federal, state, or local

agency for use in a decision by that

agency on a claim arising from the

employee’s death.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Three years. File documents are

shredded and disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Chief, Labor and Employee Relations

Branch and employees’ survivors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–17

SYSTEM NAME:

Commission Disability Retirements

File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21745

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 415, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees who file claim to

retire from Federal service due to

medical disability.

CATEGORIES OF RECORDS IN THE SYSTEM:

Various retirement claims forms,

supporting medical and other

documentation, and decision

documents on the claim from the Office

of Personnel Management.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 831.102 and 841.106.

PURPOSE(S):

Maintain documentation relating to

employee’s request and approval/

disapproval for disability retirement.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to disclose to a federal, state, or local

agency for a decision by that agency on

a claim by the employee; to adjudicate

appeals, complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are shredded and disposed of

in burn bags upon receipt of official

OPM acceptance of annual summary.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

415, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Office of Personnel Management,

retiree, supervisors, doctors, insurance

companies, personnel specialists, and

the FERC Personnel Director.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–18

SYSTEM NAME:

Commission Discontinued Service

Retirements File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 415, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees retiring due to

involuntary separation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Retirement application documents

and supporting documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 831.102 and 841.106.

PURPOSE(S):

To maintain documentation in

support of employees’ discontinued

service retirement.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to disclose to a federal, state, or local

agency for a decision by that agency on

a claim by the employee; to adjudicate

appeals, complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are shredded and disposed of

in burn bags upon receipt of official

OPM acceptance of annual summary.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

415, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

FERC Personnel Director, subject

employee, personnel specialists.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–19

SYSTEM NAME:

Commission Equal Employment

Opportunity (EEO) Discrimination

Complaints File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Equal

Employment Opportunity Manager, 888

First Street, NE, Room 42–26,

Washington, DC 20426.

21746 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who file formal EEO

Complaints of Discrimination.

CATEGORIES OF RECORDS IN THE SYSTEM:

Written complaint, investigative

reports and decision documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

29 CFR part 1614.

PURPOSE(S):

To maintain documentation of FERC

EEO complaints filed.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for EEO, OPM or GAO during the

course of on-site inspections or audits;

to serve as a data source to FERC

officials in determining the proper

current personnel action to take

concerning the employee; to disclose to

a federal, state or local agency for a

decision by that agency on a claim by

the employee; to adjudicate appeals,

complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are maintained in lockable

metal file cabinets in a lockable room

limited to those whose official duties

require access.

RETENTION AND DISPOSAL:

Official discrimination complaint case

files are destroyed 4 years after

resolution of case. Records documenting

complaints that do not develop into

official discrimination complaint cases

are destroyed when 2 years old. Records

are shredded and/or disposed of in burn

bags.

SYSTEM MANAGER(S) AND ADDRESS:

Equal Employment Opportunity

Manager, Office of Strategy and

Organizational Management, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 42–26,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Equal Employment Opportunity

Investigator, subject employee, EEO

Manager, Office of the General Counsel

staff, Equal Employment Opportunity

Commission, and courts.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–20

SYSTEM NAME:

Commission Employee Suggestions

File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 415, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees submitting

suggestions to the FERC suggestion

program.

CATEGORIES OF RECORDS IN THE SYSTEM:

Written suggestions, evaluation and

decision documents relating to the

suggestions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 451.107.

PURPOSE(S):

To maintain documentation on

employee suggestions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to adjudicate appeals, complaints, or

grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are destroyed 2 years after

approval or disapproval. They are

shredded and disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

415, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

The Director of the Program Office to

which the suggestion is directed, subject

employee, if known, and personnel

specialists responsible for follow-up on

suggestions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–21

SYSTEM NAME:

Commission Training Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Training and

Development Branch, 888 First Street,

NE, Room 42–19, Washington, DC,

20426.

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21747

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All employees who formally request

to attend training at the expense of the

Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name of employee, Program Office,

course name, vendor, cost, type of

course, and purpose.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 410.311.

PURPOSE(S):

To maintain data on the training and

development of FERC employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To serve as a data source to make

reports available to OPM; to generate

individual training histories and

produce ad-hoc management reports; to

track agency office expenditures.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Computer and paper.

RETRIEVABILITY:

By employee name, Program Office,

course name, or vendor.

SAFEGUARDS:

Paper records are in lockable file

cabinets, and/or in a lockable room with

access limited to those employees

whose official duties require access.

Access to lockable room containing

official agency training records is badgeactivated. Access and system rights to

the electronic records are assigned by

the system administrator to Training

and Development Branch employees

requiring access. Training and

Development Branch staff access the

database through their personal

computers. All Branch staff with

assigned rights must enter a user

identification and a valid password to

access their computers and all

employees use screen saver passwords.

RETENTION AND DISPOSAL:

Official records are destroyed when 5

years old or 5 years after completion of

a specific training program.

Administrative copies of training

requests/authorizations, vouchers and

evaluations maintained by Program

Office Administrative Officers are

destroyed when 2 years old.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Training and Development

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

42–19, Washington, DC 20426 or the

appropriate Administrative Office in

which the individual is employed.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the Administrative Office

in which the individual is employed, or

to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Administrative Officer for individual

Program Offices, Training and

Development Branch staff, Commission

employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–22

SYSTEM NAME:

Commission Indebtedness Cases Files.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 415, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees about whom

creditors submit written complaints of

indebtedness to FERC.

CATEGORIES OF RECORDS IN THE SYSTEM:

Written complaints and agency

correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR part 735.

PURPOSE(S):

To maintain correspondence relating

to employee indebtedness.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to serve as a data source to FERC

officials in determining the proper

current personnel action to take

concerning the employee; to adjudicate

appeals, complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are destroyed 3 years after

garnishment is terminated. Documents

are shredded and disposed of in burn

bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

415, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Creditors of employees, personnel

specialists, supervisors, and subject

employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–23

SYSTEM NAME:

Commission Leave Without Pay

Requests File.

21748 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees requesting leave

without pay in excess of 52 weeks.

CATEGORIES OF RECORDS IN THE SYSTEM:

Written request and decision

document from the Director, Office of

Strategy and Organizational

Management.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 630.101.

PURPOSE(S):

To maintain documentation

supporting requests and approvals for

LWOP in excess of 52 weeks.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to serve as a data source to FERC

officials in determining the proper

current personnel action to take

concerning the employee; to adjudicate

appeals, complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are destroyed after GAO audit

or when 3 years old, whichever is

sooner. Documents are shredded and

disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Director, Office of Strategy and

Organizational Management, subject

employee and employee’s supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–24

SYSTEM NAME:

Commission Miscellaneous

Investigation File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees involved in issues that

FERC management deems appropriate

for informal inquiry and that do not

involve a finalized grievance, appeal

process, or formal Department of Energy

Inspector General inquiry.

CATEGORIES OF RECORDS IN THE SYSTEM:

Formal reports of inquiry and

supporting documentation, records of

actions taken resulting from the inquiry,

and decision documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR part 735.

PURPOSE(S):

To maintain documentation on

employee issues that do not go through

the formal grievance process.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to serve as a data source to FERC

officials in determining the proper

current personnel action to take

concerning the employee; to adjudicate

appeals, complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

File documents are shredded and

disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

Record access procedures: Same as

notification procedures above.

Contesting record procedures: Same

as notification procedures above.

Record source categories:Various

FERC officials, complainants, and

investigators.

Exemptions claimed for the system:

None.

FERC–25

SYSTEM NAME:

Commission Office of Workers

Compensation Program (OWCP) Claims

File.

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21749

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees who file

compensation claims for expenses or

‘‘lost time’’ salary reimbursement due to

work-related injury or illness.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee claims and supporting

documents, supporting data from FERC

officials, and Department of Labor

decision documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

20 CFR part 10.

PURPOSE(S):

To maintain documentation on

employees who file OWCP claims.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to disclose to a federal, state, or local

agency for a decision by that agency on

a claim by the employee; to serve as a

data source to FERC officials in

determining the proper current

personnel action to take concerning the

employee; to adjudicate appeals,

complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None. Policies and practices for

storing, retrieving, accessing, retaining,

and disposing of records in the system:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

BY EMPLOYEE NAME.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are cut off on termination of

compensation or when deadline for

filing a claim has passed, and destroyed

3 years after cutoff. Documents are

shredded and disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Department of Labor, subject

employee, and various FERC officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–27

SYSTEM NAME:

Commission Reconsideration of

Retirement Refund Decisions File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees appealing a

determination of ineligibility for refund

of Civil Service Retirement/Federal

Employees Retirement System

deductions.

CATEGORIES OF RECORDS IN THE SYSTEM:

Written reconsideration request,

agency preliminary decision, and final

OPM decision document.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 831.2002 and 842.308.

PURPOSE(S):

To maintain documentation

concerning requests and appeals for

refund of retirement deductions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to disclose to a federal, state, or local

agency for a decision by that agency on

a claim by the employee; to adjudicate

appeals, complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are shredded and disposed of

in burn bags upon receipt of official

OPM acceptance of annual summary.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Office of Personnel Management,

subject employee, and personnel

specialists.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

21750 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

FERC–28

SYSTEM NAME:

Commission Restoration of Annual

Leave Requests File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees requesting

restoration of excess annual leave lost

due to illness or exigencies of public

business.

CATEGORIES OF RECORDS IN THE SYSTEM:

Request for restoration and supporting

documents and the decision document.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 630.101.

PURPOSE(S):

To maintain documentation of those

employees requesting restoration of

excess annual leave.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to serve as a data source for FERC

officials in determining the proper

current personnel action to take

concerning the employee; to adjudicate

appeals, complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are destroyed 3 years after

GAO audit or when 3 years old,

whichever is sooner. Documents are

shredded and disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Chief, Labor and Employee Relations

Branch, Director, Office of Strategy and

Organizational Management, subject

employee, personnel specialists.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–29

SYSTEM NAME:

Commission Unemployment

Compensation File.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Former FERC employees who have

filed for unemployment compensation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Notification of filing from state

unemployment compensation office,

former employee’s claim, and decision

document.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

20 CFR part 609.

PURPOSE(S):

To maintain documentation of

requests for unemployment

compensation and decision documents.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to adjudicate appeals.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge- activated.

RETENTION AND DISPOSAL:

Records are destroyed when they are

6 months old. Documents are shredded

and disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

State Unemployment Compensation

Office, Chief, Labor and Employee

Relations Branch, former employees,

and supervisors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–30

SYSTEM NAME:

Commission Within-Grade Increase

(WGI) Denials and Reconsideration File.

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21751

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees who have had their

Within-Grade Increases withheld and/or

who have filed requests to have the

withholding decision reconsidered.

CATEGORIES OF RECORDS IN THE SYSTEM:

Withholding letter and supporting

documents, written reconsideration

request, review documents, and

decision document.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 531.410.

PURPOSE(S):

To maintain documentation on WGI

denials and actions taken after denials.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to serve as a data source to FERC

officials in determining the proper

current personnel action to take

concerning the employee; to adjudicate

appeals, complaints, or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.

letters, forms, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Three years. File documents are

shredded and disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject employee, supervisors and

management officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–31

SYSTEM NAME:

Commission Parking Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Division of Logistics

Management, Management Services

Branch, 888 North Capitol Street, NE,

Room 4V–13, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees and members of the public

who park in the FERC Headquarters

garage.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, office and home address, office

and home phone number, vehicle

description and license tag number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

41 CFR 101–20.104.

PURPOSE(S):

To oversee parking in the Federal

Energy Regulatory Commission

Headquarters garage as managed and

controlled by the Commission.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To rank and assign applications for

FERC parking spaces; to notify drivers

of emergencies or parking violations; to

match employees in the same zip code

area to existing or potential carpools.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

By employee’s or member of the

public’s name, by city, zip code or

vehicle license plate number.

SAFEGUARDS:

Paper records are maintained in

lockable file cabinets in a lockable room

with access limited to those employees

whose official duties require access;

Computer data is secured by password.

RETENTION AND DISPOSAL:

Paper records are shredded and

destroyed and computer data is deleted

after subsequent open parking season.

SYSTEM MANAGER(S) AND ADDRESS:

Management Services Branch,

Division of Logistics Management,

Office of Finance, Accounting and

Operations, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4V–13, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

Employee or member of the public.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–32

SYSTEM NAME:

Commission Fitness Center Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Fitness Center Office, 888

First Street, NE, Room E–1, Washington,

DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees and FERC contractors who

are members of the Commission Fitness

Center.

21752 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

CATEGORIES OF RECORDS IN THE SYSTEM:

Sign-in sheets; individual’s name,

gender, age, history of certain medical

conditions, name of individual’s

personal physician and of any

prescription or over-the-counter drugs

taken on a regular basis; name,

telephone number and address of a

person to be notified in case of

emergency; individual’s degree of

physical fitness and his/her fitness

activities and goals. Contains forms,

memoranda, or correspondence as

appropriate, related to the employee’s

membership in the Commission Fitness

Center.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

To maintain health profiles of

members of the Fitness Center.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To provide a point of contact in case

of an emergency; to monitor member’s

degree of physical fitness.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper.

RETRIEVABILITY:

Member’s name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access.

RETENTION AND DISPOSAL:

Records are updated when necessary

to reflect changes and maintained

pursuant to instructions authorized by

the National Archives and Records

Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Chairman, Board of Directors,

Commission Fitness Center

Organization, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

E–1, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager of

the system.

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

Fitness Center members.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–35

SYSTEM NAME:

Commission Security Investigations

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Finance,

Accounting and Operations, Division of

Logistics Management, Facilities and

Security Branch, 888 First Street, NE,

Room 41–74, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former employees of the

Commission, current and former

contractors of the Commission, and

current and former day care provider

employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, social security number, home

and work address and phone number,

reference’s home and work address and

phone number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 2302(b)(2)(B),

2302(b)(10), 7311, 7313; Executive

Order 10450; 5 CFR 731.103.

PURPOSE(S):

To conduct security investigations on

FERC employees, applicants for FERC

employment, and individuals

performing work for the Commission

under contract.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To an agency, office, or other

establishment in the executive,

legislative, or judicial branches of the

Federal Government, or the District of

Columbia Government, in response to

its request, in connection with the

hiring or retention of an employee, the

issuance of a security clearance, the

conducting of a security or suitability

investigation of an individual, the

classifying of jobs, the letting of a

contract, or the issuance of a license,

grant, or other benefit by the requesting

agency; to intelligence agencies for use

in intelligence activities; to any source

from which information is requested in

the course of an investigation, to the

extent necessary to identify the

individual, inform the source of the

nature and purpose of the investigation,

and to identify the type of information

requested; to Federal agencies as a data

source for management information

through the production of summary

descriptive statistics and analytical

studies in support of the functions for

which the records are maintained or for

related studies; to a congressional office

in response to an inquiry made at the

request of that individual; in litigation

before a court or in an administrative

proceeding being conducted by a

Federal agency; to a Federal, State, or

local agency responsible for

investigating, prosecuting, enforcing, or

implementing a statute, rule, regulation,

or order in connection with functions

vested in those agencies.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper.

RETRIEVABILITY:

Employee or other individual name.

SAFEGUARDS:

Records are maintained in

combination safes in locked rooms

pursuant to Office of Personnel

Management regulations.

RETENTION AND DISPOSAL:

Records are destroyed upon

notification of death or not later than 5

years after separation or transfer of

employee or no later than 5 years after

contract relationship expires, whichever

is applicable. Records are shredded and

disposed of in burn bags.

SYSTEM MANAGER(S) AND ADDRESS:

Security, Safety and Occupational

Health Officer, Facilities and Security

Branch, Division of Logistics

Management, Office of Finance,

Accounting and Operations, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 41–74,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21753

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

Employees, contractors, applicants,

questionnaires, other forms completed

in the course of an investigation for

employment at another federal

government agency, SF–171 or resume,

transmittal correspondence.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–36

SYSTEM NAME:

Management, Administrative, and

Payroll System (MAPS).

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Hard copy of personnel and

timekeeping data is located at the

Federal Energy Regulatory Commission,

888 First Street, NE, Washington, DC

20426. Hard copy of payroll transactions

and reports are located at the

Department of Veterans Affairs,

Financial Services Center (FSC), Austin,

Texas 78772. Computerized data is

located at the Department of Veterans

Affairs, Austin Automation Center

(AAC), Austin, Texas 78772.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All employees (Senior Executive

Service and non-Senior Executive

Service, bargaining unit and nonbargaining unit) employed by the

Federal Energy Regulatory Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:

All official personnel actions and/or

payroll transaction information on

Commission employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 2302(b)(20)(B),

2302(b)(10), 7311, 7313; Executive

Order 10450; 5 CFR 731.103.

PURPOSE(S):

To manage the Commission’s

management, administrative, and

payroll systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To the Merit Systems Protection

Board, the Office of Special Counsel, the

Equal Employment Opportunity

Commission, or the Federal Labor

Relations Authority, in connection with

functions vested in those agencies. To a

Congressional office in response to an

inquiry made at the request of that

individual. To the Office of

Management and Budget in connection

with private relief legislation. In

litigation before a court or in an

administrative proceeding being

conducted by a Federal agency. To the

National Archives and Records

Administration for records management

inspections. To Federal agencies as a

data source for management information

through the production of summary

descriptive statistics and analytical

studies in support of the functions for

which the records are maintained for

related studies.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Not applicable.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

On paper in Official Folders located at

the FERC and FSC. Computerized on a

DEC Alpha Server which resides at the

AAC.

RETRIEVABILITY:

Data can be retrieved by employee’s

name, employee identification number,

or social security number.

SAFEGUARDS:

The Austin Automation Center is

located in a secured Federal complex.

Within this secured building, the

Computer Operations Center is located

in a controlled access room. Specific

employees have been identified as

system and database administrators

having specific responsibilities allowing

access to FERC personnel and payroll

data. Security is embedded within the

software, in both the operating system

and at the application level. Individuals

not granted access rights cannot view or

change data. The database is monitored

by software applications that provide

audits of log-ins, both successful and

failed. Output documents from the

system are maintained as hard copy

documents by FERC’s Human Resources

Division and the VA’s Payroll

Operations and Finance Offices and are

safeguarded in secured cabinets located

within secured rooms.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration

and the Office of Personnel

Management.

SYSTEM MANAGER(S) AND ADDRESS:

The Federal Energy Regulatory

Commission and the Department of

Veterans Affairs share responsibility for

system management. The first point of

contact is the Director, Division of

Management, Administrative and

Payroll Support, Office of Finance,

Accounting and Operations, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 42–59,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above. Involvement by the Office of

Personnel Management may be

necessary, as provided in the Federal

Personnel Manual, Chapter 731.

RECORD SOURCE CATEGORIES:

Department of Energy’s Corporate

Human Resource Information System

(CHRIS); FERC’s Payroll Utilization

Reporting System (PURS); the

employee’s supervisors; and the

employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–37

SYSTEM NAME:

Commission Voluntary Leave Transfer

Files.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All employees who request

participation in the Voluntary Leave

Transfer Program (VLTP).

CATEGORIES OF RECORDS IN THE SYSTEM:

Written requests to participate in the

VLTP and supporting medical

documentation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 630.913.

21754 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

PURPOSE(S):

To maintain information concerning

VLTP applicants and the number of

applications approved.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of a particular

action or the employee’s general

employment history; to serve as a data

source for OPM and GAO during the

course of onsite inspections or audits; to

serve as a data source for FERC officials

in determining the proper current

personnel action to take concerning the

employee; to adjudicate appeals,

complaints or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.,

letters, memos, forms, support medical

documentation).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are shredded and disposed of

in burn bags 1 year after the end of the

year in which the file is closed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Employee, personnelist and

supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–38

SYSTEM NAME:

Commission Employee Performance

Files.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Supervisory and nonsupervisory

employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee performance appraisals,

awards documentation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR parts 430 and 451.

PURPOSE(S):

To maintain information on employee

performance appraisals and awards.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of a particular

action or the employee’s general

employment history; to serve as a data

source for OPM and GAO during the

course of onsite inspections or audits; to

serve as a data source for FERC officials

to adjudicate appeals, complaints and

grievances; to adjudicate appeals,

complaints or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents) and

computer.

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated. Computer records are

password protected.

RETENTION AND DISPOSAL:

Paper records and computer

performance-related records pertaining

to former employees are destroyed and

deleted when four years old. Other

paper and computer summary

performance appraisal records are

destroyed and deleted four years after

the date of the appraisal. Paper and

computer employee awards records are

destroyed and deleted 2 years after

approval or disapproval.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject employees, supervisors and

personnelists.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–39

SYSTEM NAME:

Commission Temporary Work-atHome Program.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees with medical problems

who apply for program.

CATEGORIES OF RECORDS IN THE SYSTEM:

Written employee requests and

supporting medical documentation.

Letters of approval/disapproval.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

29 CFR 1613.704.

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21755

PURPOSE(S):

To maintain documentation

concerning employee requests to

participate in an alternate worksite

program.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

the status of a particular action or the

employee’s general employment history;

to serve as a data source for OPM &

GAO during the course of onsite

inspections or audits; to serve as a data

source for FERC officials in determining

proper current personnel action to take

concerning the employee; to adjudicate

appeals, complaints or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.,

written request, medical documentation,

memos, letters, etc.).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are shredded and destroyed

in burn bags 1 year after the end of the

employee’s participation in the

program, or 1 year after the request is

rejected if disapproved.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Subject employee, personnelists, and

supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–40

SYSTEM NAME:

Commission Family Medical Leave

Act (FMLA) Request Files.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE,

Room 4A–05, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees who apply for leave under

FMLA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Written requests for FMLA coverage

and supporting medical documentation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 630.1211.

PURPOSE(S):

To maintain documentation on FMLA

requests.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of a particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of an onsite investigation or

audits; to serve as a data source for

FERC officials in determining the

proper, current personnel action to take

concerning the employee; to adjudicate

appeals, complaints or grievances.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper (assorted documents, e.g.,

letters, memos, forms, medical

documentation).

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Records are in lockable file cabinets

in a lockable room with access limited

to those employees whose official duties

require access. Access to lockable room

is badge-activated.

RETENTION AND DISPOSAL:

Records are shredded and destroyed

in burn bags after GAO audit or when

3 years old, whichever is sooner.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

Subject employee, personnelists, and

supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–41

SYSTEM NAME:

Commission Transit Subsidy Program

(TSP) Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Finance,

Accounting and Operations, Division of

Logistics Management, Management

Services Branch, 888 First Street, NE,

Room 3L–06, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees using public

transportation who receive commuting

cost reimbursement.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee name, office and home

address, office phone number, grade,

monthly commuting cost, and mode of

public transportation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

41 CFR 101–6.300.

PURPOSE(S):

To account for disbursement of

Federal government transportation

subsidies to employees.

21756 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To track employees’ commuting

expenses; to monitor the TSP budget.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

Employee name.

SAFEGUARDS:

Hard copy records are in lockable file

cabinets in a lockable room with access

limited to those employees whose

official duties require access; computer

data secured by password.

RETENTION AND DISPOSAL:

Hard copy records are shredded and

destroyed in burn bags when three years

old. Computer data is deleted when

three years old.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Management Services Branch,

Division of Logistics Management,

Office of Finance, Accounting and

Operations, Federal Energy Regulatory

Commission, 888 First Street, NE, Room

3L–06, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

Employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–42

SYSTEM NAME:

Commission Headquarters Security

Access and Control Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Finance,

Accounting and Operations, Division of

Logistics Management, Facilities and

Security Branch, 888 First Street, NE,

Room 101–20, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former employees,

consultants, contractors, other

Government agency personnel, and

approved members of the public.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual name, employee badge

number, date, time and entry point of

building access.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

41 CFR 101–20.103.

PURPOSE(S):

For Federal government building

security, access control and monitoring.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To monitor access of employees and

members of the public to a Federal

government building.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

By individual name, date, employee

badge number, or entry point.

SAFEGUARDS:

Paper records are in lockable file

cabinets in a lockable room with access

limited to those employees whose

official duties require access; computer

data is password protected.

RETENTION AND DISPOSAL:

Records are maintained for 2 years

after final entry or 2 years after date of

document. Identification credentials are

destroyed 3 months after return to

security officer.

SYSTEM MANAGER(S) AND ADDRESS:

Security, Safety and Occupational

Health Officer, Facilities and Security

Branch, Division of Logistics

Management, Office of Finance,

Accounting and Operations, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 41–74,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

Employee or member of the public.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–43

SYSTEM NAME:

Commission Travel Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Finance,

Accounting and Operations, Division of

Financial Services, 888 First Street, NE,

Room 42–71, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee name, home and office

address, home and office phone

numbers, social security number,

destination, itinerary, mode and

purpose of travel, date of travel,

government credit card numbers,

expenses, amounts claimed, amounts

reimbursed, travel orders, travel

vouchers and receipts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 302.

PURPOSE(S):

To administer the travel requirements

of the Commission.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To process travel authorizations and

travel vouchers, including government

credit card usage, for employees on

official travel; to maintain a tracking

system for travel authorizations and

vouchers for employees on official

travel; to General Accounting Office for

audit and verification purposes.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Cardholder information is reported to

consumer credit reporting agencies only

if the account is closed, or for nonpayment purposes in excess of $100.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21757

RETRIEVABILITY:

Employee name, employee social

security number, employee address,

government credit card account number.

SAFEGUARDS:

Paper records are maintained in

lockable file cabinets; computer data is

password protected and appropriate

user identifications must be established.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Services, Office of Finance, Accounting

and Operation, Federal Energy

Regulatory Commission, 888 First

Street, NE, Room 42–71, Washington,

DC 20426 and Administrative Offices in

which individuals are employed.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager or to

the Administrative Office in which the

individual is employed.

RECORD ACCESS PROCEDURES:

See notification procedure above.

CONTESTING RECORD PROCEDURES:

See notification procedure above.

RECORD SOURCE CATEGORIES:

Employees, supervisors, the

Electronic Account Government Ledger

System (EGALS), and the Commission’s

Management, Administrative, and

Payroll System (MAPS).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–44

SYSTEM NAME:

Requests for Commission Publications

and Information.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Office of the Chief Information

Officer, Information Services Group,

Information Services Team, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 2-A, Washington,

DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Members of the general public,

federal, state and local governments,

regulated entities, and public and

private interest groups.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, phone number and/or

e-mail address of requester, description

of information being requested, receipt

of request and completion dates, and

method of payment for documents and

publications when costs are incurred.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

18 CFR 388.106.

PURPOSE(S):

To allow Technical Information

Specialists within the Public Reference

Room a single point of reference for

tracking information requests; to

provide statistics to management on

services provided to the public; to

monitor average turn-around times for

requests; and to identify trends

information requests for customer

service profiles.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Used to monitor status of requests,

identify technical assistance provided,

develop request statistics, and identify

trends in types of information being

requested by members of the public.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

By date, name of requester or

company represented.

SAFEGUARDS:

Hard copies are maintained in a

centralized area to which the general

public is not authorized access. The

public’s access to the records are

monitored by Technical Information

Specialists at a front desk and a security

guard. Access and system rights to the

computer are assigned by the system

administrator to Technical Information

Specialists requiring access. Technical

Information Specialists access the

system through their personal

computers. All Technical Information

Specialists with assigned rights to

access the system must enter a user

identification and a valid password to

access their computers and all

employees use screen saver passwords.

In addition, the computers are situated

in an area to which the general public

is not allowed access.

RETENTION AND DISPOSAL:

Paper records are maintained for three

months then disposed of in burn bags.

Computer data is purged annually.

SYSTEM MANAGER(S) AND ADDRESS:

Leader, Information Services Team,

Information Services Group, Office of

the Chief Information Officer, Federal

Energy Regulatory Commission, 888

First Street, Room 2-A, Washington, DC

20426.

NOTIFICATION PROCEDURE:

All inquiries and requests relating to

this system of records should be

addressed to the system manager of the

system.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Members of the general public.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–45

SYSTEM NAME:

Commission’s Requested Records

Tracking System (RRTS).

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Office of the Chief Information

Officer, Information Services Group,

Records Maintenance Team, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 1–B5,

Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC staff, members of the general

public, federal, state and local

governments, regulated entities, and

public and private interest groups.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, company represented (if

applicable), address, phone number of

requester, self-assigned user

identification, records requested, dates

and times of records requests,

descriptions, docket numbers, assignee,

locations of records, dates of requester

notification, receipt and return, and

other general comments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

18 CFR 388.106.

21758 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

PURPOSE(S):

To allow Records Maintenance Team

personnel a single point of reference for

tracking requests for official

Commission records; and to monitor

official records requested and/or

charged out of the Commission’s

Records Maintenance Center.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

System is used to monitor status of

records charged out to Commission

employees and/or members of the

public.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Computer.

RETRIEVABILITY:

By date, control number, docket

number, record description, assignee,

and/or name of requester.

SAFEGUARDS:

Access and system rights to the

computer are assigned by the system

administrator only to employees of the

Records Maintenance Team (RMT).

RMT employees access the system

through their personal computers. All

employees with assigned rights to

access the system must enter a user

identification and a valid password to

access their computers and employees

all use screen saver passwords. In

addition, the computers are situated in

an area to which the general public is

not allowed access.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Leader, Records Maintenance Team,

Information Services Group, Office of

the Chief Information Officer, Federal

Energy Regulatory Commission, 888

First Street, Room 2–A, Washington, DC

20426.

NOTIFICATION PROCEDURE:

All inquiries and requests relating to

this system of records should be

addressed to the system manager of the

system.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Commission employees and members

of the general public.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–46

SYSTEM NAME:

Commission Freedom of Information

Act and Privacy Act Request Files.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of External Affairs,

Division of Congressional,

Intergovernmental and Public Affairs,

888 First Street, NE, Room 11H–22,

Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All individuals requesting records

from FERC under the provisions of the

Freedom of Information Act (FOIA) and

the Privacy Act (PA) of 1974.

CATEGORIES OF RECORDS IN THE SYSTEM:

Requester’s name and address, log

number, description of request, billing

information, tracking information, and

all correspondence with the requester.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 552, 552a; Executive Order

12009.

PURPOSE(S):

To record, track and maintain a

complete record of events and ensure

proper document control of timesensitive responses to FOIA and PA

inquiries.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To maintain a tracking system to

expedite responses within the statutory

time limits for the FOIA requests; to

contact FOIA requesters; to prepare an

annual report to the U.S. Department of

Justice for submission to Congress each

fiscal year under section 552(e) of the

Freedom of Information Act; to prepare

periodic activity reports for the Director,

Office of External Affairs, to serve as a

point of reference for all events and

documents pertinent to the request in

case of litigation.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Computer and paper.

RETRIEVABILITY:

By log number, individual name,

affiliation and subject.

SAFEGUARDS:

Records are maintained in lockable

metal file cabinets in a lockable room

with a key distributed to those whose

official duties require access. Computer

data is secured by password.

RETENTION AND DISPOSAL:

Retention period is two years after

completion date if the information is

released or six years after completion

date if any or all information is

withheld from the requester. Computer

records are deleted and paper records

are shredded and destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

FOIA Liaison, Division of

Congressional, Intergovernmental and

Public Affairs, Office of External Affairs,

Federal Energy Regulatory Commission,

888 First Street, NE, Room 11H–22,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests by individuals to determine

if a system of records contains

information about them should be

directed to the System Manager.

RECORD ACCESS PROCEDURES:

Requests for access to records should

be directed to the Director, Office of

External Affairs, Federal Energy

Regulatory Commission, 888 First

Street, NE, Room 11H, Washington, DC

20426.

CONTESTING RECORD PROCEDURES:

Same as record access procedures

above.

RECORD SOURCE CATEGORIES:

The subject individual; system

manager; FERC staff, and the Director,

Office of External Affairs.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–47

SYSTEM NAME:

Commission Office of Finance,

Accounting and Operations’

Recruitment Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Finance,

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21759

Accounting and Operations, Division of

Operations Support, 888 First Street,

NE, Room 72–15, Washington, DC

20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Prospective applicants submitting

resumes for potential employment

opportunities with the Commission’s

Office of Finance, Accounting and

Operations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Applicant name, home and office

address, home and office phone number

and social security number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR 300.101.

PURPOSE(S):

To keep current source of prospective

applicants for Auditor vacancies.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Used to track applicants interested in

employment with the Commission’s

Office of Finance, Accounting and

Operations, Division of Operations

Support.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

Applicant name, school or event (job

fair).

SAFEGUARDS:

Paper records are maintained locked

file cabinets; computer data is password

protected and accessible only by those

employees whose official duties require

access.

RETENTION AND DISPOSAL:

Records are destroyed and/or deleted

when two years old.

SYSTEM MANAGER(S) AND ADDRESS:

Supervisory Auditor, Division of

Operations Support, Office of Finance,

Accounting and Operations, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 72–15,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager of

the system.

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

Prospective applicants and schools.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–48

SYSTEM NAME:

Department of Energy (DOE) Inspector

General Investigative Records Relating

to the Federal Energy Regulatory

Commission.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Finance,

Accounting and Operations, Division of

Internal Control and Evaluation, 888

First Street, NE, Room 4V–07,

Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees or contractors who are or

have been subjects of the DOE Inspector

General’s investigations relating to

Commission programs and operations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence relevant to the

investigation; internal staff

correspondence, subpoenas issued

during the investigation, affidavits,

statements from witnesses, transcripts of

testimony taken in the investigation and

accompanying exhibits; documents and

records or copies obtained during the

investigation; working papers of the

staff and other documents and records

relating to the investigation; opening

reports, progress reports and closing

reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Pub. L. 95–452, as amended; 5 U.S.C.

app. at 1184.

PURPOSE(S):

To maintain documentation on

investigations conducted by the DOE

Inspector General.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Where there is an indication of a

violation or a potential violation of law,

whether civil, criminal or regulatory in

nature, whether arising by general

statute or particular program statute, or

by regulation, rule or order issued

pursuant thereto, the relevant records in

the system of records may be referred to

the appropriate agency, whether federal,

foreign, state, or local, charged with

enforcing or implementing the statute,

or rule, regulation or order; to Federal,

foreign, state or local authorities in

order to obtain information or records

relevant to an Inspector General

investigation; to Federal, foreign, state

or local governmental authorities

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information to obtain

information relevant to an agency

decision concerning the hiring or

retention of an employee, the issuance

of a security clearance, the letting of a

contract, or the issuance of a license,

grant or other benefit; to Federal,

foreign, state, or local governmental

authorities in response to their request

in connection with the hiring or

retention of an employee,

discriminatory or other administrative

action concerning an employee, the

issuance of a security clearance, the

reporting of an investigation of an

employee, the letting of a contract, or

the issuance of a license, grant or other

benefit by the requesting agency, to the

extent that the information is relevant

and necessary to the requesting agency’s

decision in the matter; to nongovernmental parties where those

parties may have information the

Inspector General seeks to obtain in

connection with an investigation; to

independent auditors or other private

firms with which the Inspector General

has contracted to carry out an

independent audit, or to collate,

aggregate or otherwise refine data

collected in the system of records; to

respond to subpoenas in any litigation

or other proceeding; to the Department

of Justice and/or the Office of General

Counsel of the Commission when the

defendant in litigation is: (A) Any

component of the Commission or any

employee of the Commission, or any

employee of the Commission in his or

her official capacity; (B) the United

States where the Commission

determines that the claim, if successful,

is likely to directly affect the operations

of the Commission; or (C) any

Commission employee in his or her

individual capacity where the

Department of Justice and/or the

Commission’s Office of the General

Counsel agree to represent such

employee; to a Congressional office from

the record of an individual in response

to an inquiry from the Congressional

21760 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

office made at the request of that

individual.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

Name of the subject of the

investigation.

SAFEGUARDS:

Paper records are maintained in a

lockable file room with access limited to

those persons whose official duties

require such access; computer records

are password protected.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration;

records created on electronic mail and

word processing system are deleted

within 180 days after the recordkeeping

copy is produced.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Internal Control

and Evaluation, Office of Finance,

Accounting and Operations, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 4V–07,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager of

the system.

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

Individuals including, where

practicable, those to whom the

information relates; witnesses,

corporations and other entities; records

of individuals and of the Commission;

records of other entities; Federal,

foreign, state or local bodies and law

enforcement agencies; documents,

correspondence relating to litigation,

and transcripts of testimony; and

miscellaneous other sources.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–49

SYSTEM NAME:

Commission Telecommunications

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of the Chief

Information Officer, Operations Group,

General Operations and

Telecommunications Team, 888 First

Street, NE, Room 42–35, Washington,

DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals assigned telephone

numbers by the Federal Energy

Regulatory Commission, including

current and former Commission

employees and contractors, who make

long distance and local calls placed

from Commission telephones.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records relating to the use of

government telephones to place long

distance and local calls; records

indicating assignment of telephone

numbers to individuals covered by the

system; records relating to the

assignment of government equipment

and location of government telephones.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 2201.

PURPOSE(S):

To oversee telecommunications

services managed by the Federal Energy

Regulatory Commission.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To disclose to a federal, state, or local

agency if such agency is charged with

the responsibility of investigating

violations or charged with enforcing a

statute, rule, regulation, or order issued;

to identify assignment of government

equipment to individuals and the

telephone numbers assigned to those

individuals; to maintain an inventory of

government telecommunications

equipment and in planning for long

range requirements; to use as a source

for budgetary purposes; and to conduct

invoice certification.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

By telephone number.

SAFEGUARDS:

Paper records are maintained in

lockable filing cabinets with access

limited to those employees whose

official duties require access. Computer

data is secured by system rights and

identification passwords.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Manager, Operations Group, Office of

the Chief Information Officer, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 42–35,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

All inquiries and requests relating to

this system of records should be

addressed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Telephone companies or

telecommunications service providers

for the Commission, government

telephone assignment records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–50

SYSTEM NAME:

Commission Accounting System

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Finance,

Accounting and Operations, Division of

Financial Services, 888 First Street, NE,

Room 42–71, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

FERC employees, contractors and

vendors.

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21761

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, social security number,

address, bank account information for

employees and vendors, accounts

receivable and payable information, cost

centers, source document information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 3511.

PURPOSE(S):

To manage and oversee the

Commission’s Accounting Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To process and track electronic

payments to employees and vendors; to

record and track travel and training

accounting transactions.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

Name, social security number,

address and source document

identification.

SAFEGUARDS:

Paper records are maintained in

lockable file cabinets with access

limited to those employees whose

official duties require access. Computer

data is secured by system rights and

identification passwords.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Financial

Services, Office of Finance, Accounting

and Operations, Federal Energy

Regulatory Commission, 888 First

Street, NE, Room 42–71, Washington,

DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedure above.

CONTESTING RECORD PROCEDURES:

Same as notification procedure above.

RECORD SOURCE CATEGORIES:

FERC employees, vendors,

Commission travel and training records,

and the Departmental Integrated

Standardized Core Accounting System

(DISCAS).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–51

SYSTEM NAME:

Commission Congressional

Correspondence, State Files and

Constituent Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of External Affairs,

Division of Congressional,

Intergovernmental and Public Affairs,

888 First Street, NE, Room 11H–15,

Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Members of the United States

Congress or Congressional constituent

who have requested information from

the Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:

Requester’s name and address, log

number, description of request, tracking

information, and incoming and outgoing

correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 7172.

PURPOSE(S):

To maintain records of

correspondence by the Commission

with Congress.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To maintain a tracking system to

expedite responses; to maintain

documentation of correspondence

relating to Commission matters.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM

STORAGE:

Paper and computer.

RETRIEVABILITY:

By name of Senators and

representatives and internal

Commission tracking log number.

SAFEGUARDS:

Paper records are maintained in

lockable metal file cabinets in a lockable

room with a key distributed to those

whose official duties require access.

Computer records are password

protected.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Division of Congressional,

Intergovernmental and Public Affairs,

Office of External Affairs, Federal

Energy Regulatory Commission, 888

First Street, NE, Room 11H–15,

Washington, DC 20426 or the

appropriate Administrative Office in

which the staff member replying to the

correspondence is employed.

NOTIFICATION PROCEDURE:

Requests by individuals to determine

if a system of records contains

information about them should be

directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES;

Corresponding Senators,

representatives and Congressional

constituents, and Commission staff who

prepare replies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–52

SYSTEM NAME:

Commission Supervisor-Maintained

Personnel Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, 888 First Street, NE,

Washington, DC 20426. The records are

maintained at all FERC Offices, by

employees’ respective supervisors.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current Commission employees; in a

few cases, records include current

contractors of the Commission and

former employees of the Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:

The contents vary from Office to

Office, but include all or some of the

following: Copies and summaries of

employment history, job description,

21762 Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices

education, address, date of birth, social

security number, awards and

commendations received, participation

in professional or community activities,

training, earnings and leave data,

certification or qualification

examinations, injury reports, appraisals,

security infraction notices, records of

supervisor-employee discussions,

reprimands, admonitions, adverse

actions, contingency planning data,

security clearance status, and

Government property in employee’s

possession. Also contains emergency

contact information such as home

address and phone number, next of kin

or individual to contact in case of

emergency and their respective

addresses and phone numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

To maintain documentation on

supervisor-employee relations.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To respond to a member of Congress

concerning the status of the particular

action or the employee’s general

employment history; to serve as a data

source for OPM or GAO during the

course of on-site inspections or audits;

to serve as a data source to FERC

officials in determining the proper

current personnel action to take

concerning the employee; to adjudicate

appeals, complaints, or grievances; to

contact individuals in case of an

emergency.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and computer.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Records are maintained under the

control of supervisory officials in

lockable file cabinets or drawers.

Computer records are password

protected.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

guidelines authorized by the National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

The supervisor of the individual.

Federal Energy Regulatory Commission,

888 First Street, NE, Washington, DC

20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager or to

the Privacy Act Officer, Federal Energy

Regulatory Commission, 888 First

Street, NE, Room 91–21, Washington,

DC 20426.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

The great majority of the data comes

directly from the individuals or

cognizant supervisory officials; other

data comes from copies of personnel

action documents.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–53

SYSTEM NAME:

Information Technology System Log

Records.

SECURITY CLASSIFICATION:

Unclassified.

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of the Chief

Information Officer, Computer Data

Center, 888 First Street, NE., Room 1F,

Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All individuals accessing the

Commission’s applications.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records relating to the use of the

Commission’s applications, including

Information Technology system log

files; Internet/Intranet, local area

network, and software, system, and email usage.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 302.

PURPOSE(S):

To oversee, maintain and troubleshoot

problems with information technology

resources managed by the Federal

Energy Regulatory Commission.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

To determine hardware or software

problems; to maintain inventory; to

monitor overall activity and disk space

usage; to serve as a data source if the

Commission, in carrying out its

functions, discovers a violation of law,

whether civil, criminal, or regulatory in

nature, and whether arising by general

statute or particular program statute, or

by regulation, rules, or order issued

pursuant thereto, the relevant records in

the system of records may be referred,

as a routine use, to the appropriate

agency, whether Federal, State, local, or

foreign, charged with the responsibility

of investigating or prosecuting such

violation or charged with enforcing or

implementing the statute, or rule,

regulation, or order issued pursuant

thereto.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Disk and tape.

RETRIEVABILITY:

User Identification Code.

SAFEGUARDS:

Access and system rights are assigned

by the System Administrator to only

those employees whose official duties

require access. All employees with

assigned rights must enter a user

identification and a valid password to

access the data.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Operations Manager, Office of the

Chief Information Officer, Federal

Energy Regulatory Commission, 888

First Street, NE., Room 42–35,

Washington, DC 20426.

NOTIFICATION PROCEDURE:

All inquiries and requests relating to

this system of records should be

addressed to the system manager of the

system.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

Federal Register / Vol. 65, No. 79 / Monday, April 24, 2000 / Notices 21763

RECORD SOURCE CATEGORIES:

Information is automatically captured

when accessing an application.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FERC–54

SYSTEM NAME:

Commission Employee Assistance

Program Files

SECURITY CLASSIFICATION:

Unclassified

SYSTEM LOCATION:

Federal Energy Regulatory

Commission, Office of Strategy and

Organizational Management, Division of

Human Resources, Labor and Employee

Relations Branch, 888 First Street, NE.,

Room 3–J, Washington, DC 20426.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Commission employees who have

been counseled by or referred to the

Employee Assistance Program for

problems relating to alcoholism, drug

abuse, job stress, chronic illness, family

or relationship concerns, and emotional

and other similar issues.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information on employees who have

participated in the Employee Assistance

Program and the results of any

counseling or referrals which may have

taken place, and information on the

nature of each individual’s problem,

subsequent treatment, and progress.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 290dd–1 and 290ee.

PURPOSE(S):

To provide assistance to employees in

need of counsel.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

For statistical reporting purposes; any

disclosure of information pertaining to

an individual will be made in

compliance with the Confidentiality of

Alcohol and Drug Abuse Patient

Records regulation, 42 CFR part 2, as

authorized by 21 U.S.C. 1175 and 42

U.S.C. 4582, as amended.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

None.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper.

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Files are maintained in lockable

cabinets and under the immediate

control of the Employee Assistance

Program Counselor.

RETENTION AND DISPOSAL:

Records are maintained pursuant to

instructions authorized by the National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Labor and Employee Relations

Branch, Division of Human Resources,

Office of Strategy and Organizational

Management, Federal Energy Regulatory

Commission, 888 First Street, NE.,

Room 4A–05, Washington, DC 20426.

NOTIFICATION PROCEDURE:

Requests from individuals to

determine if a system of records

contains information about them should

be directed to the System Manager.

RECORD ACCESS PROCEDURES:

Same as notification procedures

above.

CONTESTING RECORD PROCEDURES:

Same as notification procedures

above.

RECORD SOURCE CATEGORIES:

Information is compiled by the

Employee Assistance Program

Counselor during the course of

counseling an employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 00–9959 Filed 4–31–00; 8:45 am]

BILLING CODE 6717–01–P

ENVIRONMENTAL PROTECTION

AGENCY

[FRL–6584–1]

Agency Information Collection

Activities: Proposed Collection;

Comment Request; Business

Ownership Representation

AGENCY: Environmental Protection

Agency (EPA).

ACTION: Notice.

SUMMARY: In compliance with the

Paperwork Reduction Act (44 U.S.C.

3501 et seq.), this document announces

that EPA is planning to submit the

following proposed Information

Collection Request (ICR) to the Office of

Management and Budget (OMB):

Business Ownership Representation

EPA ICR No. 1962.01. Before submitting

the ICR to OMB for review and

approval, EPA is soliciting comments on

specific aspects of the proposed

information collection as described

below.

DATES: Comments must be submitted on

or before June 23, 2000.

ADDRESSES: 1200 Pennsylvania Ave

N.W., Ariel Rios Building, Attn: 3802R,

Washington, D.C. 20406.

FOR FURTHER INFORMATION CONTACT:

Leigh Pomponio, (202) 564–4364, e-mail

pomponio.leigh@epamail.epa.gov. A

hard copy of the ICR may be obtained

by contacting the named individual.

SUPPLEMENTARY INFORMATION:

Affected entities: Entities potentially

affected by this action are those

companies and organizations, large and

small businesses, who receive contract

awards from EPA.

Title: Business Ownership

Representation, EPA ICR No. 1962.01.

Abstract: EPA will request that

contractors selected for award reply to

the Business Ownership Representation

clause by checking the appropriate box

to indicate the ethnic affiliation of the

company ownership. EPA will use the

collected information in aggregate to

encourage full participation in the

contractor selection process by

identifying business communities that

are under-represented in Agency

awards, and sponsoring outreach efforts

in those areas. Responses to the

collection of information are voluntary.

Responses will be treated as

confidential business information in

accordance with 40 CFR 2.201 et seq.

An agency may not conduct or sponsor,

and a person is not required to respond

to, a collection of information unless it

displays a currently valid OMB control

number. The OMB control numbers for

EPA’s regulations are listed in 40 CFR

part 9 and 48 CFR Chapter 15.

The EPA would like to solicit

comments to:

(i) Evaluate whether the proposed

collection of information is necessary

for the proper performance of the

functions of the Agency, including

whether the information will have

practical utility;

(ii) Evaluate the accuracy of the

Agency’s estimate of the burden of the

proposed collection of information,

including the validity of the

methodology and assumptions used;

(iii) Enhance the quality, utility, and

clarity of the information to be

collected; and

(iv) Minimize the burden of the

collection of information on those who

are to respond, including through the

use of appropriate automated electronic,

mechanical, or other technological