33882 Federal Register / Vol. 60, No. 125 / Thursday, June 29, 1995 / Notices

Reporting Pursuant to Section 4. 31 U.S.C.

3512(d)(2)(B) (commonly referred to as

Section 4 of the Integrity Act) requires an

annual statement on whether the agency’s

financial management systems conform with

government-wide requirements. These

financial systems requirements are presented

in OMB Circular No. A–127, ‘‘Financial

Management Systems,’’ section 7. If the

agency does not conform with financial

systems requirements, the statement must

discuss the agency’s plans for bringing its

systems into compliance.

If the agency head judges a deficiency in

financial management systems and/or

operations to be material when weighed

against other agency deficiencies, the issue

must be included in the annual Integrity Act

report in the same manner as other material

weaknesses.

Distribution of Integrity Act Report. The

assurance statements and information related

to both Sections 2 and 4 should be provided

in a single Integrity Act report. Copies of the

report are to be transmitted to the President;

the President of the Senate; the Speaker of

the House of Representatives; the Director of

OMB; and the Chairpersons and Ranking

Members of the Senate Committee on

Governmental Affairs, the House Committee

on Government Reform and Oversight, and

the relevant authorizing and appropriations

committees and subcommittees. In addition,

10 copies of the report are to be provided to

OMB’s Office of Federal Financial

Management, Management Integrity Branch.

Agencies are also encouraged to make their

reports available electronically.

Streamlined Reporting. The Government

Management Reform Act (GMRA) of 1994

(P.L. 103–356) permits OMB for fiscal years

1995 through 1997 to consolidate or adjust

the frequency and due dates of certain

statutory financial management reports after

consultation with the Congress. GMRA

prompted the CFO Council to recommend to

OMB a new approach towards financial

management reporting which could help

integrate management initiatives. This

proposal is being pilot-tested by several

agencies for FY 1995. Further information on

the implications of this initiative for other

agencies will be issued by OMB after the

pilot reports have been evaluated. In the

meantime, the reporting requirements

outlined in this Circular remain valid except

for those agencies identified as pilots by

OMB.

Under the CFO Council approach, agencies

would consolidate Integrity Act information

with other performance-related reporting into

a broader ‘‘Accountability Report’’ to be

issued annually by the agency head. This

report would be issued as soon as possible

after the end of the fiscal year, but no later

than March 31 for agencies producing

audited financial statements and December

31 for all other agencies. The proposed

‘‘Accountability Report’’ would integrate the

following information: the Integrity Act

report, management’s Report on Final Action

as required by the IG Act, the CFOs Act

Annual Report (including audited financial

statements), Civil Monetary Penalty and

Prompt Payment Act reports, and available

information on agency performance

compared to its stated goals and objectives,

in preparation for implementation of the

GPRA.

Government Corporations. Section 306 of

the Chief Financial Officers Act established

a reporting requirement related to

management controls for corporations

covered by the Government Corporation and

Control Act. 31 U.S.C. 9106. These

corporations must submit an annual

management report to the Congress not later

than 180 days after the end of the

corporation’s fiscal year.

This report must include, among other

items, a statement on control systems by the

head of the management of the corporation

consistent with the requirements of the

Integrity Act.

The corporation is required to provide the

President, the Director of OMB, and the

Comptroller General a copy of the

management report when it is submitted to

Congress.

[FR Doc. 95–15828 Filed 6–28–95; 8:45 am]

BILLING CODE 3110–01–P

POSTAL SERVICE

Privacy Act of 1974; System of

Records

AGENCY: Postal Service.

ACTION: Notice of revisions to an

existing system of records.

SUMMARY: This document publishes

notice of modifications to Privacy Act

system of records USPS 070.040,

Inquiries and Complaints—Customer

Complaint Records. The modifications

expand the system locations and

purpose statements, make editorial

revisions that change the name of the

system, clarify the system as a result of

the expansions, and correct organization

name changes as a result of the

restructuring of the Postal Service. The

system locations and purpose

statements are expanded to note the

system’s coverage of complaint and

inquiry records from individuals,

including employees, that indicate

potential threats, a potentially volatile

workplace climate, and/or significant

personal concerns of employees or

customers.

DATES: This proposal will become

effective without further notice August

8, 1995, unless comments are received

on or before that date that result in a

contrary determination.

ADDRESSES: Written comments on this

proposal should be mailed or delivered

to Payroll Accounting/Records, United

States Postal Service, 475 L’Enfant Plaza

SW, Room 8650, Washington, DC

20260–5242. Copies of all written

comments will be available for public

inspection and photocopying between 8

a.m. and 4:45 p.m., Monday through

Friday, at the above address.

FOR FURTHER INFORMATION CONTACT:

Betty E. Sheriff, (202) 268–2608.

SUPPLEMENTARY INFORMATION: System of

records USPS 070.040 contains records

relating to inquiries and complaints

from postal customers and employees.

Its current description is inaccurate in

that it suggests that records in the

system are limited to customer inquiries

and complaints regarding mail service.

In fact, the system has come to include

inquiries and complaints of employees

as well. This notice expands the

purpose statement because some

employee inquiries covered by the

system pertain to issues other than mail

service. These inquiries and complaints

frequently relate to an employee’s postal

employment.

Occasionally a customer or employee

complaint may indicate a potential for

violence, a potentially volatile

workplace climate, and/or significant

personal concerns of employees or

customers that should receive remedial

attention. Because such inquiries and

complaints may be referred to the Postal

Service’s Human Resources office or to

its contractor for analysis and proactive

attention, the Vice President of Human

Resources has been added as a System

Manager. Where the threat of violence is

particularly strong, the correspondence

may be referred to the Postal Inspection

Service for investigative action. In those

instances, related records may also

become part of the Privacy Act system

USPS 080.010, Inspection

Requirements—Investigative File

System. Other system changes clarify

existing language, particularly with

relation to the above-noted changes, and

correct organization names that were

changed as a result of a recent

restructuring of the Postal Service.

All records within the system are kept

in a secured environment, with

automated data processing (ADP)

physical and administrative security

and technical software applied to

information on computer media.

Contractors who maintain information

collected by this system are subject to

subsection (m) of the Privacy Act and

are required to apply appropriate

protections subject to the audit and

inspection of the Postal Inspection

Service. Further, the only routine uses

applied are those that the Postal Service

has established and applied to most of

its systems of records representing

potential uses of information in the

conduct of official business. These

appear in the Postal Service’s last

compilation of its records systems,
Federal Register / Vol. 60, No. 125 / Thursday, June 29, 1995 / Notices 33883

published in the Federal Register on

October 26, 1989 (54 FR 43652–43715).

Pursuant to 5 U.S.C. 552a(e)(11),

interested persons are invited to submit

written data, views, or arguments on

this proposal. A report of the proposed

system has been sent to Congress and to

the Office of Management and Budget

for their evaluation.

The most recent description of USPS

070.040 was published in the abovereferenced compilation at 54 FR 43675.

That description is modified as follows:

USPS 070.040

SYSTEM NAME:

[Change to read:]

Inquiries and Complaints—Customer

and Employee Complaint Records,

070.040.

SYSTEM LOCATION(S):

[Change to read:]

Consumer Advocate and Human

Resources, Postal Service Headquarters;

districts; post offices; the Information

Service Center at St. Louis, MO; and

contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

[Change to read:]

Postal Service customers and

employees who have contacted the

Postal Service with a suggestion or a

problem.

CATEGORIES OF RECORDS IN THE SYSTEM:

[Change to read:]

Complaining individual’s name and

address; nature of the inquiry or

complaint; assessment of concerns,

findings, and recommendations; and

resolution of same. Includes general

correspondence and Consumer Service

Cards about individuals’ complaints/

inquiries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

39 U.S.C. 403, 404.

PURPOSE(S):

[Change to read:]

To process Postal Service customer

and employee concerns and inquiries

regarding mail services and other issues

relating to the Postal Service.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Routine use statements a, b, c, d, e, f,

g, h, j, k, l, and m listed in the prefatory

statement at the beginning of the Postal

Service’s published system notices

apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

[Change to read:]

Typed, printed, handwritten or

computer-printed form, microfilm,

magnetic tape, and worm optical disk.

RETRIEVABILITY:

[Change to read:]

For correspondence and

computerized complaint cards, by

chronological sequence within subject

category as derived from

correspondence and the name of

inquirer or complainant. Human

Resources’ records may also be retrieved

by work location. For hard copy

complaint cards, chronological by

retrieval code and preprinted complaint

card serial number.

SAFEGUARDS:

[Change to read:]

These are restricted files and are to be

maintained in locked file cabinets in

secured facilities, with access limited to

personnel having an official need.

Automated records are protected

through computer password security.

RETENTION AND DISPOSAL:

[Change to read:]

Records of referrals to Human

Resources: Destroy 3 years after

resolution of problem.

Other inquiry/complaint records:

Destroy 1 year after resolution of

problem.

SYSTEM MANAGER(S) AND ADDRESS:

[Change to read:]

Vice President, Human Resources,

United States Postal Service, 475

L’Enfant Plaza SW, Washington DC

20260–4200

Vice President and Consumer Advocate,

United States Postal Service, 475

L’Enfant Plaza SW, Washington DC

20260–2200

NOTIFICATION PROCEDURE:

Customers wanting to know whether

information about them is maintained in

this system of records must address

inquiries to the same facility to which

they submitted their complaint.

Inquiries about complaint cards must

contain the date and card serial number.

RECORD ACCESS PROCEDURES:

Requests for access must be made in

accordance with the notification

procedure above and the Postal Service

Privacy Act regulations regarding access

to records and verification of identity

under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:

See Notification Procedure and

Record Access Procedures above.

RECORD SOURCE CATEGORIES:

[Change to read:]

Postal Service customers and

employees.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

[Change to read:]

Records or information in this system

that have been compiled in reasonable

anticipation of a civil action or

proceeding are exempt from individual

access under 5 U.S.C. 552a(d)(5). In

addition, the Postal Service has claimed

exemptions from certain provisions of

the Act for several of its other systems

of records as permitted by 5 U.S.C.

552a(j) and (k). See 39 CFR 266.9. To the

extent that copies of exempt records

from those other systems are

incorporated into this system, the

exemptions applicable to the original

primary system must continue to apply

to the incorporated records.’’

Neva R. Watson,

Acting Chief Counsel, Legislative.

[FR Doc. 95– 15981 Filed 6–28 –95; 8:45

am]

BILLING CODE 7710–12–P

RAILROAD RETIREMENT BOARD

Agency Forms Submitted for OMB

Review

SUMMARY: In accordance with the

Paperwork Reduction Act of 1980 (44

U.S.C. Chapter 35), the Railroad

Retirement Board has submitted the

following proposal(s) for the collection

of information to the Office of

Management and Budget for review and

approval.

SUMMARY OF PROPOSAL(S):

(1) Collection title: Supplemental

Information on Accident and Insurance.

(2) Form(s) submitted: SI–1c, SI–5, ID–30q,

ID–3s, ID–3u, ID–30k, ID–30k–1.

(3) OMB Number: 3220–0036.

(4) Expiration date of current OMB

clearance: June 30, 1996.

(5) Type of request: Revision of a currently

approved collection.

(6) Respondents: Individuals or

households.

(7) Estimated annual number of

respondents: 33,550.

(8) Total annual responses: 33,500.

(9) Total annual reporting hours: 1,987.

(10) Collection description: The RUIA

provides for recovery of sickness benefits

paid if the employee receives a settlement for

the same injury for which benefits were paid.

The collection obtains identifying

information about the person or company

responsible for such payments and