52546 Federal Register / Vol. 86, No. 180 / Tuesday, September 21, 2021 / Notices 

1See https://www.transportation.gov/amjp/ 

resources-recipients for text of a sample AMJP 

agreement, including the General Terms and 

Conditions. 

Manufacturing Jobs Protection’’ (AMJP) 

program. The stated purpose of the 

program is ‘‘to provide public 

contributions to supplement 

compensation of an eligible employee 

group’’ (which is defined in the statute), 

by entering into agreements with 

qualifying business entities to pay up to 

half of the payroll costs for that group 

of employees for up to six months, in 

return for several commitments, 

including a commitment that the 

company will not involuntarily furlough 

or lay off employees within that group. 

Individual employees (including 

contract employees) are not eligible to 

apply for assistance under this program. 

Application for assistance under the 

AMJP was voluntary. No business was 

required to apply. To be eligible, 

however, businesses were required to 

meet all the requirements set forth in 

the law. Therefore, DOT was required to 

collect certain information from 

applicants to determine eligibility. DOT 

must also verify the accuracy of specific 

payment requests from approved 

applicants, in accordance with other 

laws and regulations governing Federal 

financial assistance programs, including 

(but not limited to) the Antideficiency 

Act, the Federal Funding Accountability 

and Transparency Act (FFATA), the 

Payment Integrity Information Act of 

2019, and applicable provisions in 2 

CFR part 200, among others. 

The ARPA required DOT to reduce 

funding on a pro rata basis if eligible 

requests exceeded available funds. 

Therefore, DOT planned to conduct a 

single-round, expedited application 

process to identify all eligible requests 

before beginning the award process. 

Accordingly, DOT developed a 

process and system to enable businesses 

to apply for financial assistance under 

the AMJP. DOT used an online, webbased system to collect the information 

outlined in the notice at 86 FR 19695. 

DOT subsequently announced the 

beginning of the application process on 

June 14, 2021, via notice at 86 FR 31573. 

DOT posted the application instructions 

online at https://www.transportation.

gov/AMJP/apply. The application 

process was open for four weeks, from 

June 14, 2021 through July 13, 2021. 

DOT subsequently reopened the 

application process for another fourweek period ending September 1, 2021. 

Now that the application process is 

complete, DOT is renewing and 

updating this information collection. 

DOT will continue to require eligible 

recipients to attest that they continue to 

meet all the original eligibility 

requirements as previously outlined, as 

well as the following information: 

• A sworn certification as to the 

complete and accurate nature of all 

information provided, including all 

supporting documentation, subject to 

civil or criminal penalties. The specific 

certification language is in the forms 

referenced above and section 4.8 of the 

General Terms And Conditions Under 

The Aviation Manufacturing Jobs 

Protection Program.1

• After DOT determines eligibility 

and enters into an agreement with the 

applicant (referred to hereafter as ‘‘the 

recipient’’), DOT will also require the 

recipient to provide the actual aggregate 

total cost of compensation for the 

Eligible Employee Group during the 

period of the agreement with DOT, in 

order for DOT to review and approve 

actual disbursements pursuant to the 

agreement. Recipients will be required 

to provide supporting documentation in 

sufficient detail to substantiate the 

actual costs, specifically excluding any 

Personally Identifiable Information (PII) 

for any individual employees. 

Recipients will also be required to 

provide additional supporting 

information and certifications in 

support of disbursement requests. See 

Forms AMJP–1A–6.4, AMJP–1A–6.6, 

and AMJP–1A–6.7. 

• DOT may also ask recipient 

businesses to submit voluntary reports 

regarding demographic data associated 

with the workforce that is and is not 

included in the Eligible Employee 

Group. This would be voluntary on the 

part of the employer, and based solely 

on voluntary data self-reported by 

employees, disaggregated from any 

Personally Identifiable Information in 

order to avoid any potential privacy 

concerns. If a statistically valid sample 

can be developed, then it may be 

possible to extrapolate for reporting and 

program evaluation purposes. Such 

information may be used to support 

program evaluation. 

• DOT may also ask recipient 

businesses to identify how they first 

learned about the AMJP program. Such 

information may be useful in 

implementation of future financial 

assistance programs. 

DOT has updated the following 

estimated public burden figures based 

on the actual number of applications 

received as well as observations during 

the application review process. In order 

to help reduce the burden on recipients 

(and particularly on small businesses), 

DOT decided to make an initial 

disbursement shortly after award of 

each agreement. The initial 

disbursement is up to 50 percent of the 

award amount. This provides the 

recipient businesses with an immediate 

cash infusion, while also reducing the 

total number of disbursements and the 

cumulative paperwork required. DOT 

announced this decision in the 

application package published on June 

15, 2021. 

Respondents: Eligible business 

entities in the aviation manufacturing, 

maintenance, repair, and overhaul 

services based in the United States. 

Number of Respondents: 600. 

Frequency: Up to two disbursement 

requests and one final closeout report 

(including supporting payroll 

documentation and reporting 

requirements). 

Total Annual Burden: Total burden, 

16,800 hours (28 hours per respondent 

including 4 hours for each of 2 

disbursement requests; 14 hours for 

required forms; 2 hours for voluntary 

demographic data; and 4 hours for 

closeout documentation). 

Public Comments Invited: You are 

asked to comment on any aspect of this 

information collection, including (a) 

whether the proposed collection of 

information is necessary for the 

Department’s performance; (b) the 

accuracy of the estimated burden; (c) 

ways for the Department to enhance the 

quality, utility and clarity of the 

information collection; and (d) ways 

that the burden could be minimized 

without reducing the quality of the 

collected information. The agency will 

summarize and/or include your 

comments in the request for OMB’s 

clearance of this information collection. 

Authority: The Paperwork Reduction Act 

of 1995; 44 U.S.C. Chapter 35, as amended. 

Issued in Washington, DC, on September 

16, 2021. 

Brian Elliott Black, 

Program Director, Aviation Manufacturing 

Jobs Protection (AMJP) Program. 

[FR Doc. 2021–20363 Filed 9–20–21; 8:45 am] 

BILLING CODE 4910–9X–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA), Veterans Health Administration. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: As required by the Privacy 

Act of 1974, notice is hereby given that 

the Department of Veterans Affairs (VA) 


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is modifying the system of records 

entitled, ‘‘Gulf War Registry –VA’’ 

(93VA131) as set forth in the Federal 

Register. VA is amending the system of 

records by revising the System Number; 

System Location; System Manager; 

Authority for Maintenance of the 

System; Categories of Records in the 

System; Routine Uses of Records 

Maintained in the System; Policies and 

Practices for Storage of Records; Policies 

and Practices for Retention and Disposal 

of Records; Physical, Procedural and 

Administrative Safeguards; Record 

Access Procedures; and Notification 

Procedure. VA is republishing the 

system notice in its entirety. 

DATES: Comments on this amended 

system of records must be received no 

later than 30 days after date of 

publication in the Federal Register. If 

no public comment is received during 

the period allowed for comment or 

unless otherwise published in the 

Federal Register by the VA, the 

modified system of records will become 

effective a minimum of 30 days after 

date of publication in the Federal 

Register. If VA receives public 

comments, VA shall review the 

comments to determine whether any 

changes to the notice are necessary. 

ADDRESSES: Comments may be 

submitted through www.Regulations.gov 

or mailed to VA Privacy Service, 810 

Vermont Avenue NW, (005R1A), 

Washington, DC 20420. Comments 

should indicate that they are submitted 

in response to ‘‘Gulf War Registry—VA’’ 

(93VA131). Comments received will be 

available at regulations.gov for public 

viewing, inspection or copies. 

FOR FURTHER INFORMATION CONTACT: 

Stephania Griffin, Veterans Health 

Administration (VHA) Privacy Officer, 

Department of Veterans Affairs, 810 

Vermont Avenue NW, Washington, DC 

20420; telephone (704) 245–2492 (Note: 

this is not a toll-free number). 

SUPPLEMENTARY INFORMATION: The 

System Number is being updated from 

93VA131 to 93VA10 to reflect the 

current VHA organizational routing 

symbol. 

The System Location is being updated 

to replace Austin Automation Center 

(AAC) with Austin Information 

Technology Center (AITC) and to reflect 

electronic records being moved to 

contracted data repository sites, such as 

the Cerner Technology Centers (CTC): 

Primary Data Center in Kansas City, MO 

and Continuity of Operations/Disaster 

Recovery (COOP/DR) Data Center in Lee 

Summit, MO, in the future. 

Environmental Agents Service (131) is 

being replaced with Post Deployment 

Health Services (12POP5). Also, since 

optic readers, paper, or disk copies are 

no longer used or maintained, this 

section is being updated to remove, 

‘‘The secure web-based data entry 

system is maintained by the AAC and 

provides retrievable images to users. 

The optical disk system is currently 

being utilized where there is no access 

to the secure web-based system. 

However, the optical disk system is 

scheduled to be discontinued in 2004. 

Images of code sheets are accessible in 

the web-based data entry system.’’ 

The System Manager, Record Access 

Procedures, and Notification Procedure 

are being updated to replace, ‘‘Program 

Chief for Clinical Matters, Office of 

Public Health and Environmental 

Hazards (13) (for clinical issues) and 

Management/Program Analyst, 

Environmental Agents Service (131) (for 

administrative issues)’’ with Deputy 

Chief Consultant, Post Deployment 

Health Services (12POP5). Telephone 

number 202–266–4511 (this is not a tollfree number). 

Authority for Maintenance of the 

System is being amended to replace 

‘‘Title 38, United States Code (U.S.C.) 

1710(e)(1)(B) and 1720E’’ with Title 38 

U.S.C. 1117, Public Laws 102–585 and 

100–687. 

Categories of Records in the System is 

being amended to remove ‘‘Similar 

responses for spouse and children of 

Gulf War Veterans examined by non-VA 

physicians are contained in the 

records’’. 

The Routine Uses of Records 

Maintained in the System is being 

updated to replace Joint Commission for 

Accreditation of Healthcare 

Organizations (JCAHO) to The Joint 

Commission in Routine use #8. 

The language in Routine Use #9 is 

being updated. It previously stated that 

disclosure of the records to the 

Department of Justice (DoJ) is a use of 

the information contained in the records 

that is compatible with the purpose for 

which VA collected the records and that 

VA may disclose records in this system 

of records in legal proceedings before a 

court or administrative body after 

determining that the disclosure of the 

records to the court or administrative 

body is a use of the information 

contained in the records that is 

compatible with the purpose for which 

VA collected the records. This routine 

use will now state that VA may disclose 

information to the Department of Justice 

(DoJ), or in a proceeding before a court, 

adjudicative body, or other 

administrative body before which VA is 

authorized to appear, when: 

(a) VA or any component thereof; 

(b) Any VA employee in his or her 

official capacity; 

(c) Any VA employee in his or her 

official capacity where DoJ has agreed to 

represent the employee; or 

(d) The United States, where VA 

determines that litigation is likely to 

affect the agency or any of its 

components, 

is a party to such proceedings or has an 

interest in such proceedings, and VA 

determines that use of such records is 

relevant and necessary to the 

proceedings, provided, however, that in 

each case VA determines the disclosure 

is compatible with the purpose for 

which the records were collected. If the 

disclosure is in response to a subpoena, 

summons, investigative demand, or 

similar legal process, the request must 

meet the requirements for a qualifying 

law enforcement request under the 

Privacy Act, 5 U.S.C. 552a(b)(7), or an 

order from a court of competent 

jurisdiction under 552a(b)(11). 

Routine Use #12 has been updated by 

clarifying the language to state, ‘‘VA 

may disclose any information or records 

to appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that there has been a breach 

of the system of records; (2) VA has 

determined that as a result of the 

suspected or confirmed breach there is 

a risk to individuals, VA (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, or 

persons is reasonably necessary to assist 

in connection with VA efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm.’’ 

Routine use #13 is being added to 

state, ‘‘VA may disclose information 

from this system of records to another 

Federal agency or Federal entity, when 

VA determines that information from 

this system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach.’’ 

Policies and Practices for Storage of 

Records is updated to remove ‘‘In 2003, 

the data collection process moved to a 

secure web-based system. Data 

previously recorded manually and 

converted to electronic format is now 

input through the secure VA Intranet 

system. Data is stored on a web server 

hosted by the AAC and is retrievable by 

the facility. Three levels of access are 


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provided for the data that is input, using 

password security linked to the AAC 

Top Secret Security system, with 

mandated changes every 90 days. Data 

from individual facilities is uploaded 

nightly and stored on Direct Access 

Storage Devices at the AAC, Austin, 

Texas, and on optical disks at VA 

Central Office, Washington, DC. AAC 

stores registry tapes for disaster back up 

at an off-site location. VA Central Office 

also has back-up optical disks stored offsite. In addition to electronic data, 

registry reports are maintained on paper 

documents and microfiche. The optical 

disk system is currently being utilized 

where there is no access to the secure 

web-based system. The optical disk 

system is scheduled to be discontinued 

in 2004 and all access to the GWR 

system will be through the secure webbased data entry system. Records will be 

maintained and disposed of in 

accordance with records disposition 

authority approved by the Archivist of 

the United States.’’ This section is 

updated to state that all registry data is 

stored electronically in the registry 

database. 

Policies and Practices for Retention 

and Disposal of Records is being 

updated to remove ‘‘Records will be 

maintained and disposed of in 

accordance with records disposition 

authority approved by the Archivist of 

the United States’’. This section is 

updated to state that Records are 

scheduled in accordance with RCS 10– 

1, 1202.1e, permanent disposition; 

cutoff at the end of calendar year. 

Records are transferred to NARA in 5- 

year blocks 1 year after the cutoff of the 

most recent records in the block. (N1– 

015–00–2, item 2e). 

The Physical, Procedural and 

Administrative Safeguards section is 

being updated to remove, ‘‘Data is 

securely located behind the VA firewall 

and only accessible from the VA Local 

Area Network (LAN) through the VA 

Intranet. Read access to the data is 

granted through a telecommunications 

network to authorized VA Central Office 

personnel. AAC reports are also 

accessible through a 

telecommunications network on a readonly basis to the owner (VA facility) of 

the data. Access is limited to authorized 

employees by individually unique 

access codes which are changed 

periodically. Physical access to the AAC 

is generally restricted to AAC staff, VA 

Central Office, custodial personnel, 

Federal Protective Service and 

authorized operational personnel 

through electronic locking devices. All 

other persons gaining access to the 

computer rooms are escorted. Backup 

records stored off-site for both the AAC 

and VA Central Office are safeguarded 

in secured storage areas. A disaster 

recovery plan is in place and system 

recovery is tested at an off-site facility 

in accordance with established 

schedules.’’ This section is updated to 

state that there are multiple levels of 

security to ensure the confidentiality of 

all data stored within the GWR. The 

registry is stored on a password 

protected system located in a locked 

room. Registry application is web-based 

and accessible behind the VA firewall. 

Access to the facility is limited by PIV 

access, security card, metal scanners at 

the entrance, and security guards. 

The Report of Intent to Amend a 

System of Records Notice and an 

advance copy of the system notice have 

been sent to the appropriate 

Congressional committees and to the 

Director of the Office of Management 

and Budget (OMB) as required by 5 

U.S.C. 552a(r) (Privacy Act) and 

guidelines issued by OMB (65 FR 

77677), December 12, 2000. 

Signing Authority 

The Senior Agency Official for 

Privacy, or designee, approved this 

document and authorized the 

undersigned to sign and submit the 

document to the Office of the Federal 

Register for publication electronically as 

an official document of the Department 

of Veterans Affairs. Dominic A. Cussatt, 

Acting Assistant Secretary of 

Information and Technology and Chief 

Information Officer, approved this 

document on August 5, 2021 for 

publication. 

Dated: September 16, 2021 

Amy L. Rose, 

Program Analyst, VA Privacy Service, Office 

of Information Security, Office of Information 

and Technology, Department of Veterans 

Affairs. 

SYSTEM NAME 

Gulf War Registry—VA (93VA10) 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Character-based data from Gulf War 

Registry (GWR) Code Sheets are 

maintained in a registry data set at the 

Austin Information Technology Center 

(AITC), 1615 Woodward Street, Austin, 

Texas 78772 and may be maintained at 

contracted data repository sites, such as 

the Cerner Technology Centers (CTC): 

Primary Data Center in Kansas City, MO 

and Continuity of Operations/Disaster 

Recovery (COOP/DR) Data Center in Lee 

Summit, MO. Since the data set at the 

AITC is not all-inclusive, i.e., narratives, 

signatures, etc., noted on the code 

sheets are not entered into this system, 

images of the code sheets are 

maintained at the Department of 

Veterans Affairs, Post Deployment 

Health Services (12POP5), 810 Vermont 

Avenue NW, Washington, DC 20420. 

These are electronic images of paper 

records, i.e., code sheets, medical 

records, questionnaires and 

correspondence. 

SYSTEM MANAGER(S): 

Deputy Chief Consultant, Post 

Deployment Health Services (12POP5). 

VA Central Office, 810 Vermont Avenue 

NW, Washington, DC 20420. Telephone 

number 202–266–4511 (this is not a tollfree number). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Title 38, United States Code (U.S.C.) 

1117, Public Laws 102–585 and 100– 

687. 

PURPOSE(S) OF THE SYSTEM: 

The records will be used for the 

purpose of providing information about: 

Veterans who have had a GWR 

examination at a VA medical facility 

and their spouses and/or children who 

have had examinations by VA or nonVA clinicians to assist in generating 

hypotheses for research studies; 

providing management with the 

capability to track patient 

demographics; reporting birth defects 

among Veterans’ children and 

grandchildren; planning the delivery of 

health care services and associated cost; 

and assisting in the adjudication of 

claims possibly related to exposure to a 

toxic substance or environmental 

hazard. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Veterans who may have been exposed 

to toxic substances or environmental 

hazard while serving in the Southwest 

Theatre of Operations during the Gulf 

War from August 2, 1990, until such 

time as Congress by law ends the Gulf 

War, and have had a Gulf War Registry 

(GWR) examination at a VA medical 

facility. Also, a spouse or child suffering 

from an illness or disorder (including 

birth defects, miscarriages, or stillbirth), 

which cannot be disassociated from the 

Veteran’s service in the Southwest Asia 

Theatre of Operations and who has had 

a GWR examination performed by a VA 

or non-VA clinician. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records consist of code sheet 

records recording VA facility code 

identifier where Veteran was examined 

or treated; Veteran’s name; address; 

Social Security number; date of birth; 

race/ethnicity; marital status; sex; 


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branch of service; periods of service; 

hospital status, i.e., inpatient; 

outpatient; areas of service in the Gulf 

War Theatre of Operations; list of 

military units where Veteran served; 

military occupation specialty; names of 

units in which Veteran served; Veteran’s 

reported exposure to environmental 

factors; any traumatic experiences while 

in the Gulf War; Veteran’s selfassessment of health; Veteran’s 

functional impairment; report of birth 

defects and infant death(s) among 

Veteran’s children and/or problems 

with pregnancy and infertility; date of 

registry examination; Veteran’s 

complaints/symptoms; consultations; 

diagnoses; disposition (hospitalized, 

referred for outpatient treatment, etc.); 

whether Veteran had an unexplained 

illness and had further tests and 

consultations and diagnoses as part of a 

Phase II, Uniform Case Assessment 

Examination; and name and signature of 

examiner/clinician coordinator, when 

provided. 

Another category of data entry is 

obtained from depleted uranium (DU) 

questionnaires, a supplement to the Gulf 

War code sheet. The data entries may 

contain the facility identifier where the 

information was completed; 

demographic information (name and 

Social Security number); daytime and 

evening phone numbers; date of 

questionnaire completion; date of 

arrival in and departure from the Gulf 

War Theatre of Operations; source of 

referral to VA medical center for 

evaluation; where Veteran served (i.e., 

Iraq, Kuwait, Saudi Arabia, the neutral 

zone [between Iraq and Saudi Arabia], 

Bahrain, Qatar, the United Arab 

Emirates, Oman, Gulf of Aden, Gulf of 

Oman and the Waters of the Persian 

Gulf, Arabian Sea and Red Sea); 

capacity in which Veteran served; 

questions relating to potential 

inhalation exposures to DU including 

those on, in, or near vehicles hit with 

friendly fire or enemy fire, entering 

burning vehicles, individuals near fires 

involving DU munitions, individuals 

salvaging damaged vehicles, and those 

near burning vehicles; whether Veteran 

was wounded, retained DU fragments in 

Veteran’s body, handled DU penetrator 

rounds or any other exposures to DU; 

whether a 24-hour urine collection for 

uranium was performed; name, title and 

signature of examiner/environmental 

health clinician, when provided, and 

results of urine uranium tests, expressed 

per microgram per gram creatinine. 

RECORD SOURCE CATEGORIES: 

VA patient medical records, various 

automated record systems providing 

clinical and managerial support to VA 

health care facilities, Veteran, family 

members, and records from Veterans 

Benefits Administration, Department of 

Defense, Department of the Army, 

Department of the Air Force, 

Department of the Navy and other 

Federal agencies. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

To the extent that records contained 

in the system include information 

protected by 45 CFR parts 160 and 164, 

i.e., individually identifiable health 

information of VHA or any of its 

business associates, and 38 U.S.C. 7332; 

i.e., medical treatment information 

related to drug abuse, alcoholism or 

alcohol abuse, sickle cell anemia, or 

infection with the human 

immunodeficiency virus, that 

information cannot be disclosed under a 

routine use unless there is also specific 

statutory authority in both 38 U.S.C. 

7332 and CFR parts 160 and 164 

permitting disclosure. 

1. VA may disclose information to a 

Member of Congress or staff acting upon 

the Member’s behalf when the Member 

or staff requests the information on 

behalf of, and at the request of, the 

individual who is the subject of the 

record. 

2. VA may disclose information 

relevant to a claim of a Veteran or 

beneficiary, such as the name, address, 

the basis and nature of a claim, amount 

of benefit payment information, medical 

information, and military service and 

active duty separation information, only 

at the request of the claimant to 

accredited service organizations, VAapproved claim agents, and attorneys 

acting under a declaration of 

representation, so that these individuals 

can aid claimants in the preparation, 

presentation, and prosecution of claims 

under the laws administered by VA. 

3. VA may disclose the names and 

address(es) of present or former 

members of the armed services or their 

beneficiaries: (1) To a nonprofit 

organization if the release is directly 

connected with the conduct of programs 

and the utilization of benefits under 

Title 38, and (2) to any criminal or civil 

law enforcement governmental agency 

or instrumentality charged under 

applicable law with the protection of 

the public health or safety, if a qualified 

representative of such organization, 

agency, or instrumentality has made a 

written request that such names or 

addresses be provided for a purpose 

authorized by law; provided that the 

records will not be used for any purpose 

other than that stated in the request and 

that organization, agency, or 

instrumentality is aware of the penalty 

provision of 38 U.S.C. 5701(f). 

4. VA may disclose information to 

National Archives and Records 

Administration (NARA) in records 

management inspections conducted 

under 44 U.S.C. 2904 and 2906, or other 

functions authorized by laws and 

policies governing NARA operations 

and VA records management 

responsibilities. 

5. VA may disclose information from 

this system to epidemiological and other 

research facilities approved by the 

Under Secretary for Health for research 

purposes determined to be necessary 

and proper, provided that the names 

and addresses of Veterans and their 

dependents will not be disclosed unless 

those names and addresses are first 

provided to VA by the facilities making 

the request. 

6. VA may disclose information to a 

Federal agency for the purpose of 

conducting research and data analysis to 

perform a statutory purpose of that 

Federal agency upon the prior written 

request of that agency. 

7. VA may disclose information that, 

either alone or in conjunction with 

other information, indicates a violation 

or potential violation of law, whether 

civil, criminal, or regulatory in nature, 

to a Federal, state, local, territorial, 

tribal, or foreign law enforcement 

authority or other appropriate entity 

charged with the responsibility of 

investigating or prosecuting such 

violation or charged with enforcing or 

implementing such law. The disclosure 

of the names and addresses of Veterans 

and their dependents from VA records 

under this routine use must also comply 

with the provisions of 38 U.S.C. 5701. 

8. VA may disclose information to 

survey teams of The Joint Commission, 

College of American Pathologists, 

American Association of Blood Banks, 

and similar national accreditation 

agencies or boards with which VA has 

a contract or agreement to conduct such 

reviews, as relevant and necessary for 

the purpose of program review or the 

seeking of accreditation or certification. 

9. VA may disclose information to the 

Department of Justice (DoJ), or in a 

proceeding before a court, adjudicative 

body, or other administrative body 

before which VA is authorized to 

appear, when: 

(a) VA or any component thereof; 

(b) Any VA employee in his or her 

official capacity; 

(c) Any VA employee in his or her 

official capacity where DoJ has agreed to 

represent the employee; or 

(d) The United States, where VA 

determines that litigation is likely to 


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affect the agency or any of its 

components, 

is a party to such proceedings or has 

an interest in such proceedings, and VA 

determines that use of such records is 

relevant and necessary to the 

proceedings. 

11. VA may disclose to other Federal 

agencies to assist such agencies in 

preventing and detecting possible fraud 

or abuse by individuals in their 

operations and programs. 

12. VA may disclose any information 

or records to appropriate agencies, 

entities, and persons when (1) VA 

suspects or has confirmed that there has 

been a breach of the system of records; 

(2) VA has determined that as a result 

of the suspected or confirmed breach 

there is a risk to individuals, VA 

(including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, or persons is 

reasonably necessary to assist in 

connection with VA efforts to respond 

to the suspected or confirmed breach or 

to prevent, minimize, or remedy such 

harm. 

13. VA may disclose information from 

this system to another Federal agency or 

Federal entity, when VA determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

All registry data is stored 

electronically in the registry database. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records are indexed by name of 

Veteran and Social Security number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records are scheduled in accordance 

with RCS 10–1, 1202.1e, permanent 

disposition; cutoff at the end of calendar 

year. Records are transferred to NARA 

in 5-year blocks 1 year after the cutoff 

of the most recent records in the block. 

(N1–015–00–2, item 2e) 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Access to electronic and paper 

records at VA Central Office is only 

authorized to VA personnel on a ‘‘need 

to know’’ basis. Records are maintained 

in manned rooms during working hours. 

During non-working hours, there is 

limited access to the building with 

visitor control by security personnel. 

Registry data maintained at the AITC 

can only be updated by authorized AITC 

personnel. 

There are multiple levels of security 

to ensure the confidentiality of all data 

stored within the GWR. The registry is 

stored on a password protected system 

located in a locked room. Registry 

application is web-based and accessible 

behind the VA firewall. Access to the 

facility is limited by Personal Identity 

Verification (PIV) access, security card, 

metal scanners at the entrance, and 

security guards. 

RECORD ACCESS PROCEDURE: 

An individual who seeks access to 

records maintained under his or her 

name may write or visit the nearest VA 

medical facility or write to the Deputy 

Chief Consultant, Post Deployment 

Health Services (12POP5), VA Central 

Office, 810 Vermont Avenue NW, 

Washington, DC 20420. 

CONTESTING RECORD PROCEDURES: 

(See Record Access Procedures 

above.) 

NOTIFICATION PROCEDURE: 

An individual who wishes to 

determine whether a record is being 

maintained in this system under his or 

her name or other personal identifier, or 

wants to determine the contents of such 

record, should submit a written request 

or apply in person to the last VA 

medical facility where medical care was 

provided or submit a written request to 

the Deputy Chief Consultant, Post 

Deployment Health Services (12POP5), 

VA Central Office, 810 Vermont Avenue 

NW, Washington, DC 20420. Inquiries 

should include the Veteran’s name, 

Social Security number, service serial 

number, and return address. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

Last full publication provided in 69 

FR 2962. 

[FR Doc. 2021–20361 Filed 9–20–21; 8:45 am] 

BILLING CODE;P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA), Financial Services Center (FSC). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: The system maintains a 

system for operating, auditing, and 

managing the charge card program 

involving commercial purchases 

authorized by VA employees. 

DATES: Comments on this modified 

system of records must be received no 

later than 30 days after date of 

publication in the Federal Register. If 

no public comment is received during 

the period allowed for comment or 

unless otherwise published in the 

Federal Register by VA, the modified 

system of records will become effective 

a minimum of 30 days after date of 

publication in the Federal Register. If 

VA receives public comments, VA shall 

review the comments to determine 

whether any changes to the notice are 

necessary. 

ADDRESSES: Comments may be 

submitted through www.Regulations.gov 

or mailed to VA Privacy Service, 810 

Vermont Avenue NW, (005R1A), 

Washington, DC 20420. Comments 

should indicate that they are submitted 

in response to Purchase Credit Card 

Program-VA (131VA047). Comments 

received will be available at 

regulations.gov for public viewing, 

inspection or copies. 

FOR FURTHER INFORMATION CONTACT: Lori 

Thomas, Financial Services Center, 

Department of Veterans Affairs, 1615 

Woodward Street, Austin, TX 78772, 

(512) 460–5189 or Lori.Thomas2@

va.gov. 

SUPPLEMENTARY INFORMATION: The 

General Services Administration 

established a governmentwide charge 

card service. This service is used as a 

payment mechanism and is designed to 

provide better financial and cash 

management controls over the Federal 

Government’s low dollar value 

procurements. Individual employees are 

selected by their agencies to obtain and 

use the Government’s purchase card, 

called SmartPay3, to aid in the 

employee’s procurement 

responsibilities. An individual 

employee obtains a purchase card by 

applying to a private contractor bank. 

This application is given to the Agency/ 

Organization Program Coordinator, who 

serves as the focal point for 

coordination of applications, issuance 

and destruction of cards, establishment 

of reports, and administrative training. 

This Program Coordinator also serves as 

a liaison between the agency and the 

bank. Prior to obtaining this account, an 

employee receives a delegation of 

authority from his/her agency, which 

indicates the maximum dollar amount 


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