Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56695

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

These records are maintained in

computer data banks, computer tapes

and printouts, and in file cabinets.

RETRIEVABILITY:

All records are indexed on a variety

of data fields including correspondent

name and location, bank name and

location, subject, statutory provisions,

and date.

SAFEGUARDS:

All records are indexed through

computer indices. Only employees

within the Law Department with proper

user identification and passwords have

access to the computer banks.

Employees are trained to make

authorized disclosures only to those

individuals who have a need for the

information. Passwords and user IDs are

changed frequently.

RETENTION AND DISPOSAL:

Records are generally maintained in

the on–line data bank until it is

determined that on–line access is not

required. Thereafter the records are

archived in an off–line storage system.

Records in file cabinets are maintained

indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Executive Assistant to the Chief

Counsel, Comptroller of the Currency,

250 E Street, SW, Washington, DC

20219.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in the system or to gain

access to records maintained in the

system must submit a request

containing the following elements: (1)

Identity of the record system; (2)

identity of the category type of records

sought; (3) the location of the

Comptroller of the Currency Office

where the record might be stored; and

(4) at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment, or similar information).

Submit request to the Disclosure Officer,

Communications, 250 E Street, SW.,

Washington, DC 20219. The system

contains records which are exempt

under 5 U.S.C. 552a (j)(2) or 552a (k)(2).

RECORD ACCESS PROCEDURES:

Same as Notification.

CONTESTING RECORD PROCEDURES:

Same as Notification. Requests should

be submitted to the Disclosure Officer,

Communications, Comptroller of the

Currency, 250 E Street, SW,

Washington, DC 20219.

RECORD SOURCE CATEGORIES:

Materials received by the Law

Department from various sources

including, inter alia, persons involved

in sending inquiries to the Law

Department and documents received by

the Law Department in the course of the

Agency’s bank supervisory function.

The Chief Counsel’s Management

Information System contains certain

records which have been designated as

exempt from certain provisions of the

Privacy Act.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3)(4), (d)(1)(2)(3)(4),

(e)(1)(2)(3)(4), (G), (H), and (I), (e)(5) and

(8), (f) and (g) of the Privacy Act

pursuant to 5 U.S.C. 552a (j)(2) and

(k)(2).

Appendix A - Addresses of OCC District

Offices:

Northeastern District: New York District

Office, 1114 Avenue of the Americas, Suite

3900, New York, NY 10036. (212) 819-

9860.

Southeastern District: Atlanta District Office,

Marquis One Tower, Suite 600, 245

Peachtree Center Ave., N.E., Atlanta, GA

30303. (404) 659-8855.

Central District: Chicago District Office, One

Financial Place, Suite 2700, 44 South

LaSalle Street, Chicago, IL 60605. (312)

663-8000.

Midwestern District: Kansas City District

Office, 2345 Grand Avenue, Suite 700,

Kansas City, MO 64108-2683. (816) 556-

1800.

Southwestern District: Dallas District Office,

1600 Lincoln Plaza, 500 North Akard,

Dallas, TX. (214) 720-0656.

Western District: San Francisco District

Office, 50 Fremont Street, Suite 3900, San

Francisco, CA 94105. (415) 545-5900.

BILLING CODE: 4810–33–F

Bureau of Engraving and Printing

Treasury/BEP .002

SYSTEM NAME:

Personal Property Claim File—

Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Civilian officers and employees of the

Bureau of Engraving and Printing,

former employees and their survivors

having claim for damage to or loss of

personal property incident to their

service.

CATEGORIES OF RECORDS IN THE SYSTEM:

Contains investigative and

adjudication documents relative to

personal property damage claim.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Military Personnel and Civilian

Employees’ Claims Act of 1964, as

amended, Public Law 88–558.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2
56696 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (7) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folder.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Access is limited to Office of Chief

Counsel staff.

RETENTION AND DISPOSAL:

Retained three years after case is

closed, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Office of Chief Counsel, Bureau of

Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individuals having claim for damage

to or loss of personal property.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .004

SYSTEM NAME:

Counseling Records—Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228, and Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Ft. Worth,

Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees whose actions or conduct

warrants counseling.

CATEGORIES OF RECORDS IN THE SYSTEM:

Contains correspondence relative to

counseling information and follow–up

reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains, contingent upon that

individual signing a release of

information form; (5) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (6) provide general

educational information to unions

recognized as exclusive bargaining

representatives under the Civil Service

Reform Act of 1978, 5 U.S.C. 7111 and

7114; (7) provide information to third

parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in file folders.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Locked in file cabinets; access is

limited to EEO and Employee

Counseling Services staff.

RETENTION AND DISPOSAL:

Retained for one year after close of

file, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

EEO and Employee Counseling

Services Staff Manager, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individual employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .005

SYSTEM NAME:

Compensation Claims—Treasury/BEP.

SYSTEM LOCATION:

Compensation Staff, Safety and

Health Policy Division, Office of Safety

and Health Management, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

Safety and Occupational Health Staff,

Room A117, Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Fort Worth,

Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Bureau of Engraving and Printing

employees incurring work–connected

injuries or illnesses, who make claims

under Federal Employee Compensation

Act for medical expenses, continuation

of pay or disability.

CATEGORIES OF RECORDS IN THE SYSTEM:

All pertinent documentation,

including investigative reports, medical

reports, forms, letters to BEP Office of

Financial Management authorizing

continuation of pay, Labor Department

reports, etc. relative to work–connected

injuries or illnesses of employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Employees Compensation

Act, as amended, Pub. L. 93–416.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56697

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) disclose

information to foreign governments in

accordance with formal or informal

international agreements; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (7) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (8) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folder, magnetic media and

computer disks.

RETRIEVABILITY:

Name and date of injury.

SAFEGUARDS:

Locked file cabinets, locked

computers, passwords. Back–up discs

locked in file cabinets. Access is limited

to Compensation Claims staff and Safety

managers.

RETENTION AND DISPOSAL:

Records are retained for three years

after last entry, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Manager, Safety and Health Policy

Division, Office of Safety and Health

Management, Bureau of Engraving and

Printing, 14th and C Street SW.,

Washington, DC 20228.

Manager, Safety and Occupational

Health Staff, Room A117, Bureau of

Engraving and Printing, Western

Currency Facility, 9000 Blue Mound

Road, Fort Worth, Texas 76131.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Occupational Health Unit Daily

Report, medical providers, employee’s

supervisor’s report, and information

provided by the employee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .006

SYSTEM NAME:

Debt Files (Employees)—Treasury/

BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Bureau of Engraving and Printing

employees on whom debt complaints

are received.

CATEGORIES OF RECORDS IN THE SYSTEM:

Contains employee’s name, complaint

information, court judgements,

counseling efforts, receipts, and final

disposition of complaint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Personnel Manual.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) disclose

information to foreign governments in

accordance with formal or informal

international agreements; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (7) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (8) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in file folders.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Maintained in locked cabinets; access

is limited to Employee and Labor

Relations Branch and Payroll, Personnel

Services Division personnel.

RETENTION AND DISPOSAL:

Retained for two years, then

destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Personnel, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.
56698 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Employees, Complainants, and Court

Judgements.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .014

SYSTEM NAME:

Employee’s Production Record—

Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All current Washington, DC Bureau of

Engraving and Printing employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Contains employee’s name, dates,

work hours, record of production,

history of work assignments, training,

work performance, and progress reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 4103 and 4302.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (7) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in data entry diskettes,

file folders and production books.

RETRIEVABILITY:

Indexed by name, work code number

and cross–referenced by project number.

SAFEGUARDS:

Maintained in locked cabinets or

desks; access is limited to personnel

having a ‘‘need–to–know.’’

RETENTION AND DISPOSAL:

Retained three years, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Office of Chief Counsel; Chief, Office

of Equal Employment Opportunity and

Employee Counseling Services; Chief,

Office of Personnel; Chief, Office of

Currency Production; Chief, Office of

Engraving; Chief, Office of Stamp

Production; Chief, Office of Production

Support; Chief, Office of Procurement;

Chief, Office of Production

Management; Chief, Office of

Communications; Chief Office of

Currency Standards; Chief, Office of

Environmental Protection; Chief, Office

of Advanced Counterfeit Deterrence;

Address: Bureau of Engraving and

Printing; 14th and C Streets, SW,

Washington, DC 20228.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Information furnished by employee,

developed by supervisor or by referral

document.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .016

SYSTEM NAME:

Employee Suggestions—Treasury/

BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228, and Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Ft. Worth,

Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Bureau of Engraving and Printing

employees submitting suggestions under

the incentive award program.

CATEGORIES OF RECORDS IN THE SYSTEM:

Contains employee’s suggestion,

reviewer evaluation and final

disposition information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Title 5, U.S.C., 4502 (c).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56699

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (7) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in file folders, as well as

on computer disks.

RETRIEVABILITY:

Indexed by name.

SAFEGUARDS:

Maintained in locked file cabinets;

access is limited to Compensation

Division Personnel, the Chief, Office of

Currency Manufacturing, and the

employee’s supervisor.

RETENTION AND DISPOSAL:

Retained for three years following

date of submission, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Personnel, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228, and

the Chief, Office of Currency

Manufacturing, Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Ft. Worth,

Texas 76131.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are identified in this system or gain

access to records maintained in the

system must submit a request

containing the following elements: (1)

Identification of the record system; (2)

identification of the category and types

of records sought; (3) at least two items

of identification (e.g., name and date of

birth, employee identification number,

date of employment or similar

information). Address inquiries to

Disclosure Officer, Bureau of Engraving

and Printing, 14th and C Streets, SW,

Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individual employee, employee’s

supervisor and review committee.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .020

SYSTEM NAME:

Industrial Truck Licensing Records—

Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228, and Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Ft. Worth,

Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Bureau of Engraving and Printing

employees designated to operate self–

propelled material and/or machinery

handling equipment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Record of employee physical

examination, testing, license number

and issue date for purpose of operating

one or more types of material handling

equipment used within the Bureau of

Engraving and Printing.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside the

Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folder and card file.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Locked file cabinet, access is limited

to Industrial Services Division and the

Systems and Distribution Division

personnel.

RETENTION AND DISPOSAL:

Destroyed three years after license

revocation.

SYSTEM MANAGER(S) AND ADDRESS:

Manager, Industrial Services Division,

Office of Inventory Management, Bureau

of Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228, and

the Manager, Systems and Distribution

Division, Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Ft. Worth,

Texas 76131.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Supervisor’s request, results of

physical examination, and data obtained

during training or practical tests.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .021

SYSTEM NAME:

Investigative Files— Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228, and Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Fort Worth,

Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees, Separated Bureau

Employees, Employee Applicants,

Visitors to the Bureau, News–Media

Correspondents, Contractor and Service

Company Employees (Current and

Separated).

CATEGORIES OF RECORDS IN THE SYSTEM:

Category: Security Files, Personnel

Clearance Requests, Case Files, Bank

Shortage Letters, Contractor Files,

Currency Discrepancy Reports,

Intelligence Files, Stamp Discrepancy

Reports, Case Records, Correspondence

from the Public concerning Security

Matters, Security Files Reference

Record, Employee Indebtedness Record,

Type of Information: Character

references, Police force reports, Previous

employment verifications, Newspaper

articles, Social Security numbers,

Laboratory reports to include

handwriting results and latent

fingerprint examinations, Law

enforcement criminal and subversive

record checks, Court records, Security

registers, Residency information,

Reports of shortages or thefts of Bureau

products including subsequent

investigations, Personnel records of

various types, Fingerprint card,

Photograph, Names of individuals

including those at contractor plants who
56700 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

worked on a shortage involving Bureau

products, Credit checks, Background

investigation reports conducted by

Office of Personnel Management,

Bureau of Engraving and Printing, the

Internal Revenue Service and other

Federal Investigative Agencies,

Disciplinary action recommended and/

or received, Military record forms and

extracted information, List of Bureau

employees granted security clearances,

Processes served, i.e. summons,

subpoenas, warrants, etc., Personnel

security case numbers, dates—case

opened and closed, and

recommendations, Certificate of

Security Clearance, Reports of violations

of Bureau regulations and procedures,

Bureau visitor control documents,

Correspondence relating to individuals,

Claims of indebtedness from firms and

collection agencies and other sources,

and assorted documents, Tape–recorded

testimony, Type of Information: Bureau

investigation reports, Information

supplied by Law Enforcement agencies,

Applicant interview record, Anonymous

tips concerning Bureau employees,

Official investigative statements, Names

of those requesting security assistance

and report of the assistance rendered,

other pertinent Governmental records,

education records and information, Date

of Birth and physical description of

individual in the files.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Executive Order 10450 and

implementing Treasury and Bureau

Regulations and 31 U.S.C. 427.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) disclose

information to foreign governments in

accordance with formal or informal

international agreements; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (7) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (8) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File Folders, 3 x 5 Index Cards, 5 x

8 Index Cards, Loose–leaf Binders,

Ledgers, Recording Tape, Computer

Database Programs, and Microfiche.

RETRIEVABILITY:

Numerically by case number and year,

alphabetically by name and social

security number, and alphabetically by

Company name.

SAFEGUARDS:

Access is limited to Office of Security

and Western Currency Facility staff.

Records are maintained in locked file

cabinets and secured computers.

RETENTION AND DISPOSAL:

Destroyed within 90 days following

notification of an employee’s death, or,

within five years after separation or

transfer of incumbent employee; or, five

years after expiration of contractual

relationship. Product Discrepancy

Investigative Reports and Bank Letter

Investigative Reports are retained

indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Security, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228;

Head, Police and Security Branch,

Bureau of Engraving and Printing,

Western Currency Facility, 9000 Blue

Mound Road, Fort Worth, Texas 76131.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are identified in this system or gain

access to records maintained in the

system must submit a request

containing the following elements: (1)

Identification of the record system; (2)

identification of the category and types

of records sought; (3) at least two items

of identification (e.g., name and date of

birth, employee identification number,

date of employment or similar

information). Address inquiries to

Disclosure Officer, Bureau of Engraving

and Printing, 14th and C Streets, SW,

Washington, DC 20228

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

The sources of the information are the

individual concerned and information

supplied by Federal, State and local

investigative agencies, credit bureaus,

financial institutions, court records,

educational institutions, and

individuals contacted concerning the

person being investigated.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H),

(e)(4)(I) and (f) of the Privacy Act

pursuant to 5 U.S.C. 552a (k)(2).

Treasury/BEP .023

SYSTEM NAME:

Motor Vehicle Licensing Records—

Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Bureau of Engraving and Printing

employees designated to operate

passenger vehicles, trucks, and/or vans

for Bureau business.

CATEGORIES OF RECORDS IN THE SYSTEM:

Record of employee physical

examination, testing, license number

and issue date for purpose of operating

passenger and/or truck vehicles.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56701

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (7) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folder and card file.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Kept in locked file cabinets; access is

limited to Motor Vehicle Operation

Foreman.

RETENTION AND DISPOSAL:

Retained three years, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Manager, Administrative Services

Division, Office of Management

Services, Bureau of Engraving and

Printing; 14th and C Streets, SW,

Washington, DC 20228.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Supervisor’s request, results of

physical examination, and data obtained

during training or practical tests.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .027

SYSTEM NAME:

Programmable Access Security

System (PASS)—Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228 and Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Fort Worth,

Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Bureau of Engraving and Printing

Employees (Washington, DC. and Fort

Worth, Texas); employees of the Bureau

of the Public Debt (BPD) who are

assigned to work at the 12th and C

streets SW. Washington, DC. facility;

employees of other U.S. Government

agencies who have been cleared for

access to the Bureau of Engraving and

Printing and issued BEP Access Badges,

and contractor and service company

employees of the Bureau of Engraving

and Printing and the Bureau of Public

Debt who have been cleared for access

to either bureau.

CATEGORIES OF RECORDS IN THE SYSTEM:

(A) The following information is

maintained concerning all individuals

who are issued BEP and BPD access

badges with photographs: Photograph;

Full name; Social Security number; date

of birth; badge number; badge

photograph background color;

supervisory status, work telephone;

work area number; BEP access clearance

level; date BEP access level granted;

date last security background

investigation was completed; type of

last security background investigation

conducted; BEP access level; BEP access

time zone; date access badge issued;

date access badge voided; time, date and

location of each passage through a

security control point. (B) In the case of

BEP and BPD employees and

contractors issued ‘‘Temporary Access’’

badges and contractors and other issued

‘‘No Escort’’ badges, in lieu of his/her

BEP access badge with photograph, the

same information as in paragraph A

(above) is kept. (C) Official visitors,

contractors, and others issued ‘‘Escort

Visitor’’ badges: No information is

maintained in the BEP PASS.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 321, 5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) disclose

information to foreign governments in

accordance with formal or informal

international agreements; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (7) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (8) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.
56702 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media and computer

printouts.

RETRIEVABILITY:

Numerical by PASS/badge number,

alphabetically by last name, and

appropriate index by subject.

SAFEGUARDS:

Records are maintained in locked

cabinets in a licked room; access is

limited to Physical Security Branch

staff, Office of Security, Senior

management of the Office of Security,

the staff of Internal Review Division,

Office of Management Control, and at

the fort Worth, Texas, facility. On–line

CRT terminals are installed in a locked

computer room in two (2) 24–hour

manned police offices and selected

Office of Security staff offices which are

locked. These latter terminals are on

lines that are manually activated and

deactivated in the PASS computer

facility. Access to these terminals is

limited to Office of Security staff.

Passwords further limit the extent of

access to computer stored information.

BEP, BPD and other U.S. Government

agency managers and supervisors have

access to information pertaining to their

subordinates for official purposes as

specified in the Record Source

Categories.

RETENTION AND DISPOSAL:

Retention period is for two (2) years.

SYSTEM MANAGER(S) AND ADDRESS:

Head, Physical Security Branch,

Office of Security, Bureau of Engraving

and Printing, 14th and C Streets, SW,

Washington, DC 20228 and Head,

Technical Security Support Branch,

Bureau of Engraving and Printing,

Western Currency Facility, 9000 Blue

Mound Road, Fort Worth, Texas 76131.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are identified in this system or gain

access to records maintained in the

system must submit a request

containing the following elements: (1)

Identification of the record system; (2)

identification of the category and types

of records sought; (3) at least two items

of identification (e.g., name and date of

birth, employee identification number,

date of employment or similar

information). Address inquiries to

Disclosure Officer, Bureau of Engraving

and Printing; 14th and C Streets, SW,

Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

The individual concerned, his/her

supervisor, or an official of the

individual’s firm or agency.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .035

SYSTEM NAME:

Tort Claims (Against the United

States)—Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals and/or organizations

making claim for money damage against

the United States for injury to or loss of

property or personal injury or death

caused by neglect, wrongful act, or

omission of a Bureau of Engraving and

Printing employee while acting within

the scope of his office or employment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Contains investigative and

adjudication documents relative to

personal injury and/or property damage

claims.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Federal Tort Claims Act, Title 28

U.S.C. 2672, Pub. L. 89–506.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (6) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folder.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Access is limited to Office of Chief

Counsel staff.

RETENTION AND DISPOSAL:

Retained three years, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Office of Chief Counsel, Bureau of

Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing; 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individual or organization’s claim

and/or investigative reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .038

SYSTEM NAME:

Unscheduled Absence Record—

Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228, and Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Ft. Worth,

Texas 76131.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56703

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Bureau of Engraving and Printing

employees who have had unscheduled

absences.

CATEGORIES OF RECORDS IN THE SYSTEM:

Record contains chronological

documentation of unscheduled

absences.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (6) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in file folders.

RETRIEVABILITY:

By name.

SAFEGUARDS:

Kept in locked file cabinets; access to

these records is restricted to Supervisor

and authorized timekeeping personnel.

RETENTION AND DISPOSAL:

Retained for one year following

separation or transfer, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Personnel, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228, and

Personnel Division, Bureau of Engraving

and Printing, Western Currency Facility,

9000 Blue Mound Road, Ft. Worth,

Texas 76131.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individual employee’s time and

attendance records, and his/her

supervisor.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .040

SYSTEM NAME:

Freedom of Information and Privacy

Acts Requests—Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who are requesting

information.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence pursuant to the

Freedom of Information and Privacy

Acts; internal processing documents

and memoranda, referrals and copies of

requested records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Freedom of Information Act, 5 U.S.C.

552, 31 CFR part 1, and Privacy Act of

1974, 5 U.S.C. 552a.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (3) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (4) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File folders locked in filing cabinet.

RETRIEVABILITY:

By name of requester(s) and date of

request.

SAFEGUARDS:

Filed in locked filing cabinet and

released only to those parties authorized

pursuant to the Freedom of Information

Act or the Privacy Act.

RETENTION AND DISPOSAL:

Disposition as prescribed by General

Records Schedule 14 issued by the

National Archives and Records

Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Office of Management Services,

Bureau of Engraving and Printing, 14th

and C Streets, SW, Washington, DC

20228.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individuals who make Freedom of

Information and/or Privacy Act

requests. Federal officials responding to

Freedom of Information and/or Privacy

Act requests and documents from

official records.
56704 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .041

SYSTEM NAME:

Record of Discrimination

Complaints—Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228, and Bureau of Engraving and

Printing, Western Currency Facility,

9000 Blue Mound Road, Ft. Worth,

Texas 76131.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees who have initiated

discrimination complaints.

CATEGORIES OF RECORDS IN THE SYSTEM:

Data developed as a result of inquiry

by the person making the allegation of

discrimination.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Executive Order 11478.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information

contained in the records may be used to:

(1) Disclose to EEOC to adjudicate

discrimination complaints; (2) disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (3) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (4) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (7) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in file folders. Locked in

combination safe.

RETRIEVABILITY:

By name and case number.

SAFEGUARDS:

Access is limited to Complainants and

Equal Employment Opportunity Staff;

maintained in locked combination safe.

RETENTION AND DISPOSAL:

Retained four years after resolution,

then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of EEO and Employee

Counseling Services, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individual employees who have

discrimination complaints.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .043

SYSTEM NAME:

Parking Program Records—Treasury/

BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Bureau and Non–bureau personnel

who have applied for carpool parking

privileges.

CATEGORIES OF RECORDS IN THE SYSTEM:

Parking space applicant information—

shows applicant’s name and address,

vehicle make, model and year, vehicle

license number, state registration, work

hours, work component, home/work

phone numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside the

Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

5 x 8 card file lettersize file folders,

and microcomputer floppy disks.

RETRIEVABILITY:

Alphabetically by applicant, or

parking space number.

SAFEGUARDS:

Access is limited to Office of

Management Services staff and

maintained in a locked office.

RETENTION AND DISPOSAL:

Destroyed upon change in, or

revocation of, parking assignment.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Management Services,

Bureau of Engraving and Printing, 14th

and C Streets, SW, Washington, DC

20228.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Parking permit applicants.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .044

SYSTEM NAME:

Personnel Security Files and Indices –

Treasury/BEP.

SYSTEM LOCATION:

Employment Suitability Division,

Office of Personnel, Bureau of Engraving

and Printing, 14th and C Streets, SW,

Washington, DC 20228. Employment

Suitability Branch, Human Resources

Management Division, Room A119,

Bureau of Engraving and Printing,

Western Currency Facility, 9000 Blue

Mound Road, Fort Worth, Texas 76131.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56705

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employee applicants, current and

former Bureau employees, contractor

and service company employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Investigative information related to

personnel investigations conducted by

the Bureau of Engraving and Printing

Security office and other Federal, State,

and local Agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Executive Order 10450.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) disclose

information to foreign governments in

accordance with formal or informal

international agreements; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (7) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (8) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

File Folders; 3 x 5’’ Index cards,

Microfiche and computer records

maintained in an automated database.

RETRIEVABILITY:

Alphabetically by name and social

security number.

SAFEGUARDS:

Access is limited to Office of

Personnel and Human Resources

Management Division staffs and records

are maintained in locked file cabinets

and secured databases.

RETENTION AND DISPOSAL:

Destroyed within 90 days following

notification that an applicant for

employment was not hired; or upon

notification of employee death; or

within five years after separation or

transfer of incumbent employee; or five

years after expiration of contractual

relationship.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Personnel, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

Manager, Human Resources

Management Division, Bureau of

Engraving and Printing, Western

Currency Facility, 9000 Blue Mound

Road, Fort Worth, Texas 76131.

NOTIFICATION PROCEDURE:

Disclosure Officer, Bureau of

Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

RECORD ACCESS PROCEDURES:

Same as above.

CONTESTING RECORD PROCEDURES:

Same as above.

RECORD SOURCE CATEGORIES:

Individual employee and information

supplied by other Federal Investigative

Agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H),

(e)(4)(I), and (f) of the Privacy Act

pursuant to 5 U.S.C. 552a (k)(5).

Treasury/BEP .045

SYSTEM NAME:

Mail Order Sales Customer Files–

Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SW., Washington,

DC 20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Customers ordering engraved prints

and numismatic products from the

Bureau of Engraving and Printing

through the mail, and those individuals

who have requested that their names be

placed on the BEP mailing list.

CATEGORIES OF RECORDS IN THE SYSTEM:

Mail order customer’s names,

addresses, company names, credit card

numbers and expiration dates; history of

customer sales; and inventory data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

The purposes of the Mail Order Sales

Customer Files are to: (1) Maintain

information regarding customers to

inform them of BEP products; (2)

provide the capability to research in

response to customer inquiries; and (3)

transmit credit card information to

financial institutions for approval or

disapproval.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information from

these records may be used to

electronically transmit credit card

information to obtain approval or

disapproval from the issuing financial

institution. Categories of users include

personnel involved in credit card

approval.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Debt information concerning a

Government claim against an individual

is also furnished, in accordance with 5

U.S.C. 552a(b)(12) and Section 3 of the

Debt Collection Act of 1982 (Pub. L. 97–

365), to consumer reporting agencies to

encourage repayment of an overdue

debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records consist of paper records

maintained in file folders and in

electronic media.

RETRIEVABILITY:

By customer name, order number or

customer number.

SAFEGUARDS:

Access is limited to those authorized

individuals who process orders,

research customer orders or maintain

the computer system. In addition, files

and computer data are maintained in a
56706 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

secured area. Access to electronic

records is by password.

RETENTION AND DISPOSAL:

Files on customers who have not

purchased any products are kept for two

years, after which they are taken out of

the active system and placed in a

separate storage file. This file generates

two additional annual mailings after

which time they are purged from the

system. (Should a customer reorder after

being placed ont this file,they will be

assigned a new customer number and

placed back in the main system).

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Communications,

Bureau of Engraving and Printing, 14th

and C Streets, SW., Room 515M,

Washington, DC 20228.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, gain access to the records, or

contest the contents of any records

maintained in this system may inquire

in accordance with instructions

appearing in 31 CFR part 1, subpart C,

appendix F. Address inquiries to

Disclosure Officer, Bureau of Engraving

and Printing, 14th and C Streets, SW.,

Washington, DC 20228.

RECORDS ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORDS PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Customers, BEP employees, financial

institutions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BEP .046

SYSTEM NAME:

Automated Mutilated Currency

Tracking System—Treasury/BEP.

SYSTEM LOCATION:

Bureau of Engraving and Printing,

14th and C Streets, SE, Washington, DC

20228.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals and financial institutions

sending in mutilated paper currency

claims.

CATEGORIES OF RECORDS IN THE SYSTEM:

Mutilated currency claimants’ names,

addresses, company names, amount of

claims, amount paid, types of currency

and condition of currency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

The purpose of the Automated

Mutilated Currency Tracking System is

to maintain historical information and

to respond to claimants’ inquiries, e.g.,

non–receipt of reimbursement, status of

case, etc.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to: (1) Disclose

pertinent information to appropriate

Federal, State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (2)disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

subpoena, or in connection with

criminal law proceedings; (4) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (7) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records consist of paper records

maintained in file folders and records in

electronic media.

RETRIEVABILITY:

By claimant name, case number,

address or registered mail number.

SAFEGUARDS:

Access is limited to those specific

employees who process the mutilated

currency cases, prepare payment,

research inquiries or maintain the

computer system. In addition, files and

computer data are maintained in a

secured area. Access to electronic

records is by password.

RETENTION AND DISPOSAL:

Active claimant files are maintained

for two years. Inactive files are

maintained for seven years. After seven

years, the files are purged from the

system and then destroyed. (Inactive

files are those for which final payments

have been made.)

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Office of Currency Standards,

Bureau of Engraving and Printing, 14th

and C Streets, SW, Room 344A,

Washington, DC 20228.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, gain access to the records, or

contest the contents of any records

maintained in this system may inquire

in accordance with instructions

appearing in 31 CFR part 1, subpart C,

appendix F. Address inquiries to

Disclosure Officer, Bureau of Engraving

and Printing, 14th and C Streets, SW,

Washington, DC 20228.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individuals, banking institutions and

BEP employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

BILLING CODE: 4840–01–F

U.S. Customs Service

Treasury/Customs .001

SYSTEM NAME:

Acceptable Level of Competence,

Negative Determination—Treasury/

Customs.

SYSTEM LOCATION:

Located in Customs Headquarters

Offices and in each Regional, District,

SAC, and appropriate post of duty.