[Federal Register Volume 86, Number 166 (Tuesday, August 31, 2021)]
[Notices]
[Pages 48707-48710]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-18660]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Submission for OMB Review; Monitoring and Compliance for ORR Care 
Provider Facilities (0970-0564)

AGENCY: Office of Refugee Resettlement, Administration for Children and 
Families, Department of Health and Human Services.

ACTION: Request for public comment.

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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for 
Children and Families (ACF), U.S. Department of Health and Human 
Services (HHS), is proposing to continue to collect information that 
will allow the Unaccompanied Children (UC) Program to monitor its care 
provider facilities for compliance with federal and state laws and 
regulations, licensing and accreditation standards, ORR policies and 
procedures, and child welfare standards. These information collections 
were originally approved under emergency approval for 6 months. This 
request is to continue data collection.

DATES: Comments due within 30 days of publication. OMB is required to 
make a decision concerning the collection of information between 30 and 
60 days after publication of this document in the Federal Register. 
Therefore, a comment is best assured of having its full effect if OMB 
receives it within 30 days of publication.

ADDRESSES: Written comments and recommendations for the proposed 
information collection should be sent within 30 days of publication of 
this notice to www.reginfo.gov/public/do/PRAMain. Find this particular 
information collection by selecting ``Currently under 30-day Review--
Open for Public Comments'' or by using the search function.

SUPPLEMENTARY INFORMATION: 
    Description: ORR received several comments on this information 
collection in response to the Federal Register Notice published on 
January 21, 2021, (86 FR 6340) and has provided responses to those 
comments in its final submission to OMB. UC Path is critical to program 
operations and it is important that rollout of the new system not be 
delayed. Therefore, the below description details what will be included 
in the initial launch of the UC Path case management system and 
revisions based on public comments will be made after initial launch. 
ORR plans to conduct a deliberative review of commenters' suggestions 
and concerns and submit a request for revisions to this information 
collection request in January 2022. The upcoming information collection 
request will also include revisions based on feedback from UC Path 
system users (i.e., ORR grantee, contractor, and federal staff).
    The components of this information request include:
    1. Corrective Action Report (Form M-1): This instrument is used by 
ORR Monitoring Team staff (includes federal and contractor staff), ORR 
Federal Field Specialists, and ORR Project Officers to document care 
provider non-compliance with minimum standards for the care and timely 
release of UC; federal and state laws and regulations; licensing 
standards; ORR policies and procedures; and child welfare standards. 
Care providers respond to each corrective action cited by ORR staff by 
entering a detail corrective action plan into the instrument and 
attaching any relevant supporting documents. Then, ORR staff document 
when each corrective action plan is completed to ORR's satisfaction and 
enter a final determination.
    2. FFS Compliance and Safety Site Visit Report (Form M-3A): This 
instrument is used by ORR Federal Field Specialists to document site 
visit observations and interview responses.
    3. Out-of-Network Site Visit Report (Form M-3B): This instrument is 
used by ORR Federal Field Specialists to document site visit 
observations and interview responses for out-of-network providers.

Checklists for a Child-Friendly Environment

    These instruments are used by care providers on a voluntary basis 
to help ensure compliance with ORR policies and procedures related to 
maintaining a safe, child-friendly environment. ORR may also ask care 
providers to complete the checklist prior to a site visit.

4. Checklist for a Child-Friendly Environment--Care Provider Facility 
(Form M-4A)
5. Checklist for a Child-Friendly Environment--Individual Foster Home 
(Form M-4B)

Incident Reviews

    These instruments are used by ORR care provider staff to provide 
information to ORR on allegations of sexual abuse or sexual harassment 
that occurred in ORR care that were investigated by local child 
protective services, state licensing, local law enforcement, the HHS 
Office of the Inspector General, and/or the Federal Bureau of 
Investigation. Care providers submit the instrument to ORR's Prevention 
of Sexual Abuse Team for review. Incident reviews help ensure that care 
providers have appropriate protective measures in place to prevent a 
similar incident from occurring again.
    6. UC Incident Review (Form M-5A): This instrument is completed for 
allegations of sexual abuse or sexual harassment that occurred in ORR 
care between two children. Changed the full name of the form from 
``Sexual Abuse and Sexual Harassment UAC Incident Review'' to ``PSA UC 
Incident Review.''
    7. Adult Incident Review (Form M-5B): This instrument is completed 
for allegations of sexual abuse, sexual harassment, or inappropriate 
sexual

[[Page 48708]]

behavior that occurred in ORR care between a child and an adult. 
Changed the full name of the form from ``Sexual Abuse and Sexual 
Harassment Adult Incident Review'' to ``PSA Adult Incident Review.''

Site Visit Guides

    These instruments are completed by care provider staff as part of 
the pre-monitoring process for biennial site visits and provide ORR 
Monitoring Team staff with information and supporting documents related 
to the overall functioning and oversight of the care provider program. 
There are separate instruments tailored specifically for monitoring of 
long term foster care (LTFC) programs, home study and post-release 
service (HS/PRS) providers, and/or voluntary agencies (primary grantees 
for LTFC and transitional foster care sub-grantees).

12. Site Visit Guide (Form M-7A)
13. Remote Monitoring Site Visit Guide (Form M-7B)
14. Long Term Foster Care Site Visit Guide (Form M-7C)
15. Long Term Foster Care Remote Site Visit Guide (Form M-7D)
16. Home Study and Post-Release Services Site Visit Guide (Form M-7E)
17. Voluntary Agency Site Visit Guide (Form M-7F)

Personnel File Checklists

    These instruments are completed by care provider staff and ORR 
Monitoring Team staff (includes federal and contractor staff) during 
biennial site visits to ensure that programs are meeting ORR policies 
and procedures related to the maintenance of personnel files. There are 
separate instruments tailored specifically for HS/PRS provider files 
and LTFC parent files.

25. Personnel File Checklist (Form M-10A)
26. Supplement to Personnel File Checklist (Form M-10B)
27. Home Study and Post-Release Services Personnel File Checklist (Form 
M-10C)
28. Long Term Foster Care Foster Parent Checklist (Form M-10D)

Program Staff Questionnaires

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) during biennial site visits to interview 
and document responses from various care provider program staff.

29. Program Director Questionnaire (Form M-11A)
30. Long Term Foster Care Program Director Questionnaire (Form M-11B)
31. Clinician Questionnaire (Form M-11C)
32. Long Term Foster Care Clinician Questionnaire (Form M-11D)
33. Case Manager Questionnaire (Form M-11E)
34. Long Term Foster Care Case Manager Questionnaire (Form M-11F)
35. Education Staff Questionnaire (Form M-11G)
36. Long Term Foster Care Education Questionnaire (Form M-11H)
37. Medical Coordinator Questionnaire (Form M-11I)
38. Youth Care Worker Questionnaire (Form M-11J)
39. Prevention of Sexual Abuse Compliance Manager Staff Questionnaire 
(Form M-11K)
40. Secure Detention Officer Questionnaire (Form M-11L)
41. Long Term Foster Care Home Finder Questionnaire (Form M-11M)
42. Long Term Foster Care Independent Living Life Skills Staff 
Questionnaire (Form M-11N)
43. Long Term Foster Care Foster Parent Questionnaire (Form M-11O)

Child Questionnaires

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) during biennial site visits to interview 
and document responses from UC.

44. UC Questionnaire--Ages 6-12 Years Old (Form M-12A)
45. UC Questionnaire--Ages 13 and Older (Form M-12B)
46. Long Term Foster Care Client Questionnaire (Form M-12C)
47. Secure Client Questionnaire (Form M-12D)
48. UC Questionnaire--Ages 5 and Under (Form M-12E)

Service Provider Questionnaires

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) during biennial site visits to interview 
and document responses from various service providers.

49. Home Study and Post-Release Services Director Questionnaire (Form 
M-11A)
50. Home Study and Post-Release Services Caseworker Questionnaire (Form 
M-13B)
51. Legal Service Provider Questionnaire (Form M-13C)
52. Long Term Foster Care Legal Service Provider Questionnaire (Form M-
13D)
53. Case Coordinator Questionnaire (Form M-13E)

Monitoring Visit Planning

    These instruments are used by ORR Monitoring Team staff (includes 
federal and contractor staff) to plan and track biennial site visits 
for each fiscal year. These forms will be housed in ORR's new database, 
UC Path.

54. Monitoring Visit (Form M-14)
55. Monitoring Schedule (Form M-15)
    Proposed revisions:
    <bullet> Replace the term ``unaccompanied alien child (UAC)'' with 
``unaccompanied child (UC)'' throughout the instruments in this 
collection. Note that the screenshots of UC Path instruments attached 
to this memo do not reflect this change because it has not yet been 
developed in the system. However, the revision in terminology will be 
made before the system is launched.
    <bullet> UC Incident Review (Form M-5A)--Changed the full name of 
the form from ``Sexual Abuse and Sexual Harassment UAC Incident 
Review'' to ``PSA UC Incident Review.''
    <bullet> Adult Incident Review (Form M-5B)--Changed the full name 
of the form from ``Sexual Abuse and Sexual Harassment Adult Incident 
Review'' to ``PSA Adult Incident Review.''
    <bullet> UC Questionnaires (Forms M-12A, M-12B, and M-12E)--Add a 
new version of the questionnaire designed for children ages 5 and 
under. Translate all three versions of the questionnaire into Spanish.
    <bullet> Secure Client Questionnaire (Form M-12D)--Reformat the 
form, update the directions, and re-phrased some of the questions so 
that they are in line with ORR's other child questionnaires (Forms M12-
A to M-12C).
    <bullet> Shelter Site Visit Guide (Form (Form M-7A)--Revised 
question 6 in the ``Background Checks'' section to request a background 
check list for all staff, not just staff hired within the past 2 years. 
The average burden minutes per response was increased from 12 hours to 
13 hours for respondents and from 28 hours to 29 hours for federal and 
contractor monitors.
    <bullet> Remove the following instruments from the information 
collection. These instruments will be completed by federal staff as 
part of their normal job duties and by less than 10 contractor staff. 
Therefore, they are no longer subject to PRA requirements.
    [cir] Monitoring Notes (Form M-6A)
    [cir] Remote Monitoring Notes (Form M-6B)
    [cir] Long Term Foster Care Monitoring Notes (Form M-6C)
    [cir] Long Term Foster Care Remote Monitoring Notes (Form M-6D)
    [cir] UC Case File Checklist (Form M-8A)

[[Page 48709]]

    [cir] Long Term Foster Care Case File Checklist (Form M-8B)
    [cir] Home Study and Post-Release Services Case File Checklist 
(Form M-8C)
    [cir] Secure and Staff Secure Addendum to Case File Checklist (Form 
M-8D)
    [cir] On-Site Monitoring Checklist (Form M-9A)
    [cir] Foster Home On-Site Monitoring Checklist (Form M-9B)
    [cir] Post-Release Services Home Observation (Form M-9C)
    Respondents: ORR grantee and contractor staff, foster parents, and 
UC.

Annual Burden Estimates

                          Estimated Burden Hours and Opportunity Costs for Respondents
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                                                                   Annual number  Average burden
          Information collection title             Annual number   of responses      hours per     Annual total
                                                  of respondents  per respondent     response      burden hours
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Corrective Action Report (Form M-1).............             216             0.5            5.00          540.00
FFS Compliance and Safety Site Visit Report                  216            12.0            1.00        2,592.00
 (Form M-3A)....................................
Out-of-Network Site Visit Report (Form M-3B)....              24             5.0            1.00          120.00
Checklist for a Child-Friendly Environment (Form             216            12.0            0.25          648.00
 M-4)...........................................
Incident Reviews (Forms M-5A to M-5B)...........             216             0.3            1.50           97.20
Site Visit and Remote Monitoring Site Visit                   93             1.0           13.00        1,209.00
 Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site               15             1.0            6.00           90.00
 Visit Guides (Forms M-7C to M-7D)..............
HS/PRS Site Visit Guide (Form M-7E).............              30             1.0            6.00          180.00
Voluntary Agency Site Visit Guide (Form M-7F)...               5             1.0            8.00           40.00
Program Staff Questionnaires (Form M-11A-K).....             756             1.0            1.00          756.00
Secure Detention Officer Questionnaire (Form M-                1             1.0            1.00            1.00
 11L)...........................................
Long Term Foster Care Home Finder Questionnaire               15             1.0            1.00           15.00
 (Form M-11M)...................................
Long Term Foster Care Independent Living Life                 15             1.0            1.00           15.00
 Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent                           30             1.0            0.75           22.50
 Questionnaire (Form M-11O).....................
UC Questionnaires (Forms M-12A, M-12B, and M-                460             1.0            0.50          230.00
 12E)...........................................
Long Term Foster Care Client Questionnaire (M-                75             1.0            0.50           37.50
 12C)...........................................
Secure Client Questionnaire (Form M-12D)........               5             1.0            0.50            2.50
Home Study and Post-Release Services Director                 30             1.0            1.00           30.00
 Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker               90             1.0            1.00           90.00
 Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M-                 93             1.0            1.00           93.00
 13C)...........................................
Long Term Foster Care Legal Service Provider                  15             1.0            0.75           11.25
 Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E).....             108             1.0            1.00          108.00
                                                 ---------------------------------------------------------------
    Estimated Annual Burden Hours Total.........  ..............  ..............  ..............        6,927.95
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                      Estimated Burden Hours and Opportunity Costs for Contractor Monitors
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                                                                   Annual number  Average burden
          Information collection title             Annual number   of responses      hours per     Annual total
                                                  of respondents  per respondent     response      burden hours
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Corrective Action Report (Form M-1).............               4            25.0           22.00        2,200.00
Site Visit and Remote Monitoring Site Visit                    4             7.0           29.00          812.00
 Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site                4             1.0           21.00           84.00
 Visit Guides (Forms M-7C to M-7D)..............
HS/PRS Site Visit Guide (Form M-7E).............               4             2.0           21.00          168.00
Voluntary Agency Site Visit Guide (Form M-7F)...               4             0.4           28.00           44.80
Personnel File Checklist (Form M-10A)...........               4            31.0            1.00          124.00
Supplement to Personnel File Checklist (Form M-                4            54.0            1.00          216.00
 10B)...........................................
Home Study and Post-Release Services Personnel                 4             6.0            1.00           24.00
 File Checklist (Form M-10C)....................
Long Term Foster Care Foster Parent Checklist                  4             2.0            0.50            4.00
 (Form M-10D)...................................
Program Staff Questionnaires (Form M-11A-K).....               4            54.0            1.00          216.00
Secure Detention Officer Questionnaire (Form M-                4             0.1            1.00            0.40
 11L)...........................................
Long Term Foster Care Home Finder Questionnaire                4             1.0            1.00            4.00
 (Form M-11M)...................................
Long Term Foster Care Independent Living Life                  4             1.0            1.00            4.00
 Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent                            4             2.0            0.75            6.00
 Questionnaire (Form M-11O).....................
UC Questionnaires (Forms M-12A, M-12B, and M-                  4            33.0            0.50           66.00
 12E)...........................................
Long Term Foster Care Client Questionnaire (M-                 4             5.0            0.50           10.00
 12C)...........................................
Secure Client Questionnaire (Form M-12D)........               4             0.4            0.50            0.80
Home Study and Post-Release Services Director                  4             2.0            0.50            4.00
 Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker                4             6.0            1.00           24.00
 Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M-                  4             7.0            1.00           28.00
 13C)...........................................

[[Page 48710]]

 
Long Term Foster Care Legal Service Provider                   4             1.0            0.75            3.00
 Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E).....               4             8.0            1.00           32.00
Monitoring Visit (Form M-14)....................               4             8.0            0.50           16.00
Monitoring Schedule (Form M-15).................               4             0.3            0.33            0.40
                                                 ---------------------------------------------------------------
    Estimated Annual Burden Hours Total.........  ..............  ..............  ..............        4,091.40
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    Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement 
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996).

Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2021-18660 Filed 8-30-21; 8:45 am]
BILLING CODE 4184-45-P