*

 The Honorable Clarence A. Brimmer, United States District Judge for the District of Wyoming,

sitting by designation.

PUBLISH

UNITED STATES COURT OF APPEALS

Filed 6/4/96

TENTH CIRCUIT

___________________________________

TAMMIE JOHNSON, ELIZABETH YORK, JUDY )

O'CONNOR, PATRICIA CAUDILL, )

)

Plaintiffs-Appellees, )

)

v. ) No. 95-1075

)

BOARD OF COUNTY COMMISSIONERS FOR THE )

COUNTY OF FREMONT; BOB CHEEK, in his )

official capacity, )

)

Defendants. )

)

CATHY GREER, THE LAW FIRM OF HALL & )

EVANS, )

)

Movants-Appellants. )

___________________________________

ON APPEAL FROM THE UNITED STATES DISTRICT COURT

FOR THE DISTRICT OF COLORADO

(D.C. Nos. 93-K-2465, 93-K-2466, 93-K-2467 and 93-K-2468)

___________________________________

Submitted on the briefs:

Richard C. LaFond, Terry Clausen, and Arnold M. Woods, of LaFond & Clausen, L.L.C., Denver,

Colorado, for Plaintiffs-Appellees.

Cathy H. Greer, Alan Epstein, and Josh Marks, of Hall & Evans, L.L.C., Denver, Colorado, for

Movants-Appellants.

___________________________________

Before BRORBY and BARRETT, Circuit Judges, and BRIMMER,

*

 District Judge.
1

 After examining the briefs and appellate record, this panel has determined unanimously to grant

the parties' request for a decision on the briefs without oral argument. See Fed. R. App. P. 34(f); 10th Cir.

R. 34.1.9. The case is therefore ordered submitted without oral argument.

2

BRORBY, Circuit Judge.

___________________________________

Attorney Cathy Greer and the law firm of Hall & Evans appeal from an order finding that

Attorney Greer violated the Colorado Rules of Professional Conduct by representing defendant Bob

Cheek in his official capacity only. We affirm, although we apply a different analysis than the

district court.1

I. Factual & Procedural Background

Mr. Cheek was at all relevant times sheriff of Fremont County, Colorado. While Mr. Cheek

was serving as sheriff, four female employees of the Fremont County Sheriff's Department

commenced actions against the Board of County Commissioners for the County of Fremont,

claiming Mr. Cheek had sexually harassed them in violation of Title VII of the Civil Rights Act of

1964. The board answered, stating it had no legal responsibility for actions of the sheriff's

department.

Plaintiffs filed amended complaints adding Mr. Cheek as a defendant to their Title VII

claims. The caption listed Mr. Cheek as a defendant in his official capacity. Attorney Greer

answered on behalf of Mr. Cheek in his official capacity as sheriff of Fremont County. On June 17,

1994, plaintiffs filed second amended complaints adding a claim under 42 U.S.C. § 1983, and
3

naming Mr. Cheek as a defendant in both his official and individual capacities. These complaints

alleged that Mr. Cheek's actions were taken "both inside and outside the scope of his authority." Mr.

Cheek filed answers in his official capacity, asserting as a defense that "[t]he actions complained of

by plaintiff[s] were not taken pursuant to any official custom[,] policy or practice."

On July 29, 1994, Mr. Cheek in his individual capacity and pro se, moved for an extension

of time to answer because he was seeking declaratory relief from state court to determine whether

the Board of County Commissioners would provide counsel to represent him in his individual

capacity. The district court granted the extension.

On September 16, 1994, because the state court had not yet ruled, Mr. Cheek moved for a

second extension of time to file an answer in his individual capacity. The district court denied the

motion and ordered Attorney Greer to "show cause in writing ... why all pleadings filed on behalf

of Mr. Cheek should not be stricken and under what legal authority [she] presumes to enter a limited

appearance on behalf of a party of record."

Attorney Greer filed a response. She explained that there is a distinction between individual

and official capacity suits in that in an official capacity suit, the real party in interest is the

governmental entity whereas in an individual capacity suit, liability is sought to be imposed against

the individual governmental officer. She stated there are two separate defendants -- the government

entity that employs Mr. Cheek (Mr. Cheek in his official capacity), and Mr. Cheek in his individual

capacity. Further, as of January 1995, a successor to Mr. Cheek would be elected who would then
2

 Mr. Cheek later admitted to the district court that the documents he filed in his individual capacity

and pro se, although signed by him, were ghostwritten by the Fremont county attorney.

4

hold the office of sheriff and be represented by counsel.

On October 3, 1994, Mr. Cheek, appearing pro se, answered the second amended complaints

in his individual capacity. He adopted all of the assertions in the answer filed by Attorney Greer,

and added the additional affirmative defense of qualified immunity with respect to the claim for

relief under § 1983.2

On October 19, 1994, Attorneys Theodore Halaby and Robert Liechty attempted to enter

appearances for Mr. Cheek in his individual capacity. At the hearing held that day, the district court

struck all entries of appearances, including Attorney Greer's, and gave Mr. Cheek an additional thirty

days to answer the second amended complaint, either pro se or with an attorney or attorneys

representing him in both his capacities.

In a subsequently issued published decision, the district court stated that, although a person

may be sued in more than one capacity, that did not mean an attorney may limit his or her appearance

to only one of those capacities. Johnson v. Board of County Comm'rs, 868 F. Supp. 1226, 1230 (D.

Colo. 1994). Reasoning that a party with an attorney of record may appear only through that

attorney, the district court determined that by entering an appearance on behalf of Mr. Cheek in his

official capacity, Attorney Greer precluded him from appearing pro se or from retaining other

counsel for the individual capacity claims. Id. at 1230. The court concluded that by representing
3

 The court was also critical of the practice of attorneys ghostwriting for pro se litigants. However,

Attorney Greer did not engage in that conduct, and this aspect of the court's ruling is not at issue in this

appeal.

5

Mr. Cheek only in his official capacity, Attorney Greer left him exposed on the claims against him

in his individual capacity and therefore violated Colorado Rules of Professional Conduct, Rule 1.1,

which requires that a lawyer "provide competent representation to a client." Id. at 1231. While the

court recognized that Colorado Rules of Professional Conduct, Rule 1.2(c) permits a lawyer to "limit

the objectives of the representation if the client consents after consultation," it noted a client may not

be asked to agree to representation so limited in scope as to violate Rule 1.1. Id.

In reaching its conclusion Attorney Greer had not satisfied her obligations under the Colorado

Rules of Professional Conduct, the district court also made the following findings:

It is not clear who has requested Greer to represent Cheek. The record is silent on

this matter. There is no indication that Cheek, whom Greer ostensibly represents, has

demanded that his representation be bifurcated....

It is clear, however, that Greer has been instructed by someone not appearing

before the court to represent Cheek only insofar as he holds the official title of Sheriff

of Fremont County....

....

Whether Greer consulted with Cheek to obtain his consent to such limited

representation is not apparent on the information of record.

Id. at 1230-31.3

The attorneys filed a petition for writ of mandamus challenging the order. We denied the

petition. Cheek v. Kane, No. 94-1524 (10th Cir. Nov. 29, 1994). The parties settled the underlying
6

action, and the cases were dismissed with prejudice. The attorneys then filed this appeal. We

ordered the parties in this appeal to submit briefs addressing whether the appeal should be dismissed

as moot based on the settlement of the underlying action.

II. Analysis

A. Mootness

We will dismiss an appeal as moot if it is impossible for this court to grant the appellant any

effectual relief whatsoever. In re Material Witness Warrant Nichols, 77 F.3d 1277, 1279 (10th Cir.

1996).

We held in G.J.B. & Assocs., Inc. v. Singleton, 913 F.2d 824, 827 (10th Cir. 1990), that a

sanctions order against an attorney currently of record is not immediately appealable as a final

judgment where the underlying controversy is unresolved. Further, such an order is not appealable

under the collateral order exception to the final judgment rule because it could be appealed by the

attorney at the conclusion of the underlying case, even if the parties settle or elect not to appeal. Id.

at 827-29.

In United States v. Dickstein, 971 F.2d 446 (10th Cir. 1992), we addressed whether an

attorney who no longer was involved in the underlying action because his pro hac vice status had

been revoked could take an immediate appeal from the revocation order, even though the underlying

case had not been concluded. We held the attorney could not because the order was not a final

judgment. Id. at 448. Further, because the attorney was seeking an appeal only to vindicate his
4

 An attorney would lack standing to challenge the order insofar as it affected only his or her client's

rights. Uselton v. Commercial Lovelace Motor Freight, Inc., 9 F.3d 849, 854 (10th Cir. 1993).

7

reputation, rather than to be allowed to continue representing his client, we saw no reason why the

order could not effectively be reviewed on appeal from the final judgment. Id. at 451. Even the

former client's acquittal would not render the revocation order unreviewable at the conclusion of the

underlying case. Id. Thus, the order was not appealable under the collateral order exception to the

final judgment rule. Id.

These cases establish that settlement of an underlying case does not preclude appellate review

of an order disqualifying an attorney from further representation insofar as that order rests on

grounds that could harm his or her professional reputation.4

 We therefore conclude the appeal is not

moot insofar as the district court's order found that Attorney Greer had violated the Colorado Rules

of Professional Conduct. See Kirkland v. National Mortgage Network, Inc., 884 F.2d 1367, 1370

(11th Cir. 1989) (holding challenge to order disqualifying attorney was not moot, despite dismissal

of underlying case, where order's "brand of disqualification" on grounds of dishonesty and bad faith

could hang over attorney's name and career for years). That the underlying cases were dismissed

pursuant to a stipulation for dismissal with prejudice has no effect on the attorneys' right to appeal

because they were not parties to the stipulation. Cf. Mock v. T.G. & Y. Stores Co., 971 F.2d 522, 526

(10th Cir. 1992).

B. Merits

Attorney Greer contends separate legal representation is required where there are claims
8

against a public official in both his official and individual capacities that create a potential for

conflicting defenses.

When a governmental official is sued in his official and individual capacities for acts

performed in each capacity, those acts are "treated as the transactions of two different legal

personages." Bender v. Williamsport Area Sch. Dist., 475 U.S. 534, 543 n.6 (1986) (internal

quotation marks omitted). Thus, a person sued in his official capacity has no stake, as an individual,

in the outcome of the litigation. Id. at 543-44. Personal or individual capacity suits "seek to impose

personal liability upon a government official for actions he takes under color of state law," while an

official capacity suit is "only another way of pleading an action against an entity of which an officer

is an agent." Kentucky v. Graham, 473 U.S. 159, 165 (1985) (internal quotation marks omitted).

"As long as the government entity receives notice and an opportunity to respond, an official-capacity

suit is, in all respects other than name, to be treated as a suit against the entity," and not as a suit

against the official personally, "for the real party in interest is the entity." Id. at 166.

The distinctions between suits against an official in his individual and official capacities give

rise to differing and potentially conflicting defenses. Most notably, the government entity could

defend itself by asserting that the official whose conduct is in question acted in a manner contrary

to the policy or custom of the entity. See id. at 166. Also, an individual capacity defendant could

assert the defense of qualified immunity. See Dunton v. County of Suffolk, 729 F.2d 903, 907 (2d

Cir.) (explaining potential conflicts between defenses of municipality and its employees in § 1983

action).
9

Given the potential conflict between the defenses available to a government official sued in

his individual and official capacities, we have admonished that separate representation for the official

in his two capacities is a "wise precaution." Medina v. Housing Auth. of San Miguel County, No.

91-2094, 1992 WL 218990 at *3 (10th Cir. Sep. 4, 1992) (unpublished order and judgment).

Although we did not hold that the potential for conflict mandates separate representation, we did

hold it was not error to allow separate representation. Id. at *4. While some courts have held

separate representation is required in the face of the potential conflict, see, e.g., Ricciuti v. New York

City Transit Auth., 796 F. Supp. 84, 88 (S.D.N.Y. 1992); Shadid v. Jackson, 521 F. Supp. 87, 90

(E.D. Tex. 1981), we decline to adopt a per se rule. We hold that when a potential conflict exists

because of the different defenses available to a government official sued in his official and individual

capacities, it is permissible, but not required, for the official to have separate counsel for his two

capacities. See Silva v. Witschen, 19 F.3d 725, 732 (1st Cir. 1994); Richmond Hilton Assocs. v. City

of Richmond, 690 F.2d 1086, 1089 (4th Cir. 1982); Clay v. Doherty, 608 F. Supp. 295, 303 (N.D.

Ill. 1985). Obviously, if the potential conflict matures into an actual material conflict, separate

representation would be required. See Dunton, 729 F.2d at 907-08; Clay, 608 F. Supp. at 303;

Model Rules of Professional Conduct, Rule 1.7.

Though separate representation is permissible, an attorney may not undertake only the official

capacity representation at his or her sole convenience. Under Colorado Rules of Professional

Conduct, Rule 1.2(c), a lawyer may limit the objectives of her representation only "if the client

consents after consultation." In the case where an attorney has been hired to represent a government

official in only his official capacity in a suit where the official is also exposed to liability in his
10

individual capacity but has no representation in that capacity, this rule serves an important function.

When adhered to properly, the rule ensures the defendant is adequately informed about the workings

of 42 U.S.C. § 1983 and the potential conflict between the defenses he may have in his separate

capacities. Above all else, the attorney and the district court should ensure the official is not under

the impression that the official capacity representation will automatically protect his individual

interests sufficiently. Courts have recognized a "need for sensitivity" to the potential for conflict in

this area, and have advised that "[t]he bar should be aware of potential ethical violations and

possible malpractice claims." Gordon v. Norman, 788 F.2d 1194, 1199 n.5 (6th Cir. 1986)

(quotation omitted). In the service of these interests, we embrace the Second Circuit's procedure

whereby counsel notifies the district court and the government defendant of the potential conflict,

the district court determines whether the government defendant fully understands the potential

conflict, and the government defendant is permitted to choose joint representation. See Kounitz v.

Slaatten, 901 F. Supp. 650, 659 (S.D.N.Y. 1995). In addition, the defendant should be told it is

advisable that he or she obtain independent counsel on the individual capacity claim. We reinforce

that, as with many issues relating to the relationship between attorney and client, the crucial element

is adequate communication.

In the instant case, the district court found:

It is not clear who has requested Greer to represent Cheek. The record is silent on

this matter. There is no indication that Cheek, whom Greer ostensibly represents, has

demanded that his representation be bifurcated....

It is clear, however, that Greer has been instructed by someone not appearing

before the court to represent Cheek only insofar as holds the official title of Sheriff

of Fremont County....
11

....

Whether Greer consulted with Cheek to obtain his consent to such limited

representation is not apparent on the information of record.

Johnson, 868 F. Supp. at 1230-31.

Our review of the record confirms these observations. The district court concluded Attorney

Greer "left Cheek exposed on those claims which can be sustained against him in his individual

capacity." Id. at 1231. Given that Attorney Greer has not demonstrated that she consulted with Mr.

Cheek about the mechanics of § 1983 and the exposure he was facing in his individual capacity or

brought the matter to the district court's attention, we are not prepared to hold the district court erred

in its finding Attorney Greer failed to satisfy her obligations to Mr. Cheek.

The decision of the district court is AFFIRMED, but the reasoning and analysis in Johnson,

868 F. Supp. 1226, are disapproved to the extent they conflict with our opinion.