24896 Federal Register / Vol. 60, No. 90 / Wednesday, May 10, 1995 / Notices

agency seeking to determine whether

Federal and State funds are being

utilized in accordance with funding

agreements.

Financial Requirements

State grantees and subrecipients of

VOCA victim assistance funds shall

adhere to the financial and

administrative provisions set forth in

the OJP ‘‘Financial and Administrative

Guide for Grants’’, M7100.1D (effective

edition). The following describes the

audit requirements for State grantees

and subrecipients, the completion and

submission of Financial Status Reports,

and actions that result in termination of

advanced funding.

A. Audit Responsibilities for State

Grantees

Pursuant to OMB Circular A–128

(Audits of State or Local Governments),

State grantees that receive $100,000 or

more in Federal financial assistance in

any fiscal year must have a single audit

for that year. State grantees receiving at

least $25,000, but less than $100,000, in

a fiscal year have the option of

performing a single audit or an audit of

the Federal program, as required by the

applicable Federal laws and regulations.

State and local governments receiving

less than $25,000 in any fiscal year are

exempt from audit requirements.

B. Audit Responsibilities for

Subrecipients

Pursuant to OMB Circular A–128

(Audits of State or Local Governments),

local governments that receive $100,000

or more in Federal financial assistance

in any fiscal year shall have a single

audit for that year. Local governments

receiving at least $25,000, but less than

$100,000, in a fiscal year have the

option of performing a single audit or an

audit of the Federal program, as

required by the applicable Federal laws

and regulations. Local governments

receiving less than $25,000 in any fiscal

year are exempt from audit

requirements.

Institutions of higher education and

other nonprofit organizations that

receive $100,000 or more a year in

Federal financial assistance shall have

an audit made in accordance with OMB

Circular A–133. Organizations and

institutions that receive at least $25,000,

but less than $100,000, in a fiscal year

shall have an audit made in accordance

with OMB Circular A–133 or an audit of

the Federal program. Institutions and

organizations receiving less than

$25,000 in any fiscal year are exempt

from audit requirements.

C. Financial Status Report for State

Grantees

Financial Status Reports are required

from all State grantees. A Financial

Status Report shall be submitted to the

Office of the Comptroller for each

calendar quarter in which the grant is

active. This Report is due even though

no obligations or expenditures were

incurred. Financial Status Reports shall

be submitted to the Office of the

Comptroller, by the State grantee,

within 45 days after the end of each

subsequent calendar quarter. Calendar

quarters end March 31, June 30,

September 30, and December 31. A

Final Financial Status Report is due 90

days after the end of the VOCA grant

period, no later than December 31.

D. Termination of Advance Funding to

State Grantees

If the State grantee receiving cash

advances by Letter of Credit or by direct

Treasury check demonstrates an

unwillingness or inability to establish

procedures that will minimize the time

elapsing between cash advances and

disbursement, OJP may terminate

advance funding and require the State

grantee to finance its operations with its

own working capital. Payments to the

State grantee will then be made by the

direct Treasury check method, which

reimburses the State grantee for actual

cash disbursements.

E. Administrative Cost Provision

Documentation

State grantees who choose to use a

portion of their VOCA victim assistance

grant for administrative costs must

maintain a clear audit trail of all costs

supported by administrative funds and

be able to document the value of the

State grantee’s previous commitment to

administering VOCA.

Monitoring

A. Office of the Comptroller

The Office of the Comptroller

conducts periodic reviews of the

financial policies, procedures, and

records of VOCA grantees and

subrecipients. Therefore, upon request,

State grantees and subrecipients must

give authorized representatives the right

to access and examine all records,

books, papers, case files, or documents

related to the grant, the use of

administrative funds, and all

subawards.

B. Office for Victims of Crime

Beginning with the FY 1991 grant

period, OVC implemented an on-site

monitoring plan in which each State

grantee is visited a minimum of once

every three years. While on site, OVC

personnel will expect to review various

documents and files such as (1)

financial and program manuals and

procedures governing the VOCA grant

program; (2) financial records, reports,

and audit reports for the State grantee

and all VOCA subrecipients; (3) the

State grantee’s VOCA application kit,

procedures, and guidelines for

subawarding VOCA funds; and (4) all

other State grantee and subrecipient

records and files.

In addition, OVC will visit selected

subrecipients and will review similar

documents such as (1) financial records,

reports, and audit reports; (2) policies

and procedures governing the

organization and the VOCA funds; (3)

programmatic records of victims’

services; and (4) timekeeping records

and other supporting documentation for

costs supported by VOCA funds.

Suspension and Termination of

Funding

If, after notice and opportunity for a

hearing, OVC finds that a State grantee

has failed to comply substantially with

VOCA, the M7100.1D, the Final

Program Guidelines, or another

implementing regulation or

requirements, OVC may suspend or

terminate funding to the State grantee

and/or take other appropriate action. At

such time, State grantees may request a

hearing on the justification for the

suspension and/or termination of VOCA

funds. VOCA subrecipients, within the

State, may not request a hearing at the

Federal level. However, VOCA

subrecipients who believe that the State

grantee has violated a program and/or

financial requirement are not precluded

from bringing the alleged violation(s) to

the attention of OVC.

Aileen Adams,

Director, Office for Victims of Crime, Office

of Justice Programs.

[FR Doc. 95–11368 Filed 5–9–95; 8:45 am]

BILLING CODE 4410–18–P

DEPARTMENT OF LABOR

Office of the Secretary

Agency Recordkeeping/Reporting

Requirements Under Review by the

Office of Management and Budget

(OMB)

May 4, 1995.

The Department of Labor has

submitted the following public

information collection requests (ICRs) to

the Office of Management and Budget

(OMB) for review and clearance under

the Paperwork Reduction Act (44 U.S.C.
Federal Register / Vol. 60, No. 90 / Wednesday, May 10, 1995 / Notices 24897

Chapter 35) of 1980, as amended (Pub.

L. 96–511). Copies may be obtained by

calling the Department of Labor

Departmental Clearance officer, Kenneth

A. Mills ((202) 219–5095). Comments

and questions about the ICRs listed

below should be directed to Mr. Mills,

Office of Information Resources

Management Policy, U.S. Department of

Labor, 200 Constitution Avenue NW.,

room N–1301, Washington, DC 20210.

Comments should also be sent to the

Office of Information and Regulatory

Affairs, Attn: OMB Desk Officer for

(BLS/DM/ESA/ETA/OAW/MSHA/

OSHA/PWBA/VETS), Office of

Management and Budget, room 10325,

Washington, DC 20503 (202) 395–7316.

Individuals who use a

telecommunications device for the deaf

(TTY/TDD) may call (202) 219–4720

between 1:00 p.m. and 4:00 p.m. Eastern

time, Monday through Friday.

Type of Review: New.

Agency: Employment and Training

Administration.

Title: Short-Time Compensation

Survey of States and Employers.

OMB Number: None.

Frequency: One-time.

Affected Public: Business or other forprofit; State, Local or Tribal

Government.

Survey

Respondents

Average time per respondent Total

Employer STC Users ................................................................................................. 500 40 minutes ............................................... 334

Employer STC Non-users .......................................................................................... 250 20 minutes ............................................... 83

States with STC ......................................................................................................... 18 120 minutes ............................................. 36

States without STC .................................................................................................... 35 45 minutes ............................................... 26

Total burden hours: ......................................................................................... 479

Description: Information is needed on

attitudes and uses of short-time

compensation (STC) programs by States

and employers. This information will be

analyzed as part of an evaluation of the

STC program.

Theresa M. O’Malley,

Acting Departmental Clearance Officer.

[FR Doc. 95–11463 Filed 5–9–95; 8:45 am]

BILLING CODE 4510–30–M

Privacy Act of 1974; Publication of a

New System of Records; Amendment

of an Existing System

AGENCY: Office of the Secretary, Labor.

ACTION: Notice of a New Systems of

Records; amendment of an existing

system of records.

SUMMARY: The Privacy Act of 1974

requires that each agency publish notice

of all of the systems of records that it

maintains. This document adds a new

system of records to this Department’s

current systems of records. With the

addition of this new system of records,

the Department will be maintaining 141

systems of records. The Department also

hereby amends an existing system of

records, with respect to the Purpose

category, to clarify that these records are

used for statistical research and to

evaluate the DOL Flexiplace Pilot

Programs. Finally, the categories for

System Location and for System

Manager and Address are amended.

DATES: Persons wishing to comment on

this new systems of records may do so

by June 19, 1995.

EFFECTIVE DATE: Unless there is a further

notice in the Federal Register this new

system of records will become effective

on July 5, 1995. The amendments to

DOL/OASAM–31 are administrative

(non-substantive), and therefore, will

become effective on May 10, 1995.

ADDRESSES: Written comments may be

mailed or delivered to Robert A.

Shapiro, Associate Solicitor, Division of

Legislation and Legal Counsel, 200

Constitution Avenue, N.W., Room N–

2428, Washington, DC 20210.

FOR FURTHER INFORMATION CONTACT:

Miriam McD. Miller, Co-Counsel for

Administrative Law, Office of the

Solicitor, Department of Labor, 200

Constitution Avenue, N.W., Room N–

2428, Washington, DC 20210, telephone

(202) 219–8188.

SUPPLEMENTARY INFORMATION: Pursuant

to section three of the Privacy Act of

1974 (5 U.S.C. 552a(e)(4)), hereinafter

referred to as the Act, the Department

hereby publishes notice of a new system

of records currently maintained

pursuant to the Act. This document

supplements this Department’s last

publication in full of all of its Privacy

Act systems of records. On September

23, 1993, in Volume 58 at Page 49548

of the Federal Register, we published a

notice of all 138 systems of records

which were maintained under the Act.

Of those 138 systems, there were 37 new

systems. On April 25, 1994 (59 FR

18156) the Department published two

new systems, which brings the total of

system of records to 140.

1. The new system presented herein is

entitled DOL/ILAB–1, Arbitrators/

Experts/Consultant Candidates’

Bigoraphies. The system contains

biographies of arbitrators, experts and

consultant candidates who are

nominated or selected for positions for

the U.S. National Administrative Office

or for the Secretariat for the North

American Agreement on Labor

Cooperation (NAALC) which is a

supplement to the North American Free

Traded Agreement (NAFTA).

2. The Department also hereby

amends an existing system of records,

with respect to the purpose category, to

clarify that these records are used for

statistical research and to evaluate the

DOL Flexiplace Pilot Programs. Finally,

the categories for System Location and

for System Manager and Address are

amended.

Universal Routine Uses

In its September 23, 1993 publication,

the Department gave notice of eleven

paragraphs containing routine uses

which apply to all of its systems of

records, except for DOL/OASAM–5 and

DOL/OASAM–7. These eleven

paragraphs were presented in the

General Prefatory Statement for that

document, and it appeared at Pages

49554–49555 of Volume 58 of the

Federal Register. Those eleven

paragraphs were republished in an April

15, 1994 document in order to correct

grammatical mistakes in the September

23, 1993 version. At this time we are

republishing the April 15, 1994 version

of the General Prefatory Statement as a

convenience to the reader of this

document. This republication will

correct a typographical error in

paragraph 8 of the General Prefatory

Statement whereby the word ‘‘identity’’

is corrected to read ‘‘identify’’.

The public, the Office of Management

and Budget (OMB), and the Congress are

invited to submit written comments on

this new system. A report on this new

system has been provided to OMB and

to the Congress as required by OMB

Circular A–130, Revised, and 5 U.S.C.

552a(r).