Federal Register / Vol. 89, No. 247 / Thursday, December 26, 2024 / Notices 105033 

DEPARTMENT OF DEFENSE 

Department of the Navy 

[Docket ID: USN–2024–HQ–0020] 

Privacy Act of 1974; System of 

Records 

AGENCY: United States Marine Corps, 

Department of Defense (DoD). 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

the Navy is modifying and reissuing a 

current system of records titled, 

‘‘Marine Corps Marathon Automated 

Support System,’’ MMC00010. This 

system of records was originally 

established to collect and maintain 

records to register and promote 

participation in Marine Corps Marathon 

Organization’s race events. The system 

name and identifier are changing from 

‘‘Marine Corps Marathon Automated 

Support System,’’ MMC0010 to ‘‘Marine 

Corps Marathon Organization Event 

Records,’’ M01710–2. Additionally, this 

system of records notice (SORN) is 

being updated to expand the events and 

individuals covered, include 

information regarding medical treatment 

provided at events, and incorporate the 

DoD standard routine uses and support 

additional information sharing of these 

records outside the DoD. The DoD is 

also modifying various other sections 

within the SORN to improve clarity or 

update information that has changed. 

DATES: This system of records is 

effective upon publication; however, 

comments on the Routine Uses will be 

accepted on or before January 27, 2025. 

The Routine Uses are effective at the 

close of the comment period. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by either of the following methods: 

* Federal Rulemaking Portal: https:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Department of Defense, Office 

of the Assistant to the Secretary of 

Defense for Privacy, Civil Liberties, and 

Transparency, Regulatory Directorate, 

4800 Mark Center Drive, Attn: Mailbox 

24, Suite 05F16, Alexandria, VA 22350– 

1700. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the internet at https://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: 

Sally A. Hughes, FOIA/PA Programs 

Manager (ARSF), Headquarters, U.S. 

Marine Corps, 3000 Marine Corps 

Pentagon, Washington, DC 20350–3000, 

or by phone (703) 614–3685. 

SUPPLEMENTARY INFORMATION: 

I. Background 

The Marine Corps Marathon 

Automated Support System of records is 

used to register, acknowledge, and 

promote participation in Marine Corps 

Marathon Organization’s race events. 

Information from this system of records 

is used to plan, organize, coordinate, 

and execute the events and 

communicate with the runners, first 

responders, medical and general 

volunteers. Subject to public comment, 

the DoD is updating this SORN to add 

the standard DoD routine uses (routine 

uses A through J) and to allow for 

additional disclosures outside DoD 

related to the purpose of this system of 

records. Additionally, the following 

sections of this SORN are being 

modified: (1) to the Categories of 

Individuals Covered by the System 

section to expand the individuals 

covered; (2) to the Categories of Records 

to include medical data, treatment, and 

transportation information; (3) to the 

Purpose(s) to clarify how the records 

related to the Category of Individuals (4) 

to the Retrievability section to permit 

retrieval using revised Categories of 

Records; (5) to the Administrative, 

Technical, and Physical Safeguards to 

update the individual safeguards 

protecting the personal information; (6) 

to the Contesting Records Procedures 

section to update the appropriate 

citation for contesting records; (7) to the 

System Manager and System Location 

sections to update the addresses and 

office name; and (8) Retention and 

Disposal section to reflect current 

National Archives and Records 

Administration approved retentions. 

Furthermore, this notice includes nonsubstantive changes to simplify the 

formatting and text of the previously 

published notice. 

DoD SORNs have been published in 

the Federal Register and are available 

from the address in FOR FURTHER

INFORMATION CONTACT or at the Defense 

Privacy, Civil Liberties, and 

Transparency Division (OATSD(PCLT)) 

website at https://dpcld.defense.gov/ 

privacy. 

II. Privacy Act 

Under the Privacy Act, a ‘‘system of 

records’’ is a group of records under the 

control of an agency from which 

information is retrieved by the name of 

an individual or by some identifying 

number, symbol, or other identifying 

particular assigned to the individual. In 

the Privacy Act, an individual is defined 

as a U.S. citizen or lawful permanent 

resident. 

In accordance with 5 U.S.C. 552a(r) 

and Office of Management and Budget 

(OMB) Circular No. A–108, 

OATSD(PCLT) has provided a report of 

this system of records to the OMB and 

to Congress. 

Dated: December 18, 2024. 

Aaron T. Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

SYSTEM NAME AND NUMBER: 

Marine Corps Marathon Organization 

Event Records, M01710–2. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Marine Corps Marathon Office, 

Building 3399 Russell Road, Quantico, 

VA 22134–5000. 

SYSTEM MANAGER(S): 

The system manager is Director, 

Marine Corps Marathon Organization, 

3399 Russell Road, Quantico, VA 

22134–5000, or by phone 703–784– 

2225/6. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 5013, Secretary of the Navy; 

10 U.S.C. 5041, Headquarters, Marine 

Corps: Function, Composition; DoD 

7000.14–R Volume 13, Financial 

Management Regulations (FMR); 

SECNAVINST 1700.12B, Operation of 

Morale, Welfare, and Recreation 

Activities; and Marine Corps Marathon 

Charter, 27 March 2017. 

PURPOSE(S) OF THE SYSTEM: 

To register, acknowledge and promote 

participation in Marine Corps Marathon 

Organization’s race events. Information 

is used to plan, organize, coordinate, 

and execute the events and 

communicate with the runners, first 

responders, medical and general 

volunteers before, during and after the 

event to include publication of finisher 

results, finisher certificates and race 

photographs, videos, and motion 

pictures. Data and photographs, 

videotape, motion pictures and other 

recordings may be used by the Marine 

Corps Marathon Organization and its 

select partners and sponsors for surveys, 


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105034 Federal Register / Vol. 89, No. 247 / Thursday, December 26, 2024 / Notices 

data mining, publications on websites, 

social media posting, race programs and 

promotions, newspaper articles, 

newsletters, digital media, and other 

race marketing purposes and runner 

experience and enhancements. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Participants, parents/guardians and 

volunteers for the Marine Corps 

Marathon, Marine Corps Marathon 

Transfer/Deferment, Marine Corps 

Marathon 10K, Marine Corps Marathon 

Kids Run, Marine Corps Historic Half, 

Historic 10K, Semper Fred 5K, Marine 

Corps 1775K, Run Amuck, Mini Run 

Amuck, Quantico Triathlon, Turkey 

Trot 10K, and Turkey Trot Kids Mile. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

A. Personal information such as: 

name, address, date of birth, country, 

phone number(s), gender, emergency 

contact information, medical 

information (current and chronic health 

conditions, medications, injuries, 

allergies, and assistive devices as well 

as medical treatment requested and 

received). If participant is a minor, 

parent’s name, contact information, and 

consent. 

B. Employment information such as: 

position/title, rank/grade, work address, 

email address, military service, medical 

specialty/sub-specialty, certification/ 

license number, status and expiration 

date, type, and associated state. 

C. First responder and volunteer 

information such as: organization, race 

name and volunteer job selection/ 

assignment, and eligibility information 

(such as experience, education, 

professional qualifications/skills), and 

start and completion dates of service. 

D. Other information such as: apparel 

selection and size, race payment 

information, club member ID and bib 

number, solo or team runners, team 

captain selection, and team category 

(e.g., corporate/workplace, military, 

nonprofit running club, charity, 

university/college, high school), 

physical or special accommodations 

information, live map tracking data and 

race results, completion time, 

photograph(s), video, motion pictures, 

and other recordings. Publicly available 

social media information, including 

electronic social media information 

published or broadcast for public 

consumption, available on request to the 

public, accessible online to the public, 

available to the public by subscription 

or purchase, or is otherwise lawfully 

accessible to the public. Publicly 

available social media information does 

not include information only accessible 

by logging into a private account of the 

individual about whom the record 

pertains or by requiring the individual 

to provide a password to social media 

information that is not publicly 

available. 

RECORD SOURCE CATEGORIES: 

Records and information stored in 

this system of records are obtained from: 

individuals (i.e., participant, parent/ 

guardian, or volunteer) through 

registration online, using Marine Corps 

Marathon Organization’s contracted 

registration services or in person at the 

event to include photos or video taken. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, as 

amended, all or a portion of the records 

or information contained herein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

A. To contractors, grantees, experts, 

consultants, students, and others 

performing or working on a contract, 

service, grant, cooperative agreement, or 

other assignment for the federal 

government when necessary to 

accomplish an agency function related 

to this system of records. 

B. To the appropriate Federal, State, 

local, territorial, tribal, foreign, or 

international law enforcement authority 

or other appropriate entity where a 

record, either alone or in conjunction 

with other information, indicates a 

violation or potential violation of law, 

whether criminal, civil, or regulatory in 

nature. 

C. To any component of the 

Department of Justice for the purpose of 

representing the DoD, or its 

components, officers, employees, or 

members in pending or potential 

litigation to which the record is 

pertinent. 

D. In an appropriate proceeding 

before a court, grand jury, or 

administrative or adjudicative body or 

official, when the DoD or other Agency 

representing the DoD determines that 

the records are relevant and necessary to 

the proceeding; or in an appropriate 

proceeding before an administrative or 

adjudicative body when the adjudicator 

determines the records to be relevant to 

the proceeding. 

E. To the National Archives and 

Records Administration for the purpose 

of records management inspections 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

F. To a Member of Congress or staff 

acting upon the Member’s behalf when 

the Member or staff requests the 

information on behalf of, and at the 

request of, the individual who is the 

subject of the record. 

G. To appropriate agencies, entities, 

and persons when (1) the DoD suspects 

or confirms a breach of the system of 

records; (2) the DoD determines as a 

result of the suspected or confirmed 

breach there is a risk of harm to 

individuals, the DoD (including its 

information systems, programs, and 

operations), the Federal Government, or 

national security; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with the DoD’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

H. To another Federal agency or 

Federal entity, when the DoD 

determines that information from this 

system of records is reasonably 

necessary to assist the recipient agency 

or entity in (1) responding to a 

suspected or confirmed breach or (2) 

preventing, minimizing, or remedying 

the risk of harm to individuals, the 

recipient agency or entity (including its 

information systems, programs and 

operations), the Federal Government, or 

national security, resulting from a 

suspected or confirmed breach. 

I. To another Federal, State or local 

agency for the purpose of comparing to 

the agency’s system of records or to nonFederal records, in coordination with an 

Office of Inspector General in 

conducting an audit, investigation, 

inspection evaluation, or other review 

as authorized by the Inspector General 

Act of 1978, as amended. 

J. To such recipients and under such 

circumstances and procedures as are 

mandated by Federal statute or treaty. 

K. To the news media, social media 

channels, or the general public, when 

there exists a legitimate public interest 

in the disclosure of information, and the 

disclosure would not constitute an 

unwarranted invasion of personal 

privacy. 

L. To select sponsors approved by the 

Marine Corps Marathon Organization to 

communicate with the runners. 

M. To medical facilities/professionals 

receiving patients transported for 

additional care or for follow up care. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Records may be stored electronically 

on secure servers or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records may be stored 

on magnetic disc, tape, or digital media; 

in agency-owned cloud environments; 

or in vendor Cloud Service Offerings 


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Federal Register / Vol. 89, No. 247 / Thursday, December 26, 2024 / Notices 105035 

certified under the Federal Risk and 

Authorization Management Program 

(FedRAMP). 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

Records may be retrieved by name, 

home address, email address, telephone 

number, bib number, runners club ID. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

A. Race Winner Records: 

PERMANENT: Cut off every 4 years. 

Transfer electronic records to the 

National Archives for pre-accessioning 

immediately after 10 YEARS. Transfer 

to the National Archives immediately 

after 20 Years. 

B. General event management and 

participant records other than Race 

Winner Records: TEMPORARY: Cut off 

at CY. Destroy when 10 years old. 

C. First Responder and Volunteer 

records: TEMPORARY: Cut off at CY or 

when individual leaves the program. 

Destroy 3 years after cutoff. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

The DoD safeguards records in this 

system of records according to 

applicable rules, policies, and 

procedures, including all applicable 

DoD automated systems security and 

access policies. DoD policies require the 

use of controls to minimize the risk of 

compromise of personally identifiable 

information (PII) in paper and electronic 

form and to enforce access by those with 

a need to know and with appropriate 

clearances. Additionally, the DoD 

established security audit and 

accountability policies and procedures 

which support the safeguarding of PII 

and detection of potential PII incidents. 

The DoD routinely employs safeguards 

such as the following to information 

systems and paper recordkeeping 

systems: Multifactor log-in 

authentication including Common 

Access Card (CAC) authentication and 

password; physical token as required; 

physical and technological access 

controls governing access to data; 

network encryption to protect data 

transmitted over the network; disk 

encryption securing disks storing data; 

key management services to safeguard 

encryption keys; masking of sensitive 

data as practicable; mandatory 

information assurance and privacy 

training for individuals who will have 

access; identification, marking, and 

safeguarding of PII; physical access 

safeguards including multifactor 

identification physical access controls, 

detection and electronic alert systems 

for access to servers and other network 

infrastructure; and electronic intrusion 

detection systems in DoD facilities. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Director, Marine 

Corps Marathon Organization, P.O. Box 

188, Quantico, VA 22134–5000. Written 

requests must contain full name, current 

address, telephone number, and must be 

signed by the individual. An email 

address is optional. In addition, the 

requester must provide either a 

notarized statement or an unsworn 

declaration made in accordance with 28 

U.S.C. 1746, in the appropriate format: 

If executed outside the United States: 

‘‘I declare (or certify, verify, or state) 

under penalty of perjury under the laws 

of the United States of America that the 

foregoing is true and correct. Executed 

on (date). (Signature).’’ 

If executed within the United States, 

its territories, possessions, or 

commonwealths: ‘‘I declare (or certify, 

verify, or state) under penalty of perjury 

that the foregoing is true and correct. 

Executed on (date). (Signature).’’ 

For personal visits, the individual 

should be able to provide an 

identification bearing picture and 

signature or sufficient verbal data to 

ensure that the individual is the subject 

of the inquiry. A visitor may review 

their records in person by appointment 

only, Monday through Friday, 8 a.m. to 

4:30 p.m., Marine Corps Marathon 

Organization, Building 3399 Russell 

Road, Quantico, VA 22134. Contact by 

phone (703) 784–2225 for an 

appointment. 

CONTESTING RECORD PROCEDURES: 

The DoD rules for accessing records, 

contesting contents, and appealing 

initial Component determinations are 

contained in 32 CFR part 310, or may 

be obtained from the system manager. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should follow the instructions for 

Record Access Procedures above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

August 3, 1993, 58 FR 41254; 

February 13, 2015, 80 FR 8078. 

[FR Doc. 2024–30665 Filed 12–23–24; 8:45 am] 

BILLING CODE 6001–FR–P 

DEPARTMENT OF ENERGY 

Advanced Scientific Computing 

Advisory Committee 

AGENCY: Office of Science, Department 

of Energy. 

ACTION: Notice of open meeting. 

SUMMARY: This notice announces an 

open meeting of the Department of 

Energy (DOE) Advanced Scientific 

Computing Advisory Committee 

(ASCAC). The Federal Advisory 

Committee Act requires that public 

notice of these meetings be announced 

in the Federal Register. 

DATES: 

Thursday, January 16, 2025; 10 a.m. to 

5 p.m. (EDT) 

Friday, January 17, 2025; 10 a.m. to 

Noon (EDT) 

ADDRESSES: Hilton Rockville, 1750 

Rockville Pike, Rockville MD 20852. 

Teleconference: Remote attendance of 

the ASCAC meeting will be possible via 

Zoom. Instructions will be posted on the 

ASCAC website at https://

science.energy.gov/ascr/ascac/ prior to 

the meeting and can also be obtained by 

contacting Tanner Crowder by email at 

tanner.crowder@science.doe.gov or by 

telephone at (301) 903–5384. Advanced 

registration is required. 

FOR FURTHER INFORMATION CONTACT: 

Tanner Crowder, Office of Advanced 

Scientific Computing Research; SC– 

ASCR/Germantown Building; U.S. 

Department of Energy; 1000 

Independence Avenue SW, Washington, 

DC 20585–1290; Telephone (301) 903– 

5384; email at tanner.crowder@

science.doe.gov. 

SUPPLEMENTARY INFORMATION: 

Purpose of the Committee: The 

purpose of the committee is to provide 

advice and guidance on a continuing 

basis to the Office of Science and the 

Department of Energy on scientific 

priorities within the field of advanced 

scientific computing research. 

Purpose of the Meeting: This meeting 

is the semi-annual meeting of the 

Committee. 

Tentative Agenda: 

• View from Washington 

• View from Germantown 

• Update on Charge to Review the 

Computational Science Graduate 

Fellowship 

• Technical Presentations 

• Public Comment (10-minute rule) 

The meeting agenda includes an 

update on the accomplishments and 

planned activities of the Advanced 

Scientific Computing Research program; 

technical presentations; updates from 

subcommittee, and there will be an 


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