104526 Federal Register / Vol. 89, No. 246 / Monday, December 23, 2024 / Notices 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2024–OS–0144] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, Department of Defense (DoD). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the DoD is 

modifying and reissuing a current 

system of records titled, ‘‘Pentagon 

Facilities Parking Program,’’ DWHS 

D04. This system of records was 

originally established to manage the 

Pentagon Facilities Parking Program for 

DoD civilian, military, and contractor 

personnel applying for and in receipt of 

Pentagon parking permits. Records are 

also used to ensure DoD military 

personnel and civilians are not in 

receipt of both an issued parking pass 

and mass transit benefits. This system of 

records is being updated to expand the 

categories of records collected. DoD is 

also updating the System of Records 

Notice (SORN) to add the standard DoD 

routine uses (routine uses A through J). 

Lastly, the DoD is also modifying 

various other sections within the SORN 

to improve clarity or update information 

that has changed. 

DATES: This system of records is 

effective upon publication; however, 

comments on the Routine Uses will be 

accepted on or before January 22, 2025. 

The Routine Uses are effective at the 

close of the comment period. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by either of the following methods: 

* Federal Rulemaking Portal: https://

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Department of Defense, Office 

of the Assistant to the Secretary of 

Defense for Privacy, Civil Liberties, and 

Transparency, Regulatory Directorate, 

4800 Mark Center Drive, Attn: Mailbox 

24, Suite 05F16, Alexandria, VA 22350– 

1700. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the internet at https://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: 

Jeanette Whiten, Privacy and Civil 

Liberties Officer, Records and 

Declassification Division, (571) 372– 

0937, 4800 Mark Center Drive, Suite 

02F09–02, Alexandria, VA 22350, 

whs.mc-alex.rsrcmgmt.list.esd-osd-jsprivacy-office-mbx@mail.mil. 

SUPPLEMENTARY INFORMATION: 

I. Background 

The Pentagon’s parking program is 

designed to manage the large number of 

vehicles belonging to employees, 

military personnel, and visitors who are 

authorized to park at the Pentagon 

Reservation (to include the Pentagon, 

Mark Center, and Suffolk Building). 

This system of records is being updated 

to expand the categories of records 

collected. Additionally, DoD is updating 

the SORN to add the standard DoD 

routine uses (routine uses A through J). 

Other sections of this SORN are being 

modified as follows: (1) System Manager 

and System Location sections to update 

the address and office name; (2) 

Authority for Maintenance of the 

System to update citation(s) and add 

additional authorities; (3) Categories of 

Records in the System to remove the 

social security number (SSN); (4) 

Policies and Practices for retrieval of 

Records to remove the SSN and add a 

data element; (5) Policies and Practices 

for Retention and Disposal of Records to 

update the retention period which the 

records are maintained; (6) Record 

Access Procedures to update the 

procedures for accessing the records; 

and (7) Contesting Record Procedures to 

update the appropriate citation for 

contesting records. Furthermore, this 

notice includes non-substantive changes 

to simplify the formatting and text of the 

previously published notice. 

DoD SORNs have been published in 

the Federal Register and are available 

from the address in FOR FURTHER

INFORMATION CONTACT or at the Office of 

the Assistant to the Secretary of Defense 

for Privacy, Civil Liberties, and 

Transparency (OATSD(PCLT)) website 

at https://dpcld.defense.gov/privacy. 

II. Privacy Act 

Under the Privacy Act, a ‘‘system of 

records’’ is a group of records under the 

control of an agency from which 

information is retrieved by the name of 

an individual or by some identifying 

number, symbol, or other identifying 

particular assigned to the individual. In 

the Privacy Act, an individual is defined 

as a U.S. citizen or lawful permanent 

resident. 

In accordance with 5 U.S.C. 552a(r) 

and Office of Management and Budget 

(OMB) Circular No. A–108, 

OATSD(PCLT) has provided a report of 

this system of records to the OMB and 

to Congress. 

Dated: December 18, 2024. 

Aaron T. Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

SYSTEM NAME AND NUMBER: 

Pentagon Facilities Parking Program, 

DWHS D04. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Department of Defense (Department or 

DoD), located at 1000 Defense Pentagon, 

Washington, DC 20301–1000, and other 

Department installations, offices, or 

mission locations. Information may also 

be stored within a government-certified 

cloud, implemented and overseen by 

the Department’s Chief Information 

Officer (CIO), 6000 Defense Pentagon, 

Washington, DC 20301–6000. 

SYSTEM MANAGER(S): 

Chief, Parking Management Office, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 113, Secretary of Defense; 

10 U.S.C. 2674, Operation and Control 

of Pentagon Reservation and Defense 

Facilities in National Capital Region; 

DoD Directive 5105.53, Director of 

Administration and Management 

(DA&M); DoD Directive 5110.04, 

Washington Headquarters Services 

(WHS); Administrative Instruction 88, 

Pentagon Reservation Vehicle Parking 

Program. 

PURPOSE(S) OF THE SYSTEM: 

To manage the Pentagon Facilities 

Parking Program for DoD civilian, 

military, and contractor personnel 

applying for and in receipt of Pentagon 

parking permits. Records are also used 

to ensure DoD military personnel and 

civilians are not in receipt of both an 

issued parking pass and mass transit 

benefits. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All DoD civilians, military, and 

contractors holding DoD parking 

permits, participating in DoD carpools, 

or are otherwise authorized to park at 

the Pentagon Reservation (to include the 

Pentagon, Mark Center, and Suffolk 

Building). This includes concessionaires 

and custodial workers who are 

authorized to park at Pentagon 

Facilities. 


khammond on DSK9W7S144PROD with NOTICES
Federal Register / Vol. 89, No. 246 / Monday, December 23, 2024 / Notices 104527 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Full name, DoD ID Number, work 

email address, rank/grade, work 

location, work telephone number, home 

address, vehicle registration, vehicle 

identification number, organizational 

affiliation, vehicle license plate number, 

state, assigned system number, and 

parking permit number. 

RECORD SOURCE CATEGORIES: 

Individual. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, all or a portion of the records 

or information contained herein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

A. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the Federal 

Government when necessary to 

accomplish an agency function related 

to this system of records. 

B. To the appropriate Federal, State, 

local, territorial, tribal, foreign, or 

international law enforcement authority 

or other appropriate entity where a 

record, either alone or in conjunction 

with other information, indicates a 

violation or potential violation of law, 

whether criminal, civil, or regulatory in 

nature. 

C. To any component of the 

Department of Justice for the purpose of 

representing the DoD, or its 

components, officers, employees, or 

members in pending or potential 

litigation to which the record is 

pertinent. 

D. In an appropriate proceeding 

before a court, grand jury, or 

administrative or adjudicative body or 

official, when the DoD or other Agency 

representing the DoD determines that 

the records are relevant and necessary to 

the proceeding; or in an appropriate 

proceeding before an administrative or 

adjudicative body when the adjudicator 

determines the records to be relevant to 

the proceeding. 

E. To the National Archives and 

Records Administration for the purpose 

of records management inspections 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

F. To a Member of Congress or staff 

acting upon the Member’s behalf when 

the Member or staff requests the 

information on behalf of, and at the 

request of, the individual who is the 

subject of the record. 

G. To appropriate agencies, entities, 

and persons when (1) the DoD suspects 

or confirms a breach of the system of 

records; (2) the DoD determines as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the DoD (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the DoD’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

H. To another Federal agency or 

Federal entity, when the DoD 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

I. To another Federal, State or local 

agency for the purpose of comparing to 

the agency’s system of records or to nonFederal records, in coordination with an 

Office of Inspector General in 

conducting an audit, investigation, 

inspection, evaluation, or some other 

review as authorized by the Inspector 

General Act of 1978, as amended. 

J. To such recipients and under such 

circumstances and procedures as are 

mandated by Federal statute or treaty. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Paper file folders and electronic 

storage media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Full name, assigned system number, 

work email address, parking permit 

number, and vehicle tag number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Temporary. Cut off and destroy upon 

immediate collection once the 

temporary credential or card is returned 

for potential reissuance due to nearing 

expiration or not to exceed 6 months 

from time of issuance or when 

individual no longer requires access, 

whichever is sooner. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Records are maintained in controlled 

areas accessible only to authorized DoD 

personnel, including system users, 

system administrators, and authorized 

contractors who have a need-to-know in 

the performance of official duties and 

who are properly screened and cleared. 

Physical entry is restricted by the use of 

locks, guards, identification badges, key 

cards and closed-circuit TV. Paper 

records are stored in locked cabinets in 

secured offices. Access to personal 

information is further restricted by the 

use of Common Access Card and user 

ID/passwords, intrusion detection 

system, encryption, and firewalls. 

Administrative procedures include 

periodic security audits, regular 

monitoring of users’ security practices, 

methods to ensure only authorized 

personnel access to Personally 

Identifiable Information (PII) and 

encryption of back-up and recovery 

Standard Operating Procedures. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Office of the 

Secretary of Defense/Joint Staff, 

Freedom of Information Requester 

Service Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155, Fax (571) 

372–0500. FOIA website: https://

www.esd.whs.mil/FOID/SubmitRequest. Signed, written requests 

should include the name and number of 

this system of records notice, the case 

number (if available), date of request, 

title/subject of submitted document, or 

author’s full name, current address, and 

email address of the individual. In 

addition, the requester must provide 

either a notarized statement or an 

unsworn declaration made in 

accordance with 28 U.S.C. 1746, in the 

appropriate format: 

If executed outside the United States: 

‘‘I declare (or certify, verify, or state) 

under penalty of perjury under the laws 

of the United States of America that the 

foregoing is true and correct. Executed 

on (date). (Signature).’’ 

If executed within the United States, 

its territories, possessions, or 

commonwealths: ‘‘I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature).’’ 

CONTESTING RECORD PROCEDURES: 

The DoD rules for accessing records, 

contesting contents, and appealing 

initial Component determinations are 

contained in 32 CFR part 310, or may 

be obtained from the system manager. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 


khammond on DSK9W7S144PROD with NOTICES
104528 Federal Register / Vol. 89, No. 246 / Monday, December 23, 2024 / Notices 

is contained in this system of records 

should follow the instructions for 

Record Access Procedures above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

October 20, 2010, 75 FR 64713; 

February 11, 2016, 81 FR 7325. 

[FR Doc. 2024–30615 Filed 12–20–24; 8:45 am] 

BILLING CODE 6001–FR–P 

DEPARTMENT OF EDUCATION 

Common Instructions for Applicants to 

Department of Education Discretionary 

Grant Programs 

AGENCY: Office for Planning, Evaluation 

and Policy Development, Department of 

Education. 

ACTION: Notice; revised common 

instructions. 

SUMMARY: On December 7, 2022, the 

Department of Education (Department) 

published a revised set of common 

instructions for applicants seeking 

funds under a Department discretionary 

grant competition. In this notice, the 

Department is publishing a revised 

version of the common instructions that 

supersedes the version published on 

December 7, 2022. 

FOR FURTHER INFORMATION CONTACT: 

Kelly Terpak, U.S. Department of 

Education, 400 Maryland Avenue SW, 

room 4C212, Washington, DC 20202. 

Telephone: (202) 280–8472. Email: 

Kelly.Terpak@ed.gov. 

If you are deaf, hard of hearing, or 

have a speech disability and wish to 

access telecommunications relay 

services, please dial 7–1–1. 

SUPPLEMENTARY INFORMATION: 

Background: This document is a 

centralized and up-to-date set of 

instructions for applying to the 

Department’s discretionary grant 

programs. Notices inviting applications 

(NIAs) will reference this document 

instead of providing this series of 

instructions within each NIA. If in the 

rare circumstance exceptions to these 

instructions are necessary, they will be 

noted in an individual competition NIA. 

Revised Common Instructions: 

The Department is making changes to 

the revised common instructions for 

applicants that were published in the 

Federal Register on December 7, 2022 

(87 FR 75045), to make them clearer and 

more direct. The Department has also 

added guidance on the usage of 

Artificial Intelligence when applying to 

grant competitions. 

The revised common instructions are: 

Common Set of Instructions for 

Applicants: 

Application and Submission 

Information 

1. Where to Find the Application 

Package: You can obtain an application 

package from the Department’s website 

or Grants.gov. 

2. Content and Formatting 

Requirements: Requirements concerning 

the content and formatting of an 

application, together with the forms you 

must submit, are in the application 

package for the program located on 

Grants.gov. 

3. Unique Entity Identifier, Taxpayer 

Identification Number, and System for 

Award Management: To do business 

with the Department, and to submit 

your application electronically using 

Grants.gov, you must— 

a. Have a Unique Entity Identifier 

(UEI) and a Taxpayer Identification 

Number (TIN); 

b. Be registered in the System for 

Award Management (SAM.gov), the 

Government’s primary registrant 

database. Information about SAM is 

available at www.SAM.gov. To further 

assist you with registering in SAM.gov 

and getting a UEI or updating your 

existing SAM registration, see the Quick 

Start Guide for Grant Registrations and 

the Entity Registration Video at https:// 

sam.gov/content/entity-registration; 

c. Provide your UEI number and TIN 

on your application; and 

d. Maintain an active SAM 

registration with current information 

while your application is under review 

by the Department and, if you are 

awarded a grant, during the project 

period. 

If you are a corporate entity, agency, 

institution, or organization, you can 

obtain a TIN from the Internal Revenue 

Service (IRS). If you are an individual, 

you can obtain a TIN from the IRS or the 

Social Security Administration. If you 

need a new TIN, please allow two to 

five weeks for your TIN to become 

active. 

The SAM registration process usually 

takes approximately 7 to 10 business 

days, but may take longer, depending on 

the completeness and accuracy of the 

data you enter into the SAM.gov 

database. The Department recommends 

that you register early, at least 10 to 14 

business days before the application 

deadline. If you are unable to submit an 

application on Grants.gov by the 

application deadline because you do not 

have an active SAM registration, you 

will not be considered for funding. 

Note: Once your SAM.gov registration 

is active, it may be 24 to 48 hours before 

you can access the information in, and 

submit an application through, 

Grants.gov. 

If you are currently registered with 

SAM.gov, you may not need to make 

any changes. However, please make 

certain that the TIN associated with 

your UEI is correct. 

Note: You must update your SAM 

registration annually. This may take 

three or more business days. 

e. (1) Register as an applicant using 

your UEI number and (2) be designated 

by your organization’s E-Biz Point of 

Contact as an Authorized Organization 

Representative (AOR). Details on these 

steps are outlined at the following 

Grants.gov web page: https://grants.gov/ 

register. 

4. Submission Instructions: 

a. Electronic Submission of 

Applications. 

The Department is participating as a 

partner in the Government-wide 

Grants.gov site. Submit applications 

electronically using Grants.gov. Do not 

email them unless explicitly allowed in 

a competition NIA. 

You may access the electronic grant 

applications at www.grants.gov. You 

may search for the downloadable 

application package for the competition 

that you are interested in applying to by 

the Assistance Listing Number (ALN). 

Do not include the ALN’s alpha suffix 

in your search (e.g., search for 84.184, 

not 84.184D). 

A Grants.gov applicant must apply 

online using Workspace, a shared 

environment in Grants.gov where 

members of a grant team may 

simultaneously access and edit different 

web forms within an application. An 

applicant can create an individual 

Workspace for each application and 

establish, for that application, a 

collaborative application package that 

allows more than one person in the 

applicant’s organization to work 

concurrently on an application. The 

Grants.gov system also enables the 

applicant to reuse forms from previous 

submissions, check forms in and out to 

complete them, and submit the 

application package. For further 

instructions on how to apply using 

Grants.gov, refer to: https://grants.gov/ 

applicants/grant-applications/how-toapply-for-grants. 

Please note the following: 

• Assistance: Applicants needing 

assistance with Grants.gov may contact 

the Grants.gov Support Center either by 

calling 1–800–518–4726 or by sending 

an email to support@grants.gov. The 

Grants.gov Support Center is available 

24 hours a day, seven days a week, 

except for Federal holidays. Applicants 

needing assistance from Principal Office 

staff with their applications should 


khammond on DSK9W7S144PROD with NOTICES