U.S. Department of 

Homeland Security

United States 

Coast Guard

AUXILIARY CHAPLAIN SUPPORT PROGRAM 

PROCEDURES AND BEST PRACTICES

U.S. Coast Guard 

April 2020

Chaplain of the Coast Guard

2703 Martin Luther King Jr Ave SE

Washington, DC 20593-7000

(202) 372-4435

QUESTIONS ABOUT THIS HANDBOOK SHOULD 

BE ADDRESSED TO THE CHAPLAIN OF THE 

COAST GUARD OFFICE
Purpose

COMDTINST 1730.5 (series) establishes Coast Guard policy for the Auxiliary Clergy Support

(ACS) Program. This document describes in detail the expectations and goals of the ACS 

Program and provides basic information about Coast Guard and Coast Guard Auxiliary. 

References

This handbook contains original material developed by the Office of the Chaplain of the Coast 

Guard and excerpts from the following publications:

COMDTINST 1730.5 (series) Auxiliary Chaplain Support Program

COMDTINST 1790.9 (series) Military Casualties and Decedent Affairs

COMDTINST M1020.6 (series) Uniform Regulations

COMDTINST M1730.4 (series) Religious Ministries within the Coast Guard

COMDTINST M5520.12 (series) Personnel Security and Suitability Program

COMDTINST M16790.1 (series) Auxiliary Manual

DODI 1300.17 Accommodation of Religious Practices Within the Military Services

Manual for Courts-Martial (MCM), United States (2019 Edition) 

MILPERSMAN 1730-010 Use of Lay Leaders in Religious Services

MILPERSMAN 1731-010 Religious Observances

SECNAVINST 1730.8 (series) Accommodation of Religious Practices

USCG Lay Leaders Handbook

USCG Auxiliary Memorial Guide Book

Credits

Published by the Chaplain of the Coast Guard (CG-00A), CAPT Thomas J. Walcott, CHC, USN 

Project Managers: CDR Santiago Rodriguez, CHC, USN; LT Jonathan W. Alexander, 

CHC, USN 

Editors: CDR Lynn W. Christensen, CHC, USN; CDR Cynthia L. G. Kane, CHC, USN; 

LCDR Trenten W. Long, CHC, USN; LT Jonathan W. Alexander, CHC, USN; Chaplain C. 

Douglas Kroll, CDR, CHC, USNR (Ret), USCG Auxiliary (Division Chief, ACS Chaplains, 

National Staff); Chaplain Phillip Poole, USCG Auxiliary (Branch Chief, Eastern Atlantic 

Region).
TABLE OF CONTENTS

CHAPTER 1 U.S. COAST GUARD OVERVIEW................................................................. 1-1

A. MISSION AND VISION..................................................................................................... 1-1

B. CORE VALUES, MOTTO, AND ETHOS .......................................................................... 1-2

C. HISTORY ............................................................................................................................ 1-3

D. ORGANIZATIONAL STRUCTURE ................................................................................. 1-6

E. COAST GUARD RATES, RATINGS, AND RANKS ........................................................ 1-7

CHAPTER 2 THE COAST GUARD AUXILIARY AND AUXILIARY CHAPLAIN 

SUPPORT PROGRAM OVERVIEW..................................................................................... 2-1

A.THE COAST GUARD AUXILIARY OVERVIEW ............................................................ 2-1

B. AUXILIARY CHAPLAIN SUPPORT PROGRAM OVERVIEW ..................................... 2-4

C. ACS CHAPLAIN STRUCTURE AND LEADERSHIP...................................................... 2-5

D. UTILIZATION OF ACS CHAPLAINS .............................................................................. 2-7

E. APPLICATION PROCESS AND PROCEDURES............................................................. 2-9

F. PERSONNEL SECURITY INVESTIGATIONS............................................................... 2-12

CHAPTER 3 GENERAL ADMINISTRATIVE DUTIES AS AN AUXILIARIST............. 3-1

A.DISTRICT DIRECTOR OF AUXILIARY (DIRAUX) RESPONSIBILITIES ................... 3-1

B. ACS CHAPLAINS UNDER CHAPLAIN SUPERVISION ................................................ 3-1

C. ADMINISTRATIVE REQUIREMENTS RELATED TO ACS OPERATIONS ................ 3-1

D. AFTER ACTION REPORTS AND MONTHLY REPORTS.............................................. 3-2

E. TRAVEL AUTHORIZATION AND ORDERS .................................................................. 3-5

F. REPORTING TIME FOR AUXDATA................................................................................ 3-5

G. ANNUAL EVALUATIONS ............................................................................................... 3-6

H. TRAINING.......................................................................................................................... 3-7

CHAPTER 4 UNIFORMS & GROOMING ........................................................................... 4-1

A.GENERAL CONSIDERATIONS........................................................................................ 4-1

B. SPECIFIC UNIFORMS....................................................................................................... 4-1

C. AUXILIARY UNIFORM INSIGNIA ................................................................................. 4-4

D. UNIFORM RESOURCES................................................................................................... 4-4

CHAPTER 5 BASICS................................................................................................................ 5-1

A.GETTING STARTED.......................................................................................................... 5-1

B. CONSISTENT COMMUNICATION ................................................................................. 5-1

C. PASTORAL VISITS............................................................................................................ 5-1

D. DIVINE SERVICES............................................................................................................ 5-2

E. COMMAND FUNCTIONS/CEREMONIAL SUPPORT ................................................... 5-2

F. UNIQUE ASPECTS OF PUBLIC PRAYER ....................................................................... 5-4
CHAPTER 6 FACILITATION FOR SPIRITUAL NEEDS.................................................. 6-1

A.FACILITATION FOR THOSE OF OTHER FAITHS ......................................................... 6-1

B. COOPERATION ................................................................................................................. 6-1

C. RELIGIOUS ACCOMMODATION ................................................................................... 6-1

D. LAY LEADERS .................................................................................................................. 6-2

CHAPTER 7 PASTORAL CARE............................................................................................ 7-3

A. CONFIDENTIAL COMMUNICATION AND PRIVILEGED COMMUNICATION....... 7-3

B. TRIAGE............................................................................................................................... 7-4

CHAPTER 8 CRISES AND CRITICAL INCIDENTS.......................................................... 8-1

A.REFERENCES, RESOURCES, AND TERMINOLOGY ................................................... 8-1

B. ROLES AND RESPONSIBILITIES ................................................................................... 8-1

C. GENERAL RESPONSE TO CRISIS/CRITICAL INCIDENT ........................................... 8-3

D. MINISTRY DURING A CRISIS/CRITICAL INCIDENT ................................................. 8-3

E. MINISTRY AFTER A CRISIS/CRITICAL INCIDENT..................................................... 8-4

CHAPTER 9 RIDING CUTTERS ........................................................................................... 9-1

A.KEY TERMINOLOGY........................................................................................................ 9-1

B. BOARDING USCG CUTTERS .......................................................................................... 9-1

C. DEPARTING USCG CUTTERS......................................................................................... 9-2

D. OTHER CUSTOMS AND COURTESIES.......................................................................... 9-2

APPENDIX: ACRONYMS AND TERMINOLOGY............................................................ A-1
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CHAPTER 1 U.S. COAST GUARD OVERVIEW

A. MISSION AND VISION

When originally established in 1790, Congress authorized the U.S. Coast Guard (USCG) to 

protect the nation’s revenue through enforcing tariff laws and preventing smuggling. As the 

nation grew, so did the mission-set of the nation’s oldest sea service. 

1. Mission – the mission of the United States Coast Guard is to ensure our Nation’s maritime 

safety, security, and stewardship.

2. Vision

 Service to Nation – We will serve our Nation through the selfless performance of our 

missions.

 Duty to People – We will honor our duty to protect those who serve and those who serve 

with us.

 Commitment to Excellence – We will commit ourselves to excellence by supporting and 

executing our operations in a proficient and professional manner.

3. Statutory Operational Missions

The Coast Guard’s operational mission programs oversee eleven missions codified in the 

Homeland Security Act of 2002. That act delineates the eleven missions as “homeland security” 

or “non-homeland security” missions.

Homeland Security Missions:

1. Ports, Waterways & Coastal Security

2. Drug Interdiction

3. Migrant Interdiction

4. Law Enforcement (including Prohibition Enforcement History)

5. Living Marine Resources

6. Defense Readiness (National Security & Military Preparedness)

Non-Homeland Security Missions:

7. Aids to Navigation (ATON: including maintaining the nation's lighthouses, buoys & VTS; 

also legacy ATON missions including lightships & LORAN)

8. Search & Rescue (SAR)

9. Marine Safety

10. Maritime Environmental Protection

11. Polar, Ice & Alaska Operations (including the International Ice Patrol)
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B. CORE VALUES, MOTTO, AND ETHOS

1. Core Values

The Coast Guard has a set of core values which serve as basic ethical guidelines for all Active 

Duty, Reservists, Auxiliarists, and Civilians. 

 Honor – Integrity is our standard. We demonstrate uncompromising ethical conduct and 

moral behavior in all of our personal actions. We are loyal and accountable to the public 

trust.

 Respect – We value our diverse workforce. We treat each other with fairness, dignity and 

compassion. We encourage individual opportunity and growth. We encourage creativity 

through empowerment. We work as a team. 

 Devotion to Duty – We are professionals, military and civilian, who seek responsibility, 

accept accountability, and are committed to the successful achievement of our 

organizational goals. We exist to serve. We serve with pride.

2. Motto

Semper Paratus – “Always Ready”

The Coast Guard’s official marching song best explains the motto and ethos.

From Aztec Shore to Arctic Zone

To Europe and Far East.

The Flag is carried by our ships,

In times of war and peace.

And never have we struck it yet

In spite of foe-men’s might,

Who cheered our crews and cheered again, 

For showing how to fight.

We’re always ready for the call,

We place our trust in Thee. 

Through surf and storm and howling gale, 

High shall our purpose be. 

“Semper Paratus” is our guide,

Our fame, our glory, too.

To fight to save or fight and die, Aye! 

Coast Guard we are for you!
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3. Ethos

I am a Coast Guardsman.

I serve the people of the United States. 

I will protect them.

I will defend them.

I will save them.

I am their shield.

For them I am Semper Paratus.

I live the Coast Guard Core Values.

I am proud to be a Coast Guardsman. 

We are the United States Coast Guard.

C. HISTORY

The Coast Guard is one of the oldest organizations of the federal government. Established in 

1790, the Revenue Cutter Service served as the nation’s only armed force on the sea until 

Congress launched the Navy Department eight years later. Since then, the Coast Guard has 

protected the United States throughout its long history and served proudly in every one of the 

nation’s conflicts.

The Coast Guard through History

4 August 1790 – President George Washington signs the Tariff Act that authorizes the 

construction of ten vessels, referred to as “cutters,” to enforce federal tariff and trade laws and to 

prevent smuggling. The Revenue Cutter Service expanded in size and responsibilities as the 

nation grew.

1915 – The Revenue Cutter Service merges with the U.S. Life-Saving Service, and is officially 

renamed the Coast Guard, making it the only maritime service dedicated to saving life at sea and 

enforcing the nation’s maritime laws.

1939 – President Franklin Roosevelt orders the transfer of the Lighthouse Service to the Coast 

Guard, putting it in charge of maritime navigation.

1946 - Congress permanently transfers the Commerce Department's Bureau of Marine Inspection 

and Navigation to the Coast Guard, putting merchant marine licensing and merchant vessel 

safety in its control.

1967 – The Coast Guard is transferred to Department of Transportation.

2003 – The Coast Guard is again transferred, this time to the Department of Homeland Security, 

where it currently serves.
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The Coast Guard Today

The Coast Guard is both a federal law enforcement agency and a military force, and therefore is 

a faithful protector of the United States in peacetime and war. The Coast Guard operates aspart 

of the Department of Homeland Security, enforcing the nation’s laws at sea, protecting the 

marine environment, guarding the nation's vast coastline and ports, and performing vital lifesaving missions. The Coast Guard also performs National Defense missions defending the nation 

against terrorism and foreign threats. In times of war, or at the direction of the President, the 

Coast Guard can serve under the Department of the Navy, 

Statistics

The Coast Guard is the principal Federal agency responsible for maritime safety, security, and 

environmental stewardship in U.S. ports and waterways. In this capacity, the Coast Guard 

protects and defends more than 100,000 miles of U.S. coastline and inland waterways, and 

safeguards an Exclusive Economic Zone (EEZ) encompassing 4.5 million square miles 

stretching from North of the Arctic Circle to South of the equator, from Puerto Rico to Guam, 

encompassing nine time zones – the largest EEZ in the world. As one of the branches of the

Armed Services of the United States, the Coast Guard is the only military branch within the 

Department of Homeland Security. In addition to its role as an Armed Service, the Coast Guard 

is a first responder and humanitarian service that provides aid to people in distress or impacted 

by natural and man-made disasters whether at sea or ashore. The Coast Guard is a member of the 

Intelligence Community, and is a law enforcement and regulatory agency with broad legal 

authorities associated with maritime transportation, hazardous materials shipping, bridge 

administration, oil spill response, pilotage, and vessel construction and operation.

The over 48,000 active duty and reserve members of the Coast Guard operate a multi-mission, 

interoperable fleet of 243 Cutters, 201 fixed and rotary-wing aircraft, and over 1,650 boats. 

Operational control of surface and air assets is vested in two Coast Guard geographical Areas 

(Pacific and Atlantic), nine Coast Guard Districts, and 37 Sectors located at strategic ports 

throughout the country. Six Mission Support Logistics and Service Centers provide services for 

operational assets and shore facilities. Coast Guard program oversight, policy development, and 

personnel administration are carried out at Coast Guard Headquarters located on the St. 

Elizabeth’s campus in Washington, DC.

On an average day, the Coast Guard:

 conducts 45 search and rescue cases;

 saves 10 lives;

 saves over $1.2M in property;

 seizes 874 pounds of cocaine and 214 pounds of marijuana;

 conducts 57 waterborne patrols of critical maritime infrastructure;

 interdicts 17 illegal migrants;

 escorts 5 high-capacity passenger vessels;

 conducts 24 security boardings in and around U.S. ports;
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 screens 360 merchant vessels for potential security threats prior to arrival in U.S. ports;

 conducts 14 fisheries conservation boardings;

 services 82 buoys and fixed aids to navigation;

 investigates 35 pollution incidents;

 completes 26 safety examinations on foreign vessels;

 conducts 105 marine inspections;

 investigates 14 marine casualties involving commercial vessels;

 facilitates movement of $8.7B worth of goods and commodities through the Nation’s 

Maritime Transportation System
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D. ORGANIZATIONAL STRUCTURE

The Coast Guard is divided into two AREAs, Atlantic (LANT) and Pacific (PAC) AREA. Each 

AREA is subdivided into DISTRICTS and each District is subdivided into SECTORS. 

 The Commandant and Vice-Commandant are 4-star Admirals (ADM)

 AREA Commanders are 3-star Vice Admirals (VADM)

 District Commanders are 1-star, Rear Admirals (lower half), abbreviated as RDML or 2-

star Rear Admirals (upper half), abbreviated as RADM.

 Sector Commanders are normally Captains (O-6).
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LANTAREA extends east from the Rocky Mountains and includes Europe and the Middle-East. 

PACAREA extends West from the Rocky Mountains and includes the entire Pacific as well as 

Arctic and Antarctic regions. Districts vary widely in size and population as do Sectors.

Helpful Links:

Senior Coast Guard Leadership

Senior Coast Guard Leadership Key Strategies and Documents

United States Coast Guard Organization Chart

E. COAST GUARD RATES, RATINGS, AND RANKS

1. Enlisted Rates

“Rates” are used to describe an enlisted member’s pay-grade (E-1 through E-9). Rates are not to 

be confused with “ratings,” which describe the Coast Guard’s enlisted occupations (see 2. 

below). 
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Grades E-4 to E-6 are considered non-commissioned officers (NCOs) and are called Petty 

Officers in the Coast Guard. Their sleeve insignia is a perched eagle with spread wings (also 

referred to as a “crow”) atop a rating mark with red chevron(s) denoting their relative rank 

below.

E-7 to E-9 serve as the day-to-day leaders and managers of the enlisted workforce and may serve 

in command cadre positions. Their dress blue insignia consists of a perched eagle with spread 

wings atop a rating mark, with three gold chevrons and one “rocker” below; inverted five-point 

stars above the crow denote the rank of senior chief (one star) or master chief (two stars).

Upon obtaining the rank of master chief petty officer, the service member may choose to further 

his career by becoming a command master chief (CMC). These personnel are considered to be 

the senior-most enlisted service member within their command and are the special assistant to 

the commanding officer in all matters pertaining to the health, welfare, job satisfaction, morale, 

utilization, advancement, and training of the command’s enlisted personnel. Master Chief Petty 

Officer of the Coast Guard Reserve Force wears the same rating badge as an Area Command 

Master Chief. The Master Chief Petty Officer of the Coast Guard (MCPOCG) is the senior 

enlisted person in the Coast Guard with three stars on their anchor.
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2. Enlisted Ratings

Ratings are general occupations that consist of specific skills and abilities. Each rating has its 

own specialty badge, which is typically worn on the left sleeve of their service dress uniform by 

all enlisted personnel in that particular field. On Operational Dress Uniforms (ODU), they wear 

generic rate designators that exclude the rating symbol. Commissioned officers do not have 

ratings.

Insignia Rating with Abbreviation and Description

Aviation Group

Aviation Maintenance Technician (AMT)

The AMT inspects, services, maintains, troubleshoots and repairs 

aircraft power plant, power train and structural systems. The AMT 

maintains metal, composite and fiberglass materials, fabricates 

cables, wire harnesses and structural components; and performs 

aircraft corrosion control, nondestructive testing, basic electrical 

troubleshooting and record keeping. Additionally, AMTs also hold 

an aircrew position in specific Coast Guard aircraft.

Aviation Survival Technician (AST)

The Aviation Survival Technician inspects, services, maintains, 

troubleshoots and repairs aircraft and aircrew survival equipment 

and rescue devices. Additionally, ASTs perform the duties of a 

rescue swimmer and provide aircrew survival training to all 

aviators.

Avionics Electrical Technician (AET)

Inspects, services, maintains, troubleshoots and repairs aircraft 

power, communications, navigation, auto flight and sensor 

systems. AETs perform minimum performance checks, system 

alignments, avionics corrosion control and record keeping. 

Additionally, AETs hold an aircrew position in specific Coast 

Guard aircraft.
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Administrative and Scientific Group

Health Services Technician (HS)

Administers medicine; applies first aid; assists in operating room; 

nurses patients; and assists dental officers.

Marine Science Technician (MST)

MSTs conduct marine-safety activities such as investigating 

pollution incidents, monitoring pollution cleanups, conducting 

foreign-vessel boardings to enforce pollution and navigation safety 

laws, conducting harbor patrols for port safety and security, 

inspecting waterfront facilities and supervising the loading of 

explosives on vessels. Most are assigned to shore-based field units 

such as sectors. They may be assigned to the National Strike 

Force for oil and hazardous-material response. MSTs are also the 

Coast Guard's safety and environmental health experts ashore.

Musician (MU)

The musician rating in the Coast Guard is restricted to members of 

the Coast Guard Band which is located at the U.S. Coast Guard 

Academy in New London, CT. The United States Coast Guard 

Band recruits only the most highly skilled musicians, and the 

audition process is extremely competitive. The Director makes the 

final decision to award the position to the winner(s) who then 

enlist in the United States Coast Guard for a period of four years at 

the rank of Musician First Class (E-6).

Public Affairs Specialist (PA)

Reports and edits news; publishes information about service 

members and activities through newspapers, magazines, radio and 

television; and shoots and develops film and photographs.
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Storekeeper (SK)

Orders, receives, stores, inventories and issues clothing, food, 

mechanical equipment and other items.

Culinary Specialist (CS)

Cooks and bakes; prepares menus; keeps cost accounts; assists in 

ordering provisions; and inspects food. Rating name changed from 

"FS" (Food Service Specialist) on 6 January 2017.

Yeoman (YN)

Prepares and routes correspondence and reports; and maintains 

personnel records and publications. Processes and counsels on 

various pay entitlements.

Deck and Weapons Group

Boatswain’s Mate (BM)

Operates small boats; stores cargo; handles ropes and lines; and 

directs work of deck force. Performs navigation of ship’s steering; 

lookout supervision, ship control, bridge watch duties, visual 

communication and maintenance of navigational aids. This rating 

is a combination of the previous USCG ratings of Quartermaster 

and Boatswain’s Mate.

Maritime Law Enforcement Specialist (ME)

Serve as a specialist in maritime law enforcement and security. 

Enhances the Coast Guard's capabilities as America's maritime 

guardians and support the Coast Guard's modernization goal of 

developing a force structure responsive to mission execution.
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Gunner’s Mate (GM)

Operates and performs maintenance on guided missile launching 

systems, rocket launchers, guns and gun mounts; inspects/repairs 

electrical, electronic, pneumatic, mechanical and hydraulic 

systems.

Operations Specialist (OS)

Operates telecommunications equipment and sensors and controls 

operations in Rescue Coordination Centers, cutters and stations.

Intelligence Specialist (IS)

Intelligence specialists are involved in collecting and interpreting 

intelligence, especially about enemies or potential enemies. They 

analyze photographs and prepare charts, maps, and reports that 

describe in detail the strategic situation all over the world.

Engineering and Hull Group

Damage Controlman (DC)

Fabricates, installs and repairs shipboard structures, plumbing and 

piping systems; uses damage control in firefighting; operates 

nuclear, biological, chemical and radiological defense equipment; 

construction work.

Electrician’s Mate (EM)

Tests, maintains and repairs electrical equipment including 

navigation, identification, detection, reconnaissance, special 

purpose equipment and conducts electrical training for all MK’s 

throughout the fleet; operates warfare equipment. Electrician’s 

Mates don't work on avionics, only shipboard maintenance and 

residential electrical work.
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Electronics Technician (ET)

Maintains all electronic equipment used for communications, 

detection ranging, recognition and countermeasures, worldwide 

navigational systems, computers and sonars. ET’s also maintain 

towers and antennas.

Note: Electronics Technicians can work for the operations, 

engineering, or combat systems department depending on the type 

of cutter. They also do the jobs that were once done by the Fire 

Control Technicians including maintaining and operating the fire 

control radars and firing the major weapons systems on the boat 

including the 57 MM cannon and the CIWS anti-ship missile 

defense system.

Information Systems Technician (IT)

Operates communication equipment; transmits, receives and 

processes all forms of military record and voice communications. 

Installs and maintains telecommunications equipment ranging 

from pole lines and underground cables to computer-based data 

communications and processing systems, telephone and data 

switching systems and networks, and public address, security and 

remote-control systems.

Machinery Technician (MK)

Operates, maintains and repairs ship’s propulsion, auxiliary 

equipment and outside equipment such as steering, engineer, 

refrigeration/air-conditioning and steam equipment.

Diver (DV)

Divers sweep ports and waterways during coastal security 

missions; conduct salvage and recovery operations; inspect Coast 

Guard cutter hulls; survey coral reefs and environmental sensitive 

areas; repair, maintain and place of aids to navigation; conduct 

polar operations as well as conduct joint operations with United 

States and international military divers.
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Command Group

Command Master Chief Petty Officer (CMC)

Command Master Chief Petty Officers (CMC) are the senior most 

E-9 enlisted member of a Coast Guard unit and are senior advisors 

to their unit's commanding officer.

Area, Force, Reserve, and Coast Guard Master Chief Petty 

Officer of the Coast Guard (AMCPO, RFMC, MCPOCGRF, 

MCPOCG)

Area Master Chief Petty Officer, Rating Force Master Chief Petty 

Officer, Master Chief Petty Officer of the Coast Guard Reserve 

Force, and Master Chief Petty Officer of the Coast Guard are the 

senior most CMC to an Area command or the Coast Guard itself 

and are also senior advisors to the flag officer in command at that 

level.

Reserve Specific Group

Investigator (IV)

Provide support to Coast Guard law-enforcement and intelligence 

missions. Conduct both criminal and personal background checks 

and investigations, collect and analyze intelligence information 

and provide personal protection services to high-ranking Coast 

Guard officials and other VIPs.

Port Security Specialist (PS)

Support of Department of Defense national-defense operations 

overseas as a member of a Naval Coastal Warfare Squadron, or a 

Coast Guard Port Security Unit. Work at a Sector to ensure the 

physical security of a major U.S. port, or be a member of 

a Maritime Safety and Security Team (MSST). MSSTs are capable 

of being deployed throughout the United States to provide 

heightened waterside and shoreside security in support of maritime 

homeland security operations
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3. Warrant Officer Ranks and Insignia

Warrant officers are highly skilled, single-track specialty officers. Warrant Officers may serve as 

officers-in-charge of Coast Guard Stations or even as Command warrant officers. Chief Warrant 

officers fill a variety of billets as they can command larger small boat stations and patrol boats, 

as specialists and supervisors in other technical areas, and as special agents in the Coast Guard 

Investigative Service. Candidates for the rank of chief warrant officer must typically be serving 

in the chief petty officer grades (E-7 through E-9), however, the Coast Guard also permits 

selection of first-class petty officers (E-6) who are chief petty officer selectees and who are in the 

top 50% on their advancement list to E-7. The Coast Guard does not use the rank of warrant 

officer (WO1). 

3. Officer Ranks

Rank is displayed on collar devices, shoulder boards, and on the sleeves of dress uniforms.
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CHAPTER 2 THE COAST GUARD AUXILIARY AND AUXILIARY CHAPLAIN

SUPPORT PROGRAM

A. THE COAST GUARD AUXILIARY

When the Coast Guard “Reserve” was authorized by act of Congress on June 23, 1939, the 

Coast Guard was given a legislative mandate to use civilians to promote safety on and over 

the high seas and the nation's navigable waters.

Two years later, Congress amended the 1939 act with passage of the Auxiliary and Reserve 

Act of 1941. Passage of this act designated the Reserve as a military branch of the active 

service, while the civilian section, formerly referred to as the Coast Guard Reserve, became 

the Coast Guard Auxiliary (CGAUX) under title 14, chapter 23 of the U.S. Code.

The CGAUX operates in:

 Safety and Security Patrols

 Search and Rescue

 Mass Casualty or Disasters

 Pollution Response & Patrols

 Homeland Security

 Recreational Boating Safety

 Commercial Fishing and Vessel Exams

 Platforms for Boarding Parties

 Recruit for all service in the Coast Guard

In addition to the above, the U.S. Coast Guard Auxiliary operates in any mission as directed 

by the Commandant of the U.S. Coast Guard or Secretary of Homeland Security.

1. Mission

 To promote and improve Recreational Boating Safety

 To provide a diverse array of specialized skills, trained crews, and capable facilities to 

augment the Coast Guard and enhance safety and security of our ports, waterways, and 

coastal regions

 To support Coast Guard operational, administrative, and logistical requirements

2. The Coast Guard Auxiliary Core Values

 Honor – Integrity is our standard. We demonstrate uncompromising ethical conduct and 

moral behavior in all of our personal and organizational actions. We are loyal and 

accountable to the public trust.

 Respect – We value our diverse membership. We treat each other and those we serve 

with fairness, dignity, respect, and compassion. We encourage individual opportunity and 

growth. We encourage creativity through empowerment. We work as a team.
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 Devotion to Duty – We are volunteers who seek responsibility, accept accountability, 

and are committed to the successful achievement of our organizational goals. We exist to 

serve. We serve with pride.

3. Watchwords

 Mission – Our members are trained and ready to execute all authorized Auxiliary 

missions according to exacting standards, providing the Coast Guard with an effective 

force-multiplier for normal, backfill and surge situations.

 Leadership – Proficiency in leadership, at all levels, is imperative. A focused 

development program of training, coaching and assessment is readily available to all 

members. 

 Excellence – Recruiting, retaining, and rewarding excellence are essential. We foster a 

culture of excellence through inclusion and engagement to enable high quality 

performance, which is crucial to our ability to carry out missions.

While the CGAUX is a volunteer organization, there are active duty Coast Guard officers 

assigned to support the Auxiliary. 

 The Chief Director of Auxiliary (CHDIRAUX) is an active duty Coast Guard Captain 

who is responsible for Auxiliary administrative and operational control and support. The 

CHDIRAUX is the USCG Commandant’s representative to the Auxiliary National 

Executive Committee (NEXCOM) and the National Board. The CHDIRAUX office is in 

CGHQ.

 Each Auxiliary District has a Director of Auxiliary (DIRAUX) who acts in the same way 

at the District level as the CHDIRAUX does on the national level. This office works 

very closely with the ACS Chaplaincy program. ACS Chaplains should not contact this 

office directly but should do so through the District USCG Chaplain. The DIRAUX also 

has a staff to assist in their duties.

4. Organization

The Auxiliary has units in all 50 states, Puerto Rico, the Virgin Islands, American Samoa, 

and Guam. Under the direct authority of the U.S. Department of Homeland Security via 

the Commandant of the U.S. Coast Guard, the Auxiliary’s internally operating levels are 

broken down into four organizational levels: National, District, Division, and Flotilla. 
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 National – The national staff officers are responsible, along with the Commandant, for 

the administration and policy-making for the entire Auxiliary.

 District – The District provides administrative and supervisory support to Divisions, 

promotes policies of both the District Commander and National Committee.

 Division – Flotillas in the same general geographic area are grouped into Divisions. The 

Division provides administrative, training and supervisory support to Flotillas and 

promotes District and National policy.

 Flotilla – The Flotilla is the basic organizational unit of the Auxiliary and is comprised of 

at least 15 qualified members who carry out the day-to-day missions of “Team Coast 

Guard.” Every Auxiliary member is part of a Flotilla.

Helpful Links:

USCG Auxiliary Leadership

USCG Auxiliary Policy Statement

USCG Auxiliary Strategic Plan (2018-2024)

Auxiliary Member Resource Links
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B. AUXILIARY CHAPLAIN SUPPORT PROGRAM 

The vision for the Auxiliary Chaplain Support (ACS) Program is to provide Auxiliarists who are 

properly qualified clergy to assist Coast Guard chaplains in expanding Religious Ministry (RM) 

capacity. Given staffing and logistic limitations, Coast Guard Chaplains may be prevented or 

delayed in the timely response to RM requirements.

ACS Chaplains help close this shortfall by providing the best RM support possible for Coast 

Guard members and their families. However, ACS Chaplains do not supplant or replace Coast 

Guard Chaplains but supplement and support their mission.

ACS Chaplains serve as examples of our core values. As such they will demonstrate proper 

uniform wear, military customs and courtesy, and demonstrate the pride and unity that the 

uniform represents.

ACS Chaplains strive for the same ideals as their active duty chaplain counterparts. They are 

expected to demonstrate the ability to work well in a team environment during initial training 

which will then carry over to their duties at the Coast Guard unit in which they are assigned. 

1. History

Over the years, various Coast Guard Districts initiated Civilian Clergy programs which 

authorized civilian clergy to perform RM with Coast Guard personnel. In addition, many remote 

units developed relationships with local clergy who assisted them in times of crisis or when 

religious ministry was needed.

On 27 October 2016, COMDTINST 1730.5 was published, establishing the ACS Program. With 

the establishment of the ACS program, USCG policy is that the use of civilian clergy who are 

not members of the ACS program is prohibited, unless approved by the Chaplain of the Coast 

Guard. All ACS Chaplains are required to be members of a CGAUX flotilla and have the same 

educational and ecclesiastical endorsement as Department of Defense chaplains. 

The program is controlled by the Chaplain of the Coast Guard who convenes a board to grant 

final approval before appointing qualified Auxiliarist as ACS Chaplains. 

On 5 March 2017, Doug Kroll, a retired Navy Reserve Chaplain and Auxiliary member, was 

appointed as Division Chief-Chaplain Support (DVC-HH) in the Human Resources Directorate 

of the National Coast Guard Auxiliary staff. In June 2017, the first six ACS were appointed by 

the Chaplain of the Coast Guard. In 2019, the Chaplain of the Coast Guard renamed the program 

“Auxiliary Chaplain Support.” Phil Poole assumed the duties of Division Chief-Chaplain

Support (DVC-HH) on 1 April, 2020.
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2. Goals

The goals of the ACS Program are: 

 Assist and expand the Religious Ministry of Coast Guard chaplains.

 Support emergency responses.

 Give Auxiliarists who are qualified clergy another means to contribute to and support 

active duty and reserve personnel

C. ACS CHAPLAIN STRUCTURE AND LEADERSHIP 

The ACS Program functions as a National Division within the Human Resources Directorate 

under Coast Guard Support. ACS Leadership s comprised of a National Division Chief (DVCHH) and three ACS Program Branch Chiefs: Branch Chief Atlantic East (BC-HHE), Branch 

Chief Atlantic West (BC-HHW), and Branch Chief Pacific (BC-HHP). Members of the ACS 

Leadership team are appointed to 2 year terms of service.

ACS Chaplain, Division Chief Job Description

In addition to General Duties, the Division Chief, Auxiliary Clergy Support (ACS Chaplain) 

Program (DVC-HH) under the direction of The Chaplain of the Coast Guard and the Deputy 

Director for Coast Guard Support of the Human Resources Directorate (DIR-HdS), has the 

following duties.

1. Supervise the regional Branch Chiefs (Atlantic East, Atlantic West and Pacific), 

especially in regard to administrative matters.

2. Refer all inquiries from potential ACS Chaplain Candidates to appropriate Regional 

Branch Chiefs.

3. Keep the Auxiliary Deputy Director for Coast Guard Support on the National Human 

Resources apprised of any issues that may be of interest, including participating in the 

monthly H Directorate internet meetings.

4. Serve as the liaison with the Chaplain of the Coast Guard for religious ministry policies 

for ACS chaplains and pass their guidance to the Regional Branch Chiefs to pass to the 

ACS Chaplains in their respective regions. 

5. Other duties as requested by The Chaplain of the Coast Guard or the Deputy Director of 

Human Resources Directorate (DIR-HDS).
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Branch Chief, ACS Program, Atlantic East, (BC-HHE) 

In addition to the General Duties, the Branch Chief Atlantic East, under the general direction and 

supervision of the Division Chief, ACS Chaplain Program (DVC-HH), shall have the following 

duties: 

1. Serve as point of contact for ACS Chaplains and Auxiliary leadership in Districts D1NR, 

D1SR, D5NR, D5SR and D7 who desire information or guidance regarding participation 

an in the ACS Program. 

2. Promote the ACS Program through the Auxiliary Chain of Leadership and Management 

and other means of communication to the current membership.

3. Recruit prospective ACS Chaplains.

4. Assist and advise applicants throughout the application process.

5. Maintain a supportive and informational relationship with Coast Guard chaplains in 

relation to the ACS Program. 

6. Provide ACS Chaplains with orientation support, Coast Guard and Auxiliary reporting 

requirements, and intercede for them whenever needed. 

7. Other duties as assigned by the Division Chief, ACS Program (DVC-HH).

Branch Chief, ACS Program, Atlantic West (BC-HHW) 

In addition to the General Duties, the Branch Chief Atlantic West, under the general direction 

and supervision of the Division Chief, ACS Program, (DVC-HH), shall have the following 

duties: 

1. Serve as point of contact for ACS Chaplains and Auxiliary leadership in Districts D8ER, 

D8CR, D8WR, D9ER, D9CR and D9WR who desire information or guidance regarding 

participation in the ACS Program. 

2. Promote the ACS Program through the Auxiliary Chain of Leadership and Management 

and other means of communication to the current membership.

3. Recruit prospective ACS Chaplains.

4. Assist and advise applicants throughout the application process.

5. Maintain a supportive and informational relationship with Coast Guard chaplains in 

relation to the ACS Program. 

6. Provide ACS Chaplains with orientation support, Coast Guard and Auxiliary reporting 

requirements, and intercede for them whenever needed. 

7. Other duties as assigned by the Division Chief, ACS Program (DVC-HH).

Branch Chief, ACS Program, Pacific (BC-HHP) 

In addition to the General Duties, the Branch Chief Pacific, under the general direction and 

supervision of the Division Chief, ACS Program, (DVC-HH), shall have the following duties: 

1. Serve as point of contact for ACS Chaplains and Auxiliary leadership in Districts 

D11NR, D11SR, D13, D14 and D17 who desire information or guidance regarding 

participation in the ACS Program. 

2. Promote the ACS Program through the Auxiliary Chain of Leadership and Management 

and other means of communication to the current membership.

3. Recruit prospective ACS Chaplains.

4. Assist and advise applicants throughout the application process.

5. Maintain a supportive and informational relationship with Coast Guard chaplains in 

relation to the ACS Program. 
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6. Provide ACS Chaplains with orientation support, Coast Guard and Auxiliary reporting 

requirements, and intercede for them whenever needed. 

7. Other duties as assigned by the Division Chief, ACS Program (DVC-HH).

Additional administrative roles may be established by the Chaplain of the Coast Guard as 

needed.

D. UTILIZATION OF ACS CHAPLAINS

1. Mission

ACS Chaplains are appointed to serve within specific areas of operation (AO) to fulfill specific 

needs. While there may be requests for support from outside of the geographic AO, this would be 

the exception. The norm would be to provide ministry to a specific unit or group of units or to be 

a resource available in a certain Sector or District or Training Command. This ministry support 

can take many forms, most commonly:

 Ceremonial support (offering prayers at retirement ceremonies, changes of command, 

commissioning or decommissioning of units, memorial observances, etc.) 

 Unit “deck plate” visitation 

 Crisis response (which could range from hospital visits to urgent counseling requests to 

critical incident response such as body recovery or death of service members to 

assistance with man-made or natural disasters) 

 Providing faith specific religious ministry (worship services, Bible Studies, baptisms, 

funerals, weddings, or faith specific counseling)

2. Supervisory Coast Guard (CG) Chaplain

In addition to an ACS Chaplain’s relationship with their Branch Chief, a key relationship for an 

ACS Chaplain is with their supervisory CG Chaplain. The assigned supervisory CG Chaplain is 

who:

 Requests support

 Issues written orders (whether funded, permissive, blanket or for a specific mission) or 

insures appropriate orders are generated

 Receives reports

 Is responsible for the overall supervision of the ACS Chaplain to whom they are 

assigned. As the supervisor to the ACS Chaplain, they:
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o Answer questions regarding institutional ministry, the scope of the assigned 

mission, and all concerns related to the Navy Chaplain Corps’ Core Competencies 

of Accommodation (Facilitation), Provision, Care, and Advisement.

o Oversee the ACS Chaplain’s initial and annual training 

o Conduct an annual evaluation of the ACS Chaplain and make a recommendation 

as to their continued service

3. Requesting ACS Chaplain Support

Understanding that ACS Chaplains are volunteers, all requests for support are just that: requests, 

not assignments, orders, or directives. The amount of time available to an ACS Chaplain and 

flexibility due to other commitments will vary from ACS chaplain to ACS chaplain. These 

expectations should be discussed early in the supervisory relationship. 

Under normal circumstances, the supervisory chaplain requests periodic (such as “Visit Station 

Muskegon 2 times per quarter”) or specific mission support (ceremonial support, pastoral care, 

crisis response, etc.) within the normal AO of the ACS Chaplain and within the AO of the 

supervisory chaplain. Barring exceptional circumstances, those orders would not be funded. 

If there is a need or request for mission support outside of the normal AO of the ACS Chaplain

but within the AO of the supervisory chaplain, the supervisory chaplain may make that request 

for support. If significant travel is involved, the supervisory chaplain should make every effort to 

secure funding from the supported unit for the travel expenses of the ACS Chaplain.

If there is a request for mission support outside of the normal AO of the ACS Chaplain and 

outside of the AO of the supervisory chaplain, but within the CG District to which they are 

assigned, the District CG Chaplain, in coordination with the supervisory chaplain, may make that 

request of support. If significant travel is involved, the District CG Chaplain should make every 

effort to secure funding from the supported unit for the travel expenses for the ACS Chaplain. 

If there is a request for mission support outside of the normal AO of the ACS Chaplain and 

outside of the CG District to which they are assigned, the CG Chaplain responsible for the 

mission to be supported may make a request of support to their supervisory chaplain—the 

Deputy Commandant for Mission Support (DCMS) Chaplain for training commands or the 

appropriate AREA Chaplain. The DCMS or AREA Chaplain will request assistance from a 

District CG Chaplain in coordination with the ACS Chaplain’s supervisory chaplain. Since this 

would normally involve significant travel, the chaplain making the request should make every 

effort to secure funding from the supported unit for the travel expenses for the ACS Chaplain. 

Whenever an ACS Chaplain is providing mission support outside of the AO to which they are 

assigned, the Chaplain of the Coast Guard should be notified prior to executing the mission.
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E. APPLICATION PROCESS AND PROCEDURES

Step 1: Those interested in affiliation with the Auxiliary Chaplain Support (ACS) Program 

should contact the regional ACS Program Branch Chief (contact info below) who will explain 

the program, the application process, and answer any questions. They should also contact the 

Coast Guard (CG) District Chaplain for the District in which they are applying 

(https://www.uscg.mil/Leadership/Senior-Leadership/Chaplain-of-the-Coast-Guard/Locations/). 

Both the ACS Branch Chief and the District Chaplain will provide the potential applicant with an 

appraisal of the local needs as well as an assessment of the potential applicant’s qualifications 

and suitability for appointment.

D1, 5, & 7 Gary Gray grgray1160@gmail.com 727-421-3014 

D8 & 9 Thomas Blossom blossomtom@att.net 317-709-0626

D11, 13, 14, & 17 Lyle Schrag lschrag@comcast.net 360-305-9364

Step 2: If they have not already done so, those applying to join the ACS Program should 

affiliate with the Coast Guard Auxiliary (CGAUX) and complete all required training to be 

a basically qualified member of the CGAUX: current in all Auxiliary Core Training 

(AUXCT) requirements, current with respect to annual dues, and not the subject of any 

investigation or disciplinary action). The regional ACS Branch Chief will assist with this 

process.

Step 3: When the applicant is ready to start the ACS application process they will coordinate 

with their regional ACS Branch Chief to complete steps 4-8 of the process. Required documents

should be retained by the applicant and a copy submitted to the regional ACS Branch Chief by 

mail or scanned and sent by e-mail (which is the preferred method).

Step 4: Once the applicant is a basically qualified (BQ) member of the CGAUX they should 

request a letter from their flotilla commander indicating that they have attained their 

basic qualifications. Letter must state the applicant is in Basically Qualified (BQ) 

or Operational Auxiliarist (AX) membership status and in good standing with 

the Auxiliary, current in all Auxiliary Core Training (AUXCT) requirements, 

current with respect to payment of annual Auxiliary dues obligations, and not 

subject of any investigation or disciplinary action

Step 5: Applicant will complete and submit ACS Application Form (ANSC-7069).

Step 6: Applicant will secure a Statement of Ecclesiastical Endorsement (ANSC-7070) from an 

Ecclesiastical Endorsing Agent authorized by a Religious Organization recognized by the Armed 

Forces Chaplains Board (AFCB). This must be a national level endorsement, not an 

endorsement by a local church or regional conference. The specific requirements for this may 

vary according to the religious organization involved.

Step 7: Applicant will submit copies of academic transcripts for each degree earned. If 

requesting a waiver for the required graduate or post graduate degree, the Applicant 

should submit a written waiver request with verification of at least 5 years pastoral 

experience and two letters of recommendation from sources who have observed 
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ministerial activities and capabilities of the candidate. Retired DoD chaplains may

submit a copy of their DD-214 in lieu of this requirement.

Step 8: The Applicant will meet with a Coast Guard Commanding Officer/Officer in Charge who 

will verify the applicant’s suitability for service as an ACS Chaplain. The Coast Guard Chaplain 

assisting the applicant will help schedule this interview.

At this point the ACS Branch Chief will verify and submit all completed documentation to 

the Coast Guard Chaplain identified by the District Chaplain as the applicant’s 

prospective supervisor. ACS Branch Chief should retain copies of all documents.

Step 9: Request a letter of recommendation from the Coast Guard Chaplain who will be the ACS 

Chaplain’s supervisor.

Step 10: When Steps 4-9 are finished, the complete package should be forwarded by the 

supervisory chaplain to the Coast Guard District Chaplain for review. This can be by mail or 

scanned electronically. Scanned electronically is preferred method. Applicant should retain 

copies of all documents.

Step 11: District Chaplain will review package and provide endorsement.

Step 12: Submit all require documentation for a Tier 1 Personnel Security Investigation 

(PSI) with Child Care Check. If the applicant already possesses a current security 

clearance or Tier 3 (Direct Operational) PSI, they do not need to submit the Tier 1 PSI 

but must still complete a Child Care Check. District DirAux and Security Manager 

can provide specific instructions.

An Auxiliarist will not be authorized to perform any ACS program activities unless 

under the direct supervision of their supervisory chaplain until their PSI is completed

with a favorable determination. Interim suitability status for ACS program candidates 

may be requested by the sponsoring district to SECCEN via the CG-5588 form. 

SECCEN will approve or deny the interim status request in accordance with the 

standards outlined in reference (g) and communicate that determination to the 

sponsoring district and CG-00A. . 

Step 13: District Commander will review package and provide endorsement.

Step 14: District Chaplain will forward complete package to Coast Guard AREA Chaplain

Step 15: AREA Coast Guard Chaplain will review package and provide endorsement.

Step 16: AREA Coast Guard Chaplain will forward complete package to Chaplain of the Coast 

Guard electronically

Step 17: Chaplain of the Coast Guard will convene administrative board to review completed 

package and make a recommendation to the Chaplain of the Coast Guard. 
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Step 18: Chaplain of the Coast Guard will make final determination regarding provisional 

appointment as ACS Chaplain and inform applicant in writing. ACS status can be revoked at any 

time at the discretion of the Chaplain of the Coast Guard.

Step 19: Appointed supervisory chaplain will meet with newly appointed ACS chaplain for 

orientation, training, and initial unit visits. Regional ACS Branch Chief will provide orientation 

on AUXDATA system and requirements, uniform issues, and any CGAUX specific 

issues/concerns/requirements.

Step 20: Provisional status remains in place until chaplains have 

a. Completed PSI with a favorable determination or interim suitability status approved 

by SECCEN.

b. Viewed and discussed with supervisory chaplain the four ACS Chaplain video 

training sessions on confidentiality, professional naval chaplaincy, religious 

accommodation, and sexual assault prevention and reporting (SAPR).

c. Completed Incident Command System (ICS) training (ICS 100, 200, 700 and 800, 

all online).

d. Completed the Living Works ASIST Suicide Intervention course (2 day course 

offered throughout the CG).

e. Completed a Critical Incident Stress Management or Pastoral Crisis Response 

Course (online or in person).

When steps a-e are completed CG-00A will be informed by District Chaplain.

It is expected that ACS Chaplain will complete steps a-e within 12 months of provisional 

appointment. Any expenses associated with the above training requirements should be supported 

by the supervisory chaplain. Completion of items in step 20 meets the annual training 

requirement for that year.

While under provisional status ACS Chaplains may engage in deck plate ministry and provide 

ceremonial support, faith specific religious ministry, and pastoral care while under the direct 

supervision of their supervisory chaplain.
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F. PERSONNEL SECURITY INVESTIGATION 

Complete a Tier 1 Personnel Security Investigation (PSI) with Child Care Check with a 

favorable determination, or if the applicant already possesses a current security clearance or Tier 

3 (Direct Operational) PSI, they must still complete a Child Care Check with a favorable 

determination. There is no cost to the District or CGAUX associated with this background check, 

as this is a CG requirement. 

ACS PSI Package: 

____ a. (2) FD-258 Fingerprint Cards with original signatures and completely filled out. 

(Not applicable if fingerprints submitted electronically thru a USCG command). 

____ b. e-QIP SF 85 (Questionnaire for Non-Sensitive Positions) (12-2013) form completely 

filled out and submitted electronically, with all SF 85 signature pages attached. (See Note**) 

____ c. ANSC-7001 Enrollment Application, Page 3, Section IX (Verification of U.S. 

Citizenship) completed and signed by Authorized Representative. [Note: Individual signing 

Section IX is LEGALLY responsible for viewing applicant’s "Original" Citizenship 

Document(s)] 

____ d. OF-306 (Declaration for Federal Employment) form completely filled out. 

____ e. Child Care forms as directed by District Security Manager.

An Auxiliarist will not be authorized to perform any ACS Program activities unless under 

the direct supervision of their supervisory chaplain until their PSI is completed with a 

favorable determination. Interim suitability status for ACS candidates may be requested by 

the sponsoring district to SECCEN via the CG-5588 form. SECCEN will approve or deny 

the interim status request and communicate that determination to the sponsoring district and 

CG-00A. There will be no appeal processes should such interim access be denied. 

The PSI process is as follows:

1. When a candidate is ready for their District CHC interviews (all other required paperwork 

has been submitted to District Chaplain) it is the responsibility of the District Chaplain to 

contact the District Security Manager (usually a CWO or Civilian) to inform them that a 

background check is required and ask them to provide the forms and oversee the processing 

of the background check.

2. The District Chaplain will follow up weekly with both the ACS applicant and the District 

Security Manager to ensure there are no delays. This process should not take more than 2-3 

weeks.

3. The office of the District Security Manager will submit the documents to CG Security 

Center.

4. Once the CG Security Center has received the documents, the PSI should take about 65 days 

for the PSI portion, the state Child Care Checks can take longer.

5. District Chaplains can check on the status of the PSI by contacting SECCEN Customer 

Service at (FIN-SMB-SecHelpDesk@uscg.mil).
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CHAPTER 3 GENERAL ADMINISTRATIVE DUTIES AS AN AUXILIARIST

In accordance with COMDTINST 1730.5 (series), all ACS Chaplains must be a member in good 

standing with the Coast Guard Auxiliary. This includes being current in all Auxiliary mandated 

training (AUXMT) requirements, current with respect to annual dues, and not the subject of any 

investigation or disciplinary action. All ACS Chaplains must maintain at minimum the required 

administrative responsibilities of the Coast Guard Auxiliary.

A. DISTRICT DIRECTOR OF AUXILIARY (DIRAUX) RESPONSIBILITIES

To better assist ACS Chaplains and supported Coast Guard chaplains, DIRAUX should verify 

that the Tier 1 Background Investigation with Child Care material has been completed and that 

interim suitability status has been requested by the sponsoring District to SECCEN via CG Form 

5588. See Chapter 2.F. for background check procedures.

B. ACS CHAPLAINS UNDER CHAPLAIN SUPERVISION

Coast Guard chaplains are responsible for administering, supervising, and facilitating religious 

support and chaplain activities for the Coast Guard. Similarly, ACS Chaplains serve under the 

direct supervision of their designated Coast Guard chaplain and must coordinate and report all 

RM support. The District chaplain serves as the senior supervising chaplain for most ACS

Chaplain responsibilities.

The Supervisory Chaplain Responsibilities. The supervisory chaplain is responsible for 

verifying that the ACS Chaplain remains in compliance with requirements. 

 Be a member good standing with the Coast Guard Auxiliary.

 Maintain Ecclesiastical Endorsement (ANSC-7070) from an Ecclesiastical Endorsing 

Agent authorized by a RO recognized by the Armed Forces Chaplains Board (AFCB).

 Complete an annual evaluation.

 Hold approved Tier 1 PSI.

C. ADMINISTRATIVE REQUIREMENTS RELATED TO ACS OPERATIONS

Normal ACS operations are defined in COMDTINST 1730.5 (series) and include both emergent 

and non-emergent support. 

In each case, ACS Chaplains and supervisory chaplains should clearly communicate their desires 

and expectations for ACS Chaplain operations within the local area, or Coast Guard District. 

Because ACS Chaplain applications are endorsed by the District commander, ACS Chaplains

should not execute operations outside the geographic boundaries of the supported District 
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without approval from both the sending and receiving District commands and in coordination 

with both the sending and receiving Coast Guard chaplains.

1. Intent to Visit Notification Requirements (non-emergent)

In non-emergent cases, it is important to request permission from the supervisory chaplain to 

visit active-duty Coast Guard units. This will allow the Coast Guard chaplain to coordinate unit 

visits by directing desiring service members and authorized recipients of Coast Guard RM to the 

ACS Chaplain or to otherwise take full advantage of the visit to maximize the effectiveness of 

the Command Religious Program (CRP). There is no standard form of communication, but the 

request must be in writing and should list the “who, what, when, where, and why” of the visit. A 

simple version might look like this:

“Chaplain ___________, this is ACS Chaplain__________. I am planning to be 

in __________ location on _________, 20__, and would like permission to visit 

Coast Guard unit _______________. The purpose of my visit will be 

_________________, _______________, and ____________. Please notify me of 

your approval at your earliest convenience, and let me know if you have any 

thoughts or questions about the best ways to support this unit. Thank you.”

It is acceptable to use telephonic and electronic forms of communication (e.g., email, text 

message) to convey the request, however, ACS Chaplains should not presume to embark on a 

unit visit without permission from their supervisory chaplain. In instances where a unit visit 

occurs on a regular basis, ACS Chaplains and supervisory chaplains may coordinate to approve 

multiple visits in advance or as part of an overall CRP set of standing orders. This approval may 

be amended at any time by the supervisory chaplain in the execution of the CRP.

Ideally the unit requesting support should initially contact the Coast Guard chaplain responsible 

for their unit. If an ACS Chaplain is asked directly to provide or facilitate a unit ceremony, the 

ACS Chaplain should direct that request back to the supervisory chaplain for authorization.

2. Responding to Crisis Situations (emergency)

Crisis response should only be done in direct coordination with the supervisory chaplain. Prior 

RM with a unit or individual should not be considered approval to provide crisis response, apart 

from a request by the supervisory chaplain. 

D. AFTER ACTION REPORTS AND MONTHLY REPORTS

Accurate and timely reports support the overall execution of the CRP by providing ACS 

Chaplains, Coast Guard chaplains, and commanding officers the necessary information to best 

care for authorized recipients of Coast Guard RM. 
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1. After Action Reports (AARs).

For both emergent and non-emergent missions, Coast Guard chaplains may request AARs to 

assess and evaluate the effectiveness of ACS Chaplain ministry and to incorporate that ministry 

into the CRP. AARs may be requested after each visit or on an occasional basis for regular unit 

visits. AARs should be completed within five days of the unit visit and are separate from the 

monthly reports listed below. These reports may include: Who originated the request (unit or 

chaplain)? Where/when did the visit occur? What units did were supported? Are any follow-ups 

required? What was the overall disposition of the visit? It is acceptable to use telephonic and 

electronic forms of communication (e.g., email, text message) to convey AAR information as 

long as this is coordinated by the supervisory chaplain.

2. Monthly Reports 

Monthly Reports provide a larger snapshot of RM performed in the District. Monthly Reports 

assist the supervisory chaplain in advising the chain of command on the execution of the CRP. 

Monthly Reports often include specific data on the elements of RM, along with additional 

descriptions of trends, impact, and acknowledgement of the work of others. A timeline for the 

submission of monthly reports should be coordinated with the supervisory chaplain. A sample of 

the data collected and sent to your supervisory chaplain is as follows:

REPORTING ACS CHAPLAIN NAME: 

UNIT/CHAPLAIN ORIGINATING REQUEST:

CHAPLAIN RECEIVING THE REPORT:

PROVISION OF RELIGIOUS MINISTRY

Ceremony: Retirement/Change of 

Command

Attendance:

Sacred Scripture Study Attendance:

Wedding

Worship Services
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FACILITATION

Request for accommodation

Referral to Chaplain

Referral to Local Clergy/Civilian 

Organizations

CARE

Counseling

Pastoral Crisis Intervention

ADVISEMENT

To Coast Guard Member: 

To Command:

To Chaplain:

MINISTRY NOTES/NARRATIVE

Chaplains may also ask for your overall perceptions of what people are talking about at Coast 

Guard units, numbers of those who sought RM for certain crisis events (e.g., suicide, sexual 

assault) but who chose to maintain confidentiality and not report those events to the Coast 

Guard, any notable impacts on RM on the lives of Coast Guard personnel and other 

authorized recipients, and any notes of thanks.
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E. TRAVEL AUTHORIZATION AND ORDERS

For an ACS Chaplain assisting at a Coast Guard unit on a regular schedule, the unit is the order 

issuing authority and will provide written non-reimbursable/no cost orders for the ACS Chaplain

assigned to duty so that the ACS Chaplain may be included in the duty meal rate. Occasional 

assignments do not require orders since a written/email confirmation of assignment is sufficient 

under normal circumstances. All expenses are borne by the ACS Chaplain in normal 

circumstances. 

If travel orders are to be issued for a special assignment this will be noted by the order issuing 

authority. Berthing at a Coast Guard unit may be provided if available. Some duty may require 

commercial lodging and non-government messing. If so, those costs will be included in the 

orders for the special assignment. Your supervisory chaplain is responsible to work with the unit 

to get the travel orders issued. 

Per diem and mileage rates for Coast Guard issued orders can be found at www.gsa.gov.

After completion of the assignment, DD Form 1351-2, Travel Voucher or Subvoucher, must be 

completed and submitted along with hotel and gas receipts, and signed orders received prior to 

the travel. Both the form and the orders must be signed by the ACS Chaplain in blue ink.

The status of a claim may be checked on-line at the Coast Guard Finance Center. If further 

guidance is required, the ACS Chaplain may contact the Director of Auxiliary. 

Reimbursement rates may vary depending on whether the orders were issued by the Coast Guard 

or Coast Guard Auxiliary. 

F. REPORTING TIME FOR AUXDATA

Personal hours. Use the ANSC 7029 Member Activity Form

Create a separate ANSC 7029 Webform specifically identified as ACS activity. 

1. In Section 3 (Submission Information) note: “Auxiliary Chaplain Support (AUXCS) 

Purposes” 

2. Use three codes for reporting: 

a. 99A: Administrative (for leadership time). Specifically identified as: if you are an elected 

or appointed officer and undertaking non-mission activities to fulfill the responsibilities 

of your position including such things as: 

1) Meeting or communicating with prospective members

2) Communicating with members interested in qualification in your program area

3) Mentoring

4) Email, phone calls and records management for your program area 

5) Preparing reports for meetings or for staff officers at a higher organizational level
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6) Travel to and from CG units or meetings with Supervisory Chaplain. 

b. 99D: For hours not otherwise reported on ANSC 7030 for member training or ANSC 

7039 for workshops including: 

1) Time spent preparing for a ceremonial prayer or other command event.

2) Time spent preparing for, studying or doing homework for a class Time spent taking 

on-line courses and on-line 

c. 99E: general and logistics support for hours not otherwise reported on an ANSC 7030 

form such as:

1) Travel to and from either a 99D activity or ANSC-7030 mission

2) Post-mission recordkeeping and reporting 

Mission Hours. Instruction to report formal activity as “mission” using the ANSC-7030,

Activity Mission Report. At this point, this relates to “formal” activities of a ceremonial nature 

rather than the casual activities of care, or facilitation, or advisement. This would cover 

providing formal faith needs (for example: conducting a service, providing the Blessing of the 

Fleet, or any other official act is done at the order and coordination of the chaplain or a 

commanding officer.) This would also include presenting chaplain related workshops, and may 

be used in the future should an assignment be made to accompanying a crew on a mission in an 

ACS Chaplain role. 

When prepared, formal activities, such as assigned chaplain tasks or requests from commanding 

officers, will be reported on the ANSC-7030 as Mission Category 07D (CG Operational Support) 

with “AUXCS duties” noted in remarks to alert the Flotilla Information Systems Officer (FSOIS) that it is an ACS Chaplain mission. 

All activities at Coast Guard unit and functions should be reported using the ANSC-7030. Other 

missions and appropriate operations should be indicated. Only time actually spent on ACS 

Chaplain duties tasks are to be included. There is a maximum of 19 hours except for 

deployments or special events including overnight stays at a Coast Guard unit, which may be 24 

hours. In the remarks section, indicate “ACS Chaplain Duty” and unit name so that the FSO-IS 

can properly record the hours in AUXDATA. Travel and preparation times should be reported on 

ANSC-7029 Member Activity Log. Submission of ANSC-7030 forms should be made as soon as 

possible after completion to the AUXFS’s FSO-IS. Copies via mail or email must be provided to 

your branch chief in lieu of copies. In addition, an email with details of mission including hours 

and location may be sent. 

G. ANNUAL EVALUATIONS

Coast Guard chaplains supervising ACS Chaplains will submit an annual evaluation (due to CG00A by 15 January) of the ACS Chaplain under their supervision to their Area Chaplain with a 

recommendation as to the ACS Chaplain’s continued participation in the ACS program.

Copies of the evaluation can be requested from ACS Branch Chiefs or Supervisory Chaplains.
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While support and encouragement are essential elements of good supervision, so too is clear 

communication and identifying areas of growth and improvement. An element of a good 

evaluation is a specific plan for continued professional growth.

H. TRAINING

1. Initial training 

Once accepted into the ACS Program the chaplain will be in provisional status until (along with 

PSI) the following requirements are met.

a. Viewed and discussed with supervisory chaplain the four ACS Chaplain video 

training sessions on confidentiality, professional naval chaplaincy, religious 

accommodation, and sexual assault prevention and reporting (SAPR).

b. Completed Incident Command System (ICS) training (ICS 100, 200, 700 and 800). 

All available online).

c. Completed the Living Works ASIST Suicide Intervention course (2 day course 

offered throughout the CG).

d. Completed a Critical Incident Stress Management or Pastoral Crisis Response 

Course (online or in person).

2. Annual training

a. CG-00A will inform ACS Branch Chiefs of the training requirement for that year and 

the training plan for that year. Once completed certificates of completion will be 

provided upon completion of training. 
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CHAPTER 4 UNIFORMS & GROOMING

A. GENERAL CONSIDERATIONS

Pursuant to Auxiliary Manual, COMDTINST M16790.1 (series), ACS Chaplains are authorized 

to wear the Coast Guard Auxiliary uniform in the performance of their ACS duties. 

ACS Chaplains are authorized to wear two (2) stripes. This does not preclude an Auxiliary 

Chaplain member from wearing a higher insignia (e.g. 3 or 4-stripes) if the member has earned 

that higher insignia through other Auxiliary service.

ACS Chaplains will wear the religious symbol approved by their Ecclesiastical Endorsing 

Agency as recognized by the Armed Forces Chaplain Board (AFCB). This approval is only for 

ACS Chaplains and is not applicable to chaplains of that RO who serve in the Department of 

Defense (DoD). Religious symbols are only to be worn when functioning as an ACS 

Chaplain.

Uniform guidelines may be revised as needed by Chief Director of the Coast Auxiliary and the 

Chaplain of the Coast Guard. See the Auxiliary Manual, COMDTINST M16790.1 (series), 

Chapter 10 “Uniforms” for specifics requirements and manner of wear

Coast Guard active duty and reserve members are bound by strict military grooming and weight 

standards. Realizing that the Auxiliary is made up entirely of volunteers, the active duty and 

reserve grooming and appearance standards are relaxed as they apply to CGAUX. However, as a 

matter of honor and pride, you should strive to attain similar standards as active duty and reserve 

members.

Wearing the uniform in an unprofessional manner can be a potential barrier for effective 

ministry. Remember, those to whom you minister take great pride in wearing their uniform. It is 

a key element for how the public perceives the men and women of the Coast Guard and the 

CGAUX and how they honor their country and the service.

B. SPECIFIC UNIFORMS

1. Operational Dress Uniform (ODU) is the principal general purpose, everyday Coast Guard 

uniform. It may be worn year-round, primarily as a field utility and watch standing uniform. It is 

intended for wear in any situation that does not require a dress uniform, including patrols and as 

Coast Guard unit office wear at the Commanding Officer’s discretion.

ODUs should not generally be worn in any setting where the ACS Chaplain is representing the 

USCG or where the type of interaction with the public dictates more formality, or settings in an 

interagency environment. In DoD, joint or inter-service environments, wearing of the ODU 

should align with the DoD equivalent uniform of the day. The ODU should not be worn for visits 

to civilian agencies or non-Coast Guard organizations unless the prescribed uniform of the day at 

the visit site is the ODU or DoD equivalent. 
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 Trousers may be tucked into the boots or bloused. When bloused, place blousing bands 

between the second and third boot eyelet. The buckle and belt tip of the standard 11⁄4-inch 

black ODU belt must not be chipped or discolored. The bitter end shall extend 2 to 4 

inches past the belt buckle on the wearer’s left. 

 The Coast Guard Auxiliary dark blue crew neck T-shirt is the prescribed undergarment. 

 If the ODU top sleeves are rolled up, they shall be done so in prescribed accordion style 

with only the cuff showing. 

 The ODU top may only be removed temporarily when working in demanding, prolonged 

operations in high temperatures. Such relaxed ODU wear is not authorized for routine 

wear in the office environment, in public, or for wear while commuting to and from duty 

assignments, including in private vehicles. 

 ACS Chaplains are authorized to wear two silver bars on each collar. 

 Socks should be black. 

 Boots shall be well-blackened 8-inch or 10-inch safety (reinforced toes) boots. Excess 

laces shall be tucked away so they cannot be seen. 

 Insignia shall be centered directly above the “USCG AUXILIARY” cloth tape 

immediately above the wearer’s left-hand pocket. Only one embroidered insignia is 

authorized. For ACS Chaplains this will be our religious patch when performing 

ministry. 

 Religious insignia will only be worn while functioning as a chaplain.

 The Auxiliary ball cap is the prescribed hat to be worn with this uniform. Chaplains wear 

two metal silver bars on the ball cap. The Tilley hat, cold weather cap and knit watch cap 

may be worn as authorized. 

2. Tropical Blue Long (Trops) uniform may be worn instead of the Service Dress Blue 

uniform except for occasions where the civilian equivalent is coat and tie. It is authorized for 

wear in a travel status pursuant to Coast Guard assignment to duty. This uniform may be worn 

year-round for appropriate assignments to duty. 

 Trousers are the same as those prescribed for the Service Dress Blue uniform. 

 A black web belt with a silver buckle and tip is worn. 

 The light blue, Air Force style, short sleeve shirt with a stand-up collar with stays and 

epaulets is worn (Chaplains two full stripes). With this shirt the collar is worn open, 

without a tie. 

 A white V-neck T-shirt is to be worn. 

 Socks and shoes shall be black. 

 Enhanced shoulder boards (Chaplains two full stripes) are worn on the epaulet style shirt. 

 Breast insignia/devices, name tag, ribbons and badges are worn. 

 The combination cap or garrison cap is the prescribed covers (hats) to be worn with this 

uniform. 

 Religious insignia shall be centered above the wearer’s left-hand pocket. 

 Religious insignia will only be worn while functioning as a chaplain.
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3. Service Dress Blue (SDB) uniform is appropriate for wear at all meetings, in classrooms and 

at all other similar functions. It may be worn year-round for business within the Coast Guard and 

for occasions where the civilian equivalent is coat and tie. It is authorized for wear in a travel 

status pursuant to Coast Guard assignment to duty. 

 The coat is the standard Coast Guard officer’s blouse. The four gold Coast Guard buttons 

on the patch pocket closures are replaced with four small silver Auxiliary buttons. The 

four gold Coast Guard buttons down the forepart are replaced with four large silver 

Auxiliary buttons. 

 The trousers (same trousers as Tropical; Blue Uniform) shall be of conventional plain 

design with no cuff and of the same material and color as the coat. Air Force trousers will 

not be worn with the Coast Guard Auxiliary uniform. 

 A black web belt with a silver buckle and tip is worn. 

 For SDB Bravo the shirt is the Air Force style shirt with a soft stand-up collar with stays, 

long or short sleeves, one button convertible cuff, epaulets and a patch pocket with button 

flap closure on each breast. For SDB Alpha the shirt is a long sleeve while shirt. The 

Coat (suit coat) should not be removed in public.

 A Coast Guard Blue, four-in-hand tie of suitable length is worn. Clip-on ties are optional. 

 Socks and shoes shall be black. 

 Appropriate silver sleeve lace (Chaplains two full stripes) mounted by the appropriate 

Auxiliary shield is worn on the coat sleeves and enhanced shoulder boards are worn on 

the shirt (Chaplains two full stripes). 

 This uniform is worn with breast insignia/devices, name tag and ribbons. 

 The combination cap is the prescribed hat to be worn with this uniform. A cold weather 

cap may be worn as authorized.

 Religious insignia shall be centered above the wearer’s left-hand pocket. 

 Religious insignia will only be worn while functioning as a chaplain.

4. Service Dress White (SDW), also called “Chokers” or “Choker Whites” is an optional 

uniform and may be worn for ceremonies and official functions. This is an expensive uniform 

and is not a required item for ACS Chaplains. If the ACS Chaplain does not have the Service 

Dress White uniform, contact the command’s representative to see if wearing SBD, a dark suit,

or civilian clergy attire would be acceptable alternatives.

 The coat is the standard Coast Guard (Navy) officer Service Dress White coat with a 

stand-up collar and hard shoulder boards (Chaplains two full stripes). The coat may be 

worn with a white, unmarked undershirt only. 

 The two gold Coast Guard buttons on the pocket flaps are replaced with two small silver 

Auxiliary buttons. The five gold Coast Guard buttons down the front are replaced with 

five large silver Auxiliary buttons. 

 The trousers shall be of conventional plain design with no cuffs and of the same material 

and color as the coat. 

 A white web belt with a silver buckle and tip is worn. 

 Socks and shoes shall be white. 

 Breast insignia/devices, name tag, ribbons and badges are worn. 

 The combination cap is worn with this uniform. 
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The Auxiliary Manual, COMDTINST M16790.1 (series), Chapter 10 “Uniforms” has pictures of 

the complete uniforms described above. 

C. AUXILIARY UNIFORM INSIGNIA

D. UNIFORM RESOURCES

Coast Guard Distribution Center (Pants, Shirts, Jackets, Shoes, etc.): 

414 Madison Ave, Woodbine, NJ 08270 

1-800-874-6841 

https://shopcgx.com/uniforms/

 

Coast Guard Auxiliary Association Store (Auxiliary Devices): 

9449 Watson Industrial Park, St. Louis, MO 63126

314-962-8828

https://www.cgauxa.org/auxa/

Vanguard (ACS Chaplain Religious Devices): 

1172 Azalea Garden Road, Norfolk, VA 23502

1-800-221-1264

cap@vanguardmil.com
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CHAPTER 5 BASICS

A. GETTING STARTED

When the supervisory chaplain and ACS Chaplain begin working together, conduct the first 

visits to each unit together. This allows the unit to see the supervisory chaplain and ACS 

Chaplain as a team. It is important that unit leadership and all service members have a good 

understanding of the ACS program.

B. CONSISTENT COMMUNICATION

Regular communication between the supervisory chaplain and ACS Chaplain are an essential 

component of cooperative ministry. While communicating via phone, text, and e-mails is good, 

nothing beats sitting down together and discussing area ministry at least quarterly. Expectations 

need to be clearly laid out right from the start. 

C. PASTORAL VISITS

Visits to Coast Guard Stations should be scheduled to allow the station to properly receive you. 

Often the station will want to announce your visit in advance and provide a space for you to meet 

personnel. A day or two before your scheduled visit, confirm whether your visit is still 

convenient or not for the unit’s operational schedule. There are times when unforeseen 

operations occur on the day planned for your visit.

1. Recommendations for Scheduled Station Visits

a. Be punctual.

b. Begin your visit by meeting with unit leadership and the Officer of the Day (OOD).

c. Make a round of the station, visiting the spaces,, introducing yourself, and indicating 

your availability to meet privately with anyone who desires.

d. It may be possible to use the lunch stand-down time to conduct a Bible study if one is 

scheduled and expected. Otherwise, use this time and the time after lunch to meet with 

individuals.

2. Personnel Visits 

There are times when it may be necessary to meet with a member of the station crew outside the 

normal working hours and/or at suitable location away from the station. In such cases, always 

avoid problems that can occur when meeting alone. At a minimum a chaplain should never be 

alone in a home or building with a member of the opposite sex nor with a child. For your own 

protection, set up safeguards that will allow continued accountability. It is also important to keep 

in mind that when meeting a member of the crew outside of the Station, you are ministering in 

your capacity as an ACS Chaplain and not in the capacity of your civilian ministry.
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3. Hospital Visits 

a. Prior to Visit:

1) The supervisory chaplain should be notified prior to a hospital visit.

2) Call ahead to ensure that the service member or family are aware that you are coming 

and will accept visitors.

3) Ascertain the service member’s religious preference prior to the visit if possible

4) It may be helpful to write down the names of those with whom you will be speaking 

before you enter the room.

b. Greeting:

1) Ask the service member how they are feeling.

2) Greet any family members who are present.

3) Ask if there is anything with which they need help or if they would like to be 

contacted by the command in order to receive administrative support. 

4) Offer to read a short scripture and/or pray for the service member before leaving.

c. It is important to remember:

1) Your role is not to gather information for the command. You are there to care for the 

service member and their family. If the service member or family tell you that there is 

something that they need, write it down so that you will not forget.

2) If the service member’s religious preference is different from you own, ask him/her 

whether you can serve him/her in any way. If not, ask whether the service member 

would like you to try to facilitate a visit from a clergy member of his/her own faith.

3) Do not overstay your welcome. 

4) Make sure that you leave both the supervisory chaplain’s and your contact 

information with the service member and the family.

d. Immediately take care of any requests that the service member or family have made 

and/or immediately notify the chaplain and command as needed.

D. DIVINE SERVICES

Divine services conducted by ACS Chaplains are conducted according to the traditions of the 

ACS Chaplain’s RO faith and practice, but remember to be accommodating to a wider variety of 

worshipers. That notwithstanding, you are not required or allowed to conduct services that are 

inconsistent with or would break the tenets of his/her faith group. For example, an ACS Chaplain

may not conduct ministry that would contradict his/her endorser’s doctrines for faith and 

practice. It is important to inform service members who attend your services of your faith 

tradition is so that he/she can make an informed decision on whether or not to participate.

E. COMMAND FUNCTIONS/CEREMONIAL SUPPORT

There are times when ACS Chaplains will be invited to deliver context-appropriate prayers of 

invocation and benediction for command ceremonies. It is important to adhere to your endorser’s 
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doctrinal statement for faith while also taking into consideration that you are ministering to a 

command filled with people from a variety of religious or no religious backgrounds.

1. Preparation

a. Make sure to familiarize yourself with the occasion and what uniform you will be 

expected to wear.

b. Make certain that you know beforehand how to correctly pronounce names and assign the 

correct titles and ranks of all involved in the ceremony.

2. Prayer Preparation

a. The supervisory chaplain can provide example prayers if desired.

b. Customize the prayer according to the type of event. Make sure to get as much 

information about the person/event being recognized well before the ceremony.

c. It is customary, but not required, to use family names in ceremonial prayers. 

d. Keep it brief, usually about sixty seconds.

e. Rehearse your prayer(s) several times aloud to develop a smooth flow.

f. Have a pen with you at the ceremony to make any last-minute changes or corrections to 

your prayer if necessary.

3. Arrival

a. Always arrive at least twenty minutes early. 

b. Check in with the master of ceremonies and other unit leaders.

c. Greet members of the ceremony, in particular the CO, OIC, retiree, family members, etc. 

Feel free to ask the member(s) being recognized for anything special they would like to 

be included in the prayers.

d. Find out specific details related to your role in the ceremony well before the ceremony 

begins, especially where you will be seated, which podium or microphone you will use, 

how you will approach the stage/podium, etc.

e. Make sure you know who will be introducing you and how you will be introduced so you 

will be ready to pray at the appropriate time.

f. Some ceremonies can be lengthy. Make certain to be prepared for these occasions.

g. For many having a bottle of water with them.

4. During Ceremony

a. Pay careful attention and listen to everything that happens during the ceremony as it 

might affect your prayer in some way (number of years of service, where they are coming 

from or going for their next assignment, etc.).

b. Follow the senior person of the official party or the Master of Ceremonies as directed 

with regard to cover or uncover, when to salute, etc.
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F. UNIQUE ASPECTS OF PUBLIC PRAYER 

As opposed to prayers offered in the context of faith specific RM where people attend because 

they chose to do so and there is an expectation the focus will be faith specific (such as worship 

services, Bible studies, weddings, most funerals, or faith specific counseling sessions), “public 

prayers,” prayers offered at events where participation is expected from unit personnel regardless 

of their faith background, should be treated with additional sensitivity. 

The military is unique in that most ceremonial functions include prayer(s), whether or not the 

principals involved are necessarily religious. This is a valuable opportunity for the chaplain to be 

seen and heard as well as provide a visible and audible reminder of the Divine. It can also be a 

challenge to respect the occasion, to be faithful to one’s own faith tradition, and to be respectful 

of the beliefs of others, whatever those beliefs may be. It is not the time to make a speech, give a 

testimony, or altar call. 

While chaplains are free to pray according to the manner and form/custom of their particular 

faith tradition, in settings of public prayer, discretion should be exercised which demonstrates 

pastoral sensitivity to all those in attendance. This would include most examples of ceremonial 

support such as prayers at changes of command, commissioning or decommissioning of units, 

and unit or public memorial observances such as Memorial Day, Coast Guard Birthday, Pearl 

Harbor Day or similar events. Like most elements of chaplaincy ministry, it is not about the 

chaplain and what the chaplain needs or wants but about the needs or expectations of the 

command and audience. 

Retirement ceremonies can be a gray area. Since they are officially private events, if the chaplain 

knows the retiree well, a prayer reflecting the retiree’s faith is appropriate, but bear in mind that 

not all who attend will share that faith perspective and again, for pastoral reasons, one should 

avoid causing offense whenever possible.

How each chaplain handles public prayer requires wisdom and sensitivity. General guidelines are 

usually more helpful than rules and regulations. This should be a regular topic of conversation 

with one’s supervisory Chaplain and other ACS Chaplains. 

Especially for those new to the ACS Chaplain program (or institutional ministry in general), it is 

suggested that you show your supervisory chaplain or fellow ACS Chaplains copies of your 

prayers ahead of time to receive their feedback. Ceremonial prayers should always be written 

both to maintain discipline as to the length of the prayer as well as to avoid falling into using 

phrases and words that might be your custom in faith specific prayers but may not be as 

appropriate if some in the audience do not share your faith persuasion.

1. The Prayer

If you open your prayer with a sacred text reading, it should be appropriate to a general religious 

audience. If you begin with a non-scriptural quote, it too should be appropriate for as many in 

attendance as possible. The total time of your prayer (introduction, scripture, or quotations 

included) should be about a minute. Practice timing your prayers before the ceremony.
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Many chaplains open their public prayers with a salutation such as “Eternal Father” (which is 

familiar to most sea service members due to the Navy and Coast Guard Hymn) or “Holy One” or 

other titles that would be appropriate to multiple faith persuasions. 

The body of your prayer should be appropriate to the occasion. If marking a change of command, 

pray specifically for the outgoing and incoming commanders, their families, and for the unit. The 

more you know about those being honored, the more appropriate your prayer will be. When 

requested to support a ceremony, ask for biographies of those who will participating so you can 

make your prayer more personal. 

For retirement ceremonies, it can be very beneficial to meet with the retiree or at least speak with 

them via phone or email. This enables you to learn about the person including any religious 

affiliation. 

Many chaplains close their prayers with a simple “Amen” or “This we pray” or “Hear our prayer 

we ask, Amen.” Even those who are not religious background recognize the word “Amen,” and 

it can be a helpful sign to all that the prayer has ended. Ending in an abrupt fashion or without a 

clear end point can be confusing, especially to any personnel in formation.

The benediction is a closing blessing prayer for those in transition or taking on new 

responsibilities. Offer a blessing of some type for all in attendance. A short benediction is best as 

it’s offered near the end of the ceremony.

2. Example Prayers 

Here are a few examples of prayers an ACS Chaplain might be asked to offer. Many chaplains 

find it helpful to maintain a file of the various types of prayers they are asked to offer.

a. Retirement

Invocation

Eternal Father we gather today to celebrate and honor the distinguished career of 

______________________.

We salute him/her today for his incredible career of faithful service to our nation (list years of 

service and any other significant accomplishments). His/her professionalism and dedication, to 

his people, the mission, and the Coast Guard, are an inspiration to all who have served with 

him/her and been blessed by his/her service.

We honor too his/her (spouse) ________ and their children _________________, 

acknowledging that their love and support have been essential to making his career possible. We 

thank them and all Coast Guard families for their sacrifice and service to our country. 
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We are grateful too for the presence of other family, friends, and shipmates who join us in 

celebrating this special man and family on this special day. We thank you for their support of this

Coast Guard family.

While the ________ family goes through this time of transition, we pray for those who continue 

to serve, asking that you bless our shipmates–active, reserve, auxiliary and civilians–who stand 

the watch. All this we ask in your most Holy name. Amen.

Benediction

Eternal Father, we turn to you once again as we conclude this ceremony.

May your continued blessing be upon the __________ family in this time of transition. As you 

have blessed & guided them in the past, may your presence be felt today, tomorrow, and in all 

the days to come. 

For all those who continue to stand the watch we seek your care and protection:

Eternal Father, Lord of hosts, 

Watch o’er all who guard our coasts. 

Protect them from the raging seas 

And give them light and life and peace. 

Grant them from your great throne above 

The shield and shelter of your love. Amen

b. Change of Command

Invocation

Eternal Father, we gather to witness this visible reminder that while individual responsibilities 

may change, the vital mission of military personnel support continues.

We thank you for those who carry out this mission – as they sustain the workforce, oversee 

career management, provide quality-of-life services and insure that our active duty and reserve 

forces are focused and ready – well aware that this mission is essential to the success of the 

Coast Guard. 

We thank you for _________________ tenure as Commander, ________________________. 

We honor today that service that exemplified our core values of honor, respect and devotion to 

duty, and we thank you for his/her commitment and professionalism. Guide him/her in this time 

of transition to his new responsibilities in _______________________.

We welcome ________________, confident that his/her extensive experience and training has 

well suited him/her for this challenging assignment. May the leadership and passion in support 

of the workforce that he/she has shown in the past carry him/her into this new assignment.
5-7

Bless both of their families in this time of transition. We honor them, aware that the love and

support they have given have helped make these two careers possible. We thank them and all Coast 

Guard families for their sacrifice and service.

And we pray for all of our shipmates–active, reserve, auxiliary and civilians–who stand the

watch. All this we ask in your most Holy name. Amen.

Benediction

Eternal Father, as we conclude this ceremony, we turn once again to you.

Responsibilities have shifted. Titles have been changed. But what remains is a calling to serve, 

and what is needed are leaders at all levels who are men and women of honor, respect and

devotion to duty. As we seek to be those men and women...

May you bless us and keep us, 

may Your face shine upon us and be gracious to us, 

and in all that we do both today, tomorrow 

and in all the tomorrows to come, 

wherever that might be,

may we feel Your everlasting peace. Amen

c. Memorial Day

Invocation

Eternal Father, strong to save, 

Whose arm hath bound the restless wave,

Who bidd'st the mighty ocean deep, 

Its own appointed limits keep;

Oh, hear us when we cry to Thee, 

For those in peril on the sea!

Heavenly Father, today we pause to remember: to remember those who died in service to their 

country and fellow humanity, and to ponder the truth that “some gave all” is not a slogan but 

rather a somber reality. 

We think today of those who have gone before us: men and women who answered the call, 

accepted the challenge and opportunity of service, and died in that service to their country. 

May their memory live on in the hearts and minds of their families, their friends, their comrades 

in arms; and in the recollection of a grateful nation.

All this we pray in your most holy name, Amen.
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Benediction

Father of All, as we conclude this ceremony, we once again turn to you. Humbled as we 

contemplate the sacrifice of those who have gone before us.

Standing at the near end of the long blue line we ask for your shield of protection around us, 

those who serve, ad those who love & support them

Lord, guard and guide the ones who fly

And those who on the waters ply;

Be with our troops upon the land,

And all who for their country stand:

Be with these Guardians day and night

And may their trust be in thy might. Amen

d. Coast Guard Day

Eternal Father, on this Coast Guard Day we are here to celebrate a tradition of honor, respect and 

devotion to duty.

In doing so we rightly remember names like Munro and Stone, as well as other names that only 

recently may have become familiar to us such as Webber and Etheridge, Flores and Yered, 

Norvell and Clark.

But we know that the true story of the Coast Guard, while including exceptional acts of heroism, 

is made of the day-to-day commitment of Coast Guardsmen, active and reserve, civilians, and 

Auxiliarists who daily stand the watch—Semper Paratus—ready to respond both to rescue those 

in peril or to protect our nation’s borders.

We salute today especially the Coast Guard families whose sacrifice and service make the work 

of their husbands and wives, parents and children possible.

As we celebrate today with food, fun, and fellowship we think of those standing the watch, ready 

to respond right here at _______________________. Watch over and protect them we pray, 

Amen.

e. Ancient Mariner

Ancient of Days, we gather today to honor the newest member of the Coast Guard Ancients, the 

esteemed group of “well-seasoned” men and women who safeguard the time-honored traditions 

of the Coast Guard, as _________________assumes the title of Silver Ancient Mariner.

Like _______________ and the others who have gone before him/her in this position of honor, 

he/she will serve as a living link to Coast Guard history and stand as a reminder of the call to 

duty at sea. May he/she, as have all who carried this mantel before him/her, continue to 
5-9

exemplify what it truly means to serve, protect, defend and save those in need as a Semper 

Paratus Shield of protection.

As he/she assumes this respected position of leadership grant him wisdom, discretion and

patience as he/she continues to mentor, training and encourage those with whom he serves.

While honoring our past and our traditions we also look forward into the future confident that 

this generation of Coastguardsmen and each generation that follows will also serve with pride 

and honor.

We thank you for Coast Guard families that play such a vital role in making that service 

possible: parents and siblings, spouses and children, family and friends, whose support is so 

important to all we do.

And we ask for you to guard, guide and protect all those who stand the watch today, wherever 

that may be. Amen

Benediction

Eternal Father, as we conclude this ceremony we turn once again to you. As we have witnessed 

the passing of this mantel of leadership we acknowledge the responsibly of each one of us, 

whatever our rank or age or position, to daily rededicate ourselves to be men and women of 

honor, respect and devotion to duty in all that we do as we too carry on the tradition of faithful 

service of so many who have gone before us.

As we seek to do so:

May you bless us and keep us, 

may Your face shine upon us and be gracious to us, 

and in all that we do both today, tomorrow 

and in all the tomorrows to come, 

wherever that might be,

may we feel Your everlasting peace. Amen
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CHAPTER 6 FACILITATION FOR SPIRITUAL NEEDS

A. FACILITATION FOR THOSE OF OTHER FAITHS

A uniquely institutional aspect of chaplain ministry involves the support and assistance given to

Coast Guardsmen who are not of the same faith background as the chaplain giving support. This

capability is called facilitation. In identifying facilitation as a capability, the Coast Guard

recognizes the diversity of religious backgrounds of personnel and the need for expertise in

handling regular support of requirements.

The Coast Guard also acknowledges the need for expertise in handling individual special 

requests for the accommodation of religious practices. One of the Command Religious 

Program’s (CPR) primary functions is to meet diverse religious needs.

Accommodation of individual and group religious requirements includes, but is not limited to, 

scheduling, coordinating, budgeting, contracting, as well as coordination of visiting chaplains, 

visiting civilian RM professionals, and volunteers and lay leaders. 

Chaplains acknowledge the pluralistic environment in which they will serve. Chaplains and other 

RMT personnel are required to respect the right of those served to have whatever faith they 

choose, or none at all. This requirement to respect the religious rights of others is the keystone of 

institutional ministry. The chaplain’s role in facilitation presupposes a professional commitment 

to serve in a pluralistic environment. 

B. COOPERATION

Facilitation is best accomplished through cooperative ministry. Interacting with your fellow ACS 

Chaplains and active duty chaplains is imperative. Through these interactions, you will become 

familiar with the other chaplains and the RO’s they serve. It is the goal of chaplains to meet the 

religious and spiritual needs of the individuals they serve. In practical terms, when you meet an 

individual of a different faith, if possible, put them in contact with a chaplain of a similar faith. 

Please feel free to offer pastoral care to that individual as long as they feel comfortable receiving 

care from you. 

A practical example of this would be infant baptism. If a service member approaches you to 

request a baptism for their infant child, and that is contrary to your RO’s doctrinal beliefs,

attempt to put the service member in contact with a chaplain who can provide that religious rite. 

Likewise, if the individual is of another faith, it is your responsibility to put them in contact with 

a chaplain of that faith when possible. Again, feel free to offer appropriate pastoral care to all

individuals while being respectful of their beliefs. 

C. RELIGIOUS ACCOMMODATION

The guiding document for Religious Accommodation is the Department of the Navy’s

SECNAVINST 1730.8. This document instructs chaplains accommodate the needs of all 

religious expression and to provide guidance where accommodation for all groups will need to 
6-2

be limited based on its potential adverse impact on military readiness, unit readiness, unit 

cohesion, health, safety, good order and discipline and mission accomplishment.

The foundational document for Religious Accommodation is DODI 1300.17. This instruction 

applies to the Office of the Secretary of Defense, the Military Departments, the Offices of the 

Chairman Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the 

Inspector General of the DoD, the Defense Agencies, the DoD Field Activities, and all other 

organizational entities within the DoD.

Chaplains assess the validity of religious accommodation requests (dietary, grooming, medical, 

uniform, and worship) for religious beliefs and for individual expressions of belief reflecting 

sincerely held conscience or moral principles. ACS Chaplains will not conduct interviews or 

write recommendations for religious accommodation requests or conscientious objectors, but it is 

important to have a working knowledge of the process for Requests for Accommodations (RA) 

as the CO/OIC may ask for your opinion.

Using the criteria of conscientious objection packages, which evaluates either “religious training 

or belief,” the chaplain will be expected to evaluate:

 Asserted beliefs are honestly and genuinely held—the sincerity of the requestor’s belief.

 Credibility of the applicant. 

 General demeanor and pattern of conduct associated with the request. Participation in 

activities associated with the request.

 Credibility of persons supporting the claim. 

D. LAY LEADERS

Lay Leaders are appointed by the command to conduct religious services in the absence of a U.S. 

Navy chaplain, contract Religious Ministry Professional (RMP), or ACS Chaplain. The lay 

leader who is faithful, devout, and sets a good moral example will be effective and helpful to the 

command and morale of the crew.

Lay Leaders can be a very effective means at accommodating religious needs when the chaplain, 

contract RMP, or ACS Chaplain are unable to do so. Lay Leader can provide certain, limited 

religious ministry provision, based on the rules of their Religious Organization.

The CG chaplain is responsible for the coordination and supervision of lay leader training. As 

ACS Chaplains, you will support the lay leader program by providing training, mentorship, and 

support of lay leaders. As such, it is important that you are familiar with the details of the 

program and guiding instructions. Lay leaders are not clergy and do not, at any time, act as 

clergy, even if their faith group acknowledges them as clergy members. The only recognized 

clergy members are active duty chaplains, contract RMPs, and ACS Chaplains who have been 

officially appointed. Therefore, it is essential that you understand the parameters for what a Lay 

Leader can and cannot do in the performance of their duties. They key reference is the USCG 

Lay Leader Handbook.
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CHAPTER 7 PASTORAL CARE

It is imperative for ACS Chaplains to show care for our people by treating them with dignity, 

respect, and compassion, regardless of an individual’s beliefs, and by making informed and 

professional referrals. 

A. CONFIDENTIAL COMMUNICATION AND PRIVILEGED COMMUNICATION

Coast Guard Chaplains and ACS Chaplains are committed to treating all those to whom they 

minister with respect for their personal dignity and for their right to privacy. This includes 

protecting the confidentiality of all personal information shared. Per Military Rules of Evidence 

(Manual for Courts-Martial, Part 3, Military Rules of Evidence, Rule 503), which defines general 

rules of communications to clergy and who may claim the privilege of the communication, 

authorized USCG personnel and users have privileged communication when speaking with an 

ACS chaplain. ACS Chaplains maintain confidentiality and can only disclose confidential 

communications with expressed authorization by the person to whom they ministered.

Like the active duty or reserve chaplain, an ACS Chaplain does not have a duty to warn. Unlike 

other counselors who are mandated by law to a “duty to warn” authorities if a service member is 

a danger to self or others, an ACS Chaplain is not bound by a duty to warn. Furthermore, it is 

illegal for an ACS Chaplain to break confidentiality for any reason. For an ACS Chaplain to 

speak to anyone about the content of a counseling session, the counselee must approve. This 

approval is called “waived confidentiality.”

Service members work and live in a hierarchical organization focused on mission 

accomplishment, and operational stress becomes overwhelming. The stress that accompanies 

such an intense work environment is addressed in many ways, including access to an ACS 

Chaplain. Access to chaplains provides a safe place to honestly discuss their challenges without 

fear of retribution or censure. The benefit of having such a mechanism in place is evident. 

Commanders are required to honor the confidential relationship between service personnel and 

chaplains. This protection extends to all authorized personnel, and this obligation extends to all 

ACS Chaplains under the supervision of a Navy chaplain. The unique role of an ACS Chaplain

includes a sacred trust of maintaining absolute confidentiality. 

It is important to note that doctors, psychologists, corpsmen, victim advocates, drug and alcohol 

prevention advocates and all other helping agents have various thresholds whereby mandatory 

reporting requirements apply. It is only when speaking with a chaplain privately that a service 

member can expect complete confidentiality. The very purpose and usefulness of military 

chaplaincy are put into jeopardy when chaplains fail to manage their counseling activities 

properly. Naturally, ACS Chaplains must carry this same burden of confidentiality.

Specific permission is necessary when referring someone to another helping agent. Referral is an 

opportunity for the ACS Chaplain to communicate concern for the counselee. When an ACS 

Chaplain feels inadequate to help, he or she should be ready, willing, and able to find someone 

who can. Because not all helping agents are equal, it is essential for the counselee to know that 

he or she can return to the ACS Chaplain for further guidance and referral.
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B. TRIAGE

Triage is the initial assessment of a service member’s expressed need with the purpose of 

determining its urgency and course of action. It is your first opportunity to communicate concern 

and to determine other concerns such as:

1. Are there any underlying issues connected to the need that might contribute to the urgency of 

the situation?

2. Is there a spiritual component?

3. Does the need fall within the ACS Chaplain’s capability to help and/or is there need for a 

referral?

4. Does the service member display or communicate a peculiar mood or behavior? Does he/she 

appear frightened? Angry? Depressed? Irrational? Under the influence of drugs or alcohol? It 

is important to stop counseling and wait until the service member is sober before resuming 

counseling.

5. Does service member appear to be a danger to himself/herself or others?

6. Are there legal issues involved?

If the process of triage presents significant concerns, the ACS Chaplain should encourage the 

counselee to seek avenues of additional help such as outside counseling or medical treatment. 

Regardless of the circumstances, when someone seeks help, the interaction should begin by 

identifying the counselee’s needs and expectations with the understanding that the two may not 

be the same.

When someone approaches you to seek help, they may be emotionally impaired and vulnerable. 

It is imperative that you recognize the trust intrinsic in a counselee's decision to ask for help and 

to share his/her problems. You must cherish the counselee’s trust as sacred by respecting his/her 

opinions, including his/her right to believe (or not believe) what he/she wishes, whether you 

agree with them or not. Never abuse the counselee’s trust by using it as an opportunity to pass 

judgment or proselytize. In the course of counseling, the sharing of beliefs and other thoughts is 

a natural, normal, and even helpful development and is acceptable provided that such sharing 

follows the articulated consent of the person seeking help.

If the issue presented by a counselee does not lie within your capability, you should never feel 

compelled to violate your conscience or tenets of faith. If the ACS Chaplain cannot effectively or 

comfortably minister to the counselee’s needs, appropriate referral should be made.
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CHAPTER 8 CRISES AND CRITICAL INCIDENTS

Crises and critical incidents are a reality and even common within the realm of Coast Guard 

service. For this reason, the Coast Guard Office of Work-Life Programs has developed a Critical 

Incident Stress Response Program. The Critical Incident Stress Response (CISR) Program is 

intended to help individuals exposed to critical incidents to identify and cope with their 

responses to these events. The focus of Critical Incident Stress Management (CISM) is to 

provide “psychological first aid” and to minimize the harmful effects of crisis or emergency 

situations. Critical Incident Stress Response includes pre-incident training and post-incident 

services. These post-incident services activate a CISM team that includes a Team Coordinator, 

Health Safety and Work-Life Service Center, trained peers and a chaplain or ACS Chaplain.

A. REFERENCES, RESOURCES, AND TERMINOLOGY

1. References and Resources

a. Personnel Services Division – Casualty Matters Website

b. Military Casualties and Decedent Affairs, COMDTINST 1790.9

c. Casualty Affairs Case Management Tactics, Techniques, and Procedures (TTP), 

CGTTP 1-16.9

d. Chief, Casualty Matters, PSC-PSD-FS – (703) 872-6647 for normal business hours or 

casualty duty cell, (757) 266-2375

e. DCMS Watch: 24/7, ALL casualties, ALL persons: (757) 398-6765

2. Key Terminology

a. Crisis. A time of intense difficulty, trouble, danger. Synonyms are emergency, disaster, 

catastrophe, calamity, etc.

b. Critical Incident. An event that has a stressful impact sufficient to overwhelm the 

usually effective coping mechanisms of an individual.

c. Next of Kin (NOK). A person’s closest living relative or relatives. Sometimes the term 

PNOK is used – primary next of kin, or closest relative. SNOK – secondary next of kin 

might be a sibling or the parent of a married service member.

d. Next of Kin Notification. Official notification to a person’s NOK of his or her death, 

injury, or serious illness.

B. ROLES AND RESPONSIBILITIES

1. Casualty Assistance Calls Officer (CACO) 

a. A CACO is a non-chaplain who is assigned to deliver death, injury, or serious illness 

notification to a service member’s family. He/she is the one who makes sure that the 

family is aware of the benefits that they are eligible to receive.

b. In the event of a death, injury, or serious illness of an Active Duty Coast Guard member, 

a CACO will be assigned to the family members of the deceased or afflicted person. 

CACOs act as the liaison for the family members to assist in navigating funeral 

arrangements, complicated benefits and in acquiring emotional support. When possible, 

the CACO conducts NOK notifications. 
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2. NOK Notification and Condolence/Compassion Calls. A Condolence/Compassion Call is a

visit to a family or individual that is already aware of death, injury, or serious illness.

3. Notification Process 

a. The CACO should be accompanied by a chaplain unless absolutely impractical. If the 

injury is non-fatal (illness or injury), then notification can be done 24/7, usually by 

phone. Bedside travel expenses for NOK may be covered (see below). If the incident is a 

fatality, then the notification must be done in person during the hours of 0500 to 0000, 

unless the situation is operational or high-visibility.

b. The chaplain shall never assume the role of the CACO. It is the CACO’s responsibility to 

deliver the prepared message from the Commandant to the NOK. It is proper, after the 

notice is given, to offer to pray for the NOK and to provide additional resources for them. 

It is also good practice to ask if there are family, friends, or neighbors that can be called 

so that the NOK does not have to be alone. After an appropriate amount of time, the 

CACO and ACS Chaplain should leave the NOK. Both the CACO and chaplain should 

leave their contact information.

4. ACS Care and Support for the CACO. When called up to support the CACO, follow these 

guidelines:

a. Always keep your supervisory chaplain informed of your plans and actions.

b. Ask for help from the CACO and/or supervisory chaplain when you are unsure of what to 

do next.

c. Coordinate with the CACO before the notification to get everything organized and make 

the notification as soon as possible. It is very likely that this will be the first time the 

CACO has had this duty. Consider the following:

(1) Uniform. SDB is standard, but ask.

(2) Location. It is helpful to travel to the home of the NOK in the same vehicle to 

coordinate the visit.

(3) Situation. The CACO should be able to brief you on what they know, but initial 

information may be limited. Find out if the deceased member has a religious 

preference listed.

d. Offer spiritual support for the family. It is appropriate to ask the family if they have a

religious tradition. It is also appropriate to ask them if they would like for you to pray 

with them.

e. Clearly explain to the family the support you can offer. Be ready to refer to the chaplain 

or other resources for support.

f. Follow up with the CACO. Be prepared to provide pastoral care for the CACO.

g. Never provide information about the death to anyone unless explicitly given direction by 

the CACO.

h. There is sometimes a temptation to provide the family with information that is not cleared 

to be released. Remember your role is to provide pastoral care, not to be the family’s 

source for information. Work with the CACO regarding how to appropriately respond to 

questions and concerns.
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C. GENERAL RESPONSE TO CRISIS/CRITICAL INCIDENT

1. Critical Incident Stress

Workers responding to emergency events or disasters will see and experience things that may 

strain their ability to function. Events, which include death, serious injuries, threatening 

situations and tragedies of all kinds are called “crises” or “critical incidents.” The physical and 

psychological well-being of those experiencing this stress, as well as their future ability to 

function through a lengthy response, will depend upon how they manage this stress. Posttraumatic stress differs from critical incident stress by lasting longer than four weeks after the 

event triggering the emotional, mental, or physical response. Most instances of critical incident 

stress last between two days and four weeks.

2. Signs of Critical Incident Stress

The signs and symptoms of critical incident stress can be physical, emotional, cognitive, for 

behavioral. Individuals express stress in different ways and therefore manifest different 

reactions. The list below is not exhaustive but can help supervisors identify those who are 

exhibiting stress reactions.

a. Physical: Fatigue, chills, unusual thirst, chest pain, headaches, and dizziness

b. Cognitive: Uncertainty, confusion, nightmares, poor attention, decision-making ability, 

poor concentration, memory, and poor problem-solving ability

c. Emotional: Grief, fear, guilt, intense anger, apprehension and depression, irritability, and 

chronic anxiety

d. Behavioral: Inability to rest, withdrawal, antisocial behavior, increased alcohol 

consumption, change in communications, and loss/increase in appetite

3. Immediate Response 

During the emergency phase of the response, monitoring of employees, by simple conversation 

and observation may help to identify early signs for some responders. The following steps can 

help to reduce significant stress detected early in the response:

a. Limit exposure to noise and odors.

b. Dictate an immediate 15-minute rest break.

c. Provide non-caffeinated fluids to drink.

d. Provide low sugar and low-fat food.

e. Encourage discussion about his or her feelings.

f. Do not rush individuals back to work.

D. MINISTRY DURING A CRISIS/CRITICAL INCIDENT

If you are called to be with a team during a critical incident, then deck plate ministry will be 

critical. Walk through the work spaces and initiate conversations as time allows. 
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E. MINISTRY AFTER A CRISIS/CRITICAL INCIDENT

Assemble the affected team/group as soon as possible. Greet them with a calm demeanor and 

thank them for their willingness to do the mission. Offer to pray for them and leave your contact 

information and let them know that they are welcome to call you at any time for personal counsel 

and ministry. Remember to follow up with the team/group.
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CHAPTER 9 RIDING CUTTERS

Time and resources may not allow for the ACS Chaplain to be involved in the riding of cutters. 

However, if that privilege is granted and you are available, this is a great venue for ministry. It is 

important to remember that customs and courtesies are an important facet of naval tradition. 

Many of these customs and courtesies apply to riding cutters.

A. KEY TERMINOLOGY

1. OOD: Officer of the Day

2. JOOD: The JOOD (Junior Officer of the Day) is the assistant to the OOD

3. Brow: The walkway that bridges the gap between the pier and the vessel

4. Gangway: The opening in the vessel’s rail where you board

B. BOARDING USCG CUTTERS

1. Ensure that you are expected before transiting (going up) the brow. 

2. When transiting the brow, turn and salute the quarterdeck watch stander just after you step 

foot on the brow. 

a. Most cutters will have a JOOD, however, larger cutters (210’s and above) will also have 

a quarterdeck watch stander located at the cutter’s designated quarterdeck (often at the 

front of the brow). 

b. When the quarterdeck watch stander or JOOD is positioned at the quarterdeck, check in 

with him/her before to transiting the brow. 

c. If the quarterdeck watch stander or JOOD is not at the front of the brow, but you have 

been given prior permission to board the vessel transit the brow as normal. 

3. National Ensign (U.S. flag)

a. Consider the hours. Facing aft (to the rear of the vessel) to salute the National Ensign is 

only necessary during the times that colors are flying (between the hours of 0800 and 

sunset). 

b. Consider your uniform. If you are not in uniform, you should not salute but should turn 

and face aft at attention before continuing.

c. If it is between the hours of 0800 and sunset and you are in uniform, as you approach the 

gangway, turn and face aft of the vessel and salute the National Ensign where it is flying 

from the cutter’s stern. You will salute the National Ensign whether you can see it or not.
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C. DEPARTING USCG CUTTERS

The procedures for departing USCG vessels are much the same as boarding. However, the steps 

are reversed. When in the vicinity of the gangway, turn aft to salute the National Ensign (if it is 

between the hours of 0800 and sunset). Continue transiting the brow. Just before stepping off the 

brow, turn and salute the JOOD or quarterdeck watch stander if he/she is present, then continue 

off the brow.

D. OTHER CUSTOMS AND COURTESIES

Other customs and courtesies that are specific to a particular cutter and her crew exist. It is 

important to become familiar with these customs and courtesies. If you are riding a cutter sizable 

enough to have a wardroom (where the officers gather and eat meals together), find another 

officer and have them explain the rules and etiquette of the wardroom. If you are unsure about 

something, it is always appropriate to ask.
A-1

APPENDIX: ACRONYMS AND TERMINOLOGY

A.

“A” SCHOOL – School where enlisted member goes to receive basic technical training 

ACTSUS – Active Search, Suspended; during Search and Rescue (SAR) cases, the Active 

Search is often suspended (ceases) based upon certain time and survivability criteria.

ADM – Admiral (USCG, USN, USPHS). The Coast Guard only has two ADM (4-star) positions: 

Commandant and Vice Commandant

AFCB – Armed Forces Chaplains Board 

AIRFAC – Air Facility (manned by AIRSTA personnel – like a staging point when needed)

AIRSTA – Air Station

ALCOAST – Commandant Notice of a more urgent nature requiring wide distro to USCG

ALCON – All concerned

ANT – Aids to Navigation (ATON) Team

AOR – Area of Responsibility

ARC – American Red Cross

ARCO – Area Rear Commodore

AREA – CG Areas, either PACAREA or LANTAREA

ASAP – As Soon As Possible

AT - Annual Training

ATON – Aids to Navigation

AUX – Coast Guard Auxiliary

AUXAIR – Auxiliary Aviation

AUXFAC – Auxiliary Facility

AUXMAN – Auxiliary Manual

AWOL - Absent Without Leave

B.

BAH – Basic Allowance for Housing

BAS – Basic Allowance for Subsistence

BLUF (bottom line up front)

BM – Boatswains Mate

BMOW – Boatswain's Mate of the Watch

BQ – Basically Qualified

BUI – Boating Under the Influence (of alcohol, etc.)

BWI – Boating While Intoxicated

BZ – Bravo Zulu – “Well Done”

C. 

“C” SCHOOL – School member attends to receive advanced technical training

CACO – Casualty Assistance Calls Officer

CAPT – Captain (USCG, USN, USPHS)

CAPTAIN'S MAST – Non-judicial punishment used as an alternative to a court-martial

CASE PENDS – Case Pending
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CASREP – Casualty Reporting

CCTI – Chief’s Call To Indoctrination

CDAR – Command Drug and Alcohol Representative

CDO – Command Duty Officer

CDR – Commander (USCG, USN, USPHS)

CFS – Command Financial Specialist

CG – Coast Guard

CGC – Coast Guard Cutter (sometimes listed as USCGC XYZ)

CGIS – Coast Guard Investigative Service

CGMA – Coast Guard Mutual Assistance 

CGMETL – Coast Guard Mission Essential Task List

CG PORTAL – Coast Guard intranet site accessible by the military member 

CG SUPRT – Coast Guard Support Program (formerly the Employee Assistance Program)

CGTTP – Coast Guard Tactics, Techniques and Procedures (TTP) – e.g. CGTTP 1-01C

CHC – Chaplain Corps

CMC – Command Master Chief

CO – Commanding Officer

COLA – Cost of Living Allowance

CONUS – Continental United States

COTP – Captain of the Port

CPO – Chief Petty Officer

CRP-AT – Command Religious Program Analytics Tool 

CSC – Command Senior Chief – some sectors, cutters, units have a Senior Chief functioning in 

the Senior Enlisted Leader (SEL) role

CWO – Chief Warrant Officer

D.

DEERS – Defense Eligibility Enrollment Reporting System

DEPENDENT – A legal term used for a person receiving all or a portion of their necessary 

financial support from the active duty member 

DIRECT ACCESS – The Coast Guard Computerized Human Resources System 

DHS – Department of Homeland Security: Parent agency of the Coast Guard 

DLA – Dislocation Allowance is an allowance to help offset the costs included during a PCS 

move 

DOD – Department of Defense

E.

EEA – Ecclesiastical Endorsing Agent

EAOS – End of Active Obligated Service

EAP – Employee Assistance Program

EAPC – Employee Assistance Program Coordinator

EFMP – DOD Exceptional Family Member Program; the Coast Guard “Special Needs” program 

ENS – Ensign (USCG, USN, USPHS)
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ESO – Educational Services Officer

ETA – Estimated Time of Arrival

ETD – Estimated Time of Departure

F. 

FAS – Family Advocacy Specialist 

FLAG – Country under which vessel is registered 

FMC – Fully Mission Capable

FOUO – For Official Use Only

FSA – Family Separation Allowance 

FSGLI – Family Servicemembers' Group Life Insurance

G.

GEOGRAPHIC BACHELOR – Refers to a member who moves to a new duty station 

unaccompanied by choice, also known as “geo-bach” or “geo”

GSA – General Services Administration

H.

HBA – Health Benefits Advisor: An individual who has received additional training on 

TRICARE who is available to answer questions and assist with TRICARE problems 

HHG – Household Goods: Your furniture and personal belongings 

HPM – Health Promotion Manager

HSWL – Health Services Work Life

I.

IFR – Instrument Flight Rules

IMO – International Maritime Organization

INTEL – Intelligence

IROPS – Ice Rescue Operations

IVO – In Vicinity Of

J.

JIATF – Joint Inter-Agency Task Force

L.

LANT – Atlantic

LANTAREA – Atlantic Area

LCDR – Lieutenant Commander (USCG, USN, USPHS)

LES – Leave and Earning Statement. The member can view online via Direct Access

LOGS – Logistics Officer / Logistics
A-4

LT – Lieutenant (USCG, USN, USPHS)

LTJG – Lieutenant Junior Grade (USCG, USN, USPHS)

M.

MCPOCG – Master Chief Petty Officer of the Coast Guard

MCPO – Master Chief Petty Officer

MFIC – Maritime Fusion Intelligence Center 

MISLE – Marine Information for Safety and Law Enforcement (database)

Mission Capability Descriptions:

FMC - Fully Mission Capable 

NMC - Not Mission Capable

PMC - Partially Mission Capable

MSRT – Maritime Security Response Team

MSST – Maritime Safety and Security Team

MSU – Marine Safety Unit 

MTF – Military Treatment Facility: A military base where members and dependents receive 

medical care.

M/V – Motor Vessel

MWR – Morale, Well-Being and Recreation

N.

NAVPERS – Navy Personnel Command 

NCSC – Naval Chaplaincy School and Center 

NESU – Naval Engineering Support Unit

NM – Nautical Miles e.g. 5NM

NSTR – Nothing Significant to Report

NTR – Nothing to Report

O.

OCS – Officer Candidate School 

OPCEN – Operations Center

OER – Officer Evaluation Report: The written report of an officer’s performance of duty

OIC – Officer In Charge 

OCONUS – Outside of the continental United States (e.g., Alaska, Hawaii, Guam, etc) 

ODU – Operational Dress Uniform

OMBUDSMAN – Official liaison between a command and its families. Volunteer position, 

usually a spouse

OOD – Officer Of the Deck or Officer Of the Day

P.

PAC – Pacific

PACAREA – Pacific Area
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PMC – Partially Mission Capable

PCS – Permanent Change of Station

PNC – Professional Naval Chaplaincy 

PNCEB – Professional Naval Chaplaincy Executive Board 

POC – Point of Contact

PPC – Pay & Personnel Center

PPM – Personally Procured Move, also known as “do it yourself” (DITY) move

PSC/ISPS – Port State Control / International Ship and Port Facility Code

(e.g. conducted a PSC/ISPS exam on the M/V BRIGHT GEMINI)

PSC – Personnel Service Center

PSU – Port Security Unit

R.

RADM – Rear Admiral Upper Half (2-star) (USCG, USN, USPHS)

RANK – Grade or official standing of a military member 

RATE – Job classification with the Coast Guard such as Damage Controlman (DC)

RB-M – Response Boat, Medium

RDML – Rear Admiral Lower Half (1-start) (USCG, USN, USPHS)

RFB – Ready For Bravo (ready to get underway, typically accompanied with a future date)

RFF – Request for Forces (such as Sector asking District or Area...)

Readiness Levels:

B-0 Bravo Zero, as in Moored, ready to respond immediately

B-12 Bravo Twelve, as in Moored, ready to be underway within 12 hours

RM – Religious Ministry 

RMT – Religious Ministry Team 

RO – Religious Organization 

RP – Religious Program Specialist

RTB – Return to Base (e.g. “All USCG crews are RTB”)

S.

SAR – Search and Rescue

SBP – Survivor Benefit Program. An optional program that a retiring member can elect and pay 

premiums to ensure a portion of their retired pay will continue to be paid to the 

designated beneficiary when the retiree passes away

SCIF – Sensitive Compartmented Information Facility.

SDB – Service Dress Blue Uniform

SEAP – Spouse Employment Assistance Program 

SEL – Senior Enlisted Leader

SGLI – Servicemembers' Group Life Insurance

SITREP – Situation Report

SMC – Search and Rescue (SAR) Mission Coordinator

SPO – Servicing Personnel Office 

SPONSOR – This term can be used in two ways: 1) active duty member who you are 
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considered a dependent of; 2) someone assigned to assist you when you PCS.

SPSS/FSV – Self-Propelled Semi-Submersible / Fully Submersible Vessel

SSI – Sensitive Security Information

T.

TAD – Temporary Additional Duty

TAP – Transition Assistance Program. A program offered through Work-Life for military 

members who are separating or retiring that covers resumes, job search benefits, etc. 

TBD – To Be Determined

TDY – Temporary Duty

TLA – Temporary Lodging Allowance

TLE – Temporary Lodging Expense

TO – Transportation Office

TRICARE – The medical insurance provided to military members and their families.

TRM – Transition and Relocation Manager. Member of the Work-Life staff who assists with 

relocation issues and/or issues for members leaving the service

TSC – TRICARE Service Center. Customer service office for TRICARE

TSP – Thrift Saving Plan: A retirement plan that members may elect to participate in

U.

UA – Unauthorized Absence

UCMJ – Uniform Code of Military Justice: The penal code of the military which applies to all 

service members regardless of rank or branch of service.

UPV – Uninspected Passenger Vessel. Few vessels are actually “uninspected,” but this term 

relates to the Code of Federal Regulations (CFR) applicability

USA – United States Army

USCG – United States Coast Guard

USCGA – U.S. Coast Guard Academy

USCGAux – U.S. Coast Guard Auxiliary

USMC – United States Marine Corps

USN – United States Navy

UTO – Unit Training Officer

U/W – Underway

V. 

VA – Department of Veterans Affairs

VADM – Vice Admiral (USCG, USN, USPHS)

VFR – Visual Flight Rules

VTS – Vessel Traffic System

W.

WWM – Water Ways Management
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X.

XO – Executive Officer

XPO – Executive Petty Officer

Command/Unit Abbreviations & Descriptions:

BASE – CG Base

D – District

ESD – Electronic Systems Support Detachment

ESU – Electronic Systems Support Unit

HQ – Coast Guard Headquarters in DC

LT – Light (such as Lighthouse, lighted buoy or fixed platform, if used in reference to ATON)

MFPU – Marine Force Protection Unit

MSST – Maritime Safety and Security Team

MSU – Marine Safety Unit 

PSU – Port Security Unit

SEC – Sector

SFO – Sector Field Office

STA – Station

Cutter Classes/Types:

FRC – Fast Response Cutter

NSC – National Security Cutter

WLB – Seagoing Buoy Tender

WLM – Coastal Buoy Tender

WMSL – Maritime Security Cutter, Large

WPC – Patrol Craft or Cutter (either 110’ or 154’)

WPB – Patrol Boat (most often 87’)

Cutter Status:

Dry Docked – As stated, plus location (e.g. Dry Docked XYZ Shipyard, Seattle, WA)

EPAC – East Pacific

HP – Home Port

Moored – As stated, plus location (e.g. Moored HP)

U/W – Underway, plus location (e.g. U/W EPAC)

WPAC – West Pacific
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Directives/Instructions Prefixes:

CI – Commandant Instruction e.g. COMDTINST 1000.1C

CIM – Commandant Instruction (Manual) e.g. COMDTINST M1000.2A

CIN – Commandant Instruction Notices – e.g. COMDTNOTE 5600

District Division Codes (and Subordinate Branches):

d – District Commander

dcs – Chief of Staff

dch – Chaplain

dcmc – District CMC

de – External Affairs

dl – Legal

dm – Resource Management

dms – Facility Planning

dmp – Personnel Management

dmf – Finance & Budget

dp – Prevention

dpi – Inspections & Investigations

dpw – Waterways Management

dpa – Auxiliary

dr – Response

dre – Enforcement

dri – Intel

drt – C4IT

drm – Incident Response (includes Command Center-drmc)

dx – Planning & Force Readiness

dxo – Operational Planning

dxr – Reserve Force Readiness

dxc – Contingency Planning

dca – District Auxiliary Commodore

dcr – Senior Reserve Officer

For additional glossaries of acronyms and terminology, see:

Auxiliary Commonly Used Acronyms and Abbreviations

Sea Legs: Coast Guard Acronyms and Abbreviations

Sea Legs: Coast Guard Glossary