Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56859

District Counsel’s Office, IRS, Suite 350,

10850 Richmond Avenue, Houston, Texas

77042-4775

District Counsel’s Office, IRS, Suite 320, 500

West Main, Oklahoma City, Oklahoma

73102

District Counsel’s Office, IRS, Suite 1500,

3225 N. Central Avenue, Phoenix, Arizona

85012

District Counsel, IRS, Room 131, Wallace F.

Bennett Federal Building, 125 South State

Street, Salt Lake City, Utah 84138

District Counsel’s Office, IRS, Room 607, 949

East Thirty-sixth Avenue, Anchorage,

Alaska 99508

District Counsel’s Office, IRS, Box 024, 550

West Fort Street, Boise, Idaho 83724

District Counsel’s Office, IRS,7119 PJKK

Federal Building, 300 Ala Moana

Boulevard, Honolulu, Hawaii 96850

District Counsel’s Office, IRS, Fourth Floor,

Chet Holifield Building, 24000 Avila Road,

Laguna Niguel, California 92656

District Counsel’s Office, IRS, 4750 Oakey,

Suite 403, Las Vegas, Nevada 89102

District Counsel’s Office, IRS, 3018 Federal

Building, 300 N. Los Angeles Street, Los

Angeles, California 90012

District Counsel’s Office, IRS, 222 SW.

Columbia, Suite 450, Portland, Oregon

97201

District Counsel’s Office, IRS, 4330 Watt

Avenue, Suite 470, North Highlands,

California 95660

District Counsel’s Office, IRS, Suite 901, 701

B Street, San Diego, California 92101

District Counsel’s Office, IRS, Room 504, 160

Spear Street, San Francisco, California

94105

District Counsel’s Office, IRS, Suite 505, 55

South Market Street, San Jose, California

95113

District Counsel’s Office, IRS, 2710 Federal

Building, 915 Second Avenue, Seattle,

Washington 98174

District Counsel’s Office, IRS, 950 Hampshire

Road, East Pavilion, Thousand Oaks,

California 91361

BILLING CODE: 4830–01–F

United States Mint

Treasury/U.S. Mint .001

SYSTEM NAME:

Cash Receivable Accounting

Information System — Treasury/United

States Mint.

SYSTEM LOCATION:

United States Mint, Judiciary Square

Building, 633 3rd Street, NW,

Washington, DC 20220; United States

Mint, 151 North Independence Mall

East, Philadelphia, PA 19106; United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; United States Mint,

155 Hermann Street, San Francisco, CA

94102; United States Mint, West Point,

NY 10996; United States Bullion

Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees and former employees of

the United States Mint and the general

public who have: (a) Served on jury

duty when employed by the United

States Mint; (b) Paid for lost

Government property belonging to the

Mint; (c) Purchased numismatic items

from Mint sales outlets; and (d) Have

obtained travel advances.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Receivables due from Mint

employees, former employees and

general public for lost Government

property, salary overpayments, and cash

sales of over–the–counter numismatic

items; and (2) Receivables due from

Mint employees and former employees

who have outstanding travel advances.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 5537 and 31 U.S.C. 5111

(a)(3).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Accounting offices,

managers, supervisors and government

officials pertaining to cash receivables

and debts owed the Government; (2)

appropriate Federal, state, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license; (3) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (5)

foreign governments in accordance with

formal or informal international

agreements; (6) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (7) the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (8) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (9) third

parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper documents.

RETRIEVABILITY:

Name or number substitute.

SAFEGUARDS:

Storage in filing cabinets with access

by authorized accounting personnel.

RETENTION AND DISPOSAL:

General records control schedule,

GAO rules and regulations, United

States Mint Records Control Schedule.

Records are destroyed in accordance

with National Archives and Records

Administration regulations.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Financial Officer, United States

Mint, Judiciary Square Building, 633

3rd Street, NW, Washington, DC 20220;

Financial Manager, United States Mint,

151 North Independence Mall East,

Philadelphia, PA 19106; Financial

Manager, United States Mint, 320 West

Colfax Avenue, Denver, CO 80204;

Financial Manager, United States Mint,

155 Hermann Street, San Francisco, CA

94102; Chief, Accounting Division,

United States Mint, West Point, NY

10996; Administrative Officer, United

States Bullion Depository, Fort Knox,

KY 40121.

NOTIFICATION PROCEDURE:

Refer to System manager(s) and

address. An employee or former

employee is required to show an

identification such as: (a) Employee

identification; (b) Driver’s license; (c)

Other means of identification, including

social security number and date of birth.

RECORD ACCESS PROCEDURES:

For information on procedures for

gaining access to and contesting records,

individuals may contact the following

official: Chief, Executive Secretariat,

United States Mint, Judiciary Square

Building, Room 715, 633 3rd Street,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

U.S. Mint employees and appropriate

agency officials.
56860 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/U.S. Mint .002

SYSTEM NAME:

Current Employee Security

Identification Record — Treasury/

United States Mint.

SYSTEM LOCATION:

United States Mint, Judiciary Square

Building, 633 3rd Street, NW,

Washington, DC 20220; United States

Mint, 151 North Independence Mall

East, Philadelphia, PA 19106; United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; United States Mint,

155 Hermann Street, San Francisco, CA

94102; United States Mint, West Point,

NY 10996; United States Bullion

Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current United States Mint

employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Security information system is used to

verify proper admittance to restricted

areas within the Mint facilities. The

card record (Mint Form 8925) provides

the name of the employee, date and

place of birth, descriptive data on

height, weight, hair and eyes; office and

division in which employed; along with

photograph and signature of the

employee. The record also indicates

approval by facility management for the

issuance of personal identification to

the employee, which is subsequently

carried by the employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

40 U.S.C. 318–318c.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Appropriate Federal,

state, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (2) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (4)

foreign governments in accordance with

formal or informal international

agreements; (5) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (7) third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are 5’’ x 8’’ cards filed in

Kardex Binder or circular–type index

system; or computerized database

management system.

RETRIEVABILITY:

Alphabetical by name.

SAFEGUARDS:

Maintained in secure area by security

officers.

RETENTION AND DISPOSAL:

Records are retained until separation

of the employee and are destroyed upon

termination in accordance with National

Archives and Records Administration

rules and regulations.

SYSTEM MANAGER(S) AND ADDRESS:

Security Officer (Coordinator),

Treasury Department, United States

Mint, Judiciary Square Building, 633

3rd Street, NW, Washington, DC 20220;

Security Officer (Facility Manager),

United States Mint, 151 North

Independence Mall East, Philadelphia,

PA 19106; Security Officer (Facility

Manager), United States Mint, 320 West

Colfax Avenue, Denver, CO 80204;

Security Officer (Facility Manager),

United States Mint, 155 Hermann Street,

San Francisco, CA 94102; Security

Officer (Facility Manager), United States

Mint, West Point, NY 10996; Security

Officer (Facility Manager), United States

Bullion Depository, Fort Knox, KY

40121.

NOTIFICATION PROCEDURE:

Refer to System manager(s) and

address. An employee is free to examine

his card record upon request, after

properly identifying himself as the

subject of record. The following are

used as proof of identity: (a) Employee

identification; (b) Driver’s license; and

(c) Other acceptable identifying

documents.

RECORD ACCESS PROCEDURES:

For information on procedures for

gaining access to and contesting records,

individuals may contact the following

official: Chief, Executive Secretariat,

United States Mint, Judiciary Square

Building, Room 715, 633 3rd Street,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

Personal information provided by the

employee and identification approval by

management staff.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/U.S. Mint .003

SYSTEM NAME:

Employee and Former Employee

Travel and Training Accounting

Information System — Treasury/United

States Mint.

SYSTEM LOCATION:

United States Mint, Judiciary Square

Building, 633 3rd Street, NW,

Washington, DC 20220; United States

Mint, 151 North Independence Mall

East, Philadelphia, PA 19106; United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; United States Mint,

155 Hermann Street, San Francisco, CA

94102; United States Mint, West Point,

NY 10996; United States Bullion

Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees and former employees of

the United States Mint who have

engaged in travel and training.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) SF 1166 Voucher and Schedule of

Payments with supporting documents

such as: (a) SF 1012 Travel Voucher; (b)

SF 1028 Application and Account for

Advance of Funds; (2) Travel

Authorities; (3) Government Travel

Request SF 1169; (4) SF–182, Request,

Authorization, Agreement and

Certification of Training.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. Chapters 41 and 57.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Accounting offices,
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56861

managers, supervisors and government

officials pertaining to cash receivables

and debts owed the Government; (2)

appropriate Federal, state, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license; (3) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (5)

foreign governments in accordance with

formal or informal international

agreements; (6) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (7) the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (8) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (9) third

parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper documents.

RETRIEVABILITY:

Name or number substitute (social

security number, authority number)

SAFEGUARDS:

Stored in filing cabinets with access

by authorized accounting personnel.

RETENTION AND DISPOSAL:

General Records Control Schedule,

GAO rules and regulations, United

States Mint Records Control Schedule

are destroyed in accordance with

National Archives and Records

Administration regulations.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Financial Officer, United States

Mint, Judiciary Square Building, 633

3rd Street, NW, Washington, DC 20220;

Financial Manager, United States Mint,

151 North Independence Mall East,

Philadelphia, PA 19106; Financial

Manager, United States Mint, 320 West

Colfax Avenue, Denver, CO 80204;

Financial Manager, United States Mint,

155 Hermann Street, San Francisco, CA

94102; Chief, Accounting Division,

United States Mint, West Point, NY

10996; Administrative Officer, United

States Bullion Depository, Fort Knox,

KY 40121.

NOTIFICATION PROCEDURE:

Refer to System manager(s) and

address. An employee or former

employee is required to show an

identification such as: (a) Employee

identification; (b) Driver’s license; and

(c) Other means of identification

including social security number and

date of birth.

RECORD ACCESS PROCEDURES:

For information on procedures for

gaining access to and contesting records,

individuals may contact the following

official: Chief, Executive Secretariat,

United States Mint, Judiciary Square

Building, Room 715, 633 3rd Street,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

United States Mint employees and

appropriate agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/U.S. Mint .004

SYSTEM NAME:

Occupational Safety and Health,

Accident and Injury Records, and

Claims for Injuries or Damage

Compensation Records — Treasury/

United States Mint.

SYSTEM LOCATION:

Location and Category of Records

Maintained: United States Mint,

Judiciary Square Building, 633 3rd

Street, NW, Washington, DC 20220 —

Accident/Injury/Illness Records,

Vehicle Accident, and Claims against

the Government; United States Mint,

151 North Independence Mall East,

Philadelphia, PA 19106 — Accident/

Injury/Illness Records, Motor Vehicle

Accident Data, Claims against the

Government, Safety Equipment Logs,

and Operators Training/Licensing;

United States Mint, 320 West Colfax

Avenue, Denver, CO 80204; Accident/

Injury/Illness Records, Motor Vehicle

Accident Data, Claims against the

Government, Safety Equipment Logs,

and Operators Licensing; United States

Mint, 155 Hermann Street, San

Francisco, CA 94102; Accident/Injury/

Illness Records, Motor Vehicle Accident

Data, Claims against the Government,

Safety Equipment Logs, and Operators

Training/ Licensing; United States Mint,

West Point, NY 10996; Accident/Injury/

Illness Records, Motor Vehicle Accident

Data, Claims against the Government,

and Safety Equipment Logs; United

States Bullion Depository, Fort Knox,

KY 40121; Accident/Injury/Illness

Records, Motor Vehicle Accident Data,

and Claims against the Government.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

United States Mint employees, former

employees and members of the public.

CATEGORIES OF RECORDS IN THE SYSTEM:

Refer to System location.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR

part 1910; E.O. 12196, 28 U.S.C. 2680 et

seq; 31 U.S.C. 3701 and 3721; and 31

CFR parts 3 and 4.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Appropriate Federal,

state, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (2) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (4)

foreign governments in accordance with

formal or informal international

agreements; (5) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (7) third parties during the
56862 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation; (8)

physicians providing medical services

or advice to Mint management and/or

employees, or to private physicians of

Mint employees, for the purpose of

assisting in making medical diagnoses

or treatment.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper documents.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Locked file cabinets available to

authorized personnel only.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Control

Schedules; DOL, OSHA; EPA; and

United States Mint Records Control

Schedules; are destroyed in accordance

with National Archives and Records

Administration rules and regulations.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Director for Human

Resources, Treasury Department, United

States Mint, Judiciary Square Building,

633 3rd Street, NW, Washington, DC

20220; Personnel Officer and Safety

Officer, United States Mint, 151 North

Independence Mall East, Philadelphia,

PA 19106; Personnel Officer, United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; Personnel Officer,

United States Mint, 155 Hermann Street,

San Francisco, CA 94102;

Administrative Officer, United States

Mint, West Point, NY 10996;

Administrative Officer, United States

Bullion Depository, Fort Knox, KY

40121.

NOTIFICATION PROCEDURE:

Refer to System manager(s) and

address. An employee or former

employee is required to show an

identification such as: (a) Employee

identification; (b) Driver’s license; and

(c) Other means of identification,

including social security number and

date of birth.

RECORD ACCESS PROCEDURES:

For information on procedures for

gaining access to and contesting records,

individuals may contact the following

official: Chief, Executive Secretariat,

United States Mint, Judiciary Square

Building, Room 715, 633 3rd Street,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

Employees, supervisors, medical staff,

general public, and visitors to the

facilities of the United States Mint.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/U.S. Mint .005

SYSTEM NAME:

Employee – Supervisor Performance

Evaluation, Counseling and Time and

Attendance Records — Treasury/United

States Mint.

SYSTEM LOCATION:

United States Mint, 155 Hermann

Street, San Francisco, CA 94102; United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; United States Mint,

Judiciary Square Building, 633 3rd

Street, NW, Washington, DC 20220;

United States Mint, 151 North

Independence Mall East, Philadelphia,

PA 19106; United States Mint, West

Point, NY; United States Bullion

Depository, Fort Knox, KY 40121; and

United States Mint, Customer Service

Center, Matland Building, 10001

Aerospace Road, Lanham, MD 20706.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

United States Mint employees and

former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information necessary for managers

and supervisors to effectively carry out

supervisory responsibilities. Included

are such records as: Copies of personnel

actions, performance appraisal

including production and control,

disciplinary actions, overtime reports,

tardiness reports, work assignments,

training reports, applications for

employment, home addresses, leave

reports, employee awards. (Supervisors

maintain varying combinations of the

above records. Some supervisors may

maintain all or none of the above

records depending upon the nature and

size of the operation or organization and

the number of individuals supervised.)

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301 and FPM Supplement

990 – 1, Section 3.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Appropriate Federal,

state, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (2) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (4)

foreign governments in accordance with

formal or informal international

agreements; (5) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (7) third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper documents maintained in

folders.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Stored in file cabinets and desks of

supervisors.

RETENTION AND DISPOSAL:

Retained as long as employee is under

their supervision.

SYSTEM MANAGER(S) AND ADDRESS:

Associate and Assistant Directors and

Director’s Staff, United States Mint,

Judiciary Square Building, 633 3rd

Street, NW, Washington, DC 20220, and

Customer Service Center, Matland

Building, 10001 Aerospace Road,

Lanham, MD 20706; Superintendent,

United States Mint, 151 North

Independence Mall East, Philadelphia,

PA 19106; Superintendent, United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; Superintendent,

United States Mint, 155 Hermann Street,

San Francisco, CA 94102;

Superintendent, United States Mint,
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56863

West Point, NY 10996; Officer–in–

Charge, United States Bullion

Depository, Fort Knox, KY 40121.

NOTIFICATION PROCEDURE:

Refer to System manager(s) and

address. Employee or former employee

is required to show identification such

as: identification card, driver’s license.

RECORD ACCESS PROCEDURES:

For information on procedures for

gaining access to and contesting records,

individuals may contact the following

official: Chief, Executive Secretariat,

United States Mint, Judiciary Square

Building, Room 715, 633 3rd Street,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

Employees, previous employers, and

appropriate agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/U.S. Mint .007

SYSTEM NAME:

General Correspondence — Treasury/

United States Mint.

SYSTEM LOCATION:

United States Mint, Judiciary Square,

633 3rd Street, NW, Washington, DC

20220

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Members of the public, Members of

Congress, Mint officials and officials

from other Federal agencies.

CATEGORIES OF RECORDS IN THE SYSTEM:

Incoming correspondence and replies

pertaining to the mission, function and

operation of the United States Mint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 5131 and 5132.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Appropriate Federal,

state, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (2) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (4)

foreign governments in accordance with

formal or informal international

agreements; (5) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (7) third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper documents.

RETRIEVABILITY:

By name (limited retrievability by

subject and/or control number)

SAFEGUARDS:

Maintained in limited access area

available only to appropriate agency

officials.

RETENTION AND DISPOSAL:

In accordance with the National

Archives and Records Administration’s

General Records Control Schedule and

the United States Mint Records Control

Schedule. Destroyed in accordance with

National Archives and Records

Administration regulation.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Executive Secretariat, United

States Mint, Judiciary Square Building,

633 3rd Street, NW, Washington, DC

20220.

NOTIFICATION PROCEDURE:

Refer to System Manager for addresses

to which inquiries may be addressed

and addresses at which the individual

may present a request as to whether a

system contains records pertaining to

himself/herself. The individual must

supply his/her name.

RECORD ACCESS PROCEDURES:

For information on procedures for

gaining access to and contesting records,

individuals may contact the following

official: Chief, Executive Secretariat,

United States Mint, Judiciary Square

Building, 633 3rd Street, NW,

Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

The general public, Members of

Congress and Federal officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/U.S. Mint .008

SYSTEM NAME:

Criminal Investigations Files —

Treasury/United States Mint.

SYSTEM LOCATION:

United States Mint, Judiciary Square

Building, 633 3rd Street, NW,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Mint employees and members of the

public suspected of criminal

misconduct against the United States

Mint.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name of individual, location of Mint

facility, and reports by security

personnel of the U.S. Mint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Title 18 U.S.C.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Appropriate Federal,

state, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (2) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (4)

foreign governments in accordance with

formal or informal international

agreements; (5) a congressional office in
56864 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (7) third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper documents.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Files are kept in a locked metal file

cabinet in an area accessible to

authorized agency officials.

RETENTION AND DISPOSAL:

Retained in accordance with United

States Mint Records Control Schedule;

are destroyed in accordance with

National Archives and Records

Administration rules and regulations.

SYSTEM MANAGER(S) AND ADDRESS:

Mint Security Office, United States

Mint, Judiciary Square Building, 633

3rd Street, NW, Washington, DC 20220.

NOTIFICATION PROCEDURES:

Refer to System manager(s) and

address.

RECORD ACCESS PROCEDURES:

For information on procedures for

gaining access to and contesting records,

individuals may contact the following

official: Chief, Executive Secretariat,

United States Mint, Judiciary Square

Building, Room 715, 633 3rd Street,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

United States Mint and other law

enforcement officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

As authorized by 5 U.S.C. 552a (j) and

(k); this system is exempt from the

following provisions, subsections (c)(3),

(d), (e)(1); (e)(4) (G), (H), and (I) and (f)

of 5 U.S.C. 552a.

Treasury/U.S. Mint .009

SYSTEM NAME:

Numismatic Coin Operations System

(NUCOS) Records; Customer Mailing

List, Order Processing Record for Coin

Sets, Medals and Numismatic Items,

and records of undelivered orders —

Treasury/Mint.

SYSTEM LOCATION:

United States Mint, Judiciary Square

Building, 633 3rd Street, NW,

Washington, DC 20220 and Customer

Service Center, Matland Building, 10001

Aerospace Road, Lanham, MD 20706.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Members of the public.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names, addresses, order history of

customers purchasing numismatic items

and of individuals who wish to receive

notification of numismatic offerings by

the Mint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 5111, 5112, 5132 and 31

CFR part 92.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Accounting offices,

managers, supervisors and government

officials pertaining to cash receivables

and debts owed the Government; (2)

appropriate Federal, state, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license; (3) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (5)

foreign governments in accordance with

formal or informal international

agreements; (6) a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (7) the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (8) third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic tape, discs, paper and cards:

RETRIEVABILITY:

Name, customer number or order

number.

SAFEGUARDS:

CRT, password protection; only

designated persons may request

computer generated reports. Access to

any information pertaining to any

individual is limited to only those

individuals requiring the information to

accommodate handling of transactions

with the customers. Separation of

functions; source documents

maintained in one division and

programming systems in another.

RETENTION AND DISPOSAL:

In accordance with the National

Archives and Records Administration

General Records Control Schedule and

the United States Mint Records Control

Schedule; are destroyed in accordance

with National Archives and Records

Administration regulations. Customer

names and addresses are maintained as

long as they are active.

SYSTEM MANAGER(S) AND ADDRESS:

Associate Director for Marketing,

Judiciary Square Building, 633 3rd

Street, NW., Washington, DC 20220.

NOTIFICATION PROCEDURE:

Refer to System manager(s) and

address. Individuals should supply

order number as provided on order card

or copy of both sides of canceled check;

customer number which appears on

pre–printed order cards or on face of

check.

RECORD ACCESS PROCEDURES:

For information on procedures for

gaining access to and contesting records,

individuals may contact the following

official: Chief, Executive Secretariat,

United States Mint, Judiciary Square

Building, Room 715, 633 3rd Street,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

Members of the public and

appropriate government officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56865

Treasury/U.S. Mint .012

SYSTEM NAME:

Grievances. Union/Agency Negotiated

Grievances; Adverse Performance Based

Personnel Actions; Discrimination

Complaints; Third Party Actions —

Treasury/United States Mint.

SYSTEM LOCATION:

United States Mint, Judiciary Square

Building, 633 3rd Street, NW,

Washington, DC 20220; United States

Mint, 151 North Independence Mall

East, Philadelphia, PA 19106; United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; United States Mint,

155 Hermann Street, San Francisco, CA

94102; United States Mint, West Point,

NY 10996; United States Bullion

Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees and former employees of

the United States Mint.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system of records contains

information or documents relating to

employee grievances filed under

provisions of negotiated grievance

procedures, administrative grievance

procedures, adverse action procedures,

performance based action procedures,

and discrimination complaint

procedures, including decision of

appropriate third parties where

applicable.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 7701 and 7702; 5 U.S.C. Ch.

75; and 5 U.S.C. Ch. 71. Executive

Orders 11491, 11616, 11636, 11838,

11901, 12027, 12107; 29 CFR part 1613;

negotiated agreements between the

United States Mint and exclusively

recognized labor unions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Appropriate Federal,

state, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (2) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (4) a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(5) the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (7) third

parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

These records are maintained in file

folders or binders.

RETRIEVABILITY:

These records are filed by the names

of the individuals on whom they are

maintained or by the subject of the

action.

SAFEGUARDS:

Access to and use of these records are

limited to those agency officials whose

official duties require such access.

RETENTION AND DISPOSAL:

Retained in accordance with the

United States Mint Records Control

Schedules; are destroyed in accordance

with National Archives and Records

Administration rules and regulations.

SYSTEM MANAGER(S) AND ADDRESS:

For current and former employees:

Assistant Director for Human Resources,

United States Mint, Department of the

Treasury, Judiciary Square Building,

633 3rd Street, NW, Washington, DC

20220. Personnel Officer, United States

Mint, 151 North Independence Mall

East, Philadelphia, PA 19106. Personnel

Officer, United States Mint, 320 West

Colfax Avenue, Denver, CO 80204.

Personnel Officer, United States Mint,

155 Hermann Street, San Francisco, CA

94102. Administrative Officer, United

States Mint, West Point, NY 10996.

Administrative Officer, United States

Bullion Depository, Fort Knox, KY

40121.

NOTIFICATION PROCEDURE:

Individuals who have filed an action

are provided a copy of the record. They

may, however, contact the System

Manager indicated above regarding the

existence of such records pertaining to

them. It is necessary to furnish

information sufficient to verify the

identity of the requester such as full

name, date of birth, a brief description

of the grievance and the approximate

date of submission.

RECORD ACCESS PROCEDURES:

Individuals who have filed a

grievance, appeal, or complaint about a

decision or determination made by an

agency or about conditions existing in

an agency already have been provided a

copy of the record. The contest,

amendment, or correction of a record is

permitted during the prosecution of the

action to whom the record pertains.

However, after a case has been closed,

an individual may gain access to, or

contest the official copy of the grievance

record by writing the appropriate

System Manager indicated above.

Individuals should provide name, date

of birth, a brief description of the action

and the approximate date of submission.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

The sources of these records are as

follows: (a) Individual to whom the

record pertains; (b) Agency officials; (c)

Affidavits or statements from

employee(s); (d) Testimonies of

witnesses; (e) Official documents and

correspondence relating to the

grievance.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

BILLING CODE: 4810–37–F

Bureau of the Public Debt

Treasury/BPD .001

SYSTEM NAME:

Personnel and Administrative

Records—Treasury/BPD.

SYSTEM LOCATION:

Records are maintained at the

following Bureau of the Public Debt

locations: 200 Third Street, Parkersburg,

WV 26106; Park Center, 90 Park Center,

Parkersburg, WV 26101; H.J. Hintgen

Building, 2nd and Avery Streets,

Parkersburg, WV 26102; 999 E Street,

NW, Washington, DC 20239; 300–13th

Street, SW, Washington, DC 20239; and

800 K Street, NW, Washington, DC

20226. Copies of some documents have

been duplicated for maintenance by