From: Michelle D. Coffin [mailto:CoffinM@sbcapcd.org] 

Sent: Thursday, May 08, 2014 8:00 AM

To: Espitia, Alba

Cc: Bartholomew, Sara; Brian P. Shafritz; Kristina N. Costa

Subject: FW: Santa Barbara County APCD MOE issue - can you please respond to Margaret’s question, 

Alba? - Revised

Good morning Alba,

On the Federal Financial Report – why don’t the numbers line up with what is on 

the SBCAPCD EPA MOE FY 08/09-12/13 Analysis and with the 12-13 and 13-14 

adopted budgets?

The total Adopted Budget for fiscal year 12-13 (7/1/12 – 6/30/13), is $9,158,240 compared to 

the SBCAPCD EPA MOE FY 08-09 – 12-13 (attached Doc. 2), which reports our total program 

costs of our Operating Budget $8,916,313; please reference the two highlighted sections of the 

attached document Doc. 1 We exclude our fund balances designated for future uses when 

reporting MOE to EPA for budget purposes, because these changes to fund balance may not 

materialize as they are estimated at the time of budget and finalized at the end of our fiscal 

year.

The above is also true for the total Adopted Budget for FY 13-14 (7/1/13 – 6/30/14), is 

$8,953,402 compared to the SBCAPCD EPA MOE FY 09-10 – 13-14 (attached Doc. 4), which 

reports our total program costs of our Operating Budget $8,733,450; please reference the two 

highlighted sections of the attached document Doc. 3.

I see where the 4.7% number was calculated – expenditure cut from 11-12 to 12-

13.

Staffing reduction from 50.25 to 48.00 – 2.25.

Actual 

Budget

Adopted 

Budget

Adopted 

Budget

Proposed

Budget

10-11 11-12 12-13 13-14

8,583,053 9,606,464 9,158,240 8,953,402

Actual 

Budget

Actual 

Budget

9,331,942 9,367,023

How does the Services & Supplies Comparison fit in the picture?

The Services & Supplies Comparison showing the 8.0% decline compares actual expenditures on 

a federal fiscal year basis, 10/1/11 – 9/30/12 to 10/1/12 – 9/30/13.
For Services & Supplies compared to the Adopted Budgets on a fiscal year basis there is a 6.8% 

decline. FY 12-13 (7/1/12 – 6/30/13) the total Budgeted S&S is $3,295,729 (attached Doc. 5) 

compared to FY 13-14 (7/1/13 – 6/30/14) the Budgeted S&S is $3,071,903 (attached Doc. 6).

Also, in the December letter, SBCAPCD notes that the primary source of funding is 

from stationary sources of emissions – Is that category titled “Licenses and 

Permits?.” And, has that also seen a decline?

Yes, the category is License & Permits and we have experienced a 7.1% decline in revenue by 

comparison of FY 12-13 (7/1/12 – 6/30/13) the total Budgeted revenue is $3,456,898 (attached 

Doc. 7) to FY 13-14 (7/1/13 – 6/30/14) the Budgeted revenue total is $3,211,147 (attached Doc. 

8).

Please let me know if you need further information, thank you!

Michelle Coffin

Account Technician III

Santa Barbara County Air Pollution Control District

Phone: 805-961-8891

OurAir.org

twitter.com/OurAirSBC

From: "Brian P. Shafritz" <ShafritzB@sbcapcd.org>

Date: May 6, 2014 at 10:25:54 AM PDT

To: "Kristina N. Costa" <CostaK@sbcapcd.org>, Bob Van Beveren <VanBeverenR@sbcapcd.org>

Subject: FW: Santa Barbara County APCD MOE issue - can you please respond to Margaret’s question, 

Alba?

Please work out the responses to these fiscal questions. 

Brian

From: Espitia, Alba [mailto:Espitia.Alba@epa.gov] 

Sent: Tuesday, May 06, 2014 9:18 AM

To: Brian P. Shafritz

Cc: Bartholomew, Sara

Subject: FW: Santa Barbara County APCD MOE issue - can you please respond to Margaret’s question, 

Alba?

Hi Brian, As Sara mentioned HQ’s is looking over the FR that Sara submitted and 

they have follow up questions (see below). Once I hear back from you I will 

respond back to HQ’s. Thanks - Alba 
On the Federal Financial Report – why don’t the numbers line up with what is on 

the SBCAPCD EPA MOE FY 08/09-12/13 Analysis and with the 12-13 and 13-14 

adopted budgets?

I see where the 4.7% number was calculated – expenditure cut from 11-12 to 12-

13.

Staffing reduction from 50.25 to 48.00 – 2.25.

Actual 

Budget

Adopted 

Budget

Adopted 

Budget

Proposed

Budget

10-11 11-12 12-13 13-14

8,583,053 9,606,464 9,158,240 8,953,402

Actual 

Budget

Actual 

Budget

9,331,942 9,367,023

How does the Services & Supplies Comparison fit in the picture?

Also, in the December letter, SBCAPCD notes that the primary source of funding is 

from stationary sources of emissions – Is that category titled “Licenses and 

Permits?.” And, has that also seen a decline?