56706 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

secured area. Access to electronic

records is by password.

RETENTION AND DISPOSAL:

Files on customers who have not

purchased any products are kept for two

years, after which they are taken out of

the active system and placed in a

separate storage file. This file generates

two additional annual mailings after

which time they are purged from the

system. (Should a customer reorder after

being placed ont this file,they will be

assigned a new customer number and

placed back in the main system).

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Communications,

Bureau of Engraving and Printing, 14th

and C Streets, SW., Room 515M,

Washington, DC 20228.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, gain access to the records, or

contest the contents of any records

maintained in this system may inquire

in accordance with instructions

appearing in 31 CFR part 1, subpart C,

appendix F. Address inquiries to

Disclosure Officer, Bureau of Engraving

and Printing, 14th and C Streets, SW.,

Washington, DC 20228.

RECORDS ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORDS PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Customers, BEP employees, financial

institutions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .046

SYSTEM NAME:

Automated Mutilated Currency

Tracking System—Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SE, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals and financial institutions

sending in mutilated paper currency

claims.

CATEGORIES OF RECORDS IN THE SYSTEM:

Mutilated currency claimants’ names,

addresses, company names, amount of

claims, amount paid, types of currency

and condition of currency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

The purpose of the Automated

Mutilated Currency Tracking System is

to maintain historical information and

to respond to claimants’ inquiries, e.g.,

non–receipt of reimbursement, status of

case, etc.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2)disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (7) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records consist of paper records

maintained in file folders and records in

electronic media.

RETRIEVABILITY:

By claimant name, case number,

address or registered mail number.

SAFEGUARDS:

Access is limited to those specific

employees who process the mutilated

currency cases, prepare payment,

research inquiries or maintain the

computer system. In addition, files and

computer data are maintained in a

secured area. Access to electronic

records is by password.

RETENTION AND DISPOSAL:

Active claimant files are maintained

for two years. Inactive files are

maintained for seven years. After seven

years, the files are purged from the

system and then destroyed. (Inactive

files are those for which final payments

have been made.)

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Currency Standards,

Bureau of Engraving and Printing, 14th

and C Streets, SW, Room 344A,

Washington, DC 20228.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, gain access to the records, or

contest the contents of any records

maintained in this system may inquire

in accordance with instructions

appearing in 31 CFR part 1, subpart C,

appendix F. Address inquiries to

Disclosure Officer, Bureau of Engraving

and Printing, 14th and C Streets, SW,

Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individuals, banking institutions and

BEP employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

BILLING CODE: 4840–01–F

U.S. Customs Service

Treasury/Customs .001

SYSTEM NAME:

Acceptable Level of Competence,

Negative Determination—Treasury/

Customs.

SYSTEM LOCATION:

Located in Customs Headquarters

Offices and in each Regional, District,

SAC, and appropriate post of duty.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56707

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any employee of U.S. Customs

Service, who receives a negative

determination regarding acceptable

level of competence.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee’s name, social security

number, position description, grade,

and correspondence containing specific

reasons for negative determination.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose pertinent information to

appropriate Federal, State, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (6) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders

and stored in locked file cabinets.

RETRIEVABILITY:

The records are filed by the

individual’s name.

SAFEGUARDS:

Stored in locked cabinets.

RETENTION AND DISPOSAL:

Records are retained until the

employee leaves the Customs Service.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Labor and Employee

Relations Division, Office of Human

Resources, Customs Headquarters, or

Regional Labor and Employee Relations

Division, Regional Headquarters, or

appropriate managerial official in

employee’s district, SAC, port or post of

duty offices.

NOTIFICATION PROCEDURE:

Correspondence with systems

manager.

RECORD ACCESS PROCEDURES:

Correspondence with systems

manager.

CONTESTING RECORD PROCEDURES:

Correspondence with systems

manager.

RECORD SOURCE CATEGORIES:

Information is furnished by the

employee, employee’s supervisor and

the Merit Systems Protection Board.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .002

SYSTEM NAME:

Accident Reports—Treasury/Customs.

SYSTEM LOCATION:

Logistics Management Division,

Southeast Region, 99 SE 5th Street,

Miami, FL 33131; Logistics Management

Division, U.S. Customs Service, 211

Main Street, San Francisco, CA 94105.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any employee of Southeast Region

who has had an accident on

Government property or in an official

vehicle since 1973.

CATEGORIES OF RECORDS IN THE SYSTEM:

Standard Government forms dealing

with accidents and personal injuries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

Executive Order 11807 and section 19 of

Occupational Health & Safety Act of

1970; 5 U.S.C. 8101–8150, 8191–8193.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose to

employee’s beneficiary in event of death

following the accident or injury or to

employee’s agent in case of disability;

(2) disclose pertinent information to

appropriate Federal, State, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (3) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (5) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (6) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case folder is maintained in an

unlocked drawer in chronological order

by date.

RETRIEVABILITY:

Each case is identified by employee

name and date of accident.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Logistics Management Division

within the Southeast Region

Headquarters Building. During non–

working hours the room in which the

metal container is located is locked.
56708 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

RETENTION AND DISPOSAL:

Accident Record files are retained in

accordance with the Records Disposal

Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Logistics Management

Division, Southeast Region,

Headquarters, 99 SE 5th Street; Logistics

Management Specialist, Logistics

Management Division, U.S. Customs

Service, 211 Main Street, San Francisco,

CA 94105.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information originates with

employees who have been injured and/

or have been involved in accidents

during the exercise of their official

duties. Also included are witness

reports and statements, the employees’

supervisors’ statements and doctors’

reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .005

SYSTEM NAME:

Accounts Receivable—Treasury/

Customs.

SYSTEM LOCATION:

Financial Management Division,

National Finance Center, U.S. Customs

Service, 6026 Lakeside Blvd.,

Indianapolis, IN 46278; Financial

Management Division, District and

Ports, 99 SE 5th Street, Miami, FL

33131; U.S. Customs Service, Financial

Management Division, Increase and

Refund Section, 6 World Trade Center,

New York, NY 10048; Financial

Management Division, U.S. Customs

Service, South Central Region, 1440

Canal Street, New Orleans, LA 70112.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons owing money for Customs

duties and services and money owed to

persons for overpayment of excessive

duties and services.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence and documentation

of telephone calls with debtors and

creditors or their representatives.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Data is stored in file folders which are

contained in an unlocked metal file

cabinet.

RETRIEVABILITY:

The file is retrieved by the name of

the individual which is kept in

alphabetical order within the work area

of the Collection Section.

SAFEGUARDS:

The files are located within an office

that is locked during non–working

hours. The building is guarded by

uniformed security police and only

authorized persons are permitted entry

to the building.

RETENTION AND DISPOSAL:

The file is retained until collection or

refund is effected and two (2) years

thereafter, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Financial Management, 99

SE 5th Street, Miami, FL 33131;

Regional Commissioner, U.S. Customs

Service, 6 World Trade Center, New

York, NY 10048; Financial Management

Division, U.S. Customs Service, South

Central Region, 1448 Canal Street, New

Orleans, LA 70112.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in the system is

obtained from data gathered from the

automated billing system and ports of

entry.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .009

SYSTEM NAME:

Acting Customs Inspector

(Excepted)—Treasury/Customs.

SYSTEM LOCATION:

Inspection and Control Division, U.S.

Customs Service, Southwest Region,

5850 San Felipe, Suite 500, Houston, TX

77057; Office of the District Director,

San Diego, CA; Offices of the Port

Directors, San Ysidro, CA; Calexico, CA;

Tecate, CA; Andrade, CA; San Diego

Barge Office; U.S. Customhouse, PO Box

111, District Director’s Office, St.

Albans, VT 05478.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees or members of other

Federal agencies who are designated by

the District Directors as Customs

Inspectors (Excepted).

CATEGORIES OF RECORDS IN THE SYSTEM:

System has name, social security

number, rank or grade and duty station

of the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

CF 55 forms kept in manila folders in

file cabinet.

RETRIEVABILITY:

Filed alphabetically.

SAFEGUARDS:

During non–working hours the offices

and/or buildings in which records are

located are locked.

RETENTION AND DISPOSAL:

Until individual transfers or

designation is canceled. Form is then

destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Inspection and Control

Division, U.S. Customs Service,
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56709

Southwest Region, 5850 San Felipe,

Suite 500, Houston, TX 77002; District

Director, Port Directors, and Division

Directors, within the San Diego Customs

District (see appendix A.); District

Director, U.S. Customs Service, St.

Albans, VT 05478, District Director, 1,

LaPontilla Street, Old PO Box 2112, San

Juan, PR 00901.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information is supplied by the

individual and his or her agency.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .014

SYSTEM NAME:

Advice Requests (Legal) (Pacific

Region)–Treasury/Customs.

SYSTEM LOCATION:

Office of the Regional Counsel, 211

Main Street, San Francisco, CA 94105.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are the subject of any

request for legal advice by another office

within Customs, another Government

agency, or the private individual

himself. An example would be a request

by a District Director for advice as to

whether or not a violation of a Customs

law for which a penalty may be assessed

has occurred.

CATEGORIES OF RECORDS IN THE SYSTEM:

Intra–agency or inter–agency

memoranda and reports of investigation

and other documents submitted by the

requesting office for use in handling the

request. Correspondence from the

private individual submitting the

request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Reorganization Plan No.

1 of 1950; Treasury Department Order

No. 165, Revised, as amended;

Reorganization Plan No. 1 of 1965.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted in an

alphabetical file folder which is filed in

an unlocked drawer within a metal file

cabinet.

RETRIEVABILITY:

Each case file is identified in a

manual alphabetical card file by the

name of the individual who is the

subject of the request and in the

alphabetical file folder within the metal

file cabinet by the name of the

individual who is the subject of the

request.

SAFEGUARDS:

The metal file cabinet described above

is maintained within the area assigned

to the Office of the Regional Counsel

within the Federal Building. During

non–working hours the room in which

the metal file cabinet is located is

locked, and access to the building is

controlled at all times by uniformed

guards.

RETENTION AND DISPOSAL:

Request for legal advice files are

retained until there is no longer any

space available for them within the

metal file cabinet, at which time files

are transferred to the Federal Record

Center or destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Counsel, 211 Main Street,

San Francisco, CA 94105.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information comes from the

memoranda or correspondence from the

office or individual requesting the

advice and from any supporting

documents that office or individual may

transmit.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .021

SYSTEM NAME:

Arrest/Seizure/Search Report and

Notice of Penalty File—Treasury/

Customs.

SYSTEM LOCATION:

Office of Investigations, Room 228,

United States Customs Service, 335

Merchant Street, Honolulu, HI 96813.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who are suspected of

attempting to smuggle, or have

smuggled, merchandise or contraband

into the United States; individuals who

have undervalued merchandise upon

entry into the United States; vessels and

aircraft which have been found to be in

violation of Customs laws.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names of individuals, vessels,

aircraft; identifying factors; nature of

violation or suspected violation;

circumstances surrounding violation or

suspected violation; date and place of

violation or suspected violation; and

on–site disposition actions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose
56710 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each report is assigned a case number

and filed accordingly in a locked, metal

file located in the Office of

Investigations.

RETRIEVABILITY:

Each report is identified in a manual

alphabetical card file by the name of the

individual, vessel or aircraft.

SAFEGUARDS:

In addition to being stored in a locked

metal cabinet, these records are located

in a locked room, the keys of which are

controlled and issued only to authorized

personnel.

RETENTION AND DISPOSAL:

These records are retained for one

year (1) or until action has been

completed.

SYSTEM MANAGER(S) AND ADDRESS:

Office of Investigations, U.S. Customs

Service, Post Office Box 1641,

Honolulu, HI 96806.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources may not need to be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I) and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .022

SYSTEM NAME:

Attorney Case File–Treasury/

Customs.

SYSTEM LOCATION:

The Chief Counsel, U.S. Customs

Service Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229;

Office of the Regional Counsel of each

Region (for addresses see ‘‘Regional

Commissioner of Customs’’ section,

appendix A). District Counsel of

Customs, 200 E. Bay Street, Charleston,

SC 29401; District Counsel of Customs,

880 Front Street, Room 5–S–9, San

Diego, CA 92188; District Counsel of

Customs, PO Box 2450, San Francisco,

CA 94216; District Counsel of Customs,

c/o Special Agent in Charge, 909 1st

Avenue, Room 4100, Seattle, WA 98174;

District Counsel of Customs, 6585

Montana Street, Suite 100, El Paso, TX

79925; Resident Counsel, U.S. Customs

Service Academy, Building 67–FLETC,

Glynco, GA 31524; Assistant Chief

Counsel (CIT), U.S. Customs Service,

Room 258, 26 Federal Plaza, New York,

NY 10007; Assistant Chief Counsel

(NFC), National Logistics Finance

Center, U.S. Customs Service, PO Box

68914, Indianapolis, IN 46278.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are subject of adverse

actions, equal employment opportunity

complaints, unfair labor practice

complaints, and grievances; individuals

who are the subject of Customs license

or other administrative revocation or

suspension proceedings; individuals

who are the subject of or have requested

legal advice from the various offices;

individuals requesting access to

information pursuant to any statute,

regulation, directive, or policy to

disclose such information, including

individuals who are the subject of a

Federal or state administrative or

judicial subpoena; individuals who

have filed or may file claims under the

various Federal claims acts; individuals

who are parties in litigation with the

United States government or subunits or

employees or officers thereof, in matters

which affect or involve the United

States Customs Service; individuals

who are seeking relief from fines and

penalties and forfeitures assessed for

violations of the law and regulations

administered by Customs; individuals

who have outstanding Customs bills

submitted for collection; and

individuals who have challenged

contracting decisions of the agency.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system of records consists of a

computer database containing

information designed to allow the

system manager to track matters which

have come into his or her office. The

categories of records maintained in the

file folders which are indexed by

computer system are personnel actions;

administrative revocation or suspension

proceedings; intra–agency or inter–

agency memoranda, reports of

investigation, and other documents

relating to the request for legal advice;

claims and cases in administrative and

judicial litigation; requests, information,

records, documents, internal Customs

Service memoranda, or memoranda

from other agencies and related

materials regarding the disclosure of

information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended; 28

U.S.C. 2672, et. seq.; 28 CFR 14.1, et.

seq.; 31 CFR 3.1, et. seq.; 31 U.S.C. 3701

et. seq.; 31 CFR part 4; 5 U.S.C. 552, 31

CFR part 1, Reorganization Plan No. 1

of 1965; Government employee laws

found in Title 5 of the United States

Code; government contracting laws

found in Titles 31, 40, and 41 of the

United States Code; and the Customs

laws and regulations found in Title 19

of the United States Code and Code of

Federal Regulations, respectively.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56711

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The computerized indices are

maintained in computer data base. Each

file is maintained in a numbered file

folder which is filed in an unlocked

drawer in the responsible attorney’s

office, a metal file cabinet, or a storage

room at the local system manager’s

location.

RETRIEVABILITY:

Through the use of the computer

located at the local system manager’s

location, each file is retrievable by

name, number and title.

SAFEGUARDS:

Access is limited to employees who

have a need for such records in the

course of their work. Background checks

are made on employees. All facilities

where records are stored have access

limited to authorized personnel. During

non–working hours the rooms in which

the files are located are locked. During

working hours, the rooms in which the

files are located are under control of the

staff of the local systems manager.

RETENTION AND DISPOSAL:

The file folders are retained in

accordance with the Federal Records

Retention Manual.

SYSTEM MANAGER(S) AND ADDRESS:

See systems location above.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates from the subject

individual, U.S. Customs employees,

Reports of Investigation, Customs

penalty case files, other government

agencies, parties involved in

administrative and judicial litigation,

administrative proceedings regarding

disciplinary action taken against

Customs Service employees, Equal

Opportunity complaints, unfair labor

practice complaints, parties involved in

administrative revocation or suspension

proceedings, individuals or employees

requesting legal advice, and from the

parties requesting disclosure of

information.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .028

SYSTEM NAME:

Baggage Declaration—Treasury/

Customs.

SYSTEM LOCATION:

Located at the St. Albans District,

Northeast Region.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons required to make a written

baggage declaration.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, items declared and

value.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

In file folders in file cabinet.

RETRIEVABILITY:

By name, date and flight number.

SAFEGUARDS:

Available to authorized Customs

personnel only.

RETENTION AND DISPOSAL:

Free entry declarations are retained

for three (3) years, then destroyed.

Dutiable declarations are retained for

three years at the port, seven years at the

Federal Record Center, and then

destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

District and Port Directors.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.
56712 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

RECORD SOURCE CATEGORIES:

The individual who files the baggage

declaration.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .030

SYSTEM NAME:

Bankrupt Parties–in–Interest—

Treasury/Customs.

SYSTEM LOCATION:

U.S. Customs Service, Director,

National Finance Center, PO Box 68907,

Indianapolis, Indiana 46268

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals indebted to U.S. Customs.

CATEGORIES OF RECORDS IN THE SYSTEM:

Listed by name, address, port of

service, bill number, and dollar amount

of delinquent receivables.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Pub. L. 89–508, the ‘‘Federal Claims

Collection Act of 1966;’’ 5 U.S.C. 301;

Treasury Department Order No. 165,

Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Cases are maintained in file folders at

work site.

RETRIEVABILITY:

Alphabetical order by name.

SAFEGUARDS:

These cases are placed in locked

cabinets during non–working hours.

The building is guarded by uniformed

security police.

RETENTION AND DISPOSAL:

As satisfaction is received, cases are

closed. Records are maintained per

Records Control Manual FIS–4 No. 124.

SYSTEM MANAGER(S) AND ADDRESS:

Director, U.S. Customs, National

Finance Center, 6026 Lakeside

Boulevard, Indianapolis, IN 46268.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The source of information is obtained

from individuals, bankruptcy courts,

Customhouse brokers, and sureties.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .031

SYSTEM NAME:

Bills Issued Files—Treasury/Customs.

SYSTEM LOCATION:

Director, U.S. Customs, National

Finance Center, PO Box 68907.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals to whom bills have been

issued.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence received from or sent

to individuals in relation to bills issued

by the United States Customs Service.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Individual alphabetical file folders in

file cabinet.

RETRIEVABILITY:

Access by name of individual.

SAFEGUARDS:

The file cabinet is maintained in the

offices of the Director, National Finance

Center. During non–working hours the

room/building in which the file is

located is locked. Access is limited to

authorized personnel.

RETENTION AND DISPOSAL:

Correspondence is maintained for a

period of three (3) years then destroyed.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56713

SYSTEM MANAGER(S) AND ADDRESS:

Director, U.S. Customs, National

Finance Center, PO Box 68907,

Indianapolis, Indiana 46268.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information consists of copies of

letters or memoranda issued to or

received from individuals. Records of

phone calls and copies of documents

related to the individual’s transaction.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .032

SYSTEM NAME:

Biographical Files (Headquarters)—

Treasury/Customs.

SYSTEM LOCATION:

Public Information Division, U.S.

Customs Service Headquarters, 1301

Constitution Avenue, NW, Washington,

DC 20229, and the Regional Public

Information offices located at the

addresses listed in Customs appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

General biographical records are

maintained on all Customs employees

for news release and public information

purposes.

CATEGORIES OF RECORDS IN THE SYSTEM:

General biographical information

including home address, date and place

of birth, educational background, work

experience, honors and awards, hobbies,

and other information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Information is maintained in file

cabinets in the Public Information

Division at Customs Headquarters.

RETRIEVABILITY:

File folders are identified by the name

of the person and are filed in

alphabetical order.

SAFEGUARDS:

The office in which the records are

located is locked during non–working

hours and the building is guarded by

uniformed guards.

RETENTION AND DISPOSAL:

Files are retained during the

individual’s tenure as an employee of

the Customs Service, after which the

files are destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Public Information Division,

U.S. Customs Service Headquarters,

1301 Constitution Avenue, NW,

Washington, DC 20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The individual involved, Customs

personnel officers and co–workers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .040

SYSTEM NAME:

Carrier File—Treasury/Customs.

SYSTEM LOCATION:

Located in the Office of the District

Director, Terminal Island, San Pedro,

CA; Office of the District Director, San

Diego, CA; Offices of the Port Directors,

Los Angeles International Airport, Los

Angeles, CA; Office of the District

Director, Terrace and International

Streets, Nogales, AZ 85621; San Ysidro,

CA; Tecate, CA; Calexico, CA; Andrade,

CA; San Diego Barge Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Officers or owners, employees,

associates of Customs Bonded Carriers.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, date of birth, social security

number, place of birth and other

information relating to Officers,

Associates, employees, etc., of Bonded

Carriers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended,

and the Customs Regulations.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Manila folder in file cabinet.

RETRIEVABILITY:

Filed by name of company or

individual.

SAFEGUARDS:

Building locked during non–working

hours.

RETENTION AND DISPOSAL:

Records retained until obsolete, then

destroyed by burning.
56714 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

SYSTEM MANAGER(S) AND ADDRESS:

District Director, Port Directors, and

Division Directors within the San Diego

Customs District; District Director,

Terminal Island, San Pedro, CA, and

Port Director, Los Angeles International

Airport, Los Angeles District; District

Director, U.S. Customhouse, Nogales,

AZ 85621. (See Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Customs Bonded Carriers’ employees

and correspondence.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .041

SYSTEM NAME:

Cartmen or Lightermen—Treasury/

Customs.

SYSTEM LOCATION:

Customs ports, districts, and regional

offices. (See Customs appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals and firms who have

applied for or hold a license as a bonded

cartman or lighterman and individuals

employed by cartman or lightermen.

CATEGORIES OF RECORDS IN THE SYSTEM:

Internal Customs Service memoranda

and related materials regarding

applications for licenses and

identification cards, reports of

investigations for approving these

licenses and identification cards and

card files showing outstanding

identification cards and their location.

Files also include fingerprint cards.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and the information in

these records may be used to: (1)

Disclose pertinent information to

appropriate Federal, State, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The information in this system is

contained in a metal file cabinet in the

office maintaining the system, or on

magnetic disc.

RETRIEVABILITY:

Each case file is identified in a

manual alphabetical card file by the

name of the licensed cartman or

lighterman and in the alphabetical file

folder by the name of the licensed

cartman or lighterman. Each employee’s

record is filed in a manual alphabetical

card file cross–referenced with company

names.

SAFEGUARDS:

The file is placed in a metal file

cabinet at the work site. At locations

where work is not performed on a 24–

hour basis the work area is locked and

only authorized persons are permitted

in the building.

RETENTION AND DISPOSAL:

Files are reviewed at least once a year

at which time canceled I.D. cards may

be removed. Closed CF 3078’s may also

be removed, but normally are held for

approximately three years in case a new

application is received from the same

company or transferred to another

company after a new investigation.

SYSTEM MANAGER(S) AND ADDRESS:

Port Directors, District Directors, and

Regional Commissioners of the U.S.

Customs Service. (See Customs

appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources may not need to be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .042

SYSTEM NAME:

Case and Complaint File—Treasury/

Customs.

SYSTEM LOCATION:

Office of the Regional Counsel, U.S.

Customs Service, North Central Region,

55 E. Monroe Street, Room 1417,

Chicago, IL 60603.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any individual initiating a court case

or against whom a court case is brought;

any individual involved in a personnel

action, either initiating a grievance,

discrimination complaint, or unfair

labor practice complaint against the U.S.

Customs Service or against whom a

disciplinary or other adverse action is

initiated; claimants or potential

claimants under the Federal Tort Claim

Act; individuals involved in accidents

with U.S. Customs Service employees;

U.S. Customs Service employees

involved in accidents; persons seeking

relief from fines, penalties and

forfeitures and restoration of proceeds

from the sale of seized and forfeited

property; requesters under the Freedom

of Information Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

The System contains the individual’s

name, the type of case, the uniform

filing guide number, the Regional

Counsel’s office file number, by whom

the matter was referred, the district

where the action originated, if

applicable.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56715

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (2) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each alphabetical card is inserted in

a metal file drawer.

RETRIEVABILITY:

Each card is identified alphabetically

by the individual’s name described in

Category of Individual and the filing is

alphabetically used by last name.

SAFEGUARDS:

The metal filing drawer containing

the alphabetical cards described above

is maintained within the area assigned

to the Office of the Regional Counsel,

North Central Region at 55 E. Monroe

Street, Chicago, IL 60603. During non–

working hours, the room in which the

metal filing drawer is located is locked

and access to the building is controlled

at all times by uniformed guards with a

check–in system for employees. Only

employees of the Regional Counsel’s

office and authorized building

personnel have keys to the building.

RETENTION AND DISPOSAL:

These files are retained until there is

no longer space available for them

within the metal filing drawer at which

time the oldest cards for closed files will

be transferred to the storage area within

the confines of the office. The storage

area is a large area containing cardboard

boxes and metal storage cabinets, unable

to be locked.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Counsel of Customs, Room

1417, United States Customs Service, 55

E. Monroe Street, Chicago, IL 60603.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained on these

cards originates with the initiation of

any action by an individual which is

channeled through the Regional

Counsel’s office. Additional information

is identifying information for locating

the particular case file relating to the

court case, personnel action, tort claim,

relief petition, or request under the

Freedom of Information Act.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .043

SYSTEM NAME:

Case Files (Regional Counsel–South

Central Region)—Treasury/Customs.

SYSTEM LOCATION:

The system is located at 1440 Canal

Street, New Orleans, LA 70112, Office of

the Regional Counsel, South Central

Region, United States Customs Service.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) The first category of individuals on

whom records are maintained in the

system includes employees who have

filed adverse actions, equal employment

opportunity complaints, and grievances

within the South Central Region;

employees who have filed tort claims

under the Military Personnel and

Civilian Employees Act; employees of

the Regional Counsel’s staff with regard

to travel, training, evaluations, and

other related personnel records; and

applications for employment submitted

to the Office of the Regional Counsel by

prospective employees. (2) The second

category of individuals on whom

records are maintained in the system

includes those individuals not

employed by the agency who have filed

equal employment opportunity

complaints; tort claims under the

Federal Tort Claims Act; tort claims

filed under the Small Claims Act;

individuals who have outstanding

Customs bills submitted for collection;

individuals, corporations, partnerships,

and proprietorships who have filed

supplemental petitions on fines,

penalties, and forfeitures within the

South Central Region; files relating to

individuals, corporations, partnerships,

and proprietorships upon whom

criminal case reports are prepared

pending litigation and prosecution for

violation of 19 U.S.C. 1305, 18 U.S.C.

542, 18 U.S.C. 545, 18 U.S.C. 549, 18

U.S.C. 1001, 18 U.S.C. 496, and 18

U.S.C. 371; on individuals,

corporations, partnerships, and

proprietorships who have filed

supplemental petitions submitted in

civil and technical violations for 19

U.S.C. 1592, 19 U.S.C. 1453, 19 U.S.C.

1448, 19 U.S.C. 1584, irregular

deliveries, shortages and overages; and

miscellaneous civil and technical

violations.

CATEGORIES OF RECORDS IN THE SYSTEM:

The categories of records maintained

in the system are personnel actions; tort

claims; collection efforts; supplemental

petitions for fines, penalties, and

forfeitures cases in the South Central

Region; criminal case reports for

pending litigation and prosecution of

cases in the South Central Region;

supplemental petitions for civil and

technical violations committed within

the South Central Region; and

employment applications for positions

in the Office of the Regional Counsel,

South Central Region.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.
56716 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The records are currently maintained

in alphabetical file folders which are

filed in two steel filing cabinets in the

Office of the Regional Counsel, South

Central Region, and they are maintained

under lock and key outside the ordinary

business hours.

RETRIEVABILITY:

Records maintained by the Office of

the Regional Counsel, South Central

Region, are retrievable by identifying

the character of the record (i.e., adverse

action, grievance, tort claim, criminal

case), then by comparable statute or

regulation, and then alphabetically by

name and identifier. In addition, each

case file is similarly identified on the

alphabetical file folder within the steel

filing cabinet.

SAFEGUARDS:

The steel filing cabinets described

above are maintained within the area

assigned to the Office of the Regional

Counsel, 1440 Canal Street, New

Orleans, LA 70112. During non–working

hours the room in which the locked

steel cabinets are located is locked, and

access to the building is controlled at all

times by uniformed guards. The policies

and practices of the Office of the

Regional Counsel regarding access

controls are that only members of the

staff of the Office of the Regional

Counsel have access to the records

maintained by the office.

RETENTION AND DISPOSAL:

Individual records are placed into a

file of closed cases by category as stated

above, and within each category by

name. The oldest closed cases are

forwarded to the Federal Records Center

in accordance with the Treasury

Records Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

The agency official responsible for the

system of records maintained by the

Office of the Regional Counsel is the

Regional Counsel, South Central Region,

United States Customs Service, 1440

Canal Street, New Orleans, LA 70112.

NOTIFICATION PROCEDURE:

See appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The categories of sources of records in

this system are the individual himself

and files compiled by the United States

Customs Services by using employers,

other government agency resources,

financial institutions, educational

institutions attended, and previous

employers. Additional information in

these files is also derived from reports

of investigation regarding the

enforcement of civil or criminal statutes,

administrative proceedings regarding

disciplinary action taken against

Customs Service employees, equal

opportunity complaints, investigations

of tort claims, the processing of

interoffice memoranda information

requested under the Freedom of

Information Act, and the investigation

regarding the collection of debts due the

Government.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .044

SYSTEM NAME:

Certificates of Clearance—Treasury/

Customs.

SYSTEM LOCATION:

Regional Commissioner, U S. Customs

Service, 10 Causeway Street, Boston,

MA 022222.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All employees of the Northeast

Region, Boston, MA, who have

transferred, retired or resigned.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documented detailed information on

an ‘‘in–house’’ prepared form indicating

that the employee has returned all

Government property in his/her

personal possession and that the

employee has cleared all debts owing to

Customs such as unearned uniform

allowances and travel advances.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Data is stored in file folders by

District and name of employee in a

metal file cabinet in the work area of the

Payment Section.

RETRIEVABILITY:

The file is retrievable by District and

name of employee.

SAFEGUARDS:

The file is located within an office

that is locked during non–working

hours. The building is guarded by

uniformed security police and only

authorized persons are permitted entry

to the building.

RETENTION AND DISPOSAL:

The files are kept for 10 years and

then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Commissioner, U.S. Customs

Service, 10 Causeway Street, Boston,

MA 022222.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in the

system originates at the District where

the individual is employed.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .045

SYSTEM NAME:

Claims Act File—Treasury/Customs.

SYSTEM LOCATION:

Office of the Regional Counsel, Room

7422, New Federal Building, 300 N. Los

Angeles Street, Los Angeles, CA 90053.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current or former Customs employees

who have filed, or may file claims under

the Military Personnel and Civilian

Employees’ Claim Act of 1964 for

damage to or loss of personal property

incident to their service.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documents relating to the

administrative handling of the claim

and documents submitted by the

claimant in support of the claim.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56717

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 240–243; 31 CFR part 4;

Treasury Department Administrative

Circular No. 131, August 19, 1965.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted numerically

in a file folder which is filed in an

unlocked drawer within a metal

container.

RETRIEVABILITY:

Each case file is identified

numerically in the file folder within the

metal container by the name of the

person who has filed or may file a

claim.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Office of the Regional Counsel

within the New Federal Building.

During non–working hours the room in

which the metal container is located is

locked, and access to the building is

controlled at all times by uniformed

guards.

RETENTION AND DISPOSAL:

These files are retained indefinitely or

until there is no longer any space

available for them within the metal

container, at which time the oldest

closed files are transferred to the

Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Counsel, Room 7422, New

Federal Building, 300 N. Los Angeles

Street, Los Angeles, CA 90053.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates with a Treasury

Department Form No. 3079, Civilian

Employee Claim For Loss or Damage to

Personal Property, which is completed

and filed with the Customs Service by

the claimant. Additional information

contained in these files may be

separately provided by the claimant or

by the claimant’s supervisor. Where a

claim is not filed, the information is

limited to the investigative reports of

damage to or loss of personal property

of a Customs employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .046

SYSTEM NAME:

Claims Case File—Treasury/Customs.

SYSTEM LOCATION:

Office of Regional Counsel of

Customs, 10 Causeway Street, Boston,

MA 02222; Office of the District Counsel

of Customs, 55 Battery Street, San

Francisco, CA 94126; Office of the

Regional Counsel of Customs, Suite 550,

5850 San Felipe Street, Houston, TX

77057.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Parties who have filed claims for

damage or injury against the

Government, or against whom the

Government has a claim for damage or

injury in matters which affect or involve

the U.S. Customs Service; private

individuals or Government employees

who are involved in the incident which

gave rise to the claim.

CATEGORIES OF RECORDS IN THE SYSTEM:

Reports relative to the circumstances

of the claim (including accident reports

provided by Customs personnel, agents’

investigative reports, correspondence

between Customs and the claimant or

his representative); reports relative to an

individual’s ability to pay a claim for

damages.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

28 U.S.C. 2672 et seq.; 28 CFR part 14;

31 CFR part 3; 5 U.S.C. 301;

Reorganization Plan No. 1 of 1950;

Treasury Department Order No. 165,

Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records maintained in file folders.

RETRIEVABILITY:

Records indexed by name of

individual making a claim or against

whom a claim is made, cross–referenced

file with name of Government

employee, if any, involved.

SAFEGUARDS:

Open case files maintained in file

cabinets with access by Regional

Counsel and his staff only; closed case

files maintained in locked cabinet with

keys retained by Regional Counsel and

staff only.

RETENTION AND DISPOSAL:

Retained until there is no longer any

space available within metal cabinets, at

which time the oldest files are

transferred to the Federal Records

Center.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Counsel of Customs, 10

Causeway Street, Boston, MA 02222;

District Counsel of Customs, 55 Battery

Street, San Francisco, CA 94120;

Regional Counsel of Customs, Suite 550,

5850 San Felipe Street, Houston, TX

77057.
56718 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files is received from U.S. Customs

employees, reports of investigation,

credit checks, private individuals

involved in the claims, other

Government agencies and other

individuals with pertinent information.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .050

SYSTEM NAME:

Community Leader Survey—

Treasury/Customs.

SYSTEM LOCATION:

Equal Employment Opportunity

Officer, U.S. Customs Service,

Southwest Region, 500 Dallas Street,

Suite 1240, Houston, TX 77002.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

The names, titles, and organization of

persons who may be construed to be

occupying a community leadership role

and who may be in a position to furnish

information or have some influence in

regard to the equal employment

opportunity program area.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records consist of a card index

of the names, titles, and organization of

community leaders.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

An alphabetical card listing filed in a

metal file cabinet.

RETRIEVABILITY:

Listed and filed alphabetically.

SAFEGUARDS:

The metal file cabinet described above

is maintained within the area assigned

to the Equal Employment Opportunity

Officer. During non–working hours this

office area is locked and access to the

building is controlled at all times by

uniformed guards.

RETENTION AND DISPOSAL:

To be useful, this information file

must be kept current. Non–current files

will be destroyed locally.

SYSTEM MANAGER(S) AND ADDRESS:

Equal Employment Opportunity

Officer, U.S. Customs Service,

Southwest Region, 500 Dallas Street,

Suite 1240, Houston, TX 77002.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information included in these

files is developed from local agencies

(city, county, state, and Federal) and

from local civic organizations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .053

SYSTEM NAME:

Confidential Source Identification

File – Treasury/Customs.

SYSTEM LOCATION:

Components of this system are located

in the Office of Investigations, U.S.

Customs Service Headquarters, and the

Office of Internal Affairs, U.S. Customs

Service Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals (sources) supplying

confidential information to the U.S.

Customs Service, Office of Enforcement

and Office of Internal Affairs.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains some or all of

the following information: Name (actual

or assumed), source (identifying)

number, date number assigned, address,

citizenship, occupational information,

date and place of birth, physical

description, photograph, miscellaneous

identifying number such as social

security number, driver’s license

number, FBI number, passport number,

Customs Form 4621 documenting

information received from confidential

source, amount and date of monetary

payment made to source for information

supplied, criminal record, copy of

driver’s license, and copy of alien

registration card.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended; 19

U.S.C. 1619; and 18 U.S.C. Chapter 27.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside the

Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are kept in locked cabinets.

Access during working hours is limited

to authorized personnel.

RETRIEVABILITY:

Office of Investigations and Office of

Internal Affairs – The name of each

source is filed in both alphabetical order

and by location of the submitting office.

SAFEGUARDS:

In addition to being stored in secure

metal cabinets with government

approved locks, the files are located in

closely watched rooms of the Office of

Investigations and the Office of Internal

Affairs. Personnel maintaining the files

are selected for their reliability, among

other qualities, and afforded access only

after having been cleared by a full field

investigation. During non–working

hours the rooms in which the records

are located are locked and access to the

building is controlled by uniformed

security guards.

RETENTION AND DISPOSAL:

The Office of Investigations destroys a

file when it no longer has any utility by

either shredding or burning; the Office

of Internal Affairs reviews files annually

for relevance and necessity, and when a

file no longer has any utility, it is

destroyed either by shredding or

burning.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Investigations, U.S. Customs Service
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56719

Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229,

for those components of the system

maintained by the Office of

Investigations; Director, Office of

Internal Affairs, (Integrity Management),

U.S. Customs Service Headquarters,

1301 Constitution Avenue, NW.,

Washington, DC 20229, and for those

components of the system maintained

by the Office of Internal Affairs.

NOTIFICATION PROCEDURE:

This system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual. (See 5 U.S.C.

552a (e)(4)(G) and (f)(1).)

RECORD ACCESS PROCEDURES:

This system of records may not be

accessed under the Privacy Act for the

purpose of inspection.

CONTESTING RECORD PROCEDURES:

Since this system of records may not

be accessed for purposes of determining

if the system contains a record

pertaining to a particular individual and

those records, if any, cannot be

inspected, the system may not be

accessed under the Privacy Act for the

purpose of contesting the content of the

record.

RECORD SOURCE CATEGORIES:

This system contains investigatory

material compiled for law enforcement

purposes whose sources need not be

reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H)

and (I), (5) and (8), (f) and (g) of the

Privacy Act pursuant to 5 U.S.C. 552a

(j)(2) and (k)(2).

Treasury/Customs .054

SYSTEM NAME:

Confidential Statements of

Employment and Financial Interests—

Treasury/Customs.

SYSTEM LOCATION:

Located in each Headquarters and

Regional Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Those employees as listed in Treasury

Personnel Manual Chapter 735 Subpart

C, Section 0.735–320, and the currently

effective edition of Customs Circular

PER–2–PER (Subject: Personnel;

Departmental Rules of Conduct and

Requirements Concerning Financial

Statement).

CATEGORIES OF RECORDS IN THE SYSTEM:

Form SF–450 Executive Branch

Confidential Financial Disclosure

Report.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are maintained in locked

safe.

RETENTION AND DISPOSAL:

Records are destroyed two (2) years

after employee leaves a position in

which a statement is required, or two (2)

years after the employee leaves the

agency, whichever is earlier.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioners,

Headquarters, and Regional

Commissioners.

NOTIFICATION PROCEDURE:

Write to systems manager.

RECORD ACCESS PROCEDURES:

Write to systems manager.

CONTESTING RECORD PROCEDURES:

Write to systems manager.

RECORD SOURCE CATEGORIES:

Individuals required to submit Form

SF–450.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .056

SYSTEM NAME:

Congressional and Public

Correspondence File—Treasury/

Customs.

SYSTEM LOCATION:

Office of Field Operations

(Administrative Staff), U.S. Customs

Service, 1301 Constitution Avenue, NW,

Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Those persons sending letters of

inquiry or complaint concerning

Customs activities and procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:

Incoming correspondence, the

agency’s reply, and related materials.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Correspondence records are

maintained in file folders and on a

computer system.

RETRIEVABILITY:

Correspondence records are identified

by the name of the person making

inquiry or complaint. They are

retrievable by name.
56720 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

SAFEGUARDS:

Access to the records is granted only

to authorized Customs personnel.

During non–working hours the room in

which the records are located is locked

and access to the building is controlled

by uniformed security police.

RETENTION AND DISPOSAL:

The records are maintained from two

to five years and then destroyed or

retired to the Federal Records Center as

appropriate.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Workforce Effectiveness and

Development Staff, U.S. Customs

Service, 1301 Constitution Avenue, NW,

Washington, DC 20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Correspondence and related records

and materials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .057

SYSTEM NAME:

Container Station Operator Files—

Treasury/Customs.

SYSTEM LOCATION:

Offices of District Directors, North

Central Region, Chicago, IL (see

Customs appendix A).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and past container station

operators and employees that require an

investigation and related information.

CATEGORIES OF RECORDS IN THE SYSTEM:

Report of investigations, application

and approval or denial of bond to act as

container station operator and other

Customs Service memoranda. Names,

addresses, social security numbers, and

dates and places of birth of persons

employed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended;

Customs Regulations, part 19.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders

and stored in file cabinets in each

District Director’s office within the

North Central Region, Chicago, IL.

RETRIEVABILITY:

Each file is identified by the name of

the container station operator.

SAFEGUARDS:

The file cabinets are maintained

within the area assigned to the District

Director. During non–working hours,

the room and/or building in which the

file cabinet is located is locked.

RETENTION AND DISPOSAL:

These files are disposed of in

accordance with the Treasury Records

Control Manual. Employee name data

retained for period of employment with

container station operator.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, each district within

the North Central Region, Chicago, IL.

(See Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this file originates

from the individual applicant for

container station operator bond, from

reports of investigation and other

Customs memoranda.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .058

SYSTEM NAME:

Cooperating Individual Files—

Treasury/Customs.

SYSTEM LOCATION:

These files are located in regional and

local Customs Office of Investigations

Offices within the United States. (See

Customs’ appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons providing confidential

information to the U.S. Customs Service

Office of Investigations.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records include: Assumed

names; actual names; code numbers;

addresses; telephone numbers; physical

descriptions; miscellaneous identifying

numbers such as social security

numbers, driver’s license number, etc.,

date individual’s record was

established; amount and date of reward

paid for information supplied.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside the

Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

All files and indices relating to

cooperating individuals are stored in

metal file cabinets secured with

combination locks in a government

secured building.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56721

RETRIEVABILITY:

The name of each cooperating

individual is filed in alphabetical order

by assumed name and by actual name.

The indices are maintained in the same

alphabetical order and are also cross–

referenced by the Office of Enforcement

alphanumeric code number. All other

identifying data is used for verification

of identity rather than method of

retrieval.

SAFEGUARDS:

In addition to being stored in secure

metal cabinets with government

approved locks, the metal files are kept

locked when not in use and located in

a closely watched room of the Office of

Investigations. Personnel maintaining

the files are selected for their reliability

among other qualities, and they are

afforded access only after having been

cleared by a full field investigation. The

files are given the same treatment as

material classified as Secret. During

duty hours, Office of Investigations

personnel maintain visual control and

during off–duty hours the area

containing the files is locked.

RETENTION AND DISPOSAL:

Retention periods have been

established for records contained in the

file in accordance with the Treasury

Records Control Manual. When a file no

longer has any utility, it is destroyed

either by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

The Assistant Regional Commissioner

(Investigations); the Special Agent in

charge in regional SAC Offices; and the

Resident Agent in charge in suboffices

of the Special Agent in charge. (See

Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources may not need to be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .061

SYSTEM NAME:

Court Case File—Treasury/Customs.

SYSTEM LOCATION:

Office of the Regional Counsel, Room

7422, New Federal Building, 300 N. Los

Angeles Street, Los Angeles, CA 90053;

Office of the District Counsel, 555

Battery Street, San Francisco, CA 94126;

Office of the Regional Counsel, U.S.

Customs Service, North Central Region,

55 E. Monroe Street, Room 1417,

Chicago, IL 60603; Office of the District

Counsel, 909 First Avenue, Seattle,

Washington 98174.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who are parties in litigation

with the United States Government or

subunits or employees or officers

thereof, in matters which affect or

involve the United States Customs

Service.

CATEGORIES OF RECORDS IN THE SYSTEM:

Court documents with exhibits,

reports of investigations, internal

Customs Service memoranda

summarizing or relating to the matter in

controversy and other background

information relating to the subject

matter or origin of the litigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

28 U.S.C. 2676, 19 U.S.C. 1603, 5

U.S.C. 301; E.O. 6166; Treasury

Department Order No. 165, Revised, as

amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted in a

numerical file folder which is filed in an

unlocked drawer within a metal

container.

RETRIEVABILITY:

Each case file is identified by the

name of the person against whom the

Government has initiated the litigation,

or by the name of the person who

initiated the litigation against the

Government.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Office of the Regional Counsel.

During non–working hours the room in

which the metal container is located is

locked, and access to the building is

controlled at all times by uniformed

guards.

RETENTION AND DISPOSAL:

These files are retained until there is

no longer any space available for them

within the metal container, at which

time the oldest closed files are

transferred to the Federal Records

Center.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Counsel, Room 7422, United

States Customs Service, 300 N. Los

Angeles Street, Los Angeles, CA 90053;

District Counsel, U.S. Customs Service,

555 Battery Street, San Francisco, CA

94126; Regional Counsel, Room 1417,

U.S. Customs Service, 55 E. Monroe

Street, Chicago, IL 60603; District

Counsel, U.S. Customs Service, 909

First Avenue, Seattle, Washington

98174.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates with a request by a
56722 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

District Director to the appropriate

United States Attorney that he institutes

suitable judicial action to enforce the

forfeiture of merchandise and vehicles,

or the value thereof, which had been

imported or used in violation of the

Customs laws, and upon which final

administrative action has taken place.

Information in this file also originates

with the filing of a complaint by a

private person against the Government,

and by the filing of a complaint by the

Government against private persons or

former employees to enforce the

collection of debts due the Government.

Information in the files is also derived

from reports of investigation regarding

the enforcement of civil or criminal

statutes and denial of tort claims.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .064

SYSTEM NAME:

Credit Card File—Treasury/Customs.

SYSTEM LOCATION:

National Logistics Center, U.S.

Customs Service, Fleet and Property

Management Section, 6026 Lakeside

Blvd. Indianapolis, IN 46278.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Headquarters Customs Service

employees to whom national gasoline

credit cards have been issued.

CATEGORIES OF RECORDS IN THE SYSTEM:

Credit card numbers, names, and

signatures of employees to whom credit

cards have been issued, and the date of

issuance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Alphabetically by name or by credit

card number.

RETRIEVABILITY:

A portion of the index cards are

identified by the name of the person to

whom the credit card was issued in the

case of credit cards which have been

permanently assigned to higher level

Customs Service officers and such index

cards are filed alphabetically. The

remainder of the index cards relate to

credit cards which are issued to

Customs Service officers or employees

on a one–transaction basis, and these

index cards are filed by the applicable

credit card number.

SAFEGUARDS:

Index cards are maintained and stored

in a secured room with limited

accessibility. The building is guarded by

uniformed security police, and only

authorized persons are permitted in the

building.

RETENTION AND DISPOSAL:

Index cards filed alphabetically by

name are filed during the period that the

officials named thereon are in

possession of the credit cards, and then

these index cards are retained (for audit

purposes) when the officials are no

longer in possession of the credit cards.

Index cards are filed by office titles and

contain receipt signatures.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Headquarters Services

Division, Office of Logistics

Management, U.S. Customs Service

Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this system is

obtained from Customs Service records

and is also furnished by the officers or

employees to whom the credit cards

have been issued.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .067

SYSTEM NAME:

Bank Secrecy Act Reports File—

Treasury/Customs.

SYSTEM LOCATION:

Computerized Records; U.S. Customs

Service, 1301 Constitution Avenue,

NW., Washington, DC 20229; Treasury

Enforcement Communications System,

San Diego, CA, with computer terminal

access in various Customs and IRS

regional offices. Originals: 4790’s —

Customs ports of entry or departure;

4789’s — Internal Revenue Service,

Detroit, MI; 90.22–1’s — Internal

Revenue Service, Detroit, MI; 8362’s

—Internal Revenue Service, Detroit, MI.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Listing of individuals who filed Form

4790 (Currency and Monetary

Instrument Report), Form 4789

(Currency Transaction Report), Form

90.22–1 (Foreign Banking Account

Report), Form 8362 (Currency

Transaction Report by CASINOS).

CATEGORIES OF RECORDS IN THE SYSTEM:

Name of individuals and other

entities filing the above–referenced

forms, reports of the owners of monetary

instruments, the amounts and kinds of

currency or other monetary instruments

transported, reported, or in foreign

banking accounts, accounts numbers,

addresses, personal identifiers, dates of

birth, etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 5311 et seq; 5 U.S.C. 301;

31 CFR part 103; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56723

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic tapes (original 4790’s are

stored at the appropriate Customs port

of entry or departure, original 4789’s are

stored by IRS in Detroit, MI, original 90

22–1’s are stored at Internal Revenue

Service, Detroit, MI and original 8362’s

are stored at Internal Revenue Service,

Detroit, MI.

RETRIEVABILITY:

By name and other unique identifiers.

SAFEGUARDS:

Procedural and physical safeguards

are utilized such as accountability and

receipt access, guards patrolling the

area, restricted access and alarm

protection systems, special

communication security, etc.

RETENTION AND DISPOSAL:

Indefinite.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Investigations, U.S. Customs Service,

1301 Constitution Avenue, NW.,

Washington, DC 20229.

NOTIFICATION PROCEDURE:

This system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual. (See 5 U.S.C.

552a (e)(4)(G) and (f)(1).)

RECORD ACCESS PROCEDURES:

This system of records may not be

accessed under the Privacy Act for the

purpose of inspection.

CONTESTING RECORD PROCEDURES:

Since this system of records may not

be accessed for purposes of determining

if the system contains a record

pertaining to a particular individual and

those records, if any, cannot be

inspected, the system may not be

accessed under the Privacy Act for the

purpose of contesting the content of the

record.

RECORD SOURCE CATEGORIES:

This system contains investigatory

material compiled for law enforcement

purposes whose sources need not be

reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H)

and (I), (5) and (8), (f) and (g) of the

Privacy Act pursuant to 5 U.S.C. 552a

(j)(2) and (k)(2).

Treasury/Customs .069

SYSTEM NAME:

Customs Brokers File—Treasury/

Customs.

SYSTEM LOCATION:

Office of the Chief Counsel, Broker

Compliance and Evaluation Branch,

Office of Trade Operations; U.S.

Customs Service Headquarters, 1301

Constitution Avenue, NW., Washington,

DC 20229, and Customs regional,

district and port offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Licensed customs brokers, employees

of customs brokers, individuals or firms

who have applied for a broker’s license.

CATEGORIES OF RECORDS IN THE SYSTEM:

Internal Customs Service memoranda

and related material regarding proposed

administrative disciplinary action

against customs brokers for violation of

the regulations governing the conduct of

their business; broker applications and

related material; notification of change

of business address, organization, name,

or location of business records; status

reports; requests for written approval to

employ persons who have been

convicted of a felony.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

19 U.S.C. 1641; 19 CFR part 111; 5

U.S.C. 301; Treasury Department Order

No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted in an

alphabetical file folder which is filed in

drawers that are capable of being locked

and are locked at the close of business.

Some records are in a separate room

which is locked at other than official

hours. File cards covering individual

customhouse brokers, corporations,

partnerships and trade names are in

files not capable of being locked, but the

entire area is locked at night.

RETRIEVABILITY:

Each case file is identified in a

manual alphabetical card file by the

name and in the alphabetical file folder

within the metal container by the name

of the customs broker or employees of

customs brokers.

SAFEGUARDS:

The files described above are

maintained in Customs Service

Buildings. During non–working hours

the room in which the files are located

is locked, and access to the building is

controlled after business hours by

electronic access and alarm systems and

during business hours access is

controlled at all times by a U.S. Customs

Service employee.

RETENTION AND DISPOSAL:

Broker files and records of broker’s

employees are kept indefinitely. They

are periodically updated and removed

to an inactive file, as necessary.
56724 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

SYSTEM MANAGER(S) AND ADDRESS:

Chief Counsel; Director, Field

Operations Division, Office of Trade

Operations, U.S. Customs Service

Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229,

Customs regional commissioners,

district directors, and port directors.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates from audits of or

investigations into the conduct of

customhouse brokers’ businesses,

applications for licenses, references as

to character, court records, and local

credit reporting services, as well as

reports, notifications, and other

applications filed by brokers pursuant to

statutory and regulatory requirements.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .077

SYSTEM NAME:

Disciplinary Action, Grievance and

Appeal Case Files—Treasury/Customs.

SYSTEM LOCATION:

Located in the Office of Human

Resources, Customs Headquarters, and

in each Regional, SAC Port, and

appropriate post of duty offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Customs employees on whom

disciplinary action is pending or has

occurred, and employees who have filed

grievances and appeals.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records on such action as leave

restriction letters, reprimands,

suspensions, adverse actions, etc., and

grievance and appeals by employees.

Copies of correspondence, management

requests for assistance, evidentiary

materials on which action is

contemplated, proposed or taken,

regulatory material, examiners’ reports,

etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored in manila folders.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are maintained in a locked

file.

RETENTION AND DISPOSAL:

Grievance records are maintained for

3 years; discipline and adverse action

records are maintained for four years;

and appeals are maintained for 5 years.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Labor and Employee

Relations Division, Office of Human

Resources, Customs Headquarters, or

Regional Labor and Employee Relations

Division, or appropriate managerial

official in employee’s district, port, or

post of duty.

NOTIFICATION PROCEDURE:

Write to system manager.

RECORD ACCESS PROCEDURE:

Request from system manager.

CONTESTING RECORD PROCEDURES:

Write to the system manager.

RECORD SOURCE CATEGORIES:

Supervisors and supervisory records

and notes; evidentiary materials

supporting planned, proposed, or

accomplished actions; grievance letters

submitted by employee, grievance

examiner, etc.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .078

SYSTEM NAME:

Disclosure of Information File–

Treasury/Customs.

SYSTEM LOCATION:

Boston Regional Counsel, U.S.

Customs Service, 10 Causeway Street,

Suite 801, Boston, MA 02222–1056 ;

Office of the Regional Counsel, U.S.

Customs Service, North Central Region,

55 E. Monroe Street, Room 1417,

Chicago, IL 60603; Office of the

Regional Counsel, 211 Main Street, San

Francisco, CA 94105.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons requesting access to

information pursuant to the Freedom of

Information Act or any other statute,

regulation, directive or policy to

disclose such information.

CATEGORIES OF RECORDS IN THE SYSTEM:

Requests, information, records,

documents, internal Customs Service

memoranda, or memoranda from other

agencies and related materials regarding

disclosure of the information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C 552, 31 CFR part 1, 19 CFR

part 103, 5 U.S.C. 301; Treasury

Department Order No. 165, Revised, as

amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a subpoena,

or in connection with criminal law

proceedings.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56725

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted in file folder

which is filed in an unlocked drawer

within a metal container.

RETRIEVABILITY:

Each case file is identified in the file

folder within the metal container by the

name of the person requesting

disclosure.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Office of the Regional Counsel

within the Customhouse. During non–

working hours the room in which the

metal container is located is locked, and

access to the building is controlled at all

times by uniformed guards.

RETENTION AND DISPOSAL:

Customhouse broker files are retained

until there is no longer any space

available for them within the metal

container, at which time the oldest files

are transferred to the Federal Records

Center.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Counsel, Room 125, U.S.

Customhouse, 40 South Gay Street,

Baltimore, MD 21202; Regional Counsel,

Room 1417, U.S. Customs Service, 55 E.

Monroe Street, Chicago, IL 60603;

Regional Counsel, 211 Main Street, San

Francisco, CA 94105.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates from the requests for

information filed with the Customs

Service which may pertain to any

information contained in the files of the

U.S. Customs Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .081

SYSTEM NAME:

Dock Passes—Treasury/Customs.

SYSTEM LOCATION:

District Director’s office, U.S. Customs

Service, 228 Federal Building, 335

Merchant Street, Honolulu, HI 96813.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Consulate staff members, brokers,

private individuals, etc.

CATEGORIES OF RECORDS IN THE SYSTEM:

Form lists following information: pass

number; port; date of issue; name of

individual; organizational affiliation;

expiration date of pass; and vessel

name.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

3 x 5 card box, loose leaf binder.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Building locked during non–working

hours.

RETENTION AND DISPOSAL:

Retained until expiration.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, U.S. Customs

Service, 228 Federal Building, 335

Merchant Street, Honolulu, HI 96806.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Individual applicants.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .083

SYSTEM NAME:

Employee Relations Case Files–

Treasury/Customs.

SYSTEM LOCATION:

Office of Human Resources, U.S.

Customs Service, Washington, DC

20229, and in each Headquarters,

Region, District, SAC, and appropriate

post of duty office.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Records maintained on the benefit

aspects of employment such as,

workers’ and unemployment

compensation, leave, health and life

insurance, retirement, suggestions,

awards, etc. and employees who have

requested assistance with these

programs.

CATEGORIES OF RECORDS IN THE SYSTEM:

Copies of initiating correspondence

and Customs correspondence and any

forms submitted by or completed on

behalf of the employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are maintained in a locked

file.

RETENTION AND DISPOSAL:

Maintained for period of time

employee remains with Customs.

Records destroyed upon separation of

employee.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Labor and Employee

Relations Division, Office of Human

Resources, U.S. Customs Service,

Washington, DC 20229, Regional Labor

and Employee Relations Divisions, and

in District, SAC, Port and appropriate

post of duty offices.
56726 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

NOTIFICATION PROCEDURE:

Write to systems manager–providing

your name and social security account

number.

RECORD ACCESS PROCEDURES:

Write to systems manager.

CONTESTING RECORD PROCEDURES:

Write to systems manager.

RECORD SOURCE CATEGORIES:

Individuals and offices depending on

the problem.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .092

SYSTEM NAME:

Exit Interview—Treasury/Customs.

SYSTEM LOCATION:

Office of Human Resources (OHR)

Division, Washington, DC

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees terminating from the

Customs Service.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual’s name, position, time in

grade and position, time with Customs,

organization designation, supervisor’s

name and answers to various questions

about employment with Customs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Forms are kept in manila folders.

RETRIEVABILITY:

By organization or by name.

SAFEGUARDS:

Locked office.

RETENTION AND DISPOSAL:

Retained in accordance with the

requirements of the Treasury Records

Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human Resources Division.

(See location above.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information obtained from departing

employee and employee’s supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .096

SYSTEM NAME:

Fines, Penalties and Forfeiture

Control and Information Retrieval

System—Treasury/Customs.

SYSTEM LOCATION:

U.S. Customs Service, Office of Trade

Operations, Fines, Penalties and

Forfeiture Branch, 1301 Constitution

Avenue, NW., Washington, DC 20229,

and each Customs Service District

Office in the United States and Puerto

Rico.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals and/or businesses who

have been fined, penalized or have

forfeited merchandise because of

violations of Customs and/or related

laws or breaches of bond conditions.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual and business names,

address, personal identifying numbers,

date and type of violation, parties

entitled to legal notice or who are

legally liable, case information, bond

and petition information, and actions

(administrative) taken by U.S. Customs.

Also included are actions taken by

violator prior to the disposition of the

penalty or liquidated damage case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy Customs Form 5955a

(Notice of Liquidated Damages Incurred

and Demand for payment) and Customs

Form 151 Search/Arrest/Seizure Report.

RETRIEVABILITY:

Case number.

SAFEGUARDS:

All inquiries are made by officers

with a full field background

investigation on a ‘‘need–to–know’’

basis only. Procedural and physical

safeguards are utilized such as

accountability and receipt records,

guards patrolling the area, restricted

access and alarm protection systems,

special communications security, etc.

RETENTION AND DISPOSAL:

A maximum of 11 years. Erasure of

disc/tapes and shredding and/or

burning of hard copy Customs Form

5955a.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Trade Operations,

U.S. Customs Service, 1301 Constitution

Avenue, NW., Washington, DC 20229

and the District Directors of Customs for

each Customs District in the United

States and Puerto Rico.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56727

CONTESTING RECORD PROCEDURES:

See access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Customs Form 5955a (Notice of

Penalty or Liquidated Damages Incurred

and Demand for Payment) and CF 151

(Search/Arrest/Seizure Report) prepared

by Customs employees at the time and

place where the violation has occurred.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .098

SYSTEM NAME:

Fines, Penalties and Forfeitures

Records—Treasury/Customs.

SYSTEM LOCATION:

Customs district offices. (See Customs

appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals and firms who have been

administratively charged with violations

of Customs laws and regulations and

other laws and regulations enforced by

the Customs Service.

CATEGORIES OF RECORDS IN THE SYSTEM:

Entry documentation, notices,

investigative reports, memoranda,

petitions, recommendations, referrals

and dispositions of fines, penalties and

forfeiture cases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended. 19

U.S.C. 66, 1618, 1624; 19 CFR parts 171

and 172.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, or in response

to a subpoena, in connection with

criminal law proceedings; (3) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The records are maintained in folders

in locked file cabinets and safes and in

the automated FP&F module in the

Automated Commercial System (ACS).

RETRIEVABILITY:

The records are filed either by

numerical sequence using year and port

code, name of individual and/or

company, with a cross reference

available through ACS.

SAFEGUARDS:

During non–working hours, the

records are maintained in locked file

cabinets, locked buildings and buildings

guarded by uniform guards or security

detection devices.

RETENTION AND DISPOSAL:

The records are retained for one to

three years after which they are either

destroyed or forwarded to the Federal

Records Center. Automated records are

periodically updated to reflect changes

and maintained as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:

District Directors of Customs (See

Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information and representations

supplied by importers, brokers and

other agents pursuant to the entry and

processing of merchandise or in the

clearing of individuals or baggage

through Customs. Information also

includes information gathered pursuant

to Customs investigations of suspected

or actual violations of Customs and

related laws and regulations and

recommendations and information

supplied by other agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .099

SYSTEM NAME:

Fines, Penalties, and Forfeiture Files

(Supplemental Petitions)—Treasury/

Customs.

SYSTEM LOCATION:

Office of the District Counsel, 555

Battery Street, San Francisco, CA 94126;

Office of Counsel, Room 7422, New

Federal Building, 300 North Los

Angeles Street, Los Angeles, CA 90053;

Office of the Regional Counsel, U.S.

Customs Service, North Central Region,

55 E. Monroe Street, Room 1417,

Chicago, IL 60603; Office of the District

Counsel, 909 First Avenue, Seattle,

Washington 98174.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have filed

supplemental petitions for relief from

fines, penalties and forfeitures assessed

for violations of the laws and

regulations administered by Customs.

CATEGORIES OF RECORDS IN THE SYSTEM:

Petitions and supplemental petitions

and other documents filed by the

individual; reports of investigation

concerning the fine, penalty or

forfeiture; and documents relating to the

internal review and consideration of the

request for relief and decision thereon.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; 19 U.S.C. 1618; 19 CFR

parts 171 and 172; Treasury Department

Order No. 165, Revised, as amended;

Reorganization Plan No.1 of 1965.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose to

the Department of Justice or an

individual United States Attorney to

assist that Department or United States

Attorney when suit is filed by the

Government in civil prosecution of the

fine, penalty or forfeiture; (2) disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (3) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) disclose information to

a court, magistrate, or administrative

tribunal in the course or presenting

evidence, including disclosures to
56728 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (5) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted in a

numerical file folder which is filed in an

unlocked drawer within a metal file

cabinet.

RETRIEVABILITY:

Each case file is identified in a

manual alphabetical card file by the

name of the petitioner and in the

numerical file folder within the metal

file cabinet by the name of the

petitioner.

SAFEGUARDS:

The metal file cabinet described above

is maintained within the area assigned

to the Office of the Regional Counsel

within the Federal Building. During

non–working hours the room in which

the metal file cabinet is located is

locked, and access to the building is

controlled at all times by uniformed

guards.

RETENTION AND DISPOSAL:

Supplemental petition files are

retained until there is no longer any

space available for them within the

metal file cabinet, at which time the

oldest files may be transferred to the

Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

District Counsel, 555 Battery Street,

San Francisco, CA 94126; Regional

Counsel, Room 7422, U.S. Customs

Service, 300 N. Los Angeles Street, Los

Angeles, CA 90053; Regional Counsel,

Room 1417, U.S. Customs Service, 55

East Monroe Street, Chicago, IL 60603;

District Counsel, 909 First Avenue,

Seattle, Washington 98174.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information contained in these files is

obtained from the individual petitioning

for relief and from the District Director

of Customs within whose jurisdiction

the fine, penalty or forfeiture action lies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .100

SYSTEM NAME:

Fines, Penalties and Forfeiture

Records (Headquarters)—Treasury/

Customs.

SYSTEM LOCATION:

Penalties Branch, International Trade

Compliance Division, U.S. Customs

Service Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229

and Fines, Penalties, and Forfeiture

Offices at each Customs Service District

Office in the United States and Puerto

Rico.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Records are maintained on persons

who have been administratively charged

with violating Customs and related laws

and regulations and on persons who

have applied for awards of

compensation for providing information

regarding such violations.

CATEGORIES OF RECORDS IN THE SYSTEM:

Entry documentation, notices,

investigative and other reports,

memoranda of information received,

petitions, recommendations, referrals

and dispositions of fines, penalties and

forfeiture cases and applications for

awards of compensation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended; 19

U.S.C. 66, 1618, 1624; 19 CFR parts 171

and 172.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The records are kept in file cabinets

in the office and central file room of the

International Trade Compliance

Division at U.S. Customs Service

Headquarters and in the storage

facilities for the Fines, Penalties and

Forfeitures Office in each Customs

Service Districts.

RETRIEVABILITY:

The records are filed chronologically

with a case number given to each file.

SAFEGUARDS:

The records are maintained in the

U.S. Customs Service Headquarters

building which is guarded by security

police. During non–working hours, the

central file room is locked and the

building is guarded by security police.

Records are maintained in each Customs

Service District buildings.

RETENTION AND DISPOSAL:

The records are generally retained for

five years after closing of the case. The

records are then forwarded to the

Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Penalties Branch, International

Trade Compliance Division, U.S.

Customs Service Headquarters, 1301

Constitution Avenue, NW., Washington,

DC 20229, and each Fines, Penalties and

Forfeitures Officer for the United States

Customs Service Districts.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56729

RECORD SOURCE CATEGORIES:

Information and representations

supplied by importers, brokers and

other agents pursuant to the entry and

processing of merchandise or in the

clearing of individuals or baggage

through Customs. Records also includes

information gathered pursuant to

Customs investigations of suspected or

actual violations of Customs and related

laws and regulations and

recommendations and information

supplied by other agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .105

SYSTEM NAME:

Former Employees—Treasury/

Customs.

SYSTEM LOCATION:

Laboratory Division, Room 1508,630

Sansome Street, San Francisco, CA

94111.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All past employees of the Customs

Laboratory.

CATEGORIES OF RECORDS IN THE SYSTEM:

Contains copies of personnel action

notices.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may by used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders

and stored in a metal file cabinet.

RETRIEVABILITY:

The record is filed alphabetically by

name.

SAFEGUARDS:

The file is stored in a metal file

cabinet in a private inner office of a

government building protected by 24–

hour guard service with limited access.

The file is only used on a ‘‘need–to–

know’’ basis and only by the laboratory

employees.

RETENTION AND DISPOSAL:

Retained in accordance with the

Treasury Records Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Laboratory Division, U.S.

Customs Service, 630 Sansome Street,

Room 1508, San Francisco, CA 94111.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information contained in personnel

action files.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .109

SYSTEM NAME:

Handicapped Employee File—

Treasury/Customs.

SYSTEM LOCATION:

Human Resources Division, Regional

Commissioner of Customs, 55 East

Monroe Street, Suite 1501, Chicago, IL

60603.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All employees identified as

handicapped.

CATEGORIES OF RECORDS IN THE SYSTEM:

Indicates employee’s home and

organizational location and various

physical and mental handicaps,

infirmities and conditions. Also shows

veteran’s preference.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

List.

RETRIEVABILITY:

Lists employees alphabetically by

district.

SAFEGUARDS:

None at present and none required.

RETENTION AND DISPOSAL:

Employee’s name removed from list at

time of termination.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human Resources Division.

(See Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Data furnished by employee and

employee’s physician.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .122

SYSTEM NAME:

Information Received File—Treasury/

Customs.

SYSTEM LOCATION:

District Division, Room 200, United

States Customhouse, La Marina, Old

San Juan, PR 00901; Office of the

Special Agent In Charge, 423 Canal St,

New Orleans, LA 70130; Office of the

District Director, 880 Front Street, San

Diego, CA 92318; Offices of the Port

Directors, San Ysidro, CA., Tecate, CA.,

Calexico, CA., Andrade, CA; San Diego

Barge Office, Offices of the Special

Agent In Charge, San Diego, CA., San

Ysidro, CA., Calexico, CA., Tecate, CA;

Los Angeles Region. Office of the

District Director, 423 Canal St., New

Orleans, LA 70130; Special Agent In

Charge, Room 213, International Trade

Center, 250 N. Water Street, Mobile, AL

36602; Intelligence Support Staff

(Pacific Region), Room 7514, 300 N. Los

Angeles Street, Los Angeles, CA 90053;

Special Agent In Charge, 300 Ferry

Street, Terminal Island, San Pedro, CA

90731; Resident Agent in Charge, Office
56730 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

of Investigations, PO Box 1385, Nogales,

AZ 85621; Special Agent In Charge,

Room 7N–FB–05, 301 W. Congress,

Tucson, AZ 85701.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons in whom Customs and/or

other government agencies are

interested from a law–enforcement and/

or security point of view.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, alias, date of birth or age,

personal data, addresses, home and

business telephone number, occupation,

background information, associations,

license number and registration number

of vehicle, vessel and/or aircraft, etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Files are kept in a locked metal

cabinet.

RETRIEVABILITY:

Records are filed within a metal file.

SAFEGUARDS:

The files are located within an office

that is locked during non–working

hours. The building is guarded by a

central alarm system which is

monitored by local law enforcement

agencies, and only authorized persons

are permitted in the building.

RETENTION AND DISPOSAL:

Files are retained for a period of three

(3) years after which they are destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Special Agent In Charge,

United States Custom Service, Room

200, La Marina, Old San Juan, PR 00901;

Special Agent In Charge, 423 Canal St.,

New Orleans, LA 70130; Chief, Air

Branch, U.S. Customs Service, Bldg.

240, Homestead Air Force Base,

Homestead, FL 33039; Director,

Regional Agent In Charge, 423 Canal St.,

New Orleans, LA 70130; District

Director, Port Directors, and Division

Directors within the San Diego Customs

District: Intelligence Support Staff

(Pacific Region), Room 7514, 300 N. Los

Angeles Street, Los Angeles, CA 90053;

Special Agent In Charge, 300 Ferry

Street, Terminal Island, San Pedro, CA

90731; Resident Agent in Charge of

Enforcement, PO Box 1385, Nogales, AZ

85621; Special Agent in Charge, Room

7N–FB–05, 301 W. Congress, Tucson,

AZ 85701 (see Customs appendix A).

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources may not need to be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .123

SYSTEM NAME:

Injury Notice—Treasury/Customs.

SYSTEM LOCATION:

Regional Commissioner, 423 Canal

Street, New Orleans, LA 70130; District

Director, 423 Canal Street, New Orleans,

LA 70130; District Director, 150 N.

Royal, Mobile, Alabama 36602; Special

Agent–in–Charge, 108 Decatur St., New

Orleans, LA 70150; Special Agent–in–

Charge, 951 Government St., Mobile, AL

36604.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who sustain an injury in

performance of duty as an employee of

U.S. Customs.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, date of birth, home address,

organization, place of injury, date and

hour of injury, dependents, occupation,

cause of injury, nature of injury,

statement of witness, supervisor’s report

of injury.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Sections 19 and 24 of the

Occupational Safety and Health Act of

1970; 84 Statute 1609, 1614, 29 U.S.C.

668, 673 and the provisions of Executive

Order 11807.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose to

the Department of Labor for that

agency’s official use; (2) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (3) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The information in this system is

contained on CA forms. The CA forms

are filed in folders, alphabetically, and

placed in a metal file cabinet.

RETRIEVABILITY:

Each CA form is identified by the

name of the injured employee and filed

alphabetically in a folder.

SAFEGUARDS:

The binder is placed within a metal

file container located within an office

that is locked during non–working
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56731

hours. The building is guarded by

uniformed security personnel and only

authorized persons are permitted in the

building.

RETENTION AND DISPOSAL:

Notice of injury reports are

maintained in the employee’s OPF and

disposed of in accordance with the

Treasury Records Control Manual.

Copies maintained by the systems

manager are maintained at location for

two years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Commissioner, 423 Canal

Street, New Orleans, LA 70130; District

Director, 423 Canal St., New Orleans,

LA 70130; District Director, 150 N.

Royal St., Mobile, Alabama 36602;

Special Agent–in–Charge, 108 Decatur

St., New Orleans, LA 70130; Special

Agent–in–Charge, 951 Government St.,

Mobile, Alabama 36604.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this system

originates with and consists solely of

information supplied by the injured

employee, his supervisor, appropriate

witness and attending physician on CA

forms.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .125

SYSTEM NAME:

Intelligence Log—Treasury/Customs.

SYSTEM LOCATION:

U.S. Customs Air Branch, Bldg. 240

PM–TUM, Homestead Air Force Base,

Homestead, FL 33030.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who are believed to be

involved in activities which constitute,

or may develop into, possible violation

of Customs and related laws.

CATEGORIES OF RECORDS IN THE SYSTEM:

Internal Customs Service memoranda

and related materials regarding the

activities of individuals, vessels, or

aircraft believed to be involved in acts

which are contrary to Customs and

related laws.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The intelligence log is maintained

within a security area.

RETRIEVABILITY:

A manual, master card index, is

maintained for the entire system. This

index includes name and/or numerical

identifier.

SAFEGUARDS:

The information files and master card

index are located within an office which

is locked during non–working hours.

The building is guarded by U.S. Air

Force Military Police and only

authorized persons are permitted in the

building.

RETENTION AND DISPOSAL:

These files are retained until such

time that it has been determined that

there is no longer a need for their

existence, at which time the oldest files

are destroyed under Customs

supervision.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Air Branch, U.S. Customs, PM–

TUM Bld 240, Homestead Air Force

Base, Homestead, FL 33039.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources may not need to be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .127

SYSTEM NAME:

Internal Security Records System–

Treasury/Customs.

SYSTEM LOCATION:

Office of Internal Affairs, U.S.

Customs Service Headquarters, 1301

Constitution Avenue, NW., Washington,

DC 20229; Investigation Files, and

information relating to investigations

conducted by Internal Affairs.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and past employees,

applicants for positions that require an

investigation, and others that are

principals or others in an investigation,

or integrity issue.

CATEGORIES OF RECORDS IN THE SYSTEM:

Background investigation files and

integrity investigation files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or
56732 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Investigative records are maintained

in computers as well as in file folders

and stored in metal security cabinets

secured by government approved three–

position combination locks.

RETRIEVABILITY:

These records are indexed by name

and/or numerical identifier in a

computer.

SAFEGUARDS:

In addition to being stored in secure

metal containers with government

approved, combination locks, the metal

containers are located in locked rooms,

the keys of which are controlled and

issued to the custodians of the files. The

security specialists and administrative

personnel who maintain the files are

selected for their experience and

afforded access only after having been

cleared by a full–field background

investigation and granted appropriate

security clearances for critical sensitive

positions. Those departmental officials

who may occasionally be granted access

consistent with their positions to

employ and concur in the granting of

security clearances have also been

investigated prior to filling critical–

sensitive positions.

RETENTION AND DISPOSAL:

The file records are maintained as

long as the subject of the investigation

is employed by the U.S. Customs

Service and for one (1) year after the

subject terminates employment. The

files are then transferred to the Federal

Records Center. Once files are

transferred, they are retained for the

following periods of time by the Federal

Records Center and then destroyed:

Background investigations–5 years,

Conduct and special inquiry

investigations–5 years.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Internal Affairs

(Program Management Staff), U.S.

Customs Service Headquarters, 1301

Constitution Avenue, NW., Washington,

DC 20229.

NOTIFICATION PROCEDURE:

This system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual. (See 5 U.S.C.

552a (e)(4)(G) and (f)(1).)

RECORD ACCESS PROCEDURES:

This system of records may not be

accessed under the Privacy Act for the

purpose of inspection.

CONTESTING RECORD PROCEDURES:

Since this system of records may not

be accessed for purposes of determining

if the system contains a record

pertaining to a particular individual and

those records, if any, cannot be

inspected, the system may not be

accessed under the Privacy Act for the

purpose of contesting the content of the

record.

RECORD SOURCE CATEGORIES:

Employers; educational institutions;

police; government agencies; credit

bureaus; references; neighborhood

checks; confidential sources; medical

sources; personal interviews; military,

financial, citizenship, birth and tax

records; and the applicants or

employee’s personal history and

application forms.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H)

and (I), (5) and (8), (f) and (g) of the

Privacy Act pursuant to 5 U.S.C. 552a

(j)(2), (k)(2) and (k)(5).

Treasury/Customs .129

SYSTEM NAME:

Investigations Record System–

Treasury/Customs.

SYSTEM LOCATION:

All Office of Investigations offices

located within each Customs Service

Region in the United States and within

each Office of Enforcement office

located in a foreign country. (See

Customs appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Records are maintained on

individuals who may bear some

necessary relevance to investigations

conducted within the scope of authority

of the Office of Investigations, United

States Customs Service. The categories

include but are not limited to: (1)

Known violators of U.S. Customs laws;

(2) Convicted violators of U.S. Customs

and/or drug laws in the U.S. and foreign

countries; (3) Fugitives with outstanding

warrants, Federal or State; (4) Suspect

violators of U.S. Customs or other

related laws; (5) Victims of violations of

the U.S. Customs or related laws.

CATEGORIES OF RECORDS IN THE SYSTEM:

The subject records may contain any

identifying or other relevant information

on subject individuals which might

relate to the following categories of

investigations: Smuggling, Diamonds &

Jewelry; Smuggling, Liquor; Smuggling,

Narcotics; Smuggling, All Other;

Prohibited Importations; Navigation,

Airplane and Vehicle Violations;

Neutrality Violations; Illegal Exports.

Baggage Declaration Violations;

Customhouse Brokers and Customs

Attorneys; Applications for Licenses;

Theft, Loss, Damage and Shortage;

Irregular Deliveries; All Other Criminal

Cases; Currency Violations. Organized

Crime; Personnel Derelictions; Other

Departments, Bureaus and Agencies;

Federal Tort Claims; Personnel

Background Investigations.

Undervaluation and False Invoicing;

Petitions for Relief; Drawback; Marking

of Merchandise; Customs Bonds;

Customs Procedures; Collections of

Duties and Penalties; Trademarks and

Copyrights; Foreign Repairs to Vessels

and Aircraft. Classification; Market

Value; Dumping; Countervailing Duties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended; 19

U.S.C. 2072; Title 19, United States

Code; Title 18, United States Code.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56733

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in both hard

copy files and on microfiche which are

placed in locked metal containers.

RETRIEVABILITY:

The record system is indexed on 3 x

5 file cards by the individual’s name

and/or identification number and by the

investigative case numbers to which the

information relates. The hard copy and

microfiche records are retrieved by

means of the investigative case

numbers.

SAFEGUARDS:

All records are held in steel cabinets

and are maintained according to the

requirements of the United States

Customs Records Manual and the

United States Customs Security Manual.

Access is limited by visual controls and/

or a lock system. During normal

working hours, files are either attended

by responsible Office of Investigations

employees or the file area is restricted.

The office in which the records are

located is locked during non–working

hours and the building is patrolled by

uniformed security guards.

RETENTION AND DISPOSAL:

The index cards, the hard copies and

microfiche records are retained in

accordance with standard Customs

Service record retention and disposal

procedures.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Investigations, U.S. Customs Service

Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229.

NOTIFICATION PROCEDURE:

This system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual. (See 5 U.S.C.

552a (e)(4)(G) and (f)(1).)

RECORD ACCESS PROCEDURES:

This system of records may not be

accessed under the Privacy Act for the

purpose of inspection.

CONTESTING RECORD PROCEDURES:

Since this system of records may not

be accessed for purposes of determining

if the system contains a record

pertaining to a particular individual and

those records, if any, cannot be

inspected, the system may not be

accessed under the Privacy Act for the

purpose of contesting the content of the

record.

RECORD SOURCE CATEGORIES:

This system contains investigatory

material compiled for law enforcement

purposes whose sources need not be

reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H)

and (I), (5) and (8), (f) and (g) of the

Privacy Act pursuant to 5 U.S.C. 552a

(j)(2) and (k)(2).

Treasury/Customs .133

SYSTEM NAME:

Justice Department Case File—

Treasury/Customs.

SYSTEM LOCATION:

Office of the Chief Counsel, U.S.

Customs Service Headquarters, 1301

Constitution Ave., NW., Washington,

DC 20229. Office of the Regional

Counsel, Northeast Region, 10

Causeway Street, Boston, MA 02222.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who are parties in litigation

with the United States Government or

subunits or employees or officers

thereof, in matters which affect or

involve the United States Customs

Service.

CATEGORIES OF RECORDS IN THE SYSTEM:

Litigation report requests and

responses thereto, reports of

investigations, internal Customs Service

memoranda summarizing or relating to

the matter in controversy and other

background information relating to the

subject matter or origin of the litigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

28 U.S.C. 507; 19 U.S.C. 1603; 5

U.S.C. 301; E.O. 6166; Treasury

Department Order No. 165, Revised, as

amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose to

the Department of Justice or directly to

United States Attorneys upon request to

assist in representing the interests of the

Government, the agency or officer or

employee involved in the litigation, or

to other agencies involved in the same

or similar litigation; (2) disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (3) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (5) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (6) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.
56734 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted in file folder

which is filed in an unlocked drawer

within a metal container.

RETRIEVABILITY:

Each case file is identified in the file

folder within the metal container.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Office of the Counsel. During

non–working hours the room in which

the metal container is located is locked.

RETENTION AND DISPOSAL:

The files are retained until there is no

longer any space available for them

within the metal container, at which

time the oldest files are transferred to

the Federal Records Center.System

manager(s) and address: Chief Counsel,

U.S. Customs Service Headquarters,

1301 Constitution Avenue, NW.,

Washington, DC, 20229; Regional

Counsel, Northeast Region, 10

Causeway Street, Boston, MA 02222.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates with the request from an

appropriate customs official, the

Department of Justice or directly from a

United States Attorney or other

Government agency or officer which

results in a communication regarding

the particular case. Information in this

file is also derived from reports of

investigation regarding the enforcement

of civil or criminal statutes or

regulations, administrative proceedings

or any matter affecting or involving the

United States Customs Service or its

officers or employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .136

SYSTEM NAME:

All Liquidated Damage, Penalty, and

Seizure Cases; Prior Violators–Treasury/

Customs.

SYSTEM LOCATION:

Office of the District Director, Fines

and Penalties Office, U.S. Customs

Service, 2 India Street, Boston, MA

02109, and Office of the District

Director, Fines and Penalties Office,

U.S. Customs Service, PO Box 1490, St.

Albans, VT 05478.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Prior violators of Customs Laws: e.g.

Customhouse brokers, individual TIB

violators, liquidated damage cases,

penalty cases, and seizure cases.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name and case number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Stored on 3 x 5 index cards and in file

folders.

RETRIEVABILITY:

Alphabetically; by name.

SAFEGUARDS:

In file cabinet in locked room when

not in use.

RETENTION AND DISPOSAL:

Boston District files are kept for two

years and then destroyed on site. St.

Albans District files are kept for five (5)

years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Fines and Penalties Officer, U.S.

Customhouse, Boston, MA 02109. Fines

and Penalties Officer, Post Office and

Customhouse Building, St. Albans, VT

05478.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information is received from the

individual at the time the violation

occurs and from penalty notices which

are issued in the Penalties section. Also,

the Office of Investigations provides any

information developed during its

investigation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .137

SYSTEM NAME:

List of Vessel Agents Employees–

Treasury/U.S. Customs.

SYSTEM LOCATION:

Offices of District Directors, North

Central Region, Chicago, IL (see

Customs appendix A).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons employed by Vessel agents.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names, addresses, Social Security

numbers, and dates and places of birth

of persons employed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Open file.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56735

RETRIEVABILITY:

Alphabetical listing of employees by

vessel agent name.

SAFEGUARDS:

The file described is maintained in

the Offices of the District Directors in

North Central Region, Chicago, IL.

During non–working hours the room/

building in which the file is located is

locked. Access limited to authorized

Customs personnel.

RETENTION AND DISPOSAL:

Employee name retained for period of

employment with vessel agent agency.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, as appropriate, in

North Central Region, Chicago, IL (see

Location above).

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Submission of data by importing

carrier or his agent.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .138

SYSTEM NAME:

Litigation Issue Files—Treasury/

Customs.

SYSTEM LOCATION:

Office of Assistant Chief Counsel,

Customs Court Litigation, Second Floor,

26 Federal Plaza, New York, NY 10007.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Parties in litigation before the United

States Customs Court (or subunits or

employees or officers thereof), and other

individuals with knowledge of the

issues in controversy, e.g., trade

witnesses, foreign or domestic

manufacturers, etc.

CATEGORIES OF RECORDS IN THE SYSTEM:

Litigation report requests and

responses thereto, reports of

investigations, internal Customs Service

memoranda summarizing or relating to

the matter in controversy and other

background information relating to the

subject matter or origin of the litigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

19 U.S.C. 1514–1516; 5 U.S.C. 301;

Treasury Department Order No. 165,

Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose to

the Department of Justice upon request

to assist that Department in representing

the interests of the Government, or

agency involved in the litigation; (2)

disclose pertinent information to

appropriate Federal, State, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (3) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (5) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relates to an

agency’s functions relating to civil and

criminal proceedings; (6) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each issue file is inserted in a

numerical file folder (according to issue)

which is filed in an unlocked drawer

within a metal container.

RETRIEVABILITY:

Each issue filed is cross–indexed in

the following card files: (a) By name of

party–plaintiff; (b) by issue; and, (c) by

titles of decided cases.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Office of the Assistant Chief

Counsel within the Federal Building. At

all times the room in which the metal

container is located is locked, and

access to the building is controlled at all

times by uniformed guards.

RETENTION AND DISPOSAL:

These files are retained until there is

no longer any space available for them

within the metal container, at which

time the oldest files are transferred to

the Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Chief Counsel, Customs

Court Litigation, Second Floor, 26

Federal Plaza, New York, NY 10007.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates with the receipt of

protest reports (based on information

supplied by the subject individuals or

by their authorized agents or attorneys)

from the various Districts and/or

litigation report requests from the

Department of Justice which results in

a written report to that Department

regarding the facts of the particular case.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a(c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4), (G), (H), and (I), and (f) of

the Privacy Act pursuant to 5 U.S.C.

552a(k)(2).

Treasury/Customs .144

SYSTEM NAME:

Mail Protest File–Treasury/Customs.

SYSTEM LOCATION:

Foreign Mail Branch, 1751 NW 79th

Avenue, Miami, FL 33166; District

Director of Customs, 3180 Bladensburg

Rd., NE., Washington, DC 20018; 620

East 10th Avenue, Anchorage, AK

99501; 215 1st Avenue North, Great

Falls, MT 59401; 335 Merchant,

Honolulu, HI 96813; 909 First Avenue,

Seattle, WA 98714; U. S. Customs Mail

Facility, Room 416, 1675–7th Street,

Oakland, California 94645.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have filed formal

protest of the amount of duty assessed

against mail parcels.

CATEGORIES OF RECORDS IN THE SYSTEM:

Letters, invoices, and other pertinent

documents pertaining to protests.
56736 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are kept in file folders within

a metal file cabinet.

RETRIEVABILITY:

Records are retrievable by name or

protest number.

SAFEGUARDS:

Access is limited to appropriate

personnel and the office is locked

during non–working hours.

RETENTION AND DISPOSAL:

Records are maintained and disposed

of in accordance with the Treasury

Records Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

District Director of Customs, 1751 NW

79th Avenue, Miami, FL 33166; 3180

Bladensburg Rd., NE., Washington, DC

20018; 620 East 10th Avenue,

Anchorage, AK 99501; 215 1st Avenue

North, Great Falls, MT 59401; 335

Merchant, Honolulu, HI 96813; 511 NW.

Broadway, Portland, OR 97209; 555

Battery Street, San Francisco, CA 94126;

909 First Avenue, Seattle, WA 98714.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Source of information is from the

sender, the addressee, the Customs

value records, and the manufacturer of

the item.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .148

SYSTEM NAME:

Military Personnel and Civilian

Employees’ Claims Act File—Treasury/

Customs.

SYSTEM LOCATION:

Office of the Chief Counsel, U.S.

Customs Service Headquarters, 1301

Constitution Avenue, NW., Washington,

DC 20229; Office of the Regional

Counsel, Room 125, U.S. Customhouse,

40 S. Gay Street, Baltimore, MD 21202;

Regional Counsel, U.S. Customs Service,

6 World Trade Center, New York, NY

10048.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons filing claims under the

Military Personnel and Civilian

Employees’ Claims Act of 1964.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documents relating to the

administrative handling of the claim

and documents submitted by the

claimant in support of the claim.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 240–243; 5 U.S.C. 301; 31

CFR part 4; Treasury Department

Administrative Circular No. 131, August

19, 1965; Treasury Department Order

No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted

alphabetically in a file folder which is

filed in an unlocked drawer within a

metal container.

RETRIEVABILITY:

Each case file is identified in a

manual alphabetical card file by the

name of the person who filed the claim

and alphabetically in the file folder

within the metal container by the name

of the person who filed the claim.

SAFEGUARDS:

The metal container described above

is maintained within the Customs

Service Building. During non–working

hours the room in which the metal

container is located is locked, and

access to the building is controlled at all

times by uniformed guards.

RETENTION AND DISPOSAL:

These files are retained until there is

no longer any space available for them

within the metal container, at which

time the oldest files are transferred to

the Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Counsel, U.S. Customs Service

Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229;

Regional Counsel, U.S. Customhouse, 40

S. Gay Street, Baltimore, MD 21202;

Regional Counsel, U.S. Customs Service,

6 World Trade Center, New York, NY

10048.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates with the Treasury

Department Form No. 3079, Civilian

Employee Claim For Loss or Damage to

Personal Property, which is completed

and filed with the Customs Service by

the claimant. Additional information

contained in these files may be

separately provided by the claimant or

by the claimant’s supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .151

SYSTEM NAME:

Motor Vehicle Accident Reports–

Treasury/Customs.

SYSTEM LOCATION:

National Finance Center, U.S.

Customs Service,6026 Lakeside Blvd.

Indianapolis, IN 46278.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

U.S. Customs employees involved in

automobile accident while on official

duty.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, social security number, home

address, telephone number, age, title,

date of accident, place of accident,

make, year, license number of vehicles,

description of accident, information on

driver of other vehicle.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Administrative

Circular No. 131, dated August 19, 1965,

as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56737

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations or in connection

with criminal law proceedings; (4)

provide information to a congressional

office in response to an inquiry made at

the request of the individual to whom

the record pertains; (5) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (6) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted in an

alphabetical file folder which is filed in

an unlocked drawer in a metal file

cabinet.

RETRIEVABILITY:

Each case file is in a file folder

designated by the name of the Customs

employee involved in the automobile

accident.

SAFEGUARDS:

The metal file cabinet described above

is maintained within the area assigned

to the Regional Safety Coordinator

within the office of the Regional

Commissioner of Customs. Access to the

building during non–working hours is

controlled.

RETENTION AND DISPOSAL:

Files are maintained at location for

two years and then transferred to the

Federal Records Center where they are

retained for four years.

SYSTEM MANAGER(S) AND ADDRESS:

Each Director, Logistics Management

Division in each Regional Headquarters

(see Customs appendix A for addresses).

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in these files

originates from the employee involved

in the automobile accidents, police

report and report of investigation

conducted by the Office of Internal

Affairs.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .156

SYSTEM NAME:

Narcotic Violator File—Treasury/

Customs.

SYSTEM LOCATION:

Fines, Penalties and Forfeitures

Office, District Director of Customs,

Room 603, U.S. Federal Building, 111

West Huron Street, Buffalo, NY 14202.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who have been found in

possession of any controlled substance

within the Buffalo District.

CATEGORIES OF RECORDS IN THE SYSTEM:

Alphabetized cross reference of

violators’ names and the associated case

numbers assigned to these individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Open card file (3 x 5) is kept in metal

flip file.

RETRIEVABILITY:

Narcotic violator files are cross–

referenced by a 3 x 5 alphabetized card

which contains both name and case

number.

SAFEGUARDS:

Open card file kept in the Fines,

Penalties and Forfeitures Office which

is locked after working hours. During

working hours, a staff person is always

in the office. The building is under 24

hour guard.

RETENTION AND DISPOSAL:

File system has a purge date of two

years after which cross reference cards

are destroyed and case numbered file is

no longer accessible by name of the

individual.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, United States

Customs Service, Room 603, 111 West

Huron Street, Buffalo, NY 14202.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in these files is

obtained from Search/Arrest and

Seizure Reports transmitted to the
56738 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

Fines, Penalties and Forfeitures Office

by ports and stations within the District.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .159

SYSTEM NAME:

Notification of Personnel Management

Division when an employee is placed

under investigation by the Office of

Internal Affairs—Treasury/Customs.

SYSTEM LOCATION:

Human Resources Division, 500

Dallas Street, Houston, TX 77002.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Customs employees who are

suspected of misconduct.

CATEGORIES OF RECORDS IN THE SYSTEM:

A written or telephonic notification

made by the Office of Internal Affairs

that an investigation has been opened

on an individual employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Notifications provided by the Office

of Internal Affairs are maintained in a

file folder and stored in a metal security

cabinet equipped with a lock.

RETRIEVABILITY:

The file contains the name of the

employee; therefore, Retrievability is by

the individual’s name.

SAFEGUARDS:

A metal container, described above, is

maintained within the area assigned to

Personnel Management in the One Allen

Center Building. During non–working

hours the room in which the metal

container is kept is locked, and access

to the building is controlled at all times

by uniformed guards.

RETENTION AND DISPOSAL:

The name file is retained until

notification has been received that the

investigation has been canceled or on

receipt of a report of investigation from

the Office of Internal Affairs.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human Resources Division,

500 Dallas Street, Houston, TX 77002.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The only source of notification that an

employee has been placed under

investigation is the Regional Director,

Internal Affairs.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a(c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4), (G), (H), and (I), and (f) of

the Privacy Act pursuant to 5 U.S.C.

552a(k)(2).

Treasury/Customs .161

SYSTEM NAME:

Optional Retirement List–Treasury/

Customs.

SYSTEM LOCATION:

Office of Human Resources, U.S.

Customs Service, 1301 Constitution

Avenue, NW., Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All employees who are eligible for

optional law enforcement retirement.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, organization code, and service

computation date, social security

number and retirement code.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Provide information to a congressional

office in response to an inquiry made at

the request of the individual to whom

the record pertains; (2) provide

information to unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114: (3)

determine qualification for FERS

position.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in a locked file cabinet.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Accessible only to the Personnel

Officer and to designated representative.

The Areas in which these records are

stored is locked during non–working

hours, and the building guarded by

uniformed security police.

RETENTION AND DISPOSAL:

Records are retained for two years

then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Director Enforcement Division, Office

of Human Resources, U.S. Customs

Service, 1301 Constitution Avenue,

NW., Washington, DC 20044.

NOTIFICATION PROCEDURES:

Director Enforcement Division, Office

of Human Resources, U.S. Customs

Service, 1301 Constitution Avenue,

NW., Washington, DC 20044.

RECORDS ACCESS PROCEDURES:

Director Enforcement Division, Office

of Human Resources, U.S. Customs

Service, 1301 Constitution Avenue,

NW., Washington, DC 20044.

CONTESTING RECORDS PROCEDURES:

Write to System Manager.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56739

RECORD SOURCE CATEGORIES:

The information is obtained from the

TIPS.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .162

SYSTEM NAME:

Organization (Customs) and

Automated Position Management

System (COAPMS)—Treasury/Customs.

SYSTEM LOCATION:

Chief Financial Officer, U.S. Customs

Service, Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Customs employees by

organizational entity.

CATEGORIES OF RECORDS IN THE SYSTEM:

Position control number and other

personnel data such as social security

number, date of birth, name, etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored on mag–tape.

RETRIEVABILITY:

Records are indexed by organizational

segment, code, position control number,

and name.

SAFEGUARDS:

Limited access.

RETENTION AND DISPOSAL:

Records are maintained on mag–tapes

until employee separation.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human Resources Division,

U.S. Customs Service, Washington, DC

20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

COAPMS is composed of four basic

inputs–CF–105 – Position Change

Form– presently prepared by the

Headquarters Personnel Branch and

operating offices: Post of Duty Codes–

established by the Accounting Division;

Ceilings–established by the Budget

Division; and CF–112–a Request for

PPBS Code and Standard Abbreviation

of Position. In addition to these four

sources, the IRS payroll tape has many

inputs –1150, 1125, 50, 52, union dues,

etc., and Accounting tape K from IRS.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .163

SYSTEM NAME:

Outside Employment Requests—

Treasury/Customs.

SYSTEM LOCATION:

Located in Headquarters and regional

offices and/or appropriate District, Port,

or post of duty office of employee

making request.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All employees engaged in outside

employment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Outside employment request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

CF–3031 kept in manila folder.

RETRIEVABILITY:

By employee name.

SAFEGUARDS:

Locked file cabinet or limited access

offices.

RETENTION AND DISPOSAL:

Until disengagement from outside

employment or employee separation.

SYSTEM MANAGER(S) AND ADDRESS:

Appropriate managerial official in

each headquarters, region, district, SAC,

port of employee.

NOTIFICATION PROCEDURE:

Write to System Manager, provide

your name and social security number.

RECORD ACCESS PROCEDURES:

Write to System Manager.

CONTESTING RECORD PROCEDURES:

Write to System Manager, specify

changes you are requesting and provide

your name and social security number.

RECORD SOURCE CATEGORIES:

Employee submission of Form CF–

3031.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .165

SYSTEM NAME:

Overtime Earnings—Treasury/

Customs.

SYSTEM LOCATION:

Inspection and Control Division, San

Francisco District, 555 Battery Street,

Room 111, San Francisco, CA 94126;

Inspection and Control Division, Pacific

Region, 300 N. Los Angeles Street, Los

Angeles, CA 90012; Los Angeles

District, Airport Division, Los Angeles

International Airport, 5758 W. Century

Boulevard, Los Angeles, CA 90045;

District Director, 300 S. Ferry Street,

Terminal Island, San Pedro, CA 90731;

District Director, International and

Terrace Streets, P.O. Box 670, Nogales,

AZ 85621; San Diego Barge Office;

Offices of the Port Directors: San Ysidro,

CA; Andrade, CA; Calexico, CA;

Douglas, AZ; Las Vegas, NV; Lochiel,

AZ; Lukeville, AZ; Naco, AZ; Oxnard,

CA; Phoenix, AZ; San Luis Obispo, CA;

San Luis, AZ; Sasabe, AZ; Tecate, CA;

Tucson, AZ. Office of the Regional

Commissioner, North Central Region,

Inspection and Control Division, 55 E.

Monroe Street, Suite 1501, Chicago, IL;

Pembina, ND; Detroit, MI; Minneapolis,

MN; Cleveland, OH; St. Louis, MO;

Duluth, MN; Milwaukee, WI. Chief

Inspector, 1790 W. Port Boulevard,

Miami, FL 33132; Port Director of

Customs, Port Everglades, FL; Port

Director of Customs, West Palm Beach,

FL; Director, Airport Operations, Miami

International Airport; Office of the

Supervisory Warehouse Officer, U.S.

Customhouse, Room 103, 2nd and

Chestnut Streets, Philadelphia, PA
56740 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

19106; District Director, U.S. Customs

Service, 200 St. Paul Place, Baltimore,

MD 21202–2004; District Director, U.S.

Customs Service, 111 West Huron

Street, Buffalo, NY 14202; District

Director, U.S. Customs Service, 127

North Water Street, Ogdenburg, NY

13669; District Director, U.S. Customs

Service, 312 Fore Street, Box 4688,

Portland, ME 04112; District Director,

U.S. Customs Service, 49 Pavilion

Avenue, Providence, RI 02905; District

Director, U.S. Customs Service, Main

and Stebbins Streets, St. Albans, VT

05478; District Director, U.S. Customs

Service, 10 Causeway Street, Boston,

MA 02222; U.S. Customs Service,

Honolulu International Airport,

Honolulu, HI 96816.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Inspection and Control employees

participating in overtime assignments.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name and the total current monetary

earnings computed to the nearest dollar.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Provide information to a Congressional

office in response to an inquiry made at

the request of the individual to whom

the record pertains; (2) provide

information to unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

The information is stored on

government internal control personal

computer data disks and the

information on earnings is updated on

a daily basis.

RETRIEVABILITY:

The individual’s name appears

alphabetically.

SAFEGUARDS:

The room where the records are kept

is locked at other than regular working

hours. Passwords are required for access

to records.

RETENTION AND DISPOSAL:

The information on each employee

constantly changes and is maintained as

long as the employee is working in the

overtime system.

SYSTEM MANAGER(S) AND ADDRESSES:

Supervisory Customs Inspector,

Station 1, U.S. Customs Service, 555

Battery Street, Room 111, San Francisco,

CA 94125; Supervisory Customs

Inspector, Inspection and Control

Division, Pacific Region, 300 N. Los

Angeles Street, Room 7508, Los

Angeles, CA 90012; Director, (Airport),

Los Angeles International Airport, 5758

W. Century Boulevard, Los Angeles, CA

90045; District Director, 300 S. Ferry

Street, Terminal Island, San Pedro, CA

90731; District Director, International

and Terrace Streets, PO Box 670,

Nogales, AZ 85621; San Diego Barge

Office; Port Directors: San Ysidro, CA;

Andrade, CA; Calexico, CA; Douglas,

AZ; Las Vegas, NV; Lochiel, AZ;

Lukeville, AZ; Naco, AZ; Oxnard, CA;

Phoenix, AZ; San Luis Obispo, CA; San

Luis, AZ; Sasabe, AZ; Tecate, CA;

Tucson, AZ. Director, Inspection and

Control Division, North Central Region,

55 E. Monroe Street, Suite 1501,

Chicago, IL 60603; District Directors:

Chicago, IL; Pembina, ND; Detroit, MI;

Minneapolis, MN; Cleveland, OH; St.

Louis, MO; Duluth, MN; Milwaukee,

WI. District Director of Customs, 77 S.E.

5th Street, Miami, FL 33131; District

Director of Customs, U.S. Customhouse,

2nd and Chestnut Streets, Philadelphia,

PA 19106; District Director of Customs,

U.S. Customs Service, Honolulu, HI

96819.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORDS ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORDS PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information is obtained from actual

overtime earnings made by each

employee in the system.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .170

SYSTEM NAME:

Overtime Reports—Treasury/

Customs.

SYSTEM LOCATION:

U.S. Customs Service, Office of

Investigations, South Central Region.

RDI, 1440 Canal Street, New Orleans,

LA 70112; SAC, 600 South Street, Room

444, New Orleans, LA 70130; SAC, PO

Box 1704, Mobile, AL 36601; RA, 1719

West End Building, Room 303,

Nashville, TN 37203.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All special agents in region certified

to receive premium compensation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Numbers of hours worked by special

agents over and above the normal 40–

hour week.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Provide information to a Congressional

office in response to an inquiry made at

the request of the individual to whom

the record pertains; (2) provide

information to unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

These forms are maintained in file

folders in a locked cabinet.

RETRIEVABILITY:

Files are kept in alphabetical order.

SAFEGUARDS:

During non–working hours the rooms

in which the above described containers

are located are locked.

RETENTION AND DISPOSAL:

These files are destroyed three years

after special agent leaves agency or

office.

SYSTEM MANAGER(S) AND ADDRESS:

Resident Agent, U.S. Customs Service,

6125 Interstate, Bay 11, Shreveport, LA

71109; Resident Agent in Charge, c/o

Drug Enforcement Agency, Little Rock,

AR 72211; Resident Agent, Hoover

Building, Ste. 216B, 8312 Florida

Boulevard, Baton Rouge, LA 70806;

Resident Agent, 1 Government Plaza,

Rm. 423, 2909 13th Street, Gulfport, MS

39501; Resident Agent in Charge, U.S.

Customs Service, U.S. Federal Building,

Ste. 230, Jackson, MS 39269; Resident

Agent in Charge, Station 1, Box 10182,

Houma, LA 70363–5990; Resident Agent

in Charge, 101 E. Cypress Street, Ste.

106, Lafayette, LA 70502; Resident

Agent, 811 Bayou Pines Blvd., Lake

Charles, LA 70601; Resident Agent, 811

Bayou Pines Blvd., Lake Charles, LA

70601; New Orleans Aviation Branch,

PO Box 980, Belle Chasse, LA 70037.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

Customs appendix A.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56741

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates with, and consists solely

of information supplied by employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .171

SYSTEM NAME:

Pacific Basin Reporting Network—

Treasury/Customs.

SYSTEM LOCATION:

Office of the Special Agent in Charge,

U.S. Customs Service, 300 Ala Moana

Boulevard, Room 6127, Honolulu,

Hawaii 50104

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Records are maintained on masters,

operators, pilots, crew members and

passengers of vessels and aircraft

traveling in or through the Pacific Basin.

The Pacific Basin area includes the

countries of northeast Asia, southeast

asia, the Pacific islands (both

independent and non–independent),

Australia, New Zealand, United States,

Canada and Mexico.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system of records included

information pertaining to individuals,

aircraft and vessels reporting; vessel/

aircraft name and registration numbers;

description of vessels and aircraft;

departure and arrival information; and

destination locations. Information about

individuals includes name, date of

birth, place of birth, physical

description, nationality, passport

number, address and occupation.

AUTHORITY FOR MAINTENANCE OF THIS SYSTEM:

19 U.S.C. 1433, 1459, and 162; 49

U.S.C. App. 1590.

PURPOSE(S):

The purpose of the Pacific Basin

Reporting Network is to implement a

law enforcement data base containing

records with identifying and other

relevant information on vessels, aircraft

and individuals traveling in or through

the Pacific basin area, and where

appropriate to disclose this information

to other domestic and foreign agencies

which have an interest in this

information.

ROUTINE USES OF RECORDS MAINTAINED IN THIS

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal agencies and to state, local/

territorial or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation or order, or license,

where the disclosing agency becomes

aware of an indication of a violation or

potential violation of civil or criminal

law or regulation; (2) disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, or in response to a

subpoena, where relevant or potentially

relevant to the proceedings, or in

connections with criminal law

proceedings; (3) provide information to

the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; and (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on tape,

magnetic disc and hard copy.

RETRIEVABILITY:

By name (individual, master or pilot);

unique identifiers (date of birth,

passport number, aircraft/vessel

registration number); date, place of

destination; port of registry; or vessel

description.

SAFEGUARDS:

All officials accessing to the system of

records have had a full field background

check as required and access data on a

need–to–know basis only. Procedural

and physical safeguards are utilized

such as accountability, receipt records

and specialized communications

security. The data system has an

internal mechanism designed to restrict

access to authorized officials. Hard–

copy records are held in steel cabinets

and are maintained according to the

requirements of the U.S. Customs

Reports Manual and Customs Security

Manual. Access is limited by visual

controls and/or lock system. During

normal working hours, files are attended

by responsible officials; they are locked

during non–working hours and the

building is patrolled by uniformed

security guards.

RETENTION AND DISPOSAL:

The records are periodically updated

to reflect changes and maintained as

long as needed, then shredded and

destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Office of Special Agent in Charge,

U.S. Customs Service, 300 Ala Moana

Boulevard, Room 6127, Honolulu,

Hawaii 50104.

NOTIFICATION PROCEDURE:

Pursuant to 5 U.S.C. 552a(j)(2), and

(k)(2), this system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H)

and (I), (e)(5) and (e)(8), (f) and (g) of the

Privacy Act pursuant to 5 U.S.C. 552a

(j)(2) and (k)(2).

Treasury/Customs .172

SYSTEM NAME:

Parking Permits File—Treasury/

Customs.

SYSTEM LOCATION:

Chief Financial Officer, U.S. Customs

Service Headquarters, 1301 Constitution

Ave., NW., Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Organizational units and persons

holding parking permits.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name of persons issued parking

permits, and number of parking spaces

assigned.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Provide information to a Congressional

office in response to an inquiry made at

the request of the individual to whom

the record pertains; (2) provide
56742 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

information to unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper files.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Office locked at night.

RETENTION AND DISPOSAL:

Retained until changed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Financial Officer, U.S. Customs

Service Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information is compiled when

parking permit is assigned.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .186

SYSTEM NAME:

Personnel Search—Treasury/Customs.

SYSTEM LOCATION:

Office of Enforcement, 600 South

Street, New Orleans, LA 70130; Special

Agent in Charge, 951 Government

Street, Suite 700, Mobile, AL 36604.

U.S. Customs Service, Honolulu

International Airport, Honolulu, HI

96810; Ports of Entry, Nogales, AZ

(District).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals indicating unlawful or

suspicious activity that might result in

a Customs violation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, phone number, place

of business, physical description,

associates, vessel, automobile, or aircraft

identified with make, year, license

number and registration of vehicles,

area of activity, method of operation and

other relevant and necessary

information on individuals suspected of

activity contrary to law.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose pertinent information to

appropriate Federal, State, local or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State or local agency

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records maintained in standard

Customs file folders in locked metal

cabinets.

RETRIEVABILITY:

Records are indexed by identifying

file number and manually retrieved.

SAFEGUARDS:

File maintained in locked metal file

cabinet, the keys of which are controlled

by the custodian of the files. Those

departmental officials who may

occasionally be granted access,

consistent with their positions, have

been cleared by a full background

investigation and granted appropriate

security clearance for critical sensitive

positions. During non–working hours,

the room housing the metal cabinets is

locked.

RETENTION AND DISPOSAL:

Negative Search Reports are destroyed

after a five year period. Method of

disposal is shredding.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Enforcement, U.S.

Customs Service, 600 South Street, New

Orleans, LA 70130; District Directors/

Port Directors, as applicable, in North

Central Region, Chicago, IL; Special

Agent in Charge, 951 Government

Street, Mobile, AL 36604; District

Director of Customs, U.S. Customs

Service, Honolulu, HI 96819; Port

Directors at the various ports of entry in

the Nogales, AZ (District).

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this system

originates with, and consists solely of,

information supplied by the individual

being searched and the patrol officer

doing the search.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H), and (I), and (f) of

the Privacy Act pursuant to 5 U.S.C.

552a (k)(2).

Treasury/Customs .190

SYSTEM NAME:

Personnel Case File—Treasury/

Customs.

SYSTEM LOCATION:

Office of the Chief Counsel, U.S.

Customs Service Headquarters, 1301

Constitution Avenue, NW., Washington,

DC 20229; Office of the Regional

Counsel, U.S. Customs Service, North

Central Regional, 55 E. Monroe Street,

Room 1417, Chicago, IL 60603; Regional

Counsel of Customs, 6 World Trade

Center, New York, NY, 10048; Office of

Regional Counsel, 211 Main Street, San

Francisco, CA 94105.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current or former Customs Service

employees against whom disciplinary

action has been proposed or taken, who

have filed grievances, and who have

filed complaints under the Equal

Opportunity (EO) Program, in most

cases where administrative proceedings

have been instituted.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56743

CATEGORIES OF RECORDS IN THE SYSTEM:

Reports of investigation into alleged

employee misconduct, internal Customs

Service memoranda recommending

disciplinary action, documents relating

to the institution or conduct of

disciplinary proceedings, documents

relating to the filing and administrative

disposition of formal and informal

grievances and documents relating to

the filing and administrative disposition

of EO complaints.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Title 5, United States Code; 5 U.S.C.

301; Title 5 Code of Federal Regulations;

Treasury Departmental Order No. 165,

revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to the Office of

Personnel Management (OPM) in

connection with administrative hearings

and to the Department of Justice in

connection with court proceedings

resulting from appeals from decisions

rendered at the administrative level; (2)

disclose pertinent information to

appropriate Federal, State, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (3) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (5) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (6) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted

alphabetically in an unlocked drawer

within a metal container.

RETRIEVABILITY:

Each case file id identified in a

manual alphabetical card file by name

of the person, and each case file is

similarly identified in alphabetical

order within the metal container.

SAFEGUARDS:

The metal container described above

is maintained within the Customs

Service building. During non–working

hours, the room in which the metal

container is located is locked. Access to

the building is controlled at all times by

uniformed guards.

RETENTION AND DISPOSAL:

These files are retained until there is

no longer any space available for them

within the metal container, at which

time the oldest files are transferred to

the Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Counsel, U.S. Customs Service

Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229;

Regional Counsel of Customs, U.S.

Customs Service, North Central

Regional, 55 E. Monroe Street, Room

1417, Chicago, IL 60603; Regional

Counsel of Customs, New York, NY,

10048; Regional Counsel of Customs,

211 Main Street, San Francisco, CA

94105.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files results from investigation into

alleged misconduct on the part of

Customs Service employees,

recommendations from appropriate

Customs Service field personnel that

disciplinary proceedings be instituted

against Customs Service employees, the

filing of EO complaints by Customs

Service employees, the statements of

Customs Service employees including

the employees who are directly affected

by the administrative proceedings, and

statements or other information

provided by private non–governmental

individuals.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .193

SYSTEM NAME:

Operating Personnel Folder Files—

Treasury/Customs.

SYSTEM LOCATION:

Files are located in Headquarters,

Regional, District, Port and other post of

duty offices throughout the Customs

Service depending upon post of duty of

employee. (See Customs appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Customs employees, present.

CATEGORIES OF RECORDS IN THE SYSTEM:

In addition to the appropriate

Personnel offices, records are also

maintained by district, port, or other

post of duty management on personnel

matters such as, but not limited to

name, Social Security number, awards,

letters of appreciation, promotions, step

increases, memoranda, forms and

materials related to hiring, address, pay,

transfer and separation, service time,

salary, phone, education, society

memberships, publications, skills,

chronological work history, position

descriptions, reports of discussions held

with employee regarding performance,

copies of letters written to employee

concerning performance, overtime

hours, seniority status, leave, overtime

earnings, productivity, locator card

information, and related employment

records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used: (1) To disclose to

the public for employment and salary

verification upon request. (2) To

disclose pertinent information to

appropriate Federal, State, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation. (3) To disclose information

to a Federal, State, or local agency,
56744 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit. (4) To disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a subpoena,

or in connection with criminal law

proceedings. (5) To provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114. (6) To provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders,

and/or on index cards, and/or ledgers.

RETRIEVABILITY:

Records are indexed by name, or

Social Security number.

SAFEGUARDS:

Records are located in lockable metal

file cabinets or in secured rooms with

limited access.

RETENTION AND DISPOSAL:

When the employee leaves the

Customs Service through transfer or

other separation, the file will

immediately be forwarded to the office

maintaining the Official Personnel

Folder. There it will be screened to

insure that it contains no documents

that should be permanently filed in the

Official Personnel Folder other than

exact duplicates of papers already so

filed. The file and its contents will then

be destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human Resources Division

in each Region or Headquarters, or

managerial official in appropriate posts

of duty of employee. (See Customs

appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information in this system of records

comes from employee, from personnel

actions as noted in official personnel

folders, and from supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .196

SYSTEM NAME:

Preclearance Costs—Treasury/

Customs.

SYSTEM LOCATION:

Regional Commissioner, U.S. Customs

Service, 10 Causeway Street, Boston,

MA 02222.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Customs Inspectors and Foreign

Service employees of North Central

Region, who are stationed at Toronto

and Montreal, Canada.

CATEGORIES OF RECORDS IN THE SYSTEM:

Salaries, living allowances and

benefits paid to employees who are

stationed at Toronto and Montreal,

Canada.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (6) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Data is stored in a file folder within

two metal file cabinets in the work area

of the Budget Section.

RETRIEVABILITY:

The file is identified as the ‘‘Pre–

clearance Record’’ which contains the

names of all employees listed in

alphabetical order with corresponding

costs associated with each employee.

SAFEGUARDS:

The file is located within an office

that is locked during non–working

hours. The building is guarded by

uniformed security police and only

authorized persons are permitted entry

to the building.

RETENTION AND DISPOSAL:

The files are kept for three years and

then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Commissioners, U.S.

Customs Service, 10 Causeway Street,

Boston, MA 02222.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in the

system is obtained from the Bi–weekly

Comprehensive Payroll Listing,

Treasury Form 2979, supplied by the

Payroll Data Center.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .197

SYSTEM NAME:

Private Aircraft/Vessel Inspection

Reporting System—Treasury/Customs.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56745

SYSTEM LOCATION:

Office of Investigations, U.S. Customs

Service, 1301 Constitution Avenue,

NW., Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Names of pilots and vessel masters

arriving in the United States.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names and personal identifiers of

pilots, vessel masters, and owners of

vessels with appropriate registration

and/or documentation numbers and

characteristics, and arrival dates at port

of entry.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order,or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic disc and tape storage;

microfiche.

RETRIEVABILITY:

By individual name, private aircraft/

vessel registration number; vessel name.

SAFEGUARDS:

All inquiries are made by officers

with full field background investigation

on a ‘‘need–to–know’’ basis only.

Procedural and physical safeguards are

utilized such as accountability and

receipt records, guards patrolling the

area, restricted access and alarm

protection systems, special

communications security, etc.

RETENTION AND DISPOSAL:

The records are periodically dated to

reflect changes and maintained as long

as needed, then destroyed. (Minimum of

five years for aircraft arrival reports.)

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Investigation, U.S. Customs Service,

1301 Constitution Avenue, NW.,

Washington, DC 20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Proposed Customs Form 178 (Private

Aircraft Inspection Report) which will

be prepared by Customs officers,

unnumbered forms prepared by vessel

masters or owners who report their

arrival to a United States port of entry,

and other Federal agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3). (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .201

SYSTEM NAME:

Property File-Non-Expendable—

Treasury/Customs.

SYSTEM LOCATION:

Offices of District Directors, North

Central Region, Chicago, IL (see

Customs appendix A.); Office of

Logistics Management, U.S. Customs

Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229;

Office of the District Director, San

Diego, CA; Offices of the Port Directors:

San Ysidro, CA; Tecate, CA; Calexico,

CA; Andrade, CA; San Diego Barge

Office, and the Offices of the Customs

Patrol Division, San Diego, CA; San

Ysidro, CA; Calexico, CA; Tecate, CA;

District Directors Office, Entry Control

Section (see Customs appendix A.);

United States Customs Service, Room

228, Federal Building, 335 Merchant

Street, Honolulu, HI 96813; Logistics

Management Division, Southeast

Region; U.S. Customs Service, 99 S.E.

5th Street, Miami, FL 33131; Federal

Building, Room 198, 511 NW.

Broadway, Portland, OR 97209; Office of

District Director, Administrative Officer,

United States Customs Service, 555

Battery Street, Room 319, San Francisco,

CA 94126.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees issued non–expendable

property.

CATEGORIES OF RECORDS IN THE SYSTEM:

Receipts for badges, cap insignias,

bonded warehouse keys, identification

cards, Government driver’s licenses,

firearms and other non–expendable

property.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Locked file cabinet.

RETRIEVABILITY:

Folders identified by individual’s

name.

SAFEGUARDS:

During non–working hours the room/

building in which the file is located is

locked. Access limited to authorized

Customs personnel.

RETENTION AND DISPOSAL:

Until employee separates /transfers.

Transfer to National Personnel Records

Center (NPRC), (CPR), St. Louis, MO,

thirty days after employee is separated.

SYSTEM MANAGER(S) AND ADDRESS:

District Directors in North Central

Region, Chicago, IL; Director, Office of

Logistics Management, U.S. Customs

Service, Headquarters, 1301

Constitution Avenue, NW., Washington,

DC, 20229; District Director, Port
56746 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

Directors, and Division Directors within

the San Diego Customs District (see

Customs appendix A.); Chief,

Headquarters Support Branch, Logistics

Management Division, U.S. Customs

Service Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229;

Local Property Officer, Room 228,

Federal Building, Entry Control Section,

335 Merchant Street, Honolulu, HI

96813; Director, Logistics Management

Division, United States Customs

Service, Southeast Region, 99 SE 5th

Street, Miami, Florida 33131; District

Director, Federal Building, Room 198,

511 NW. Broadway, Portland, OR

97209; Administrative Officer, U.S.

Customs Service, 555 Battery Street,

Room 319, San Francisco, CA 94126.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this system

consists of receipts of employees

receiving non–expendable property.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .206

SYSTEM NAME:

Regulatory Audits of Customhouse

Brokers—Treasury/Customs.

SYSTEM LOCATION:

Office of Regulatory Audit, United

States Customs Service Headquarters,

1301 Constitution Avenue, NW.,

Washington, DC 20229, and at each of

the field offices of Regulatory Audit (see

Customs appendix A for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons licensed to do business

pursuant to 19 U.S.C. 1641.

CATEGORIES OF RECORDS IN THE SYSTEM:

Audit reports of customs broker

accounts and records; correspondence

regarding such reports; Congressional

inquiries concerning customs brokers

and disposition made of such inquiries;

names of officers of customs broker

firms, license numbers and dates issued

and district covered.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

19 U.S.C. 1641; 19 CFR Part 111. 5

U.S.C. 301; Treasury Department Order

No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order,or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s

hiring or retention of an individual, or

issuance of a security clearance, license,

contract, grant, or other benefit; (3)

disclose information to a court,

magistrate, or administrative tribunal in

the course of presenting evidence,

including disclosures to opposing

counsel or witnesses in the course of

civil discovery, litigation, or settlement

negotiations, in response to a subpoena,

or in connection with criminal law

proceedings; (4) provide information to

the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, SAFEGUARDING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Each custom broker permanent file is

inserted in alphabetical order by name

of the firm in an unlocked drawer

within a metal file cabinet located in

one or more regulatory audit offices.

Each customs broker work paper file is

similarly stored, but maintained in

numerical order by audit report number.

RETRIEVABILITY:

Each broker permanent file is readily

retrievable when the name is given,

while the workpaper file is retrievable

after obtaining the audit report file

number from within the permanent file.

SAFEGUARDS:

The files described above are

maintained within the respective

regulatory audit offices. During non–

working hours, the offices in which the

files are located are locked.

RETENTION AND DISPOSAL:

Customhouse broker files are

generally retained in each office at least

three years, after which they are placed

in General Service Administration long–

term archival storage.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Regulatory Audit,

United States Customs Service

Headquarters, 1301 Constitution

Avenue, NW., Washington, DC 20229,

and the Regional Directors, Regulatory

Audit at each of the seven regional

offices (see Customs appendix A for

addresses).

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates in connection with

customs broker audits conducted by the

regional regulatory audit staffs. The

audits may be supplemented with

information furnished by the Office of

the Regional Counsel, Office of

Enforcement, and the Office of

Regulations and Rulings. These audits

include examinations of brokers

business records, including data

maintained in support of client customs

business.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .207

SYSTEM NAME:

Reimbursable Assignment/Workticket

System—Treasury/Customs.

SYSTEM LOCATION:

U.S. Customs Service Headquarters,

1301 Constitution Avenue, NW.,

Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Customs Service employees who

perform reimbursable services and

parties in interest for whom

reimbursable services are performed.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, Social Security

number or importer of record number

assigned by the Customs Service,

listings of reimbursable overtime
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56747

assignments of Customs employees,

bills and refund checks issued to parties

in interest, travel expenses incurred by

Customs employees in connection with

the reimbursable services.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

19 U.S.C. 261, 267, and 1451; 19 CFR

24.16 and 24.17; 5 U.S.C. 301; Treasury

Department Order No. 165, Revised, as

amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1)

Provide information to a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(2) provide information to unions

recognized as exclusive bargaining

representatives under the Civil Service

Reform Act of 1978, 5 U.S.C. 7111 and

7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The information in this system is

contained in a computerized system

utilizing magnetic tape storage

techniques.

RETRIEVABILITY:

The information in this system is

retrieved by the individual’s Social

Security number or by the individual’s

importer of record number.

SAFEGUARDS:

Procedural and physical safeguards

are utilized such as accountability and

receipt access, guards patrolling the

area, restricted access and alarm

systems.

RETENTION AND DISPOSAL:

The records in this system are

retained in accordance with the

requirements of the Treasury Records

Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Field Operations, U.S. Customs Service

Headquarters, 1301 Constitution Ave,

NW., Washington, DC 20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this system

originates with the receipt of a request

for reimbursable services from the party

in interest. In addition, information in

this system is derived from Customs

Form 5106 (Notification of Importer’s

Number/Application for Importer’s

Number) which is filed with the

Customs Service by the importer, and

from Customs Form 6082 (Work Ticket)

which is filed by the Customs Inspector

who performed the reimbursable

services.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .208

SYSTEM NAME:

Restoration of Forfeited Annual Leave

Cases—Treasury/Customs.

SYSTEM LOCATION:

Located in the Executive Management

Staff of each region and Headquarters

according to list in Customs appendix

A.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees of the U.S. Customs

Service who have applied for restoration

of forfeited annual leave.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee applications for restoration

of leave. Management decisions on

employee applications for restoration of

leave. Applicable regulations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored in manila folders.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are maintained in locked

files.

RETENTION AND DISPOSAL:

Records are retained in accordance

with the requirements of the Treasury

Records Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Executive Management Staff

in each region and Headquarters.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Evidential materials supporting

employee applications for restoration of

forfeited annual leave. Evidential

materials supporting management

decisions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .209

SYSTEM NAME:

Resumes of Professional Artists—

Treasury/Customs.

SYSTEM LOCATION:

Area Director, New York Seaport

Area, 6 World Trade Center, New York,

NY 10048.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Professional Artists.

CATEGORIES OF RECORDS IN THE SYSTEM:

Artist’s name and professional art

background.
56748 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Paper.

RETRIEVABILITY:

Alphabetical listing.

SAFEGUARDS:

Filing cabinet, office locked at end of

day.

RETENTION AND DISPOSAL:

Records are disposed of in accordance

with the requirements of the Treasury

Records Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Area Director New York Seaport Area,

6 World Trade Center, New York, NY

10048.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Resume information provided by

artist.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .210

SYSTEM NAME:

Revocation of I.D. Privileges and

‘‘Cash Basis Only’’ for Reimbursable

Services List—Treasury/Customs.

SYSTEM LOCATION:

Regional Commissioner, District and

Ports, 909 SE First Ave, Miami, FL

33131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Corporate and Individual Brokers,

Importers, Carriers, and Private

Individuals.

CATEGORIES OF RECORDS IN THE SYSTEM:

Corporations and individuals in

financial difficulty.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Files are maintained in an unlocked

drawer within a metal file cabinet.

RETRIEVABILITY:

Alpha File in Manila Folder by

Month.

SAFEGUARDS:

The metal container described above

is maintained within the Customs

Service Building. During non–working

hours the room in which the metal

container is located is locked.

RETENTION AND DISPOSAL:

These files are retained as prescribed

by GAD Regulations or until there is no

longer any space available for them

within the metal container, at which

time the oldest files are transferred to

the Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Commissioner, 909 SE First

Ave., Miami, FL 33131.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Generated in house by Accounting

Personnel from delinquent bill listings

and open file of outstanding bills.

Additionally, feedback from Districts

and Ports on bankrupt firms and from

Regulatory Audit Division on firms in

Financial difficulty or under

investigation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .211

SYSTEM NAME:

Sanction List—Treasury/Customs.

SYSTEM LOCATION:

Director, U.S. Customs, National

Finance Center, PO Box 68907,

Indianapolis, Indiana 46228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who are indebted to the

United States Government for bills that

are unpaid and past due.

CATEGORIES OF RECORDS IN THE SYSTEM:

Listing is issued weekly showing

individual’s name and address plus

number and amount of unpaid and past

due bills.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each sanction list is stored in a file

drawer in an unlocked file cabinet.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56749

RETRIEVABILITY:

Each sanction list is identified by

month and year of issuance.

SAFEGUARDS:

The file cabinet described above is

maintained within the area assigned in

the Customs Office. During non–

working hours the room and/or building

in which the file cabinet is located is

locked.

RETENTION AND DISPOSAL:

Retained in Customs Office for

minimum of one year. Disposal in

accordance with Records Control

Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Director, U.S. Customs, National

Finance Center, PO Box 68907,

Indianapolis, Indiana 46022.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this listing is

secured from CF 6084 Bill Form issued

to each individual and correspondence

files maintained for individuals.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .212

SYSTEM NAME:

Search/Arrest/Seizure Report—

Treasury/Customs.

SYSTEM LOCATION:

Office of Investigations, Offices of the

U.S. Customs Service. (See Customs

appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who have or may have

violated a law of the United States.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, alias, date of birth, age,

personal data, addresses, home and

business telephone numbers,

occupation, background information,

associations, license number and

registration number of vehicle, vessel

and/or aircraft, mode of entry of

individual or contraband, fingerprints,

pictures, declaration forms, cash

receipts, receipt for seized goods, all

other forms pertinent to the case, such

as Notice to Master, etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statue,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case is placed in a folder which

is filed in numerical order according to

the assigned case file number. These

files are kept in a locked metal cabinet.

RETRIEVABILITY:

The above–mentioned case file

numbers are cross–indexed by name to

such numbers, and cards are filed

alphabetically within a metal file box.

SAFEGUARDS:

The metal file cabinet and the metal

file box are located within an office that

is locked during non–working hours.

RETENTION AND DISPOSAL:

These cases are retained for a period

of three years after which they are

destroyed together with related index

cards.

SYSTEM MANAGER(S) AND ADDRESS:

Special Agent in Charge. (See

Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources may not need to be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .214

SYSTEM NAME:

Seizure File—Treasury/Customs.

SYSTEM LOCATION:

Special Agent in Charge, Room 508,

U.S. Customs Service, 6 World Trade

Center, New York, NY 10048.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Ship masters, ship crew members,

longshoremen, vessels, private aircraft,

private vessels, individuals from whom

seizures have been made, or upon

whom Memoranda of Information

Received and Reports of Investigation

have been written.

CATEGORIES OF RECORDS IN THE SYSTEM:

Memoranda of Information Received

and reports of Investigation which are

reports from law enforcement agencies

of suspects or arrests. Reports of

Seizures by Customs, other information

indicating violators or suspected

violators.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where
56750 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Manila files within metal file

cabinets.

RETRIEVABILITY:

Alphabetical; for aircraft or car by

number; by seizure number; by name of

individual.

SAFEGUARDS:

Room has a 24–hour guard and is

locked.

RETENTION AND DISPOSAL:

Seizure files are maintained for three

years after final disposition. Memoranda

of Information Received are maintained

as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Patrol Division, U.S.

Customs Service, 6 World Trade Center,

New York, NY 10048.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources may not need to be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .215

SYSTEM NAME:

Seizure Report File—Treasury/

Customs.

SYSTEM LOCATION:

U.S. Customs Mail Facility, Room

416, 1675–7th Street, Oakland, CA

94615.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals to whom prohibited

merchandise is addressed.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, property description,

estimated foreign value, duty, domestic

value, circumstances of seizure, sender,

section of law violated, delivery to San

Francisco seizure clerk.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statue,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The information in this system is

contained on Customs Form 6051

Custody Receipt for Retained or Seized

Property and Customs Form 151–

Search/Arrest/Seizure Report. These

forms are placed within file folders

which are located in a metal file cabinet.

RETRIEVABILITY:

Each Seizure Report and Custody

Receipt (stapled together) are identified

by the name of the person to which the

seized items are addressed and the

names are filed by seizure number by

fiscal year.

SAFEGUARDS:

The file folders are placed within a

metal cabinet which is located within

an office that is locked during non–

working hours. The building is guarded

by uniformed security police and only

authorized persons are permitted in the

building.

RETENTION AND DISPOSAL:

Last three fiscal years records are kept

in a file cabinet in the office.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Mail Branch. See location

above.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this system

originates with and consists of

information obtained from mail

shipments.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .217

SYSTEM NAME:

Set Off Files—Treasury/Customs.

SYSTEM LOCATION:

Financial Management Division, 99

SE 5th Street, Miami, FL 33131.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56751

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Importer of Record, customhouse

broker, parties in interest.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, identification number,

copies of refund checks and copies of

set off bills.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statue,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Files are maintained in an unlocked

drawer within a metal file cabinet.

RETRIEVABILITY:

File folders with individual’s name

annotated with set off.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Financial Management Division

within the Customs Service Building.

During non–working hours the room in

which the metal container is located is

locked.

RETENTION AND DISPOSAL:

These files are retained as prescribed

by GAD Regulations or until there is no

longer any space available for them

within the metal container, at which

time the oldest files are transferred to

the Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Financial Management, 99

SE 5th Street, Miami, FL 33131.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

District Directors, Port Directors,

Import Control Officers, External

Auditors and Other Customs

Employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .219

SYSTEM NAME:

Skills Inventory Records—Treasury/

Customs.

SYSTEM LOCATION:

Human Resources Division, U.S.

Customs Service, Washington, DC

20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Records are maintained in this system

on Customs personnel in grades GS–13

and above.

CATEGORIES OF RECORDS IN THE SYSTEM:

Data elements to provide a complete

skills profile of the employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on a Customs

Form 121 and Mag–tape.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are maintained in locked file

and limited access to computer system.

RETENTION AND DISPOSAL:

Records are maintained until

separation of an employee from the

Customs Service.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human Resources Division,

U.S. Customs Service, Washington, DC

20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

CF–121 which is prepared by the

employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .220

SYSTEM NAME:

Supervisory Notes and Files SF–7B—

Treasury/Customs.

SYSTEM LOCATION:

Records are located with the

immediate supervisor or at the

immediate supervisor’s operating office.

(See Customs appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Customs employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

SF–7B card contains identical

information to that contained on SF–7

card; in addition it can have attached or

separately–maintained supervisory

notes concerning an employee’s

performance on the job, conduct,

counseling sessions, training

recommended or taken, awards granted,

emergency contact information, job

assignments, to be used for

administration resource purposes in

recommending or authorizing

discipline, recognition, assignment of

performance rating, training, job

assignments, leave requests, and/or

similar matters.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.
56752 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored in manila folders

or special file cabinets.

RETRIEVABILITY:

Records are indexed by organizational

code and name.

SAFEGUARDS:

Records are stored in lockable metal

filing cabinets or in a secured room.

Alternative storage facilities may be

employed provided they furnish an

equivalent or greater degree of physical

security.

RETENTION AND DISPOSAL:

Records are retained while employee

is employed, and are destroyed upon

separation.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Labor Employee Relations

Division, Office of Human Resources,

U.S. Customs Service, 1301 Constitution

Avenue, NW., Washington, DC 20229.

(See Customs Appendix A.)

NOTIFICATION PROCEDURE:

Write to systems manager specifying

type and location of information

requested and name and provide your

social security number and supervisor’s

name, title and office location.

RECORD ACCESS PROCEDURES:

Write to systems manager.

CONTESTING RECORD PROCEDURES:

Write to systems manager.

RECORD SOURCE CATEGORIES:

Form SF–50, employee and

employee’s supervisors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .224

SYSTEM NAME:

Suspect Persons Index—Treasury/

Customs.

SYSTEM LOCATION:

U.S. Customs District Officers located

at the following addresses: 620 E. 10th

Avenue, Anchorage, AK 99501; 215 1st

Avenue, No., Great Falls, MT 59401; 335

Merchant, Honolulu, HI 96813; 511 NW.

Broadway, Portland, OR 99209; 555

Battery Street, San Francisco, CA 94126;

First & Marion Sts., Seattle, WA 98714.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons suspected of violation of

Customs Laws.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name and related file number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statue,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in folders and stored in

metal file cabinet.

RETRIEVABILITY:

The office and building are locked

during non–working hours.

SAFEGUARDS:

Alphabetical by use of cross index.

RETENTION AND DISPOSAL:

Records are maintained and disposed

of in accordance with Records Disposal

Manual.

SYSTEM MANAGER(S) AND ADDRESS:

District Director of Customs. See

location above.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .226

SYSTEM NAME:

Television System–Treasury/Customs.

SYSTEM LOCATION:

Office of Port Director, U.S. Border

Station, San Ysidro, CA 92073.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons involved in incidents related

to a secondary search and subsequent

disturbance while entering the United

States from Mexico.

CATEGORIES OF RECORDS IN THE SYSTEM:

An audio–video cassette recording of

persons being escorted into, as well as

inside, the secondary offices of the

Customs area of the Port of Entry.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised, as amended, and

the Customs Regulations.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56753

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Audio–video cassette.

RETRIEVABILITY:

By subject’s name, date, and time.

SAFEGUARDS:

Cassettes are under control of Port

Director and released only to the courts

when subpoenaed or when requested to

be reviewed by subject and his attorney.

RETENTION AND DISPOSAL:

All cassettes with incidents are

retained for six months. Those on which

some action may be taken are retained

for one year or close of the case.

Cassettes are reusable. Therefore,

erasure occurs when new recording

takes place.

SYSTEM MANAGER(S) AND ADDRESS:

Port Director, U.S. Border Station, San

Ysidro, CA 92073.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, above.

RECORD SOURCE CATEGORIES:

Audio–video recording of persons

being escorted into the Customs area.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .227

SYSTEM NAME:

Temporary Importation Under Bond

(TIB) Defaulter Control System–

Treasury/Customs.

SYSTEM LOCATION:

U.S. Customs Service, Office of

Investigations, 1301 Constitution

Avenue, NW, Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have been denied

T.I.B. privileges because of failure to

pay outstanding liquidated damages.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual’s name, personal

identifying numbers and characteristics,

address, company and case description,

etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

(1) Magnetic disc and tape storage; (2)

Hard Copy; (3) Microfiche files.

RETRIEVABILITY:

Indexing is by violator name.

SAFEGUARDS:

All inquiries are made by officers

with full field background

investigations on a ‘‘need to know’’

basis only. Procedural and physical

safeguards are utilized such as

accountability and receipt records,

guards patrolling the area, restricted

access and alarm protection systems,

special communications security, etc.

RETENTION AND DISPOSAL:

Records are disposed of in accordance

with the requirements of the Treasury

Records Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Investigations, U.S. Customs Service,

1301 Constitution Avenue, NW,

Washington, DC 20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, above.

RECORD SOURCE CATEGORIES:

Customs officers completing Customs

Form 164 (TECS–TIB Defaulter Control).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .232

SYSTEM NAME:

Tort Claims Act File–Treasury/

Customs.

SYSTEM LOCATION:

Office of the Regional Counsel, Room

7422, New Federal Building, 300 N. Los

Angeles Street, Los Angeles, CA 90053;

Regional Counsel of Customs, 6 World

Trade Center, New York, NY 10048;

Office of the Regional Counsel, U.S.

Customs Service, North Central Region,

55 E. Monroe Street, Room 1417,

Chicago, IL 60603; Office of Regional

Counsel, Suite 1220, 500 Dallas Street,

Houston, TX 77002; Office of the Chief

Counsel, U.S. Customs Service

Headquarters, 1301 Constitution

Avenue, NW, Washington, DC 20229;

Office of District Counsel, 555 Battery

Street, San Francisco, CA 94126; and
56754 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

Office of District Counsel, 909 First

Avenue, Seattle, Washington, 98174.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Private persons who have filed or may

file claims under the Federal Tort

Claims Act for property damage or

personal injury allegedly caused by a

wrongful or negligent act or omission on

the part of a Customs Service employee

while acting within the scope of his

employment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Reports of Investigation regarding

accidents involving Customs employees,

documents relating to the administrative

handling of the claims filed thereon,

and documents submitted by the

claimant in support of the claim.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

28 U.S.C. 2672, et seq; 28 CFR 14.1,

et seq; 31 CFR 3.1, et seq; Treasury

Department Administrative Circular No.

131, dated August 19, 1965.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted in a

numerical file folder which is filed in an

unlocked drawer within a metal

container.

RETRIEVABILITY:

Each case file is identified in the

numerical file folder within the metal

container by the name of the person

who has filed or may file a claim.

SAFEGUARDS:

During non–working hours the room

in which the metal container is located

is locked, and access to the building is

controlled at all times by uniformed

guards.

RETENTION AND DISPOSAL:

Tort claim files are retained until

there is no longer any space available

for them within the metal container, at

which time the oldest closed files are

transferred to the Federal Records

Centers.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Counsel, Room 7422, United

States Customs Service, 300 N. Los

Angeles Street, Los Angeles, CA 90053;

Regional Counsel, U.S. Customs Service,

6 World Trade Center, New York, NY

10048; Regional Counsel of Customs,

Room 1417, U.S. Customs Service, 55 E.

Monroe Street, Chicago, IL 60603;

Regional Counsel, Suite 1220, U.S.

Customs Service, 500 Dallas Street,

Houston, TX 77002; Chief Counsel, U.S.

Customs Service Headquarters, 1301

Constitution Avenue, NW, Washington,

DC 20229; Office of District Counsel, 55

Battery Street, San Francisco, CA 94126;

and Office of District Counsel, 909 First

Avenue, Seattle, Washington 98174.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates with a Standard Form 95

(Claim for Damage or Injury) which is

completed and filed with the Customs

Service by the claimant. Using these

forms as a basis, investigations are

conducted by authorized Customs

Service investigative personnel in order

to determine the facts surrounding the

claims. During these investigations

information may be elicited from

Customs Service employees, private

persons, or any other parties who may

have information regarding the facts

surrounding the claims. When a claim is

not filed, the information is limited to

the investigative reports of the property

damage or personal injury.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .234

SYSTEM NAME:

Tort Claims Act File–Treasury/

Customs.

SYSTEM LOCATION:

Offices of the District Directors, North

Central Region, Chicago, IL 60603. (See

Customs appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All individuals presenting claims of

damage to personal property resulting

from Customs activities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Written damage claims supported by

estimates, bills, claim forms and

internal Customs Service memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 CFR part 3; 5 U.S.C. 301; Treasury

Department Order No. 165, revised, as

amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used: To provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Filed in cabinets in the District

Directors offices.

RETRIEVABILITY:

Folders filed in alphabetical

sequence.

SAFEGUARDS:

File cabinets are located within the

area assigned in the Customs office.

During non–working hours the room in

which the cabinets are located is locked.

RETENTION AND DISPOSAL:

Retained in District Directors offices

for three years then transferred to the
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56755

Federal Records Centers for seven years

and three months prior to destruction.

SYSTEM MANAGER(S) AND ADDRESS:

District Director as appropriate in the

North Central Region, Chicago, IL. (See

Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, above.

RECORD SOURCE CATEGORIES:

The information in this system

originates with a written claim

submitted by the claimant, as well as

information supplied on Standard Form

95 and internal Customs memoranda.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .238

SYSTEM NAME:

Training and Career Individual

Development Plans—Treasury/Customs.

SYSTEM LOCATION:

Located in the Human Resources

Division of each region and

headquarters and/or district, ports, and

post of duty of employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All U.S. Customs employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records are maintained on training or

other development activities completed

and/or planned for individual

employees, whether for programs such

as Executive Development or Upward

Mobility, or other special emphasis

development programs. Records also

include such things as, but not limited

to skills, abilities, education,

experience, career plans and goals, and

other related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are located in file folders,

and/or official personnel folder.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are maintained in locked file

or office.

RETENTION AND DISPOSAL:

Records are retained until separation

or until employee is no longer part of a

special emphasis program.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Human Resources Division,

in each region and headquarters.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, above.

RECORD SOURCE CATEGORIES:

Information is obtained from the

employee and supervisors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .239

SYSTEM NAME:

Training Records–Treasury/Customs.

SYSTEM LOCATION:

Scheduling Office, U.S. Customs

Service Academy, FLETC.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Customs employees who have

completed training.

CATEGORIES OF RECORDS IN THE SYSTEM:

Standard Form 182, Request,

Authorization, Agreement and

Certification of training. Selected

information also recorded in individuals

permit record, and a copy of the form

is filed in the individual’s official

personnel folder.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders,

on file cards, on training forms, or on

discs.

RETRIEVABILITY:

Records are indexed by name.

SAFEGUARDS:

Records are maintained in a locked

file or room, or with limited access.

RETENTION AND DISPOSAL:

Records are maintained for up to three

years after employee separates from the

Service.

SYSTEM MANAGER(S) AND ADDRESS:

National Director of Training, U. S.

Customs SVC Academy, FLETC

NOTIFICATION PROCEDURE:

U. S. Customs Service Academy,

Building 70 – FLETC, Glynco, GA 31524

RECORD ACCESS PROCEDURES:

U. S. Customs Service Academy,

Building 70 – FLETC, Glynco, GA 31524

CONTESTING RECORD PROCEDURES:

U. S. Customs Service, Director,

Office of Human Resources, 1301

Constitution Avenue, NW, Washington,

DC 20229

RECORD SOURCE CATEGORIES:

Information for this file is obtained

from supervisors, managers, instructors,

educational institutions, and/or training

facilities such as the Office of Personnel

Management, Department of the

Treasury, etc.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .244

SYSTEM NAME:

Treasury Enforcement

Communications System (TECS)–

Treasury/Customs.

SYSTEM LOCATION:

Office of Investigations, U.S. Customs

Service, 1301 Constitution Avenue, NW,

Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Violators or suspected violators of

U.S. Customs or related laws (some of
56756 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

whom have been apprehended by

Customs officers); (2) Individuals who

are suspected of, or who have been

arrested for, thefts from international

commerce; (3) Convicted violators of

U.S. Customs and/or drug laws in the

United States and foreign countries; (4)

Fugitives with outstanding warrants—

Federal or state; (5) Victims of U.S.

Customs law violations; (6) Owners,

operators and/or passengers of vehicles,

vessels or aircraft traveling across U.S.

borders; (7) Individuals participating in

financial transactions reported under

the Bank Secrecy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

Every possible type of information

from a variety of Federal, state and local

sources, which contributes to effective

law enforcement may be maintained in

this system of records. Records include

but are not limited to records pertaining

to known violators, wanted persons,

lookouts (temporary and permanent),

reference information, regulatory and

compliance data. Information about

individuals includes but is not limited

to name, alias, date of birth, address,

physical description, various

identification numbers (i.e., seizure

number), details and circumstances of a

search, arrest, or seizure, case

information such as merchandise and

values, methods of theft, etc.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic disc and tape, laser optical

disks, microfiche, and hard copy.

RETRIEVABILITY:

By name; unique identifiers, address,

or in association with an enforcement

report or other system document.

SAFEGUARDS:

(1) All officers making inquiries have

had a full field background investigation

and are given information on a ‘‘need–

to–know’’ basis only. (2) Procedural and

physical safeguards are utilized such as

accountability and receipt records,

guards patrolling the area, restricted

access and alarm protection systems,

special communications security, etc.

RETENTION AND DISPOSAL:

Review is accomplished by Customs

officers each time a record is retrieved

and on periodic basis to see if it should

be retained or modified. Since both

temporary and permanent records are

maintained, period of retention will

vary with type of record entered. The

records are disposed of by erasure of

magnetic tape or disc, and by shredding

and/or burning of hard copy documents.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Information Management, U.S. Customs

Service, 1301 Constitution Avenue, NW,

Washington, DC 20229.

NOTIFICATION PROCEDURE:

This system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual. (See 5 U.S.C.

552a (e)(4)(G) and (f)(1).)

RECORD ACCESS PROCEDURES:

This system of records may not be

accessed under the Privacy Act for the

purpose of inspection.

CONTESTING RECORD PROCEDURES:

Since this system of records may not

be accessed for purposes of determining

if the system contains a record

pertaining to a particular individual and

those records, if any, cannot be

inspected, the system may not be

accessed under the Privacy Act for the

purpose of contesting the content of the

record.

RECORD SOURCE CATEGORIES:

This system contains investigatory

material compiled for law enforcement

purposes whose sources need not be

reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H)

and (I), (5) and (8), (f) and (g) of the

Privacy Act pursuant to 5 U.S.C. 552a

(j)(2) and (k)(2).

Treasury/Customs .249

SYSTEM NAME:

Uniform Allowances–Unit Record–

Treasury/Customs.

SYSTEM LOCATION:

Financial Management Division, 99

SE 5th Street, Miami, FL 33131;

Management Services Branch,

Administration Division, District

Director, San Juan, PR 00903; Financial

Management Division, U.S. Customs

Service, Northeast Region, 100 Summer

Street, Boston, MA 02110.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

U.S. Customs Employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name–Record of Uniform Allowance

Payments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Files are maintained in an unlocked

drawer within a metal file cabinet.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56757

RETRIEVABILITY:

Alphabet by name. Appropriation

Accounting Document Number.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Financial Management Division

within the Customs Service Building.

During non–working hours the room in

which the metal container is located is

locked and access to the building is

controlled by uniformed guards.

RETENTION AND DISPOSAL:

These files are retained as prescribed

by GAO Regulations or until there is no

longer any space available for them

within the metal container, at which

time the oldest files are transferred to

the Federal Records Centers.

SYSTEM MANAGER(S) AND ADDRESS:

Direction of Financial Management,

99 SE 5th Street, Miami, FL 33131;

District Director, U.S. Customs Service,

P.O. Box 2112, Old San Juan, PR 00903;

Director, Financial Management

Division, U.S. Customs Service, 100

Summer Street, Boston, MA 02110.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, above.

RECORD SOURCE CATEGORIES:

From memoranda received from

Districts. Data transcribed from Payment

Vouchers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .251

SYSTEM NAME:

Unscheduled Overtime Report

(Customs Form 31)—Treasury/Customs.

SYSTEM LOCATION:

Director, Office of Operations, 6

World Trade Center, Room 508, New

York, NY 10048.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Special Agents assigned to the office

of Regional Director of Investigations

authorized to receive unscheduled

overtime remuneration.

CATEGORIES OF RECORDS IN THE SYSTEM:

Customs Form 31 enumerates the

nature of overtime performed, the

number of hours and the date on which

the overtime was performed and the

case number of investigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The information in this system is

contained on CF 31, the forms are

contained within a file folder and are

placed in a metal file cabinet.

RETRIEVABILITY:

By name.

SAFEGUARDS:

The file cabinet is maintained within

the area assigned to the Regional

Director of Investigations, New York,

within the Customhouse. During non–

working hours the complex in which

the file is located is locked and access

to the building is controlled at all times

by uniform guards.

RETENTION AND DISPOSAL:

The forms are destroyed after three (3)

years.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Director of Investigations.

(See Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this system

originates from the Special Agent who

performs the unscheduled overtime.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .252

SYSTEM NAME:

Valuables Shipped Under the

Government Losses in Shipment Act—

Treasury/Customs.

SYSTEM LOCATION:

District Director of Customs, 610 S.

Canal Street, Chicago, IL 60607.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Customs employees collecting and

transmitting funds to cashier for

deposit.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name of employee, collection

document serial numbers, amount of

collection.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section 300.30, Customs Accounting

Manual; 5 U.S.C. 134f; 5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose to

those officers and employees of the

Customs Service and the Department of

the Treasury who have a need for the

records in the performance of their

duties; (2) disclose records as required

in administration of the Freedom of

Information Act (5 U.S.C. 552).

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Filed in folders with the individual’s

name appearing at the top thereof in a

file cabinet.

RETRIEVABILITY:

Each record folder is filed by name of

individual.

SAFEGUARDS:

The cabinet described above is

maintained within the area assigned in

the Customs office. During non–working

hours the area in which the cabinet is

located is secured.

RETENTION AND DISPOSAL:

Retained for three years and then

forwarded to FRC for seven years

retention.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, as appropriate, in

the North Central Region, Chicago, IL.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Data submitted by individual Customs

employee involved.
56758 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .258

SYSTEM NAME:

Violator’s Case Files—Treasury/

Customs.

SYSTEM LOCATION:

District Director of Customs, U.S.

Customs Service, Main and Stebbins

Streets, St. Albans, VT 05478.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals involved in smuggling,

filing false invoices, documents or

statements, violators of Customs bonds,

or any violation of Customs laws.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual’s name and address, Social

Security number and physical

description; alias, occupation, type of

violation, previous record, driver’s

license, passport number, notes from

inspectors involved, and any other

supporting documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folders and 3 x 5 index cards.

RETRIEVABILITY:

Filed by case number.

SAFEGUARDS:

Files are under the supervision of

Fines, Penalties and Forfeitures Officer

from 8 a.m. to 5 p.m., Monday through

Friday. All other hours, office remains

locked.

RETENTION AND DISPOSAL:

Files are maintained in the office of

the Fines, Penalties, and Forfeitures

Officer for a period of five years or six

years. At the conclusion of this period,

they are destroyed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, U.S. Customs

Service, St. Albans, VT 05478.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources may not need to be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .260

SYSTEM NAME:

Warehouse Proprietor Files—

Treasury/Customs.

SYSTEM LOCATION:

Offices of District Directors, North

Central Region, Chicago, IL 60603. (See

Customs appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and past warehouse

proprietors and employees that require

an investigation and related

information.

CATEGORIES OF RECORDS IN THE SYSTEM:

Report of investigations, application

and approval or denial of bond to act as

warehouse proprietor and other

Customs Service Memoranda. Names,

addresses, Social Security numbers, and

dates and places of birth of persons

employed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Customs Regulations, part 19, 5 U.S.C.

301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders

and stored in file cabinets in each

District Director’s office within the

North Central Region, Chicago, IL

60603.

RETRIEVABILITY:

Each file is identified by the name of

the warehouse proprietor.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56759

SAFEGUARDS:

The file cabinets are maintained

within the area assigned to the District

Director. During non–working hours the

room and/or building in which the file

cabinet is located is locked.

RETENTION AND DISPOSAL:

Employee name data retained for

period of employment with warehouse

proprietor.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, as appropriate in the

North Central Region, Chicago, IL

60603. (See Customs appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this file originates

from the individual applicant for

warehouse proprietor’s bond, from

reports of investigation, and other

Customs Memoranda.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .262

SYSTEM NAME:

Warnings to Importers in lieu of

penalty—Treasury/Customs.

SYSTEM LOCATION:

Located in the Office of the District

Director, 880 Front Street, San Diego,

CA 92318; Offices of the Port Directors,

U.S. Border Station, San Ysidro, CA

92073; PO Box 189, Tecate, CA 92080;

P.O. Box 632, Calexico, CA 92231; 235

Andrade Road, Winterhaven, CA 92283;

Andrade, CA; San Diego Barge Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals and firms in violation of

Customs’s laws.

CATEGORIES OF RECORDS IN THE SYSTEM:

Brief record of violation and warning.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained on 5 x 7 cards.

RETRIEVABILITY:

Alphabetically indexed.

SAFEGUARDS:

Not accessible to other than Customs

officers.

RETENTION AND DISPOSAL:

The records are disposed of in

accordance with the Treasury Records

Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, Port Directors, and

Division Directors within the San Diego

Customs District. (See Customs

appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Customs Officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .268

SYSTEM NAME:

Military Personnel and Civilian

Employees’ Claims Act File—Treasury/

Customs.

SYSTEM LOCATION:

Office of the Regional Counsel, Suite

1220, 500 Dallas Street, Houston, TX

77002.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current or former Customs employees

filing claims under the Military

Personnel and Civilian Employees’

Claims Act of 1964.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documents relating to the

administrative handling of the claim

and documents submitted by the

claimant in support of the claim.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 240–243; 31 CFR part 4;

Treasury Department Administrative

Circular No. 131, August 19, 1965; 5

U.S.C. 301; Treasury Department Order

No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Each case file is inserted

alphabetically in a file folder which is

filed in an unlocked drawer within a

metal container.

RETRIEVABILITY:

Each case file is identified

alphabetically in the file folder within

the metal container by the name of the

person who filed the claim.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Office of the Regional Counsel

(12th floor), 500 Dallas Street, Houston,

TX 77002. During non–working hours

the room in which the metal container

is located is locked, and access to the

building is controlled at all times by

uniformed security guards provided by

the lessor.

RETENTION AND DISPOSAL:

These files are retained until closed at

which time the closed files are
56760 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

transferred to the Director, Logistics

Management Division, Office of the

Regional Commissioner, Houston, TX,

for ultimate transportation to the

Federal Record Center.

SYSTEM MANAGER(S) AND ADDRESS:

Regional Counsel, Suite 1220, United

States Customs Service, 500 Dallas

Street, Houston, TX 77002.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information contained in these

files originates with the Treasury

Department Form No. 3079, Civilian

Employee Claim For Loss or Damage to

Personal Property, which is completed

and filed with the Customs Service by

the claimant. Additional information

contained in these files may be

separately provided by the claimant or

by the claimant’s supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .269

SYSTEM NAME:

Accounts Payable Voucher File–

Treasury/Customs.

SYSTEM LOCATION:

Financial Management Division, U.S.

Customs Service, South Central Region,

1440 Canal Street, New Orleans, LA

70112.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All South Central Region personnel to

whom travel and other disbursements

are made. All individuals who provide

goods and services to the South Central

Region.

CATEGORIES OF RECORDS IN THE SYSTEM:

Invoices and travel/other vouchers

and supporting disbursements

schedules.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (2) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folders in unlocked file cabinets.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Usage limited to Regional personnel;

cabinets are located in rooms which are

locked during non–working hours.

RETENTION AND DISPOSAL:

In accordance with Records Control

Manual; records are disposed of when

no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Financial Management

Division, U.S. Customs Service, South

Central Region, 1440 Canal Street, New

Orleans, LA 70112.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Invoices and travel/other vouchers

submitted by the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .270

SYSTEM NAME:

Background–Record File of Non–

Customs Employees—Treasury/

Customs.

SYSTEM LOCATION:

Office of Human Resources, U.S.

Customs Service, 1301 Constitution

Ave. NW, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and past non–Customs

personnel requiring a background

investigation to be granted a permit to

conduct Customs business.

CATEGORIES OF RECORDS IN THE SYSTEM:

Report of background investigations,

names, addresses, Social Security

numbers and date and place of birth,

etc. of non–Customs employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders

and stored in file cabinets in the District

Director’s office. Records are also

maintained in computer format in ports

providing internal aircraft arrival/

departure services.

RETRIEVABILITY:

Each file is identified by the name of

the non–Customs employee.

SAFEGUARDS:

The file cabinets are maintained

within the area assigned to the District

Director. During non–working hours the

room and/or building in which the file

cabinet is located is locked. Computer

format are maintained in locked access

areas within each respective district

and/or port office.

RETENTION AND DISPOSAL:

Employee name data is retained

during the period the non–Customs
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56761

employee requires admittance to

restricted areas.

SYSTEM MANAGER(S) AND ADDRESS:

District Directors and Port Directors

(For addresses, see United States

Customs Service – appendix A.)

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this file originates

from the individual non–Customs

employee granted a permit to conduct

Custom’s business and from reports of

background investigation which include

interviews of Customs personnel and

private parties and from other Customs

internal documents.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H)

and (I), (5) and (8), (f) and (g) of the

Privacy Act pursuant to 5 U.S.C. 552a

(j)(2) and (k)(2).

Treasury/Customs .271

SYSTEM NAME:

Cargo Security Record System—

Treasury/ Customs.

SYSTEM LOCATION:

District Director, 423 Canal Street,

New Orleans, LA 70130; District

Director, PO Box 2748, Mobile, AL

36601.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Drivers of motor vehicles or licensed

cartmen and lightermen; properties and

operators of each class of Customs

bonded warehouse and their employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records on drivers of motor vehicles

contain information relating to personal

statistical data, physical characteristics,

history of past employment, previous

five years residences, alias (if any),

citizenship, military records, criminal

record other than traffic violations, use

of narcotic drugs, and photograph.

Name of operator of bonded warehouse

and employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folder with Customs Form 3078,

Customs Form 73, Photographs, and

correspondence; For bonded

warehouses, file folder contains

Customs Form 3581 and names,

addresses, and Social Security number

of all employees; all stored in metal file

cabinet. Alphabetical list of current I.D.

cards issued on drivers retained in file

folder and stored in desk drawer.

RETRIEVABILITY:

By individual name or corporate

name.

SAFEGUARDS:

Locked metal file cabinet and desk

drawer of customs employee; building

secured after hours.

RETENTION AND DISPOSAL:

Information on drivers is retained in

an active file until revoked or canceled.

After revocation or cancellation, the

information folder is placed in an

inactive file for a period of five years,

after which time the records are

disposed of in accordance with the

General Services Administration

Records Disposal Manual. Information

on proprietor bonded warehouse

operators and employees is retained on

file until Customs bonded operations

cease and are discontinued, then are

maintained in an inactive file for a

period of three years. Final disposition

is in accordance with the GSA Records

Disposal Manual.

SYSTEM MANAGER(S) AND ADDRESS:

District Director, 423 Canal Street,

New Orleans, LA 70130; District

Director, PO Box 2748, Mobile, AL

36601.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Information is obtained from

applicant (individual or corporation)

and from reports of investigation on

drivers obtained from Regional Director,

Investigations, U.S. Customs Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d)(1), (d)(2), (d)(3), (d)(4),

(e)(1), (e)(4)(G), (H) and (I), and (f) of the

Privacy Act pursuant to 5 U.S.C. 552a

(k)(2).

Treasury/Customs .272

SYSTEM NAME:

Currency Declaration File (Customs

Form 4790)—Treasury/Customs.

SYSTEM LOCATION:

Law Enforcement Systems Division,

U.S. Customs Service, PO Box 85145,

San Diego, CA 92138 (for addresses of

District Directors, see Customs appendix

A).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals departing from or entering

the country who filed IRS Form 4790.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, identifying number, birth date,

address, citizenship, visa date and

place, immigration alien number, kinds

and amounts of monetary instruments,

address in the United States or abroad,

passport number and country, and

arrival or departure information.
56762 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 1101; 5 U.S.C. 301; Treasury

Department Order No. 165, revised, as

amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside the

Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The Form 4790 is maintained in a file

folder or binder in an initial file cabinet.

Information is stored chronologically in

TECS II.

RETRIEVABILITY:

They are indexed and filed by name

and date in the folder or binder. They

can be retrieved by computer and

printed.

SAFEGUARDS:

The office and building are locked

during non–working hours. Electronic

data is limited to persons cleared for

access to the data.

RETENTION AND DISPOSAL:

The records are retained from one to

five years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

District and Port Directors of Customs.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information on the Customs Form

4790 originates from the individual or

Customs agent reporting the bringing in

or taking out of currency or monetary

instruments exceeding 10,000 dollars.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .274

SYSTEM NAME:

Importers, Brokers, Carriers,

Individuals and Sureties Master Files—

Treasury/Customs.

SYSTEM LOCATION:

Financial Management Division, 99

SE 5th Street, Miami, FL 33131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Brokers, Importers, Individuals,

Carriers, and Sureties.

CATEGORIES OF RECORDS IN THE SYSTEM:

Copies of correspondence incoming

and outgoing, copies of bonds, entries,

bills, data center listings.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Files are maintained in an unlocked

drawer within a metal file cabinet.

RETRIEVABILITY:

Alphabetical by name appearing on

correspondence.

SAFEGUARDS:

The metal container described above

is maintained within the area assigned

to the Financial Management Division

within the Customs Service Building.

During non–working hours the room in

which the metal container is located is

locked.

RETENTION AND DISPOSAL:

These files are retained until there is

no longer any space available for them

within the metal container, at which

time the oldest files are transferred to

the Federal Records Center.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Financial Management, 99

SE 5th Street, Miami, FL 33131.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

Correspondence, Customs Service

Data Center, Districts and Ports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .277

SYSTEM NAME:

Drivers License File—Treasury/

Customs.

SYSTEM LOCATION:

Logistics Management Division, U.S.

Customs Service, 211 Main Street, San

Francisco, CA 94105.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and past employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Personal information furnished by

employee before being issued a

government drivers license. It may also

include information from National

Driver Register Service if they have any

information on the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose to

National Driver Register Service to

determine whether they have any

information on the individual which

would concern the employee’s

suitability for receiving a government

drivers license; (2) provide information

to a congressional office in response to

an inquiry made at the request of the

individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

The information in this system is

contained on Standard Form 47

(physical fitness inquiry for motor

vehicle operators) and Treasury Form

2770 (application for motor vehicle

operator’s ID card and operator’s

record). These forms are kept in a desk

file.

RETRIEVABILITY:

Each set of forms for a particular

employee is numbered and those

numbers are shown on an index sheet

as pertaining to the particular employee.

SAFEGUARDS:

The desk in which the records are

kept is within an office which is locked

during non–working hours.

RETENTION AND DISPOSAL:

Forms are retained in this system in

accordance with the requirements of the

Treasury Records Control Manual.

Forms of past employees who were

issued drivers licenses are periodically

destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Logistics Management Specialist,

Logistics Management Division, U.S.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56763

Customs Service, 211 Main Street, San

Francisco, CA 94105.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The information in this system

originates with, and consists solely of,

information supplied by the applicants

on forms SF–47 and form 2770. There

is a possibility that in the future there

will be a response from the National

Driver Register Service on a particular

applicant. At the present time there are

none in this system of records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .278

SYSTEM NAME:

Automated Commercial System

(ACS)—Treasury/Customs.

SYSTEM LOCATION:

The Computer is located in

Newington, Virginia. Computer

terminals are located at Customhouses

and ports throughout the United States

and at U.S. Customs Headquarters,

Washington DC (For addresses of

Customhouses, see Customs appendix

A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

U.S. Customs Service employees and

individuals involved in the import

trade.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system data base is comprised of

commodity and merchandise processing

information relating to Customs

administration of trade laws. The

following system files may contain

information about U.S. Customs

Services employees and/or individuals/

companies involved in the import trade.

(1) ACS Security Files: Contains

randomly established five–digit

identification codes assigned to

Customs Service employees authorized

to use the system. The file consists of

the names and social security number of

all Customs Service employees using

the remote terminals to input

information into the system. (2)

Importer/Broker/Consignee Bond Files

and FP and F Violator–Protest files:

Records consist of importer of record

number, importer name and address,

type of importation bond, expiration

date, surety code, violation statistics

and protest information. The importer of

record number is used as the method of

accessing the files. The number is

assigned by any one of three code

formats according to availability and the

following hierarchy. The first choice is

the IRS Employer Identification Number

(EIN). The vast majority of importers

have the EIN because of the business

necessity of it. The second alternative is

the Social Security number (SSN). The

third alternative is a Customs—assigned

number. This file is referenced during

entry processing to verify that the

individual or company making entry is

authorized to import and is properly

bonded. (3) Entry Files: A record

consists of a three–digit Customs –

assigned Customhouse broker or

importer number (non–SSN) and the

name and address. The file is referenced

during entry processing to validate the

entry file code and is used to direct

system output to the broker or importer.

(4) Corporate Surety Power of Attorney

and Bond Files: The data consists of

names of agents who are authorized to

write a Customs bond and their SSN, a

three–digit surety code (non–SSN)

assigned by the Customs Accounting

Division, the surety name and Customs

bond information. (5) Liquidator File: A

record consists of a Customs–assigned

three–digit liquidator identification

(non–SSN) and a Customs employee’s

name. The employee’s liquidator code is

input into the system as a means of

maintaining quality control and an audit

trail on entries liquidated. (6) Foreign

Manufacturer/Shipper File: The file

contains an identification code

constructed using a formula based on

name and address, manufacturer name

and address reported by importers and

brokers on Customs entry forms or

electronic formats. (7) Carrier Files: This

file consists of carrier names and codes

(non SSN) which are 4 characters—

Standard Carrier Agent Code (SCA) for

vessel carriers and 2 or 3 character—

International Air Transport Association

(IATA) for air carriers. This code is used

to validate data input to the manifest

and entry processing systems and to

direct system output to the carrier.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

19 U.S.C. 66, 1448, 1481, 1483, 1484,

1505, and 1624.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose to

the Bureau of the Census by providing

magnetic tapes containing foreign trade

data; (2) disclose pertinent information

to appropriate Federal, State, local or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (3) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (5) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media.

RETRIEVABILITY:

By identification codes and/or name.

SAFEGUARDS:

Access to computer area is controlled

by a security pass arrangement and

personnel not connected with the

operation of the computer are

prohibited from entering. The building

security is protected by a uniformed

guard. At the ports of processing,

terminal rooms are under close

supervision during working hours and

locked after close of business. The

system security officer issues a unique

private five digit identification code to

each authorized user. Access to the

Customs computer from other than

system terminals is controlled through a

security software package. Users must

input a unique identification code and

password during the terminal log–in

procedure to gain access to the system.

The password is not printed or

displayed at the port of processing. The

system validates the user ID by

transaction type, thereby limiting a

system user’s access to information on

a ‘‘need–to–know’’ basis. A listing of

identification codes of authorized users
56764 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

can be printed only by request of the

security officer. The passwords are

changed periodically to enhance

security.

RETENTION AND DISPOSAL:

Files are periodically updated to

reflect changes, etc., and are disposed of

in accordance with the requirements of

the Treasury Records Control Manual.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Automated

Systems, Customs Service Headquarters,

1301 Constitution Avenue, NW,

Washington, DC 20229, is responsible

for all data maintained in the files.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The system data base contains data

received on authorized Customs forms

or electronic formats from individuals

and/or companies incidental to the

conduct of foreign trade and required by

the Customs Service in administering

the tariff laws and regulations of the

United States.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .284

SYSTEM NAME:

Personnel Verification System

(PVS)—Treasury/Customs.

SYSTEM LOCATION:

Office of Information and Technical

Services, U.S. Customs Service, 1301

Constitution Avenue, NW., Washington,

DC 20229, and Regional Offices of the

U.S. Customs Service. (See Customs

appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Authorized Customs personnel and

non–Customs personnel who have

received authorization to use the

Regional Communications Centers.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual identifiers including but

not limited to name, office address,

home address, office telephone number,

home telephone number, badge number,

Social Security number, radio call sign,

page number, organization, and unit.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; Treasury Department

Order No. 165, Revised, as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

(1) Alphabetic or numerical listings or

card files; (2) microfiche; (3) magnetic

disc and tapes; (4) other electronic

storage media.

RETRIEVABILITY:

By name, call sign, paging number,

Social Security number, badge number,

organizational code.

SAFEGUARDS:

Records are located in controlled

access areas with alarm protection

systems. Offices are staffed twenty–four

hours a day, seven days a week.

RETENTION AND DISPOSAL:

Records are maintained in the system

until such time as the individual is no

longer authorized usage of the Regional

Communications Center. Disposal is by

erasure of disc/tapes, shredding and/or

burning of listings or card files, and

burning of microfiche.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Information and Technical Services,

U.S. Customs Service, 1301 Constitution

Avenue, NW., Washington, DC 20229.

NOTIFICATION PROCEDURE:

See Customs appendix A.

RECORD ACCESS PROCEDURES:

See Customs appendix A.

CONTESTING RECORD PROCEDURES:

See Access, Customs appendix A.

RECORD SOURCE CATEGORIES:

The sources include but are not

limited to (1) the individual to whom

the record relates; (2) internal Customs

Service records; (3) Personnel

Verification Sheet.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Customs .285

SYSTEM NAME:

Automated Index to Central

Investigative Files—Treasury/Customs.

SYSTEM LOCATION:

Office of Investigations, U.S. Customs

Service, 1301 Constitution Avenue NW.,

Washington, DC 20229.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Known violators of U.S. Customs

laws. (2) Convicted violators of U.S.

Customs and/or drug laws in the United

States and foreign countries. (3)

Suspected violators of U.S. Customs or

other related laws. (4) Private yacht

masters and pilots arriving in the United

States.

CATEGORIES OF RECORDS IN THE SYSTEM:

A listing of Memoranda of

Information Received, Reports of

Investigations; Search/Arrest/Seizure

Reports, Penalties, and Forfeitures,

reports required by Private Aircraft

Reporting System, reports required by

the Private Yacht Reporting System,

reports on vessel violations. Reports

relating to an individual, various other

correspondence (letter, memoranda,

etc.), which related to an individual in

the Treasury Enforcement

Communications System.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301 and Treasury Department

Order No. 165, Revised, as amended.

Authority for the collection and

maintenance of the report included in

the system is: 19 U.S.C. 1603; 19 U.S.C.

1431; 19 U.S.C. 66; 31 CFR part 103.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56765

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic disc and tape, microfiche.

RETRIEVABILITY:

Name, personal identification

numbers, Customs case number,

document’s central file number.

SAFEGUARDS:

(1) All Central Files users must have

a full field background investigation. (2)

The ‘‘need to know’’ principle applies.

(3) Procedural and physical safeguards

are utilized such as accountability and

receipt records, guard patrolling

restricted areas, alarm protection

systems, special communication

security. (4) Access is limited to all

Office of Enforcement terminals and all

Law Enforcement Systems Division

Headquarters and Newington, VA

terminals.

RETENTION AND DISPOSAL:

Records will be maintained in the

Automated Index to Central

Enforcement files for as long as the

associated document or microfiche is

retained. Records will be destroyed by

erasure of the magnetic disc and by

burning the microfiche.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Office of

Investigations, U.S. Customs Service,

1301 Constitution Avenue, NW.,

Washington, DC 20229.

NOTIFICATION PROCEDURE:

This system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual. (See 5 U.S.C.

552a (e)(4)(G) and (f)(1).)

RECORD ACCESS PROCEDURES:

This system of records may not be

accessed under the Privacy Act for the

purpose of inspection.

CONTESTING RECORD PROCEDURES:

Since this system of records may not

be accessed for purposes of determining

if the system contains a record

pertaining to a particular individual and

those records, if any, cannot be

inspected, the system may not be

accessed under the Privacy Act for the

purpose of contesting the content of the

record.

RECORD SOURCE CATEGORIES:

This system contains investigatory

material compiled for law enforcement

purposes whose sources need not be

reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H)

and (I), (5) and (8), (f) and (g) of the

Privacy Act pursuant to 5 U.S.C. 552a

(j)(2) and (k)(2).

APPENDIX A - U. S. CUSTOMS

SERVICE

I. NOTIFICATION, RECORD ACCESS AND

AMENDMENT PROCEDURES:

Notification and Record Access Procedures:

Requests by an individual to be

notified if the system of records

contains records pertaining to him and

requesting access to the records shall be

in writing with envelope and letter

clearly marked ‘‘Privacy Act Request’’

and directed to the Director, Office of

Regulations and Rulings, U.S. Customs

Service, 1301 Constitution Avenue, NW,

Washington, DC 20229, or to the

Regional Commissioner of the region in

which the records are located (see

addresses below).

The request may be presented in

person between the hours of 9 a.m. and

4:30 p.m. Where the request is

presented in person, the requester shall

present adequate identification to

establish his identity, and a comparison

of his signature and those in the records

may be made where the records contain

the signature of the person to whom the

records pertain. If an individual is

unable to provide the requisite

documents for identification purposes,

he may be required to make a signed

statement asserting identity and

stipulating that he understands that

knowingly or willfully seeking or

obtaining access to records about

another person under false pretenses is

punishable by a fine of not more than

$5,000.

Where the request is made in writing,

it shall be accompanied by a notarized

statement executed by the requester

asserting identity and stipulating that he

understands that knowingly or willfully

seeking or obtaining access to records

about another person under false

pretenses is punishable by a fine of not

more than $5,000. A comparison of his

signature and those in the records may

be made where the records contain the

signature of the person to whom the

records pertain.

Amendment Procedures:

Requests by an individual contesting

the context of a record within a system

of records shall be in writing with the

envelope and letter clearly marked

‘‘Privacy Act Amendment’’ and directed

to the Director, Office of Regulations

and Rulings, U.S. Customs Service, 1301

Constitution Avenue, NW, Washington,

DC 20229, or to the Regional

Commissioner of the region in which

the records are located. (See addresses

below.)

II. LOCATION:

Addresses of Headquarters, U.S.

Customs Service, Regional

Commissioners of Customs, Regional

Directors (Internal Affairs), District

Directors of Customs, and Customs

Office of Enforcement field offices:

U.S. Customs Service Headquarters, 1301

Constitution Avenue, NW, Washington, DC

20229.

Regional Commissioner of Customs, 10

Causeway Street, Boston, MA 02110, (617)

223–7506.

Regional Commissioner of Customs, 55 E.

Monroe Street, Chicago, IL 60603, (312)

353–4731.

Regional Commissioner of Customs, 2323

South Shepard Street, Suite 1200, Houston,

TX 77019, (713) 953–6843.

Regional Commissioner of Customs, 1 World

Trade Center, Long Beach, California

90831, (301) 980–3100.

Regional Commissioner of Customs, 909 SE

First Avenue, Miami, FL 33131, (305) 536–

5952.

Regional Commissioner of Customs, 423

Canal Street, New Orleans, LA 70112, (504)

589–6324.

Regional Commissioner of Customs, 6 World

Trade Center, New York, N.Y. 10048, (212)

466–4444.
56766 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

OFFICE OF INTERNAL AFFAIRS FIELD

OFFICES

Regional Director (Internal Affairs), 10

Causeway Street, Boston, MA 02110.

Regional Director (Internal Affairs), Room

502, 6 World Trade Center, New York, N.Y.

10048.

Regional Director (Internal Affairs), 444

Bricknell Avenue, Miami, FL 33101.

Regional Director (Internal Affairs), 423

Canal Street, New Orleans, LA 70112.

Regional Director (Internal Affairs), 5850 San

Felipe Street, Houston, TX 77002.

Regional Director (Internal Affairs), Suite

1539, 55 E. Monroe Street, Chicago, IL.

60603.

Regional Director (Internal Affairs), Suite

7558, PO Box 951, Main Post Office, Los

Angeles, CA 90053.

CUSTOMS DISTRICT OFFICES: (Note: New

York has Area Directors instead of District

Directors). The Regional office is identified in

parenthesis at the end.

Anchorage, Alaska 99501/620 E. Tenth Ave.

Suite 101 (907) 271–4043 (Pacific Region).

Baltimore, Maryland 21202/40 S. Gay Street

(301) 962–2666 (Northeast Region).

Boston, Massachusetts 02222/10 Causeway

Street (617) 565–6147. (Northeast Region).

Buffalo, New York 14202/111 W. Huron

Street (716) 846–4374 (Northeast Region).

Charleston, South Carolina 29402/200 E. Bay

Street (803) 724–4312 (Southeast Region).

Charlotte Amalie, St. Thomas Virgin Islands

00801/Main PO Sugar Estate (809) 774–

2530 (Southeast Region).

Chicago, Illinois 60607/610 S. Canal Street

(312) 353–6100 (North Central).

Cleveland, Ohio 44114/55 Erieview Plaza

(216) 522–4284 (North Central).

Dallas/Fort Worth, TX 75261/700 Parkway

Plaza, PO Box 619050 (214)574–2170

(Southwest).

Detroit, Michigan 48226/477 Michigan

Avenue (313) 226–3177 (North Central).

Duluth, Minnesota 55802/515 W. First St.,

209 Federal Building (218) 720–5201

(North Central).El Paso, TX 79985/Bldg. B,

Room 134, Bridge of the Americas, PO Box

9516 (915) 534–6799 (Southwest).

Great Falls, Montana 59401/600 Central

Plaza, Suite 200 (406) 453–7631 (North

Central).

Honolulu, Hawaii 96806/335 Merchant St.,

PO Box 1641 (808) 522–8060 (Pacific).

Houston/Galveston, TX 77052/701 San

Jacinto St., PO Box 52790 (713) 226–2334

(Southwest).

Laredo, Texas 78041/Lincoln Juarez Bridge,

PO Box 3130 (512) 726–2267 (Southwest).

Los Angeles/Long Beach, California 90731,

300 S. Ferry St., Terminal Island (310)

514–6001 (Pacific).

Miami, Florida 33131/77 SE 5th Street (305)

536–4101 (Southeast).

Milwaukee, Wisconsin 53202/517 E.

Wisconsin Ave. (414) 291–3924 (North

Central).

Minneapolis, Minnesota 55401/110 S. Fourth

Street (612) 348–1690 (North Central).

Mobile, Alabama 36652/150 Wall St., PO Box

2748 (205)690–2106 (South Central).

New Orleans, Louisiana 70130/432 Canal St.

(504) 589–6353 (South Central).

New York Seaport Area, New York, New

York 10048, Customhouse, 6 World Trade

Center (212) 466–5817.

Kennedy Airport Area, Bldg 77, Jamaica,

New York 11430, (718) 533–1536 (New

York).

Newark Area, Newark, New Jersey, 07114

Airport International Plaza (201) 645–3760

(New York).

Nogales, Arizona 85621/International and

Terrace Sts. (602) 287–3637 (Southwest).

Norfolk, Virginia 23510/101 E. Main St. (804)

441–6546 (Southeast).

Ogdensburg, New York 13669/127 N. Water

St. (315) 393–0660 (Northeast).

Pembina, North Dakota 58271/Post Office

Bldg. (701) 825–6201 (North Central).

Philadelphia, Pennsylvania 19106/2nd &

Chestnut Sts., Room 102 (215) 597–4605

(Northeast).

Port Arthur, Texas 77642/4550 75th St. (409)

724–0087 (Southwest).

Portland, Maine 04112/312 Fore St., PO Box

4688 (207) 780–3326 (Northeast).

Portland, Oregon 97209/511 NW Broadway

(503) 326–2865 (Pacific).

Providence, Rhode Island 02903/24

Weybosset St. (401) 528–5080 (Northeast).

St. Albans, Vermont 05478/Main & Strebbins

St., PO Box 111 (802) 524–6572

(Northeast).

St. Louis, Missouri 63105/7911 Forsyth

Bldg., Suite 625(314) 425–3127 (North

Central).

San Diego, California 92101/610 W. Ash

Street, Ste. 1200,(619) 557–5455. (Pacific).

San Francisco, California 94111, 33

Montgomery St., (415) 744–7701. (Pacific).

San Juan, Puerto Rico 00903/PO Box 2112

(809) 723–2091 Southeast).

Savannah, Georgia 31401/1 East Bay St. (912)

944–4256 (Southeast).

Seattle, Washington 98104 Key Towers, 1000

Second Ave.(206) 553–0554 (Pacific).

Tampa, Florida 33605/4430 East Adams Dr.,

Suite 301 (813) 228–2381 (Southeast).

Washington, DC 20041/POB 17423, Gateway

1 Bldg. Dulles International Airport,

Chantilly, VA 22021 (202) 566–8511

(Southeast).

Wilmington, North Carolina 28401/One

Virginia Ave. (919) 343–4601 (Southeast).

CUSTOMS ENFORCEMENT FIELD OFFICES

Assistant Regional Commissioner

(Enforcement) Northeast Region, Room

801, 10 Causeway Street, Boston, MA

02222 (Northeast Region).

Resident Agent in Charge, PO Box 368, Derby

Line, Vermont, 05830.

Resident Agent in Charge, PO Box 400,

Houlton, Maine 04730.

Resident Agent in Charge, PO Box 4688

(DTS), Portland, Maine 04112.

Resident Agent in Charge, Federal Building,

Suite 318, 150 Court Street, New Haven,

CT 06510.

Special Agent in Charge, PO Box 68, Rouses

Point, New York 12979.

Special Agent in Charge, 40 South Gay Street,

Room 424, Baltimore, Maryland 21202.

Special Agent in Charge, Second and

Chestnut Street, Room 200, Philadelphia,

PA 19106.

Resident Agent in Charge, Room 826, Federal

Building 1000 Liberty Avenue, Pittsburgh,

PA 15222.

Assistant Regional Commissioner

(Enforcement) New York Region, 6 World

Trade Center, Room 716, New York, N.Y.

10048 (New York Region).

Special Agent in Charge, JFK International

Airport, Building 75, 2nd Floor, Jamaica,

N.Y. 11430.

Special Agent in Charge, Airport

International Plaza, Suite 400, Routes 1

and 9 South, Newark, N.J. 07114.

Resident Agent in Charge, Leo O’Brien

Federal Building, North Pearl Street, Room

746, Albany, N.Y. 12207.

Resident Agent in Charge, 575 Johnson

Avenue, 2nd floor, Bohemia, New York

11716.

Assistant Regional Commissioner

(Enforcement)South Central Region, 423

Canal Street, Room 337, New Orleans, LA

70130 (Southcentral).

Resident Agent in Charge 8312 Florida

Boulevard, Suite 216B, Baton Route, LA

70806.

Resident Agent in Charge, Air Investigations,

PO Box 980, Belle Chase, LA 70037.

Resident Agent in Charge, 600 Beacon

Parkway West, Suite 725, Birmingham, AL

35209.

Resident Agent in Charge, PO Box 700,

Dauphin Island, AL 36528.

Resident Agent in Charge, Security Building,

Room 600, 2301 14th Street, Gulfport, MS

39501.

Resident Agent in Charge, Station 1, PO Box

10182, Houma, LA 70363.

Resident Agent in Charge, 100 West Capitol

Street, Suite 1418, Jackson, MS 39269.

Resident Agent in Charge, 825 Kaliste

Saloom, Brandywine, II, Suite 200,

Lafayette, LA 70508.

Resident Agent, 811 Bayou Pines Drive, Lake

Charles, LA 70601.

Resident Agent in Charge, 10825 Financial

Parkway, Suite 321, Little Rock, AR 72211.

Special Agent in Charge, 951 Government

Street, Suite 700, Mobile, AL 36604.

Resident Agent in Charge, 4721 Trousdale

Drive, Suite 216, Nashville, TN 37220.

Special Agent in Charge, 108 Decanter Street,

New Orleans, LA 70130.

Resident Agent in Charge, 610 Texas Street,

Suite 610, Shreveport, LA 71101.

Assistant Regional Commissioner

(Enforcement) Southwest Region, 5850 San

Felipe Street, Suite 500, Houston, TX

77057 (Southwest).

Resident Agent in Charge, 421 Cold Avenue,

SW, Albuquerque, NM 87103.

Resident Agent in Charge, PO Box 9640,

Alpine, TX 79830.

Resident Agent in Charge, PO Box 99, Austin,

TX 78767.

Resident Agent in Charge, PO Box 4500,

Brownsville, TX 78521.

Resident Agent in Charge, PO Box 2159,

Corpus Christi, TX 78403.

Special Agent in Charge, 400 South Record

Street, Suite 800, Dallas TX 75242.

Resident Agent in Charge, PO Box 1169, Del

Rio, TX 78841.

Resident Agent in Charge, PO Box 1818,

Deming NM 88030.

Resident Agent in Charge, PO Box 1076,

Douglas, AZ 86508.

Resident Agent in Charge, 160 Garrison

Street, Eagle Pass, TX 78852.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56767

Special Agent in Charge, 6501 Boeing Drive,

Building G, El Paso, TX 79925.

Resident Agent in Charge, PO Box 12, Falcon

Heights, TX 78545.

Resident Agent in Charge, PO Box HH,

Flagstaff, AZ 86001.

Resident Agent in Charge, PO Box 570,

Galveston, TX 77553.

Special Agent in Charge, 4141 East Northbelt,

Suite 300, Houston, TX 77032.

Resident Agent in Charge, PO Box 2128,

Laredo, TX 78044.

Resident Agent in Charge, PO Box 7150, Las

Cruces, NM 88006.

Resident Agent in Charge, PO Drawer 189,

Lukeville, AZ 85341.

Resident Agent in Charge, 1701 West

Business 83, Suite 508, McAllen, TX

78501.

Resident Agent in Charge, 3500 NW 56th

Street, Suite 200, Oklahoma City, OK

73112.

Resident Agent in Charge, 3010 North 2nd

Street, Suite 201, Phoenix, AZ 85012.

Resident Agent in Charge, 4550 75th Street,

Port Arthur, TX 77642.

Resident Agent in Charge, PO Drawer H,

Presidio, TX 79845.

Resident Agent in Charge, 1802 NE Loop 410,

Suite 302, San Antonio, TX 78217.

Resident Agent in Charge, PO Box 458, Sells,

AZ 85634.

Special Agent in Charge, 555 East River

Road, Tucson, AZ 85704.

Resident Agent in Charge, PO Box 5757,

Yuma, AZ 85364.

Assistant Regional Commissioner

(Enforcement), Pacific Region, PO Box

1309 MPO, Los Angeles, CA 90053

(Pacific).

Resident Agent in Charge, PO Box 100199,

Anchorage, AK 99501.

Resident Agent in Charge, PO Box 535,

Astoria, OR 97103.

Resident Agent in Charge, PO Box 1360,

Blaine, WA 98230.

Resident Agent in Charge (Calexico) 1681

West Main Street, Suite 306, El Centro, CA

92243.

Resident Agent in Charge, PO Box 209, Coos

Bay, OR 97420.

Resident Agent in Charge, PO Box 465,

Eureka, CA 95502.

Resident Agent in Charge, PO Box 12465,

Fresno, CA 93778.

Resident Agent in Charge (Guam), PO Box

2508, Agana, Guam 96910.

Resident Agent in Charge, (LAX), 222 North

Sepulveda Boulevard, Suite 200, El

Secundo, CA 90245.

Resident Agent in Charge, PO Box 329,

Oceanside, CA 92054.

Resident Agent in Charge (Orange County),

15941 Red Hill Avenue, Suite 200, Tustin,

CA 92680.

Resident Agent in Charge, PO Box 6155,

Oxnard, CA 93031.

Resident Agent in Charge, Federal Office

Building, 138 West First Street, Room 216,

Port Angeles, WA 98352.

Resident Agent in Charge, PO Box 2841,

Portland, OR 97208

Resident Agent in Charge, 1755 E. Plumb

Lane, Airport Plaza, Suite 229, Reno, NV

89502.

Resident Agent in Charge, PO Box 214666,

Sacramento, CA 95821.

Special Agent in Charge, 401 West A Street,

Suite 305, San Diego, CA 90101.

Special Agent in Charge, 1700 Montgomery

Street, Suite 445, San Francisco, CA 94111.

Resident Agent in Charge (SFO), San

Francisco International Airport, P. O. Box

251747, San Francisco, CA 94128.

Resident Agent in Charge, Courthouse and

Federal Building, 280 South First Street,

Suite 190, San Jose, CA 95113.

Resident Agent in Charge, 406 Virginia

Avenue, San Ysidro, CA 92073.

Special Agent in Charge, Federal Office

Building, 909 First Avenue, Room 4100,

Seattle, WA 98174.

Resident Agent in Charge, West 904

Riverside, Room 332, Spokane, WA 92210.

Assistant Regional Commissioner

(Enforcement) North Central Region, 55

East Monroe Street, Suite 1501, Chicago, IL

60603 (North Central).

Special Agent in Charge, 610 South Canal

Street, Room 851, Chicago, IL 60607.

Resident Agent in Charge (Cincinnati) Suite

200, 207 Grandview Drive, Fort Mitchell,

KY 41017.

Special Agent in Charge (Cleveland)

Commerce Place, 7123 Pearl Road, Room

305, Middleburg Heights, OH 44130.

Resident Agent in Charge, 78 E. Chestnut

Street, Room 411, Columbus, OH 42315.

Special Agent in Charge, PO Drawer 3609,

Denver, CO 80294.

Special Agent in Charge, McNamara Federal

Building, 477 Michigan Avenue, Room

350, Detroit, MI 48226.

Resident Agent in Charge, PO Box 791, Great

Falls, MT 59403

Resident Agent in Charge, PO Box 51366,

Indianapolis, IN 46251.

Resident Agent in Charge, 2701 Rockcreek

Parkway, Suite 206, North Kansas City, MO

64117.

Resident Agent in Charge, PO Box 92847,

Milwaukee, WI 53202.

Special Agent in Charge, Federal Office

Building, 212 Third Avenue South, Room

154, Minneapolis, MN 55401.

Resident Agent in Charge, PO Box 192,

Pembina, ND 58271.

Resident Agent in Charge, 114 Market Street,

Room 942, St.Louis, MO 63101.

Resident Agent in Charge, 1745 W. 1700 S,

Room 1124, Salt Lake City, UT 84104.

BILLING CODE: 4820–02–F

Federal Law Enforcement Training

Center

Treasury/FLETC .001

SYSTEM NAME:

FLETC Payroll/Personnel Records

System—Treasury/FLETC.

SYSTEM LOCATION:

FLETC, Office of Administration,

Building 94, Glynco, GA 31524. Systems

are also located at other FLETC

facilities. (See FLETC Appendix A for

addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

All payroll records including

Standard Forms 50 and 52, time and

attendance reports, leave status, health

and life insurance requests, payroll

deduction requests, employee training,

performance evaluations, retirement

records, medical/treatment/ injury

records, and Equal Employment

Opportunity and personnel records

consisting of records other than those

described and reported by the Office of

Personnel Management on behalf of all

agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 5 U.S.C. 4101 et seq;

Executive Order No. 11348, dated April

20, 1967, and Treasury Order 140–01,

dated September 20, 1994.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosure to the individual’s parent

agency and Federal regulatory agencies

on a ‘‘need to know’’ basis which

include the Department of Labor,

Department of Health and Human

Services, Merit Systems Protection

Board, Federal and Labor Relations

Authority, Equal Employment

Opportunity Commission and the Office

of Personnel Management concerning

pay, leave, benefits, retirement

deductions, and other information

necessary for OPM to carry out its

government–wide personnel

management functions. These records

and information in the records may be

used to: (1) Disclose pertinent

information to appropriate Federal,

State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or indication of

a violation or potential violation of civil

or criminal law or regulation; (2)

disclose information to a Federal, State,

or local agency, maintaining civil,

criminal or other relevant enforcement

information or other pertinent

information, which has requested

information relevant to or necessary to

the requesting agency’s or the bureau’s

hiring or retention of an individual or

issuance of a security clearance, license,

contract, grant, or other benefit; (3)

disclose information to a court,

magistrate, or administrative tribunal in

the course of presenting evidence,

including disclosures to opposing

counsel or witnesses in the course of

civil discovery, litigation, or settlement

negotiations, in response to a subpoena,

or in connection with criminal law

proceeding; (4) disclose information to

foreign governments in accordance with