[Federal Register Volume 60, Number 88 (Monday, May 8, 1995)]
[Notices]
[Pages 22601-22605]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-11177]



=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF THE TREASURY

Departmental Offices


Privacy Act of 1974, System of Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of proposed new system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department of the Treasury 
(Department) gives notice of a proposed new Treasury-wide system of 
records entitled, ``Treasury Integrated Financial Management and 
Revenue System--Treasury/DO .210.'' Six existing systems of records 
will be removed from the Treasury's inventory of Privacy Act systems of 
records when the Treasury-wide notice is effective.

DATES: Comments must be received no later than June 7, 1995. The 
proposed system of records will be effective June 19, 1995, unless the 
Department receives comments which would result in a contrary 
determination.

ADDRESSES: Comments should be sent to Disclosure Services, Department 
of the Treasury, Room 1054-MT, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. Comments will be made available for inspection 
and copying in the Treasury Department library. An appointment for 
inspecting the comments can be made by contacting the library at (202) 
622-0980.

FOR FURTHER INFORMATION CONTACT:
Dele Underwood, Privacy Act Officer, Department of the Treasury, Room 
1054 MT, 1500 Pennsylvania Avenue, NW., Washington, DC 20220. Telephone 
number (202) 622-0874.

SUPPLEMENTARY INFORMATION: This report is to give notice of a proposed 
new Treasury-wide system of records entitled ``Treasury Integrated 
Financial Management and Revenue System--Treasury/DO .210,'' which is 
subject to the Privacy Act of 1974, 5 U.S.C. 552a. [[Page 22602]] 
    The Chief Financial Officers (CFO) Act of 1990, as well as OMB 
Circular No. A-127, ``Financial Management Systems,'' require that 
Federal agencies maintain ``integrated'' financial management systems 
that provide for the: (1) Support for the formulation and execution of 
an agency's budget; (2) support for managing and controlling programs, 
funds, and other resources; (3) use of cost-effective, contemporary 
technologies, and comparable financial management information; and (4) 
the provision of sufficient controls as part of the design and 
operation of the financial management system.
    The Treasury Integrated Financial Management and Revenue System 
will serve to strengthen the Department's financial system by improving 
and consolidating existing financial and mixed systems within an 
integrated financial management system framework. The framework is 
intended to provide sufficient and timely data for Treasury management 
to provide full accountability to taxpayers, agency personnel, and the 
Congress and assure efficient and effective service to individuals, 
contractors, etc., who have financial dealings with the Department. The 
system will also provide timely reports linking financial data with 
program data, so that Treasury-wide financial and program results based 
on policy and program decisions can be identified, tracked and 
forecasted more accurately.
    The Department's CFO needs to access and obtain summary-level data 
for Treasury management decision-making on a more frequent basis. In 
addition, bureau CFOs need additional means to systematically measure 
performance and integrate accounting, budgeting, and program 
information on a frequent and timely basis. The Department will 
maintain these records to further the Government's fiscal 
responsibility and accountability requirements of the law. Since parts 
of this system are retrieved by individual identifiers, the Privacy Act 
of 1974, as amended, requires a general notice of the existence of this 
system of records to the public.
    A review of the Department's inventory of Privacy Act notices found 
six notices that describe systems of records which accomplish functions 
that are similar to those of the proposed Treasury-wide system of 
records. In accordance with OMB Circular A-130, the notices for: (1) 
Treasury/DO .052--Travel Records; (2) Treasury/ATF .004--Fiscal Record 
System; (3) Treasury/Customs .243--Customs Automated Travel System; (4) 
Treasury/IRS 32.001--Travel Expense Records; (5) Treasury/IRS 32.003--
Schedules of Collections and Schedules of Canceled Checks, and (6) 
FHLBB-18 Travel Records (as adopted by the Office of Thrift 
Supervision) will be deleted from the Department's inventory of Privacy 
Act notices and the records will be incorporated into the proposed 
Treasury-wide system.
    The notice for Treasury/DO .052 was last published at 57 FR 13909 
on April 17, 1992; Treasury/ATF .004, was last published in its 
entirety at 57 FR 13931 on April 17, 1992, and amended on January 20, 
1994 at 59 FR 3161. Treasury/Customs .243 was last published at 57 FR 
13996 on April 17, 1992. The notices for Treasury/IRS 32.001 and 
Treasury/IRS 32.003 were last published at 57 FR 14050 on April 17, 
1992. The notice for FHLBB-18 (as published in the Privacy Act 
Issuances, 1989 Compilation, Volume IV, at page 359) was adopted by the 
Office of Thrift Supervision on October 29, 1990, at 55 FR 43434, as 
successor to the Federal Home Loan Bank Board.
    The new system of records report, as required by 5 U.S.C. 552a(r) 
of the Privacy Act, has been submitted to the Committee on Government 
Reform and Oversight of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget, pursuant to Appendix I to OMB Circular A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
July 15, 1994.
    The following Privacy Act notices are removed: Treasury/DO .052--
Travel Records; Treasury/ATF .004--Fiscal Record System; Treasury/
Customs .243--Customs Automated Travel System; Treasury/IRS 32.001--
Travel Expense Records; Treasury/IRS 32.003--Schedules of Collections 
and Schedules of Canceled Checks; and FHLBB-18 Travel Records.
    The proposed Treasury-wide system of records, Treasury Integrated 
Financial Management and Revenue System--Treasury/DO .210, is published 
in its entirety below.

    Dated: May 1, 1995.
Alex Rodriguez,
Deputy Assistant Secretary (Administration).
Treasury/DO .210
    Treasury Integrated Financial Management and Revenue 
System [[Page 22603]] 
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. Other locations at which the system is maintained 
by Treasury components and their associated field offices are:

(a) (1) Departmental Offices (DO),
    (2) Financial Crimes Enforcement Network (FinCEN),
    (3) Office of Inspector General (OIG);
(b) Bureau of Alcohol, Tobacco and Firearms (ATF);
(c) Office of the Comptroller of the Currency (CC);
(d) United States Customs Service (CS);
(e) Bureau of Engraving and Printing (BEP);
(f) Federal Law Enforcement Training Center (FLETC);
(g) Financial Management Service (FMS);
(h) Internal Revenue Service (IRS);
(i) United States Mint (MINT);
(j) Bureau of the Public Debt (BPD);
(k) United States Secret Service (USSS);
(l) Office of Thrift Supervision (OTS).
    (1) Current and former Treasury employees, non-Treasury personnel 
on detail to the Department, current and former vendors, all debtors 
including employees or former employees; (2) persons paying for goods 
or services, returning overpayment or otherwise delivering cash; (3) 
individuals, private institutions and business entities who are 
currently doing business with, or who have previously conducted 
business with the Department of the Treasury to provide various goods 
and services; (4) individuals who are now or were previously involved 
in tort claims with Treasury; (5) individuals who are now or have 
previously been involved in payments (accounts receivable/revenue) with 
Treasury; and (6) individuals who have been recipients of awards. Only 
records reflecting personal information are subject to the Privacy Act. 
The system also contains records concerning corporations, other 
business entities, and organizations whose records are not subject to 
the Privacy Act.
    The financial systems used by the Treasury components to collect, 
maintain and disseminate information include the following types of 
records: routine billing, payment, property accountability, and travel 
information used in accounting and financial processing; administrative 
claims by employees for lost or damaged property; administrative 
accounting documents, such as relocation documents, purchase orders, 
vendor invoices, checks, reimbursement documents, transaction amounts, 
goods and services descriptions, returned overpayments, or otherwise 
delivering cash, reasons for payment and debt, travel-related 
documents, training records, uniform allowances, payroll information, 
student intern documents, etc., which reflect amount owed by or to an 
individual for payments to or receipt from business firms, private 
citizens or institutions. Typically, these documents include the 
individual's name, social security number, address, and taxpayer 
identification number. Records in the system also include employment 
data, payroll data, position and pay data.
    31 U.S.C. 3512, 31 U.S.C. 3711, 31 U.S.C. 3721, 5 U.S.C. 5701 et 
seq, 5 U.S.C. 4111(b), Public Law 97-365, 26 U.S.C. 6103(m)(2), 5 
U.S.C. 5514, 31 U.S.C. 3716, 31 U.S.C. 321, 5 U.S.C. 301, 5 U.S.C. 4101 
et seq, 41 CFR 301-304, EO 11348, and Treasury Order 140-01,
    The Treasury Integrated Financial Management and Revenue System is 
to account for and control appropriated resources; maintain accounting 
and financial information associated with the normal operations of 
government organizations such as billing and follow-up, for paying 
creditors, to account for goods and services provided and received, to 
account for monies paid and received, process travel authorizations and 
claims, process training claims, and process employee claims for lost 
or damaged property. The records management and statistical analysis 
subsystems provide a data source for the production of reports, 
statistical surveys, documentation and studies required for integrated 
internal management reporting of costs associated with the Department's 
operations.
    These records and information in these records may be used to 
disclose information:
    (1) To appropriate Federal, State, local, or foreign agencies, or 
other public authority responsible for investigating or prosecuting the 
violations of or for enforcing or implementing a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
[[Page 22604]]

    (2) To the Department of Justice when seeking legal advice, or when 
(a) the agency or (b) any component thereof, or (c) any employee of the 
agency in his or her official capacity, or (d) any employee of the 
agency in his or her individual capacity where the Department of 
Justice has agreed to represent the employee, or (e) the United States, 
where the agency determines that litigation is likely to affect the 
agency or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation and the use of such records by the 
Department of Justice is therefore deemed by the agency to be for a 
purpose that is compatible with the purpose for which the agency 
collected the records;
    (3) To a Federal, State, local, or other public authority 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's, bureau's, or 
authority's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit;
    (4) In a proceeding before a court, adjudicative body, or other 
administrative body before which the agency is authorized to appear 
when: (a) The agency, or (b) or any component thereof, or (c) any 
employee of the agency in his or her official capacity, or (d) any 
employee of the agency in his or her individual capacity where the 
Department of Justice or the agency has agreed to represent the 
employee; or (e) the United States, when the agency determines that 
litigation is likely to affect the agency, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
agency is deemed to be relevant and necessary to the litigation or 
administrative proceeding and not otherwise privileged;
    (5) To a Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) To the news media in accordance with guidelines contained in 28 
CFR 50.2 which pertain to an agency's functions relating to civil and 
criminal proceedings;
    (7) To third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (8) To a public or professional licensing organization when such 
information indicates, either by itself or in combination with other 
information, a violation or potential violation of professional 
standards, or reflects on the moral, educational, or professional 
qualifications of an individual who is licensed or who is seeking to 
become licensed;
    (9) To a contractor for the purpose of compiling, organizing, 
analyzing, programming, processing, or otherwise refining records 
subject to the same limitations applicable to U.S. Department of the 
Treasury officers and employees under the Privacy Act;
    (10) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations or in connection with criminal law proceedings 
or in response to a subpoena;
    (11) Through a computer matching program, information on 
individuals owing debts to the Department of the Treasury, or any of 
its components, to other Federal agencies for the purpose of 
determining whether the debtor is a Federal employee or retiree 
receiving payments which may be used to collect the debt through 
administrative or salary offset;
    (12) To other federal agencies to effect salary or administrative 
offset for the purpose of collecting debts, except that addresses 
obtained from the IRS shall not be disclosed to other agencies;
    (13) To disclose information to a consumer reporting agency, 
including mailing addresses obtained from the Internal Revenue Service, 
to obtain credit reports;
    (14) To a debt collection agency, including mailing addresses 
obtained from the Internal Revenue Service, for debt collection 
services;
    (15) To unions recognized as exclusive bargaining representatives 
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the 
Merit Systems Protection Board, arbitrators, the Federal Labor 
Relations Authority, and other parties responsible for the 
administration of the Federal labor-management program for the purpose 
of processing any corrective actions, or grievances, or conducting 
administrative hearing or appeals, or if needed in the performance of 
other authorized duties;
    (16) To a public or professional auditing organization for the 
purpose of conducting financial audit and/or compliance audits;
    (17) To a student participating in a Treasury student volunteer 
program, where such disclosure is necessary to support program 
functions of Treasury, and [[Page 22605]] 
    (18) To insurance companies or other appropriate third parties, 
including common carriers and warehousemen, in the course of settling 
an employee's claim for lost or damaged property filed with the 
Department.
    Disclosures made pursuant to 5 U.S.C. 552a(b)(12): debt information 
concerning a government claim against an individual may be furnished in 
accordance with 5 U.S.C. 552a(b)(12) and section 3 of the Debt 
Collection Act of 1982 (Pub. L. 97-365) to consumer reporting agencies 
to encourage repayment of an overdue debt.
    Paper, microform and electronic media.
    Name, social security number, vendor ID number, and document number 
(travel form, training form, purchase order check, invoice, etc).
    Protection and control of sensitive but unclassified (SBU) records 
in this system is in accordance with TD P 71-10, Department of the 
Treasury Security Manual, and any supplemental guidance issued by 
individual components.
    Record maintenance and disposal is in accordance with National 
Archives and Records Administration retention schedules, and any 
supplemental guidance issued by individual components.
    Departmental Offices:

Director, Financial Management Division, 1500 Pennsylvania Avenue, NW., 
Room 1010, Washington, DC 20220
Chief Financial Officer, FinCEN, 2070 Chain Bridge Road, Vienna, VA 
22182
Assistant Inspector General for Policy, Planning and Resources, 1201 
Constitution Avenue, NW., Washington, DC 20220
ATF: Chief, Financial Management Division Bureau of Alcohol, Tobacco 
and Firearms 650 Massachusetts Avenue, NW., Room 4270 Washington, DC 
20226

IRS: Chief Financial Officer, Internal Revenue Service, 1111 
Constitution Avenue, NW., Room 3013, Washington, DC 20224
BPD: Director, Division of Financial Management, Bureau of Public Debt, 
220 Third Street, P.O. Box 1328, Parkersburg, WV 26106-1328
CS: Chief Financial Officer, U.S. Customs Service, 1301 Constitution 
Avenue, NW., Room 3124, Washington, DC 20229
FLETC: Comptroller, Budget and Finance Division, Federal Law 
Enforcement Training Center, Glynco Facility, Bldg. 94, Glynco, GA 
31524
CC: Chief Financial Officer, Comptroller of the Currency, 250 E Street, 
SW., Washington, DC 20219
BEP: Chief Financial Officer, Bureau of Engraving and Printing, 14th 
and C Streets, NW., Room 113M, Washington, DC 20228
FMS: Chief Financial Officer, Financial Management Service, 3700 East 
West Highway, Room 106A, Hyattsville, MD 20782
Mint: Chief Financial Officer, U.S. Mint, 633 3rd Street, NW., Room 
625, Washington, DC 20220
USSS: Financial Management Division, U.S. Secret Service, 1800 G 
Street, NW., Room 748, Washington, DC 20226
OTS: Controller, Office of Thrift Supervision, 1700 G Street, NW., 
Third Floor, Washington, DC 20552
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-L.
    See ``Notification procedure'' above.
    See ``Notification procedure'' above.
    Individuals, private firms, other government agencies, contractors, 
documents submitted to or received from a budget, accounting, travel, 
training or other office maintaining the records in the performance of 
their duties.
    None.

[FR Doc. 95-11177 Filed 5-5-95; 8:45 am]
BILLING CODE 4810-25-M