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[Federal Register Volume 90, Number 17 (Tuesday, January 28, 2025)]
[Notices]
[Pages 8292-8294]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2025-01769]

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DEPARTMENT OF ENERGY

Federal Energy Regulatory Commission

Privacy Act of 1974; System of Records

AGENCY: Federal Energy Regulatory Commission (FERC), Department of 
Energy (DOE).

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, all agencies are 
required to publish in the Federal Register a notice of their system of 
records. Notice is hereby given that the Federal Energy Regulatory 
Commission (FERC) is publishing a notice of modifications to an 
existing FERC system of records titled ``Commission Restoration of 
Annual Leave Request Files (FERC--28)''.

DATES: Comments on this modified system of records must be received no 
later than 30 days after the date of publication in the Federal 
Register. If no public comment is received during this period or unless 
otherwise published in the Federal Register by FERC, the modified 
system of records will become effective a minimum of 30 days after the 
date of publication in the Federal Register. If FERC receives public 
comments, FERC shall review the comments to determine whether any 
changes to the notice are necessary.

ADDRESSES: Comments may be submitted in writing to Federal Energy 
Regulatory Commission, 888 First Street NE, Washington, DC 20426 or 
electronically to [email protected]. Comments should include that they 
are submitted in response to ``Commission Restoration of Annual Leave 
Requests Files (FERC--28).''

FOR FURTHER INFORMATION CONTACT: Mittal Desai, Chief Information 
Officer & Senior Agency Official for Privacy, Office of the Executive 
Director, Federal Energy Regulatory Commission, 888 First Street NE, 
Washington, 7DC 20426, [email protected], (202) 502-6432.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
and to comply with the Office of Management and Budget (OMB) Memorandum 
M-17-12, ``Preparing for and Responding to a Breach of Personally 
Identifiable Information'', January 3, 2017, this notice has one (1) 
updated routine use (routine use 13) and twelve (13) new routine uses, 
including two routine uses that will permit FERC to disclose 
information as necessary in response to an actual or suspected breach 
that pertains to a breach of its own records or to assist another 
agency in its efforts to respond to a breach that was previously 
published separately at 87 FR 35543 (June 10, 2022).
    The following sections have been updated to reflect changes made 
since the publication of the last notice in the Federal Register: 
dates; addresses; for further information contact; system location; 
system manager(s); purpose(s) of the system; categories of records in 
the system; record source categories; routine uses of records 
maintained in the system, including categories of users and the purpose 
of such; policies and practices for storage of records; policies and 
practices for retention and disposal of records; administrative, 
technical, physical safeguards; record access procedures; contesting 
record procedures; notification procedures; and history.

SYSTEM NAME AND NUMBER:
    Commission Restoration of Annual Leave Request Files (FERC--28).

SECURITY CLASSIFICATION:
    Unclassified.

[[Page 8293]]

SYSTEM LOCATION:
    Federal Energy Regulatory Commission, Office of the Executive 
Director, Chief Human Officer Directorate, Workforce Relations 
Division, 888 First Street NE, Washington, DC 20426.

SYSTEM MANAGER(S):
    Director, Workforce Relations Division, Chief Human Officer 
Directorate, Office of the Executive Director, Federal Energy 
Regulatory Commission, 888 First Street NE, Washington, DC 20426, (202) 
502-6475.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 CFR 630.101.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system of records is to maintain documentation 
on employees requesting restoration of excess annual leave lost.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The categories of individuals on whom records are maintained are 
FERC current and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records maintained in the system include name, 
title, grade, series, basis of the request, reason, hours forfeited, 
hours requested for restoration, reason for the request, date of 
approval, signature, supervisor's name and signature, reviewing 
official's name and signature, date of approval or disapproval, the 
request for restoration, any supporting documents, and the decision 
document.

RECORD SOURCE CATEGORIES:
    Records are obtained from Workforce Relations Division director, 
office directors, FERC employees submitting the request, and personnel 
specialists.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, information maintained in this system may 
be disclosed to authorized entities outside FERC for purposes 
determined to be relevant and necessary as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To appropriate agencies, entities, and persons when (a) FERC 
suspects or has confirmed that there has been a breach of the system of 
records; (b) FERC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, the Commission 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (c) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Commission's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    2. To another Federal agency or Federal entity, when FERC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (a) responding to 
a suspected or confirmed breach; or (b) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    3. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of that individual.
    4. To the Equal Employment Opportunity Commission (EEOC) when 
requested in connection with investigations of alleged or possible 
discriminatory practices, examination of Federal affirmative employment 
programs, or other functions of the Commission as authorized by law or 
regulation.
    5. To the Federal Labor Relations Authority or its General Counsel 
when requested in connection with investigations of allegations of 
unfair labor practices or matters before the Federal Service Impasses 
Panel.
    6. To disclose information to another Federal agency, to a court, 
or a party in litigation before a court or in an administrative 
proceeding being conducted by a Federal agency, when the Government is 
a party to the judicial or administrative proceeding. In those cases 
where the Government is not a party to the proceeding, records may be 
disclosed if a subpoena has been signed by a judge.
    7. To the Department of Justice (DOJ) for its use in providing 
legal advice to FERC or in representing FERC in a proceeding before a 
court, adjudicative body, or other administrative body, where the use 
of such information by the DOJ is deemed by FERC to be relevant and 
necessary to the advice or proceeding, and such proceeding names as a 
party in interest: (a) FERC; (b) any employee of FERC in his or her 
official capacity; (c) any employee of FERC in his or her individual 
capacity where DOJ has agreed to represent the employee; or (d) the 
United States, where FERC determines that litigation is likely to 
affect FERC or any of its components.
    8. To non-Federal Personnel, such as contractors, agents, or other 
authorized individuals performing work on a contract, service, 
cooperative agreement, job, or other activity on behalf of FERC or 
Federal Government and who have a need to access the information in the 
performance of their duties or activities.
    9. To the National Archives and Records Administration in records 
management inspections and its role as Archivist.
    10. To the Merit Systems Protection Board or the Board's Office of 
the Special Counsel, when relevant information is requested in 
connection with appeals, special studies of the civil service and other 
merit systems, review of OPM rules and regulations, and investigations 
of alleged or possible prohibited personnel practices.
    11. To appropriate Federal, State, or local agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, if the information may be relevant to a potential 
violation of civil or criminal law, rule, regulation, order.
    12. To appropriate agencies, entities, and person(s) that are a 
party to a dispute, when FERC determines that information from this 
system of records is reasonably necessary for the recipient to assist 
with the resolution of the dispute; and the information may include the 
name, address, telephone number, email address, and affiliation of the 
agency, entity, and/or person(s) seeking and/or participating in 
dispute resolution services, where appropriate.
    13. To Office of Personnel Management (OPM) or Government 
Accountability Office (GAO) during the course of on-site inspections or 
human resources audits.
    14. To Department of Interior to enter the information in a federal 
shared service provider.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are stored in electronic format. Electronic records are 
stored on a SharePoint site within FERC's network. Data access is 
restricted to agency personnel whose responsibilities require access. 
Access to electronic records is controlled by the organization's Single 
Sign-On and Multi-Factor Authentication Solution. Role based access is 
used to restrict data access and the organization employs the principle 
of least privilege, allowing only authorized users with access (or 
processes acting on behalf of users) necessary to accomplish assigned 
tasks

[[Page 8294]]

in accordance with organizational missions and business functions.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by employee name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained in accordance with the applicable National 
Archives and Records Administration (NARA) schedule, General Records 
Schedule (GRS) 2.4: Employee Compensation and Benefits Records, Item 
030: Time and Attendance Records. Disposition Authority: DAA-GRS-2019-
0004-0002. Destroy when 3 years old, but longer retention is authorized 
if required for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    See Policies and Practices for Storage of Records.

RECORD ACCESS PROCEDURES:
    Individuals requesting access to the contents of records must 
submit a request through the Freedom of Information Act (FOIA) office. 
The FOIA website is located at: https://www.ferc.gov/foia. Requests may 
be submitted through the following portal: https://www.ferc.gov/enforcement-legal/foia/electronic-foia-privacy-act-request-form. 
Written requests for access to records should be directed to: Director, 
Office of External Affair, Federal Energy Regulatory Commission, 888 
First Street NE, Washington, DC 20426.

CONTESTING RECORD PROCEDURES:
    See Records Access procedures.

NOTIFICATION PROCEDURES:
    Generalized notice is provided by the publication of this notice. 
For specific notice, see Records Access Procedure, above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    65 FR 21750 (April 24, 2000).

    Issued: January 21, 2025.
Debbie-Anne A. Reese,
Secretary.
[FR Doc. 2025-01769 Filed 1-27-25; 8:45 am]
BILLING CODE 6717-01-P
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