86 Federal Register / Vol. 90, No. 1 / Thursday, January 2, 2025 / Notices 

Producer Exporter 

Estimated 

weighted-average 

dumping margin 

(percent) 

Cash deposit rate 

(adjusted for 

subsidy offsets) 

(percent) 

Vietnam Sunergy Joint Stock Company (f.k.a. 

Vietnam Sunergy Company Limited).

Vietnam Sunergy Joint Stock Company (f.k.a. 

Vietnam Sunergy Company Limited).

60.02 59.91 

Disclosure 

We intend to disclose the calculations 

performed for this amended preliminary 

determination to parties within five 

days after public announcement or, if 

there is no public announcement, 

within five days of the date of 

publication of this notice, in accordance 

with 19 CFR 351.224(b). 

Amended Cash Deposits and 

Suspension of Liquidation 

The collection of cash deposits and 

suspension of liquidation will be 

revised according to the rates calculated 

in this amended preliminary 

determination, in accordance with 

section 733(d) of the Act. Because this 

amended preliminary determination 

results in an increased cash deposit rate, 

this rate will be effective on the date of 

publication of this notice in the Federal 

Register. These suspension of 

liquidation instructions will remain in 

effect until further notice. 

U.S. International Trade Commission 

(ITC) Notification 

In accordance with section 733(f) of 

the Act, Commerce will notify the ITC 

of our amended preliminary 

determination. 

Notification to Interested Parties 

This amended preliminary 

determination is issued and published 

in accordance with sections 733(d) and 

777(i) of the Act, and 19 CFR 351.224(e). 

Dated: December 23, 2024. 

Abdelali Elouaradia, 

Deputy Assistant Secretary for Enforcement 

and Compliance. 

[FR Doc. 2024–31449 Filed 12–31–24; 8:45 am] 

BILLING CODE 3510–DS–P 

DEPARTMENT OF EDUCATION 

[Docket ID ED–2024–FSA–0103] 

Privacy Act of 1974; System of 

Records 

AGENCY: Federal Student Aid, U.S. 

Department of Education. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, as amended 

(Privacy Act), the U.S. Department of 

Education (Department) publishes this 

notice of a modified system of records 

titled ‘‘Enterprise Data Management and 

Analytics Platform Services (EDMAPS)’’ 

(18–11–22). The EDMAPS system is a 

data analytics platform that ingests data 

from multiple Federal Student Aid 

(FSA) systems of records to perform bigdata analytics on FSA data in one 

common location, produce reports and 

statistical models, and serve as a 

centralized repository of information 

about FSA customers across the full 

student aid life cycle. 

DATES: Submit your comments on this 

modified system of records notice on or 

before February 3, 2025. 

This modified system of records 

notice will become applicable upon 

publication in the Federal Register on 

January 2, 2025, except for new routine 

use (1)(e) that is outlined in the section 

entitled ‘‘ROUTINE USES OF RECORDS 

MAINTAINED IN THE SYSTEM, 

INCLUDING CATEGORIES OF USERS 

AND PURPOSES OF SUCH USES,’’ 

which will become applicable on 

February 3, 2025, unless it needs to be 

changed as a result of public comment. 

The Department will publish any 

changes to the modified system of 

records notice resulting from public 

comment. 

ADDRESSES: Comments must be 

submitted via the Federal eRulemaking 

Portal at regulations.gov. However, if 

you require an accommodation or 

cannot otherwise submit your 

comments via regulations.gov, please 

contact the program contact person 

listed under FOR FURTHER INFORMATION

CONTACT. The Department will not 

accept comments submitted by fax or by 

email or those submitted after the 

comment period. To ensure that we do 

not receive duplicate copies, please 

submit your comments only once. In 

addition, please include the Docket ID 

at the top of your comments. 

• Federal eRulemaking Portal: Go to 

www.regulations.gov to submit your 

comments electronically. Information 

on using Regulations.gov, including 

instructions for accessing agency 

documents, submitting comments, and 

viewing the docket, is available on the 

site under ‘‘FAQ.’’ 

Privacy Note: The Department’s 

policy is to make comments received 

from members of the public available for 

public viewing in their entirety on the 

Federal eRulemaking Portal at 

www.regulations.gov. Therefore, 

commenters should be careful to 

include in their comments only 

information that they wish to make 

publicly available. 

Assistance to Individuals with 

Disabilities in Reviewing the 

Rulemaking Record: On request, we will 

provide an appropriate accommodation 

or auxiliary aid to an individual with a 

disability who needs assistance to 

review the comments or other 

documents in the public rulemaking 

record for this notice. If you want to 

schedule an appointment for this type of 

accommodation or auxiliary aid, please 

contact the person listed under FOR

FURTHER INFORMATION CONTACT. 

FOR FURTHER INFORMATION CONTACT: 

Barry Goldstein, Chief Data Officer, 

Federal Student Aid, U.S. Department of 

Education, UCP, Room 64E1, 830 First 

Street NE, Washington, DC 20202–5454. 

Telephone: (202) 377–4563. Email: 

Barry.Goldstein@ed.gov. 

If you are deaf, hard of hearing, or 

have a speech disability and wish to 

access telecommunications relay 

services, please dial 7–1–1. 

SUPPLEMENTARY INFORMATION: In 

accordance with the Privacy Act, the 

Department proposes to modify the 

system of records notice entitled, 

‘‘Enterprise Data Management and 

Analytics Platform Services (EDMAPS)’’ 

(18–11–22), which was last published in 

full in the Federal Register on July 28, 

2023 (88 FR 48824). 

The Department is modifying, in its 

entirety, subparagraph (7) of the second 

paragraph of the section entitled 

‘‘AUTHORITY FOR MAINTENANCE 

OF THE SYSTEM’’ to read as follows: 

‘‘Person Authentication Service (PAS) 

(18–11–12). The collection of personally 

identifiable information (PII) for the 

creation and management of a FSA ID 

(which includes a user ID and a 

password) in the PAS system of records 

is authorized programmatically by title 

IV of the HEA (20 U.S.C. 1070, et seq.) 

and the FAFSA Simplification Act (title 

VII, division FF of Pub. L. 116–260, the 

Consolidated Appropriations Act, 2021) 

(including, but not limited to, section 

702(m) that amends section 483 of the 

HEA and section 703 that amends 


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Federal Register / Vol. 90, No. 1 / Thursday, January 2, 2025 / Notices 87 

section 401 of the HEA), and the FAFSA 

Simplification Act Technical 

Corrections Act (division R of Pub. L. 

117–103, the Consolidated 

Appropriations Act, 2022).’’ This 

change is being made to clarify the legal 

authority pursuant to which records are 

collected in the PAS system of records. 

The Department is modifying the 

section entitled ‘‘PURPOSE(S) OF THE 

SYSTEM’’ as follows: 

(i) Purpose (7) is being updated to 

remove and replace ‘‘To support Federal 

budget analysts in the Department, the 

Office of Management and Budget 

(OMB), and the Congressional Budget 

Office (CBO) in the development of 

budget needs and forecasts’’ with ‘‘To 

support Federal agencies or entities, 

such as the Office of Management and 

Budget (OMB) and the Congressional 

Budget Office (CBO), by providing 

aggregate, deidentified ad hoc query 

results on title IV, HEA programs’’ to 

clarify that the EDMAPS data is used to 

provide aggregate, deidentified ad hoc 

query results on such programs to 

Federal agencies and entities; 

(ii) New purpose (23) is added to 

assist in the calculation of measures 

related to Gainful Employment (GE) and 

other educational programs under title 

IV of the Higher Education Act of 1965, 

as amended (HEA), to implement the 

Financial Value Transparency (FVT)/GE 

regulatory requirements; and 

(iii) New purpose (24) is added to 

provide reporting on GE programs to 

support determinations regarding 

institutional fiscal responsibility, 

administrative capability, and 

educational program eligibility, to 

implement the FVT/GE regulatory 

requirements. 

The Department is modifying the 

section entitled ‘‘CATEGORIES OF 

RECORDS IN THE SYSTEM’’ to revise, 

in its entirety, current category (23) to 

read as follows: ‘‘For aid recipients who 

began an educational program, student 

identifiers including the student’s SSN, 

date of birth, and name; student 

enrollment information including the 

Office of Postsecondary Education 

identification number (OPE ID number) 

of the institution, and the Classification 

of Instructional Programs (CIP) code and 

credential level for the educational 

program in which the student enrolled; 

the student’s enrollment status, annual 

cost of attendance (COA), total tuition 

and fees assessed, tuition residency 

status, total annual allowance for books, 

supplies, equipment, housing, and food 

from their COA, amount of institutional 

grants and scholarships disbursed, 

amount of other State, Tribal, or private 

grants disbursed, and the amount of any 

private educational loans disbursed; 

and, if the student completed or 

withdrew from the program, the 

completion or withdrawal date, the total 

amount the student received from 

private education loans, the student’s 

total amount of institutional debt, the 

student’s total amount of tuition and 

fees assessed, the student’s total amount 

of allowances for books, supplies, and 

equipment from the student’s COA for 

each award year, and the total amount 

of institutional grants and scholarships 

disbursed to the student.’’ This change 

is being made to implement the 

institutional and student-level reporting 

required by the FVT regulation. 

The Department is modifying the 

section entitled ‘‘ROUTINE USES OF 

RECORDS MAINTAINED IN THE 

SYSTEM, INCLUDING CATEGORIES 

OF USERS AND PURPOSES OF SUCH 

USES’’ to add routine use (1)(e) to read 

as follows: ‘‘To support the 

investigation of possible fraud and 

abuse and to detect and prevent fraud 

and abuse in title IV, HEA program 

funds, the Department may disclose 

records to institutions of higher 

education, third-party servicers, and 

Federal, State, local, or Tribal agencies.’’ 

This change is being made to support 

the investigation of possible fraud and 

abuse and to detect and prevent fraud 

and abuse in title IV, HEA program 

funds. 

Accessible Format: On request to the 

program contact person listed under FOR

FURTHER INFORMATION CONTACT, 

individuals with disabilities can obtain 

this document and a copy of the 

application package in an accessible 

format. The Department will provide the 

requestor with an accessible format that 

may include Rich Text Format (RTF) or 

text format (txt), a thumb drive, an MP3 

file, braille, large print, audiotape, 

compact disc, or other accessible format. 

Electronic Access to This Document: 

The official version of this document is 

the document published in the Federal 

Register. You may access the official 

edition of the Federal Register and the 

Code of Federal Regulations at 

www.govinfo.gov. At this site you can 

view this document, as well as all other 

Department documents published in the 

Federal Register, in text or Portable 

Document Format (PDF). To use PDF 

you must have Adobe Acrobat Reader, 

which is available free at the site. 

You may also access Department 

documents published in the Federal 

Register by using the article search 

feature at www.federalregister.gov. 

Specifically, through the advanced 

search feature at this site, you can limit 

your search to documents published by 

the Department. 

Denise Carter, 

Acting Chief Operating Officer, Federal 

Student Aid. 

For the reasons discussed in the 

preamble, the U.S. Department of 

Education (Department) publishes a 

notice of a modified system of records 

to read as follows: 

SYSTEM NAME AND NUMBER: 

‘‘Enterprise Data Management and 

Analytics Platform Services (EDMAPS)’’ 

(18–11–22). 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Federal Student Aid (FSA), U.S. 

Department of Education, Union Center 

Plaza (UCP), 830 First Street NE, 

Washington, DC 20202–5454. 

Amazon Web Services (AWS), 1200 

12th Avenue, Suite 1200, Seattle, WA 

98114. (This is the Hosting Center for 

the EDMAPS system’s application, 

where all electronic EDMAPS system 

information is processed and stored.) 

Accenture, 22451 Shaw Road, 

Sterling, VA 20166–4319. (The 

EDMAPS system’s Sterling cloud-based 

operations are located here.) 

Accenture DC, 810 First Street NE, 

Washington, DC 20202–4227. (This is 

the EDMAPS system’s operations 

center.) 

SYSTEM MANAGER(S): 

System Owner, EDMAPS System, 

Federal Student Aid, U.S. Department of 

Education, Union Center Plaza (UCP), 

Room 102–E5, 830 First Street NE, 

Washington, DC 20202. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

The EDMAPS system is authorized 

under title I, Part D, and title IV of the 

Higher Education Act of 1965, as 

amended (HEA) (20 U.S.C. 1001, 1002, 

1018–1018b and 20 U.S.C. 1070 et seq.), 

the Presidential Memorandum entitled 

‘‘A Student Aid Bill of Rights to Help 

Ensure Affordable Loan Repayment’’ 

(March 10, 2015), the Higher Education 

Relief Opportunities for Students Act of 

2003 (HEROES Act) (20 U.S.C. 1098bb) 

(including any waivers or modifications 

that the Secretary of Education deems 

necessary to make to any statutory or 

regulatory provision applicable to the 

student financial assistance programs 

under title IV of the HEA to achieve 

specific purposes listed in the section in 

connection with a war, other military 

operation, or a national emergency), the 

FAFSA Simplification Act (title VII, 

division FF of the Consolidated 


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Appropriations Act, 2021 (Pub. L. 116– 

260)) (including, but not limited to the 

following: subsections 701(b) and 

702(m), which amends section 483 of 

the HEA, and section 703, which 

amends section 401 of the HEA), and 

the FAFSA Simplification Act 

Technical Corrections Act (division R of 

the Consolidated Appropriations Act, 

2022 (Pub. L. 117–103)). 

The EDMAPS system is largely 

comprised of records that originate from 

and are also maintained in, other 

Department systems of records. 

Therefore, the Department is also listing 

the more specific authorities for those 

systems of records here: 

(1) National Student Loan Data 

System (NSLDS) (18–11–06). The 

authority under which the NSLDS 

system of records is maintained 

includes sections 101, 102, 132(i), 485, 

and 485B of the HEA (20 U.S.C. 1001, 

1002, 1015a(i), 1092, and 1092b), 

sections 431(2) and (3) of the General 

Education Provisions Act (20 U.S.C. 

1231a(2)–(3)), and the Higher Education 

Relief Opportunities for Students Act of 

2003 (20 U.S.C. 1098bb) (including any 

waivers or modifications that the 

Secretary of Education deems necessary 

to make to any statutory or regulatory 

provision applicable to the student 

financial assistance programs under title 

IV of the HEA to achieve specific 

purposes listed in the section in 

connection with a war, other military 

operation, or a national emergency). The 

collection of Social Security numbers 

(SSNs) of individuals who are covered 

by this system is authorized by 31 

U.S.C. 7701 and Executive Order 9397 

(November 22, 1943), as amended by 

Executive Order 13478 (November 18, 

2008); 

(2) Common Origination and 

Disbursement (COD) System (18–11– 

02). The system of records for the COD 

System is authorized under title IV of 

the HEA and the HEROES Act 

(including any waivers or modifications 

that the Secretary of Education deems 

necessary to make to any statutory or 

regulatory provision applicable to the 

student financial assistance programs 

under title IV of the HEA to achieve 

specific purposes listed in the section in 

connection with a war, other military 

operation, or a national emergency); 

(3) Common Services for Borrowers 

(CSB) (18–11–16). The CSB system of 

records is authorized by titles IV–A, IV– 

B, IV–D, and IV–E of the HEA, and the 

Higher Education Relief Opportunities 

for Students Act of 2003 (20 U.S.C. 

1098bb) (including any waivers or 

modifications that the Secretary of 

Education deems necessary to make to 

any statutory or regulatory provision 

applicable to the student financial 

assistance programs under title IV of the 

HEA to achieve specific purposes listed 

in the section in connection with a war, 

other military operation, or a national 

emergency); 

(4) Health Education Assistance Loan 

(HEAL) Program (18–11–20). The 

authority for maintenance of the HEAL 

Program system of records includes 

sections 701 and 702 of the Public 

Health Service Act, as amended (PHS 

Act) (42 U.S.C. 292 and 292a), which 

authorize the establishment of a Federal 

program of student loan insurance; 

section 715 of the PHS Act (42 U.S.C. 

292n), which directs the Secretary of 

Education to require institutions to 

provide information for each aid 

recipient who has a loan; section 709(c) 

of the PHS Act (42 U.S.C. 292h(c)), 

which authorizes disclosure and 

publication of HEAL defaulters; the 

Debt Collection Improvement Act (31 

U.S.C. 3701 and 3711–3720E); and the 

Consolidated Appropriations Act, 2014, 

Division H, title V, section 525 of Public 

Law 113–76, which transferred the 

authority to administer the HEAL 

program from the Secretary of Health 

and Human Services to the Secretary of 

Education; 

(5) Financial Management System 

(FMS) (18–11–17). The FMS system of 

records is authorized by title IV of the 

HEA (20 U.S.C. 1070 et seq.); 

(6) Postsecondary Education 

Participants Systems (PEPS) (18–11–09). 

The PEPS system of records is 

authorized by sections 481, 487, and 

498 of the HEA (20 U.S.C. 1088, 1094, 

1099c) and section 31001(i)(1) of the 

Debt Collection Improvement Act of 

1996, Public Law 104–134 (31 U.S.C. 

7701); 

(7) Person Authentication Service 

(PAS) (18–11–12). The collection of 

personally identifiable information (PII) 

for the creation and management of a 

FSA ID (which includes a user ID and 

a password) in the PAS system of 

records is authorized programmatically 

by title IV of the HEA (20 U.S.C. 1070, 

et seq.) and the FAFSA Simplification 

Act (title VII, division FF of Pub. L. 

116–260, the Consolidated 

Appropriations Act, 2021) (including, 

but not limited to, section 702(m) that 

amends section 483 of the HEA and 

section 703 that amends section 401 of 

the HEA), and the FAFSA 

Simplification Act Technical 

Corrections Act (division R of Pub. L. 

117–103, the Consolidated 

Appropriations Act, 2022); 

(8) Student Aid Internet Gateway 

(SAIG), Participation Management (PM) 

System (18–11–10). The SAIG, PM 

system of records is authorized by title 

IV of the HEA. The collection of SSNs 

of users of the SAIG, PM System is 

authorized by 31 U.S.C. 7701 and 

Executive Order 9397, as amended by 

Executive Order 13478 (November 18, 

2008); and 

(9) Aid Awareness and Application 

Processing (AAAP) (18–11–21). The 

AAAP system of records is authorized 

under title IV of the HEA (20 U.S.C. 

1070 et seq.) and 20 U.S.C. 1018(f), and 

the Higher Education Relief 

Opportunities for Students Act of 2003 

(20 U.S.C. 1098bb) (including any 

waivers or modifications that the 

Secretary of Education deems necessary 

to make to any statutory or regulatory 

provision applicable to the student 

financial assistance programs under title 

IV of the HEA to achieve specific 

purposes listed in the section in 

connection with a war, other military 

operation, or a national emergency). 

The collection of SSNs of individuals, 

and parents of dependent students, who 

apply for or receive Federal student 

financial assistance under programs 

authorized by title IV of the HEA is also 

authorized by 31 U.S.C. 7701 and 

Executive Order 9397, as amended by 

Executive Order 13478 (November 18, 

2008). 

PURPOSE(S) OF THE SYSTEM: 

The information contained in this 

system of records is maintained for the 

following purposes (Note: Different 

parts of the HEA use the terms 

‘‘discharge,’’ ‘‘cancellation,’’ or 

‘‘forgiveness’’ to describe when an aid 

recipient’s loan amount is reduced, in 

whole or in part, by the Department. To 

reduce complexity, this system of 

records notice uses the term ‘‘discharge’’ 

to include all three terms (‘‘discharge,’’ 

‘‘cancellation,’’ and ‘‘forgiveness’’), 

including, but not limited to, discharges 

of student loans made pursuant to 

specific benefit programs. At times, this 

system of records notice may refer by 

name to a specific benefit program, such 

as the ‘‘Public Service Loan 

Forgiveness’’ program; such specific 

references are not intended to exclude 

any such program benefits from more 

general references to loan discharges): 

(1) To provide master data 

management, to serve as a production 

database, and to provide common 

naming conventions and standards; 

(2) To provide a data warehouse for 

analytics, reporting, and modeling; 

(3) To provide the Data Lake for the 

storage of large data sets, both 

structured and unstructured (PDFs and 

audio files are examples of unstructured 

data); 

(4) To provide analytics and 

reporting, including querying, 


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modeling, forecasting, and visualizing, 

for the purpose of administering the title 

IV, HEA programs effectively and 

efficiently; 

(5) To improve transparency by 

publicly releasing information and 

reports, as required by the Foundations 

for Evidence-Based Policymaking Act of 

2018 and title IV of the HEA; 

(6) To support research, analysis, and 

development, and the implementation 

and evaluation of education policies in 

relation to title IV, HEA programs; 

(7) To support Federal agencies or 

entities, such as the Office of 

Management and Budget (OMB) and the 

Congressional Budget Office (CBO), by 

providing aggregate, deidentified ad hoc 

query results on title IV, HEA programs; 

(8) To help aid applicants and 

recipients achieve better outcomes 

through outreach to aid applicants and 

recipients at risk of default and of being 

defrauded; 

(9) To determine aid recipients’ 

eligibility for discharges of loans under 

title IV of the HEA; 

(10) To maintain and process 

information and documentation, 

including, but not limited to, loan 

discharge income eligibility 

information, associated application 

information for the purposes of 

eligibility determination and 

verification information obtained from 

applicants, or applicable applicant’s 

parent(s) or spouse, and income 

verification documentation of an aid 

recipient or applicable aid recipient’s 

parent(s) or spouse, pertaining to 

discharge of eligible loans under title IV, 

HEA and promissory notes and other 

agreements that evidence the existence 

of a legal obligation to repay funds 

disbursed under title IV, HEA programs; 

(11) To provide a more flexible data 

architecture that will allow FSA to 

respond more efficiently and accurately 

to complex data requests and changes in 

title IV, HEA policies and operations; 

(12) To provide additional insights 

into title IV, HEA programs, improve 

oversight of FSA vendors, and develop 

a global view of FSA operations; 

(13) To facilitate the collection, 

processing, and transmission of 

information to aid applicants or aid 

recipients, postsecondary and financial 

institutions, lenders, State agencies, and 

other authorized operational parties; 

(14) To identify, prevent, reduce, and 

recoup improper payments; 

(15) To communicate with aid 

applicants and recipients information 

regarding financial aid including, but 

not limited to, the Free Application for 

Federal Student Aid (FAFSA®) 

processing timelines, debt counseling 

references, and Public Service Loan 

Forgiveness (PSLF) information; 

(16) To enforce the conditions or 

terms of a title IV, HEA obligation; 

(17) To investigate possible fraud or 

abuse or verify compliance with 

program regulations or contract 

requirements; 

(18) To litigate a title IV, HEA 

obligation, or to prepare for, provide 

support services for, or audit the results 

of litigation on a title IV, HEA 

obligation; 

(19) To verify the identity of FSA aid 

recipients for the purpose of loan 

discharge eligibility; 

(20) To assist audit and program 

review planning and reviews; 

(21) To conduct testing, analysis, or 

take other administrative actions needed 

to prepare for or execute programs 

under title IV of the HEA; 

(22) To maintain the consent/ 

affirmative approval from incomedriven repayment (IDR) applicants or 

recipients to permit the Department to 

disclose information to the Internal 

Revenue Service (IRS) for the IRS to 

disclose Federal Tax Information (FTI) 

of such individuals under subsection 

494(a) of the HEA (20 U.S.C. 1098h(a)) 

and section 6103(l)(13)(A) of the 

Internal Revenue Code of 1986 (IRC) to 

the Department as part of a matching 

program to determine monthly 

repayment obligation amounts for IDR 

plans under title IV of the HEA with 

respect to loans made under part D of 

title IV of the HEA (the Direct Loan 

program) and to permit the Department 

to redisclose the FTI of such individuals 

pursuant to section 6103(l)(13)(D)(iv) of 

the IRC, or the revocation of the 

consent/affirmative approval; 

(23) To assist in the calculation of 

measures related to Gainful 

Employment and other educational 

programs under title IV of the HEA; and 

(24) To provide reporting on Gainful 

Employment programs to support 

determinations regarding institutional 

fiscal responsibility, administrative 

capability, and educational program 

eligibility. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The EDMAPS system maintains 

records on the following categories of 

individuals: 

(1) Individual recipients of, and 

applicants for, aid (and their third-party 

preparers) under one of the programs 

authorized under title IV of the HEA, 

including, but not limited to, the: (a) 

Direct Loan Program; (b) Federal Family 

Education Loan (FFEL) Program; (c) 

Federal Insured Student Loan (FISL) 

Program; and (d) Federal Perkins Loan 

Program, including National Defense 

Student Loans, National Direct Student 

Loans, and Perkins Expanded Lending 

and Income Contingent Loans (Perkins 

Loans); 

(2) Individuals who serve as endorsers 

on Direct PLUS loans; 

(3) Recipients of Federal Pell Grants, 

Academic Competitiveness Grants 

(ACG), National Science and 

Mathematics Access to Retain Talent 

(SMART) Grants, Federal Supplemental 

Educational Opportunity Grants 

(FSEOGs), Federal Work-Study (FWS) 

Program earnings, Teacher Education 

Assistance for College and Higher 

Education (TEACH) Grants, and Iraq 

and Afghanistan Service Grants; 

(4) Individuals who owe an 

overpayment on a Federal Pell Grant, an 

ACG, a National SMART Grant, a 

FSEOG, an Iraq and Afghanistan Service 

Grant, a TEACH Grant, or a Federal 

Perkins Loan; 

(5) Individuals who have applied for 

borrower defense discharges (Note: The 

system contains case tracking records on 

these individuals); 

(6) Individuals who received aid 

under the HEAL Program for analysis of 

their use of the title IV, HEA programs; 

(7) Individuals who are title IV, HEA 

aid applicants or recipients, and parents 

or spouses of aid applicants or 

recipients, who submit feedback/ 

complaints to the Department regarding 

title IV, HEA programs, contractors, or 

practices or processes of the 

Department; 

(8) Individuals who are not aid 

applicants or recipients under title IV, 

HEA programs, but who have submitted 

feedback or a complaint or whose 

information has been provided to the 

Department as part of an interagency 

agreement or memorandum of 

understanding to allow analysis of title 

IV, HEA programs; 

(9) Aid applicants and recipients 

under title IV, HEA programs, the 

parents of aid applicants and recipients 

under title IV, HEA programs, spouses 

of married aid applicants and recipients 

under title IV, HEA programs, PLUS 

loan endorsers, third-party preparers, 

and all other individuals who apply for 

an FSA user ID and password; 

(10) Individuals who are, or once 

were, the parent(s) of a dependent 

applicant or aid recipient, or the spouse 

of a married applicant or aid recipient, 

under title IV, HEA programs; 

(11) Individuals who are, or once 

were, officials, such as college 

presidents, college chief financial 

officers, and college financial aid 

directors, at postsecondary institutions 

and who are mentioned in records of 

their institutions’ annual reports and 


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periodic institutional program reviews 

and those who serve as contacts at 

educational institutions listed on the 

program participation agreement, 

including, but not limited to, financial 

aid directors and college presidents; and 

(12) Individuals who are title IV, HEA 

aid recipients and who attended, or who 

are attending, a gainful employment 

program at a postsecondary institution. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Note: The FTI that the Department 

will obtain directly from the IRS under 

the Fostering Undergraduate Talent by 

Unlocking Resources for Education 

(FUTURE) Act will be maintained in a 

separate system of records, which is 

covered by the system of records notice 

entitled ‘‘FUTURE Act System (FAS)’’ 

(18–11–23). This system will continue 

to maintain both historical and 

applicant-provided income information 

(either through a manual FAFSA entry 

or submission of alternative 

documentation of income (ADOI) 

through the IDR process). Any reference 

to income throughout this system of 

records notice refers to income 

information that the Department did not 

obtain directly from the IRS but 

obtained from the applicant or from 

another source. 

The EDMAPS system includes, but is 

not limited to, the following categories 

of records: 

(1) Aid applicant and recipient 

identifier information, including SSN, 

FSA ID, name (both current and 

previous), date of birth, physical 

mailing address, phone number, email 

address, and driver’s license number 

and state of issuance; 

(2) Information on the aid recipient’s 

loan(s) covering the period from the 

origination of the loan through final 

payment, cancellation, consolidation, 

discharge, or other final disposition, 

including details such as loan amount, 

disbursements, balances, loan status, 

repayment plan payments and related 

information, collections, lender and 

guaranty agency claims, deferments, 

forbearances, refunds, and 

cancellations, master promissory notes, 

information collected to determine loan 

discharge eligibility along with 

eligibility and income verification 

consents; 

(3) Aid applicant and recipient 

demographic information from aid 

applications including, but not limited 

to, dependency status, citizenship, 

veteran status, marital status, sex/ 

gender, race/ethnicity, incarceration 

flag, income and asset information 

(including income and asset information 

on the aid applicant’s or aid recipient’s 

parent(s), if a dependent aid applicant 

or recipient, and the aid applicant’s or 

recipient’s spouse, if married), and 

expected family contribution or Student 

Aid Index; 

(4) Demographic information on the 

spouse of a married aid applicant or aid 

recipient and the parent(s) of a 

dependent aid applicant or aid recipient 

from aid applications, including, but not 

limited to, U.S. passport number, name 

(current and previous), date of birth, 

SSN, FSA ID, driver’s license number 

and state of issuance, marital status, 

telephone number, email address, 

income and asset information, and 

parent highest level of schooling 

completed and college attendance 

status; 

(5) Information related to an aid 

applicant or aid recipient’s application 

for an income-driven repayment plan, 

including information such as current 

income, family size, repayment plan 

selection, and, if married, information 

about the aid applicant’s or recipient’s 

spouse; 

(6) Federal Pell Grant, ACG, National 

SMART Grant, TEACH Grant, FSEOG, 

and Iraq and Afghanistan Service Grant 

amounts and dates of disbursement, and 

money earned under the FWS Program; 

(7) Federal Pell Grant, ACG, National 

SMART Grant, Iraq and Afghanistan 

Service Grant, FSEOG, and Federal 

Perkins Loan Program overpayment 

amounts; 

(8) Information maintained by a 

guaranty agency, including, 

demographic, contact, and identifier 

information, an aid recipient’s FFEL 

loan(s), and the lender(s), holder(s), and 

servicer(s) of the aid recipient’s FFEL 

loan(s); 

(9) Information concerning the date of 

any default on loans; 

(10) Aid recipient loan information 

that contains information on financial 

institutions participating in the loan 

participation and sale programs 

established by the Department under the 

Ensuring Continued Access to Student 

Loan Act of 2008 (ECASLA) (Pub. L. 

110–227), including the collection of 

ECASLA loan-level funding amounts, 

dates of ECASLA participation for 

financial institutions, dates and 

amounts of loans sold to the Department 

under ECASLA, and the amount of 

loans funded by the Department’s 

programs but repurchased by the lender; 

(11) Aid recipient enrollment 

information, such as enrollment status, 

information on the aid recipient’s 

educational institution, level of study, 

the Classification of Instructional 

Programs (CIP) code, published length 

for the program in which the aid 

recipient enrolled at a postsecondary 

institution or programs of studies at the 

postsecondary institution and approved 

Prison Education Programs (PEPs) (the 

FAFSA Simplification Act allows for 

expanding access to Federal Pell Grants 

to include Federal and State penal 

facilities approved PEPs); 

(12) Records related to discharge of 

title IV, HEA obligations on grounds of 

qualifying service, bankruptcy 

discharge, death, PSLF (including, but 

not limited to, employment records), 

Borrower Defense (including, but not 

limited to, case decisions, principal and 

interest discharged, amount refunded, 

and borrower defense notifications), or 

other statutory or regulatory grounds for 

relief; 

(13) Case records on complaints and 

feedback regarding title IV, HEA 

programs, Department contractors, and 

the practices and processes of the 

Department and fraud referrals; 

(14) Records on FSA user IDs and 

passwords, and password recovery 

questions and answers for individuals 

covered under the system including aid 

applicants and recipients, the parents of 

aid applicants and recipients under title 

IV, HEA programs, spouses of married 

aid applicants and aid recipients, PLUS 

loan endorsers, and third-party 

preparers; 

(15) Records of aid applicant or aid 

recipient contacts (phone calls and 

letters); 

(16) HEAL Program records, when 

loaded into the system for analysis of 

HEAL aid recipients’ use of the title IV, 

HEA programs; 

(17) Reference data about lenders and 

guaranty agencies, such as parentsubsidiary lender relationships, in 

addition to aggregated financials from 

lenders and guaranty agencies; 

(18) Centralized identifying and 

contact information received from the 

FAFSA, origination and disbursement 

records, loan servicers, and customers 

(via the studentaid.gov interface), 

augmented by algorithms to identify the 

most accurate and/or up-to-date 

identifying and contact records; 

(19) Credit check details, decision, 

adverse reasons/credit bureau info and 

credit appeal information on PLUS loan 

applicants, recipients, and endorsers; 

(20) Loan discharge income eligibility 

information, associated discharge 

eligibility and income verification 

consent information from discharge 

applicants or applicable applicant’s 

parent(s) or spouse, and income 

verification documentation of an aid 

recipient or applicable aid recipient’s 

parent(s) or spouse, pertaining to 

discharge of eligible loans under title IV, 

HEA programs; 

(21) Unstructured data, 

documentation, and images (such as 


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PDF files), including, but not limited to, 

free-text fields, servicer telephone 

conversations, deferment forms, 

repayment plan application forms, 

consolidation application forms, loan 

discharge application forms, ADOI 

artifacts used to support IDR plans, and 

other agreements that may impact a 

legal obligation to repay funds 

disbursed under title IV, HEA programs; 

(22) Records regarding individuals at 

postsecondary institutions that 

participate in aid programs authorized 

under title IV of the HEA including, but 

not limited to, the name and taxpayer 

identification number or SSN of 

individuals with a substantial 

ownership interest in the institution, 

business address, phone numbers, and 

personal identification numbers 

assigned by the Department and 

employees, officials, and authorized 

representatives/agents of IHEs, and 

members of boards of directors or 

trustees of IHEs; employees of foreign 

entities (i.e., Non-U.S. Medical 

Evaluating Agency, Authorizing 

Agency) that evaluate the quality of 

education; and employees, officials, and 

authorized representatives/agents of 

third-party servicers, guaranty agencies, 

Federal loan servicers, FFEL lenders, 

FFEL lenders’ servicers, and State 

agencies that participate in aid programs 

authorized under title IV of the HEA 

including, but not limited to, their name 

and taxpayer identification number or 

SSN. The system also maintains the 

following information for all individuals 

covered by this paragraph including 

business addresses, phone numbers, and 

personal identification numbers 

assigned by the Department for analytics 

and reporting; 

(23) For aid recipients who began an 

educational program, student identifiers 

including the student’s SSN, date of 

birth, and name; student enrollment 

information including the Office of 

Postsecondary Education identification 

(OPE ID) number of the institution, and 

the Classification of Instructional 

Programs (CIP) code and credential level 

for the educational program in which 

the student enrolled; the student’s 

enrollment status, annual cost of 

attendance (COA), total tuition and fees 

assessed, tuition residency status, total 

annual allowance for books, supplies, 

equipment, housing, and food from their 

COA, amount of institutional grants and 

scholarships disbursed, amount of other 

State, Tribal, or private grants 

disbursed, and the amount of any 

private educational loans disbursed; 

and, if the student completed or 

withdrew from the program, the 

completion or withdrawal date, the total 

amount the student received from 

private education loans, the student’s 

total amount of institutional debt, the 

student’s total amount of tuition and 

fees assessed, the student’s total amount 

of allowances for books, supplies, and 

equipment from the student’s COA for 

each award year, and the total amount 

of institutional grants and scholarships 

disbursed to the student; 

(24) Information provided on thirdparty preparers, including, but not 

limited to, first name, last name, SSN or 

employer identification number, 

affiliation, address or employer’s 

address, signature, and signature date; 

(25) Consent/affirmative approval 

both to permit the Department to 

disclose information on IDR applicants 

or recipients to the IRS for the IRS to 

disclose FTI under subsection 494(a) of 

the HEA (20 U.S.C. 1098h(a)) and 

section 6103(l)(13)(A) and (C) of the IRC 

to the Department as part of a matching 

program to determine their monthly 

repayment obligation amounts for IDR 

plans under title IV of the HEA with 

respect to loans made under part D of 

title IV of the HEA (the Direct Loan 

program) and to permit the Department 

to redisclose FTI of such individuals 

pursuant to clauses section 

6103(l)(13)(D)(iv) of the IRC and for the 

revocation of the consent/affirmative 

approval; and 

(26) Information on individuals who 

are not aid applicants or recipients 

under title IV, HEA provided by Federal 

or State agencies as part of an 

interagency agreement or memorandum 

of understanding to allow analysis of 

title IV, HEA programs. 

RECORD SOURCE CATEGORIES: 

Information is obtained from other 

Department systems, or their successor 

systems, such as the Federal Loan 

Servicers’ IT systems (covered by the 

system of records titled ‘‘Common 

Services for Borrowers (CSB)’’ (18–11– 

16)); the Debt Management and 

Collections System (covered by the 

system of records titled ‘‘Common 

Services for Borrowers (CSB)’’ (18–11– 

16)); COD (covered by the system of 

records titled ‘‘Common Origination and 

Disbursement (COD) System’’ (18–11– 

02)); FMS (covered by the system of 

records titled ‘‘Financial Management 

System (FMS)’’ (18–11–17)); SAIG, PM 

System (covered by the system of 

records titled ‘‘Student Aid internet 

Gateway (SAIG), Participation 

Management System’’ (18–11–10)); 

Postsecondary Education Participants 

System (covered by the system of 

records titled ‘‘Postsecondary Education 

Participants System’’ (18–11–09)); 

NSLDS (covered by the system of 

records titled ‘‘National Student Loan 

Data System (NSLDS)’’ (18–11–06)); 

PAS (covered by the system of records 

titled ‘‘Person Authentication Service 

(PAS)’’ (18–11–12)); HEAL (covered by 

the system of records titled ‘‘Health 

Education Assistance Loan (HEAL) 

Program’’ (18–11–20)); and all IT 

systems covered by the system of 

records titled ‘‘Aid Awareness and 

Application Processing’’ (18–11–21). 

The EDMAPS system receives 

origination and disbursement records on 

Federal Pell Grants, ACGs, National 

SMART Grants, TEACH Grants, Iraq and 

Afghanistan Service Grants, and Direct 

Loans; master promissory note records; 

records of PLUS loan credit checks and 

credit appeals; annual aggregated 

Federal Campus-Based Program (FWS, 

FSEOG, and Perkins Loan) records from 

post-secondary institutions; 

consolidation loan application records; 

repayment plan application records; and 

financial literacy (entrance and exit) 

counseling records from COD (covered 

by the systems of records titled 

’’Common Origination and 

Disbursement (COD) System’’ (18–11– 

02)) or any successor system. 

Information in this system also may 

be obtained from other persons or 

entities from whom or from which 

information is obtained following a 

disclosure under the routine uses set 

forth below. 

Information in this system may also 

be obtained on individuals who are not 

aid applicants or recipients under title 

IV, HEA from Federal or State agencies 

as part of an interagency agreement or 

memorandum of understanding to allow 

analysis of title IV, HEA programs. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

The Department may disclose 

information maintained in a record in 

this system of records under the routine 

uses listed in this system of records 

notice without the consent of the 

individual if the disclosure is 

compatible with the purposes for which 

the record was collected. These 

disclosures may be made on a case-bycase basis or pursuant to a computer 

matching agreement that meets the 

requirements of the Privacy Act of 1974, 

as amended (5 U.S.C. 552a). 

(1) Program Disclosures. The 

Department may disclose records from 

this system of records for the following 

program purposes: 

(a) To promote transparency, and the 

effective and efficient administration, of 

title IV, HEA programs, the Department 

may disclose records to guaranty 

agencies, educational institutions, 

financial institutions, and Federal, 


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State, Tribal, and local government 

agencies; 

(b) To detect, prevent, mitigate, and 

recoup improper payments in title IV, 

HEA programs, the Department may 

disclose records to guaranty agencies, 

educational institutions, financial 

institutions, and Federal, State, Tribal, 

and local government agencies; 

(c) To support auditors and program 

reviewers in planning and carrying out 

their assessments of title IV, HEA 

program compliance, the Department 

may disclose records to guaranty 

agencies, educational institutions, 

financial institutions and servicers, and 

Federal, State, Tribal, and local 

government agencies; 

(d) To assist with the determination of 

eligibility for loan discharges, the 

Department may disclose records to 

holders of loans made under title IV of 

the HEA; and 

(e) To support the investigation of 

possible fraud and abuse and to detect 

and prevent fraud and abuse in title IV, 

HEA program funds, the Department 

may disclose records to institutions of 

higher education, third-party servicers, 

and Federal, State, local, or Tribal 

agencies. 

(2) Congressional Member Disclosure. 

The Department may disclose the 

records of an individual to a member of 

Congress or the member’s staff when 

necessary to respond to an inquiry from 

the member made at the written request 

of that individual and on behalf of that 

individual. The member’s right to the 

information is no greater than the right 

of the individual who requested it. 

(3) Enforcement Disclosure. In the 

event that information in this system of 

records indicates, either on its face or in 

connection with other information, a 

violation or potential violation of any 

applicable statute, regulation, or order 

of a competent authority, the 

Department may disclose the relevant 

records to the appropriate government 

agency, whether Federal, State, Tribal, 

or local, charged with investigating or 

prosecuting that violation or charged 

with enforcing or implementing the 

statute, regulation, or order issued 

pursuant thereto. 

(4) Litigation and Alternative Dispute 

Resolution (ADR) Disclosure. 

(a) Introduction. In the event that one 

of the following parties listed in 

subparagraphs (i) through (v) is 

involved in judicial or administrative 

litigation or ADR, or has an interest in 

judicial or administrative litigation or 

ADR, the Department may disclose 

certain records from this system of 

records to the parties described in 

paragraphs (b), (c), and (d) of this 

routine use under the conditions 

specified in those paragraphs: 

(i) The Department or any of its 

components; 

(ii) Any Department employee in their 

official capacity; 

(iii) Any Department employee in 

their individual capacity if the U.S. 

Department of Justice (DOJ) has been 

requested to or has agreed to provide or 

arrange for representation of the 

employee; 

(iv) Any Department employee in 

their individual capacity when the 

Department has agreed to represent the 

employee; 

(v) The United States when the 

Department determines that the 

litigation is likely to affect the 

Department or any of its components. 

(b) Disclosure to DOJ. If the 

Department determines that disclosure 

of certain records to DOJ is relevant and 

necessary to judicial or administrative 

litigation or ADR, the Department may 

disclose those records as a routine use 

to DOJ. 

(c) Adjudicative Disclosure. If the 

Department determines that it is 

relevant and necessary to judicial or 

administrative litigation or ADR to 

disclose certain records from this 

system of records to an adjudicative 

body before which the Department is 

authorized to appear or to a person or 

an entity designated by the Department 

or otherwise empowered to resolve or 

mediate disputes, the Department may 

disclose those records as a routine use 

to the adjudicative body, person, or 

entity. 

(d) Disclosure to Parties, Counsel, 

Representatives, and Witnesses. If the 

Department determines that disclosure 

of certain records to a party, counsel, 

representative, or witness is relevant 

and necessary to the judicial or 

administrative litigation or ADR, the 

Department may disclose those records 

as a routine use to the party, counsel, 

representative, or witness. 

(5) Employment, Benefit, and 

Contracting Disclosure. 

(a) For Decisions by the Department. 

The Department may disclose a record 

from this system of records to a Federal, 

State, Tribal, or local government 

agency, or to another public agency or 

professional organization, maintaining 

civil, criminal, or other relevant 

enforcement or other pertinent records 

if necessary to obtain information 

relevant to a Department decision 

concerning the hiring or retention of an 

employee or other personnel action; the 

issuance of a security clearance; the 

letting of a contract; or the issuance of 

a license, grant, or other benefit. 

(b) For Decisions by Other Public 

Agencies and Professional 

Organizations. The Department may 

disclose a record to a Federal, State, 

Tribal, local, or other government or 

public agency or professional 

organization, in connection with the 

hiring or retention of an employee or 

other personnel action, the issuance of 

a security clearance, the reporting of an 

investigation of an employee, the letting 

of a contract, or the issuance of a 

license, grant, or other benefit, to the 

extent that the record is relevant and 

necessary to the receiving entity’s 

decision on the matter. 

(6) Employee Grievance, Complaint, 

or Conduct Disclosure. If a record is 

relevant and necessary to a grievance, 

complaint, or disciplinary action 

involving a present or former employee 

of the Department, the Department may 

disclose the record during investigation, 

fact-finding, or adjudication to any party 

to the grievance, complaint, or action; to 

the party’s counsel or representative; to 

a witness; or to a designated fact finder, 

mediator, or other person designated to 

resolve issues or decide the matter. 

(7) Labor Organization Disclosure. 

The Department may disclose a record 

to an arbitrator to resolve disputes 

under a negotiated grievance procedure 

or to officials of a labor organization 

recognized under 5 U.S.C. chapter 71 

when relevant and necessary to their 

duties of exclusive representation. 

(8) Freedom of Information Act 

(FOIA) and Privacy Act Advice 

Disclosure. The Department may 

disclose records to DOJ or the OMB if 

the Department concludes that 

disclosure is desirable or necessary in 

determining whether particular records 

are required to be disclosed under the 

FOIA or the Privacy Act. 

(9) Disclosure to DOJ. The Department 

may disclose records to DOJ to the 

extent necessary for obtaining DOJ 

advice on any matter relevant to an 

audit, inspection, or other inquiry 

related to the programs covered by this 

system. 

(10) Contract Disclosure. If the 

Department contracts with an entity to 

perform any function that requires 

disclosure of records in this system to 

employees of the contractor, the 

Department may disclose the records to 

those employees. As part of such a 

contract, the Department shall require 

the contractor to agree to establish and 

maintain safeguards to protect the 

security and confidentiality of the 

disclosed records. 

(11) Research Disclosure. The 

Department may disclose records to a 

researcher if the Department determines 

that the individual or organization to 


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which the disclosure would be made is 

qualified to carry out specific research 

related to the functions or purposes of 

this system of records. The Department 

may disclose records from this system of 

records to that Federal researcher solely 

for the purpose of carrying out that 

research related to the functions or 

purposes of this system of records. The 

researcher shall be required to agree to 

establish and maintain safeguards to 

protect the security and confidentiality 

of the disclosed records. 

(12) Disclosure in the Course of 

Responding to a Breach of Data. The 

Department may disclose records from 

this system of records to appropriate 

agencies, entities, and persons when (a) 

the Department suspects or has 

confirmed that there has been a breach 

of the system of records; (b) the 

Department has determined that, as a 

result of the suspected or confirmed 

breach, there is a risk of harm to 

individuals, the Department (including 

its information systems, programs, and 

operations), the Federal government, or 

national security; and (c) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the Department’s 

efforts to respond to the suspected or 

confirmed breach or to prevent, 

minimize, or remedy such harm. 

(13) Disclosure in Assisting Another 

Agency in Responding to a Breach of 

Data. The Department may disclose 

records from this system to another 

Federal agency or Federal entity, when 

the Department determines that 

information from this system of records 

is reasonably necessary to assist the 

recipient agency or entity in (a) 

responding to a suspected or confirmed 

breach or (b) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

(14) Disclosure to the OMB for Federal 

Credit Reform Act (FCRA) Support. The 

Department may disclose records to 

OMB as necessary to fulfill FCRA 

requirements in accordance with 2 

U.S.C. 661b. 

(15) Disclosure to National Archives 

and Records Administration (NARA). 

The Department may disclose records 

from this system of records to NARA for 

the purpose of records management 

inspections conducted under authority 

of 44 U.S.C. 2904 and 2906. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

The Department electronically stores 

information at the AWS site referenced 

in the foregoing section titled ‘‘SYSTEM 

LOCATION.’’ For example, the 

Department electronically stores, for the 

entire Federal Student Aid life cycle 

from application through loan payoff, 

aid applicant and aid recipient 

demographic and title IV, HEA aid 

information such as, but not limited to, 

FFEL program, FISL program, and 

Perkins Loan records at the AWS site. 

The Department also stores electronic 

master promissory notes, electronic 

Special Direct Consolidation Loan 

opportunity applications and 

promissory notes, electronic requests to 

repay a Direct Loan under an incomedriven repayment plan, and Federal 

Direct Consolidation Loan applications 

and promissory notes at the AWS site. 

Finally, data obtained from the paper 

promissory notes or the paper loan 

discharge eligibility form are stored on 

hard disks at the AWS site. (These are 

referred to as metadata and are used by 

the system to link promissory notes or 

loan discharge eligibility forms to an aid 

recipient.) 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

With some exceptions, the 

Department does not generally use the 

EDMAPS system for the retrieval of 

individual records. However, system 

administrators and a handful of 

privileged users are able to retrieve 

records from the EDMAPS system by 

award ID, customer ID, borrower ID, an 

individual’s SSN, last name, first name, 

and date of birth. Further, the 

Department uses the EDMAPS system to 

retrieve individual records to process 

eligibility information and other 

information about aid recipients and to 

send it to Federal Loan Servicers for the 

discharge of eligible student loans under 

the title IV, HEA programs. Internal 

reports also provide a secure vehicle for 

approved Department employees and 

Department contractor staff to access 

samples of individual records, for 

example as part of performing program 

reviews. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

The Department has submitted a 

retention and disposition schedule that 

covers the primary records contained in 

this system to NARA for review. The 

Department will treat these records as 

‘‘permanent records,’’ as defined in 36 

CFR 1220.18, until such time as a final 

disposition is approved. 

The EDMAPS system may also 

contain certain records that the 

Department considers, on a case-by-case 

basis and with the approval of the 

Agency Records Officer, to be covered 

by General Records Schedule 5.2, 

‘‘Transitory and Intermediary Records.’’ 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

All users of the system will have a 

unique user ID and password. In 

addition to the user ID and password, 

users must authenticate their Personal 

Identity Verification (PIV) card to access 

the system, from within either the 

Department’s Network, the 

Department’s Global Protect Virtual 

Private Network (VPN), or the 

Department’s vendor’s Cisco 

AnyConnect VPN. Users are required to 

change their password at least every 60 

days in accordance with the 

Department’s information technology 

standards. 

All physical access to the information 

housed in the EDMAPS system 

locations is controlled and monitored by 

security personnel who check each 

individual entering the building for 

their employee or visitor badge. 

The computer system employed by 

the Department offers a high degree of 

resistance to tampering and 

circumvention with firewalls, 

encryption, and password protection. 

This security system limits data access 

to Department and Department 

contractor staff on a ‘‘need-to-know’’ 

basis and controls individual users’ 

ability to access and alter records within 

the system. All interactions by users of 

the system are recorded. Users of the 

EDMAPS system do not see PII, even 

when looking at individual records. 

EDMAPS tokenizes PII, meaning that PII 

is swapped out for non-sensitive 

random values. This does not prevent 

users of EDMAPS from joining tables 

containing the same PII data element, 

because tokenization ensures that the 

same non-sensitive value is swapped 

out in every table that has that 

particular data element, for example, 

SSN or date of birth. 

In accordance with the Federal 

Information Security Management Act 

of 2002 (FISMA), as amended by the 

Federal Information Security 

Modernization Act of 2014, every 

Department system must receive a 

signed Authorization to Operate (ATO) 

from a designated Department official. 

The ATO process includes a rigorous 

assessment of security and privacy 

controls, a plan of action and milestones 

to remediate any identified deficiencies, 

and a continuous monitoring program. 


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FISMA controls implemented are 

comprised of a combination of 

management, operational, and technical 

controls, and include the following 

control families: access control, 

awareness and training, audit and 

accountability, security assessment and 

authorization, configuration 

management, contingency planning, 

identification and authentication, 

incident response, maintenance, media 

protection, physical and environmental 

protection, planning, personnel 

security, privacy, risk assessment, 

system and services acquisition, system 

and communications protection, system 

and information integrity, and program 

management. 

RECORD ACCESS PROCEDURES: 

If you wish to gain access to a record 

regarding you in this system of records, 

contact the system manager at the 

address listed above. You must provide 

the system manager with the necessary 

particulars such as your full legal name, 

date of birth, address, and any other 

identifying information requested by the 

Department while processing the 

request in order to distinguish between 

individuals with the same name. 

Requesters must also reasonably specify 

the record contents sought. Your request 

must meet the requirements of the 

regulations at 34 CFR 5b.5, including 

proof of identity. 

CONTESTING RECORD PROCEDURES: 

If you wish to contest the content of 

your record within the system of 

records, contact the system manager at 

the address listed above and provide 

your full legal name, date of birth, and 

SSN. Identify the specific items to be 

changed and provide a written 

justification for the change. Requests to 

amend a record must meet the 

requirements in 34 CFR 5b.7. 

NOTIFICATION PROCEDURES: 

If you wish to determine whether a 

record exists regarding you in the 

system of records, contact the system 

manager at the address listed above. 

You must provide necessary particulars 

such as your full legal name, date of 

birth, address, and any other identifying 

information requested by the 

Department while processing the 

request to distinguish between 

individuals with the same name. 

Requests must meet the requirements in 

34 CFR 5b.5, including proof of identity. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

The system of records entitled 

‘‘Enterprise Data Management and 

Analytics Platform Services (EDMAPS)’’ 

(18–11–22) was last published in full in 

the Federal Register on July 28, 2023 

(88 FR 48824). 

[FR Doc. 2024–31452 Filed 12–31–24; 8:45 am] 

BILLING CODE 4000–01–P 

DEPARTMENT OF ENERGY 

Environmental Management SiteSpecific Advisory Board, Savannah 

River Site 

AGENCY: Office of Environmental 

Management, Department of Energy. 

ACTION: Notice of open meeting. 

SUMMARY: This notice announces a 

meeting of the Environmental 

Management Site-Specific Advisory 

Board (EM SSAB), Savannah River Site. 

The Federal Advisory Committee Act 

requires that public notice of this 

meeting be announced in the Federal 

Register. 

DATES: 

Monday, January 27, 2025; 1–4:15 p.m. 

EST 

Tuesday, January 28, 2025; 9 a.m.–4 

p.m. EST 

ADDRESSES: Emeline Hotel, Hayne 

Gallery AB, 181 Church Street, 

Charleston, South Carolina 29401. The 

meeting will also be streamed on 

YouTube, no registration is necessary; 

links for the livestream can be found on 

the following website: https://

cab.srs.gov/srs-cab.html. 

FOR FURTHER INFORMATION CONTACT: 

James Tanner, Office of External Affairs, 

U.S. Department of Energy (DOE), 

Savannah River Operations Office, P.O. 

Box A, Aiken, SC 29802; Phone: (803) 

646–2167; or Email: james.tanner@

srs.gov. 

SUPPLEMENTARY INFORMATION: 

Purpose of the Board: The purpose of 

the Board is to provide advice and 

recommendations concerning the 

following EM site-specific issues: cleanup activities and environmental 

restoration; waste and nuclear materials 

management and disposition; excess 

facilities; future land use and long-term 

stewardship. The Board may also be 

asked to provide advice and 

recommendations on any EM program 

components. 

Tentative Agenda 

Monday, January 27, 2025 

Chair Update 

Agency Updates 

Subcommittee Updates 

Program Presentations to the Board 

Board Business 

Public Comments 

Tuesday, January 28, 2025 

Program Presentations to the Board 

Public Comments 

Board Business and Voting 

Public Participation: The meeting is 

open to the public. To register for inperson attendance, please send an email 

to srscitizensadvisoryboard@srs.gov no 

later than 4 p.m. EST on Thursday, 

January 23, 2025. The EM SSAB, 

Savannah River Site, welcomes the 

attendance of the public at its advisory 

committee meetings and will make 

every effort to accommodate persons 

with physical disabilities or special 

needs. If you require special 

accommodations due to a disability, 

please contact James Tanner at least 

seven days in advance of the meeting at 

the telephone number listed above. 

Written statements may be filed with 

the Board via email either before or after 

the meeting. Individuals who wish to 

make oral statements pertaining to 

agenda items should submit their 

request to srscitizensadvisoryboard@

srs.gov. Requests must be received five 

days prior to the meeting and reasonable 

provision will be made to include the 

presentation in the agenda. Comments 

will be accepted after the meeting, by no 

later than 4 p.m. EST on Tuesday, 

February 4, 2025. Please submit 

comments to srscitizensadvisoryboard@

srs.gov. The Deputy Designated Federal 

Officer is empowered to conduct the 

meeting in a fashion that will facilitate 

the orderly conduct of business. 

Individuals wishing to make oral public 

comments will be provided a maximum 

of five minutes to present their 

comments. Individuals wishing to 

submit written public comments should 

email them as directed above. 

Minutes: Minutes will be available by 

emailing or calling James Tanner at the 

email address or telephone number 

listed above. Minutes will also be 

available at the following website: 

https://cab.srs.gov/srs-cab.html. 

Signing Authority: This document of 

the Department of Energy was signed on 

December 27, 2024, by David Borak, 

Committee Management Officer, 

pursuant to delegated authority from the 

Secretary of Energy. That document 

with the original signature and date is 

maintained by DOE. For administrative 

purposes only, and in compliance with 

requirements of the Office of the Federal 

Register, the undersigned DOE Federal 

Register Liaison Officer has been 

authorized to sign and submit the 

document in electronic format for 

publication, as an official document of 

the Department of Energy. This 

administrative process in no way alters 


ddrumheller on DSK120RN23PROD with NOTICES1