Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56687

compliance with the provisions of

U.S.C. 552a (e)(4)(G).

RECORD ACCESS PROCEDURES:

The Director of the Bureau of Alcohol,

Tobacco and Firearms has determined

this system of records to be exempt from

compliance with the provisions of 5

U.S.C. 552a (e)(4)(H).

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

(1) Individuals. (2) Companies. (3)

Corporations. (4) Firearms Licensees. (5)

Explosive Licensees. (6) Explosive

Permittees. (7) Bureau personnel. (8)

Federal law enforcement agencies. (9)

State law enforcement agencies. (10)

Local law enforcement agencies. (11)

Foreign law enforcement agencies. (12)

Federal Regulatory agencies. (13) State

Regulatory agencies. (14) Local

Regulatory agencies. (15) Non–Bureau

Chemists.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Exempt under 5 U.S.C. 552a (k)(2) and

31 CFR 1.36.

Billing code: 4810–31–F

Comptroller of the Currency

Treasury/Comptroller .004

SYSTEM NAME:

Consumer Complaint and Inquiry

Information System (CCIS)—Treasury/

Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219. Components of

the CCIS are geographically dispersed

through– out six (6) district offices. (See

addresses listed in Appendix of OCC

District Offices.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who file complaints against

banks either directly or through second

parties, e.g. attorneys, Congressional

representatives or others who make

inquiries about banks or banking issues.

CATEGORIES OF RECORDS IN THE SYSTEM:

The records are maintained in three

general categories: Correspondence;

computer tapes; and hard copies of

computer generated reports. Data

contained in these records are: The

name and address of the writer or their

representative; the name and charter

number of bank; the date of incoming

letter; the date letter received by the

OCC; numerical codes identifying the

nature of the complaint, the source of

the complaint, and the type of

resolution; identification of the district

and the person assigned to examine the

complaint; the resolution date; and, if

appropriate, the amount of

reimbursement.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 1, et.seq., 5 U.S.C. 301, 15

U.S.C. 41 et.seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Hard copy computerized reports are

used to monitor the system, provide

data for the Annual Report to Congress

and inquiries from other agencies,

public and private. Redacted copies of

the files may be used in response to

Congressional inquiries on specific

subjects.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records in active use are stored in file

cabinets in the processing offices.

Resolved complaints and inquiries are

stored in the office having primary

responsibility for the bank, generally the

field office. Complaints regarding banks

with over one billion dollars in assets

are stored in the appropriate district

office. Complaints which appeal the

district office’s resolution and

complaints and inquiries received from

Congressional sources are stored in

Central Files in the Washington Office

or in the Congressional Liaison office.

Active computer tapes are secured in

the Information Systems and

Technology Division and the

computerized reports are stored in file

cabinets.

RETRIEVABILITY:

Correspondence records are retrieved

from the appropriate office using the

bank and complainant’s or

Congressman’s or Senator’s name. Other

records are retrieved using the

complainant’s or inquirer’s name or the

identification number assigned to the

correspondence.

SAFEGUARDS:

Access to locations where active

complaint and inquiry files are located

is controlled. Computer tapes are also

located in a controlled access location.

Inactive files are located in locked file

rooms.

RETENTION AND DISPOSAL:

(a) Consumer complaint

correspondence generating

administrative action is part of the

permanent bank record set that is

retained at OCC for three calendar years,

then transferred to Washington National

Records Center (WNRC) and offered to

National Archives and Records

Administration when 30 years old. (b)

Consumer complaints and inquiries of a

routine nature are held for two years,

then may be transferred to WNRC, and

destroyed when five years old. (c)

Computer tapes and one record copy of

reports are retained in OCC for three

years, then transferred to WNRC, and

offered to NARA when 20 years old.

SYSTEM MANAGER(S) AND ADDRESS:

Compliance Management,

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.

NOTIFICATION PROCEDURE:

Individuals who wish to be notified if

they are named in the system or to gain

access to records maintained in the

system may write or call the Director of

Compliance Management to obtain this

information. They must provide their

name, address, name of subject bank,

complaint identification number, if

available, and the approximate date.

The requesting individual will only be

provided an affirmative or negative

answer. If additional information is

requested, procedures under access

must be followed.

RECORD ACCESS PROCEDURES:

Access to a record can be requested by

writing to the Disclosure Officer,

Communications Division, Office of the

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.

CONTESTING RECORD PROCEDURES:

Decisions by the district offices can be

appealed to the Director of Compliance

Management. Such an appeal is the final

level of administrative action available

to persons filing complaints.

RECORD SOURCE CATEGORIES:

The initial source is from the person

filing a complaint against a national

bank or the person making an inquiry

about a bank or banking issue.

Subsequent sources are from bank

correspondence, bank files, or from

reports based on on–site investigations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .012

SYSTEM NAME:

Freedom of Information Index and

Log—Treasury/Comptroller.

SYSTEM LOCATION:

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.
56688 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons making requests under the

Freedom of Information Act (FOIA).

CATEGORIES OF RECORDS IN THE SYSTEM:

List of names of persons making

requests under the Freedom of

Information Act.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 1 and 12 U.S.C. 9, 5 U.S.C.

301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Any party within or outside of the

office of the Comptroller of the Currency

or the Department of Treasury who

wishes to review the Freedom of

Information Act request log may do so

by contacting or writing to the Director

of Communications.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media.

RETRIEVABILITY:

Log is arranged sequentially by case

number of a Freedom of Information Act

request. Log entries can be sorted by

name of requester.

SAFEGUARDS:

Unlocked file cabinet.

RETENTION AND DISPOSAL:

Records are updated periodically to

reflect changes and are maintained as

long as needed.

SYSTEM MANAGER(S) AND ADDRESS:

Disclosure Officer, Communications,

250 E Street, SW, Washington, DC

20219.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system or gain

access to records maintained in this

system must submit a request

containing the following elements: (1)

Identify the record system; (2) Identify

the category and type of records sought;

(3) Indicate the location of the

Comptroller of the Currency Office

where the record might be stored; and

(4) Provide at least two items of

secondary identification (date of birth,

employee identification number, date(s)

of employment or similar information).

RECORD ACCESS PROCEDURES:

Persons wishing to review the FOIA

log/index should contact the Disclosure

Officer, Communications, 250 E Street,

SW, Washington, DC 20219.

CONTESTING RECORD PROCEDURES:

Submit requests to the Disclosure

Officer, Communications at the above

address.

RECORD SOURCE CATEGORIES:

Persons making requests under

Freedom of Information Act.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .013

SYSTEM NAME:

Enforcement and Compliance

Information System—Treasury/

Comptroller.

SYSTEM LOCATION:

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals and entities involved in

actual or suspected fraudulent activities,

or other violations of law, and bank

directors, officers and shareholders

named in administrative enforcement

actions, actual or potential witnesses in

investigations and enforcement actions.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records contain information

identifying the individual, describing

the known or suspected criminal

activity or violation of law enforcement

action in which the individual is

involved or named, giving the bank

name and location, and where

applicable, the law enforcement agency

to which referred and date referred,

indicating if a grand jury subpoena has

been issued, indicating other actions

and identifying the OCC attorney. These

records also include evidentiary

material, transcripts of testimony,

documents prepared for administrative

or court proceedings, correspondence

and staff memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 481, 1817(j), 1818, and

1820; 15 U.S.C. 78c(a)(34), 78l(I), 78u,

78o–4

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information in these records may be

used to: (1) Provide the Department of

Justice with periodic reports which

indicate the number, place and

individual identity of outstanding

potential criminal violations of the law

which have been referred to the

Department; (2) provide the Office of the

Comptroller of the Currency with

statistical information to respond to

general information requests from the

Congress; (3) disclose information to

foreign governments in accordance with

formal or informal international

agreements; (4) disclose information to

the news media in accordance with

guidelines contained in 28 CFR 50.2

which covers release of information

relating to civil and criminal

proceedings; (5) disclose information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation; (6) provide information or

records to any other appropriate

domestic or foreign governmental

agency or self–regulatory organization

charged with the responsibility of

administering law or investigating or

prosecuting violations of law or charged

with enforcing or implementing a

statute, rule, regulation, order or license;

(7) disclose information to a court,

magistrate, or administrative tribunal,

including disclosure to opposing

counsel or potential or actual witnesses

in the course of discovery, in litigation

or settlement negotiations, or in

response to a subpoena, where relevant

or potentially relevant to the processing;

(8) disclose information of Federally

insured financial institutions in

connection with such institutions’

hiring or retention of an employee,

when considered appropriate; (9)

disclose, when considered, appropriate,

information to a bar association, the

American Institute of Certified Public

Accountants, or other professional

organization performing similar

functions, for possible disciplinary

action; (10) disclose information to

members of Congress in response to an

inquiry made at the request of the

individual to whom the record pertains;

(11) disclose information to any person

with whom the Comptroller contracts to

reproduce, by typing, photocopying or

other means, any record within this

system for use by the Comptroller and

its staff in connection with their official

duties or to any person who is utilized

by the Comptroller to perform clerical or

stenographic functions relating to the

official business of the Comptroller.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records will be maintained in general

correspondence files, enforcement

actions and investigatory files, criminal

referral files, in card files and on

computer disks.

RETRIEVABILITY:

Some records will be indexed by bank

name and location. In addition, records

on computer discs or in enforcement
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56689

action, investigatory, or criminal referral

files will be indexed by name of

individual. Records on computer discs

will also be indexed by code provision

known or suspected to be violated.

SAFEGUARDS:

Correspondence files are stored in the

Office‘s Central File room and may only

be retrieved by authorized personnel.

Enforcement, investigation, and

criminal referral files are stored in

lockable file cabinets and accessible

only to authorized personnel. Card files

will be stored in lockable file cabinets.

Computer discs will be accessible only

to authorized personnel.

RETENTION AND DISPOSAL:

Records are periodically updated to

reflect changes and maintained as long

as needed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Enforcement and

Compliance Division, and Director,

Securities and Corporate Practices

Division, Law Department, Comptroller

of the Currency, 250 E Street, SW,

Washington, DC 20219.

NOTIFICATION PROCEDURE:

Certain records in this system are

exempt from notification requirements

under 5 U.S.C. 552a (k)(2) of the Act as

relating to investigatory material

compiled for law enforcement purposes.

Requests relating to records not subject

to the exemption should contain the

following elements: (1) Identity of the

records system; (2) identity of the

category and type of records sought; (3)

the location of the Comptroller of the

Currency office where the record might

be stored; and (4) at least two items of

secondary identification (date of birth,

employee identification number, dates

of employment or similar information).

RECORD ACCESS PROCEDURES:

Submit requests to the Disclosure

Officer, Communications Division, 250

E Street, SW, Washington, DC 20219.

CONTESTING RECORD PROCEDURES:

Submit requests to the Disclosure

Officer, Communications Division, 250

E Street, SW, Washington, DC 20219.

RECORD SOURCE CATEGORIES:

Examinations of national banks by

national bank examiners; investigations

performed by agency attorneys and

notifications from the Department of

Justice, other Federal and State law

enforcement agencies, and other Federal

and State bank regulatory agencies;

filings made with the Office of the

Comptroller of the Currency pursuant to

law; communications and documents

received by the agency in the course of

its bank supervisory activities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Components of this system have been

designated as exempt from 5 U.S.C.

552a (j)(4). To the extent that the

exemption under 5 U.S.C. 552a (j)(4)

does not apply, the exemption under 5

U.S.C. 552a (k)(2) applies.

Treasury/Comptroller .014

SYSTEM NAME:

Personnel Security/Investigation

Files/Employee/Applicant Reference

File—Treasury/Comptroller.

SYSTEM LOCATION:

Comptroller of the Currency, Human

Resources Division, 250 E Street, SW,

Washington, DC 20219. Components of

this system are geographically dispersed

throughout six (6) district offices.

Contact District Offices for addresses of

field offices within their jurisdiction.

(See addresses listed in Appendix of

OCC District Offices.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Applicants for employment with and

employees of the Comptroller of the

Currency.

CATEGORIES OF RECORDS IN THE SYSTEM:

Compilation of material for a

determination regarding employability

and/or Security Clearance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 1 and 9; 5 U.S.C. 301; and

EO 10450 and 12356.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside the

Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Locked steel file cabinets located in a

room secured with a key lock.

RETRIEVABILITY:

Filed in alphabetical order.

SAFEGUARDS:

Locked Steel file cabinets located in a

room secured with a key lock. Only the

security officer within the Human

Resources area have access.

RETENTION AND DISPOSAL:

Materials are retained for three

months after employee leaves and the

records are disposed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Comptroller for Resource

Management, Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system or gain

access to records maintained in this

system must submit a request

containing the following elements: (1)

Identify the record system; (2) Identify

the category and type of records sought;

(3) Provide at least two items of

secondary identification (date of birth,

employee identification number, dates

of employment or similar information).

RECORD ACCESS PROCEDURES:

Contact the Disclosure Officer,

Communications Division, Office of the

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.

CONTESTING RECORD PROCEDURES:

Submit requests to the Disclosure

Officer, Communications Division,

Office of the Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219.

RECORD SOURCE CATEGORIES:

The information contained in these

records is provided by subject of the

record—employers, co–workers, friends,

neighbors and associates, and finances.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Portions of this system have been

designated as exempt from certain

provisions of the Privacy Act pursuant

to 5 U.S.C. 552a (k)(5).

Treasury/Comptroller .015

SYSTEM NAME:

Chain Banking Organizations

System—Treasury/Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219; 1114 Avenue of

the Americas, Suite 3900, New York,

NY 10036; Marquis One Tower, Suite

600, 245 Peachtree Center Avenue N.E.,

Atlanta, GA 30303; One Financial Place,

Suite 2700, 440 South LaSalle Street,

Chicago, IL 60605; 2345 Grand Avenue,

Suite 700, Kansas City, MO 64108; 1600

Lincoln Plaza, 500 North Akard, Dallas,

TX 75201; 50 Fremont Street, Suite

3900, San Francisco, CA 94105.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who directly, indirectly,

or in concert with others, own and/or

control a chain banking organization.
56690 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

CATEGORIES OF RECORDS IN THE SYSTEM:

The Chain Banking Organizations

System consists of word processing and

microprocessing programs which

perform editing, updating and reporting

functions on two types of data: (1) Name

of an individual (or group of individuals

acting in concert) that owns or controls

a chain banking organization and (2)

information concerning individual

chain banks, such as; name, location,

charter number, charter type, date of last

examination, percentage of outstanding

stock owned by controlling individual

or group and, if applicable, name of

intermediate holding entity and

percentage of it held by controlling

individual or group.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 1, 12 U.S.C. 481, 12 U.S.C.

1817(j).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

The System may be used to: (1)

Disclose information about specific

chain banking organizations to other

financial institution supervisory

authorities for: (a) Coordination of

examining resources when the chain

banking organization is composed of

banks or financial institutions subject to

multiple supervisory jurisdiction; (b)

coordination of evaluations and analysis

of the condition of the consolidated

chain group; (c) coordination of

supervisory, corrective or enforcement

actions. (2) Disclose information to the

extent provided by law or regulation

and as necessary to report any apparent

violations of law to appropriate law

enforcement agencies. (3) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation. (4) Disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit. (5) Disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings. (6) Provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

These records are maintained in a

computer data base and on computer

floppy disks or hard copy printouts

stored in file cabinets.

RETRIEVABILITY:

All retrievable records are indexed by

district location, state, alphabetically by

surname of the individual(s) and/or

entity controlling the chain banking

organization.

SAFEGUARDS:

Access to records in electronic storage

systems is restricted by user

identification procedures and

passwords which limit access to

authorized employees of the Office.

Computer disks and hard copy printouts

will be stored in locked file cabinets

when the Office is vacant.

RETENTION AND DISPOSAL:

Records are generally maintained in

electronic storage disks in an off–line

capacity until needed. Certain records

are archived in off–line storage. All

records, including those in printout

form, are periodically updated to reflect

changes and maintained as long as

needed.

SYSTEM MANAGER(S) AND ADDRESS:

Senior Deputy Comptroller for Bank

Supervision Operations, Office of the

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20019.

District Offices – The Deputy

Comptroller for each District is

responsible for assuring the accuracy

and routine maintenance of that portion

of the System applicable to the district.

NOTIFICATION PROCEDURE:

Individuals who wish to be notified if

they are named in the system shall

submit a signed, written request to the

appropriate District Office (or to the

System Manager at the address listed).

The request must contain: (1) The

requestor’s name and address; (2) the

name of the system of records; and (3)

the name and location of the bank(s)

which they control individually or in

concert with others. In order to avoid

excessive delay and unneeded

correspondence, individuals requesting

notification should simultaneously

request access to records pertaining to

them.

RECORD ACCESS PROCEDURES:

Portions of this system of records may

be accessed under the Privacy Act for

purposes of inspection by identified

controlling individuals for the express

purpose of verifying that their

relationships are accurately recorded.

CONTESTING RECORD PROCEDURES:

Individuals who wish to contest a

record in the system must submit a

signed written request to the Senior

Deputy Comptroller for Bank

Supervision Operations, Office of the

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.

The requests should contain: (1) The

name and address of the individual

contesting the record; (2) the name of

the system of records; (3) the name and

location of the chain bank(s) which they

reportedly control individually or in

concert with others; and (4) the specific

information being contested and the

reason for contesting (it is believed to be

inaccurate, irrelevant, incomplete, etc.).

RECORD SOURCE CATEGORIES:

Information that identifies chain

banking groups primarily is gathered

from: (1) Examination reports and

related materials; (2) regulatory filings;

and (3) Change in Bank Control Notices

filed pursuant to 12 U.S.C. 1817 (j).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .016

SYSTEM NAME:

Litigation Information System (LIS)—

Treasury/Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

LIS covers: (a) Individuals who file

administrative or judicial claims against

the OCC and/or officials or employees of

the OCC in their capacity as such,

against whom the OCC files claims, or

who are parties to claims in which the

OCC participates, but is not a party; (b)

All other individuals, including actual

or potential witnesses, involved in

litigation brought by or against the OCC

or in which the OCC participates as a

nonparty; (c) persons submitting

requests for testimony and/or

production of documents pursuant to 12

CFR 4.19.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56691

CATEGORIES OF RECORDS IN THE SYSTEM:

All records generated in connection

with the litigation including evidentiary

material, transcripts of testimony,

documents prepared for administrative

or judicial proceedings, correspondence,

requests for information pursuant to 12

CFR 4.19, and staff memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 1 and 481; 15 U.S.C.

SS78c(a)(34), 78l(I), 78o–4.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

The information contained in these

records may be used to: (1) Provide the

Department of Justice with pleadings,

memoranda, correspondence, litigation

reports, and other documents that will

assist it in the preparation of litigation

involving the OCC; (2) disclose

information to the news media in

accordance with guidelines contained in

28 CFR 50.2, which covers the release

of information relating to civil and

criminal proceedings; (3) disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosure to opposing counsel or

potential or actual witnesses in the

course of discovery, in litigation or

settlement negotiations, or in response

to a subpoena, where relevant or

potentially relevant to the proceeding;

(4) provide information or records to

any other appropriate domestic or

foreign governmental agency or self–

regulatory organization charged with the

responsibility of administering law or

investigating or prosecuting violations

of law or charged with enforcing or

implementing statutes, rules,

regulations or orders pursuant thereto;

(5) disclose information to bank and

consumer groups; (6) disclose

information to any person with whom

the OCC contracts to reproduce, by

typing, photocopy or other means, any

record within the system of records for

use by the OCC and its staff in

connection with their official duties or

to any person who is utilized by the

OCC to perform clerical or stenographic

functions relating to the official

business of the OCC.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records comprising this system are

maintained in file folders kept in

lockable file cabinets.

RETRIEVABILITY:

Access to the records is by name of

the individual litigant(s).

SAFEGUARDS:

Records are accessible only to

authorized personnel.

RETENTION AND DISPOSAL:

Records are updated periodically to

reflect changes and are maintained as

long as needed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Litigation Division, Law

Department, Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in the system or to gain

access to records maintained in the

system must submit a request

containing the following elements: (1)

Identity of the record system; (2)

identity of the category and type of

records sought; (3) the location of the

Comptroller of the Currency office

where the record might be stored; and

(4) at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

RECORD ACCESS PROCEDURES:

Contact the Disclosure Officer,

Communications Division, Office of the

Comptroller of the Currency, 250 E

Street, SW, Washington, DC 20219.

CONTESTING RECORD PROCEDURES:

Submit comments to the Disclosure

Officer, Communications Division,

Office of the Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219.

RECORD SOURCE CATEGORIES:

Individuals who file claims against or

otherwise are involved in legal

proceedings with the OCC and/or an

official or employee thereof in his or her

capacity as such; communications and

documents generated or received by the

OCC, its officials or employees in the

course of the legal proceedings;

applications and other filings made with

the OCC pursuant to law.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .221

SYSTEM NAME:

Professional Qualifications Records

for Municipal Securities Principals,

Municipal Securities Representatives,

and U.S. Government Securities

Associated Persons—Treasury/

Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency, 250 E Street SW, Washington,

DC 20219. Records stored in

computerized files are maintained off

premises at the National Association of

Securities Dealers, 9513 Key West

Avenue, Rockville, Maryland 20850.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who are or seek to be

associated with a municipal securities

dealer or a government securities

broker/dealer which is a national or

District of Columbia bank, or a

department, division, or subsidiary of

any such bank, in the capacity of

municipal securities principals,

municipal securities representatives, or

government security associated person.

CATEGORIES OF RECORDS IN THE SYSTEM:

These records contain identifying

information, detailed educational and

occupational histories, certain

professional qualifications, examination

information, disciplinary histories, and

information concerning the termination

of employment of individuals covered

by the system. Identifying information

includes name, address history, date

and place of birth, and may include

Social Security number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section 15B(c), 17 and 23 of the

Securities Exchange Act of 1934 (15

U.S.C. 78o–4(c)(5), 78o–5(a)(1)(B)(ii),

78q and 78w); and the general authority

of the National Banking Laws, 12 U.S.C.

1 et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

The information contained in these

records may be subject to the following

uses: (1) Referral to the appropriate

governmental authority, whether

Federal, State, local, or foreign, or to the

appropriate self–regulatory

organization, of such information as

may indicate a violation or potential

violation of law, regulation or rule. (2)

Referral to the appropriate court,

magistrate, or administrative law judge

of such information as may be relevant

to proceedings before any such court or

judicial officer. (3) Disclosure of such

information as may aid in the resolution

of any action or proceeding: (a) In which

the Federal securities or banking laws

are at issue; (b) In which the propriety

of any disclosure of information

contained in the system is at issue; or

(c) To which the Comptroller of the

Currency or a past or present member of

its staff is a party or otherwise involved

in an official capacity. (4) Disclosure to

a Federal, State, local, or foreign

governmental authority, or to a self–

regulatory organization, of such
56692 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

information as may be necessary to

obtain from such authority or

organization additional information

concerning the qualifications of an

individual covered by the system. (5)

Disclosure of such information as may

be necessary to respond to a request

from a Federal, State, local, or foreign

governmental authority, or from a self–

regulatory organization, for information

needed in connection with the issuance

of a license, granting of a benefit, or

similar action by such authority or

organization affecting an individual

covered by the system. (6) Disclosure of

such information as may be necessary to

respond to any Congressional inquiry

undertaken at the request of an

individual covered by the system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders

and on magnetic media.

RETRIEVABILITY:

Records are indexed by name of

individual, and by a numerical

identifier assigned by the National

Association of Securities Dealers

SAFEGUARDS:

File folders are stored in lockable

metal cabinets and computer memory

discs are accessed only by Authorized

Personnel.

RETENTION AND DISPOSAL:

Records are updated periodically to

reflect changes and maintained thirty

(30) years.

SYSTEM MANAGER(S) AND ADDRESS:

Capital Markets Division, Office of the

Chief National Bank Examiner, Office of

the Comptroller of the Currency, 250 E

Street SW, Washington, DC 20219.

NOTIFICATION PROCEDURE:

Inquiries, including name, date and

place of birth, should be addressed to

the System Manager. Inquirers may be

required to include a notarized

statement attesting to identity.

RECORD ACCESS PROCEDURES:

Same as notification procedure.

CONTESTING RECORD PROCEDURES:

Same as notification procedure.

RECORD SOURCE CATEGORIES:

Those individuals, and municipal and

U.S. Government securities dealers

described in the section entitled

‘‘Categories of Individuals Covered by

the System’’ provide the bulk of the

information in the system. Additional

input is provided by Federal, State,

local, and foreign governmental

authorities, and by self–regulatory

organizations, which regulate the

securities industry.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .300

SYSTEM NAME:

Administrative Personnel System—

Treasury/Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219. Components of

this system are geographically dispersed

throughout six (6) district offices.

Contact District Offices for addresses of

field offices within their jurisdiction.

(See addresses listed in Appendix of

OCC District Offices.)

CATEGORIES OF RECORDS IN THE SYSTEM:

Employment related administrative

records. This system contains internal

control type information about

employees and contractual users of

agency facilities and systems. The type

of records found within this system are:

List of individuals who are issued

building passes, credit or identification

cards, parking permits, accountable

property and travel documents; lists of

individuals who perform specialized

duties (building wardens, relocation

teams, safety officers, and civil defense

officers); reports about individuals who

are involved in accidents while

employed, and authorization codes for

use of internal computer systems.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

General authority — 12 U.S.C. 1 and

9, 5 U.S.C. 301. Specific authority is

derived from a number of laws,

regulations and Executive Orders.

Individuals wishing to obtain more

detailed information should write to the

Disclosure Officer, Communications,

250 E Street, SW, Washington, DC

20219.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1) The

Office of Personnel Management (OPM)

for the purpose of complying with

regulations issued by the OPM; (2) the

General Services Administration (GSA)

for the purpose of complying with

regulations issued by the GSA; (3) the

Department of Labor for the purpose of

investigating claims for work related

injuries.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders, magnetic tape, lists and

forms.

RETRIEVABILITY:

Records are retrieved primarily by

name (filed alphabetically by category of

records); secondary identifiers are used

to assure accuracy (date of birth, social

security number or employee

identification number).

SAFEGUARDS:

Records are stored in lockable

cabinets or secure rooms; access is

limited to officials who have a need for

the information; employees are trained

to make only authorized disclosures.

RETENTION AND DISPOSAL:

Personnel–type records are retained

for thirty (30) days after termination. All

other records are retained and destroyed

in accordance with published

disposition and retention schedules.

Individuals wishing more detailed

information should write to the

Disclosure Officer, Communications,

250 E Street, SW, Washington, DC

20219.

SYSTEM MANAGER(S) AND ADDRESS:

Senior Deputy Comptroller for

Administration, 250 E Street, SW,

Washington, DC 20219; Director,

Multinational and Regional Bank

Supervision, 250 E Street, SW,

Washington, DC 20219 (multinational

records only).

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or gain access to records

maintained in this system must submit

a written request containing the

following elements: (1) Identify the

record system; (2) Identify the category

and type of records sought; (3) Indicate

the location of the Comptroller of the

Currency office where last employed; (4)

Provide at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

RECORD ACCESS PROCEDURES:

Access to a record can be requested by

writing to the Disclosure Officer,

Communications, 250 E Street, SW,

Washington, DC 20219.

CONTESTING RECORD PROCEDURES:

Submit requests to the Disclosure

Officer at the above address.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56693

RECORD SOURCE CATEGORIES:

The information in these records was

provided by or verified by the subject of

the record, employers and co–workers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .310

SYSTEM NAME:

Financial System—Treasury/

Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency and Financial Management

Division, 250 E Street, SW, Washington,

DC 20219. Components of this system

are geographically dispersed throughout

six (6) district offices as well as

Washington, DC. (See addresses listed

in appendix of OCC District Offices.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and past employees of the

Office of the Comptroller of the

Currency.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains payroll and

disbursement type records including:

Travel records, debt information, and

information about employees. The types

of records found within this system are:

Award, allowance, salary, fund

advancement justification and

disbursement records; personnel

information; leave information; payroll

deductions for taxes, life and health

insurance, financial institutions,

retirement funds including the Federal

Employees Retirement System and the

Civil Service Retirement System, Thrift

Savings Plan, and charitable groups.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

General authority — 12 U.S.C. 1, 5

U.S.C. 301. Individuals wishing to

obtain more detailed information should

write to the Deputy Comptroller,

Communications, Office of the

Comptroller of the Currency,

Communications, 250 E Street, SW,

Washington, DC 20219.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Furnish the Internal Revenue Service

and other jurisdictions which are

authorized to tax the employee’s

compensation, with wage and tax

information in accordance with a

withholding agreement with the

Department of the Treasury pursuant to

5 U.S.C. 5516, 5517, and 5520; (2)

furnish the Office of Personnel

Management (OPM) with data to update

the Central Personnel Data File and

other statistical reports as required for

the purpose of complying with

regulations issued by OPM; (3) furnish

another Federal agency information to

effect interagency salary offset; to

furnish another Federal agency

information to effect interagency

administrative offset, except that

addresses obtained from the Internal

Revenue Service shall not be disclosed

to other governmental agencies; and to

furnish a debt collection agency

information for debt collection services.

Current mailing addresses acquired

from the Internal Revenue Service are

routinely released to debt collection

agencies for collection services; (4) the

General Services Administration (GSA)

for the purpose of complying with

regulations issued by GSA; (5) the

General Accounting Office for the

purpose of conducting audits; (6)

entities designated to receive payroll

deductions; (7) Department of Labor to

determine eligibility for unemployment

benefits; (8) disclose information to a

court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing Counsel or witnesses in the

course of civil discovery, litigation or

settlement negotiations in response to a

subpoena, or in connection with

criminal law proceedings.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Disclosures pursuant to 5 U.S.C.

552(b)(12) and section 3 of the Debt

Collection Act of 1982; Debt information

concerning a government claim against

an individual is also furnished in

accordance with 5 U.S.C. 552a(b)(12)

and section 3 of the Debt Collection Act

of 1982 (Pub. L. 97–365), to consumer

reporting agencies to encourage

repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in file folders, magnetic

media including computer discs and

tapes, microfiche, and hard copy

printout. Disbursement records are

stored at the Federal Records Center.

RETRIEVABILITY:

Records are retrieved primarily by

name (filed alphabetically), or an

assigned identification number (Social

Security Number or an assigned

identification number). Secondary

identifiers are used to assure accuracy of

data assessed, including date of birth,

Social Security number, or employee

identification number.

SAFEGUARDS:

File folders are stored in lockable

cabinets or secure rooms; access is

limited to officials who have a need for

the information; employees are trained

to make only authorized disclosures.

Computer records are accessed only by

authorized personnel.

RETENTION AND DISPOSAL:

Payroll and disbursement records are

retained by the Office in accordance

with the Comptroller of the Currency’s

Comprehensive Records Disposition

Schedule. Individuals wishing further

information should write to the

Disclosure Officer, Communications,

250 E Street, SW, Washington, DC

20219.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Comptroller for Systems and

Financial Management, 250 E Street,

SW, Washington, DC 20219.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system or gain

access to records maintained in this

system or contest any records contained

in the system must submit a request

containing the following elements: (1)

Identify the record system; (2) Identify

the category and type of records sought;

(3) Indicate the location of the

Comptroller of the Currency office

where last employed; and (4) Provide at

least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

RECORD ACCESS PROCEDURES:

Submit request to the Disclosure

Officer, Communications, 250 E Street,

SW, Washington, DC 20219.

CONTESTING RECORD PROCEDURES:

See Record access procedures above.

RECORD SOURCE CATEGORIES:

The information contained in these

records is provided by or verified by the

subject of the record and OCC

employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .320

SYSTEM NAME:

General Personnel System—Treasury/

Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency, 250 E Street, SW,
56694 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

Washington, DC 20219. Components of

this system are geographically dispersed

throughout six (6) District Offices. (See

addresses listed in Appendix of OCC

District Offices.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and past employees and

applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employment related biographical and

performance material. This category of

records is typically identified as

personnel type records and contains

data about employees and applicants.

The records found within this category

include: Performance evaluations;

educational, employment, medical and

military histories; employee benefit

applications, forms and claims; travel

and relocation claims; locator and

emergency contact information;

dependent and beneficiary information;

physical and qualification descriptions;

financial interest statements; personal

and family assets, liabilities and other

interests in business enterprises.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

General authority — 12 U.S.C. 1 and

9, 5 U.S.C. 301. Specific authority is

derived from a number of laws,

regulations and Executive Orders.

Individuals wishing to obtain more

detailed information should write to the

Deputy Controller, Communications,

250 E Street, SW, Washington, DC

20219.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1) The

Office of Personnel Management (OPM)

for the purpose of complying with

regulations issued by the OPM; (2) the

Veterans Administration (VA) for the

purposes of determining veterans

preference and pension benefits; (3) the

Equal Employment Opportunity

Commission for the purpose of

providing minority information and

case reports; (4) respond to requests

from labor organizations for names of

employees and identifying information;

(5) the Department of Labor for the

purpose of reporting health and safety

matters; (6) the General Services

Administration (GSA) for the purpose of

complying with regulations issued by

GSA; (7) the Merit Systems Protection

Board for the purpose of providing

necessary information relating to

employee appeals; (8) the Department of

Labor to provide information relative to

Unemployment Compensation and

OWCP claims.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders, magnetic media,

microfiche, printouts, lists and forms.

RETRIEVABILITY:

Records are retrieved primarily by

name (filed alphabetically by category of

records). Secondary identifiers are used

to assure accuracy (date of birth, Social

Security number or employee

identification number).

SAFEGUARDS:

Records are stored in lockable

cabinets, electronic data bases requiring

security access codes or secure rooms;

access is limited to officials who have

a need for the information; employees

are trained to make only authorized

disclosures. Records maintained with

vendors are under contractual obligation

to maintain confidentiality.

RETENTION AND DISPOSAL:

Most personnel–type records are

retained for thirty (30) days after

termination, at which time they are

transferred to the Federal Records

Center or destroyed. Some records are

retained for varying periods of time in

accordance with Federal Personnel

Manual Regulations. Individuals

wishing more detailed information

should write to the Disclosure Officer,

Communications, 250 E Street, SW,

Washington, DC 20219.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Comptroller for Resource

Management, 250 E Street, SW,

Washington, DC 20219.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or gain access to records

maintained in this system must submit

a written request containing the

following elements: (1) Identify the

record system; (2) Identify the category

and type of records sought; (3) Indicate

the location of the Comptroller of the

Currency office where last employed or

where application for employment was

made; (4) Provide at least two secondary

identifications (date of birth, employee

identification number, dates of

employment or similar information).

RECORD ACCESS PROCEDURES:

Disclosure Officer, Communications,

250 E Street, SW, Washington, DC

20219.

CONTESTING RECORD PROCEDURES:

Submit requests to the Disclosure

Officer, Communications, 250 E Street,

SW, Washington, DC 20219.

RECORD SOURCE CATEGORIES:

The information contained in these

records was provided or verified by the

subject of the record, employers, co–

workers, friends, neighbors and

associates listed as references, financial

and educational institutions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/Comptroller .500

SYSTEM NAME:

Chief Counsel’s Management

Information System—Treasury/

Comptroller.

SYSTEM LOCATION:

Office of the Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219. Physical

components of this system are also

located in district offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have requested

information or action from the Law

Department of the Comptroller of the

Currency and individuals referenced in

documents received by the Law

Department in the course of the

Agency’s bank supervisory functions.

CATEGORIES OF RECORDS IN THE SYSTEM:

The Chief Counsel’s Management

Information System consists of one

database: The Work Assignment and

Control System; Information contained

in the system includes, inter alia, name

of the author and/or correspondent and

the organization to which the author/

correspondent belongs, the date of the

correspondence, the city, state and

region in which correspondent

organization is located, the work type,

the bank involved, and the subject.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 1, 12 U.S.C. 9, 12 U.S.C.

481, 5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56695

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

These records are maintained in

computer data banks, computer tapes

and printouts, and in file cabinets.

RETRIEVABILITY:

All records are indexed on a variety

of data fields including correspondent

name and location, bank name and

location, subject, statutory provisions,

and date.

SAFEGUARDS:

All records are indexed through

computer indices. Only employees

within the Law Department with proper

user identification and passwords have

access to the computer banks.

Employees are trained to make

authorized disclosures only to those

individuals who have a need for the

information. Passwords and user IDs are

changed frequently.

RETENTION AND DISPOSAL:

Records are generally maintained in

the on–line data bank until it is

determined that on–line access is not

required. Thereafter the records are

archived in an off–line storage system.

Records in file cabinets are maintained

indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Executive Assistant to the Chief

Counsel, Comptroller of the Currency,

250 E Street, SW, Washington, DC

20219.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in the system or to gain

access to records maintained in the

system must submit a request

containing the following elements: (1)

Identity of the record system; (2)

identity of the category type of records

sought; (3) the location of the

Comptroller of the Currency Office

where the record might be stored; and

(4) at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment, or similar information).

Submit request to the Disclosure Officer,

Communications, 250 E Street, SW.,

Washington, DC 20219. The system

contains records which are exempt

under 5 U.S.C. 552a (j)(2) or 552a (k)(2).

RECORD ACCESS PROCEDURES:

Same as Notification.

CONTESTING RECORD PROCEDURES:

Same as Notification. Requests should

be submitted to the Disclosure Officer,

Communications, Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219.

RECORD SOURCE CATEGORIES:

Materials received by the Law

Department from various sources

including, inter alia, persons involved

in sending inquiries to the Law

Department and documents received by

the Law Department in the course of the

Agency’s bank supervisory function.

The Chief Counsel’s Management

Information System contains certain

records which have been designated as

exempt from certain provisions of the

Privacy Act.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3)(4), (d)(1)(2)(3)(4),

(e)(1)(2)(3)(4), (G), (H), and (I), (e)(5) and

(8), (f) and (g) of the Privacy Act

pursuant to 5 U.S.C. 552a (j)(2) and

(k)(2).

Appendix A - Addresses of OCC District

Offices:

Northeastern District: New York District

Office, 1114 Avenue of the Americas, Suite

3900, New York, NY 10036. (212) 819-

9860.

Southeastern District: Atlanta District Office,

Marquis One Tower, Suite 600, 245

Peachtree Center Ave., N.E., Atlanta, GA

30303. (404) 659-8855.

Central District: Chicago District Office, One

Financial Place, Suite 2700, 44 South

LaSalle Street, Chicago, IL 60605. (312)

663-8000.

Midwestern District: Kansas City District

Office, 2345 Grand Avenue, Suite 700,

Kansas City, MO 64108-2683. (816) 556-

1800.

Southwestern District: Dallas District Office,

1600 Lincoln Plaza, 500 North Akard,

Dallas, TX. (214) 720-0656.

Western District: San Francisco District

Office, 50 Fremont Street, Suite 3900, San

Francisco, CA 94105. (415) 545-5900.

BILLING CODE: 4810–33–F

Bureau of Engraving and Printing

Treasury/BEP .002

SYSTEM NAME:

Personal Property Claim File—

Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Civilian officers and employees of the

Bureau of Engraving and Printing,

former employees and their survivors

having claim for damage to or loss of

personal property incident to their

service.

CATEGORIES OF RECORDS IN THE SYSTEM:

Contains investigative and

adjudication documents relative to

personal property damage claim.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Military Personnel and Civilian

Employees’ Claims Act of 1964, as

amended, Public Law 88–558.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2