**U.S Environmental Protection Agency**

**Motor Vehicle and Engine Compliance Program (MVECP)**  **Fee Filing Form** Welcome to EPA’s online vehicle and engine (and evaporative and component) certification Fee Filing Form. This text was last updated on January 4 , 20 1 3

. OVERVIEW AND USAGE TIPS What is this form for? EPA charges a fee for processing applications by manufacturers for certification of vehicles and other ty pes of MVECP families to be used or sold in the United States. Each pay ment of this fee must be acc ompanied by a form that explains what the fee is for and to which families it applies. A certification application will not be processed until the form has been received and the fee deposited to EPA’s account. We hope that this online form will speed up th is process and make fee pay ments more convenient. It does not replace the existing paper forms, but can be used as an alternative. In October, 2008, EPA promulgated new regulations (40 CFR Part 1060) governing evaporative emissions for several categories of nonroad, SI engines (industry sector code "P" in the fifth digit of the famil y name) . These regulations allow, and in some cases may require, separate certification by

manufacturers of evaporative emission components, such as fuel lines and tanks. The application fee for such component certifications is $241. We have added this category to the Fee Filing Form and to the Miscellaneous Payments Due Form. Who can use this form? This site provides an online method of s ubmitting a fee filing f orm as well as submitting the accompan yi ng fee pay

ment. Online fee pay

ment is available to applicants who 1) have a credit card (Visa, Master Card, American Express, Diners Club/Carte Blanche, or Discover); or 2) have a checking or savings account that can be electronic ally debited through the Automated Clearing House (ACH). Most checking accounts held by banks in the United States can be electronicall y debited; exceptions include money market and passbook accounts. If in doubt, cont act your financial institution. Credit card pay ments can be accepted from both international (overseas) and domestic manufacturers.
If you can not pay

online , or prefer not to , you may still use this online method to submit the form only ; you should follow up with an offline pay ment by the method of your choice . See below under Submit Data for a summary of offline pay

ment procedures; for more detail, see EPA’s fees website at http://www.epa.gov/otaq/fees.htm

. The existing paper forms, avail able for downloading at http://www.epa.gov/otaq/fees.htm , also remain valid

. Simply f

ill out the form and follow the directions for paying that are on the paper form

. What other forms are available onli ne? Online versions of the other fees processing forms are also provided at this w ebsite: Fee Correction, Fee Refund , and Miscellaneous Pay ments Due.In formation security and Confidential Business Data

Please read Pay .gov ’s General Legal Notices by foll owing the link to “Notices & Agre ement ” at the bottom of the form ’s web page

. Also see the material in “ Privacy and Security

Policy” at the bottom of the form's web page

. Where do I sen d comments /problems concerning this form? Technical problems and comments about the website and using the form should be communicated to Pay .gov as explained in the “ Contact Us ” link at the homepage and bottom of each form. Comments about the content and layout of the form should be communicated to your certification repre sentative or by email to Fees@epa.gov

. Navigating t ips :

 See Frequentl y Asked Questions at the bottom of the form’s web page for questions about supported browsers.

 If you want to edit your entries on a form befo re sending it, but without clearing them using the R efresh key , you can do so, but if your cursor is inside a box you will need to ty pe something in that box before you will be allowed to edit it or any of the previous boxes or selections.

 If you elect t o pay

offline, copy

the form for your records and to remember how much yo u still need to pay

before EPA can process your certification application.

 Do not use your browser’s back button to return to pr evious pages

. For instance, once the “S ubmit D ata” button is selected, changes or modifications cannot be made by using use the browser’s backspace key

. Corrections to submitted forms should be made through the Fee Correction Form. Saving forms and p ay

ments for multiple families: Pay .gov does not currentl y have the capacity to accept a single online pay ment for multiple families; one online form must be filled out for each family , and one online pay ment is made for each form for the amount shown on the form

. M anufacturers can still pay offline with a sing le pay ment for multiple forms that are submitted online or offline if they desire. Pay .gov makes it eas y to fill out multiple forms online: m anufacturers who register with Pay.gov may access submitted forms for 120 day s, and can use such forms as template s for new applications. Registered m anufacturers can also partiall y fill out a form and then save it for future completion and submittal by

using the Save button at the bottom of the form. To register with Pay .gov, go to the Pay .gov homepage and follow the “ Click here to Register ” link. Thereafter, a registered user who logs in at the Pay .gov homepage will be taken to the User Center, which has a link to that user’s “ Saved & Submitted Forms ”

. Following that link will take yo u to a list of saved and submitted forms; under the “ Actions ” heading for either a saved or submitted form there will be an icon of a spiral notebook; clicking on this icon will duplicate the form, which can then be edited and resubmitted for a different family

. If submittal in this way results in an error message, it will be necessary to fill out a new, blank form instead. An errormessage may result from the fact that the c urrently used form has changed from the saved or submitted version

– for example, as a result of the annual updati ng of fee amounts. Manufacturers who have not registered with Pay .gov and who want to submit more than one online fee filing form will need to go to the Public F orms list and start with a new, blank MVECP fees form for each new submittal . The back button or a bookmark will not work.
M anufacturers can also save completed forms (in PDF format) to their own computer files

. DETAILED INSTRUCTIONS
**Manufacturer Contact Information:** T he manufacturer’s name as it will appear on the certificate of conformity , a contact name, a telephone number , and an email address are mandatory . I f you have a fax number, please put that down as well. The contact name, telephone number , and email address should provide EPA a means of contacting someone with knowledge of the fee f iling form contents and pay ment. Foreign manufacturers : a U.S. contac t may expedite resolution of certification fee pay ment issues in the event of any difficulty

. Email communications regarding this fee pay ment, including an EPA confirmation (in addition to the Pay .gov email, see below) if both the form and pay ment have been received either online or offline, will be sent to this email address.
**Calendar Year** Select from the menu the calendar year in which the complete certification application will be re ceived by

EPA. **The fees due are determined by the calendar year in which the application is received, not the model year of the**  **family or test group**  . Certification applications that contain all required information are subject to the fees of the ye ar that they are received by

the Agency . M anufacturers who choose earl y paym ent of the certification fees for families expected to be certified during the coming calendar year might overpay or underpay the required amount, depending on the completeness of the appl ication. These overpay ments and underpay

ments will need to be corrected using the Correction Form, Refund Form, or Miscellaneous Pay ments Due Form. **Test Group or Family**  **Name:** This field must be filled in for all form submissions. Naming conventions : The f amily name must be twelve digits long: the first digit is the model ye ar; digits 2 thorough 4 are the manufacturer code; digit 5 is the family t ype code (see next paragraph); digits 6 through 9 are the displacement in liters (e.g., 05.7; the decimal point counts as a digit and the leading zero is written in) or cubic inches (e.g., 0350). (For permeation families, see below.) Digits 10 through 12 are unique identifiers chosen at the manufacturer’s discretion. If you do not have a manufacturer code, you must first register with EPA’s certification sy stem, Verify , and fill out a Manufacturer Code Entry Form (see http://www.epa.gov/otaq/verify /mfr

- code.htm .) This online form now provides a secon d family name space for the IMO family name for dual U.S./IMO marine certifications only . This second box only applies to marine families appl yi ng for dual certification. The IMO family name must follow all the normal EPA engine famil y naming conventions ( see below ) . Onl y a single fee for both certificates is paid.For Permeation families, the naming conventions for digits 6 through 9 are as follows:

TANK = EPA Fuel Tank Permeation Famil y CAPS = EPA Fuel Cap Permeation Family LINE = EPA Fuel Line Permeat ion Family MDRN = Marine Diurnal Family LDRN = Large SI Diurnal Famil y VSSL= Vessel Certification Family HHEQ = Handheld Equipment Certification Family NHEQ = Nonhandheld Equipment Certification Family The only exception to these rules is when the applic ant chooses to pay for a family or families that have not yet been determined and submits the form filled in with a “placeholder” name . In this case, digits 1 through 4 are the same as above; digits 5 through 8 are the word “fees”; and digits 9 through 12 are the consecutive number of the manufacturer’s placeholder famil y. Once the family

/test group name has been identified , submit an “MVECP Fee Correction Form”, also available at Pay .gov online, to replace the placeholder name with the name that is on the certification application.
F amily t yp e code (digit 5 of family name): On March 26, 2007, EPA published new guidance on EPA naming conventions, including some revised family typ e codes (now to be called “industry sector codes” )

. These naming conventions will go fully into effect beginning in model ye ar 2009. For further information, see CI SD

- 07

- 3, available at http://www.epa.gov/otaq/cert/dearmfr/dearmfr.htm . If you have an y questions, co ntact your certification representative. **Certification Request Types :**  Please select the appropriate certification request type: **On**
**- H**  **ighway or N onroad** 

. **On**
**- Highway Certification Types**  **:** Please select the appropriate on

- highway certification request ty

pe . T he form will automatically look up the corresponding fee that applies to your family or test group for the Calendar Year selected earlier

. **If you need to pay some other amount, use the MVECP Miscellaneous Payments Due Form.**  **Nonroad Certification Types :**  Pl ease select the appropriate nonroad certification request type
. The form will automatically look up the corresponding fee that applies to your family or test group for the Calendar Year selected earlier

. Off

- road recreational vehicles with SIengines shou ld select Recreational. **If you need to pay some other amount, use the MVECP Miscellaneous Payments Due Form.**  **Fee Payment Information :**  **Do you qualify for a reduced fee?** If you qualify for a reduced fee enter “Yes” ; if not , enter “No ” and proceed to “Pay ment Details”

. Generall y speaking, if one percent of the estimated aggregated retail sales values of the vehicles is less than the normal fee amount for the relevant family category , you may savemoney

by using the reduced fee provisions; see 40 CFR §1 027.12 0 for additional details (available online at http://www.epa.gov/otaq/fees.htm )

. **There is no obligation to use the reduced fee option if the full fee is less.**  Reduced fee submissions should be supported b y a reduced fee calculation and relevant supporting information available to EPA at the time of application review. EPA may require submission of the full fee pay ment if accurate valuation data are not available.

**– Are you an**  **Independent Commercial Im**  **porter ?**  If you qualify

for a reduced fee and are an Independent Commercial Importer (ICI), indicating

“ Yes ” on the pull

- down menu will open up four fields to be filled in. If yo u answer “No”, the fields will not open up; go on to “ Has A Certificate Been Issued? ”

**-- Reduced Fee:**  **I ndependent Commercial Importers**  **:** If you are an I CI , a “Yes” answer will open fields requiring you to fill in the VINs of all the vehicles to be covered by the reduced fee certificate, and covered m ake (s) and m odel (s) and the ye ar(s) of the engine(s) or vehicle(s). Li st all the VINs and other information that apply in the appropriate boxes, separated b y commas.

**– Reduced Fee:**  **Has the certificate been issued?** If a certificate has already been issued for this family o r test group , enter “Yes” ; if not, enter “No”. This question is necessary because there is a $750 minimum on the first pay ment. However, part (or all) of this amount can be refunded after the end of the model year if 1% of actual sales are less. Note that if the full fee is less than $750, there is no obligation to pay the reduced fee. Whenever an additional vehicle is to be covered b y a reduced fee certificate , the manufacturer/ICI must apply for a revised certificate (notify the cert ification representative , usually by letter) that will accuratel y reflect the number of vehicles covered and submit a fee filing form (along with pay ment)

. IC Is must list the added VIN number(s) and other vehicle information. See 40 CFR §1027.12 0 for addi tional details (available online at http://www.epa.gov/otaq/fees.htm ).

**– Reduced Fee:**  **Enter the number of vehicles , engines,**  **or units**  **:** Enter the number of vehicles , engines , or units covered b y this fee filing form ( if adding vehicles , engi nes , or units to an existing certificate, indicate the number added).

**– Reduced Fee:**  **What is the total retail value of the engine s,**  **vehicles or units**  **covered ?**  Enter the total retail value in dollars of all the vehicle s , engines , or units covered by this fee filing form and pay

ment

. Do not use commas or a dollar sign. Total retail value means the aggregated projected retail sales price based on projected sales according to the latest information available at the time o f the fee pay ment. For alternative fuel conversions, use the aggregated projected retail value added to the vehicle , engine or unit by the conversion. For ICIs, the aggregate projected retail cost of the entire vehicle or engine must be computed, not just value added b y the conversion. For further information, see the certification fees regulations ( available online at http://www.epa.gov/otaq/fees.htm ). The information upon which this calculation is based s hould be available to EPA at the time of certification review. Underpay ments, including those resulting from differences between the actual and projected retail sales value, must be reconciled after the end of the model year. Overpay ments can bereconciled through submission of end of the year reports or using the Correction and Refund

forms. **Payment Details :**  **Am ount Owed**  **:** The form will automatically calculate the amount owed and populate this field with the correct amount. The field will be yellowed out, indicating that it can not be edited. If you disagree with the amount calculated, contact EPA. **Payment Type**  **:** Select one of the five payment options listed: Online ACH, Online Credit Card, Offline ACH, Offline Wire, or Offline Check. If paying offline by check, enter the check number or "unknown"

.

**– For offline payments:**  Before submitting, please make a cop y of the form for your own records , and to remember the amount to be paid, by

printing from the PDF version after selecting the PDF Previe w button

. ( The form can also be saved as a computer file b y using the “ Save A Copy ” icon on the Adobe taskbar.)
**Submit Data** If paying online has been selected, pushing this button will take you to a plastic card or an ACH debit summary

page for submissi on of pay ment . Please make sure all information is correct befo re submitting . Once the “Submit D ata” button is selected, changes cannot be made. As stated earlier, the browser’s backspace key cannot be used to make modifications to the form. After pay m ent is made, a Pay

ment Confirmation will appear that can be copied for your records. A pay ment summary

will also be sent auto matically to your email address. The Pay ment Cnfirmation lists the family along with the other pay

ment information; the summary sent to your email address does not. It is a good idea to make a copy of the Pay

ment Confirmation. If pay ment offline was selected, pushing the Submit Data button will take you back to the forms list; p ay ment will be the responsibility of the manufacturer/ IC I according to the instructions at http://www.epa.gov/otaq/fees.htm

. Those instructions are summarized below. Before submitting, p lease make a cop y of the form for your own records , and to remember the am ount to be paid, by printing from the PDF version after selecting the PDF Preview button

. The form can also be saved as a computer file by using the “Save A Copy” icon on the Adobe taskbar.

– To pay offline by

check , after submitting the form online : Make the check payable to “U.S. Environmental Protection Agency”. Write “ MVECP fee ” and the family or test group name on the check, or, if the check is for multiple test groups or families, write “ MVECP for ___ families/test groups ” ( edit number as appropriate). Mail the check to: Environmental Protection Agency Motor Vehicle and Engine Compliance Program P.O. Box 979032 St. Louis, MO 6319 7

- 9000If using a private shipping service such as Federal Express (or other service), send checks to

U

. S

. B ank Government Lock

box 979032 1005 Convention Plaza SL

- MO

- C2

- GL St. Louis, MO 631 01

– To pay offline b y wire , after filing the form online: wire pay ments through the New York Federal Reserve Bank are the only wire transactions no r

mally accepte d for certification fee pay ments. For further information, email Fees@epa.gov

. All banking fees are the responsibility of the manufacturer. W ire transactions must be arranged with the manufacturer’s bank. The bank will ne ed the following information: Receiver FI: **TREAS NYC** (this is the short name for the US Treasury's routing number). Routing Number (ABA number or Swift Code for participating banks. For further information, email Fee s@EPA.gov): **021030004**

. Beneficiary (Agency Location Code [ALC] or EPA Account Number): **86 8**  **01009900 0** 

. Beneficiary Name: US Environmental Protection Agency. Originator Information: MVECP Fees, manufacturer name, family name(s). If space is limited, l ist one family and the number of families Pay ments that can not be matched with families are a major cause of certification delay s.

– To pay offline b y Automated Clearing House Electronic Funds Transfer (ACH) after filing the form online: To set up an ACH pay ment method, the manufacturer should contact its bank. At this time, EPA can only receive ACH pay

ments from banks in the United States. All banking fees are the responsibility of the manufacturer. The bank will need the following EPA routing and account information: Standard Entry Class: CCD Transaction Code: 22 Receiving DFI ID (ABA number): **051036706** Account Number: **868010099000** Receiving Company Name: US Environmental Protection Agency. Payment Related Information: family name(s).