[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56767-56769]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-81109]




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Federal Law Enforcement Training Center

Treasury/FLETC .001
     FLETC Payroll/Personnel Records System--Treasury/FLETC.
     FLETC, Office of Administration, Building 94, Glynco, GA 31524. 
Systems are also located at other FLETC facilities. (See FLETC Appendix 
A for addresses.)
     Present and former employees.
     All payroll records including Standard Forms 50 and 52, time and 
attendance reports, leave status, health and life insurance requests, 
payroll deduction requests, employee training, performance evaluations, 
retirement records, medical/treatment/ injury records, and Equal 
Employment Opportunity and personnel records consisting of records 
other than those described and reported by the Office of Personnel 
Management on behalf of all agencies.
     5 U.S.C. 301, 5 U.S.C. 4101 et seq; Executive Order No. 11348, 
dated April 20, 1967, and Treasury Order 140-01, dated September 20, 
1994.
     Disclosure to the individual's parent agency and Federal 
regulatory agencies on a ``need to know'' basis which include the 
Department of Labor, Department of Health and Human Services, Merit 
Systems Protection Board, Federal and Labor Relations Authority, Equal 
Employment Opportunity Commission and the Office of Personnel 
Management concerning pay, leave, benefits, retirement deductions, and 
other information necessary for OPM to carry out its government-wide 
personnel management functions. These records and information in the 
records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or indication of a 
violation or potential violation of civil or criminal law or 
regulation; (2) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceeding; (4) disclose information to foreign 
governments in accordance with 

[[Page 56768]]
formal or informal international agreements; (5) provide information to 
a congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.
     Paper files, microfiche and various electronic mediums. FLETC 
computers access the TIMIS payroll and personnel system.
     Social Security Number, name, position, and/or organizational 
element.
     Physical security, personal access codes, and identification 
confirmations are all used to prevent unauthorized disclosure of 
records.
     Disposition as prescribed by General Records Schedules 1 and 2 
issued by the National Archives and Records Administration. For more 
information contact: Records Management Officer, FLETC, Building 94, 
Glynco, GA 31524.
     Director, Office of Administration, Building 94, FLETC, Glynco, GA 
31524.
     The individual must provide full name, Social Security Number, and 
date of employment at the FLETC to the System Manager.
     By written request to the System Manager.
     See ``Record access'' above.
     The employee on whom the record is maintained, prior employers, 
client agencies and the FLETC.
     None.
Treasury/FLETC .002
     FLETC Trainee Records--Treasury/FLETC.
     FLETC, Office of Administration, Building 94, Glynco, GA 31524. 
Systems are also located at the FLETC facilities located in Artesia, NM 
and Tucson, AZ. (See FLETC appendix A for addresses.)
     Any person who officially attends a FLETC-sponsored Training 
Program, Symposium, or similar event.
     Personal background information supplied by the trainee; grades 
and performance or conduct evaluations, advisory letters to parent 
agencies, class rosters/photographs and relevant health/physical 
conditioning.
     Treasury Order 140-01, dated September 20, 1993, and Memorandum of 
Understanding for the Sponsorship and Operation of the Consolidated 
Federal Law Enforcement Training Center, dated September 30, 1970.
     Disclosure upon request to the individual;s parent agency, to a 
prospective Federal employer, and to other government officials 
involved in training or research. These records and information in the 
records may be used to: (1) Disclose to the Office of Personnel 
Management concerning pay, leave, benefits, retirement deductions, and 
other information necessary for OPM to carry out its government-wide 
personnel management functions; (2) disclose pertinent information to 
appropriate Federal, state, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (3) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (4) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (5) disclose information to foreign governments in 
accordance with formal or informal international agreements; (6) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (7) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (8) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (9) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.
     Disk, tape, and paper files.
     Name, class number, and Social Security Number.
     Access to these systems of records will be controlled by software, 
hardware, and other physical security procedures. Software will e used 
to ensure, in all technically feasible ways, that data cannot be made 
available to unauthorized persons. User-identifiers and passwords will 
be used where feasible to protect the data. Physical security will 
protect all terminals, disks and tapes, and paper archives from access 
by unauthorized persons. Offices will be locked except when authorized 
persons are present. Warehoused paper records are secured, the building 
alarmed, and access controlled by the Records Management Officer.
     All records are retained and disposed of in accordance with the 
General Records Schedule issued by the National Archives and Records 
Administration. For more information contact: Records Management 
Officer, FLETC, Building 94, Glynco, GA 31524.

[[Page 56769]]

     Director, Office of Administration, Building 94, FLETC, Glynco, GA 
31524.
     The individual must provide full name, Social Security Number, 
date of birth, parent agency, type of course and approximate dates of 
attendance to the System Manager.
     By formal letter to the System Manager.
     See ``Record access procedures'' above.
     The trainee himself and members of the staff responsible for the 
administrative processing and training of that individual.
     None.
Treasury/FLETC .004
     FLETC Administrative Records--Treasury/FLETC.
     FLETC, Office of Administration, Building 94, Glynco, GA 31524. 
Systems are also located at the FLETC facilities located in Artesia, NM 
and Tucson, AZ. (See FLETC appendix A for addresses.)
     Students, current employees, past employees, employees of client 
agencies, contractor employees, guests, and visiting personnel.
     Access Control/ Identification, Vehicle Registration and Driver 
Violation, Equipment Control, Property Pass/Accountability, Lost and 
Found, Key Assignment, Safety and Occupational Health Program, Security 
Incident, Emergency Services, Administrative Inquiry, and Instructor 
Management records and Resource and Marketing Mailing Lists.
     Treasury Order 140-01, dated September 20, 1994.
     Disclosure to the contract employer, the individual's parent 
agency, and Federal regulatory agencies on a ``need to know'' basis. 
These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; (8) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.
     Various electronic mediums and paper files.
     Name, Social Security Number, employer, and/or organizational 
element.
     Physical security, personnel screening and computer passwords are 
all used to prevent unauthorized disclosure of records.
     Disposition as prescribed by the General Records Schedules.
     Director, Office of Administration, Building 94, FLETC, Glynco, GA 
31524.
     The individual must provide full name, social security number, and 
dates of duty at the Center to the System Manager.
     By written request to the System Manager.
     See ``Record access procedures'' above.
     The individual on whom the record is maintained, client agencies, 
employers, and the FLETC.
     None.

 FLETC Appendix A

 Federal Law Enforcement Training Center Glynco, GA 31524
 Federal Law Enforcement Training Center Washington Office 650 
Massachusetts Avenue, NW Washington, DC 20226
 Federal Law Enforcement Training Center Artesia Facility 1300 W. 
Richey Avenue Artesia, NM 88210
 Federal Law Enforcement Training Center Building 4310, 3rd Fl 
Davis-Monthan Air Force Base Tucson, AZ 85707
BILLING CODE: 4810-32-F