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[Federal Register Volume 89, Number 246 (Monday, December 23, 2024)]
[Notices]
[Pages 104526-104528]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2024-30615]

[[Page 104526]]

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2024-OS-0144]

Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, Department of Defense 
(DoD).

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the DoD is 
modifying and reissuing a current system of records titled, ``Pentagon 
Facilities Parking Program,'' DWHS D04. This system of records was 
originally established to manage the Pentagon Facilities Parking 
Program for DoD civilian, military, and contractor personnel applying 
for and in receipt of Pentagon parking permits. Records are also used 
to ensure DoD military personnel and civilians are not in receipt of 
both an issued parking pass and mass transit benefits. This system of 
records is being updated to expand the categories of records collected. 
DoD is also updating the System of Records Notice (SORN) to add the 
standard DoD routine uses (routine uses A through J). Lastly, the DoD 
is also modifying various other sections within the SORN to improve 
clarity or update information that has changed.

DATES: This system of records is effective upon publication; however, 
comments on the Routine Uses will be accepted on or before January 22, 
2025. The Routine Uses are effective at the close of the comment 
period.

ADDRESSES: You may submit comments, identified by docket number and 
title, by either of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow 
the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Assistant to the 
Secretary of Defense for Privacy, Civil Liberties, and Transparency, 
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite 
05F16, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Jeanette Whiten, Privacy and Civil 
Liberties Officer, Records and Declassification Division, (571) 372-
0937, 4800 Mark Center Drive, Suite 02F09-02, Alexandria, VA 22350, 
[email protected].

SUPPLEMENTARY INFORMATION:

I. Background

    The Pentagon's parking program is designed to manage the large 
number of vehicles belonging to employees, military personnel, and 
visitors who are authorized to park at the Pentagon Reservation (to 
include the Pentagon, Mark Center, and Suffolk Building). This system 
of records is being updated to expand the categories of records 
collected. Additionally, DoD is updating the SORN to add the standard 
DoD routine uses (routine uses A through J). Other sections of this 
SORN are being modified as follows: (1) System Manager and System 
Location sections to update the address and office name; (2) Authority 
for Maintenance of the System to update citation(s) and add additional 
authorities; (3) Categories of Records in the System to remove the 
social security number (SSN); (4) Policies and Practices for retrieval 
of Records to remove the SSN and add a data element; (5) Policies and 
Practices for Retention and Disposal of Records to update the retention 
period which the records are maintained; (6) Record Access Procedures 
to update the procedures for accessing the records; and (7) Contesting 
Record Procedures to update the appropriate citation for contesting 
records. Furthermore, this notice includes non-substantive changes to 
simplify the formatting and text of the previously published notice.
    DoD SORNs have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at the 
Office of the Assistant to the Secretary of Defense for Privacy, Civil 
Liberties, and Transparency (OATSD(PCLT)) website at https://dpcld.defense.gov/privacy.

II. Privacy Act

    Under the Privacy Act, a ``system of records'' is a group of 
records under the control of an agency from which information is 
retrieved by the name of an individual or by some identifying number, 
symbol, or other identifying particular assigned to the individual. In 
the Privacy Act, an individual is defined as a U.S. citizen or lawful 
permanent resident.
    In accordance with 5 U.S.C. 552a(r) and Office of Management and 
Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of 
this system of records to the OMB and to Congress.

    Dated: December 18, 2024.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

SYSTEM NAME AND NUMBER:
    Pentagon Facilities Parking Program, DWHS D04.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Department of Defense (Department or DoD), located at 1000 Defense 
Pentagon, Washington, DC 20301-1000, and other Department 
installations, offices, or mission locations. Information may also be 
stored within a government-certified cloud, implemented and overseen by 
the Department's Chief Information Officer (CIO), 6000 Defense 
Pentagon, Washington, DC 20301-6000.

SYSTEM MANAGER(S):
    Chief, Parking Management Office, Washington Headquarters Services, 
1155 Defense Pentagon, Washington, DC 20301-1155.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 2674, Operation and 
Control of Pentagon Reservation and Defense Facilities in National 
Capital Region; DoD Directive 5105.53, Director of Administration and 
Management (DA&M); DoD Directive 5110.04, Washington Headquarters 
Services (WHS); Administrative Instruction 88, Pentagon Reservation 
Vehicle Parking Program.

PURPOSE(S) OF THE SYSTEM:
    To manage the Pentagon Facilities Parking Program for DoD civilian, 
military, and contractor personnel applying for and in receipt of 
Pentagon parking permits. Records are also used to ensure DoD military 
personnel and civilians are not in receipt of both an issued parking 
pass and mass transit benefits.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All DoD civilians, military, and contractors holding DoD parking 
permits, participating in DoD carpools, or are otherwise authorized to 
park at the Pentagon Reservation (to include the Pentagon, Mark Center, 
and Suffolk Building). This includes concessionaires and custodial 
workers who are authorized to park at Pentagon Facilities.

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CATEGORIES OF RECORDS IN THE SYSTEM:
    Full name, DoD ID Number, work email address, rank/grade, work 
location, work telephone number, home address, vehicle registration, 
vehicle identification number, organizational affiliation, vehicle 
license plate number, state, assigned system number, and parking permit 
number.

RECORD SOURCE CATEGORIES:
    Individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the 
records or information contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    A. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government when 
necessary to accomplish an agency function related to this system of 
records.
    B. To the appropriate Federal, State, local, territorial, tribal, 
foreign, or international law enforcement authority or other 
appropriate entity where a record, either alone or in conjunction with 
other information, indicates a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature.
    C. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    D. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant to the proceeding.
    E. To the National Archives and Records Administration for the 
purpose of records management inspections conducted under the authority 
of 44 U.S.C. 2904 and 2906.
    F. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    G. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or confirms a breach of the system of records; (2) the DoD 
determines as a result of the suspected or confirmed breach there is a 
risk of harm to individuals, the DoD (including its information 
systems, programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD's 
efforts to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    H. To another Federal agency or Federal entity, when the DoD 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    I. To another Federal, State or local agency for the purpose of 
comparing to the agency's system of records or to non-Federal records, 
in coordination with an Office of Inspector General in conducting an 
audit, investigation, inspection, evaluation, or some other review as 
authorized by the Inspector General Act of 1978, as amended.
    J. To such recipients and under such circumstances and procedures 
as are mandated by Federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper file folders and electronic storage media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Full name, assigned system number, work email address, parking 
permit number, and vehicle tag number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Temporary. Cut off and destroy upon immediate collection once the 
temporary credential or card is returned for potential reissuance due 
to nearing expiration or not to exceed 6 months from time of issuance 
or when individual no longer requires access, whichever is sooner.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained in controlled areas accessible only to 
authorized DoD personnel, including system users, system 
administrators, and authorized contractors who have a need-to-know in 
the performance of official duties and who are properly screened and 
cleared. Physical entry is restricted by the use of locks, guards, 
identification badges, key cards and closed-circuit TV. Paper records 
are stored in locked cabinets in secured offices. Access to personal 
information is further restricted by the use of Common Access Card and 
user ID/passwords, intrusion detection system, encryption, and 
firewalls. Administrative procedures include periodic security audits, 
regular monitoring of users' security practices, methods to ensure only 
authorized personnel access to Personally Identifiable Information 
(PII) and encryption of back-up and recovery Standard Operating 
Procedures.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Office of the Secretary of Defense/Joint Staff, Freedom of Information 
Requester Service Center, Office of Freedom of Information, 1155 
Defense Pentagon, Washington, DC 20301-1155, Fax (571) 372-0500. FOIA 
website: https://www.esd.whs.mil/FOID/Submit-Request. Signed, written 
requests should include the name and number of this system of records 
notice, the case number (if available), date of request, title/subject 
of submitted document, or author's full name, current address, and 
email address of the individual. In addition, the requester must 
provide either a notarized statement or an unsworn declaration made in 
accordance with 28 U.S.C. 1746, in the appropriate format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The DoD rules for accessing records, contesting contents, and 
appealing initial Component determinations are contained in 32 CFR part 
310, or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves

[[Page 104528]]

is contained in this system of records should follow the instructions 
for Record Access Procedures above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    October 20, 2010, 75 FR 64713; February 11, 2016, 81 FR 7325.

[FR Doc. 2024-30615 Filed 12-20-24; 8:45 am]
BILLING CODE 6001-FR-P
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