This section of the FEDERAL REGISTER

contains documents other than rules or proposed rules that are applicable to the public. Notices of hearings and investigations, committee meetings, agency decisions and rulings, delegations of authority, filing of petitions and applications and agency statements of organization and functions are examples of documents appearing in this

section. 

# Notices Federal Register 

### 481

Vol. 80, No. 3

Tuesday, January 6, 2015

**AGENCY FOR INTERNATIONAL**
**DEVELOPMENT**

**Privacy Act of 1974; System of**

**Records**

**AGENCY :**  United States Agency for International Development.

**ACTION :**  Altered system of records

notice.

**SUMMARY :**  Pursuant to the Privacy Act, 5 U.S.C. 552a, the United States Agency for International Development (USAID) is issuing public notice for an altered system of records entitled, ‘‘AID–16 Employee Time, Attendance, and Payroll Records’’ last published at 42 FR 47381 (Sept. 20, 1977). This action is necessary to meet the requirements of the Privacy Act, 5 U.S.C. 522a(e)(4), to publish in the Federal Register notice of
the existence and character of record systems maintained by the agency.

**DATES :**  In accordance with 5 U.S.C. 522a(e)(4) and (11), the public is given a 30-day period in which to comment. Therefore, any comments must be received on or before February 5, 2015.
Unless comments are received that would require a revision, this altered system of records will become effective on February 5, 2015.

**ADDRESSES :**  You may submit comments:

Electronic

• Federal eRulemaking Portal: http:// www.regulations.gov. Follow the
instructions on the Web site for submitting comments.

• Email: privacy@usaid.gov.

Paper

• Fax: (703) 666–5670.

• Mail: Chief Privacy Officer, United States Agency for International Development, 1300 Pennsylvania Avenue NW., Washington, DC 20523.

**FOR FURTHER INFORMATION CONTACT :**  The USAID Privacy Office at United States Agency for International Development, Bureau for Management, Office of the Chief Information Officer, Information Assurance Division, 1300 Pennsylvania Avenue NW., Washington, DC 20523; or
via email at privacy@usaid.gov.

**SUPPLEMENTARY INFORMATION :**  USAID has recently conducted a review of system of records notices and has determined that the system of records USAID–15 Employee Payroll Records was deleted in error on November 5, 2012 (77 FR 66432). In order to reflect the system of records current status, USAID will incorporate USAID–15 into
and alter USAID–16 Attendance and Leave Reporting Records to create USAID–16 Employee Time, Attendance, and Payroll Records.

Dated: December 10, 2014. William Morgan, Chief Privacy Officer, United States Agency for International Development.

**USAID–16**

**SYSTEM NAME :** 

Employee Time, Attendance, and Payroll Records.

**SYSTEM LOCATION :** 

Records are maintained at United States Agency for International Development (USAID) offices in Washington, DC 20523 and other USAID
offices in the United States and throughout the world; U.S. Department of State COOP Beltsville (BIMC), 8101 Odell Road, Floor/Room—173, Beltsville, MD 20705; and USAID payroll and information technology services provider locations such as Terremark, 50 NE. 9th Street, Miami, FL 33132, and Global Financial Service Center (GFSC–DoS) 1969 Dyess Avenue, Building A, Computer Room 2A228, Charleston, SC 29405.

**CATEGORIES OF INDIVIDUALS IN THE SYSTEM :** 

The system encompasses all
individuals who are current or former Civil Service and Foreign Serviceemployees of USAID, including directhire employees assigned to positions in
the United States and direct-hire employees assigned to positions overseas; and all individuals who are personal services contractors paid by

USAID.

**CATEGORIES OF RECORDS IN THE SYSTEM :** 

This system of records consists of any
and all records essential to the conduct of payroll-related activities. These records may contain the following types
of information:

(1) Payroll Records: Taxes, various deductions, garnishments, salary data, retirement data, pay period, fiscal year data, benefits, and direct deposit
information.

(2) Personnel Records: Social Security Number, employee’s name, date of birth, gender, race or national origin, disability data, address data, duty location, position data, awards and bonuses, employment verification information, reinstatement and separation data, travel and relocation data, transfer data, education and training data, employee death records, and military and veterans data.

(3) Time and Attendance Records: Number and type of hours worked (such as regular, overtime, night differential, Federal Equal Pay Act (FEPA), and Sunday differential), compensatory time earned and used, compensatory travel earned, Fair labor Standards Act compensation, tour of duty data, leave requests, leave balances and credits, training time, voluntary leave transfer records, and military leave.

(4) Data Reporting and Personnel and Pay Processing Tables: Nature of action codes, Civil Service authority codes, standard remarks, signature block table, position title table; financial organization table; and salary tables.

**AUTHORITY FOR MAINTENANCE OF SYSTEM OF**

**RECORDS :** 

The system was established and is maintained pursuant to 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Part III, Employees, Subpart D, Pay and Allowances; 22 U.S.C. Ch. 14, Foreign Service, Subchapter I, General Provisions; 22 U.S.C. Ch. 52, Foreign Service, Subchapter IV, Compensation; 26 U.S.C. 6109, Identifying numbers; 31 U.S.C. 3512, Executive agency accounting and other financial management reports and plans, and 3513, Financial reporting and accounting system; 42 U.S.C. 659, Consent by United States to income withholding, garnishment, and similar proceedings for enforcement of child support and alimony obligations; 44 U.S.C. 3101, Records management by agency heads; general duties; Executive Order 9397, Numbering System for Federal Accounts Relating to Individual Persons, E.O. 9397, 3 CFR, 1943–1948 Comp., p. 283, as amended by E.O. 13478, Amendments To Executive


### 482 Federal Register / Vol. 80, No. 3 / Tuesday, January 6, 2015 / Notices

Order 9397 Relating To Federal Agency Use of Social Security Numbers, 73 FR 70279 (Nov. 18, 2008).

**PURPOSE (** **S ):** 

The purposes of this system are to ensure proper payment of salary and benefits to USAID personnel and to track time worked for reporting and compliance purposes.

**ROUTINE USES OF RECORDS MAINTAINED IN THE**

**SYTEM**
**, INCLUDING CATEGORIES OF USERS AND** 

**PURPOSES OF SUCH USE :** 

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b), all or a portion of the records contained in this system of records may
be disclosed outside USAID as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:

(1) To a court, magistrate, or other administrative body of competent jurisdiction for the purposes of presenting evidence, including
disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings, when USAID is a party to the proceeding or has a significant interest in the proceeding, to the extent that the
information is determined to be relevant and necessary.

(2) To the Department of Justice or other appropriate United States Government Agency when the records are arguably relevant to a proceeding in a court or other tribunal of competent jurisdiction in which USAID or a
USAID official in his or her official capacity is a party or has an interest, or when the litigation is likely to affect

USAID.

(3) In the event of an indication of a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by statute or particular program pursuant thereto, to the appropriate agency, whether federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto.

(4) To the Department of State and its posts abroad for the purposes of
transmission of information between organizational units of the Agency, or for purposes related to the responsibilities of the Department of State in conducting United States foreign policy or protecting United States citizens, such as the assignment of employees to positions abroad, the reporting of accidents abroad, evacuation of employees and dependents, and other purposes for which officers and employees of the Department of State have a need for the records in the performance of their
duties.

(5) To a foreign government or international agency in response to its request for information to facilitate the
conduct of U.S. relations with that government or agency through the issuance of such documents as visas, country clearances, identification cards, drivers’ licenses, diplomatic lists, licenses to import or export personal effects, and other official documents and permits routinely required in
connection with the official service or
travel abroad of the individual and his or her dependents.

(6) To Federal agencies with which the Agency has entered into an agreement to provide services to assist the Agency in carrying out its functions under the Foreign Assistance Act of 1961, as amended. Such disclosures would be for the purposes of
transmission of information between organizational units of the Agency; of providing to the original employing agency information concerning the services of its employee while under the supervision of the Agency, including performance evaluations, reports of conduct, awards and commendations, and information normally obtained in the course of personnel administration and employee supervision; or of providing other information directlyrelated to the purposes of the interagency agreement as set forth therein, and necessary and relevant to its implementation.

(7) To Federal, State, local, foreign, and international agencies when the
information is relevant to a decision concerning the hiring, appointment, or retention of an employee; the assignment, detail or deployment of an employee; the issuance, renewal, suspension, or revocation of a security clearance; the execution of a security or suitability investigation; the letting of a contract; or the issuance of a grant or
benefit.

(8) To the National Archives and
Records Administration for the purposes of records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906.

(9) To a former employee of USAID for purposes of responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable agency regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the agency requires
information and/or consultation assistance from the former employee regarding a matter within that person’s former area of responsibility.

(10) To appropriate agencies, entities, and persons when (1) USAID suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) USAID has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the USAID or another Agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist
in connection with USAID’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

(11) To the Office of Personnel Management and the Department of State for purposes of personnel management and benefits processing.

(12) To the Office of Personnel Management, the Department of State, and the Social Security Administration for purposes of retirement benefits processing.

(13) To the Combined Federal Campaign for purposes of charitable contributions processing.

(14) To Federal agencies that provide payroll processing services under a cross-servicing agreement to provide support services for the purposes of payroll processing, including issuing pay to employees and the distribution of
allotments and deductions to financial and other institutions, some through
electronic transfer.

(15) To labor organizations for the purposes of providing information on eligible employees and dues payments.

(16) To Federal, State, and local agencies for the purposes of identifying individuals and verifying their income sources in relation to paternity, orders of support, and related court orders.

(18) To judgment holders for the purposes of garnishment for the payment of alimony and child support.

(19) To State and local courts of competent jurisdiction for the purposes of enforcing alimony and child support.

(20) To heirs, executors, and legal representatives of beneficiaries for the purposes of probating and settling

estates.

(21) To the Department of the Treasury for the purposes of payroll and other types of payment and offset processing.


### 483 Federal Register / Vol. 80, No. 3 / Tuesday, January 6, 2015 / Notices

(22) To the Internal Revenue Service for the purposes of (a) processing taxable earnings and withholding; (b) handling audits, inspections, and investigations; (c) obtaining mailing
addresses of debtors in order to collect a Federal debt; and (c) offsetting a Federal debt against the debtor’s income
tax refund.

(23) To Federal agencies for the purposes of providing wage and separation information to another agency as required by law for payroll

purposes.

(24) To the Merit System Protection Board, Federal Labor Relations Authority, the Equal Employment Opportunity Commission, and the Foreign Service Grievance Board, when requested in the performance of their
authorized duties.

(25) To contractors, grantees, experts, consultants, students, detailees, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Federal Government, when necessary to accomplish an agency functions related to this system of records.

(26) To anyone who is under contract to USAID for the purposes of fulfilling an agency function but only to the extent necessary to fulfill that function.

**POLICIES AND PRACTICES FOR STORING**
**, RETRIEVING** 
**, ACCESSING** 
**, RETAINING** 
**, AND** 

**DISPOSING OF RECORDS IN THE SYSTEM :** 

**STORAGE :** 

Records in this system are stored in paper, microfiche, and/or electronic form; and are maintained in locked cabinets and/or user-authenticated, password-protected systems.

**RETRIEVABILITY :** 

Records are retrieved by the individual’s name or Social Security
Number.

**SAFEGUARDS :** 

Paper and microfiche records are maintained by USAID and are safeguarded in secured cabinets within
secured rooms. The electronic records
are stored in the WebTA time and attendance system, National Finance Center Payroll/Personnel System, Phoenix Financial Management System,
or other time and attendance and financial management systems, which are safeguarded in accordance with applicable rules and policies, including all applicable USAID automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access
to the records is limited to those
individuals who have a need to know the information for the performance of
their official duties and who have appropriate clearances or permissions.

**RETENTION AND DISPOSAL :** 

Time and attendance records are destroyed after a General Accountability Office audit or when six years old,
whichever is sooner. These records are
maintained in accordance with National
Archives and Records Administration General Records Schedule 2, Item 7. Individual employee payroll records are destroyed when 56 years old in
accordance with National Archives and
Records Administration General Records Schedule 2, Item 1.

**SYSTEM MANAGER (**  **S )**  **AND ADDRESS :** 

Chief, Payroll Division, Office of the Chief Financial Officer, United States Agency for International Development, 1300 Pennsylvania Avenue NW., Washington, DC 20523–2120.

**NOTIFICATION PROCEDURE :** 

Same as Record Access Procedures.

**RECORDS ACCESS PROCEDURES :** 

Under the Privacy Act, individuals may request access to records about themselves. If an agency or a person,
who is not the individual who is the subject of the records, requests access to records about an individual, the written
consent of the individual who is the subject of the records is required.

Requesters may submit requests for records under the Privacy Act: (1) By mail to the USAID FOIA Office, Bureau for Management, Office of Management Services, Information and Records Division, 1300 Pennsylvania Avenue NW., Room 2.07C–RRB, Washington, DC 20523–2701; (2) via Facsimile to 202–216–3070; (3) via email to foia@ usaid.gov; (4) on the USAID Web site at www.usaid.gov/foia-requests; or (5) in person during regular business hours at USAID, 1300 Pennsylvania Avenue NW., Washington, DC 20523–2701, or at

USAID overseas missions.

Requesters using 1 through 4 may provide a written statement or may complete and submit USAID Form 507– 1, Freedom of Information/Privacy Act Record Request Form, which can be obtained: (a) On the USAID Web site at www.usaid.gov/foia-requests; (b) by email request to foia@usaid.gov; or (c) by writing to the USAID FOIA Office, Bureau for Management, Office of Management Services, Information and Records Division, 1300 Pennsylvania Avenue NW., Room 2.07C–RRB, Washington, DC 20523–2701, and provide information that is necessary to identify the records, including the following: Requester’s full name; present mailing address; home telephone; work telephone; name of subject, if other than requester; requester relationship to subject; description of type of information or specific records; and purpose of requesting information. Requesters should provide the system of record identification name and number, if known; and, to facilitate the retrieval of records contained in those systems of records which are retrieved by Social Security Numbers, the Social Security
Number of the individual to whom the record pertains.

In addition, requesters using 1 through 4 must include proof of identity information by providing copies of two (2) source documents that must be notarized by a valid (un-expired) notary public. Acceptable proof-of-identity
source documents include: An unexpired United States passport; Social Security Card (both sides); unexpired United States Government employee identity card; unexpired
driver’s license or identification card issued by a state or United States possession, provided that it contain a photograph; certificate of United States citizenship; certificate of naturalization; card showing permanent residence in the United States; United States alien registration receipt card with photograph; United States military card or draft record; or United States military dependent’s identification card.

Requesters using 1 through 4 must also provide a signed and notarized statement that they are the person named in the request; that they understand that any falsification of their statement is punishable under the provision of 18 U.S.C. 1001 by a fine, or by imprisonment of not more than five years or, if the offense involves international or domestic terrorism (as defined in section 2331), imprisonment of not more than eight years, or both; and that requesting or obtaining records under false pretenses is punishable under the provisions of 5 U.S.C. 552a(i)(3) as a misdemeanor and by a fine of not more than $5,000.

Requesters using 5 must provide such personal identification as is reasonable under the circumstances to verify the requester’s identity, including the following: An unexpired United States passport; Social Security Card; unexpired United States Government employee identity card; unexpired
driver’s license or identification card issued by a state or United States possession, provided that it contain a photograph; certificate of United States citizenship; certificate of naturalization; card showing permanent residence in the United States; United States alien


### 484 Federal Register / Vol. 80, No. 3 / Tuesday, January 6, 2015 / Notices

registration receipt card with photograph; United States military card or draft record; or United States military dependent’s identification card.

**CONTESTING RECORDS PROCEDURES :** 

Individuals seeking to contest or
amend records maintained on himself or herself must clearly and concisely state that information is being contested, and the proposed amendment to the information sought. Requests to amend
a record must follow the Record Access
Procedures above.

**RECORDS SOURCE CATEGORIES :** 

Information contained in the system
is obtained from the individual concerned and USAID employees acting in their official capacity.

**EXEMPTIONS CLAIMED FOR THE SYSTEM :** 

None.

[FR Doc. 2014–30912 Filed 1–5–15; 8:45 am]

**BILLING CODE P**

**DEPARTMENT OF AGRICULTURE**

**Animal and Plant Health Inspection**
**Service**

**[Docket No. APHIS–2014–0109]**

**Notice of Request for Revision to and Extension of Approval of an**  **Information Collection; Pale Cyst**

**Nematode**

**AGENCY :**  Animal and Plant Health Inspection Service, USDA.

**ACTION :**  Revision to and extension of approval of an information collection; comment request.

**SUMMARY :**  In accordance with the Paperwork Reduction Act of 1995, this
notice announces the Animal and Plant Health Inspection Service’s intention to request a revision to and extension of approval of an information collection associated with the regulations for the interstate movement of regulated articles to prevent the spread of the pale cyst nematode to noninfested areas of
the United States.

**DATES :**  We will consider all comments that we receive on or before March 9,

2015.

**ADDRESSES :**  You may submit comments by either of the following methods:

• Federal eRulemaking Portal: Go to http://www.regulations.gov/ #!documentDetail;D=APHIS-2014-0109.

• Postal Mail/Commercial Delivery: Send your comment to Docket No. APHIS–2014–0109, Regulatory Analysis and Development, PPD, APHIS, Station 3A–03.8, 4700 River Road Unit 118, Riverdale, MD 20737–1238. Supporting documents and any
comments we receive on this docket may be viewed at http:// www.regulations.gov/ #!docketDetail;D=APHIS-2014-0109 or in our reading room, which is located in
Room 1141 of the USDA South Building, 14th Street and Independence Avenue SW., Washington, DC. Normal reading room hours are 8 a.m. to 4:30 p.m., Monday through Friday, except holidays. To be sure someone is there to help you, please call (202) 799–7039 before coming.

**FOR FURTHER INFORMATION CONTACT :**  For
information on the interstate movement of regulated articles to prevent the spread of pale cyst nematode, contact Mr. Jonathan Jones, National Policy Manager, PHP, Plant Protection and Quarantine, APHIS, 4700 River Road Unit 160, Riverdale, MD 20737; (301) 851–2128. For copies of more detailed
information on the information collection, contact Ms. Kimberly Hardy,
APHIS’ Information Collection Coordinator, at (301) 851–2727.

**SUPPLEMENTARY INFORMATION :** 

Title: Pale Cyst Nematode.
OMB Control Number: 0579–0322. Type of Request: Revision to and extension of approval of an information
collection.

Abstract: As authorized by the Plant Protection Act (PPA, 7 U.S.C. 7701 et

seq. ), the Secretary of Agriculture, either independently or in cooperation with States, may carry out operations or measures to detect, eradicate, suppress, control, prevent, or retard the spread of plant pests that are new to or not widely
distributed within the United States. This authority has been delegated to the Animal and Plant Health Inspection Service (APHIS) of the U.S. Department of Agriculture, which administers regulations to implement the PPA.

In accordance with the regulations in ‘‘Subpart–Pale Cyst Nematode’’ (7 CFR 301.86 through 301.86–9), APHIS
restricts the interstate movement of certain articles to help prevent the artificial spread of pale cyst nematode,a major pest of potato crops in cooltemperature areas, to noninfested areas of the United States. The regulations contain requirements for the interstate movement of regulated articles and
involve information collection activities, including certificates, permits, and compliance agreements. For this collection, we are also adding
self-certification as an additional information collection activity.

Since the last approval of this collection, the areas regulated for pale cyst nematode have decreased. The decrease in regulated areas and the additional information collection activity have contributed to an overall decrease by 39 of the estimated annual number of respondents and an increase by 41 hours in the estimated total annual burden on respondents.

We are asking the Office of Management and Budget (OMB) to approve our use of these information collection activities, as described, for an additional 3 years.

The purpose of this notice is to solicit comments from the public (as well as affected agencies) concerning our
information collection. These comments will help us:

(1) Evaluate whether the collection of information is necessary for the proper performance of the functions of the Agency, including whether the information will have practical utility;

(2) Evaluate the accuracy of our
estimate of the burden of the collection of information, including the validity of the methodology and assumptions used;

(3) Enhance the quality, utility, and clarity of the information to be collected; and

(4) Minimize the burden of the
collection of information on those who are to respond, through use, as appropriate, of automated, electronic, mechanical, and other collection technologies; e.g., permitting electronic submission of responses.

Estimate of burden: The public reporting burden for this collection of information is estimated to average 0.2 hours per response.

Respondents: U.S. potato producers, packers, processors, and handlers of potatoes.

Estimated annual number of respondents: 113.

Estimated annual number of responses per respondent: 16.

Estimated annual number of

responses: 1,860.

Estimated total annual burden on respondents: 383 hours. (Due to averaging, the total annual burden hours may not equal the product of the annual number of responses multiplied by the reporting burden per response.)

All responses to this notice will be summarized and included in the request for OMB approval. All comments will also become a matter of public record.

Done in Washington, DC, this 31st day of
December 2014.

Kevin Shea,

Administrator, Animal and Plant Health Inspection Service.

[FR Doc. 2014–30928 Filed 1–5–15; 8:45 am]

**BILLING CODE 3410–34–P**