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Farm Credit Administration 

Freedom of Information Act Annual Report 

FY 2009

I. BASIC INFORMATION REGARDING REPORT

1. Name, title, address, and telephone number of person(s) to be contacted with 

questions about the Report. 

Jane Virga, Senior Counsel, Freedom of Information Act Officer 

Farm Credit Administration 

Office of General Counsel 

1501 Farm Credit Drive 

McLean, VA 22102-5090 

703-883-4071

Mary Alice Donner, Senior Attorney

Farm Credit Administration 

Office of General Counsel 

1501 Farm Credit Drive 

McLean, VA 22102-5090 

703-883-4033

2. Electronic address for Report on the World Wide Web. 

 http://www.fca.gov/home/freedom_info.html

3. How to obtain a copy of the Report in paper form. 

Contact Jane Virga or Mary Alice Donner, at the above address. 

II. MAKING A FOIA REQUEST

1. All FOIA requests must be addressed to the:

Freedom of Information Act Officer

1501 Farm Credit Drive 

McLean, VA 22102-5090 

(703) 883-4129

The FCA does not have any individual agency components.

2. The FOIA is a law that gives the public access to Federal agency records unless they 

are exempt. Under the various FOIA exemptions, the FCA withholds confidential 

financial and commercial information, personal information, deliberative materials, 

attorney work product, legal advice, and bank examination materials. Examples of 
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these kinds of records are: Reports of Examination and workpapers, memoranda 

containing advice and recommendations, legal opinions, personal notes, and some 

personnel records. The FCA typically releases the following records: Bookletters, 

Informational memoranda, newsletters, news releases, the telephone directory, salary 

information, the Policy and Procedure Manual, and transcripts of public testimony.

III. ACRONYMS, DEFINITIONS, AND EXEMPTIONS

1. Agency-specific acronyms or other terms. 

 Farm Credit Administration (FCA or Agency) 

2. Definitions of terms used in this Report:

a. Administrative Appeal – a request to a federal agency asking that it review at a 

higher administrative level a FOIA determination made by the agency at the initial 

request level.

b. Average Number – the number obtained by dividing the sum of a group of 

numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the 

average number is 8. 

c. Backlog – the number of requests or administrative appeals that are pending at an 

agency at the end of the fiscal year that are beyond the statutory time period for a 

response. 

d. Component – for agencies that process requests on a decentralized basis, a 

“component” is an entity, also sometimes referred to as an Office, Division, Bureau, 

Center, or Directorate, within the agency that processes FOIA requests. The FOIA 

now requires that agencies include in their Annual FOIA Report data for both the 

agency overall and for each principal component of the agency.

e. Consultation -- the procedure whereby the agency responding to a FOIA request 

first forwards a record to another agency for its review because that other agency has 

an interest in the document. Once the agency in receipt of the consultation finishes 

its review of the record, it responds back to the agency that forwarded it. That 

agency, in turn, will then respond to the FOIA requester.

f. Exemption 3 Statute – a federal statute that exempts information from disclosure 

and which the agency relies on to withhold information under subsection (b)(3) of 

the FOIA.

g. FOIA Request – a FOIA request is generally a request to a federal agency for 

access to records concerning another person (i.e., a “third-party” request), or 

concerning an organization, or a particular topic of interest. FOIA requests also 

include requests made by requesters seeking records concerning themselves (i.e., 
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“first-party” requests) when those requesters are not subject to the Privacy Act, such 

as non-U.S. citizens. Moreover, because all first-party requesters should be afforded 

the benefit of both the access provisions of the FOIA as well as those of the Privacy 

Act, FOIA requests also include any first-party requests where an agency determines 

that it must search beyond its Privacy Act “systems of records” or where a Privacy 

Act exemption applies, and the agency looks to FOIA to afford the greatest possible 

access. All requests which require the agency to utilize the FOIA in responding to 

the requester are included in this Report. 

Additionally, a FOIA request includes records referred to the agency for processing 

and direct response to the requester. It does not, however, include records for which 

the agency has received a consultation from another agency. (Consultations are 

reported separately in Section XII of this Report.)

h. Full Grant -- an agency decision to disclose all records in full in response to a 

FOIA request. 

i. Full Denial – an agency decision not to release any records in response to a 

FOIA request because the records are exempt in their entireties under one or more of 

the FOIA exemptions, or because of a procedural reason, such as when no records 

could be located. 

j. Median Number – the middle, not average, number. For example, of 3, 7, and 

14, the median number is 7.

k. Multi-Track Processing – a system in which simple requests requiring relatively 

minimal review are placed in one processing track and more voluminous and 

complex requests are placed in one or more other tracks. Requests granted expedited 

processing are placed in yet another track. Requests in each track are processed on a 

first in/first out basis. 

i. Expedited Processing – an agency will process a FOIA request on an 

expedited basis when a requester satisfies the requirements for expedited 

processing as set forth in the statute and in agency regulations. 

ii. Simple Request – a FOIA request that an agency using multi-track 

processing places in its fastest (non- expedited) track based on the low 

volume and/or simplicity of the records requested. 

iii. Complex Request – a FOIA request that an agency using multi-track 

processing places in a slower track based on the high volume and/or

complexity of the records requested. 
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l. Partial Grant/Partial Denial – in response to a FOIA request, an agency 

decision to disclose portions of the records and to withhold other portions that are 

exempt under the FOIA, or to otherwise deny or otherwise deny a portion of the request 

for a procedural reason. 

m. Pending Request or Pending Administrative Appeal – a request or 

administrative appeal for which an agency has not taken final action in all respects. 

n. Perfected Request – a request for records which reasonably describes such 

records and is made in accordance with published rules stating the time, place, fees (if 

any) and procedures to be followed. 

o. Processed Request or Processed Administrative Appeal – a request or 

administrative appeal for which an agency has taken final action in all respects. 

p. Range in Number of Days – the lowest and highest number of days to process 

requests or administrative appeals. 

q. Time Limits – the time period in the statute for an agency to respond to a FOIA 

request (ordinarily twenty working days from receipt of a perfected FOIA request). 

3. Concise descriptions of the nine FOIA exemptions:

a. Exemption 1: classified national defense and foreign relations information

b. Exemption 2: internal agency rules and practices

c. Exemption 3: information that is prohibited from disclosure by another federal law

d. Exemption 4: trade secrets and other confidential business information

e. Exemption 5: inter-agency or intra-agency communications that are protected by 

legal privileges

f. Exemption 6 : information involving matters of personal privacy

g. Exemption 7: records or information compiled for law enforcement purposes, to the 

extent that the production of those records (A) could reasonably be expected to interfere 

with enforcement proceedings, (B) would deprive a person of a right to a fair trial or an 

impartial adjudication, (C) could reasonably be expected to constitute an unwarranted 

invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a 

confidential source, (E) would disclose techniques and procedures for law enforcement 

investigations or prosecutions, or would disclose guidelines for law enforcement 

investigations or prosecutions, or (F) could reasonably be expected to endanger the life or 

physical safety of any individual

h. Exemption 8: information relating to the supervision of financial institutions
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i. Exemption 9 geological information on wells

IV. EXEMPTION 3 STATUTES

A. Exemption 3 Statutes Relied Upon to Withhold Information

Statute Type of Information 

Withheld

Case Citation Number of Times Relied 

upon per Component

Total Number of Times 

Relied Upon by Agency

None N/A N/A N/A N/A

V. FOIA REQUESTS 

A. Received, Processed and Pending FOIA Requests 

Number of Requests 

Pending as of Start of 

Fiscal Year

Number of Requests 

Received in Fiscal 

Year

Number of Requests 

Processed in Fiscal 

Year

Number of Requests 

Pending as of End of 

Fiscal Year

Agency 

Overall

0 32 32 0
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B. (1) Disposition of FOIA Requests – All Processed Requests

Number 

of Full 

Grants

Number of 

Partial 

Grants/Partial 

Denials

Number of 

Full Denials 

Based on 

Exemptions

Number of Full Denials Based on Reasons Other Than Exemptions

No 

Records

All Records 

Referred to 

Another 

Component 

or Agency

Request 

Withdrawn

FeeRelated 

Reason

Records Not 

Reasonably 

Described

Improper 

FOIA 

Request 

for 

Another 

Reason

Not 

Agency 

Record

Duplicate 

Request

Other

*Explain 

in chart 

below

TOTAL

AGENCY 

OVERALL

16 2 3 4 2 2 1 0 2 0 0 0 32
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B. (2) Disposition of FOIA Requests – “Other” Reasons for “Full Denials Based on Reasons 

Other than Exemptions” from Section V, B (1) Chart

Agency Overall Description of “Other” Reasons for 

Denial from Chart B(1) & Number of 

Times Those Reasons Were Relied Upon

Total

N/A N/A N/A

B. (3) Disposition of FOIA Requests – Number of Times Exemptions Applied

Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 

5

Ex. 

6

Ex. 

7(A)

Ex. 

7(B)

Ex. 

7(C)

Ex. 

7(D)

Ex. 

7(E)

Ex. 

7(F)

Ex. 

8

Ex. 9

Agency 

Overall

N/A N/A N/A N/A 1 1 N/A N/A N/A N/A N/A N/A 2 N/A

VI. ADMINISTRATIVE APPEALS OF INITIAL DETERMINATIONS OF FOIA 

REQUESTS

A. Received, Processed and Pending Administrative Appeals

Number of Appeals Pending as 

of Start of Fiscal Year

Number of Appeals Received in 

Fiscal Year

Number of Appeals Processed 

in Fiscal Year

Number of Appeals Pending as 

of End of Fiscal Year

0 2 2 0

B. Disposition of Administrative Appeals -- All Appeals

Number Affirmed on 

Appeal

Number Partially 

Affirmed & Partially 

Reversed/Remanded on 

Appeal

Number Completely 

Reversed/Remanded on 

Appeal

Number of Appeals 

Closed for Other 

Reasons

TOTAL

2 N/A N/A N/A 2

C. (1) Reasons for Denial on Appeal -- Number of Times Exemptions Applied

Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 

7(A)

Ex. 

7(B)

Ex. 

7(C)

Ex. 

7(D)

Ex. 

7(E)

Ex. 

7(F)

Ex. 8 Ex. 9

0 0 0 0 1 0 0 0 0 0 0 0 1 0
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C. (2) Reasons for Denial on Appeal -- Reasons Other than Exemptions

No Records Records 

Referred at 

Initial 

Request 

Level

Request 

Withdrawn

Fee-Related 

Reason

Records Not 

Reasonably 

Described

Improper 

Request for 

Other 

Reasons

Not Agency 

Record

Duplicate 

Request or 

Appeal

Request in 

Litigation

Appeal Based 

Solely on 

Denial of 

Request for 

Expedited 

Processing

Other

*Explain in 

Chart Below

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
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C. (3) Reasons for Denial on Appeal -- “Other” Reasons from Section VI, C(2) Chart

Description of “Other” Reasons for Denial on Appeal from Chart C(2) & Number 

of Times Those Reasons Were Relied Upon

TOTAL

1 1

C. (4) Response Time for Administrative Appeals

Median Number of Days Average Number of Days Lowest Number of Days Highest Number of Days

N/A 11 9 13

C. (5) Ten Oldest Pending Administrative Appeals

10th

Oldest 

Appeal

9th 8th 7th 6th 5th 4th 3rd 2nd Oldest 

Appeal

Date of 

Receipt 

of Ten 

Oldest 

Appeals

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

Number 

of Days 

Pending

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
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VII. FOIA REQUESTS: RESPONSE TIME FOR PROCESSED AND PENDING REQUESTS

A. Processed Requests -- Response Time for all Processed Perfected Requests

Simple Complex Expedited Processing

Median 

Number of 

Days

Average 

Number of 

Days

Lowest 

Number of 

Days

Highest 

Number of 

Days

Median 

Number of 

Days

Average 

Number of 

Days

Lowest 

Number of 

Days

Highest 

Number of 

Days

Median 

Number of 

Days

Average 

Number of 

Days

Lowest 

Number of 

Days

Highest 

Number of 

Days

Agency 

Overall

7 8 1 20 N/A N/A N/A N/A N/A N/A N/A N/A

B. Processed Requests -- Response Time for Perfected Requests in Which Information was Granted

Simple Complex Expedited Processing

Median 

Number of 

Days

Average 

Number of 

Days

Lowest 

Number of 

Days

Highest 

Number of 

Days

Median 

Number of 

Days

Average 

Number of 

Days

Lowest 

Number of 

Days

Highest 

Number of 

Days

Median 

Number of 

Days

Average 

Number of 

Days

Lowest 

Number of 

Days

Highest 

Number of 

Days

Agency 

Overall

7 8.5 1 20 N/A N/A N/A N/A N/A N/A N/A N/A

C. Processed Requests -- Response Time in Day Increments

All Requests (We do not have a multi-track system; no requests granted expedited processing)

1-20 

Days

21-40 

Days

41-60 

Days

61-80 

Days

81-100 

Days

101-120 

Days

121-140 

Days

141-160 

Days

161-180 

Days

181-200 

Days

201-300 

Days

301-400 

Days

401+ 

Days

TOTAL

AGENCY 

OVERALL

32 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
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D. Pending Requests -- All Pending Perfected Requests

Simple Complex Expedited Processing

Number 

Pending

Median

Number of 

Days

Average 

Number of 

Days

Number 

Pending

Median 

Number of 

Days

Average 

Number of 

Days

Number 

Pending

Median 

Number of 

Days

Average 

Number 

of Days

AGENCY 

OVERALL

0 N/A N/A N/A N/A N/A N/A N/A N/A

E. Pending Requests – Ten Oldest Perfected Requests

10th

Oldest 

Request 

and 

Number 

of Days 

Pending

9th 8th 7th 6th 5th 4th 3rd 2nd Oldest 

Request 

and 

Number 

of Days 

Pending

AGENCY 

OVERALL

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A

VIII. REQUESTS FOR EXPEDITED PROCESSING AND REQUESTS FOR FEE 

WAIVER

A. Requests for Expedited Processing

Number Granted Number Denied Median Number of 

Days to Adjudicate

Average Number of 

Days to Adjudicate

Number 

Adjudicated Within 

Ten Calendar Days

AGENCY 

OVERALL

N/A N/A N/A N/A N/A

B. Requests for Fee Waiver

Number Granted Number Denied Median Number of Days 

to Adjudicate

Average Number of 

Days to Adjudicate

AGENCY OVERALL N/A N/A N/A N/A
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IX. FOIA PERSONNEL AND COSTS

X. FEES COLLECTED FOR PROCESSING REQUESTS

Total Amount of Fees 

Collected

Percentage of Travel 

Costs

AGENCY

OVERALL

0 0%

XI. FOIA REGULATIONS

http://www.fca.gov/download/fca_regulations_parts_600_to_655.pdf

PERSONNEL COSTS

Number of 

“Full-Time 

FOIA

Employees”

Number of 

“Equivalent 

Full-Time 

FOIA 

Employees”

Total 

Number of 

“Full-Time 

FOIA 

Staff”

(The sum of 

Columns 1 

& 2)

Processing 

Costs

(At initial 

request and 

appeal 

levels)

LitigationRelated 

Costs

Total 

Costs

AGENCY 

OVERALL

0 .75 .75 $24,761.00 0 $24,761

.00
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XII. BACKLOGS, CONSULTATIONS, AND COMPARISONS

A. Backlogs of FOIA Requests and Administrative Appeals

Number of Backlogged 

Requests as of End of

Fiscal Year

Number of Backlogged 

Appeals as of End of

Fiscal Year

AGENCY

OVERALL

0 0

B. Consultations on FOIA Requests – Received, Processed, and Pending 

Consultations

 

Number of 

Consultations 

Received from 

Other Agencies 

that Were 

Pending at 

Agency as of 

Start of the 

Fiscal Year

Number of 

Consultations 

Received from 

Other Agencies

During the 

Fiscal Year

Number of 

Consultations 

Received from 

Other Agencies 

that Were 

Processed by

Agency During 

the Fiscal Year

Number of 

Consultations 

Received from 

Other Agencies 

that Were 

Pending at 

Agency as of 

End of the 

Fiscal Year

AGENCY

OVERALL

0 0 0 0

C. Consultations on FOIA Requests – Ten Oldest Consultations Received from 

Other Agencies and Pending at Agency

10th Oldest 

Consultation 

and Number 

of Days 

Pending

9th 8th 7th 6th 5th 4th 3rd 2nd

Oldest 

Consultation 

and Number 

of Days 

Pending

AGENCY

OVERALL

N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
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D. Comparison of Numbers of Requests from Previous and Current Annual Report –

Requests Received, Processed, and Backlogged

Number of Requests Received Number of Requests Processed

Number 

Received 

During Fiscal 

Year from Last 

Year’s Annual 

Report

Number 

Received 

During Fiscal 

Year from 

Current Annual 

Report

Number 

Processed 

During Fiscal 

Year from Last 

Year’s Annual 

Report

Number 

Processed 

During Fiscal 

Year from 

Current Annual 

Report

AGENCY

OVERALL

26 32 26 32

Number of Backlogged 

Requests as of End of 

the Fiscal Year from 

Previous Annual Report

Number of Backlogged 

Requests as of End of 

the Fiscal Year from 

Current Annual Report

AGENCY

OVERALL

0 0
15

E. Comparison of Numbers of Administrative Appeals from Previous and 

Current Annual Report – Appeals Received, Processed, and Backlogged

NUMBER OF APPEALS RECEIVED NUMBER OF APPEALS PROCESSED

Number Received 

During Fiscal Year

from Last Year’s 

Annual Report

Number 

Received 

During Fiscal 

Year from 

Current 

Annual Report

Number 

Processed During

Fiscal Year from 

Last Year’s 

Annual Report

Number Processed 

During Fiscal Year

from Current 

Annual Report

AGENCY

OVERALL

0 2 0 2

Number of Backlogged 

Appeals as of End of the 

Fiscal Year from Previous 

Annual Report

Number of Backlogged 

Appeals as of End of the 

Fiscal Year from Current 

Annual Report

AGENCY

OVERALL

0 0

F. Discussion of Other FOIA Activities (Optional)