Farm Credit Administration 

Freedom of Information Act Annual Report 

FY 2013

I. BASIC INFORMATION REGARDING REPORT

1. Name, title, address, and telephone number of person(s) to be contacted with questions about 

the Report. 

Jane M. Virga, Senior Counsel, Chief FOIA Officer 

Farm Credit Administration 

Office of General Counsel 

1501 Farm Credit Drive 

McLean, VA 22102-5090 

703-883-4071 

Jeffrey C. Pienta, FOIA Officer

Farm Credit Administration 

Office of General Counsel 

1501 Farm Credit Drive 

McLean, VA 22102-5090 

703-883-4431

2. Electronic address for Report on the World Wide Web. 

http://www.fca.gov/home/freedom_info.html

3. How to obtain a copy of the Report in paper form. 

Contact Jane Virga or Jeffrey Pienta, at the above address. 

II. MAKING A FOIA REQUEST 

1. FOIA requests to FCA must be made by mail, facsimile, or email at the following addresses:

Freedom of Information Act Officer

1501 Farm Credit Drive 

McLean, VA 22102-5090 

703-883-4431

Fax: 703-883-0052

foiaofficer@fca.gov

Note: the FCA does not have any individual agency components.
2. The FOIA is a law that gives the public access to Federal agency records unless they are 

exempt or excluded from being subject to the FOIA. Under the various FOIA exemptions, 

the FCA withholds confidential financial and commercial information, personal 

information, deliberative materials, attorney work product, legal advice, and bank 

examination materials. Examples of these kinds of records are: Reports of Examination and 

workpapers, memoranda containing advice and recommendations, legal opinions, personal 

notes, and some personnel records. The FCA typically releases the following records: 

Bookletters, Informational memoranda, newsletters, news releases, the telephone directory, 

salary information, the Policy and Procedure Manual, and transcripts of public testimony.

With respect to exclusions, Congress excluded three discrete categories of law enforcement 

and national security records from FOIA’s requirements. See 5 U.S.C. § 552(c) (2006 & 

Supp. IV (2010). Thus, FCA limits its responses to those records that are subject to the 

FOIA’s requirements. FCA provides a notice to this effect on its webpage and in every 

FOIA response and thus requesters should not take such notices as an indication that 

excluded records do, or do not, exist.

III. ACRONYMS, DEFINITIONS, AND EXEMPTIONS 

1. Agency-specific acronyms or other terms. 

Farm Credit Administration (FCA or Agency) 

2. Definitions of terms used in this Report:

a. Administrative Appeal – a request to a federal agency asking that it review at a higher 

administrative level a FOIA determination made by the agency at the initial request level.

b. Average Number – the number obtained by dividing the sum of a group of numbers by 

the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is 8. 

c. Backlog – the number of requests or administrative appeals that are pending at an agency 

at the end of the fiscal year that are beyond the statutory time period for a response. 

d. Component – for agencies that process requests on a decentralized basis, a “component” 

is an entity, also sometimes referred to as an Office, Division, Bureau, Center, or 

Directorate, within the agency that processes FOIA requests. The FOIA now requires that 

agencies include in their Annual FOIA Report data for both the agency overall and for each 

principal component of the agency.

e. Consultation – the procedure whereby the agency responding to a FOIA request first 

forwards a record to another agency for its review because that other agency has an interest 

in the document. Once the agency in receipt of the consultation finishes its review of the 

record, it responds back to the agency that forwarded it. That agency, in turn, will then 

respond to the FOIA requester.
f. Exemption 3 Statute – a federal statute that exempts information from disclosure and 

which the agency relies on to withhold information under subsection (b)(3) of the FOIA.

g. FOIA Request – a FOIA request is generally a request to a federal agency for access to 

records concerning another person (i.e., a “third-party” request), or concerning an 

organization, or a particular topic of interest. FOIA requests also include requests made by 

requesters seeking records concerning themselves (i.e., “first-party” requests) when those 

requesters are not subject to the Privacy Act, such as non-U.S. citizens. Moreover, because 

all first-party requesters should be afforded the benefit of both the access provisions of the 

FOIA as well as those of the Privacy Act, FOIA requests also include any first-party 

requests where an agency determines that it must search beyond its Privacy Act “systems of 

records” or where a Privacy Act exemption applies, and the agency looks to FOIA to afford 

the greatest possible access. All requests which require the agency to utilize the FOIA in 

responding to the requester are included in this Report. 

Additionally, a FOIA request includes records referred to the agency for processing and 

direct response to the requester. It does not, however, include records for which the agency 

has received a consultation from another agency. (Consultations are reported separately in 

Section XII of this Report.)

h. Full Grant – an agency decision to disclose all records in full in response to a FOIA 

request. 

i. Full Denial – an agency decision not to release any records in response to a FOIA 

request because the records are exempt in their entireties under one or more of the FOIA 

exemptions, or because of a procedural reason, such as when no records could be located. 

j. Median Number – the middle, not average, number. For example, of 3, 7, and 14, the 

median number is 7.

k. Multi-Track Processing – a system in which simple requests requiring relatively 

minimal review are placed in one processing track and more voluminous and complex 

requests are placed in one or more other tracks. Requests granted expedited processing are 

placed in yet another track. Requests in each track are processed on a first in/first out basis. 

i. Expedited Processing – an agency will process a FOIA request on an expedited 

basis when a requester satisfies the requirements for expedited processing as set 

forth in the statute and in agency regulations. 

ii. Simple Request – a FOIA request that an agency using multi-track processing 

places in its fastest (non- expedited) track based on the low volume and/or 

simplicity of the records requested. 
iii. Complex Request – a FOIA request that an agency using multi-track processing 

places in a slower track based on the high volume and/or complexity of the 

records requested. 

l. Partial Grant/Partial Denial – in response to a FOIA request, an agency decision to 

disclose portions of the records and to withhold other portions that are exempt under the 

FOIA, or to otherwise deny or otherwise deny a portion of the request for a procedural 

reason. 

m.Pending Request or Pending Administrative Appeal – a request or administrative 

appeal for which an agency has not taken final action in all respects. 

n. Perfected Request – a request for records which reasonably describes such records and 

is made in accordance with published rules stating the time, place, fees (if any) and 

procedures to be followed. 

o. Processed Request or Processed Administrative Appeal – a request or administrative 

appeal for which an agency has taken final action in all respects. 

p. Range in Number of Days – the lowest and highest number of days to process requests 

or administrative appeals. 

q. Time Limits – the time period in the statute for an agency to respond to a FOIA request 

(ordinarily twenty working days from receipt of a perfected FOIA request). 

3. Concise descriptions of the nine FOIA exemptions:

a. Exemption 1: classified national defense and foreign relations information

b. Exemption 2: internal agency rules and practices

c. Exemption 3: information that is prohibited from disclosure by another federal law

d. Exemption 4: trade secrets and other confidential business information

e. Exemption 5: inter-agency or intra-agency communications that are protected by legal 

privileges

f. Exemption 6 : information involving matters of personal privacy

g. Exemption 7: records or information compiled for law enforcement purposes, to the extent 

that the production of those records (A) could reasonably be expected to interfere with 

enforcement proceedings, (B) would deprive a person of a right to a fair trial or an impartial 
adjudication, (C) could reasonably be expected to constitute an unwarranted invasion of personal 

privacy, (D) could reasonably be expected to disclose the identity of a confidential source, (E) 

would disclose techniques and procedures for law enforcement investigations or prosecutions, or 

would disclose guidelines for law enforcement investigations or prosecutions, or (F) could 

reasonably be expected to endanger the life or physical safety of any individual

h. Exemption 8: information relating to the supervision of financial institutions

i. Exemption 9 geological information on wells
IV. EXEMPTION 3 STATUTES 

Statute Type of Information

Withheld Case Citation Agency / Component

Number of 

Times

Relied upon

by Agency / 

Component

Total Number 

of

Times Relied 

upon

by Agency 

Overall

N/A N/A N/A FCA 0

0
V.A. FOIA REQUESTS -- RECEIVED, PROCESSED AND PENDING FOIA REQUESTS

Agency / Component

Number of 

Requests

Pending as of 

Start

of Fiscal Year

Number of

Requests 

Received

in Fiscal Year

Number of

Requests 

Processed

in Fiscal Year

Number of 

Requests

Pending as of End

of Fiscal Year

FCA 1 29 29 1

0

AGENCY OVERALL 1 29 29 1
V.B.(1). DISPOSITION OF FOIA REQUESTS -- ALL PROCESSED REQUESTS

Agency / 

Component

Number 

of Full 

Grants

Number 

of Partial 

Grants / 

Partial 

Denials

Number of 

Full Denials 

Based on 

Exemptions

Number of Full Denials Based on Reasons Other than Exemptions

No 

Records

All Records 

Referred to 

Another 

Component 

or Agency

Request 

Withdrawn

FeeRelated 

Reason

Records 

not 

Reasonably 

Described

Improper 

FOIA 

Request 

for Other 

Reason

Not 

Agency 

Record

Duplicate 

Request

Other 

*Explain 

in Chart 

Below

TOTAL

FCA 18 3 1 5 0 2 0 0 0 0 0 0 29

0

AGENCY 

OVERALL 18 3 1 5 0 2 0 0 0 0 0 0 29
V.B.(2). DISPOSITION OF FOIA REQUESTS -- "OTHER" REASONS FOR "FULL DENIALS 

BASED ON REASONS OTHER THAN EXEMPTIONS"

Agency / 

Component Description of "Other" Reasons for Denials from Chart B(1)

Number of Times 

"Other" Reason 

Was Relied Upon

TOTAL

FCA N/A 0

0

AGENCY 

OVERALL 0
V.B.(3). DISPOSITION OF FOIA REQUESTS -- NUMBER OF TIMES EXEMPTIONS APPLIED

Agency / 

Component Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(F) Ex. 8 Ex. 9

FCA 0 0 0 0 1 1 0 0 0 0 0 0 3 0

AGENCY 

OVERALL 0 0 0 0 1 1 0 0 0 0 0 0 3 0
VI.A. ADMINISTRATIVE APPEALS OF INITIAL DETERMINATIONS OF FOIA REQUESTS --

RECEIVED, PROCESSED, AND PENDING ADMINISTRATIVE APPEALS

Agency / Component

Number of Appeals

Pending as of Start

of Fiscal Year

Number of

Appeals Received

in Fiscal Year

Number of

Appeals Processed

in Fiscal Year

Number of Appeals

Pending as of End

of Fiscal Year

FCA 0 1 1 0

0

AGENCY OVERALL 0 1 1 0
VI.B. DISPOSITION OF ADMINISTRATIVE APPEALS -- ALL PROCESSED APPEALS

Agency / Component Number Affirmed on 

Appeal

Number Partially 

Affirmed & Partially 

Reversed/Remanded on 

Appeal

Number Completely 

Reversed/Remanded on 

Appeal

Number of Appeals 

Closed for Other 

Reasons

TOTAL

FCA 1 0 0 0 1

0

AGENCY OVERALL 1 0 0 0 1
VI.C.(1). REASONS FOR DENIAL ON APPEAL -- NUMBER OF TIMES EXEMPTIONS APPLIED

Agency / 

Component Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(F) Ex. 8 Ex. 9

FCA 0 0 0 0 1 1 0 0 0 0 0 0 1 0

AGENCY 

OVERALL 0 0 0 0 1 1 0 0 0 0 0 0 1 0
VI.C.(2). REASONS FOR DENIAL ON APPEAL -- REASONS OTHER THAN EXEMPTIONS

Agency / 

Component

No 

Records

Records 

Referred at 

Initial 

Request 

Level

Request 

Withdrawn

FeeRelated 

Reason

Records 

not 

Reasonably 

Described

Improper 

Request 

for Other 

Reasons

Not 

Agency 

Record

Duplicate 

Request or 

Appeal

Request in 

Litigation

Appeal 

Based 

Solely on 

Denial of 

Request 

for 

Expedited 

Processing

Other 

*Explain in

chart 

below

FCA 0 0 0 0 0 0 0 0 0 0 1

AGENCY 

OVERALL 0 0 0 0 0 0 0 0 0 0 1
VI.C.(3). REASONS FOR DENIAL ON APPEAL -- "OTHER" REASONS

Agency / 

Component Description of "Other" Reasons for Denial on Appeal from Chart C(2)

Number of Times 

"Other" Reason 

Was Relied Upon

TOTAL

FCA A Portion of Appeal Denied for “Other Reasons” Because it Raised Only 

Issues Outside of Scope of Initial Request 1 1

AGENCY 

OVERALL 1
VI.C.(4). RESPONSE TIME FOR ADMINISTRATIVE APPEALS

Agency / Component Median Number of Days Average Number of 

Days Lowest Number of Days Highest Number of Days

AGENCY OVERALL 15.00 15.00 15.00 15.00
VI.C.(5). TEN OLDEST PENDING ADMINISTRATIVE APPEALS

Agency / 

Component

10th 

Oldest 

Appeal

9th 8th 7th 6th 5th 4th 3rd 2nd Oldest 

Appeal

Date of Appeal

Number of Days 

Pending

AGENCY 

OVERALL

Date of Appeal N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

Number of Days 

Pending 0 0 0 0 0 0 0 0 0 0
VII.A. FOIA REQUESTS -- RESPONSE TIME FOR ALL PROCESSED PERFECTED REQUESTS

Agency / 

Component

SIMPLE COMPLEX EXPEDITED PROCESSING

Median 

Number 

of Days

Average 

Number 

of Days

Lowest 

Number 

of Days

Highest 

Number 

of Days

Median 

Number 

of Days

Average 

Number 

of Days

Lowest 

Number

of Days

Highest 

Number 

of Days

Median 

Number 

of Days

Average 

Number 

of Days

Lowest 

Number 

of Days

Highest 

Number 

of Days

AGENCY 

OVERALL 10.5 9.57 <1 18 N/A N/A N/A N/A 18 18 18 18
VII.B. PROCESSED REQUESTS -- RESPONSE TIME FOR PERFECTED REQUESTS IN WHICH INFORMATION WAS 

GRANTED

Agency / 

Component

SIMPLE COMPLEX EXPEDITED PROCESSING

Median 

Number 

of Days

Average 

Number 

of Days

Lowest 

Number 

of Days

Highest 

Number 

of Days

Median 

Number 

of Days

Average 

Number 

of Days

Lowest 

Number 

of Days

Highest 

Number 

of Days

Median 

Number 

of Days

Average 

Number 

of Days

Lowest 

Number 

of Days

Highest 

Number 

of Days

AGENCY 

OVERALL 9 9 <1 18 N/A N/A N/A N/A 18 18 18 18
VII.C. PROCESSED SIMPLE REQUESTS -- RESPONSE TIME IN DAY INCREMENTS

Agency / 

Component

<1-20

Days

21-40

Days

41-60

Days

61-80

Days

81-100 

Days

101-120 

Days

121-140 

Days

141-160 

Days

161-180 

Days

181-200 

Days

201-300 

Days

301-400 

Days

401+

Days TOTAL

FCA 28 0 0 0 0 0 0 0 0 0 0 0 0 28

0

AGENCY 

OVERALL 28 0 0 0 0 0 0 0 0 0 0 0 0 28
VII.C. PROCESSED COMPLEX REQUESTS -- RESPONSE TIME IN DAY INCREMENTS

Agency / 

Component

<1-20

Days

21-40

Days

41-60

Days

61-80

Days

81-100 

Days

101-120 

Days

121-140 

Days

141-160 

Days

161-180 

Days

181-200 

Days

201-300 

Days

301-400 

Days

401+

Days TOTAL

FCA 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0

AGENCY 

OVERALL 0 0 0 0 0 0 0 0 0 0 0 0 0 0
VII.C. PROCESSED REQUESTS GRANTED EXPEDITED PROCESSING -- RESPONSE TIME IN DAY INCREMENTS

Agency / 

Component

<1-20

Days

21-40

Days

41-60

Days

61-80

Days

81-100 

Days

101-120 

Days

121-140 

Days

141-160 

Days

161-180 

Days

181-200 

Days

201-300 

Days

301-400 

Days

401+

Days TOTAL

FCA 1 0 0 0 0 0 0 0 0 0 0 0 0 1

0

AGENCY 

OVERALL 1 0 0 0 0 0 0 0 0 0 0 0 0 1
VII.D. PENDING REQUESTS -- ALL PENDING PERFECTED REQUESTS

Agency / Component

SIMPLE COMPLEX EXPEDITED PROCESSING

Number 

Pending

Median 

Number of 

Days

Average 

Number of 

Days

Number 

Pending

Median 

Number of 

Days

Average 

Number of 

Days

Number 

Pending

Median 

Number of 

Days

Average 

Number of 

Days

AGENCY OVERALL 1 11 11 0 0 0 0 0 0
VII.E. PENDING REQUESTS -- TEN OLDEST PENDING PERFECTED REQUESTS

Agency / 

Component

10th 

Oldest 

Request

9th 8th 7th 6th 5th 4th 3rd 2nd Oldest 

Request

Date of Receipt

Number of Days 

Pending

AGENCY 

OVERALL

Date of Receipt N/A N/A N/A N/A N/A N/A N/A N/A N/A2013-09-13

Number of Days 

Pending 0 0 0 0 0 0 0 0 0 11
VIII.A. REQUESTS FOR EXPEDITED PROCESSING

Agency / 

Component Number Granted Number Denied

Median Number of 

Days to 

Adjudicate

Average Number 

of Days to 

Adjudicate

Number 

Adjudicated 

Within Ten 

Calendar Days

AGENCY 

OVERALL 1 0 2 2 1
VIII.B. REQUESTS FOR FEE WAIVER

Agency / 

Component Number Granted Number Denied

Median Number of 

Days to 

Adjudicate

Average Number 

of Days to 

Adjudicate

AGENCY 

OVERALL 0 0 N/A N/A
IX. FOIA PERSONNEL AND COSTS

Agency / 

Component

PERSONNEL COSTS

Number of "FullTime FOIA 

Employees"

Number of 

"Equivalent FullTime FOIA 

Employees"

Total Number of 

"Full-Time FOIA 

Staff"

Processing Costs Litigation-Related 

Costs Total Costs

FCA 0 1 1 $33,014.00 $0.00 $33,014.00

0 $0.00

AGENCY 

OVERALL 0 1 1 $33,014.00 $0.00 $33,014.00
X. FEES COLLECTED FOR PROCESSING REQUESTS

Agency / Component Total Amount of Fees 

Collected

Percentage of Total 

Costs

FCA $0.00 0.00%

AGENCY OVERALL $0.00 0.00%
XII.A. BACKLOGS OF FOIA REQUESTS AND ADMINISTRATIVE APPEALS

Agency / Component

Number of Backlogged 

Requests as of End of 

Fiscal Year

Number of Backlogged 

Appeals as of End of 

Fiscal Year

FCA 0 0

AGENCY OVERALL 0 0
XII.B. CONSULTATIONS ON FOIA REQUESTS -- RECEIVED, PROCESSED, AND 

PENDING CONSULTATIONS

Agency / Component

Number of 

Consultations Received 

from Other Agencies 

that were Pending at the 

Agency as of Start

of the Fiscal Year

Number of

Consultations Received

from Other Agencies 

During the Fiscal Year

Number of 

Consultations Received 

from Other Agencies 

that were Processed by 

the Agency During the 

Fiscal Year

Number of 

Consultations Received 

from Other Agencies 

that were Pending at the 

Agency as of End

of the Fiscal Year

FCA 0 0 0 0

0

AGENCY OVERALL 0 0 0 0
XII.C. CONSULTATIONS ON FOIA REQUESTS -- TEN OLDEST CONSULTATIONS RECEIVED FROM OTHER AGENCIES 

AND PENDING AT THE AGENCY

Agency / 

Component

10th Oldest 

Consultation 9th 8th 7th 6th 5th 4th 3rd 2nd Oldest Consultation

Date

Number of Days

AGENCY 

OVERALL

Date N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

Number of Days 0 0 0 0 0 0 0 0 0 0
XII.D.(1). COMPARISON OF NUMBERS OF REQUESTS FROM PREVIOUS AND CURRENT ANNUAL REPORT --

REQUESTS RECEIVED AND PROCESSED

Agency / Component

NUMBER OF REQUESTS RECEIVED NUMBER OF REQUESTS PROCESSED

Number Received 

During Fiscal Year from 

Last Year's Annual 

Report

Number Received 

During Fiscal Year from 

Current Annual Report

Number Processed 

During Fiscal Year from 

Last Year's Annual 

Report

Number Processed 

During Fiscal Year from 

Current Annual Report

FCA 34 29 35 29

AGENCY OVERALL 34 29 35 29
XII.D.(2). COMPARISON OF NUMBERS OF REQUESTS FROM PREVIOUS AND CURRENT 

ANNUAL REPORT -- BACKLOGGED REQUESTS

Agency / Component

Number of Backlogged 

Requests as of End of the 

Fiscal Year from Previous 

Annual Report

Number of Backlogged 

Requests as of End of the 

Fiscal Year from Current 

Annual Report

FCA 0 0

AGENCY OVERALL 0 0
XII.E.(1). COMPARISON OF NUMBERS OF ADMINISTRATIVE APPEALS FROM PREVIOUS AND CURRENT ANNUAL 

REPORT -- APPEALS RECEIVED AND PROCESSED

Agency / Component

NUMBER OF APPEALS RECEIVED NUMBER OF APPEALS PROCESSED

Number Received 

During Fiscal Year from 

Last Year's Annual 

Report

Number Received 

During Fiscal Year from 

Current Annual Report

Number Processed 

During Fiscal Year from 

Last Year's Annual 

Report

Number Processed 

During Fiscal Year from 

Current Annual Report

FCA 0 1 0 1

AGENCY OVERALL 0 1 0 1
XII.E.(2). COMPARISON OF NUMBERS OF ADMINISTRATIVE APPEALS FROM 

PREVIOUS AND CURRENT ANNUAL REPORT -- BACKLOGGED APPEALS

Agency / Component

Number of Backlogged 

Appeals as of End of the 

Fiscal Year from Previous 

Annual Report

Number of Backlogged 

Appeals as of End of the 

Fiscal Year from Current 

Annual Report

FCA 0 0

AGENCY OVERALL 0 0