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STIPULATED ORDER RE: DISCOVERY OF ESI CASE NO. 3:16-CV-07396-EMC

Full listing of Counsel can be found on Signature Page 

UNITED STATES DISTRICT COURT 

NORTHERN DISTRICT OF CALIFORNIA 

SAN FRANCISCO DIVISION 

THE REGENTS OF THE UNIVERSITY OF 

CALIFORNIA, a California corporation, 

Plaintiff, 

v. 

ROGER JINTEH ARRIGO CHEN, an 

individual; GENIA TECHNOLOGIES, INC., a 

Delaware corporation; and DOES 1-25, 

Defendants. 

Case No. 3:16-cv-07396 

STIPULATED ORDER RE: DISCOVERY 

OF ELECTRONICALLY STORED 

INFORMATION FOR LITIGATION 
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STIPULATED ORDER RE: DISCOVERY OF ESI - 1 - CASE NO. 3:16-CV-07396-EMC

1. PURPOSE 

This Order will govern discovery of electronically stored information (“ESI”) in this case 

as a supplement to the Federal Rules of Civil Procedure, this Court’s Guidelines for the 

Discovery of Electronically Stored Information, and any other applicable orders and rules. 

2. COOPERATION 

The parties are aware of the importance the Court places on cooperation and commit to 

cooperate in good faith throughout the matter consistent with this Court’s Guidelines for the 

Discovery of ESI. 

3. LIAISON 

The parties agree that they will make counsel with knowledge of e-discovery issues 

available to meet and confer as needed. 

4. PRESERVATION 

The parties have discussed their preservation obligations and needs and agree that 

preservation of potentially relevant ESI will be reasonable and proportionate. To reduce the costs 

and burdens of preservation and to ensure proper ESI is preserved, the parties agree that: 

a) Only ESI created or received between May 1, 2005 and December 29, 2016 (to 

the extent that it is in a party’s possession, custody, or control) will be preserved; 

b) The parties will exchange a list of the types of ESI they believe should be 

preserved and the custodians, or general job titles or descriptions of custodians, 

for whom they believe ESI should be preserved, e.g., “HR head,” “scientist,” and 

“marketing manager.” The parties shall add or remove custodians as reasonably 

necessary; 

c) The parties will agree on the number of custodians per party for whom ESI will 

be preserved; 

d) These data sources are not reasonably accessible because of undue burden or cost 

pursuant to Fed. R. Civ. P. 26(b)(2)(B) and ESI from these sources will be 

preserved but not searched, reviewed, or produced: backup media of electronic 

systems, systems no longer in use that cannot be accessed; 

e) Among the sources of data the parties agree are not reasonably accessible, the 

parties agree not to preserve the following: digital voicemail, instant messaging, 

automatically saved versions of documents; 
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STIPULATED ORDER RE: DISCOVERY OF ESI - 2 - CASE NO. 3:16-CV-07396-EMC

5. SEARCH 

The parties agree that in responding to an initial Fed. R. Civ. P. 34 request, or earlier if 

appropriate, they will meet and confer about methods to search ESI in order to identify ESI that 

is subject to production in discovery and filter out ESI that is not subject to discovery. 

6. PRODUCTION FORMATS 

The parties agree to produce documents in single-page Group IV B&W 300 DPI TIFF 

file format, with standard delimited load files (DAT files) for metadata as available, and Opticon 

format files (OPT files) with document breaks and page counts. Excel files and other database or 

unimageable formats are agreed to be produced in native format, renamed by their Bates number, 

for example, ABC00000002.xls, and the corresponding native file location referenced in DAT 

files. Separate document level text files shall be provided for all documents produced, and the 

corresponding text file location referenced in DAT files. If particular documents warrant a 

different format, the parties will cooperate to arrange for the mutually acceptable production of 

such documents. The parties agree not to degrade the searchability of documents as part of the 

document production process. DAT files will include the following metadata fields as available: 

a) Begin Bates 

b) End Bates 

c) Begin Bates Attach 

d) End Bates Attach 

e) Custodian All 

f) Email From 

g) Email To 

h) Email CC 

i) Email BCC 

j) Email Subject 

k) Email Date Sent 

l) Email Time Sent 

m) Time Zone 
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STIPULATED ORDER RE: DISCOVERY OF ESI - 3 - CASE NO. 3:16-CV-07396-EMC

n) File Type 

o) File Extension 

p) File Name 

q) Author 

r) Date Created 

s) Time Created 

t) Date Modified 

u) Time Modified 

v) File Size 

w) Page Count 

x) Original File Path 

y) MD5 Hash 

z) Conversation Index 

aa) Email ThreadID 

bb) Document Title 

cc) Native Link (Path to native file in production) 

dd) Path (Path to extracted/OCR text file in production) 

 

7. PHASING 

The parties agree to phase the production of ESI, by first producing ESI held by a party 

which is identified by search terms provided by the requesting party. After an initial production, 

the parties shall identify custodians and search terms for the production of email. For ESI other 

than email, the parties agree to 20 search terms per side. For email, the parties agree to 5 

custodians per side and 10-15 keywords per custodian. 

8. DOCUMENTS PROTECTED FROM DISCOVERY 

a) Pursuant to Fed. R. Evid. 502(d), the production of a privileged or work-productprotected document, whether inadvertent or otherwise, is not a waiver of privilege 

or protection from discovery in this case or in any other federal or state 

proceeding. For example, the mere production of privileged or work-product-
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STIPULATED ORDER RE: DISCOVERY OF ESI - 4 - CASE NO. 3:16-CV-07396-EMC

protected documents in this case as part of a mass production is not itself a waiver 

in this case or in any other federal or state proceeding. 

b) Both parties agree that any inadvertent inclusion of any privileged material shall 

not result in the waiver of any associated privilege nor result in a subject matter 

waiver of any kind. Both parties agree to return any privileged material 

inadvertently disclosed immediately upon notice of the disclosure. 

c) Communications involving trial counsel need not be placed on a privilege log. 

9. MODIFICATION 

This Stipulated Order may be modified by a Stipulated Order of the parties or by the 

Court for good cause shown. 

IT IS SO STIPULATED, through Counsel of Record. 

Dated: January 26, 2018 /s/ Stuart C. Plunkett 

 Counsel for Plaintiff 

Dated: January 26, 2018 /s/ Sarah B. Petty

 Counsel for Defendant 

IT IS ORDERED that the forgoing Agreement is approved. 

Dated: 

UNITED STATES DISTRICT/MAGISTRATE JUDGE

 

1/29/18

U

NITED STATES DISTRICT COURT

NORTHERN DISTRICT OF CALIFORNIA

IT IS SO ORDERED

Judge Edward M. Chen
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STIPULATED ORDER RE: DISCOVERY OF ESI - 5 - CASE NO. 3:16-CV-07396-EMC

Dated: January 26, 2018 

BAKER BOTTS LLP WILMER CUTLER PICKERING 

HALE AND DORR LLP 

/s/ Stuart C. Plunkett /s/ Sarah B. Petty

Stuart C. Plunkett (State Bar No. 187971) 

stuart.plunkett@bakerbotts.com 

Ariel D. House (State Bar No. 280477) 

Ariel.house@bakerbotts.com 

BAKER BOTTS LLP 

101 California Street, Suite 3070 

San Francisco, California 94111 

Telephone: (415) 291-6200 

Facsimile: (415) 291-6300 

Paul R. Morico (pro hac vice) 

paul.morico@bakerbotts.com 

Elizabeth D. Flannery (pro hac vice) 

liz.flannery@bakerbotts.com 

BAKER BOTTS LLP 

One Shell Plaza 

901 Louisiana Street 

Houston, Texas 77002 

Telephone: (713) 229-1234 

Facsimile: (713) 229-1522 

Counsel for Plaintiff

Robert J. Gunther, Jr. 

Omar Khan 

WILMER CUTLER PICKERING HALE AND 

DORR LLP 

7 World Trade Center 

New York, NY 10007 

Telephone: 212-230-8800 

robert.gunther@wilmerhale.com 

omar.khan@wilmerhale.com 

Robert M. Galvin (State Bar No. 171508) 

WILMER CUTLER PICKERING HALE AND 

DORR LLP 

950 Page Mill Road 

Palo Alto, CA 94304 

Telephone: 650-858-6000 

robert.galvin@wilmerhale.com 

Sarah B Petty 

WILMER CUTLER PICKERING HALE AND 

DORR LLP 

60 State Street 

Boston, MA 02109 

Telephone: 617-526-6755 

sarah.petty@wilmerhale.com 

Nora Q.E. Passamaneck (pro hac vice) 

WILMER CUTLER PICKERING HALE 

AND DORR LLP 

1225 17th Street, Suite 2600 

Denver, CO 80202 

Telephone: 720-274-3135 

nora.passamaneck@wilmerhale.com 

Counsel for Defendants
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STIPULATED ORDER RE: DISCOVERY OF ESI - 6 - CASE NO. 3:16-CV-07396-EMC

ATTESTATION 

 I hereby attest that I have obtained concurrence of the above noted signatories as 

indicated by a “conformed” signatures within this e-filed document. 

DATED: January 26, 2018 By: /s/ Stuart C. Plunkett 

Stuart C. Plunkett (SBN 187971) 

stuart.plunkett@bakerbotts.com 

BAKER BOTTS L.L.P. 

101 California Street, Suite 3600 

San Francisco, CA 94111 

Telephone: (415) 291-6204 

Counsel for Plaintiff