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[Federal Register Volume 90, Number 4 (Tuesday, January 7, 2025)]
[Notices]
[Pages 1215-1220]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2025-00018]

=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF STATE

[Public Notice: 12629]

2026 United States' Host Year of the G20

SUMMARY: The Office of the Chief of Protocol at the Department of State 
invites U.S. cities to present proposals to host a series of meetings 
for the U.S. G20 2026 host year.

DATES: The deadline to submit proposals is 5 p.m. ET, Monday, February 
3, 2025.

FOR FURTHER INFORMATION CONTACT: Questions about the proposal and 
submission process can be directed to [email protected]. 
Point of contact is Tara A. Juliard, Senior Protocol Officer, Office of 
the Chief of Protocol, Major Events Division at 202-736-4996.

SUPPLEMENTARY INFORMATION: The Group of Twenty (G20) is a forum for 
international economic cooperation among the world's leading economies. 
The G20's purpose is to coordinate macroeconomic policy and financial 
responses, and to shape global governance on major economic issues.
    The G20 was founded in 1999 after the Asian financial crisis as an 
informal forum for the Finance Ministers and Central Bank Governors of 
large and systemically important advanced and emerging economies to 
discuss international economic and financial stability issues. The G20 
was upgraded to the level of Heads of State/Government in November 2008 
in the wake of the global economic and financial crisis, when it became 
apparent that the necessary crisis coordination would only be possible 
at the highest political level. Since then, the G20 has become the 
premier forum for international economic cooperation. The G20 members 
represent around 85% of global output, over 75% of global trade, and 
about two-thirds of the world's population. Its members are 19 
countries (Argentina, Australia, Brazil, Canada, China, France, 
Germany, India, Indonesia, Italy, Japan, Republic of Korea, Mexico, 
Russia, Saudi Arabia, South Africa, T[uuml]rkiye, United Kingdom, and 
United States) and two regional bodies, the European Union (EU) and

[[Page 1216]]

African Union (AU). G20 members meet regularly to discuss a range of 
issues, including macroeconomic policy, trade, sustainable development, 
health, agriculture, energy, environment, climate change, and anti-
corruption. The G20 does not have a permanent secretariat or staff. 
Instead, the G20 Presidency rotates annually among the member 
countries.
    The United States will assume the Presidency from December 1, 2025, 
through November 30, 2026. During its Presidency, the United States 
will be responsible for hosting a series of high-level meetings 
throughout the year to include multiple working groups and 
ministerials, culminating in a Leaders' Summit in November 2026.
    Schedule: The host year will have clusters of meetings throughout 
the year. Please find below the proposed schedule.
    * Please Note, this notional schedule is subject to change:

------------------------------------------------------------------------
 
------------------------------------------------------------------------
February 2026.....................  Mid/Late February; 2.5 weeks of
                                     meetings.
March 2026........................  Mid/Late March; 2.5 weeks of
                                     meetings.
May 2026..........................  Anytime; 2 weeks of meetings.
June 2026.........................  Early to Mid/Late June; 2.5 weeks of
                                     meetings.
July 2026.........................  Mid/Late July; 2.5 weeks of
                                     meetings.
September 2026....................  Early to Mid/Late September; 3 weeks
                                     of meetings.
October 2026......................  Early/Mid October; 3 weeks of
                                     meetings.
------------------------------------------------------------------------

    Proposal Preparation: Proposals must be submitted by email not 
later than the deadline listed in the DATES: section, with the naming 
convention of ``CITY, STATE, PROPOSAL for X MONTH OF MEETINGS of the 
2026 G20 Host Year'' from a verified State/territory or municipal 
government email address to [email protected]. The proposal 
must be A SINGLE PDF, and supporting documentation (attachments, 
videos, video presentations, presentations) should be identified as 
complete URLs in the PDF.
    All information in the proposal, including price quotes, must be 
valid for 60 days after the due date of January 31, 2025. Notification 
must be given to the Office of the Chief of Protocol points of contact 
if pricing in the proposal changes during the review process.
    The proposal should include all of the sections listed below and be 
clearly marked.
    Proposal Sections:

I. Executive Summary

    This summary should include the following topics:
    a. An executive summary that includes a description of the city 
and/or region, local attractions, and level of community support for 
hosting events and why your city would be the ideal location for the 
G20 meetings. Please include as much detail as possible on ways in 
which your city is uniquely qualified to host the G20 meetings from a 
policy, economic, or trade perspective.
    b. A past performance statement that indicates the city's 
successful experience hosting large meetings and events. Please also 
provide examples of large international or foreign diplomatic events 
hosted in the past.
    c. List of local city officials who would be instrumental in 
partnering with the Department of State in the planning of the G20 
meetings, including but not limited to the mayor's and governor's 
offices, airport officials, security officials. and staff from the 
recommended venues and tourism bureau who would be the planners' 
principal points of contact. Endorsements in writing from local 
officials are welcome and encouraged (see below for types to include).
    d. Description of experiences creating host committees that serve 
to partner with the vendors and companies you have worked with in the 
past on events, conferences, and meetings. For the G20, each of the 
selected cities should anticipate they will be asked to organize a host 
committee to liaise with the Federal Government to support the meetings 
and develop opportunities to amplify the city and showcase it in 
various ways.

II. Letter of Support

    Please include two or more of the following letters:
    a. Letter of support from the mayor or city's senior elected 
official(s).
    b. Letter of support from the State governor.
    c. Letter(s) of support from local civic and business groups such 
as Chambers of Commerce.

III. Primary Event (Meeting) Venue(s)

    Propose the venue(s) that is available during the time period and 
the city strongly recommends as the ideal site to host the two to three 
weeks of international multilateral meetings.
    Requirements: The U.S. Government requires a minimum of five (5) 
full days to build the site on the front end before the first official 
meeting takes place and must assume acquisition of the entire proposed 
property for security reasons. All other clients must be vacated by the 
time the U.S. Government gains access to the venue spaces through the 
duration of the production strike unless previously negotiated between 
the Department of State Office of the Chief of Protocol and the city. 
The U.S. Government requires a minimum of two (2) full days to strike 
the meetings after the last official meeting has concluded. Cities are 
welcome to bid to host more than one set of the meetings if the timing 
works and could be selected to host up to two (2) of the meeting 
clusters if a city bids to host more than one meeting cluster. It is 
unlikely that one city would be selected to host more than two meeting 
clusters.
    The main meeting venue needs to fulfill the following requirements:

----------------------------------------------------------------------------------------------------------------
                Room type                  Quantity              Capacity                      Duration
----------------------------------------------------------------------------------------------------------------
                                                  February 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................          3  Hollow Square for 60-80.         3 weeks (includes build &
                                                      Backbencher seating for 100      strike).
                                                      total: to be set in 1 row with
                                                      classroom tables behind the
                                                      main table on 3 sides and 2
                                                      rows of tables behind the 4th
                                                      side.
Multi-Purpose Room......................          3  Hollow Square for 20 or          3 weeks (includes build &
                                                      Boardroom for 20.                strike).
Listening Room..........................          2  Classroom setup for 450........  3 weeks (includes build &
                                                                                       strike).

[[Page 1217]]

 
Overflow Listening room.................          1  Classroom setup for 1,000 (like  1 Week (includes build &
                                                      an auditorium) (either one       strike).
                                                      space or 2 spaces that
                                                      accommodate that number).
Bilateral Meeting Rooms.................         20  Boardroom for 20...............  3 weeks (includes build &
                                                                                       strike).
Production Spaces.......................        2-3  Workspace to accommodate 50 at   3 weeks (includes build &
                                                      tables.                          strike).
Workspaces..............................          2  Classroom setup for 50.........  3 weeks (includes build &
                                                                                       strike).
Lounge Space............................        1-2  Open space with lounge           3 weeks (includes build &
                                                      furniture and high boys to       strike).
                                                      accommodate 500 (either one
                                                      space or 2 spaces that can
                                                      accommodate that number).
Catering/Meal Spaces....................        1-2  Banquet style seating of 600,    3 weeks (includes build &
                                                      (either one space or 2 spaces    strike).
                                                      that can accommodate that
                                                      number).
Overflow Lunch Space....................          1  Banquet style seating of 1,000.  1 Week (includes build &
                                                                                       strike).
VIP Catering Lunch Space................          1  Banquet style or King Table for  1 Week (includes build &
                                                      up to 100.                       strike).
External Partner Meeting Room...........        1-2  Hollow Square for 40.            1 Week (includes build &
                                                      Backbencher seating for 80.      strike).
Press Conference Rooms..................          3  Theater style with stage to      3 weeks (includes build &
                                                      accommodate 150.                 strike).
Media Space.............................          1  Workspace to accommodate 150 at  3 weeks (includes build &
                                                      tables.                          strike).
----------------------------------------------------------------------------------------------------------------
                                                   March 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................          3  Hollow Square for 40-60.         3-4 weeks (includes build
                                                      Backbencher seating for 150:     & strike).
                                                      to be set in 3 rows with
                                                      classroom tables.
Multi-Purpose Room......................          3  Hollow Square for 20 or          3-4 weeks (includes build
                                                      Boardroom for 20.                & strike).
Listening Room..........................          1  Classroom setup to accommodate   1 Week (includes build &
                                                      100.                             strike).
Bilateral Meeting Rooms.................         20  Boardroom for 20...............  3-4 weeks (includes build
                                                                                       & strike).
Seminar Rooms...........................        1-2  Theater style with stage to      1 Week (includes build &
                                                      accommodate 450.                 strike).
Production Spaces.......................        2-3  Workspace to accommodate 50 at   3-4 weeks (includes build
                                                      tables.                          & strike).
Workspaces..............................          2  Classroom setup for 50.........  3-4 weeks (includes build
                                                                                       & strike).
Lounge Space............................        1-2  Open space with lounge           3-4 weeks (includes build
                                                      furniture and high boys to       & strike).
                                                      accommodate 500 (either one
                                                      space or 2 spaces that can
                                                      accommodate that number).
Catering/Meal Spaces....................        1-2  Banquet style seating of 600,    3-4 weeks (includes build
                                                      (either one space or 2 spaces    & strike).
                                                      that can accommodate that
                                                      number).
----------------------------------------------------------------------------------------------------------------
                                                    May 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................          3  Hollow Square for 40-60.         3 weeks (includes build &
                                                      Backbencher seating for 150:     strike).
                                                      to be set in 3 rows with
                                                      classroom tables.
Multi-Purpose Room......................          3  Hollow Square for 20 or          3 weeks (includes build &
                                                      Boardroom for 20.                strike).
Overflow Listening room.................          1  Theater to accommodate 1,000...  1 Week (includes build &
                                                                                       strike).
Bilateral Meeting Rooms.................         20  Boardroom for 20...............  3 weeks (includes build &
                                                                                       strike).
Production Spaces.......................        2-3  Workspace to accommodate 50 at   3 weeks (includes build &
                                                      tables.                          strike).
Workspaces..............................          2  Classroom setup for 50.........  3 weeks (includes build &
                                                                                       strike).
Lounge Space............................        1-2  Open space with lounge           3 weeks (includes build &
                                                      furniture and high boys to       strike).
                                                      accommodate 500 (either one
                                                      space or 2 spaces that can
                                                      accommodate that number).
Catering/Meal Spaces....................        1-2  Banquet style seating of 600,    3 weeks (includes build &
                                                      (either one space or 2 spaces    strike).
                                                      that can accommodate that
                                                      number).
----------------------------------------------------------------------------------------------------------------
                                                    June 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................          3  Hollow Square for 40-60.         3-4 weeks (includes build
                                                      Backbencher seating for 150:     & strike).
                                                      to be set in 3 rows with
                                                      classroom tables.
Multi-Purpose Room......................          3  Hollow Square for 20 or          3-4 weeks (includes build
                                                      Boardroom for 20.                & strike).
Listening Room..........................          1  Classroom setup to accommodate   1 Week (includes build &
                                                      100.                             strike).

[[Page 1218]]

 
Bilateral Meeting Rooms.................         20  Boardroom for 20...............  3-4 weeks (includes build
                                                                                       & strike).
Seminar Rooms...........................        1-2  Theater style with stage to      1 Week (includes build &
                                                      accommodate 450.                 strike).
Production Spaces.......................        2-3  Workspace to accommodate 50 at   3-4 weeks (includes build
                                                      tables.                          & strike).
Workspaces..............................          2  Classroom setup for 50.........  3-4 weeks (includes build
                                                                                       & strike).
Lounge Space............................        1-2  Open space with lounge           3-4 weeks (includes build
                                                      furniture and high boys to       & strike).
                                                      accommodate 500 (either one
                                                      space or 2 spaces that can
                                                      accommodate that number).
Catering/Meal Spaces....................        1-2  Banquet style seating of 600,    3-4 weeks (includes build
                                                      (either one space or 2 spaces    & strike).
                                                      that can accommodate that
                                                      number).
----------------------------------------------------------------------------------------------------------------
                                                    July 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................          3  Hollow Square for 60-80.         3 weeks (includes build &
                                                      Backbencher seating for 100      strike).
                                                      total: to be set in 1 row with
                                                      classroom tables behind the
                                                      main table on 3 sides and 2
                                                      rows of tables behind the 4th
                                                      side.
Multi-Purpose Room......................          3  Hollow Square for 20 or          3 weeks (includes build &
                                                      Boardroom for 20.                strike).
Listening Room..........................          2  Classroom setup for 450........  3 weeks (includes build &
                                                                                       strike).
Bilateral Meeting Rooms.................         20  Boardroom for 20...............  3 weeks (includes build &
                                                                                       strike).
Production Spaces.......................        2-3  Workspace to accommodate 50 at   3 weeks (includes build &
                                                      tables.                          strike).
Workspaces..............................          2  Classroom setup for 50.........  3 weeks (includes build &
                                                                                       strike).
Lounge Space............................        1-2  Open space with lounge           3 weeks (includes build &
                                                      furniture and high boys to       strike).
                                                      accommodate 500 (either one
                                                      space or 2 spaces that can
                                                      accommodate that number).
Catering/Meal Spaces....................        1-2  Banquet style seating of 600,    3 weeks (includes build &
                                                      (either one space or 2 spaces    strike).
                                                      that can accommodate that
                                                      number).
Overflow Lunch Space....................          1  Banquet style seating of 1,000.  1 Week (includes build &
                                                                                       strike).
VIP Catering Lunch Space................          1  Banquet style or King Table for  1 Week (includes build &
                                                      up to 100.                       strike).
External Partner Meeting Room...........        1-2  Hollow Square for 40...........  1 Week (includes build &
                                                     Backbencher seating for 80.....   strike).
Press Conference Rooms..................          3  Theater style with stage to      4-5 weeks (includes build
                                                      accommodate 150.                 & strike).
Media Space.............................          1  Workspace to accommodate 150 at  4-5 weeks (includes build
                                                      tables.                          & strike).
----------------------------------------------------------------------------------------------------------------
                                                 September 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................          4  Hollow Square for 40-60.         4-5 weeks (includes build
                                                      Backbencher seating for 150:     & strike).
                                                      to be set in 3 rows with
                                                      classroom tables.
Multi-Purpose Room......................          4  Hollow Square for 20 or          4-5 weeks (includes build
                                                      Boardroom for 20.                & strike).
Listening Room..........................          1  Classroom setup to accommodate   4-5 weeks (includes build
                                                      100.                             & strike).
Bilateral Meeting Rooms.................         20  Boardroom for 20...............  4-5 weeks (includes build
                                                                                       & strike).
Seminar Rooms...........................        1-2  Theater style with stage to      4-5 weeks (includes build
                                                      accommodate 450.                 & strike).
Production Spaces.......................        2-3  Workspace to accommodate 50 at   4-5 weeks (includes build
                                                      tables.                          & strike).
Workspaces..............................          2  Classroom setup for 50.........  4-5 weeks (includes build
                                                                                       & strike).
Lounge Space............................        1-2  Open space with lounge           4-5 weeks (includes build
                                                      furniture and high boys to       & strike).
                                                      accommodate 600 (either one
                                                      space or 2 spaces that can
                                                      accommodate that number).
Catering/Meal Spaces....................        1-2  Banquet style seating of 800,    4-5 weeks (includes build
                                                      (either one space or 2 spaces    & strike).
                                                      that can accommodate that
                                                      number).
VIP Catering Lunch Space................          1  Banquet style or King Table for  4-5 weeks (includes build
                                                      80.                              & strike).
Press Conference Rooms..................          3  Theater style with stage to      4-5 weeks (includes build
                                                      accommodate 150.                 & strike).
Media Space.............................          1  Workspace to accommodate 150 at  4-5 weeks (includes build
                                                      tables.                          & strike).
----------------------------------------------------------------------------------------------------------------

[[Page 1219]]

 
                                                  October 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................        3-4  Hollow Square for 40-60.         4-5 weeks (includes build
                                                      Backbencher seating for 150:     & strike).
                                                      to be set in 3 rows with
                                                      classroom tables.
Multi-Purpose Room......................          3  Hollow Square for 20 or          4-5 weeks (includes build
                                                      Boardroom for 20.                & strike).
Listening Room..........................          2  Classroom setup to accommodate   4-5 weeks (includes build
                                                      250 each.                        & strike).
Bilateral Meeting Rooms.................         25  Boardroom for 20...............  4-5 weeks (includes build
                                                                                       & strike).
Production Spaces.......................        2-3  Workspace to accommodate 50 at   4-5 weeks (includes build
                                                      tables.                          & strike).
Workspaces..............................          2  Classroom setup for 50.........  4-5 weeks (includes build
                                                                                       & strike).
Lounge Space............................        1-2  Open space with lounge           4-5 weeks (includes build
                                                      furniture and high boys to       & strike).
                                                      accommodate 600 (either one
                                                      space or 2 spaces that can
                                                      accommodate that number).
Catering/Meal Spaces....................        1-2  Banquet style seating of 800     4-5 weeks (includes build
                                                      (either one space or 2 spaces    & strike).
                                                      that can accommodate that
                                                      number).
VIP Catering Lunch Space................          1  Banquet style or King Table for  4-5 weeks (includes build
                                                      80.                              & strike).
Press Conference Rooms..................          3  Theater style with stage to      4-5 weeks (includes build
                                                      accommodate 150.                 & strike).
Media Space.............................          1  Workspace to accommodate 150 at  4-5 weeks (includes build
                                                      tables.                          & strike).
----------------------------------------------------------------------------------------------------------------

IV. Event Spaces

    More than one reception or dinner will be hosted in the selected 
city during the meetings. Therefore, please provide a full description 
of large venue(s) that can be used for large meetings/events and are 
available within the proposed timetable in which the city is interested 
in bidding to host. Please provide several options to include photos of 
the venues that show them in use for receptions and dinners. Be sure to 
conduct market research that none of these venues have any questionable 
associations or legal issues. The venues should be able to host the 
following types of events:
    a. Locations for large Welcome Reception(s) of approximately 300 
guests.
    b. Locations for Ministerial Level Dinner(s) for approximately 100 
high level guests.
    c. Locations for Ministerial Level Reception(s) for approximately 
200 guests.
    d. Locations for Cultural and Topic-Specific Experience(s)
    [cir] Universities and research facilities;
    [cir] U.S. companies with factories and production facilities that 
have trade and investment ties to G20 countries;
    [cir] Tourist Attractions for group outings (museums, historical 
sites, boat rides to iconic destinations, sporting events, etc.)--
purpose would be so that foreign delegations experience the city first-
hand to enrich the meeting experience.

V. Accommodations

    When proposing a meeting venue, please include a detailed 
description of four- and five-star hotels in proximity to the venue 
with room number capacity (including suites) and room rates.
    During the meeting cluster dates, the number of hotel rooms needed 
for meeting guests will fluctuate from 500-1,500 rooms (this is not 
cumulative).
    a. Identify number of sleeping room nights that could be 
accommodated by U.S. Government per diem room rate.
    b. The U.S. Government (Department of State) will select one hotel 
closest to the venue to serve as the U.S. Government Trip Hotel.
    i. This hotel will have a contract agreement between the hotel 
property and the U.S. Government (Department of State) for meeting/
function spaces and room nights.
    ii. Some designed room nights will be self-pay by the occupant; 
others will be designated and paid via master account.
    c. Room builds for these meetings will fluctuate throughout the 
weeks of the meetings with various groups arriving and departing for 
meeting at different days/times.
    d. A booking system for the Foreign Delegations, via Letter of 
Intent, will be based upon bell-curve booking capability allowing 
reservation of only the rooms needed thus avoiding costly cancellation 
or changes later.
    e. Other participating U.S. Government agencies (Department of 
Treasury, Commerce, or other) may deploy implementers who will 
establish room bocks in identified hotel properties.
    i. Payment would be via occupant self-pay or via implementer 
contract as determined necessary and contracted by the participating 
agency or Foreign Delegations.

IV. Airport

    When proposing please include the frequency and destinations of 
flights of the nearest airports.
    a. An international airport with frequent and consistent daily 
connections to and from countries from the continents of Africa, Asia, 
Europe, and South America.
    b. An international airport with detailed description of exclusive 
meet and great areas involving transportation holding/waiting, loading, 
and rally points around the commercial air operations.

V. Transportation

    a. List of at least three (3) reputable charter shuttle/bus 
companies the U.S. Government can contract with to provide 
transportation to the delegates.
    b. List of three (3) transportation companies that can provide car 
service.
    c. List of parking lots that can accommodate transportation modes 
that shuttle G20 guests and host delegations.
    d. List public transportation available in the city, and how it can 
be used for foreign delegates to facilitate arrival and departures at 
the main meeting/event site.

VI. Security

    Brief statement of the current security of the city and what sort 
of city resources would be available to ensure

[[Page 1220]]

foreign delegations would be safe while there.
    Presentations and Site Visits: After an initial review of all 
proposals in February 2025, to include a virtual presentation in early-
to-mid February, cities will be identified to move to the next round of 
review. Prior to final selection, the Office of the Chief of Protocol 
at the Department of State may also request a site visit of the city to 
review the venues and meet with city officials who are part of the 
proposal.

(Authority: 22 U.S.C. 2651a, 2656; 5 U.S.C. 552(a))

Tara A. Juliard,
Senior Protocol Officer, Office of the Chief of Protocol, Major Events 
Division, Department of State.
[FR Doc. 2025-00018 Filed 1-6-25; 8:45 am]
BILLING CODE 4710-20-P
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