Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56679

RECORD ACCESS PROCEDURES:

Individuals seeking notification and

access to any record contained in this

system of records, or seeking to contest

its content, may inquire in accordance

with instructions pertaining to

individual Treasury components

appearing at 31 CFR part 1, subpart C,

appendices A–M.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Telephone assignment records, call

detail listings, results of administrative

inquiries to individual employees,

contractors or offices relating to

assignment of responsibility for

placement of specific long distance or

local calls.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

BILLING CODE: 4810–25–F

Bureau of Alcohol, Tobacco, and

Firearms

Treasury/ATF .001

SYSTEM NAME:

Administrative Record System—

Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

Components of this record system are

geographically dispersed throughout the

Bureau’s field offices. A list of field

offices is available by writing to the

Chief, Disclosure Branch, Room 8290,

650 Massachusetts Avenue, NW,

Washington, DC 20226.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Present employees of the Bureau of

ATF. (2) Former employees of the

Bureau of ATF. (3) Claimants against the

Bureau of ATF.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Accident Report —non-vehicle; (2)

Accident Report-vehicle; (3) Fatality

reports. (4) Injury reports; (5) Motor

vehicle operator’s records; (6) Chief

Counsel and District Counsel

memoranda and opinions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

(1) Federal Claims Collection Act. (2)

Federal Property and Administration

Services Act of 1949, as amended. (3)

Federal Tort Claims Act. (4) Military

Personnel and Civilian Claim Act. (5)

Occupational Safety and Health Act of

1970. (6) Small Claims Act. (8) 5 U.S.C.

1302, 3301, 3302.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1)

Employees of government agencies

when required or authorized to be

released by statute, regulations or

Executive Order; (2) any third party, to

the extent necessary, to collect relevant

information from the third party,

provided that the information is needed

by the Bureau to render a decision in

regard to an administrative matter; (3)

appropriate Federal, state, local or

foreign agencies responsible for

enforcing administrative, civil or

criminal laws; hiring or retention of an

employee; issuance of a security

clearance, license, contract, grant or

other benefit; (4) a court, magistrate or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of or in

preparation for civil discovery,

litigation, or settlement negotiations, in

response to a subpoena, or in

connection with criminal law

proceedings; (5) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (6) a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(7) provide information to the news

media in accordance with guidelines

contained in 28 CFR 50.2 which relate

to an agency’s functions relating to civil

and criminal proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Active records stored in file folders in

security filing cabinets. Inactive records

stored in file folders at Federal Records

Centers.

RETRIEVABILITY:

Records are retrievable by name of

individual.

SAFEGUARDS;

Direct access restricted to personnel

in Department of the Treasury in the

performance of their duty. Transmitted

to routine users on a ‘‘need to know’’

basis or where ‘‘a right to access’’ is

established, and to others upon

verification of the substance and

propriety of the request. Stored in

lockable metal file cabinets in rooms

locked during non–duty hours.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Schedules

Numbers 1 through 23 issued by the

National Archives and Records

Administration, and Bureau of Alcohol,

Tobacco and Firearms records control

schedules numbers 101 and 201 and

disposed of by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Administrative Program

Division, Bureau of Alcohol, Tobacco,

and Firearms, 650 Massachusetts

Avenue, NW, Washington, DC 20226.

NOTIFICATION PROCEDURE:

Inquiries should be addressed to:

Privacy Act Request, Bureau of Alcohol,

Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226. Requests may be

delivered personally to Room 8290,

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

RECORD ACCESS PROCEDURES:

Requests for access to records made

by mail should be addressed to: Privacy

Act Request, Bureau of Alcohol,

Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

(1) Administrative records. (2)

Claimants. (3) Doctors. (4) Employee

records. (5) Fiscal records. (6) Former

employees of the Bureau of ATF. (7)

Former employers. (8) General Services

Administration. (9) Individuals who

have information relevant to claims. (10)

Inspections records. (11) Internal

Investigation reports. (12) Police reports.

(13) Present employees of the Bureau of

ATF. (14) Supervisors. (15) Witnesses.

(16) Insurance companies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/ATF .002

SYSTEM NAME:

Correspondence Record System—

Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco, and

Firearms, 650 Massachusetts Avenue

NW, Washington, DC 20226.

Components of this record system are

geographically dispersed throughout the

Bureau’s field offices. A list of field

offices is available by writing to the

Chief, Disclosure Branch, Room 8290,

650 Massachusetts Avenue, NW

Washington, DC 20226.
56680 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Persons who correspond with the

Bureau requesting information relating

to Bureau personnel. (2) Persons who

correspond with the Bureau requesting

information relating to Bureau activities.

(3) Persons who correspond with the

Bureau requesting rulings,

interpretations, or technical and

scientific matters of a general nature. (4)

Persons who correspond with others

and whose correspondence is referred to

ATF for response. (5) Persons referred to

in correspondence with the Bureau. (6)

Authors and publishers of technical and

scientific matters relating to Bureau

activities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence with individuals who

contact the Bureau requesting

information relating to Bureau

personnel and/or activities, Chief

Counsel and Regional Counsel

memoranda and opinions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Executive Order 11222.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1)

Employees of government agencies

when required or authorized to be

released by statute, regulations or

Executive Order; (2) any third party, to

the extent necessary, to collect relevant

information from the third party,

provided that the information is needed

by the Bureau to render a decision in

regard to an administrative, fiscal or

personnel matter; (3) appropriate

Federal, state, local or foreign agencies

responsible for enforcing administrative,

civil or criminal laws; hiring or

retention of an employee; issuance of a

security clearance, license, contract,

grant or other benefit; (4) a court,

magistrate or administrative tribunal in

the course of presenting evidence,

including disclosures to opposing

counsel or witnesses in the course of or

in preparation for civil discovery,

litigation, or settlement negotiations, in

response to a subpoena, or in

connection with criminal law

proceedings; (5) a congressional office

in response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Active records stored in file folders in

security filing cabinets. Inactive records

stored in file folders at Federal Records

Centers.

RETRIEVABILITY:

Records are retrieved by name, subject

matter and date of correspondence.

SAFEGUARDS;

Transmitted to routine users on a

‘‘need to know’’ basis. Stored in

lockable file cabinets in rooms locked

during non–duty hours.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Schedules

numbers 1 through 20 issued by the

National Archives and Records

Administration, and Bureau of Alcohol,

Tobacco and Firearms Records Control

Schedules numbers 101 and 201 and

disposed of by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Executive Assistant– Liaison and

Public Information, Bureau of Alcohol,

Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226.

NOTIFICATION PROCEDURE:

Inquiries should be addressed to:

Privacy Act Request, Bureau of Alcohol,

Tobacco and Firearms, 650

Massachusetts Avenue, NW

Washington, DC 20226. Requests may be

delivered personally to Room 8290,

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

RECORD ACCESS PROCEDURES:

Requests for access to records made

by mail should be addressed to: Privacy

Act Request, Bureau of Alcohol,

Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226. Requests may be

delivered personally to room 8290,

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226. Appeals

may be delivered personally to room

8290, Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Persons who correspond with the

Bureau on general, technical or

scientific matters.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/ATF .003

SYSTEM NAME:

Criminal Investigation Report

System—Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

Components of this record system are

geographically dispersed throughout

Bureau of Alcohol, Tobacco and

Firearms’ field offices. A list of field

offices is available by writing to the

Chief, Disclosure Branch, Room 8290,

650 Massachusetts Avenue, NW,

Washington, DC 20226.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Criminal offenders or alleged

criminal offenders acting alone or in

concert with other individuals and

suspects who have been or are under

investigation for a violation or

suspected violation of laws enforced by

the Bureau. (2) Criminal offenders or

alleged criminal offenders acting alone

or in concert with individuals who have

been referred to the Bureau of Alcohol,

Tobacco and Firearms by other law

enforcement agencies, governmental

units and the general public. (3)

Informants. (4) Persons who come to the

attention of the Bureau in the conduct

of criminal investigations. (5) Persons

who have been convicted of a crime

punishable by imprisonment for a term

exceeding one year and who have

applied for relief from disabilities under

Federal law with respect to the

acquisition, receipt, transfer, shipment,

or possession of firearms and explosives

and whose disability was incurred by

reason of such conviction. (6) Victims of

crimes. (7) Witnesses.

CATEGORIES OF RECORDS IN THE SYSTEM:

(a) Records containing information

compiled for the purpose of identifying

individual criminal offenders and

alleged offenders and consisting only of

identifying data and notations of arrest,

the nature and disposition of criminal

charges, sentencing, confinement,

release, and parole and probation status;

(b) Records containing information

compiled for the purpose of a criminal

investigation, including reports of

informants and investigators, and

associated with an identifiable

individual; (c) Records containing

reports identifiable to an individual

compiled at various stages of the

process of enforcement of criminal laws

from arrest or indictment through
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56681

release from supervision; (d) Records

compiled and maintained by the Bureau

as generally described in (a), (b), and (c)

above including the following: (1)

Abandoned property reports. (2) ATF

Criminal Investigation Reports. (3) ATF

referrals to foreign, Federal, state, and

local law enforcement agencies. (4)

Chief and Regional Counsel opinions.

(5) Contemporaneous investigative

notes. (6) Criminal investigatory

correspondence from and to foreign,

Federal, state and local law enforcement

agencies. (7) Criminal intelligence

information on individuals suspected to

be violating ATF laws and regulations.

(8) Documentary proof of defendant’s

criminal record, identity, or lack of

registration of N.F.A. (as amended)

firearm(s). (9) FBI Criminal Record

Reports. (10) Fingerprints and

palmprints. (11) Fugitive arrest

warrants. (12) Handwriting exemplars.

(13) Index cards, violation and

reputation. (14) Illicit liquor and raw

material surveys. (15) Laboratory reports

of evidence analysis. (16) Memoranda of

expected testimony of witnesses. (17)

Organized crime members violating or

suspected of violating ATF laws. (18)

Parole and pardon reports. (19) Personal

histories (address, employment, social

security number, financial background,

physical description, etc.). (20)

Photographs. (21) Purchase of evidence

records. (22) Records of electronic

surveillance by ATF. (23) Records

received in response to summons and

subpoenas. (24) Reliefs from disability.

(25) Reports of interview with

witnesses. (26) Search warrants and

affidavits for search warrants. (27)

Seized property reports. (28) Significant

criminals, armed and dangerous,

firearms, explosives and liquor. (29)

Special agent’s daily activity diary

(accessible by date only). (30) State and

local law enforcement criminal

investigative reports. (31) Statements of

defendants. (32) Statements of

witnesses. (33) Summons and

subpoenas issued pursuant to criminal

investigations. (34) Voice prints. (35)

Wagering tax suspected violators. (36)

Warning and demand letters. (37)

Criminal violation reports (a formal

report compiling all or portions of the

foregoing for prosecutive purposes).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

(1) 26 U.S.C. Chapters 35 and 40; (2)

26 U.S.C. Chapters 51 and 52; (3) 26

U.S.C. Chapter 53, as amended; (4) 26

U.S.C. Chapters 61 through 80, as

amended; (5) 27 U.S.C. Chapter 8, as

amended (Federal Alcohol

Administration Act); (6) 18 U.S.C.

Chapter 40; (7) 18 U.S.C. Chapter 44; (8)

18 U.S.C. Chapter 59; (9) 18 U.S.C. App.

1201–1203 (Title VII of the Omnibus

Crime Control and Safe Streets Act of

1968, as amended by Title III of the Gun

Control Act of 1968); (10) 22 U.S.C.

section 414, (Mutual Security Act of

1954, as amended); (11) 5 U.S.C.

sections 901 and 903, 5 U.S.C. App.

(Reorganization Plan of 1950), Treasury

Order 221, 5 U.S.C. section 301.

PURPOSE(S):

The purpose of this system is to

suppress traffic in illicit untaxpaid

distilled spirits; to enforce the Federal

laws relating to the illegal possession

and use of firearms, destructive devices,

explosives, explosive materials; and to

assist Federal, state, local and foreign

law enforcement agencies in reducing

crime and violence.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1)

Employees of other government

agencies when required or authorized to

be released by statute, regulations or

Executive Order; (2) third parties during

the course of an investigation to the

extent necessary to obtain information

pertinent to the investigation; (3)

appropriate Federal, state, local and

foreign agencies for the purpose of

enforcing and investigating

administrative, civil or criminal laws

relating to the hiring or retention of an

employee; issuance of security

clearance, license, contract, grant or

other benefit; (4) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of or in

preparation for civil discovery,

litigation, or settlement negotiations, in

response to a subpoena, or in

connection with criminal law

proceedings; (5) INTERPOL and similar

criminal intelligence gathering

organizations for the purpose of

identifying and suppressing the

activities of international and national

criminals and terrorists; (6) appropriate

Federal, state, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (7) insurance companies

making determinations regarding claims

in cases that the Bureau has conducted

or is conducting an arson investigation;

(8) a congressional office in response to

an inquiry of the individual to whom

the record pertains; (9) unions

recognized as exclusive bargaining

representatives under the Civil Service

Reform Act of 1978, 5 U.S.C. 7111 and

7114; (10) provide information to the

news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Active records stored in file folders in

security filing cabinets. Inactive records

stored in file folders at Federal Records

Centers. Records also stored on

magnetic tape and disk at the National

Tracing Center and at the Science and

Technology Branch at Bureau

Headquarters. Records are stored in on–

line mass computer storage at

Newington, Virginia (Treasury

Enforcement Communications System

(TECS)).

RETRIEVABILITY:

Records are retrievable by name, date

of birth, social security number, unique

identifier, investigation number, serial

number of firearm, or a combination of

any of these; plus date and geographical

location of incident giving rise to

investigation.

SAFEGUARDS;

Direct access restricted to personnel

in Department of Treasury in the

performance of their duty. Transmitted

to routine users on a ‘‘need to know’’

basis and to others upon verification of

the substance and propriety of the

request. Stored in lockable file cabinets

in rooms locked during non–duty hours.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Schedules

numbers 1 through 23 issued by the

National Archives and Records

Administration, and Bureau of Alcohol,

Tobacco and Firearms Records Control

Schedules numbers 101 and 201 and

disposed of by shredding or burning.

Records on tape or on–line mass storage

are disposed of by degaussing.

SYSTEM MANAGER(S) AND ADDRESS:

Associate Director (Enforcement),

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

NOTIFICATION PROCEDURE:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has exempted

this system of records from compliance
56682 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

with the provisions of 5 U.S.C. 552a

(e)(4)(G).

RECORD ACCESS PROCEDURES:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(H).

CONTESTING RECORD PROCEDURES:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(H).

RECORD SOURCE CATEGORIES:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(I).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Exempt under 5 U.S.C. 552a (j) and 31

CFR 1.36.

Treasury/ATF .005

SYSTEM NAME:

Freedom of Information Requests—

Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are requesting

information.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence pursuant to the

Freedom of Information Act, internal

processing documents and memoranda,

referrals and copies of requested

records, and Chief Counsel and Regional

Counsel memoranda and opinions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Freedom of Information Act, 5 U.S.C.

552.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose information to other agencies

when required for coordination of

response or referral; (2) disclose

information to the Department of Justice

for defending law suits; (3) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folders.

RETRIEVABILITY:

By name of requester(s) and date of

request.

SAFEGUARDS;

Filed in filing cabinet and released

only to individuals with legitimate right

to review.

RETENTION AND DISPOSAL:

In accordance with the provisions of

the Act and Departmental records

management procedures.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Disclosure Branch, Bureau of

Alcohol, Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226.

NOTIFICATION PROCEDURE:

See System manager.

RECORD ACCESS PROCEDURES:

See System manager.

CONTESTING RECORD PROCEDURES:

See System manager.

RECORD SOURCE CATEGORIES:

Individuals who make Freedom of

Information Act requests. Federal

officials responding to Freedom of

Information Act requests and

documents from official records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/ATF .006

SYSTEM NAME:

Internal Security Record System—

Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Present employees of the Bureau of

ATF. (2) Former employees of the

Bureau of ATF. (3) Applicants for

employment. (4) Non–Bureau

employees involved in criminal acts

toward Bureau employees and Bureau

property. (5) Individuals who were

interviewed by Internal Affairs Special

Agents. (6) Contract employees involved

in integrity matters.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Records containing investigative

material compiled for law enforcement

purposes including reports relating to:

(a) Conduct of employees and contract

employees. (b) Integrity of employees.

(2) Records containing investigative

material compiled solely for the purpose

of determining suitability, eligibility, or

qualifications for Federal civilian

employment or access to classified

information including reports relating to

security clearances of employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

18 U.S.C. 201, Executive Order 10450,

Executive Order 11222.

PURPOSE(S):

This system is used to assure the

Bureau Director, the Department of the

Treasury, and the public that the Bureau

is taking strong and vigorous steps to

maintain the highest standards of

integrity, loyalty, conduct, and security

among Bureau personnel and contract

employees. When a criminal

investigation results in a compilation of

information contained in this system,

the information so compiled shall be

transferred to the ATF Criminal

Investigation Report System and shall

become a part of that system for all

purposes of the Privacy Act of 1974.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1)

Employees of other government

agencies when required or authorized to

be released by statute, regulations or

Executive Order; (2) third parties during

the course of an investigation to the

extent necessary to obtain information

pertinent to the investigation; (3)

appropriate Federal, state, local and

foreign agencies for the purpose of

enforcing and investigating

administrative, civil or criminal law

relating to the hiring or retention of an

employee; issuance of a security

clearance, license, contract, grant or

other benefit; (4) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of or in

preparation for civil discovery,

litigation, or settlement negotiations, in

response to a subpoena, or in

connection with criminal law

proceedings; (5) appropriate Federal,

State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56683

regulation; (6) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (7) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (8)

provide information to the news media

in accordance with guidelines contained

in 28 CFR 50.2 which relate to an

agency’s functions relating to civil and

criminal proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Active records stored in file folders in

security filing cabinets and computer

system (hard disk). Inactive records

stored in file folders at Federal Records

Center.

RETRIEVABILITY:

Records are retrievable by name.

SAFEGUARDS;

Direct access restricted to personnel

in Department of the Treasury in the

performance of their duty. Transmitted

to routine users on a ‘‘need to know’’

basis and to others upon verification of

the substance and propriety of the

request. Stored in lockable metal file

cabinets in rooms locked during non–

duty hours.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Schedules

Numbers 1 through 20 issued by the

National Archives and Records

Administration, and Bureau of Alcohol,

Tobacco and Firearms Records Control

Schedules numbers 101 and 201 and

disposed of by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Director (Office of

Inspection), Bureau of Alcohol, Tobacco

and Firearms, 650 Massachusetts

Avenue, NW, Washington, DC 20226.

NOTIFICATION PROCEDURE:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(G).

RECORD ACCESS PROCEDURES:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(H).

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

(1) Employees of this Bureau; (2)

Internal Investigative report forms; (3)

Witnesses; (4) Informants; (5) Federal,

state and local enforcement agencies; (6)

Employers; (7) Educational institutions;

(8) Credit agencies; (9) Neighbors; (10)

References; (11) Professional

Organizations; (12) Other government

agencies; (13) Claimants; (14) Victims.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Portions exempt under 5 U.S.C. 552a

(k) (relating to security clearances) and

5 U.S.C. 552a (k)(2) (relating to conduct

and integrity) and 31 CFR 1.36.

Treasury/ATF .007

SYSTEM NAME:

Personnel Record System—Treasury/

ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

Components of this record system are

geographically dispersed throughout the

Bureau’s field offices. A list of field

offices is available by writing to the

Chief, Disclosure Branch, Room 8290,

650 Massachusetts Avenue, NW,

Washington, DC 20226.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Present Employees of the Bureau

of ATF. (2) Former Employees of the

Bureau of ATF. (3) Applicants for

employment with ATF.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Allotment and Dues. (2) Annual

Tax Reports. (3) Applicants for

employment. (4) Applications for

reassignment. (5) Awards, honors, and

fellowship records. (6) Classification

appeal records. (7) Death claim records.

(8) Educational history. (9) Employee

indebtedness records. (10) Employees

qualified as Grievance Examiners. (11)

Employee Suggestions. (12) Employee

history. (13) Employee relations case

file. (14) Equal employment opportunity

case file. (15) Health maintenance

records. (16) Insurance records. (17)

Military history. (18) Occupational

injuries, disabilities, and Worker’s

Compensation Records. (19) Official

personnel folder. (20) Outside

employment and identification

numbers, business or professional

records. (21) Outside employment. (22)

Outside financial interests. (23)

Overtime and/or Premium Pay records.

(24) Performance evaluation records.

(25) Personal history. (26) Position

description records. (27) Promotion/

Selection Certificates Records. (28)

Property custody records. (29)

Retirement records. (30) Records of

security clearance. (31) Statement of

career goals. (32) Supervisory or

managerial potential records. (33)

Temporary assignments and details. (34)

Time application reports and records.

(35) Training record. (36) U.S. Savings

Bond participation records. (37) Upward

mobility applications. (38) Vehicle

accidents. (39) Withholding tax records.

(40) Work schedule records. (41) Chief

Counsel and Regional Counsel

memoranda and opinions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

(1) 5 U.S.C. Chapter 29, Subchapter II.

(2) 5 U.S.C. Chapters 31 and 33. (3) 5

U.S.C. Chapter 43. (4) 5 U.S.C. Chapter

45. (5) 5 U.S.C. Chapter 51. (6) 5 U.S.C.

Chapter 55, subchapter III. (7) 5 U.S.C.

Chapter 61. (8) 5 U.S.C. Chapter 75. (9)

5 U.S.C. Chapter 83. (10) 5 U.S.C.

Section 301. (11) 5 U.S.C. 4503. (12) 5

U.S.C. Section 5101 – 5115. (13) 5

U.S.C. Section 7151 – 7154. (14) 5

U.S.C. Section 7901. (15) Public Law 92

– 261 (Equal Employment Act of 1972).

(16) Pub. L. 93 – 579. (Federal

Employees Compensation Act). (17)

Occupational Safety and Health Act of

1970. (18) Executive Order 10561. (19)

Executive Order 11222. (20) Executive

Order 11478. (21) Executive Order

11491.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1)

Employees of government agencies

when required or authorized to be

released by statute, regulations or

Executive Order; (2) any third party, to

the extent necessary, to collect relevant

information from the third party,

provided that the information is needed

by the Bureau to render a decision in

regard to a personal matter; (3)

appropriate Federal, state, local or

foreign agencies responsible for

enforcing administrative, civil, or

criminal laws; hiring or retention of an

employee; issuance of a security

clearance, license, contract, grant or

other benefit; (4) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of or in

preparation for civil discovery,

litigation, or settlement negotiations, in

response to a subpoena, or in

connection with criminal law

proceedings; (5) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (6) a
56684 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(8) provide information to the news

media in accordance with guidelines

contained in 28 CFR 50.2 which relate

to an agency’s functions relating to civil

and criminal proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Active records stored in file folders in

security filing cabinets. Inactive records

stored in file folders at Federal Records

Centers. Records also stored on

magnetic tape at the IRS Data Center,

Detroit, MI. Records are stored in on–

line mass computer storage at San

Diego, CA (Treasury Enforcement

Communications System).

RETRIEVABILITY:

Records are retrievable by name, date

of birth, social security number,

employee identification number, or a

combination of any of these four.

SAFEGUARDS;

Direct access restricted to personnel

in Department of Treasury in the

performance of their duty. Transmitted

to routine users on a ‘‘need to know’’

basis or where ‘‘a right to access’’ is

established, and to others upon

verification of the substance and

propriety of the request. Stored in

lockable file cabinets in rooms locked

during non–duty hours.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Schedules

numbers 1 through 23 issued by the

National Archives and Records

Administration, and Bureau of Alcohol,

Tobacco and Firearms Records Control

Schedules numbers 101 and 201 and

disposed of by shredding, burning or by

degaussing.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Director (Management)/

Chief Financial Officer, Bureau of

Alcohol, Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226.

NOTIFICATION PROCEDURE:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has exempted

this system of records from compliance

with the provisions of 5 U.S.C. 552a

(e)(4)(G).

RECORD ACCESS PROCEDURES:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has exempted

this system of records from compliance

with the provisions of 5 U.S.C. 552a

(e)(4)(H).

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

(1) Administrative Records. (2)

Applicants for employment with the

Bureau. (3) Acquaintances. (4) Business

and professional associates. (5)

Creditors. (6) Criminal records. (7)

Educational Institutions attended. (8)

Employee records. (9) Equal

Employment Opportunity Commission.

(10) Financial institutions. (11) Fiscal

records. (12) Former employees. (13)

Former employers. (14) Inspection

records. (15) Internal investigation

reports. (16) Internal Revenue Service.

(17) Military records. (18) Outside

employers. (19) Physicians. (20) Police

reports. (21) Position classification

specialists. (22) Psychiatrists. (23)

References. (24) Supervisors. (25)

Training officers. (26) Unions,

accredited. (27) Office of Personnel

Management. (28) Witnesses.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Exempt under 5 U.S.C. 552a (k) and

31 CFR 1.36.

Treasury/ATF .008

SYSTEM NAME:

Regulatory Enforcement Record

System—Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

Components of this system of records

are also geographically dispersed

throughout ATF’s district and field

offices. A list of field offices is available

by writing to the Chief, Disclosure

Branch, Room 8290, 650 Massachusetts

Avenue, NW, Washington, DC 20226.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Individuals who have been issued

permits or licenses, have filed

applications with ATF, or have

registered with ATF as: (a) Brewers; (b)

Claimants for refund, abatement, credit,

allowance or drawback of excise or

special occupational taxes; (c) Collectors

of firearms or ammunition; (d) Importers

of firearms or ammunition, and (e) Users

of explosive materials.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records containing investigative

material compiled for law enforcement

purposes which may consist of the

following: (1) Abstracts of offers in

compromise. (2) Administrative law

judge decisions. (3) Assessment records:

(a) Notices of proposed assessments. (b)

notices of shortages or losses. (c) notices

to IRS to assess taxes. (d)

recommendation for assessments. (4)

Claim records: (a) claims. (b) letters of

claim rejection. (c) sample reports. (d)

supporting data. (e) vouchers and

schedules of payment. (5) Comments on

proposed rulemakings. (6) Complaints

from third parties. (7) Correspondence

concerning records in this system and

related matters. (8) Financial statements.

(9) Inspection and investigation reports.

(10) Joint demands on principals and

sureties for payment of excise tax

liabilities. (11) Letters of reprimand. (12)

Lists of permittees and licensees. (13)

Lists of officers, directors and principal

stockholders. (14) Mailing lists and

addressograph plates. (15) Notices of

delinquent reports. (16) Offers in

compromise. (17) Operation records: (a)

operating reports. (b) reports of required

inventories. (c) reports of thefts or losses

of firearms – who maintains records. (d)

reports of thefts of explosive materials –

who maintains records. (e) transaction

records. (f) transaction reports. (18)

Orders of revocation, suspension or

annulment of permits or licenses. (19)

District and Chief Counsel opinions and

memoranda. (20) Reports of violations.

(21) Permit status records. (22)

Qualifying records: (a) access

authorizations. (b) advertisement

records. (c) applications. (d) bonds. (e)

business histories. (f) criminal records.

(g) diagrams of premises. (h) educational

histories. (I) employment histories. (j)

environmental records. (k) financial

data. (l) formula approvals. (m) label

approvals. (n) licenses. (o) notices. (p)

permits. (q) personal references. (r)

plant profiles. (s) plant capacities. (t)

plats and plans. (u) registrations. (v)

sample reports. (w) signature

authorities. (x) special permissions and

authorizations. (y) statements of

process. (23) Show cause orders. (24)

Tax records: (a) control cards relating to

periodic payment and prepayment of

taxes. (b) excise and special tax returns.

(c) notices of tax discrepancy or

adjustment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

(1) 26 U.S.C. 5172. (2) 26 U.S.C. 5271

(b)(1). (3) 26 U.S.C. 5356. (4) 26 U.S.C.

5401. (5) 26 U.S.C. 5417. (6) 26 U.S.C.

5502 (b). (7) 26 U.S.C. 5511 (3). (8) 26

U.S.C. 5521 (a). (9) 26 U.S.C. 5179 (a).

(10) 22 U.S.C. 204 (c). (11) 26 U.S.C.

5105. (12) 26 U.S.C. 5275. (13) 26 U.S.C.

5301 (b). (14) 26 U.S.C. 5132. (15) 26

U.S.C. 5042 (a)(2). (16) 26 U.S.C. 7011.

(17) 26 U.S.C. 5712. (18) 18 U.S.C. 923

(a). (19) 18 U.S.C. 923 (b). (20) 18 U.S.C.

843 (a). (21) 22 U.S.C. 414. (22) 26
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56685

U.S.C. 4401 (a). (23) 26 U.S.C. 6001. (24)

26 U.S.C. 6011 (a). (25) 26 U.S.C. 5001.

(26) 26 U.S.C. 5021 – 5023. (27) 26

U.S.C. 5041. (28) 26 U.S.C. 5051. (29) 26

U.S.C. 6201. (30) 26 U.S.C. 5008. (31) 26

U.S.C. 5044. (32) 26 U.S.C. 5056. (33) 26

U.S.C. 5705. (34) 26 U.S.C. 6423 (b). (35)

26 U.S.C. 5009 (a). (36) 26 U.S.C. 5006

(a). (37) 26 U.S.C. 5055. (38) 26 U.S.C.

5062 (c). (39) 26 U.S.C. 5106. (40) 26

U.S.C. 5131 (c). (41) 26 U.S.C. 5064. (42)

26 U.S.C. 7122. (43) 27 U.S.C. 207. (44)

18 U.S.C. 843 (d). (45) 18 U.S.C. 923 (f).

(46) 27 U.S.C. 204 (e). (47) 26 U.S.C.

5312 (a). (48) 26 U.S.C. 5042 (a)(3). (49)

Reorganization Act of 1949, 5 U.S.C.

Sections 901 et seq.; Revenue Act of

1951, Section 616; Treasury Department

Order 221 (37 F.R. 11696, dated June 19,

1972). (50) 5 U.S.C. 301. (51) 26 U.S.C.

5181.

PURPOSE(S):

The purpose of this system is to

determine suitability, eligibility or

qualifications of individuals who are

engaged or propose to engage in

activities regulated by ATF; achieve

compliance with laws under ATF’s

jurisdiction; assure full collection of

revenue due from legal industries;

eliminate commercial bribery, consumer

deception and other improper trade

practices in the distilled spirits, beer

and wine industries; interact with

Federal, state and local governmental

agencies in the resolution of problems

relating to industrial development,

revenue protection, public health,

ecology, and other areas of joint

jurisdictional concern. When a criminal

investigation results a compilation of

information contained in this system of

records, the information shall be

transferred to the Treasury ATF –

Criminal Investigation Report System

and shall become part of that system for

all purposes of the Privacy Act of 1974.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1)

Employees of other governmental

agencies when required or authorized to

be released by statute, regulations or

Executive Order; (2) any third party to

the extent necessary to collect or verify

information pertinent to the Bureau’s

decision to grant, deny or revoke a

license or permit; to initiate or complete

an investigation of violations or alleged

violations of laws and regulations

administered by the Bureau; (3)

appropriate Federal, state, local or

foreign agencies for the purpose of

enforcing administrative, civil or

criminal laws; hiring or retention of an

employee; issuance of a security

clearance, license, contract, grant or

other benefit; (4) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of or in

preparation for civil discovery,

litigation, or settlement negotiations, in

response to a subpoena, or in

connection with criminal law

proceedings; (5) INTERPOL and similar

national and international intelligence

gathering organizations for the purpose

of identifying international and national

criminals involved in consumer fraud,

revenue evasion or crimes; (6) foreign

governments in accordance with formal

or informal international agreements; (7)

appropriate Federal, State, local or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (8) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (10) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Active records stored in file folders in

filing cabinets; card forms in card filing

cabinets; and on magnetic tapes or

microfiche at ATF Headquarters, or

Department of the Treasury.

RETRIEVABILITY:

Records are retrievable by name,

permit or license number, by document

locator number, or by employer

Identification Number (EIN).

SAFEGUARDS;

Direct access restricted to personnel

in the Department of Treasury in the

performance of their duty. Transmitted

to routine users on a ‘‘need to know’’

basis and others upon verification of the

substance and propriety of the request.

Stored in file cabinets in rooms locked

during non–duty hours.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Schedules

numbers 1 through 20 issued by the

National Archives and Records

Administration, and Bureau of Alcohol,

Tobacco and Firearms Records Control

Schedules numbers 101 and 201 and

disposed of by shredding, burning or by

degaussing.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Associate Director (Regulatory

Enforcement), Bureau of Alcohol,

Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226.

NOTIFICATION PROCEDURE:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(G).

RECORD ACCESS PROCEDURES:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(H).

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

(1) Acquaintances. (2) Bureau

Personnel. (3) Business and Professional

Associates. (4) Creditors. (5) Criminal

Records. (6) Financial Institutions. (7)

Former Employers. (8) Internal Revenue

Service. (9) Military Records. (10)

Physicians. (11) Psychiatrists. (12)

References. (13) Police Reports. (14)

Witnesses. (15) Federal Law

Enforcement Agencies. (16) State Law

Enforcement Agencies. (17) Local Law

Enforcement Agencies. (18) State

Regulatory Agencies. (19) Federal

Regulatory Agencies. (20) Local

Regulatory Agencies. (21) Chief

Counsel’s Opinions. (22) Regional

Counsel’s Opinions. (23) Chief

Counsel’s Memoranda. (24) Regional

Counsel’s Memoranda. (25) Field

Investigation Reports. (26) Third Parties.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Exempt under 5 U.S.C. 552a (k)(2) and

31 CFR 1.36.

Treasury/ATF .009

SYSTEM NAME:

Technical and Scientific Services

Record System—Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

Components of this record system are

geographically dispersed throughout

Bureau of Alcohol, Tobacco and

Firearms’ field offices. A list of field
56686 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

offices is available by writing to the

Chief, Disclosure Branch, Room 8290,

650 Pennsylvania Avenue, NW,

Washington, DC 20226.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Applicants to register firearms

under the National Firearms Act. (2)

Applicants for Surplus Military

Firearms under the Director of Civilian

Marksmanship Program. (3) Importers of

implements of war as defined under the

Mutual Security Act of 1954 and the

Arms Export Control Act of 1976. (4)

Licensed importers registered under the

Mutual Security Act of 1954 and the

Arms Export Control Act of 1976. (5)

Manufacturers of National Firearms Act

who are exempt from payment of

Special (Occupational) tax provisions.

(6) Non–Bureau chemists certified to

make analysis of alcoholic beverages. (7)

Persons involved in explosives tagging

and detection program. (8) Registered

owners of National Firearms Act

firearms. (9) Special (Occupational)

taxpayers as defined under Title II of the

Gun Control Act of 1968. (10) Victims

of explosives. (11) Individuals involved

in Government funded research

projects.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Alterations of registered National

Firearms Act firearms. (2) Applications

for surplus military firearms. (3)

Applications to register firearms and

destructive devices under the National

Firearms Act. (4) Applications to import

articles on the United States Munitions

list. (5) Blueprints. (6) Certifications of

payment of Special (occupational) tax

payments. (7) Changes of address for

owner of firearms registered under the

National Firearms Act. (8) Claims for

erroneous Special (Occupational) taxes

payments. (9) Descriptions of

Inventions. (10) Delinquency notices

regarding proof of importation of

National Firearms Act Firearms. (11)

Explosive reports. (12) Non–Bureau

chemists’ statements of qualification.

(13) Patent information. (14)

Registrations of firearms and destructive

devices under the National Firearms

Act. (15) Registration of war trophy

firearms. (16) Requests and

authorizations for temporary movement

and/or temporary storage of National

Firearms Act firearms. (17) Technical

and scientific data. (18) Transaction

records concerning National Firearms

Act firearms. (19) Trade secrets. (20)

United States Government contracts to

manufacturers of National Firearms Act

firearms. (21) Chief Counsel and

Regional Counsel memoranda and

opinions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

(1) 18 U.S.C. Chapter 40; (2) 18 U.S.C.

Chapter 44; (3) 18 U.S.C. Section 3056;

(4) 26 U.S.C. Sections 6001 (a), 5001,

5008, 5009 (a), 5006 (a), 5021 – 5023,

5041, 5042 (a)(2), 5051, 5053, 5056,

5062 (c), 5705, 6201, 6423 (b), 5105,

5106, 5131(c), 5132, 5172, 5172 (b)(1),

5275, 5301 (b), 5356, 5401, 5417, 5502

(b), 5511 (3), 5521 (a), 5179 (a), 5712,

7011; (5) 27 U.S.C. Sections 204 (c); (6)

26 U.S.C. Chapter 35; (7) Executive

Order 10973, as amended by Executive

Order 11432.

PURPOSE(S):

The purpose of this system is to

provide technical and scientific support

and expertise to Criminal and

Regulatory Enforcement activities of the

Bureau; to other Federal, state, local and

foreign law enforcement agencies; and

to industries involved in activities

regulated by the Bureau. When a

criminal investigation results in a

compilation of information contained in

this system, the information so

compiled shall be transferred to the ATF

Criminal Investigation Report System

and shall become a part of that system

for all purposes of the Privacy Act of

1974.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1)

Employees of other governmental

agencies when required or authorized to

be released by statute, regulations or

Executive Order; (2) any third party to

the extent necessary to collect or verify

information pertinent to the Bureau’s

decision to grant, deny or revoke a

license or permit; to initiate or complete

an investigation of violations or alleged

violations of laws and regulations

administered by the Bureau; (3)

appropriate Federal, state, local or

foreign agencies, for the purpose of

enforcing administrative, civil, criminal

laws; hiring or retention of an employee;

issuance of a security clearance, license,

contract, grant or other benefit; (4) a

court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (5)

INTERPOL and similar national and

international intelligence gathering

organizations for the purpose of

identifying international and national

criminals involved in consumer fraud,

revenue evasion or crimes; (6) foreign

governments in accordance with formal

or informal international agreements; (7)

appropriate Federal, state, local or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (8) insurance companies

making determinations regarding claims

in cases that the Bureau has conducted

or is conducting in an arson

investigation; (9) a congressional office

in response to an inquiry made at the

request of the individual to whom the

record pertains; (10) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Active records stored in file folders in

filing cabinets; on 3 x 5 and 5 x 8 cards

stored in card file cabinets; on

microfilm reels; magnetic tape reels and

discs.

RETRIEVABILITY:

Records are retrievable by name, by

unique identifier, control number, serial

number of National Firearms Act

firearms.

SAFEGUARDS:

Stored in file cabinets locked during

non–duty hours.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Schedules

numbers 1 through 20 issued by the

National Archives and Records

Administration, and Bureau of Alcohol,

Tobacco and Firearms Records Control

Schedules numbers 101 and 201 and

disposed of by shredding or burning.

Records stored on tape discs or on–line

mass storage are disposed of by

degaussing.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Associate Director (Regulatory

Enforcement Programs), Bureau of

Alcohol, Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226.

NOTIFICATION PROCEDURE:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56687

compliance with the provisions of

U.S.C. 552a (e)(4)(G).

RECORD ACCESS PROCEDURES:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(H).

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

(1) Individuals. (2) Companies. (3)

Corporations. (4) Firearms Licensees. (5)

Explosive Licensees. (6) Explosive

Permittees. (7) Bureau personnel. (8)

Federal law enforcement agencies. (9)

State law enforcement agencies. (10)

Local law enforcement agencies. (11)

Foreign law enforcement agencies. (12)

Federal Regulatory agencies. (13) State

Regulatory agencies. (14) Local

Regulatory agencies. (15) Non–Bureau

Chemists.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Exempt under 5 U.S.C. 552a (k)(2) and

31 CFR 1.36.

Billing code: 4810–31–F

Comptroller of the Currency

Treasury/Comptroller .004

SYSTEM NAME:

Consumer Complaint and Inquiry

Information System (CCIS)—Treasury/

Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219. Components of

the CCIS are geographically dispersed

through– out six (6) district offices. (See

addresses listed in Appendix of OCC

District Offices.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who file complaints against

banks either directly or through second

parties, e.g. attorneys, Congressional

representatives or others who make

inquiries about banks or banking issues.

CATEGORIES OF RECORDS IN THE SYSTEM:

The records are maintained in three

general categories: Correspondence;

computer tapes; and hard copies of

computer generated reports. Data

contained in these records are: The

name and address of the writer or their

representative; the name and charter

number of bank; the date of incoming

letter; the date letter received by the

OCC; numerical codes identifying the

nature of the complaint, the source of

the complaint, and the type of

resolution; identification of the district

and the person assigned to examine the

complaint; the resolution date; and, if

appropriate, the amount of

reimbursement.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 1, et.seq., 5 U.S.C. 301, 15

U.S.C. 41 et.seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Hard copy computerized reports are

used to monitor the system, provide

data for the Annual Report to Congress

and inquiries from other agencies,

public and private. Redacted copies of

the files may be used in response to

Congressional inquiries on specific

subjects.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records in active use are stored in file

cabinets in the processing offices.

Resolved complaints and inquiries are

stored in the office having primary

responsibility for the bank, generally the

field office. Complaints regarding banks

with over one billion dollars in assets

are stored in the appropriate district

office. Complaints which appeal the

district office’s resolution and

complaints and inquiries received from

Congressional sources are stored in

Central Files in the Washington Office

or in the Congressional Liaison office.

Active computer tapes are secured in

the Information Systems and

Technology Division and the

computerized reports are stored in file

cabinets.

RETRIEVABILITY:

Correspondence records are retrieved

from the appropriate office using the

bank and complainant’s or

Congressman’s or Senator’s name. Other

records are retrieved using the

complainant’s or inquirer’s name or the

identification number assigned to the

correspondence.

SAFEGUARDS:

Access to locations where active

complaint and inquiry files are located

is controlled. Computer tapes are also

located in a controlled access location.

Inactive files are located in locked file

rooms.

RETENTION AND DISPOSAL:

(a) Consumer complaint

correspondence generating

administrative action is part of the

permanent bank record set that is

retained at OCC for three calendar years,

then transferred to Washington National

Records Center (WNRC) and offered to

National Archives and Records

Administration when 30 years old. (b)

Consumer complaints and inquiries of a

routine nature are held for two years,

then may be transferred to WNRC, and

destroyed when five years old. (c)

Computer tapes and one record copy of

reports are retained in OCC for three

years, then transferred to WNRC, and

offered to NARA when 20 years old.

SYSTEM MANAGER(S) AND ADDRESS:

Compliance Management,

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.

NOTIFICATION PROCEDURE:

Individuals who wish to be notified if

they are named in the system or to gain

access to records maintained in the

system may write or call the Director of

Compliance Management to obtain this

information. They must provide their

name, address, name of subject bank,

complaint identification number, if

available, and the approximate date.

The requesting individual will only be

provided an affirmative or negative

answer. If additional information is

requested, procedures under access

must be followed.

RECORD ACCESS PROCEDURES:

Access to a record can be requested by

writing to the Disclosure Officer,

Communications Division, Office of the

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.

CONTESTING RECORD PROCEDURES:

Decisions by the district offices can be

appealed to the Director of Compliance

Management. Such an appeal is the final

level of administrative action available

to persons filing complaints.

RECORD SOURCE CATEGORIES:

The initial source is from the person

filing a complaint against a national

bank or the person making an inquiry

about a bank or banking issue.

Subsequent sources are from bank

correspondence, bank files, or from

reports based on on–site investigations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .012

SYSTEM NAME:

Freedom of Information Index and

Log—Treasury/Comptroller.

SYSTEM LOCATION:

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.