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[Federal Register Volume 90, Number 15 (Friday, January 24, 2025)]
[Notices]
[Pages 8127-8129]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2025-01682]

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FEDERAL RESERVE SYSTEM

Privacy Act of 1974; System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice 
is given that the Board of Governors of the Federal Reserve System 
(Board) proposes to modify an existing system of records entitled 
BGFRS/OIG-2 ``Office of Inspector General (OIG) Personnel Records.'' 
These records are collected and maintained to assist the OIG in making 
determinations regarding hiring, retention, promotion, performance 
evaluations, recognition, and training of OIG personnel. These records 
are also used to respond to ethics inquires and provide advice.

DATES: Comments must be received on or before February 24, 2025. This 
new system of records will become effective February 24, 2025, without 
further notice, unless comments dictate otherwise.
    The Office of Management and Budget (OMB), which has oversight 
responsibility under the Privacy Act, requires a 30-day period prior to 
publication in the Federal Register in which to review the system and 
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4) 
and (11).

ADDRESSES: You may submit comments, identified by BGFRS/OIG-2: FRB--OIG 
Personnel Records, by any of the following methods:
     Agency Website: https://www.federalreserve.gov/apps/proposals/. Follow the instructions for submitting comments, including 
attachments. Preferred Method.
     Mail: Ann E. Misback, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue NW, 
Washington, DC 20551.
     Hand Delivery/Courier: Same as mailing address.
     Other Means: [email protected]. You must include the 
docket number in the subject line of the message.
    Comments received are subject to public disclosure. In general, 
comments received will be made available on the Board's website at 
https://www.federalreserve.gov/apps/proposals/ without change and will 
not be modified to remove personal or business information including 
confidential, contact, or other identifying information. Comments 
should not include any information such as confidential information 
that would be not appropriate for public disclosure. Public comments 
may also be viewed electronically or in person in Room M-4365A, 2001 C 
St. NW, Washington, DC 20551, between 9 a.m. and 5 p.m. during Federal 
business weekdays.

FOR FURTHER INFORMATION CONTACT: Matthew C. Glover, Senior Counsel, 
(202) 736-1994 or [email protected]; Legal Division, Board of 
Governors of the Federal Reserve System, 20th Street and Constitution 
Avenue NW, Washington, DC 20551. For users of telephone systems via 
text telephone (TTY) or any TTY-based Telecommunications Relay 
Services, please call 711 from any telephone, anywhere in the United 
States.

SUPPLEMENTARY INFORMATION: The Board is amending BGFRS/OIG-2 to reflect 
changes that have occurred since this system of records was last 
amended in 2008.
    The Board is updating the categories of records to include video 
and audio recordings and facilitate the Board OIG's voluntary 
compliance with certain provisions of Executive Order 14074, Advancing 
Effective, Accountable Policing and Criminal Justice Practices to 
Enhance Public Trust and Public Safety, issued May 25, 2022. Video and 
audio recordings of individuals may be captured by OIG criminal 
investigators wearing body cameras during investigative operations and 
may be relevant to the OIG's personnel determinations. While such video 
and audio recordings will generally be stored in BGFRS/OIG-1, ``FRB--
OIG Investigative Records,'' they may be duplicated and stored in this 
OIG Personnel records system to the extent necessary to assist the OIG 
in making determinations related to hiring, retention, promotion, 
performance evaluations, recognition, or training of OIG personnel. 
Accordingly, the Board is also adding E.O. 14074 to the list of 
authorities for this system.
    The Board is also updating the categories of records included in 
the system to add ethics related records. Consistent with this 
addition, the Board is revising the purpose of the system to reflect 
the OIG's use of the records to respond to ethics inquiries and provide 
related advice. Further, the Board is also revising the category of 
individuals covered by the system to include prospective employees of 
the OIG. The Board is also updating the location of the system, the 
system manager, and the access controls.
    In addition, the Board is revising system-specific Routine Use 4 
and deleting system-specific Routine Use 5. The Board is deleting the 
current Routine Use 5 as disclosures contemplated under that use will 
now be incorporated into revised Routine Use 4. The Board is also 
revising system-specific Routine Use 4 regarding the audit or review of 
the OIG's

[[Page 8128]]

investigatory program by outside entities or persons to permit the 
release of individually identifiable information. The Board is making 
this change because the OIG may need to be able to share identifiable 
information for an audit or review to be effective. In its current 
form, the Routine Use 4 limits disclosure to information that is not 
individually identifiable information; however, release of information 
that is not individually identifiable is not a disclosure of Privacy 
Act information and therefore the Board is revising Routine Use 4 to 
remove this language. Finally, the revision to system-specific Routine 
Use 4 also accounts for the technical amendments to the Inspector 
General Act of 1978, which replaced the Executive Council on Integrity 
and Efficiency and the President's Council on Integrity and Efficiency 
with the Council of the Inspectors General on Integrity and Efficiency.
    In order to permit information sharing contemplated under E.O. 
14074, the Board is amending the system to add a new routine use, which 
will be Routine Use 5. The new routine use will permit the Board to 
disclose information to a federal, state, or local agency maintaining 
civil, criminal, or other relevant investigative information for 
purposes of data collection on OIG law enforcement activities. This 
routine use will allow the Board to share information with various 
government-wide databases, such as the FBI National Use-of-Force Data 
Database, to enhance public trust and public safety.
    The Board is also making technical changes to BFRS/OIG-2 consistent 
with the template laid out in OMB Circular No. A-108. Accordingly, the 
Board is making technical corrections and non-substantive language 
revisions to the following categories: ``Policies and Practices for 
Storage of Records,'' ``Policies and Practices for Retrieval of 
Records,'' ``Policies and Practices for Retention and Disposal of 
Records,'' ``Administrative, Technical and Physical Safeguards,'' 
``Record Access Procedures,'' ``Contesting Record Procedures'' and 
``Notification Procedures.'' The Board is also adding the following new 
fields: ``Security Classification'' and ``History.''

SYSTEM NAME AND NUMBER:
    BGFRS/OIG-2, FRB--OIG Personnel Records

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Inspector General (OIG) for the Board of Governors of the 
Federal Reserve System (Board) and the Consumer Financial Protection 
Bureau (CFPB), 1825 and 1875 I Street NW, Washington, DC 20006.

SYSTEM MANAGER(S):
    John Weismiller, Chief of Staff to the Inspector General, (202) 
973-6180 or [email protected]; Office of Inspector General 
(OIG), Board of Governors of the Federal Reserve System and Consumer 
Financial Protection Bureau, 1825 and 1875 I Street NW, Washington, DC 
20006.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 8E of the Inspector General Act of 1978 (5 U.S.C. 
415(g)(2)), Section 11 of the Federal Reserve Act (12 U.S.C. 248(l)), 
Executive Order 9397, and Executive Order 14074.

PURPOSE(S) OF THE SYSTEM:
    These records are collected and maintained to assist the OIG in 
making determinations regarding hiring, retention, promotion, 
performance evaluations, recognition, and training of OIG personnel. 
These records are also used to respond to ethics inquires and provide 
related advice.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who have applied for employment with the OIG, prospective 
employees, and OIG employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The OIG personnel system contains information relating to hiring, 
education, training, employment history, earnings, and ethics inquires 
and advice for OIG employees. It also contains but is not limited to 
personnel-related information such as appraisals of past performance, 
the results of tests, appraisals of potential, honors, and awards of 
fellowships, military service or veteran status, school transcripts, 
work samples, birth date and Social Security number, offer letters and 
correspondence, reference checks, and the contacts details (including 
the home address) of past, present, and prospective employees of the 
OIG. The OIG personnel system may contain video and audio recordings, 
and other information of a personal nature provided or obtained in 
connection with an investigation. The OIG personnel system may also 
include allocations of time spent on various OIG projects and tasks and 
related documents and reports.

RECORD SOURCE CATEGORIES:
    Information is provided by the individual to whom the record 
pertains, educational institutions, Board officials, and other 
individuals or entities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    General routine uses A, B, C, D, E, F, G, I, and J apply to this 
system. These general routine uses are located at: https://www.federalreserve.gov/files/SORN page general-routine-uses-of-board-
systems-of-records.pdf and are published in the Federal Register at 83 
FR 43872 (August 28, 2018) at 43873-74. In addition, records may also 
be used to disclose:
    1. information to intelligence agencies of the United States, 
including the U.S. Department of Defense, the National Security Agency, 
the Central Intelligence Agency, and the Federal Bureau of 
Investigation, for use in intelligence activities;
    2. information to any source from which information is requested by 
the OIG in the course of an investigation, to the extent necessary to 
identify the individual, inform the course of the nature and purpose of 
the investigation, and to identify the type of information requested;
    3. information in producing summary descriptive statistics and 
analytical studies to support the function for which the records are 
collected and maintained, or for related workforce studies (While 
published statistics and studies do not contain individual identifiers, 
in some instances the selection of elements of data included in the 
study may be structured in such a way as to make the data individually 
identifiable by inference.);
    4. information to other federal entities, such as other federal 
OIGs or the U.S. Government Accountability Office; or to members of the 
Council of Inspectors General on Integrity and Efficiency (CIGIE), 
officials and administrative staff authorized by CIGIE to conduct or 
participate in assessment reviews, or to a private party with which the 
OIG or the Board has contracted for the purpose of auditing, reviewing, 
or conducting qualitative assessment reviews of the performance or 
internal safeguards and management procedures of the OIG, provided the 
entity acknowledges writing that it is required to maintain Privacy Act 
safeguards for the information; and
    5. information to a federal, state, or local agency maintaining 
civil, criminal or other relevant investigative information for 
purposes of data collection on OIG law enforcement activities.

[[Page 8129]]

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper records in this system are stored in locked file cabinets 
with access limited to staff with a need to know. Electronic records 
are stored on a secure server with access limited to staff with a need 
to know.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by a variety of personal identification 
means such as Social Security Number, name, or other personal 
identifier.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All records are retained for the appropriate period, which ranges 
from immediate destruction to thirty years after separation or 
transfer.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access to records is limited to those whose official duties require 
it. Paper records are secured by lock and key, and electronic records 
are secured by encryption, password protection, and/or other secure 
mechanisms.

RECORD ACCESS PROCEDURES:
    The Privacy Act allows individuals the right to access records 
maintained about them in a Board system of records. Your request for 
access must: (1) contain a statement that the request is made pursuant 
to the Privacy Act of 1974; (2) provide either the name of the Board 
system of records expected to contain the record requested or a concise 
description of the system of records; (3) provide the information 
necessary to verify your identity; and (4) provide any other 
information that may assist in the rapid identification of the record 
you seek.
    Current or former Board employees may make a request for access by 
contacting the Board office that maintains the record. The Board 
handles all Privacy Act requests as both a Privacy Act request and as a 
Freedom of Information Act request. The Board does not charge fees to a 
requestor seeking to access or amend his/her Privacy Act records.
    Current or former Board employees making a Privacy Act request for 
records maintained by the Office of Inspector General may submit their 
request to the--Inspector General, Board of Governors of the Federal 
Reserve System, 20th Street and Constitution Avenue NW, Washington, DC 
20551.
    You may also submit your Privacy Act request electronically by 
filling out the required information at: https://foia.federalreserve.gov/.

CONTESTING RECORD PROCEDURES:
    The Privacy Act allows individuals to seek amendment of information 
that is erroneous, irrelevant, untimely, or incomplete and is 
maintained in a system of records that pertains to them. To request an 
amendment to your record, you should clearly mark the request as a 
``Privacy Act Amendment Request.'' You have the burden of proof for 
demonstrating the appropriateness of the requested amendment and you 
must provide relevant and convincing evidence in support of your 
request.
    Your request for amendment must: (1) provide the name of the 
specific Board system of records containing the record you seek to 
amend; (2) identify the specific portion of the record you seek to 
amend; (3) describe the nature of and reasons for each requested 
amendment; (4) explain why you believe the record is not accurate, 
relevant, timely, or complete; and (5) unless you have already done so 
in a related Privacy Act request for access or amendment, provide the 
necessary information to verify your identity.

NOTIFICATION PROCEDURES:
    Same as ``Access procedures'' above. You may also follow this 
procedure in order to request an accounting of previous disclosures of 
records pertaining to you as provided for by 5 U.S.C. 552a(c).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Certain portions of this system of records may be exempt from 5 
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the 
Privacy Act pursuant to 5 U.S.C. 552a(k)(5).

HISTORY:
    This system was previously published in the Federal Register at 73 
FR 24984 at 25013 (May 6, 2008). The SORN was also amended to 
incorporate two new routine uses required by OMB at 83 FR 43872 (August 
28, 2018).

    Board of Governors of the Federal Reserve System.
Benjamin W. McDonough,
Deputy Secretary of the Board.
[FR Doc. 2025-01682 Filed 1-23-25; 8:45 am]
BILLING CODE 6210-01-P
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