56648 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

DEPARTMENT OF THE TREASURY

Privacy Act of 1974: Systems of

Records

Pursuant to the Privacy Act of 1974 (5

U.S.C. 552a) and the Office of

Management and Budget (OMB)

Circular No. A–130, the Department of

the Treasury has completed a review of

its Privacy Act systems of records

notices to identify minor changes that

will more accurately describe these

records.

The systems notices are reprinted in

their entirety following the Table of

Contents. Changes are editorial in

nature and consist principally of

changes to system locations and system

manager addresses, retention and

disposal schedules, revisions to

organizational titles and transfers of

functions. The United States Savings

Bond Division (USSBD), formerly a

bureau within the Department of the

Treasury, was abolished and its

functions assigned to the Bureau of the

Public Debt (BPD). Certain USSBD

systems of records have been

incorporated by the BPD while others

have been deleted from Treasury’s

inventory of systems of records.

Changes to a notice due to having been

renumbered or having its title changed

are indicated in the Table of Contents.

The inventory of Privacy Act systems

established by the Office of Thrift

Supervision (OTS) was published

separately on March 14, 1995, at 60 FR

13770.

As a result of this review, the

following systems of records are being

removed from Treasury’s inventory of

Privacy Act systems: (1) Treasury/DO

.053—Treasury Emergency

Preparedness Information Program; (2)

Treasury/DO .066—Combined

Applicant/Applicant Correspondence

File; (3) Treasury/BEP .015—Executive

Profiles; (4) Treasury/BEP .022—

Monthly Equal Employment

Opportunity Activity Report; (5)

Treasury/BEP .042—Informal EEO

Complaint Processing Records; (6)

Treasury/Customs .049—Claims

(Receivable and Payable); (7) Treasury/

Customs .180—Payroll Record of

Employees Not Covered by Automated

System; (8) Treasury/Customs .182—

Penalty Case File; (9) Treasury/Customs

.273—Employee Debts, and (10)

Treasury/FLETC .003—FLETC

Confidential Financial Records.

A total of 11 systems have been added

to the Department of the Treasury’s

inventory of Privacy Act notices. A total

of 22 systems have been removed from

Treasury’s inventory since January 2,

1992.

Dated: October 26, 1995.

Alex Rodriguez,

Deputy Assistant Secretary (Administration).

New Systems of Records Since January 1,

1992.

Departmental Offices

Treasury/DO .203—Public Transportation

Incentive Program Records. Published

September 21, 1992 (57 FR 43485).

Treasury/DO .207—Waco Administrative

Review Group Investigation. Published

August 16, 1993 (58 FR 43404), proposed

rule published at (58 FR 43312).

Treasury/DO .209—Personal Services

Contracts. Published January 11, 1995

(60 FR 2807).

Treasury/DO .210—Integrated Financial

Management and Revenue System.

Published May 8, 1995 (60 FR 22601).

Treasury/DO .211—Telephone Call Detail

Records. Published October 13, 1994 (59

FR 52026).

United States Customs Service

Treasury/Customs .171—Pacific Basin

Reporting Network. Published November

19, 1992 (57 FR 54633). Proposed rule

published at (57 FR 54539).

Bureau of Engraving and Printing

Treasury/BEP .045—Mail Order Sales

Customer Files. Published April 10, 1992

(57 FR 12550).

Treasury/BEP .046—Automated Mutilated

Currency Tracking System. Published

August 31, 1992 (57 FR 39418).

Financial Management Service

Treasury/FMS .014—Debt Collection

Operations System. Published January

11, 1995 (60 FR 2809).

Internal Revenue Service

Treasury/IRS 24.100—FTS2000 On-Line

Certification of Usage System (FOCUS).

Published December 3, 1993 (58 FR

64350).

Treasury/IRS 60.011—Internal Security

Management Information System

(ISMIS). Published July 28, 1993, (58 FR

40464). Final Rule published September

16, 1994 (59 FR 47538).

Deletions Since January 2, 1992

Departmental Offices

Treasury/DO .003—Personnel Working Files.

May 11, 1994 (59 FR 24507).

Treasury/DO .052—Travel Records. May 8,

1995 (60 FR 22602).

Alcohol, Tobacco, and Firearms

Treasury/ATF .004—Fiscal Records. May 8,

1995 (60 FR 22602).

Comptroller of the Currency

Treasury/CC .315—Telephone Usage

Information System (TUIS). October 13,

1994 (59 FR 52026).

U.S. Customs Service

Treasury/Custom .243—Customs Automated

Travel System. May 8, 1995, (60 FR

22602).

Internal Revenue Service

Treasury/IRS 24.100—FTS2000 On-Line

Certification of Usage System (FOCUS).

October 13, 1994 (59 FR 5206).

Treasury/IRS 32.001—Travel Expense

Records. May 8, 1995 (60 FR 22602).

Treasury/IRS 32.003—Schedules of

Collections and Schedules of Canceled

Checks. May 8, 1995 (60 FR 22602).

U. S. Mint

Treasury/Mint .006—Examination Reports of

Coins Forwarded to the Mint from the U.

S. Secret Service. May 11, 1994 (59 FR

245070).

Treasury/Mint .010—Purchases and Sales of

Precious Metals. May 11, 1994 (59 FR

24507).

Treasury/Mint .011—Redemption of

Uncurrent or Mutilated Coins. May 11,

1994 (59 FR 24507).

United States Savings Bonds Division

Treasury/USSBD .001—Savings Bonds

Employee Records System. November

21, 1994 (59 FR 60045).

TABLE OF CONTENTS

Departmental Offices (DO)

DO .002—Treasury Integrated Management

Information System (TIMIS)

DO .004—Personnel Security System

DO .005—Grievance Records

DO .007—General Correspondence Files

DO .010—Office of Domestic Finance,

Actuarial Valuation System

DO .060—Correspondence Files and Records

on Employee Complaints and/or

Dissatisfaction

DO .062—Executive Inventory Files

DO .065—Appointment at Above the

Minimum Rate of the Grade File

DO .066—Combined Applicant/Applicant

Correspondence Files

DO .067—Detailed Employee Files

DO .068—Time-In-Grade Exception Files

DO .070—Automated Systems Division, ASD

Project Recording System

DO .111—Office of Foreign Assets Control

Census Records

DO .114—Foreign Assets Control

Enforcement Records

DO .118—Foreign Assets Control Licensing

Records

DO .144-General Counsel Litigation Referral

and Reporting System

DO .149—Foreign Assets Control Legal Files

DO .150—Disclosure Records

DO .156—Tax Court Judge Applicants

DO .183—Private Relief Tax Bill Files—

Office of the Assistant Secretary for Tax

Policy

DO .190—General Allegations and

Investigative Records

DO .191—OIG Management Information

System

DO .193—Employee Locator and Automated

Directory System

DO .194—Circulation System (formerly

Document Delivery Control System)

DO .196—Security Information System

DO .200—FinCEN Data Base

DO .201—Fitness Center Records

DO .202—Drug-Free Workplace Program

Records
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56649

DO .203—Public Transportation Incentive

Program Records

DO .205—Executive Information System

(EIS)

DO .206—Office Tracking System (OTS)

DO .207—Waco Administrative Review

Group Investigation

DO .209—Personal Services Contracts (PSC)

DO .210—Integrated Financial Management

and Revenue System.

DO .211— Telephone Call Detail Records

Bureau of alcohol, Tobacco, and Firearms

(ATF)

ATF .001—Administrative Record System

ATF .002—Correspondence Record System

ATF .003—Criminal Investigation Report

System

ATF .005—Freedom of Information Requests

ATF .006—Internal Security Record System

ATF .007—Personnel Record System

ATF .008—Regulatory Enforcement Record

System

ATF .009—Technical and Scientific Services

Record System

Comptroller of the Currency (CC)

CC .004—Consumer Complaint Information

System

CC .012—Freedom of Information Index and

Log

CC .013—Enforcement and Compliance

Information System

CC .014—Investigation Files/Employee

Reference File

CC .015—Chain Banking Organizations

System

CC .016—Litigation Information System

CC .221—Professional Qualification Records

for Municipal Securities Principals and

Municipal Securities Representatives

CC .300—Administrative Personnel System

CC .310—Financial System

CC .320—General Personnel System

CC .500—Chief Counsel’s Management

Information System

U.S. Customs Service (CS)

CS .001—Acceptable Level of Competence,

Negative Determination

CS .002—Accident Reports

CS .005—Accounts Receivable

CS .009—Acting Customs Inspector

(Excepted)

CS .014—Advice Requests (Legal) (Pacific

Region)

CS .021—Arrest/Seizure/Search Report and

Notice of Penalty File

CS .022—Attorney Case File

CS .028—Baggage Declaration

CS .030—Bankrupt Parties—In-Interest

CS .031—Bills Issued Files

CS .032—Biographical Files (Headquarters)

CS .040—Carrier File

CS .041—Cartmen or Lightermen

CS .042—Case and Complaint File

CS .043—Case Files (Regional Counsel—

South Central Region)

CS .044—Certificates of Clearance

CS .045—Claims Act File

CS .046—Claims Case File

CS .050—Community Leader Survey

CS .053—Confidential Source Identification

File

CS .054—Confidential Statements of

Employment and Financial Interests

CS .056—Congressional and Public

Correspondence File

CS .057—Container Station Operator Files

CS .058—Cooperating Individual Files

CS .061—Court Case File

CS .064—Credit Card File

CS .067—Bank Secrecy Act Reports File

CS .069—Customs Brokers File

CS .077—Disciplinary Action, Grievance and

Appeal Case Files

CS .078—Disclosure of Information File

CS .081—Dock Passes

CS .083—Employee Relations Case Files

CS .092—Exit Interview

CS .096—Fines, Penalties and Forfeiture

Control and Information Retrieval

System

CS .098—Fines, Penalties and Forfeitures

Records

CS .099—Fines, Penalties and Forfeiture

Records (Supplemental Petitions)

CS .100—Fines, Penalties and Forfeiture

Record (Headquarters)

CS .105—Former Employees

CS .109—Handicapped Employee File

CS .122—Information Received File

CS .123—Injury Notice

CS .125—Intelligence Log

CS .127—Internal Security Records System

CS .129—Investigations Record System

CS .133—Justice Department Case File

CS .136—All Liquidated Damage Penalty,

and Seizure Cases; Prior Violators

CS .137—List of Vessel Agents Employees

CS .138—Litigation Issue Files

CS .144—Mail Protest File

CS .148—Military Personnel and Civilian

Employees’ Claims Act File

CS .151—Motor Vehicle Accident Reports

CS .156—Narcotics Violator File

CS .159—Notification of Personnel

Management Division when an

Employee is placed under investigation

by the Office of Internal Affairs

CS .161—Optional Retirement List

CS .162—Organization (Customs) and

Automated Position Management System

(COAPMS)

CS .163—Outside Employment Requests

CS .165—Overtime Earnings

CS .170—Overtime Reports

CS .172—Parking Permits File

CS .171—Pacific Basin Reporting Network

CS .186—Personnel Search

CS .190—Personnel Case File

CS .193—Operating Personnel Folder Files

CS .196—Preclearance Costs

CS .197—Private Aircraft/Vessel Inspection

Reporting System

CS .201—Property File, Non-Expendable

CS .206—Regulatory Audits of Customhouse

Brokers

CS .207—Reimbursable Assignment/

Workticket System (formerly

Reimbursable Assignment System)

CS .208—Restoration of Forfeited Annual

Leave Cases

CS .209—Resumes of Professional Artists

CS .210—Revocation of I. D. Privileges and

‘‘Cash Basis Only’’ for Reimbursable

Services List

CS .211—Sanction List

CS .212—Search/Arrest/Seizure Report

CS .214—Seizure File

CS .215—Seizure Report File

CS .217—Set Off Files

CS .219—Skills Inventory Records

CS .220—Supervisory Notes and Files

CS .224—Suspect Persons Index

CS .226—Television System

CS .227—Temporary Importation Under

Bond (TIB) Defaulter Control System

CS .232—Tort Claims Act File

CS .234—Tort Claims Act File

CS .238—Training and Career Individual

Development Plans

CS .239—Training Records

CS .244—Treasury Enforcement

Communications System

CS .249—Uniform Allowance—Unit Record

CS .251—Unscheduled Overtime Report

CS .252—Valuables Shipped Under

Government Losses in Shipment Act

CS .258—Violator’s Case Files

CS .260—Warehouse Proprietor Files

CS .262—Warnings to Importers in Lieu of

Penalty

CS .268—Military Personnel and Civilian

Employees’ Claim Act File

CS .269—Accounts Payable Voucher File

CS .270—Background-Record File on NonCustoms Employees

CS .271—Cargo Security Record System

CS .272—Currency Declaration File (Customs

Form 4790)

CS .274—Importers, Brokers, Carriers,

Individuals and Sureties Master File

CS .277—Drivers License File

CS .278—Automated Commercial System

(ACS)

CS .284—Personnel Verification System

CS .285—Automated Index to Central

Investigative Files (formerly Automated

Index to Central Enforcement Files)

CS Appendix A

Bureau of Engraving and Printing (BEP)

BEP .002—Personal Property Claim File

BEP .004—Counseling Records

BEP .005—Compensation Claims

BEP .006—Debt Files (Employees)

BEP .014—Employee’s Production Record

BEP .016—Employee Suggestions

BEP .020—Industrial Truck Licensing

Records

BEP .021—Investigative Files

BEP .023—Motor Vehicle Licensing Records

BEP .027—Programmable Access Security

System (PASS)

BEP .035—Tort Claims (Against the United

States)

BEP .038—Unscheduled Absence Record

BEP .040—Freedom of Information and

Privacy Act Requests

BEP .041—Record of Discrimination

Complaints

BEP .043—Parking Program Records

BEP .044—Personnel Security Files and

Indices

BEP .045—Mail Order Sales Customer Files

BEP .046—Automated Mutilated Currency

Tracking System

Federal Law Enforcement Training Center

(FLETC)

FLETC .001—FLETC Payroll/Personnel

Records System

FLETC .002—FLETC Trainee Records

FLETC .004—FLETC Administrative

Employee Records

Financial Management Service (FMS)

FMS .001—Administrative Records
56650 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

FMS .002—Payment Issue Records for

Regular Recurring Benefit Payments

FMS .003—Claims and Inquiry Records on

Treasury Checks, and International

Claimants

FMS .005—FMS Personnel Records

FMS .007—Payroll and Pay Administration

FMS .008—Personnel Security Records

FMS .010—Records of Accountable Officers’

Authority with Treasury

FMS .012—Pre-complaint Counseling and

Complaint Activities

FMS .013—Gifts to the United States

FMS .014—Debt Collection Operations

System

Internal Revenue Service (IRS)

IRS 00.001—Correspondence Files and

Correspondence Control Files

IRS 00.002—Correspondence Files/Inquiries

About Enforcement Activities

IRS 10.001—Biographical Files, Public

Affairs

IRS 10.004—Subject Files, Public Affairs

IRS 21.001—Tax Administration Resources

File, Office of Tax Administration

Advisory Services

IRS 22.003—Annual Listing of Undelivered

Refund Checks

IRS 22.011—File of Erroneous Refunds

IRS 22.026—Form 1042S Index by Name of

Recipient

IRS 22.027—Foreign Information System

(FIS)

IRS 22.032—Individual Microfilm Retention

Register

IRS 22.034—Individual Returns Files,

Adjustments and Miscellaneous

Documents Files

IRS 22.043—Potential Refund Litigation Case

Files

IRS 22.044—P.O.W.-M.I.A. Reference File

IRS 22.054—Subsidiary Accounting Files

IRS 22.059—Unidentified Remittance File

IRS 22.060—Automated Non-Master File

(ANMF) (formerly Manual Accounting

Replacement Systems)

IRS 22.061—Individual Return Master File

(IRMF) (formerly Wage and Information

Returns Processing (IRP) File)

IRS 24.013—Combined Account Number

File, Taxpayer Services (formerly

Combined Account Number File,

Returns Processing)

IRS 24.029—Individual Account Number File

(IANF), Taxpayer Services (formerly

Individual Account Number (IANF),

Returns Processing)

IRS 24.030—Individual Master File (IMF),

Taxpayer Services (formerly Individual

Master File (IMF), Returns Processing)

IRS 24.046—Business Master File (BMF),

Taxpayer Services (formerly Business

Master File (BMF), Returns Processing)

IRS 24.070—Debtor Master File (DMF)

IRS 26.001—Acquired Property Records

IRS 26.006—Form 2209, Courtesy

Investigations

IRS 26.008—IRS and Treasury Employee

Delinquency

IRS 26.009—Lien Files (Open and Closed)

IRS 26.010—Lists of Prospective Bidders at

Internal Revenue Sales of Seized

Property

IRS 26.011—Litigation Case Files

IRS 26.012—Offer in Compromise (OIC) File

IRS 26.013—One Hundred Percent Penalty

Cases

IRS 26.014—Record 21, Record of Seizure

and Sale of Real Property

IRS 26.016—Returns Compliance Programs

(RCP)

IRS 26.019—Taxpayer Delinquent Accounts

(TDA) Files including subsystems: (a)

Adjustments and Payment Tracers Files,

(b) Collateral Files, (c) Seized Property

Records, (d) Tax Collection Waiver,

Forms 900, Files, and (e) Accounts on

Child Support Obligations

IRS 26.020—Taxpayer Delinquency

Investigation (TDI) Files

IRS 26.021—Transferee Files

IRS 26.022—Delinquency Prevention

Programs

IRS 30.003—Requests for Printed Tax

Materials Including Lists

IRS 30.004—Security Violations

IRS 34.003—Assignment and Accountability

of Personal Property Files

IRS 34.005—Parking Space Application and

Assignment

IRS 34.007—Record of Government Books of

Transportation Requests

RS 34.009—Safety Program Files

IRS 34.012—Emergency Preparedness Cadre

Assignments and Alerting Rosters Files

IRS 34.013—Identification Media Files

System for Employees and Others Issued

IRS ID

IRS 34.014—Motor Vehicle Registration and

Entry Pass Files

IRS 34.016—Security Clearance Files

IRS 34.018—Integrated Data Retrieval System

(IDRS) Security Files

IRS 36.001—Appeals, Grievances and

Complaints Records

RS 36.002—Employee Activity Records

IRS 36.003—General Personnel and Payroll

Records

IRS 36.005—Medical Records

IRS 36.008—Recruiting, Examining and

Placement Records

IRS 36.009—Retirement, Life Insurance and

Health Benefits Records System

IRS 37.001—Abandoned Enrollment

Applications

IRS 37.002—Files containing derogatory

information about individuals whose

applications for enrollment to practice

before the IRS have been denied and

Applicant Appeal Files

IRS 37.003—Closed Files Containing

Derogatory Information About

Individuals’ Practice Before the Internal

Revenue Service and Files of Attorneys

and Certified Public Accountants

Formerly Enrolled to Practice

IRS 37.004—Derogatory Information (No

Action)

IRS 37.005—Present Suspensions and

Disbarments Resulting from

Administrative Proceedings

IRS 37.006—General Correspondence File

IRS 37.007—Inventory

IRS 37.008—Register of Docketed Cases and

Applicant Appeals

IRS 37.009—Enrolled Agents and Resigned

Enrolled Agents (Action pursuant to 31

CFR, Section 10.55(b))

IRS 37.010—Roster of Former Enrollees

IRS 37.011—Present Suspensions from

Practice Before the Internal Revenue

Service

IRS 38.001—General Training Records

IRS 42.001—Examination Administrative

File

IRS 42.008—Audit Information Management

System (AIMS)

IRS 42.013—Project Files for the Uniform

Application of Laws as a Result of

Technical Determinations and Court

Decisions

IRS 42.014—Internal Revenue Service

Employees’ Returns Control Files

IRS 42.016—Classification/ Centralized Files

and Scheduling Files

IRS 42.017—International Enforcement

Program Files

IRS 42.021—Compliance Programs and

Projects Files

IRS 42.027—Data on Taxpayers Filing on

Foreign Holdings

IRS 42.029—Audit Underreporter Case Files

IRS 42.030—Discriminant Function File

(DIF)

IRS 44.001—Appeals Case Files

IRS 44.003—Unified System for Time and

Appeals Records (Unistar)

IRS 44.004—Art Case File

IRS 44.005—Expert Witness and Fee

Appraiser Files

IRS 46.002—Criminal Investigation

Management Information System

(CIMIS) (formerly Case Management and

Time Reporting System, Criminal

Investigation Division)

IRS 46.003—Confidential Informants,

Criminal Investigation Division

IRS 46.004—Controlled Accounts—Open and

Closed

IRS 46.005—Electronic Surveillance File,

Criminal Investigation Division

IRS 46.009—Centralized Evaluation and

Processing of Information Items (CEPIIs),

Criminal Investigation Division

IRS 46.011—Illinois Land Trust Files,

Criminal Investigation Division

IRS 46.015—Relocated Witnesses, Criminal

Investigation Division

IRS 46.016—Secret Service Details, Criminal

Investigation Division

IRS 46.022—Treasury Enforcement

Communications System (TECS),

Criminal Investigation Division

IRS 48.001—Disclosure Records

IRS 48.008—Defunct Special Service Staff

File Being Retained Because of

Congressional Directive

IRS 49.001—Collateral and Information

Requests System

IRS 49.002—Competent Authority and Index

Card—Microfilm Retrieval System

RS 49.003—Financial Statements File

IRS 49.007—Overseas Compliance Projects

System

IRS 49.008—Taxpayer Service

Correspondence System

IRS 50.001—Employee Plans/Exempt

Organizations Correspondence Control

Records (Form 5961)

IRS 50.003—Employee Plans/Exempt

Organizations, Reports of Significant

Matters in Technical (M—5945)

IRS 60.001—Assault and Threat Investigation

Files, Inspection
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56651

IRS 60.002—Bribery Investigation Files,

Inspection

IRS 60.003—Conduct Investigation Files,

Inspection

IRS 60.004—Disclosure Investigation Files,

Inspection

IRS 60.005—Enrollee Applicant Investigation

Files, Inspection

IRS 60.006—Enrollee Charge Investigation

Files, Inspection

IRS 60.007—Miscellaneous Information File,

Inspection

IRS 60.008—Security, Background, and

Character Investigation Files, Inspection

IRS 60.009—Special Inquiry Investigation

Files, Inspection

IRS 60.010—Tort Investigation Files,

Inspection

IRS 60.011—Internal Security Management

Information System (ISMIS)

IRS 70.001—Individual Income Tax Returns,

Statistics of Income

IRS 90.001—Chief Counsel Criminal Tax

Case Files

IRS 90.002—Chief Counsel Disclosure

Litigation Case Files

IRS 90.003—Chief Counsel General

Administrative Systems

IRS 90.004—Chief Counsel General Legal

Services Case Files

IRS 90.005—Chief Counsel General Litigation

Case Files

IRS 90.006—Former Chief Counsel

Interpretative Case Files

IRS 90.007—Chief Counsel Legislation and

Regulations Division, Employee Plans

and Exempt Organizations Division, and

Associate Chief Counsel (Technical and

International) Correspondence and

Private Bill File

IRS 90.009—Chief Counsel Field Services

Case Files

IRS 90.010—Digest Room Files Containing

Briefs, Legal Opinions, and Digests of

Documents Generated Internally or by

the Department of Justice Relating to the

Administration of the Revenue Laws

IRS 90.011—Attorney Recruiting Files

IRS 90.013—Legal Case Files of the Chief

Counsel, Deputy Chief Counsel,

Associate Chief Counsels (Enforcement

Litigation), (Domestic), (International),

(Finance and Management), Special

Counsel (Large Case), and their

immediate staffs.

IRS 90.015—Reference Records of the Library

in the Office of Chief Counsel

IRS 90.016—Counsel Automated Tracking

System (CATS) Records

IRS 90.017—Correspondence Control and

Records, Associate Chief Counsel

(Technical and International)

IRS 90.018—Expert Witness Library

IRS Appendix A

United States Mint (Mint)

Mint .001—Cash Receivable Accounting

Information System

Mint .002—Current Employee Security

Identification Record

Mint .003—Employee and Former Employee

Travel & Training Accounting

Information System

Mint .004—Occupational Safety and Health,

Accident and Injury Records, and Claims

for Injuries or Damage Compensation

Records (formerly Employees, Former

Employees and Members of the Public

Medical Records, Personnel Records,

Occupational Safety and Health,

Accident and Injury Records, and Claims

for Injuries or Damage Compensation

Records)

Mint .005—Employee-Supervisor

Performance Evaluation, Counseling, and

Time and Attendance Records

Mint .007—General Correspondence

Mint .008—Criminal Investigations Files

(formerly Investigatory Files on Theft of

Mint Property)

Mint .009—Numismatic Coin Operations

System (NUCOS) Records, Customer

Mailing List, Order Processing Record for

Coin Sets, Medals and Numismatic

Items, and records of undelivered orders

Mint .012—Grievances. Union/Agency

Negotiated Grievances, Adverse Action

Procedures; Performance Based

Personnel Actions; Discrimination

Complaints; Third Party Actions

(formerly Grievances. Union/Agency

Negotiated)

Bureau of the Public Debt (BPD)

BPD .001—Personnel and Administrative

Records

BPD .002—United States Savings Type

Securities

BPD .003—United States Securities (Other

than Savings Type Securities)

BPD .004—Controlled Access Security

System

BPD .005—Employee Assistance Records

BPD .006—Health Services Program Records

BPD .007—Gifts to Reduce the Public Debt

BPD .008—Savings Bonds Sales Promotion/

Volunteer Record System (formerly

numbered USSBD .002)

BPD .009—Savings Bond Sales Record

System (formerly numbered USSBD

.003)

United States Secret Service (USSS)

USSS .001—Administrative Information

System

USSS .002—Chief Counsel Record System

USSS .003—Criminal Investigation

Information System

USSS .004—Financial Management

Information System

USSS .005—Freedom of Information Request

System

USSS .006—Non-Criminal Investigation

Information System

USSS .007—Protection Information System

USSS .008—Public Affairs Record System

USSS .009—Training Information System

Systems Covered by This Notice

This notice covers all systems of

records adopted up to September 30,

1995.

Departmental Offices

Treasury/DO .002

SYSTEM NAME:

Treasury Integrated Management

Information System (TIMIS)—Treasury/

DO.

SYSTEM LOCATION:

The system management staff of

TIMIS is located at 1500 Pennsylvania

Ave., NW, Treasury Annex Building,

Room 4153–Annex, Washington, DC

20220. The TIMIS processing site is

located at the United States Department

of Agriculture National Finance Center,

13800 Old Gentilly Road, New Orleans,

LA 70160.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and historical payroll/

personnel data of employees of all

Treasury bureaus and organizations.

Certain non–Treasury agencies, which

receive payroll personnel services from

Treasury under cross–servicing

agreements, will be moving to a system

of their choice.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information contained in the records

of the existing systems and the new

TIMIS system include such data as: (1)

Employee identification and status data

such as name, social security number,

date of birth, sex, race and national

origin designator, awards received,

suggestions, work schedule, type of

appointment, education, training

courses attended, veterans preference,

and military service. (2) Employment

data such as service computation for

leave, date probationary period began,

date of performance rating, and date of

within–grade increases. (3) Position and

pay data such as position identification

number, pay plan, step, salary and pay

basis, occupational series, organization

location, and accounting classification

codes. (4) Payroll data such as earnings

(overtime and night differential),

deductions (Federal, state and local

taxes, bonds and allotments), and time

and attendance data. (5) Employee

retirement and Thrift Savings Plan data.

(6) Tables of data for editing, reporting

and processing personnel and pay

actions. These include nature of action

codes, civil service authority codes,

standard remarks, signature block table,

position title table, financial

organization table, and salary tables.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The Office of Personnel Management

Manual, 50 U.S.C. App. 1705–1707; 31

U.S.C. and Departmental Circular 145

and 830. The Department of the
56652 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

Treasury Fiscal Requirements Manual; 5

U.S.C. 301; FPM Letter 298–10, Office of

Personnel Management; Federal

Personnel Manual (Chapter 713

Subchapter 3A).

PURPOSE(S):

The purposes of the system include,

but are not limited to: (1) Maintaining

current and historical payroll records

which are used to compute and audit

pay entitlement; to record history of pay

transactions; to record deductions, leave

accrued and taken, bonds due and

issued, taxes paid; maintaining and

distributing Leave and Earnings

statements; commence and terminate

allotments; answer inquiries and

process claims, and (2) maintaining

current and historical personnel records

and preparing individual administrative

transactions relating to education and

training, classification; assignment;

career development; evaluation;

promotion, compensation, separation

and retirement; making decisions on the

rights, benefits, entitlements and the

utilization of individuals; providing a

data source for the production of

reports, statistical surveys, rosters,

documentation, and studies required for

the orderly personnel administration

within Treasury.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Furnish data to the Department of

Agriculture, National Finance Center

(which provides payroll/personnel

processing services for TIMIS under a

cross–servicing agreement) affecting the

conversion of Treasury employee

payroll and personnel processing

services to TIMIS; the issuance of

paychecks to employees and

distribution of wages; and the

distribution of allotments and

deductions to financial and other

institutions, some through electronic

funds transfer; (2) furnish the Internal

Revenue Service and other jurisdictions

which are authorized to tax the

employee’s compensation with wage

and tax information in accordance with

a withholding agreement with the

Department of the Treasury pursuant to

5 U.S.C. 5516, 5217, and 5520, for the

purpose of furnishing employees with

Forms W–2 which report such tax

distributions; (3) provide records to the

Office of Personnel Management, Merit

Systems Protection Board, Equal

Employment Opportunity Commission,

and General Accounting Office for the

purpose of properly administering

Federal personnel systems or other

agencies’ systems in accordance with

applicable laws, Executive Orders, and

regulations; (4) furnish another Federal

agency information to effect interagency

salary or administrative offset, except

that addresses obtained from the

Internal Revenue Service shall not be

disclosed to other agencies; to furnish a

consumer reporting agency information

to obtain commercial credit reports; and

to furnish a debt collection agency

information for debt collection services.

Current mailing addresses acquired

from the Internal Revenue Service are

routinely released to consumer

reporting agencies to obtain credit

reports and to debt collection agencies

for collection services; (5) disclose

information to a Federal, state, local or

foreign agency maintaining civil,

criminal or other relevant enforcement

information or other pertinent

information which has requested

information relevant to or necessary to

the requesting agency’s hiring or

retention of an individual, or issuance

of a security clearance, license, contract,

grant, or other benefit; (6) disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation or settlement

negotiations in response to a subpoena

where relevant or potentially relevant to

a proceeding, or in connection with

criminal law proceedings; (7) disclose

information to foreign governments in

accordance with formal or informal

international agreements; (8) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (9) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relates to civil and criminal

proceedings; (10) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation; (11) provide information

to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (12) provide wage

and separation information to another

agency, such as the Department of Labor

or Social Security Administration, as

required by law for payroll purposes;

(13) provide information to a Federal,

state, or local agency so that the agency

my adjudicate an individual’s eligibility

for a benefit, such as a state employment

compensation board, housing

administration agency and Social

Security Administration; (14) disclose

pertinent information to appropriate

Federal, state, local or foreign agencies

responsible for investigating or

prosecuting the violation of, or for

implementing a statute, regulation,

order, or license, where the disclosing

agency becomes aware of an indication

of a violation or potential violation of

civil, or criminal law or regulation; (15)

disclose information about particular

Treasury employees to requesting

agencies or non–Federal entities under

approved computer matching efforts,

limited to only those data elements

considered relevant to making a

determination of eligibility under

particular benefit programs

administered by those agencies or

entities or by the Department of the

Treasury or any constituent unit of the

Department, to improve program

integrity, and to collect debts and other

monies owed under those programs (i.e.,

matching for delinquent loans or other

indebtedness to the government).

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Disclosures may be made pursuant to

5 U.S.C. 552a(b)(12) and section 3 of the

Debt Collection Act of 1982; debt

information concerning a government

claim against an individual is also

furnished, in accordance with 5 U.S.C.

552a(b)(12) and Section 3 of the Debt

Collection Act of 1982 (Pub. L. 97–365),

to consumer reporting agencies to

encourage repayment of an overdue

debt. Disclosures may be made to a

consumer reporting agency as defined in

the Fair Credit Reporting Act, 15 U.S.C.

1681a(f) or the Federal Claims

Collection Act of 1966, 31 U.S.C.

701(a)(3).

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media, microfiche, and hard

copy. Disbursement records are stored at

the Federal Records Center.

RETRIEVABILITY:

Records are retrieved generally by

social security number, position

identification number within a bureau

and region, or employee name.

Secondary identifiers are used to assure

accuracy of data accessed, such as

master record number or date of birth.

SAFEGUARDS:

Entrance to data centers and support

organization offices are restricted to

those employees whose work requires

them to be there for the system to

operate. Identification (ID) cards are

verified to ensure that only authorized
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56653

personnel are present. Disclosure of

information through remote terminals is

restricted through the use of passwords

and sign–on protocols which are

periodically changed. Reports produced

from the remote printers are in the

custody of personnel and financial

management officers and are subject to

the same privacy controls as other

documents of like sensitivity.

RETENTION AND DISPOSAL:

The current payroll and personnel

system and the Treasury Integrated

Management Information System

(TIMIS) master files are kept on

magnetic media. Information rendered

to hard copy in the form of reports and

payroll information documentation is

also retained in automated magnetic

format. Employee records are retained

in automated form for as long as the

employee is active on the system

(separated employee records are

maintained in an ‘‘inactive’’ status).

Files are purged in accordance with

Treasury Directives Manual TD 25–02,

‘‘Records Disposition Management

Program.’’

SYSTEM MANAGER(S) AND ADDRESS:

Director, Treasury Integrated

Management Information System

(System Manager for TIMIS), 1500

Pennsylvania Avenue, NW, Treasury

Annex Building, Room 4153–Annex,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are identified in this system, or to

gain access to records maintained in the

system, must submit a written request

containing the following elements: (1)

Identification of the record system; (2)

identification of the category and types

of records sought; and (3) at least two

items of secondary identification (e.g.

employee name and date of birth ,

employee identification number, date of

employment or similar information).

The individual’s identity must be

verified by one other identifier, such as

a photocopy of a driver’s license or

other official document bearing the

individual’s signature. Alternatively, a

notarized statement may be provided.

Address inquiries to Assistant Director,

Disclosure Services, Department of the

Treasury, 1500 Pennsylvania Avenue,

NW, Room 1054– MT, Washington, DC

20220.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

The information contained in these

records is provided by or verified by the

subject of the record, supervisors, and

non–Federal sources such as private

employers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .004

SYSTEM NAME:

Personnel Security System—

Treasury/DO.

SYSTEM LOCATION:

For individuals in category (a), Room

1302 Main Treasury Building, 1500

Pennsylvania Avenue, NW.,

Washington, DC 20220. For individuals

in category (b), Room 1322 Main

Treasury Building, 1500 Pennsylvania

Avenue, NW, Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(a) Current and former senior officials

of the Department and Treasury

bureaus, and those within the

Department who are involved in

Personnel Security matters. (b) Current

and former government employees or

applicants occupying or applying for

sensitive positions in the Department.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Background investigations, (2) FBI

and other agency name checks, and (3)

investigative information relating to

personnel investigations conducted by

the Department of the Treasury and

other Federal agencies and departments

on preplacement and postplacement

basis to make suitability and

employability determinations and for

granting security clearances. Card

records comprised of Notice of

Personnel Security Investigation (TD F

67–32.2) or similar, previously used

card indexes, and an automated data

system reflecting identification data on

applicants, incumbents and former

employees, and record type of E.O.

10450 investigations and degree and

date of security clearance, if any, as well

as status of investigations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

E.O. 10450, sections 2 and 3, and E.O.

12356, part 4.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to disclose

information to departmental officials or

other Federal agencies relevant to, or

necessary for, making suitability or

employability retention or security

clearance determinations.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders, index cards, and

magnetic media.

RETRIEVABILITY:

Records are retrieved by name.

SAFEGUARDS:

Records are stored in locked metal

containers and in locked rooms. They

are limited to officials who have a need

to know in the performance of their

official duties.

RETENTION AND DISPOSAL:

Active files are retained during

incumbent tenure and are subject to

update personnel investigation. Files of

employees who effect intra–agency

transfers (between Treasury bureaus) are

automatically transferred to the gaining

bureaus. When an employee transfers to

another government agency or leaves

the Federal government, files are

retained, separate from the active files,

for five years. Background investigations

completed by OPM may be returned to

that agency or destroyed. Card indexes

are periodically updated to reflect

changes and maintained as long as

needed.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Security, Room 1302 Main

Treasury Building, 1500 Pennsylvania

Avenue, NW., Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be informed if

they are named in this system or gain

access to records maintained in the

system must submit a written, signed

request containing the following

elements: (1) Identify the record system;

(2) identify the category and type of

records sought; and (3) provide at least

two items of secondary identification

(date of birth, employee identification

number, dates of employment, or

similar information). Address inquiries

to Assistant Director, Disclosure

Services (see ‘‘Record access

procedures’’ below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054 MT, 1500 Pennsylvania

Avenue, NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.
56654 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

RECORD SOURCE CATEGORIES:

The information provided or verified

by applicants or employees whose files

are on record as authorized by those

concerned, information obtained from

current and former employers, co–

workers, neighbors, acquaintances,

educational records and instructors, and

police and credit record checks.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a(c)(3), (d), (e)(1), (e)(4)(G), through

(e)(4)(I), and (f) of the Privacy Act

pursuant to 5 U.S.C. 552a(k)(5).

Treasury/DO .005

SYSTEM NAME:

Grievance Records—Treasury/DO.

SYSTEM LOCATION:

These records are located in

personnel or designated offices in the

bureaus in which the grievances were

filed.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current or former Federal employees

who have submitted grievances with

their bureaus in accordance with part

771 of the Office of Personnel

Management’s (OPM) regulations (5 CFR

part 771), the Treasury Employee

Grievance System (TPM Chapter 771),

or a negotiated procedure.

CATEGORIES OF RECORDS IN THE SYSTEM:

The system contains records relating

to grievances filed by Treasury

employees under part 771 of the OPM’s

regulations. These case files contain all

documents related to the grievance

including statements of witnesses,

reports of interviews and hearings,

examiner’s findings and

recommendations, a copy of the original

and final decision, and related

correspondence and exhibits. This

system includes files and records of

internal grievance and arbitration

systems that bureaus and/or the

Department may establish through

negotiations with recognized labor

organizations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 1302, 3301, 3302; E.O. 10577;

3 CFR 1954–1958 Comp., p. 218; E.O.

10987; 3 CFR 1959–1963 Comp., p. 519;

agency employees, for personal relief in

a matter of concern or dissatisfaction

which is subject to the control of agency

management.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS

AND THE PURPOSES OF SUCH USES:

These records and information in

these records may be used: (1) To

disclose pertinent information to the

appropriate Federal, state, or local

agency responsible for investigating,

prosecuting, enforcing, or implementing

a statute, rule, regulation, or order,

where the disclosing agency becomes

aware of an indication of a violation or

potential violation of civil or criminal

law or regulation; (2) to disclose

information to any source from which

additional information is requested in

the course of processing in a grievance,

to the extent necessary to identify the

individual, inform the source of the

purpose(s) of the request, and identify

the type of information requested; (3) to

disclose information to a Federal

agency, in response to its request, in

connection with the hiring or retention

of an individual, the issuance of a

security clearance, the conducting of a

security or suitability investigation of an

individual, the classifying of jobs, the

letting of a contract, or the issuance of

a license, grant, or other benefit by the

requesting agency, to the extent that the

information is relevant and necessary to

requesting the agency’s decision on the

matter; (4) to provide information to a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(5) to disclose information to another

Federal agency or to a court when the

Government is party to a judicial

proceeding before the court; (6) by the

National Archives and Records

Administration in records management

inspections conducted under authority

of 44 U.S.C. 2904 and 2908; (7) by the

bureau maintaining the records of the

Department in the production of

summary descriptive statistics and

analytical studies in support of the

function for which the records are

collected and maintained, or for related

work force studies. While published

statistics and studies do not contain

individual identifiers, in some instances

the selection of elements of data

included in the study may be structured

in such a way as to make the data

individually identifiable by inference;

(8) to disclose information to officials of

the Merit Systems Protection Board,

including the Office of the Special

Counsel, the Federal Labor Relations

Authority and its General Counsel, the

Equal Employment Opportunity

Commission, or the Office of Personnel

Management when requested in

performance of their authorized duties;

(9) to disclose information to a court,

magistrate, or administrative tribunal in

the course of presenting evidence,

including disclosures to opposing

Counsel or witnesses in the course of

civil discovery, litigation or settlement

negotiations in response to a subpoena,

or in connection with criminal law

proceedings; (10) to provide information

to officials of labor organizations

reorganized under the Civil Service

Reform Act when relevant and

necessary to their duties of exclusive

representation concerning personnel

policies, practices, and matters affecting

work conditions.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders.

RETRIEVABILITY:

By the names of the individuals on

whom they are maintained.

SAFEGUARDS:

Lockable metal filing cabinets to

which only authorized personnel have

access.

RETENTION AND DISPOSAL:

Disposed of 3 years after closing of the

case. Grievances filed against

disciplinary adverse actions are retained

by the United States Secret Service for

4 years. Disposal is by shredding or

burning.

SYSTEM MANAGER(S) AND ADDRESS:

ATF (Alcohol, Tobacco and Firearms) Chief,

Personnel Division, 1200 Pennsylvania

Avenue, NW, Room 1211, Washington,

DC 20226.

CUSTOMS Director, Office of Human

Resources, 2120 L Street, NW

Washington, DC 20229.

E&P (Engraving and Printing) Chief, Office of

Industrial Relations, 14th & C Streets,

SW, Room 202–13A, E&P Annex,

Washington, DC 20228.

FLETC (Federal Law Enforcement Training

Center) Personnel Officer, Building 94,

Room 1F–14, Glynco, GA 31524.

FMS (Financial Management Service)

Director, Personnel Management

Division, 401 14th Street, SW, Room 444,

Liberty Loan Bldg., Washington, DC

20227

IRS (Internal Revenue Service) Director,

Human Resources Division, 1111

Constitution Avenue, NW, Room 1408

IR, Washington, DC 20224.

DO (Departmental Offices) Chief, Personnel

Resources, Room 1316 MT, 1500

Pennsylvania Ave., NW., Washington,

DC 20220

PD (Public Debt) Director, Personnel

Management Division, 300 13th Street,

SW., Room 446–4, E&P Annex,

Washington, DC 20239.

SS (Secret Service) Chief, Personnel Division,

1800 G Street, NW, Room 901,

Washington DC 20223.

Mint Assistant Director for Personnel, 633

3rd Street, NW, Room 651, Washington,

DC 20004.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56655

OCC (Office of Comptroller of the Currency)

Director, Human Resources, 250 E Street,

SW, Washington, DC 20219.

OTS (Office of Thrift Supervision) Director,

Human Resources Division, 2nd Floor,

1700 G Street, NW, Washington, D.C.

20552

Records pertaining to administrative

grievances filed at the Departmental

level: Director, Office of Personnel

Policy, Room 4150–Annex,

Pennsylvania Ave. at Madison Place,

NW, Washington, DC 20220.

NOTIFICATION PROCEDURE:

It is required that individuals

submitting grievances be provided a

copy of the record under the grievance

process. They may, however, contact the

agency personnel or designated office

where the action was processed,

regarding the existence of such records

on them. They must furnish the

following information for their records

to be located and identified: (1) Name,

(2) date of birth, (3) approximate date of

closing of the case and kind of action

taken, (4) organizational component

involved.

RECORD ACCESS PROCEDURES:

It is required that individuals

submitting grievances be provided a

copy of the record under the grievance

process. However, after the action has

been closed, an individual may request

access to the official copy of the

grievance file by contacting the bureau

personnel or designated office where the

action was processed. Individuals must

provide the following information for

their records to be located and

identified: (1) Name, (2) date of birth, (3)

approximate date of closing of the case

and kind of action taken, (4)

organizational component involved.

CONTESTING RECORD PROCEDURES:

Review of requests from individuals

seeking amendment of their records

which have been the subject of a

judicial or quasi–judicial action will be

limited in scope. Review of amendment

requests of these records will be

restricted to determining if the record

accurately documents the action of the

agency ruling on the case, and will not

include a review of the merits of the

action, determination, or finding.

Individuals wishing to request

amendment to their records to correct

factual errors should contact the bureau

personnel or designated office where the

grievance was processed. Individuals

must furnish the following information

for their records to be located and

identified: (1) Name, (2) date of birth, (3)

approximate date of closing of the case

and kind of action taken, (4)

organizational component involved.

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided: (1) By the individual on

whom the record is maintained, (2) by

testimony of witnesses, (3) by agency

officials, (4) from related

correspondence from organizations or

persons.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .007

SYSTEM NAME:

General Correspondence Files—

Treasury/DO.

SYSTEM LOCATION:

Departmental Offices, Department of

the Treasury, 1500 Pennsylvania Ave.,

NW, Washington, DC 20220.

Components of this record system are in

the following offices within the

Departmental Offices:

Office of Foreign Assets Control

Office of Tax Policy

Office of the Assistant Secretary for

International Affairs

Office of the Executive Secretariat

Office of Public Correspondence

Office of Legislative Affairs

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Members of Congress, U.S. Foreign

Service officials, officials and

employees of the Treasury Department,

officials of municipalities and state

governments, and the general public,

foreign nationals, members of the news

media, businesses, officials and

employees of other Federal Departments

and agencies.

CATEGORIES OF RECORDS IN THE SYSTEM:

Incoming correspondence and replies

pertaining to the mission, function, and

operation of the Department, tasking

sheets, and internal Treasury

memorandum.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

The manual systems and/or electronic

databases (e.g., Treasury Automated

Document System (TADS))used by the

system managers are to manage the high

volume of correspondence received by

the Departmental Offices and to

accurately respond to inquiries,

suggestions, views and concerns

expressed by the writers of the

correspondence. It also provides the

Secretary of the Treasury with

sentiments and statistics on various

topics and issues of interest to the

Department.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Provide information to a congressional

office in response to an inquiry made at

the request of the individual to whom

the record pertains; (2) provide

information to the news media in

accordance with guidelines contained in

28 CFR 50.2 which relate to an agency’s

functions relating to civil and criminal

proceedings; (3) provide information to

unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation; (5)

provide information to appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (6)

provide information to a court,

magistrate, or administrative tribunal in

the course of presenting evidence,

including disclosures to opposing

counsel or witnesses in the course of

civil discovery, litigation, or settlement

negotiations or in connection with

criminal law proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records, file folders and

magnetic media.

RETRIEVABILITY:

By name of individual or letter

number, address, assignment control

number, or organizational relationship.

SAFEGUARDS:

Access is limited to authorized

personnel with a direct need to know.

Rooms containing the records are locked

after business hours. Some folders are

stored in locked file cabinets in areas of

limited accessibility except to

employees. Others are stored in

electronically secured areas and vaults.

Access to electronic records is by

password.

RETENTION AND DISPOSAL:

Some records are maintained for three

years, then destroyed by burning. Other

records are updated periodically and

maintained as long as needed. Some

electronic records are periodically

updated and maintained for two years

after date of response; hard copies of

those records are disposed of after three
56656 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

months in accordance with the NARA

schedule. Paper records of the Office of

the Executive Secretary are stored

indefinitely at the Federal Records

Center.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Foreign Assets Control,

U.S. Treasury Department, Room 2233,

Treasury Annex, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

Freedom of Information Act Officer, or

Director, Correspondence Unit, Office of

Tax Policy, U.S. Treasury Department,

Room 1124–MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220

Director, OASIA Secretariat, U.S. Treasury

Department, Room 5422–MT, 1500

Pennsylvania Ave., NW, Washington, DC

20220

Office of the Executive Secretariat, U.S.

Treasury Department, Room 3419–MT,

Washington, DC 20220

Director, Office of Public Correspondence,

U.S. Treasury Department, Room 2124–

MT, Washington, DC 20220

Director, Office of Legislative Affairs, U.S.

Treasury Department, Room 3132–MT,

Washington, DC 20220

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or to gain access to records

maintained in this system may inquire

in accordance with instructions

appearing at 31 CFR part 1, subpart C,

appendix A. Individuals must submit a

written request containing the following

elements: (1) Identify the record system;

(2) identify the category and type of

records sought; and (3) provide at least

two items of secondary identification

(date of birth, employee identification

number, dates of employment or similar

information). Address inquiries to

Assistant Director, Disclosure Services

(see ‘‘Record access procedures’’ below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054–MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Members of Congress or other

individuals who have corresponded

with the Departmental Offices, other

governmental agencies (Federal, state

and local), foreign individuals and

official sources.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .010

SYSTEM NAME:

Office of Domestic Finance, Actuarial

Valuation System—Treasury/DO.

SYSTEM LOCATION:

Departmental Offices, Office of

Government Financing, Office of the

Government Actuary, 1500

Pennsylvania Avenue, NW, Washington,

DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Participants and beneficiaries of the

Foreign Service Retirement and

Disability System and the Foreign

Service Pension System. Covered

employees are located in the following

agencies: Department of State,

Department of Agriculture, United

States Information Agency, Agency for

International Development, Peace

Corps, and the Department of

Commerce.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information in the system is as

follows: Active Records: Name; social

security number; salary; category–grade;

year of entry into system; service

computation date; year of birth; year of

resignation or year of death, and refund

if any; indication of LWOP status (if

any); Retired Records: same as actives;

annuity; year of separation; cause of

separation (optional, disability,

deferred, etc.); years and months of

service by type of service; single or

married; spouse’s year of birth;

principal’s year of death; number of

children on annuity roll; children’s

years of birth and annuities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

22 U.S.C. 1101.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Data regarding specific individuals is

released only to the contributing agency

for purposes of verification.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Data are on computer tapes and

computer printouts.

RETRIEVABILITY:

Alphabetically.

SAFEGUARDS:

Records are stored in the Actuary’s

office. Access is restricted to employees

of the Office of the Government

Actuary.

RETENTION AND DISPOSAL:

Records are retained on a year–to–

year basis. When agencies whose

pension funds are valued forward new

records for valuation, older records are

discarded.

SYSTEM MANAGER(S) AND ADDRESS:

The Government Actuary,

Departmental Offices, 1500

Pennsylvania Ave., NW, Washington,

DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or gain access to records

maintained in this system must submit

a written request containing the

following elements: (1) Identify the

record system; (2) identify the category

and type of records sought; and (3)

provide at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

Address inquiries to Assistant Director,

Disclosure Services (see ‘‘Record access

procedures’’ below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054–MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Data for actuarial valuation are

provided by organizations responsible

for pension funds listed under ‘‘category

of individual,’’ namely the Department

of State, Department of Agriculture,

United States Information Agency,

Agency for International Development,

Peace Corps, and the Department of

Commerce.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .060

SYSTEM NAME:

Correspondence files and records on

employee complaints and/or

dissatisfaction—Treasury/DO.

SYSTEM LOCATION:

Office of Personnel Policy, Room

4150–Annex, Pennsylvania Avenue at

Madison Place, NW, Washington, DC

20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Former and current Department

employees who have submitted
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56657

complaints to the Office of Personnel or

whose correspondence concerning a

matter of dissatisfaction has been

referred to the Office of Personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence dealing with former

and current employee complaints.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose pertinent information to

appropriate Federal, state, and local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

civil or criminal law or regulation; (2)

provide information to a congressional

office in response to an inquiry made at

the request of the individual to whom

the record pertains; (3) provide

information to unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (4)

provide information to third parties

during the course of an investigation to

the extent necessary to obtain

information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders, file cabinets.

RETRIEVABILITY:

By bureau and employee name.

SAFEGUARDS:

Maintained in filing cabinet and

released only to Office of Personnel staff

or other Treasury officials on a need–to–

know basis.

RETENTION AND DISPOSAL:

Records are maintained and disposed

of in accordance with Department of the

Treasury Directive 25–02, ‘‘Records

Disposition Management Program’’ and

the General Records Schedule.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Personnel Policy,

Department of the Treasury, Room

4150–Annex Pennsylvania Avenue at

Madison Place NW, Washington, DC

20220.

NOTIFICATION PROCEDURE:

Persons inquiring as to the existence

of a record on themselves may contact:

Assistant Director, (Human Relations)

Department of the Treasury, Room

4150–Annex, Pennsylvania Avenue at

Madison Place, NW, Washington, DC

20220. The inquiry must include the

individual’s name and employing

bureau.

RECORD ACCESS PROCEDURES:

Persons seeking access to records

concerning themselves may contact: The

Director, Office of Personnel Policy,

Department of the Treasury, Room

4150–Annex, Pennsylvania Avenue at

Madison Place, NW, Washington, DC

20220. The inquiry must include the

individual’s name and employing

bureau.

CONTESTING RECORD PROCEDURES:

Individuals wishing to request

amendment to their records to correct

factual error should contact the Director

of Personnel at the address shown in

Access, above. They must furnish the

following information: (a) Name; (b)

employing bureau; (c) the information

being contested; (d) the reason why they

believe information is untimely,

inaccurate, incomplete, irrelevant, or

unnecessary.

RECORD SOURCE CATEGORIES:

Current and former employees, and/or

representatives, employees’ relatives,

Congressmen, the White House,

management officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .062

SYSTEM NAME:

Executive Inventory Files—Treasury/

DO.

SYSTEM LOCATION:

Room 4150–Annex, Pennsylvania

Ave. at Madison Place, NW,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All SES and GS–16, 17 and 18

employees of the Department of the

Treasury.

CATEGORIES OF RECORDS IN THE SYSTEM:

A brief description of identifying

biographical data, work experience,

education, professional activities,

honors, special qualifications and

references.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Executive Order 11315.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

The records in this system may be

disclosed to a Congressional office in

order to compile statistical information

on SES participants. Information in the

records may also be shared with the

Office of Personnel Management and

other Federal agencies in compiling

reports or to correct information

maintained by OPM on Treasury

Executives.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File cabinets.

RETRIEVABILITY:

Numerically by bureau and position

number.

SAFEGUARDS:

Access is limited to authorized

Treasury personnel and management

officials on a need–to–know basis.

RETENTION AND DISPOSAL:

The records are kept as long as the

employee is assigned to an SES or GS–

16, 17, or 18 position, except for

employees who retire. The records on

retirees are kept for approximately one

year from their date of retirement. The

records are destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Personnel Policy,

Room 4150–Annex, Pennsylvania Ave.

at Madison Place, NW, Washington, DC

20220.

NOTIFICATION PROCEDURE:

Director, Office of Personnel Policy,

Room 4150–Annex, Pennsylvania Ave.

at Madison Place, NW, Washington, DC

20220. The individual needs to provide

his/her name, present organizational

assignment, position title and grade.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

The SF–171 is provided by the

employee to their servicing personnel

office.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .065

SYSTEM NAME:

Appointment at Above the Minimum

Rate of the Grade Files—Treasury/DO.
56658 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

SYSTEM LOCATION:

Room 4150–Annex, Pennsylvania

Ave. at Madison Place, NW,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons proposed for employment by

the Department of the Treasury at a

salary rate above the minimum rate of

the grade that exceeds by 20% the

applicant’s current pay.

CATEGORIES OF RECORDS IN THE SYSTEM:

A collection of documents required

for requesting approval of appointments

at a salary rate above the minimum rate

of the grade that exceed the 20% limit,

including: Personal Qualifications

Statement (SF–171); Position

Description (OF–8); letters of

justification; application form showing

current salary; documentation of

appointment authority; and general

correspondence requesting approval of

the action.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 5333.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

The information may be used for

review/audit purposes by the Office of

Personnel Management.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File cabinets.

RETRIEVABILITY:

Indexed by name in log and filed

chronologically.

SAFEGUARDS:

Access is limited to authorized

Treasury personnel and management

officials on a need–to–know basis.

RETENTION AND DISPOSAL:

Records are retained for two years and

are destroyed by standard destruction

methods including burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Personnel Policy,

Room 4150–Annex, Pennsylvania Ave.

at Madison Place, NW, Washington, DC

20220.

NOTIFICATION PROCEDURE:

Director, Office of Personnel Policy,

Room 4150–Annex, Pennsylvania Ave.

at Madison Place, NW, Washington, DC

20220. The individual is required to

provide his/her name and the Treasury

organizational assignment, position

title, grade/salary, and date of most

recent appointment above the minimum

rate of the grade requested.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

The documents which constitute this

system, and which are listed under

Categories of Records, came from the

individual applicant, his/her servicing

personnel office, the Office of Personnel

Management, and other concerned

management officials within the

Department of the Treasury.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .067

SYSTEM NAME:

Detailed Employee Files—Treasury/

DO.

SYSTEM LOCATION:

Room 4150–Annex, Pennsylvania

Ave. at Madison Place, NW,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of the Treasury

employees whose detail to other

positions, or other Government

employees whose details to the

Department of the Treasury, require

approval at the Departmental level.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence requesting approval

of details and Request for Personnel

Action (SF–52) which documents the

detail and reflects approval of it. In

some instances there may also be a

Personal Qualifications Statement (SF–

171), and attachments, Position

Description (OF–8), and Request for

Approval of Non–Competitive Action

(SF–59).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 3341–3349.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records may be disclosed to a

Congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File cabinets.

RETRIEVABILITY:

Automated index listed

chronologically by approval date.

SAFEGUARDS:

Access is limited to authorized

Treasury personnel and management

officials on a need–to–know basis.

RETENTION AND DISPOSAL:

Records are retained for 2 years and

are destroyed by standard destruction

methods including burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Personnel Policy,

Room 4150–Annex, Pennsylvania Ave.

at Madison Place, NW, Washington, DC

20220.

NOTIFICATION PROCEDURE:

Director, Office of Personnel Policy,

Room 4150–Annex, Pennsylvania Ave.

at Madison Place, NW, Washington, DC

20220. The individual is required to

provide his/her name and the Treasury

organizational assignment, position

title, grade/salary, and approximate date

of the detail requested requiring

approval at the Departmental level.

RECORD ACCESS PROCEDURES:

Director, Office of Personnel Policy,

Room 4150–Annex, Pennsylvania Ave.

at Madison Place, NW, Washington, DC

20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

The documents which constitute this

system, and which are listed under

Categories of Records, came from the

employee’s servicing personnel office,

and other concerned management

officials within the Department of the

Treasury.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .068

SYSTEM NAME:

Time–In–Grade Exception Files—

Treasury/DO.

SYSTEM LOCATION:

Room 1325–MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons employed by, or proposed for

employment by, the Department of the

Treasury and for whom an exception to

Time–In–Grade Restrictions is sought.

CATEGORIES OF RECORDS IN THE SYSTEM:

A collection of documents required

for approval of exceptions to Time–In–
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56659

Grade Requirements including: Request

for Approval of Non–Competitive

Action (SF–59); Personal Qualifications

Statement (SF–171); Position

Description (OF–8); and, in some

instances, Request for Personnel Action

(SF–52); and memoranda of

justification.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, and 5 U.S.C. 1104.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from these records may

be disclosed to (1) the Office of

Personnel Management for audit of

exceptions granted, and (2) a

Congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File cabinet.

RETRIEVABILITY:

Indexed by name in log and filed

chronologically.

SAFEGUARDS:

Access is limited to authorized

Treasury personnel and management

officials on a need–to–know basis.

RETENTION AND DISPOSAL:

Records are retained for 2 years and

are destroyed by standard destruction

methods including burning.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Personnel Resources, Room

1316–MT, 1500 Pennsylvania Ave., NW,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Director, Personnel Resources, Room

1316–MT, 1500 Pennsylvania Ave., NW,

Washington, DC 20220. The individual

is required to provide his/her name and

the Treasury organizational assignment,

position title, grade/salary, and

approximate date of the Time–In–Grade

exception requested.

RECORD ACCESS PROCEDURES:

Director, Personnel Resources

Directorate, Room 1316–MT, 1500

Pennsylvania Ave., NW, Washington,

DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

The documents which constitute this

system, and which are listed under

Categories of Records, came from the

individual employee or applicant, his

servicing personnel office, and other

concerned management officials within

the Department of the Treasury.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .070

SYSTEM NAME:

Automated Systems Division, ASD

Project Recording System—Treasury/

DO.

SYSTEM LOCATION:

Room B–91, Main Treasury, 1500

Pennsylvania Ave., NW, Washington,

DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Personnel in Automated Systems

Division.

CATEGORIES OF RECORDS IN THE SYSTEM:

List of projects and time spent on

each project. List of projected project

milestone dates and actual dates

completed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside the

Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper, magnetic media.

RETRIEVABILITY:

Indexed by project. Retrieved by

project, name or code identifier.

SAFEGUARDS:

Under supervision of responsible

manager during working hours. Room

locked at other times.

RETENTION AND DISPOSAL:

Retained 18 months, then erased or

discarded.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Automated Systems

Division, Room 1136, Main Treasury,

1500 Pennsylvania Ave., NW,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Director, Automated Systems

Division, Room 1136, Main Treasury,

1500 Pennsylvania Ave., NW,

Washington, DC 20220. Identifying

information – name.

RECORD ACCESS PROCEDURES:

Written request to: Automated

Systems Division, Room 1136, Main

Treasury, 1500 Pennsylvania Ave., NW,

Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Information is furnished by ASD staff

members.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO 111

SYSTEM NAME:

Office of Foreign Assets Control

Census Records—Treasury/DO.

SYSTEM LOCATION:

Office of Foreign Assets Control

Treasury Annex, Washington, DC

20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Although most reporters in the

Census in this system of records are not

individuals, such censuses reflect some

small number of U.S. individuals as

holders of assets subject to U.S.

jurisdiction which are blocked under

the various sets of Treasury Department

regulations involved.

CATEGORIES OF RECORDS IN THE SYSTEM:

Reports of several censuses of U.S.–

based, foreign–owned assets which have

been blocked at any time since 1940

under Treasury Department regulations

found under 31 CFR subpart B, chapter

V.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

50 U.S.C., App. 5(b); 22 U.S.C.

2370(a); 50 U.S.C. 1701 et seq.; and 31

CFR Chapter V.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose information to appropriate

state agencies which are concerned with

or responsible for abandoned property;

(2) disclose information to foreign

governments in accordance with formal

or informal international agreements; (3)

provide information to a Congressional

office in response to an inquiry made at

the request of the individual to whom

the record pertains; (4) provide

information to third parties during the

course of an investigation to the extent

necessary to obtain information

pertinent to the investigation; (5)
56660 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

provide certain information to

appropriate senior foreign–policy–

making officials in the Department of

State.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

1950 Census of Blocked Chinese

Assets are stored in folders in file

cabinets in the offices of Foreign Assets

Control, and at the Federal Records

Center; 1964 Census of Blocked Cuban

Assets are stored in folders in file

cabinets; 1970 Census of Blocked

Chinese Assets are stored in folders and

on computer printout in file cabinets;

1980 censuses of Iranian Assets and

Iranian Claims are stored in folders and

on magnetic tape in file cabinets; 1983

comprehensive update of blocked assets

under Foreign Assets Control

Regulations, Foreign Funds Control

Regulations, and Cuban Assets Control

Regulations are stored in Treasury

computers and in folders in file

cabinets; 1986 Libyan ‘‘mini–census’’ of

blocked assets are stored in file folders

and on computer diskettes.

RETRIEVABILITY:

By name of holder or custodian or

owner of blocked property.Safeguards:

Locked room, or in locked file cabinets

located in areas in which access is

limited to Foreign Assets Control

employees. Computerized records are

password–protected.

RETENTION AND DISPOSAL:

Records are periodically updated and

maintained as long as needed. When no

longer needed, records are retired to

Federal Records Center or destroyed in

accordance with established

procedures.System Manager and

address: Director, Office of Foreign

Assets Control, Room 2233–Annex,

Department of the Treasury, NW,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or to gain access to records

maintained in the system, must submit

a written request containing the

following elements: (1) Identify the

record system; (2) identify the category

and type of record sought; and (3)

provide at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

Address inquiries to Assistant Director,

Disclosure Services (See ‘‘Record access

Procedures’’ below.)

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054, 1500 Pennsylvania Ave.,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Custodians or other holders of

blocked assets.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .114

SYSTEM NAME:

Foreign Assets Control Enforcement

Records—Treasury/DO.

SYSTEM LOCATION:

Office of Foreign Assets Control,

Treasury Annex, Washington, DC

20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have engaged in or

who are suspected of having engaged in

transactions and activities prohibited by

Treasury Department regulations found

at 31 CFR subpart B, chapter V.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documents related to suspected or

actual violations of relevant statutes and

regulations administered by the Office

of Foreign Assets Control.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

50 U.S.C., App. 5(b); 50 U.S.C. 1701

et. seq.; 22 U.S.C. 287(c); 22 U.S.C.

2370(a); and 31, CFR, chapter V; 100

Stat. 1086, as amended by H.J. Res. 756,

Pub. L. 99–631.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose information to appropriate

Federal agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order or license; (2) disclose

information to a Federal, state, or local

agency, maintaining civil, criminal or

other relevant enforcement or other

pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s

official functions; (3) disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosure to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations or in response to a

subpoena or in connection with

criminal law proceedings; (4) disclose

information to foreign governments in

accordance with formal or informal

international agreements; (5) provide

information to a Congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders and magnetic media.

RETRIEVABILITY:

By name of individual.

SAFEGUARDS:

Folders in locked file cabinets are

located in areas of limited accessibility.

Computerized records are password–

protected.

RETENTION AND DISPOSAL:

Records are periodically updated and

are maintained as long as necessary.

When no longer needed, records are

retired to Federal Records Center or

destroyed in accordance with

established procedures.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Office of Foreign Assets

Control, Room 2233–Annex, U.S.

Treasury Department, Washington, DC

20220

NOTIFICATION PROCEDURE:

This system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual.

RECORD ACCESS PROCEDURES:

This system of records may not be

accessed for purposes of inspection or

for contest of content of records.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

From the individual, from the Office

of Foreign Assets Control investigations,

and from other federal, state or local

agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a(c)(3), (d), (e)(1), (e)(4), (G), (H), (I),
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56661

and (f) of the Privacy Act pursuant to 5

U.S.C. 552a(k)(2).

Treasury/DO .118

SYSTEM NAME:

Foreign Assets Control Licensing

Records—Treasury/DO.

SYSTEM LOCATION:

Office of Foreign Assets Control,

Treasury Annex, Washington, DC

20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Applicants for permissive and

authorizing licenses under Treasury

Department regulations found at 31 CFR

subpart B, chapter V.

CATEGORIES OF RECORDS IN THE SYSTEM:

Applications for Treasury licenses–

together with related and supporting

documentary material and copies of

licenses issued.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

50 U.S.C., App. 5(b); 22 U.S.C.

2370(a); 22 U.S.C. 287(c); 50 U.S.C. 1701

et seq.; 31 CFR, chapter V; 100 Stat.

1086, as amended by H.J. Res. 756, Pub.

L. 99–631.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose information to appropriate

Federal, state, local, or foreign agencies

responsible for investigating or

prosecuting the violation of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (2)

disclose information to the Department

of State, Commerce, Defense or other

federal agencies, in connection with

Treasury licensing policy or other

matters of mutual interest or concern;

(3) disclose information to a Federal,

State, or local agency, maintaining civil,

criminal or other relevant enforcement

or other pertinent information, which

has requested information relevant to or

necessary to the requesting agency’s

official functions; (4) disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosure to opposing counsel or

witnesses, in the course of civil

discovery, litigation, or settlement

negotiations in response to a subpoena

or in connection with criminal law

proceedings; (5) disclose information to

foreign governments in accordance with

formal or informal international

agreements; (6) provide information to a

Congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders and magnetic media.

RETRIEVABILITY:

The records are retrieved by license or

letter number.

SAFEGUARDS:

Folders in locked filed cabinets are

located in areas of limited accessibility.

Computerized records are password–

protected.

RETENTION AND DISPOSAL:

Records are periodically updated to

reflect changes and maintained as long

as needed. When no longer needed,

records are retired to Federal Records

Center or destroyed in accordance with

established procedures.

SYSTEM MANAGER(S) AND ADDRESS: DIRECTOR,

OFFICE OF FOREIGN ASSETS CONTROL, ROOM

2233–ANNEX, DEPARTMENT OF THE TREASURY,

WASHINGTON, DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or to gain access to records

maintained in the system of records,

must submit a written request

containing the following elements: (1)

Identify the record system; (2) identify

the category and type of records sought;

and (3) provide at least two items of

secondary identification (date of birth,

employee identification number, dates

of employment or similar information).

Address inquiries to Assistant Director,

Disclosure Services (See ‘‘Record access

procedures’’ below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054, 1500 Pennsylvania Ave.,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Applicants for Treasury Department

licenses under regulations administered

by the Office of Foreign Assets Control.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .144

SYSTEM NAME:

General Counsel Litigation Referral

and Reporting System—Treasury/DO.

SYSTEM LOCATION:

U.S. Department of the Treasury,,

Office of the General Counsel, 1500

Pennsylvania Avenue NW, Washington,

DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who are parties, plaintiff or

defendant, in civil litigation or

administrative proceedings involving or

concerning the Department of the

Treasury or its officers or employees.

The system does not include

information on every civil litigation or

administrative proceeding involving the

Department of the Treasury or its

officers and employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system of records consists of

index cards and a computer data base

containing information related to

litigation or administrative proceedings

involving or concerning the Department

of the Treasury or its officers or

employees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; 31 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose pertinent information to

appropriate Federal, State, or foreign

agencies responsible for investigating or

prosecuting the violations of, or for

implementing, a statute, rule,

regulation, order, or license, where the

disclosing agency becomes aware of an

indication of a violation or potential

violation of civil or criminal law or

regulation; (2) disclose information to a

Federal, State, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

individual, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations in response to a

subpoena or in connection with

criminal law proceedings; (4) disclose

information to foreign governments in

accordance with formal or informal

international agreements; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the
56662 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

record pertains; (6) provide information

to the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (7) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

The index cards are maintained in a

file box. The computerized records are

maintained in computer data banks and

printouts.

RETRIEVABILITY:

The index cards are filed

alphabetically by the name of the non–

government party involved in the case.

The computer information is accessible

by case number and docket number.

SAFEGUARDS:

Access is limited to employees who

have a need for such records in the

course of their work. Background checks

are made on employees. All facilities

where records are stored have access

limited to authorized personnel.

RETENTION AND DISPOSAL:

The index cards are maintained

during the pending litigation and for

approximately three years thereafter.

They are then destroyed. The computer

information is maintained during the

pending litigation and for

approximately three years thereafter.

SYSTEM MANAGER(S) AND ADDRESS:

Associate General Counsel

(Legislation, Litigation, and Regulation),

Office of the General Counsel,

Department of the Treasury, 1500

Pennsylvania Ave., NW., Washington,

DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or gain access to records

maintained in this system must submit

a written request containing the

following elements: (1) an identification

of the record system; and (2) an

identification of the category and type of

records sought. This system contains

records that are exempt under 31 CFR

l.36; 5 U.S.C. 552a(j)(2); and (k)(2).

Address inquiries to Assistant Director,

Disclosure Services, Department of the

Treasury, Room 1054 MT, 1500

Pennsylvania Ave., NW., Washington,

DC 20220.

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054, 1500 Pennsylvania Ave.,

NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Treasury Department Legal Division,

Department of Justice Legal Division.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a(d), (e)(1), (e)(3), (e)(4)(G),(H), (I),

and (f) of the Privacy Act pursuant to 5

U.S.C. 552a(k)(2).

Treasury/DO .149

SYSTEM NAME:

Foreign Assets Control Legal Files—

Treasury/DO.

SYSTEM LOCATION:

U.S. Department of the Treasury,

Room 2101–Annex, Washington, DC

20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who are or who have been

parties in litigation involving the Office

of Foreign Assets Control or statutes and

regulations administered by the agency

found at 31 CFR subpart B, chapter V.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information and documents relating

to litigation involving the Office of

Foreign Assets Control or statutes and

regulations administered by the agency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 301; 50 U.S.C. App. 5(b); 50

U.S.C. 1701 et seq; 22 U.S.C. 278(c); and

other statutes relied upon by the

President to impose economic

sanctions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Prosecute, defend, or intervene in

litigation related to the Office of Foreign

Assets Control and statutes and

regulations administered by the agency;

(2) disclose pertinent information to

appropriate Federal, State, local, or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing, a statute, rule,

regulation, order or license; (3) disclose

information to a Federal, State, or local

agency, maintaining civil, criminal, or

other relevant enforcement information

or other pertinent information, which

has requested information relevant to or

necessary to the requesting agency’s

official functions; (4) disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations or in connection with

criminal law proceedings; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Folders in file cabinets and magnetic

media.

RETRIEVABILITY:

By name of private plaintiff or

defendant.

SAFEGUARDS:

Folders are in lockable file cabinets

located in areas of limited public

accessibility. Where records are

maintained on computer hard drives,

access to the files is password–

protected.

RETENTION AND DISPOSAL:

Records are periodically updated and

maintained as long as needed.

SYSTEM MANAGER(S) AND ADDRESS:

Administrative Officer, Room 3006–

MT, U.S. Treasury Department,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or gain access to records

maintained in this system must submit

a written request containing the

following elements: (1) Identify the

record system; (2) identify the category

and type of records sought; and (3)

provide at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

RECORD ACCESS PROCEDURES:

Address inquiries to Assistant

Director, Disclosure Services,

Department of the Treasury, Room 1054,

1500 Pennsylvania Ave., NW,

Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56663

RECORD SOURCE CATEGORIES:

Pleadings and other materials filed

during course of a legal proceeding,

discovery obtained pursuant to

applicable court rules; materials

obtained by Office of Foreign Assets

Control investigation; material obtained

pursuant to requests made to other

Federal agencies; orders, opinions, and

decisions of courts.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .150

SYSTEM NAME:

Disclosure Records—Treasury/DO.

SYSTEM LOCATION:

Departmental Offices, Department of

the Treasury, 1500 Pennsylvania Ave.,

NW, Washington DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have submitted

requests for information to the

Departmental Offices or who have

appealed initial denials to the requests.

CATEGORIES OF RECORDS IN THE SYSTEM:

Requests for records or information

pursuant to the Freedom of Information

Act, 5 U.S.C. 552, and/or the Privacy

Act, 5 U.S.C. 552a, internal processing

documents, memoranda, and referrals

are kept by the Disclosure Office. Copies

of requested records are kept by the

program office responsible for fulfilling

the request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 552, 5 U.S.C. 552a, 31 CFR

part 1.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose information to other agencies

when required for coordination of

response or referral; (2) disclose

information to the Department of Justice

for defending law suits.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper files, magnetic media.

RETRIEVABILITY:

By name and case number.

SAFEGUARDS:

Stored in filing cabinets. Access

limited to individuals with need to

know or legitimate right to review.

RETENTION AND DISPOSAL:

Retained in accordance with the

provisions of the Departmental records

management procedures.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Director, Disclosure Services,

Department of the Treasury, Room 1054,

1500 Pennsylvania Ave., NW,

Washington, DC 20220.

Deputy Assistant Secretary (Law

Enforcement), Department of the

Treasury, Room 4328, 1500 Pennsylvania

Ave., NW, Washington, DC 20220

Freedom of Information Act Officer or

Director, Correspondence Unit, Office of

Tax Policy, Department of the Treasury,

Room 1124, 1500 Pennsylvania Ave.,

NW, Washington, DC 20220

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or gain access to records

maintained in this system must submit

a written request containing the

following elements: (1) Identify the

record system; (2) identify the category

and type of records sought; and (3)

provide at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

Address inquiries to Assistant Director,

Disclosure Services at the above

address.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individuals who make Freedom of

Information Act requests, federal

officials responding to Freedom of

Information Act requests, and

documents from official records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .156

SYSTEM NAME:

Tax Court Judge Applicants—

Treasury/DO.

SYSTEM LOCATION:

Department of the Treasury, Office of

the General Counsel, Room 3000 MT,

1500 Pennsylvania Ave., NW,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals requesting consideration

for appointment to Tax Court

judgeships.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information concerning the

qualification of individuals for

appointment to the Tax Court.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

26 U.S.C. 7443.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to the White House with

recommendations to the President on

appointments to the Tax Court.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File cabinets.

RETRIEVABILITY:

By name of individual.

SAFEGUARDS:

The files are kept in locked cabinets

with a limited number of employees

permitted access.

RETENTION AND DISPOSAL:

The records relating to individuals

date from 1981 and are destroyed at the

end of each administration.

SYSTEM MANAGER(S) AND ADDRESS:

Administrative Officer, Office of the

General Counsel, Room 3006–MT, 1500

Pennsylvania Ave., NW, Washington,

DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or gain access to records

maintained in this system must submit

a written request containing the

following elements: (1) Identify the

record system; (2) Identify the category

and type of records sought; (3) Provide

at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

Address inquiries to Assistant Director,

Disclosure Services (See ‘‘Record access

procedures’’ below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054 MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Individual concerned and letters of

recommendation from other individuals
56664 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

submitted at the request of the

individual and/or the Department.

EXEMPTIONS CLAIMED FOR THE SYSTEMS:

None.

Treasury/DO .183

SYSTEM NAME:

Private Relief Tax Bill Files—Office of

the Assistant Secretary for Tax Policy—

Treasury/DO.

SYSTEM LOCATION:

Room 4040–MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have had private

relief tax bills introduced in Congress

on their behalf.

CATEGORIES OF RECORDS IN THE SYSTEM:

Congressional Committee or OMB

request for Treasury views on proposed

legislation, plus comments on proposal

from offices or bureaus of Treasury, plus

the Internal Revenue Service data

concerning the issues involved and that

unit’s recommendation, and the report

of the Treasury on the Bill.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to OMB and Congress.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File Folders.

RETRIEVABILITY:

By bill numbers or name of person for

whom relief is sought.

SAFEGUARDS:

Access limited to Tax Policy

personnel.

RETENTION AND DISPOSAL:

Records are periodically updated to

reflect changes and maintained as long

as needed until shipped to National

Archives and Records Administration.

SYSTEM MANAGER(S) AND ADDRESS:

Technical Information Specialist,

Room 4040–MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or gain access to records

maintained in this system must submit

a written request containing the

following elements: (1) Identify the

record system; (2) identify the category

and type of records sought; and (3)

provide at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information).

Address inquiries to Assistant Director,

Disclosure Services (See ‘‘Record access

procedures’’ below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054–MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Principally the Congress and the

Internal Revenue Service.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .190

SYSTEM NAME:

General Allegations and Investigative

Records—Treasury/DO.

SYSTEM LOCATION:

Office of the Inspector General, ICC

Building, 1201 Constitution Ave., NW,

Washington, DC 20423

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(A) Current and former employees of

the Department of the Treasury and

persons whose association with current

and former employees relate to the

alleged violations of the Department’s

rules of conduct, the Office of Personnel

Management merit system, or any other

criminal or civil misconduct, which

affects the integrity or facilities of the

Department of Treasury. The names of

individuals and the files in their names

may be: (1) Received by referral; or (2)

initiated at the discretion of the Office

of the Inspector General in the conduct

of assigned duties. (B) Individuals who

are: Witnesses; complainants;

confidential or nonconfidential

informants; suspects; defendants;

parties who have been identified by the

Office of the Inspector General,

constituent units of the Department of

Treasury, other agencies, or members of

the general public in connection with

the authorized functions of the

Inspector General. (C) Current and

former senior Treasury and bureau

officials who are the subject of

investigations initiated and conducted

by the Office of the Inspector General.

CATEGORIES OF RECORDS IN THE SYSTEM:

(A) Letters, memoranda, and other

documents citing complaints of alleged

criminal or administrative misconduct.

(B) Investigative files which include: (1)

Reports of investigations to resolve

allegations of misconduct or violations

of law with related exhibits, statements,

affidavits, records or other pertinent

documents obtained during

investigations; (2) transcripts and

documentation concerning requests and

approval for consensual (telephone and

consensual non–telephone) monitoring;

(3) reports from or to other law

enforcement bodies; (4) prior criminal

or noncriminal records of individuals as

they relate to the investigations; and (5)

reports of actions taken by management

personnel regarding misconduct and

reports of legal actions resulting from

violations of statutes referred to the

Department of Justice for prosecution.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 321.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose information to the Department

of Justice in connection with actual or

potential criminal prosecution or civil

litigation; (2) disclose pertinent

information to appropriate Federal,

State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing a statute,

rule, regulation, order, or license, or

where the disclosing agency becomes

aware of an indication of a violation or

potential violation of civil or criminal

law or regulation; (3) disclose

information to a Federal, State, or local

agency, maintaining civil, criminal or

other relevant enforcement information

or other pertinent information, which

has requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or the issuance of a security

clearance, license, contract, grant, or

other benefit; (4) disclose information to

a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations in response to a

subpoena or in connection with

criminal law proceedings; (5) provide

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (6) provide information

to the news media in accordance with
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56665

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (7) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file jackets and

magnetic media maintained in locked

safes.

RETRIEVABILITY:

Alphabetically by name and by case

number.

SAFEGUARDS:

Records and word processing disks

are maintained in locked safes and all

access doors are locked when office is

vacant. The records are available to

Office of the Inspector General

personnel who have an appropriate

security clearance on a need–to–know

basis.

RETENTION AND DISPOSAL:

Investigative files are stored on–site

for three years and indices to those files

are stored on site for five years. The

word processing disks will be retained

indefinitely; however, they will be

updated periodically to reflect changes

and will be purged when the

information is no longer required. Upon

expiration of their respective retention

periods, the investigative files and their

indices are transferred to the Federal

Records Center, Suitland, Maryland, for

storage and in most instances destroyed

by burning, maceration or pulping when

20 years old.

SYSTEM MANAGER(S) AND ADDRESS:

Inspector General, Room 2412–MT,

1500 Pennsylvania Ave., NW.,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Pursuant to 5 U.S.C. 552a(j)(2) and

(k)(2), this system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedure’’ above.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals’’ above.

This system contains investigatory

material for which sources need not be

reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552(a)(c)(3)(4), (d)(1)(2)(3)(4),

(e)(1)(2)(3), (4)(G), (H), and (I), (e)(5) and

(8), (f) and (g) of the Privacy Act

pursuant to 5 U.S.C. 552a(j)(2) and

(k)(2).

Treasury/DO .191

SYSTEM NAME:

OIG Management Information System

(MIS).

SYSTEM LOCATION:

Office of Inspector General (OIG), all

headquarters, regional and field offices.

(See appendix A.)

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former employees of the

Office of Inspector General.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) MIS Personnel system records

contain OIG employee name, office,

start of employment, series/grade, title,

separation date; (2) MIS tracking records

contain status information on audits,

investigations and other projects from

point of request or annual planning

through follow–up and closure; (3) MIS

Timekeeping records contain assigned

projects and distribution of time; (4)

MIS Equipment Inventory records

contain assigned equipment; (5) MIS

Travel records contain dates, type of

travel and costs; (6) MIS Training

records contain dates, title of training,

and costs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Inspector General Act of 1978 (Pub. L.

95–452), as amended, 5 U.S.C. 301 and

31 U.S.C. 321.

PURPOSE:

The purpose of the MIS system is to:

(1) Manage effectively OIG resources

and projects; (2) capture accurate

statistical data for mandated reports to

the Secretary of the Treasury, the

Congress, the Office of Management and

Budget, the General Accounting Office,

the President’s Council on Integrity and

Efficiency and other federal agencies;

and (3) provide accurate information

critical to the OIG’s daily operation,

including employee performance and

conduct.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

(1) A record from the system of

records, which indicates, either by itself

or in combination with other

information, a violation or potential

violation of law, whether civil or

criminal, and whether arising by statute,

regulation, rule or order issued pursuant

thereto, may be disclosed to a Federal,

State, local, or foreign agency or other

public authority that investigates or

prosecutes or assists in investigation or

prosecution of such violation, or

enforces or implements or assists in

enforcement or implementation of the

statute, rule, regulation or order. (2) A

record from the system of records may

be disclosed to a Federal, State, local, or

foreign agency or other public authority,

or to private sector (i.e., non–Federal ,

State, or local government) agencies,

organizations, boards, bureaus, or

commissions, which maintain civil,

criminal, or other relevant enforcement

records or other pertinent records, such

as current licenses in order to obtain

information relevant to an agency

investigation, audit, or other inquiry, or

relevant to a decision concerning the

hiring or retention of an employee or

other personnel action, the issuance of

a security clearance, the letting of a

contract, the issuance of a license, grant

or other benefit, the establishment of a

claim, or the initiation of

administrative, civil, or criminal action.

Disclosure to the private sector may be

made only when the records are

properly constituted in accordance with

agency requirements; are accurate,

relevant, timely and complete; and the

disclosure is in the best interest of the

Government. (3) A record from the

system of records may be disclosed to a

Federal, State, local, or foreign agency

or other public authority, or private

sector (i.e., non–Federal, State, or local

government) agencies, organizations,

boards, bureaus, or commissions, if

relevant to the recipient’s hiring or

retention of an employee or other

personnel action, the issuance of a

security clearance, the letting of a

contract, the issuance of a license, grant

or other benefit, the establishment of a

claim, or the initiation of

administrative, civil, or criminal action.

Disclosure to the private sector may be

made only when the records are

properly constituted in accordance with

agency requirements; are accurate,

relevant, timely and complete; and the

disclosure is in the best interest of the

Government. (4) A record from the

system of records may be disclosed to

any source, private or public, to the

extent necessary to secure from such

source information relevant to a

legitimate agency investigation, audit, or

other inquiry. (5) A record from the

system of records may be disclosed to

the Department of Justice when the

agency or any component thereof, or

any employee of the agency in his or her

official capacity, or any employee of the
56666 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

agency in his or her individual capacity

where the Department of Justice has

agreed to represent the employee, or the

United States, where the agency

determines that litigation is likely to

affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such records by the

Department of Justice is deemed by the

agency to be relevant and necessary to

the litigation and the use of such

records by the Department of Justice is

therefore deemed by the agency to be for

a purpose that is compatible with the

purpose for which the agency collected

the records. (6) A record from the

system of records may be disclosed in

a proceeding before a court or

adjudicative body, when the agency, or

any component thereof, or any

employee of the agency in his or her

official capacity, or any employee of the

agency in his or her individual capacity

where the agency has agreed to

represent the employee, or the United

States, where the agency determines

that litigation is likely to affect the

agency or any of its components, is a

party to litigation or has an interest in

such litigation, and the agency

determines that use of such records is

relevant and necessary to the litigation

and the use of such records is therefore

deemed by the agency to be for a

purpose that is compatible with the

purpose for which the agency collected

the records. (7) A record from the

system of records may be disclosed to a

Member of Congress from the record of

an individual in response to an inquiry

from the Member of Congress made at

the request of that individual. (8) A

record from the system of records may

be disclosed to the Department of

Justice and the Office of Government

Ethics for the purpose of obtaining

advice regarding a violation or possible

violation of statute, regulation, rule or

order or professional ethical standards.

(9) A record from the system of records

may be disclosed to the Office of

Management and Budget for the purpose

of obtaining its advice regarding agency

obligations under the Privacy Act, or in

connection with the review of private

relief legislation. (10) A record from the

system of records may be disclosed in

response to a subpoena issued by a

Federal agency having the power to

subpoena records of other Federal

agencies if, after careful review, the OIG

determines that the records are both

relevant and necessary to the requesting

agency’s needs and the purpose for

which the records will be used is

compatible with the purpose for which

the records were collected. (11) A record

from the system of records may be

disclosed to a private contractor for the

purpose of compiling, organizing,

analyzing, programming, or otherwise

refining records subject to the same

limitations applicable to U.S.

Department of Treasury officers and

employees under the Privacy Act. (12) A

record from the system of records may

be disclosed to a grand jury agent

pursuant either to a Federal or State

grand jury subpoena, or to a prosecution

request that such record be released for

the purpose of its introduction to a

grand jury provided that the Grand Jury

channels its request through the

cognizant U.S. Attorney, that the U.S.

Attorney has been delegated the

authority to make such requests by the

Attorney General, that she or he actually

signs the letter specifying both the

information sought and the law

enforcement purpose served. In the case

of a State Grand Jury subpoena, the

State equivalent of the U.S. Attorney

and Attorney General shall be

substituted. (13) A record from the

system of records may be disclosed to a

Federal agency responsible for

considering suspension or debarment

action where such record would be

relevant to such action. (14) A record

from the system of records may be

disclosed to an entity or person, public

or private, where disclosure of the

record is needed to enable the recipient

of the record to take action to recover

money or property of the United States

Department of the Treasury, where such

recovery will accrue to the benefit of the

United States, or where disclosure of the

record is needed to enable the recipient

of the record to take appropriate

disciplinary action to maintain the

integrity of the programs or operations

of the Department of the Treasury. (15)

A record from the system of records may

be disclosed to a Federal, state, local or

foreign agency, or other public

authority, for use in computer matching

programs to prevent and detect fraud

and abuse in benefit programs

administered by an agency, to support

civil and criminal law enforcement

activities of any agency and its

components, and to collect debts and

over payments owed to any agency and

its components. (16) A record from the

system of records may be disclosed to a

public or professional licensing

organization when such record

indicates, either by itself or in

combination with other information, a

violation or potential violation of

professional standards, or reflects on the

moral, educational, or professional

qualifications of an individual who is

licensed or who is seeking to become

licensed. (17) A record from the system

of records may be disclosed to the Office

of Management and Budget, the General

Accounting Office, the President’s

Council on Integrity and Efficiency and

other Federal agencies for mandated

reports.

DISCLOSURES TO CONSUMER REPORTING

AGENCIES:

Debtor information may also be

furnished, in accordance with 5 U.S.C.

552a(b)(12) and section 3 of the Debt

Collection Act of 1982, to consumer

reporting agencies to encourage

repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and magnetic media.

RETRIEVABILITY:

Most files are accessed by OIG

employee name, employee number,

office, or cost center. Some records may

be accessed by entering equipment or

project information.

SAFEGUARDS:

Access is limited to OIG employees

who have a need for such information

in the course of their work. A central

console is located in a departmental

computer room which is staffed during

normal business hours and locked at

other times. Terminals and paper copies

are maintained in offices which are

staffed during normal business hours

and locked at other times. Access to

records on magnetic media is controlled

by computer passwords. Access to

specific MIS records is further limited

and controlled by computer security

programs limiting access to authorized

personnel.

RETENTION AND DISPOSAL:

Records are periodically updated to

reflect changes and are retained as long

as necessary.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Inspector General for Policy,

Planning and Resources, Room 7119,

1201 Constitution Avenue, NW,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or to gain access to records

maintained in this system may inquire

in accordance with instructions

appearing in 31 CFR part 1, subpart C,

appendix A. Individuals must submit a

written request containing the following

elements: (1) Identify the record system;

(2) identify the category and type of
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56667

records sought; and (3) provide at least

two items of secondary identification

(date of birth, employee identification

number, dates of employment or similar

information). Address inquiries to

Assistant Director, Disclosure Services

(see ‘‘Record access Procedures’’ below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054, 1500 Pennsylvania Avenue,

NW, Washington, DC 20220.

CONTESTING RECORDS PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

Current and former employees of the

OIG.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Appendix A—Addresses of OIG Offices

HEADQUARTERS:

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Policy, Planning and

Resources, Room 7210, 1201 Constitution

Avenue, NWWashington, D. C. 20220.

FIELD LOCATIONS: Contact System Manager

for addresses.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Investigations, Office of the

Regional Inspector General for

Investigations, Central Regional Office,

Chicago, IL 60605.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Investigations, Office of the

Regional Inspector General for

Investigations, Southern Regional Office,

Houston, TX 77057.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Investigations, Office of the

Regional Inspector General for

Investigations, Western Regional Office, El

Segundo, CA 90245–4320.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, FLETC Field Office,

Federal Law Enforcement Training Center,

Glynco, GA 31524.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Northeastern

Regional Office, Boston, MA 02222–1052

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Northeastern

Regional Office, New York Field Office,

New York, NY 10048.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Northeastern

Regional Office, Philadelphia Field Office,

Philadelphia, PA 19106.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Central

Regional Office, Chicago, IL 60603.

Department of Treasury, Office of Inspector

General, Office of Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Central

Regional Office, Chicago Field Office,

Chicago, IL 60605.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Central

Regional Office, Indianapolis Field Office,

Indianapolis, IN 46278.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Southern

Regional Office, Houston, TX 77057.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Southern

Regional Office, Miami Field Office,

Miami, FL 33131

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, New Orleans

Field Office, New Orleans, LA 70130.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Western

Regional Office, El Segundo, CA 90425–

4320.

Department of Treasury, Office of Inspector

General, Office of the Assistant Inspector

General for Audit, Office of the Regional

Inspector General for Audit, Western

Regional Office, San Francisco Field

Office, San Francisco, CA 94103.

Treasury/DO .193

SYSTEM NAME:

Employee Locator and Automated

Directory System—Treasury/DO.

SYSTEM LOCATION:

Main Treasury Building, 1500

Pennsylvania Ave., NW, Washington,

DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Information on all employees of the

Department is maintained in the system

if the proper locator card is provided.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, office telephone number,

bureau, office symbol, building, room

number, home address and phone

number, and person to be notified in

case of emergency.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside of

the Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy and magnetic media.

RETRIEVABILITY:

Indexed by name and/or block code

numbers.

SAFEGUARDS:

All records, including computer

system and all terminals are located

within secure space. Only authorized

personnel have access.

RETENTION AND DISPOSAL:

Records are kept as long as needed,

updated periodically and destroyed by

burning.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Telecommunications

Operations Branch, Room 1121–MT,

1500 Pennsylvania Ave., NW,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

See ‘‘System manager’’ above.

RECORD ACCESS PROCEDURES:

See ‘‘System manager’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘System manager’’ above.

RECORD SOURCE CATEGORIES:

Information is provided by individual

employees. Necessary changes made if

requested.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .194

SYSTEM NAME:

Circulation System – Treasury.

SYSTEM LOCATION:

Department of the Treasury, Library

and Information Services Division,

Room 5030–MT, 1500 Pennsylvania

Avenue, NW, Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees who borrow library

materials or receive library materials on

distribution. The system also contains

records concerning interlibrary loans to

local libraries which are not subject to

the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records of items borrowed from the

Treasury Library collection and patron
56668 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

records are maintained on central

computer. Records are maintained by

name of borrower, office locator

information, and title of publication.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE(S):

Track circulation of library materials

and their borrowers.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to disclose

information to a congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic media.

RETRIEVABILITY:

Data can be retrieved from the system

by borrower name or bar code number

and publication title or its associated

bar code number.

SAFEGUARDS:

Access to the system requires

knowledge of password identification

codes and protocols for calling up the

data files. Access to the records is

limited to staff of the Readers Services

Branch who have a need–to–know the

information for the performance of their

duties.

RETENTION AND DISPOSAL:

Only current data are maintained on–

line. Records for borrowers are deleted

when employee leaves Treasury.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Director, Library and

Information Services, Department of the

Treasury, Room 5030–MT, 1500

Pennsylvania Ave., NW, Washington,

DC 20220.

NOTIFICATION PROCEDURE:

Inquiries should be addressed to

Assistant Director, Disclosure Services,

Department of the Treasury, Room

1054–MT, 1500 Pennsylvania Ave., NW,

Washington, DC 20220.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Patron information records are

completed by borrowers and library

staff.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .196

SYSTEM NAME:

Security Information System—

Treasury/DO.

SYSTEM LOCATION:

Components of this system are located

in the following offices within the

Departmental Offices: Office of Security,

Room 1302 MT, 1500 Pennsylvania

Avenue, NW, Washington, DC 20220,

and Assistant Director, Security, Safety

and Parking, Administrative Operations

Division, Room 1212 MT, 1500

Pennsylvania Avenue, NW, Washington,

DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Department of the Treasury

officials who classify documents with a

national security classification, i.e., Top

Secret, Secret, or Confidential. (2) Each

Department of the Treasury official, by

name and position title, who has been

delegated the authority to downgrade

and declassify national security

information and who is not otherwise

authorized to classify a document at its

present classification level. (3) Each

Department of the Treasury official, by

name and position title, who has been

delegated the authority for original

classification of national security

information, exclusive of officials

specifically authorized original

classification authority by 31 CFR part

2. (4) Each Department of the Treasury

office by name and position title

delegated the authority to derivatively

classify national security information in

accordance with an approved

classification guide or on the basis of

source documents. (5) Each Department

of the Treasury official who does not

have original classification authority for

national security information and who

is not authorized to downgrade and

declassify national security information,

but who may control and/or decontrol

limited official use information. (6) An

alphabetical listing of Department of the

Treasury employees who have valid

security violations as a result of the

improper handling, safeguarding, or

storage of classified national security

and limited official use information. (7)

Department of the Treasury personnel

concerned with classified national

security and limited official use

information who have participated in a

security orientation program regarding

the salient features of the security

requirements and procedures for the

handling and safeguarding of such

information.

CATEGORIES OF RECORDS IN THE SYSTEM:

The following records are maintained

by the Director of Security: (1) Report of

Authorized Downgrading and

Declassification Officials, (2) Report of

Authorized Classifiers, (3) Report of

Authorized Derivative Classifiers, (4)

Designation of Controlling/

Decontrolling Officials, and (5) Record

of Security Violation. The Assistant

Director, Security, Safety and Parking

maintains the following records: The

Security Orientation Acknowledgment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Executive Order No. 12356, dated

April 2, 1982, Title 31 subtitle A, part

2, and Office of Security Handbook,

TDP 71–10.

PURPOSE(S):

The system is designed to (1) oversee

compliance with Executive Order No.

12356 and Departmental programming

and implementation, (2) ensure proper

classification of national security

information, (3) record details of valid

security violations and (4) assist in

determining the effectiveness of

information security programs affecting

classified and limited official use

information.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

These records and information in

these records may be used to disclose

information to appropriate Federal

agencies and for enforcing or

implementing a statute, rule, regulation

or order.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard Copy paper files.

RETRIEVABILITY:

Manually filed and indexed by office

or bureau, date, name of official and

position title, where appropriate.

SAFEGUARDS:

Secured in security equipment to

which access is limited to personnel

with the need to know.

RETENTION AND DISPOSAL:

With the exception of the Record of

Security Violation, which is maintained

for a period of two years, and the

Security Orientation Acknowledgment,
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56669

the remaining records are destroyed

and/or updated on an annual basis.

Destruction is effected by shredding or

other comparable means.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Security, 1302 Main

Treasury Building, 1500 Pennsylvania

Avenue NW, Washington, DC 20220,

and Assistant Director, Security, Safety

and Parking, Administrative Operations

Division, Room 1212 MT, 1500

Pennsylvania Avenue., NW,

Washington, DC 20220

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or to gain access to records

maintained in this system, must submit

a written request containing the

following elements: (1) Identify the

record system; (2) identify the category

and types of records sought; and (3)

provide at least two items of secondary

identification (date of birth, employee

identification number, dates of

employment or similar information) to

the Assistant Director, Disclosure

Services. (See ‘‘Record access

procedures’’ below).

RECORD ACCESS PROCEDURES:

Assistant Director, Disclosure

Services, Department of the Treasury,

Room 1054 MT, 1500 Pennsylvania

Ave., NW, Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

The sources of the information are

office and bureau employees of the

Department of the Treasury. The

information concerning any security

violation is reported by Department of

the Treasury security officials and

Department of State security officials as

concerns Treasury personnel attached to

U.S. diplomatic posts or missions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .200

SYSTEM NAME:

FinCEN Data Base—Treasury/DO.

SYSTEM LOCATION:

The Financial Crimes Enforcement

Network, 2070 Chain Bridge Road,

Vienna, VA 22182.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Individuals who relate in any

manner to official FinCEN efforts in

support of the enforcement of the Bank

Secrecy Act and money–laundering and

other financial crimes. Such individuals

may include, but are not limited to,

subjects of investigations and

prosecutions; suspects in investigations;

victims of such crimes; witnesses in

such investigations and prosecutions;

and close relatives and associates of any

of these individuals who may be

relevant to an investigation; (2) Current

and former FinCEN personnel whom

FinCEN considers relevant to an

investigation or inquiry; (3) individuals

who are the subject of unsolicited

information possibly relevant to

violations of law or regulations, who

offer unsolicited information relating to

such violations, who request assistance

from FinCEN, and who make inquiries

of FinCEN.

CATEGORIES OF RECORDS IN THE SYSTEM:

Every possible type of information

that contributes to effective law

enforcement may be maintained in this

system of records, including, but not

limited to, subject files on individuals,

corporations, and other legal entities;

information provided pursuant to the

Bank Secrecy Act; information gathered

pursuant to search warrants; statements

of witnesses; information relating to

past queries of the FinCEN Data Base;

criminal referral information; complaint

information; identifying information

regarding witnesses, relatives, and

associates; investigative reports; and

intelligence reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM.

5 U.S.C. 301, 31 U.S.C. 5311 et seq.;

31 CFR part 103; Treasury Department

Order No. 105–08 (April 25, 1990).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Records in this system may be used

to: (1) Provide responses to queries from

Federal, State, territorial, and local law

enforcement and regulatory agencies,

both foreign and domestic, regarding

Bank Secrecy Act and other financial

crime enforcement; (2) furnish

information to other Federal, State,

local, territorial, and foreign law

enforcement and regulatory agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing a statute,

rule, regulation, order, or license, where

FinCEN becomes aware of an indication

of a violation or potential violation of

civil or criminal law or regulation; (3)

furnish information to the Department

of Defense, to support its role in the

detection and monitoring of aerial and

maritime transit of illegal drugs into the

United States and any other role in

support of law enforcement that the law

may mandate; (4) respond to queries

from INTERPOL in accordance with

agreed coordination procedures between

FinCEN and INTERPOL; (5) furnish

information to individuals and

organizations, in the course of

enforcement efforts, to the extent

necessary to elicit information pertinent

to financial law enforcement; (6) furnish

information to a court, magistrate or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation or settlement

negotiations, in response to a subpoena,

or in connection with civil or criminal

law proceedings; (7) furnish information

to the news media in accordance with

the guidelines contained in 28 CFR 50.2,

which relate to civil and criminal

proceedings; and (8) furnish information

to the Department of State and the

Intelligence community to further those

agencies’ efforts with respect to national

security and the foreign aspects of

international narcotics trafficking.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media and hard copy.

RETRIEVABILITY:

By name, address, or unique

identifying number.

SAFEGUARDS:

All FinCEN personnel accessing the

system will have successfully passed a

background investigation. FinCEN will

furnish information from the system of

records to approved personnel only on

a ‘‘need to know’’ basis using passwords

and access control. Procedural and

physical safeguards to be utilized

include the logging of all queries and

periodic review of such query logs;

compartmentalization of information to

restrict access to authorized personnel;

physical protection of sensitive hard

copy information; encryption of

electronic communications; intruder

alarms; and 24–hour building guards.

RETENTION AND DISPOSAL:

FinCEN personnel will review records

each time a record is retrieved and on

a periodic basis to see whether it should

be retained or modified. FinCEN will

dispose of all records after six years and

will never retain any record for more

than seven years. Records will be

disposed of by erasure of magnetic

media and by shredding and/or burning

of hard copy documents.
56670 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

SYSTEM MANAGER(S) AND ADDRESS:

Director, Financial Crimes

Enforcement Network, 2070 Chain

Bridge Road, Vienna, VA 22182.

NOTIFICATION PROCEDURE:

Pursuant to 5 U.S.C. 552a(j)(2), (k)(1),

and (k)(2), this system of records may

not be accessed for purposes of

determining if the system contains a

record pertaining to a particular

individual.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of individuals

covered by the system’’ above. The

system contains material for which

sources need not be reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3),

(e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I),

(e)(5), (e)(8), (f), and (g) of the Privacy

Act pursuant to 5 U.S.C. 552a(j)(2),

(k)(1) and (k)(2).

Treasury/DO .201

SYSTEM NAME:

Fitness Center Records—Treasury/

DO.

SYSTEM LOCATION:

Department of the Treasury, 1500

Pennsylvania Avenue, NW.,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Treasury Department employees who

have applied for membership and

participate in the Treasury fitness

program.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, job title, addresses, date of

birth, age, sex; name, address, and

telephone number of personal

physician; name, and address and

telephone number of emergency contact;

health and exercise history; physician’s

clearance; informed consent form,

waiver and release form, program

interest survey form; fitness assessment

results; and results of health tests taken

by the Fitness Center members.

AUTHORITY FOR THE MAINTENANCE OF THE

SYSTEM:

5 U.S.C. 301

PURPOSE(S):

The records are collected and

maintained to provide the Fitness

Center contractor with written

documentation of user’s membership

status. The records enable the contractor

to identify the current fitness level and

potential health risks faced by each

user. The collection of these records

provides essential baseline information

allowing the contractor to prescribe the

appropriate exercise program to each

user.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

No disclosures will be made outside

the Departmental Offices.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and magnetic media.

RETRIEVABILITY:

By name and membership number.

SAFEGUARDS:

Records are stored in locked cabinets

in a locked room. Access is limited to

authorized employees of the contractor

responsible for servicing the records in

the performance of their duties.

RETENTION AND DISPOSAL:

Active records are retained

indefinitely. Inactive records are held

for three years, then are destroyed by

shredding.

SYSTEM MANAGER AND ADDRESS:

Director, Administrative Operations,

Department of the Treasury, Room

1212–MT, 1500 Pennsylvania Ave.,

NW., Washington, DC 20220. Name of

the contractor will be provided by the

system manager upon request.

NOTIFICATION PROCEDURE:

Individuals seeking access to any

record contained in the system of

records, or seeking to contest its

content, may inquire in accordance with

instructions appearing at 31 CFR part 1,

subpart C, appendix A. Inquiries should

be addressed to Assistant Director,

Disclosure Services, Departmental

Offices, Room 1054–MT, 1500

Pennsylvania Avenue, NW.,

Washington, DC 20220.

RECORD ACCESS PROCEDURES:

Inquiries should be addressed to the

Assistant Director, Disclosure Services,

Departmental Offices, Room 1054–MT,

1500 Pennsylvania Avenue, NW.,

Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedures’’ above.

RECORD SOURCE CATEGORIES:

The source of the data is the Treasury

Department employee who has applied

for membership, contractor personnel

and the employee’s personal physician.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .202

SYSTEM NAME:

Drug–Free Workplace Program

Records—Treasury/DO.

SYSTEM LOCATION:

Records are located within Personnel

Resources, Workforce Effectiveness,

Room 1325–MT, Department of the

Treasury, Departmental Offices, 1500

Pennsylvania Ave., NW., Washington,

DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees of Departmental Offices.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records related to selection,

notification, testing of employees, drug

test results, and related documentation

concerning the administration of the

Drug–Free Workplace Program within

Departmental Offices.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Pub. L. 100–71; 5 U.S.C. 7301 and

7361; 21 U.S.C. 812; Executive Order

12564, ‘‘Drug–Free Federal Workplace’’.

PURPOSE(S):

The system will be established to

maintain records relating to the

selection, notification, and testing of

Departmental Offices’ employees for use

of illegal drugs and drugs identified in

Schedules I and II of 21 U.S.C. 812.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

These records and information in

these records may be disclosed to a

court of competent jurisdiction where

required by the United States

Government to defend against any

challenge against any adverse personnel

action.

Policies and practices for storing,

retrieving, accessing, retaining and

disposing of records in the system:

STORAGE:

Records consist of paper records

maintained in file folders and magnetic

media.

RETRIEVABILITY:

Records are retrieved by name of

employee, position, title, social security

number, I.D. number (if assigned), or

any combination of these.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56671

SAFEGUARDS:

Records will be stored in secure

containers, e.g., safes, locked filing

cabinets, etc. Access to such records is

restricted to individuals having direct

responsibility for the administration of

the agency’s Drug–Free Workplace

Program. Procedural and documentary

requirements of Pub. L. 100–71 and the

Department of Health and Human

Services Guidelines will be followed.

RETENTION AND DISPOSAL:

Records are retained for two years and

then destroyed by shredding, burning,

or, in case of magnetic media, erasure.

Written records and test results may be

retained up to five years or longer when

necessary due to challenges or appeals

of adverse action by the employee.

SYSTEM MANAGER AND ADDRESS:

Departmental Offices Drug Program

Coordinator, Department of the

Treasury, 1500 Pennsylvania Ave.,

Room 1325–MT, Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether this system of records contains

information about themselves should

address written inquiries to the

attention of the Assistant Director,

Disclosure Services, Departmental

Offices, 1500 Pennsylvania Ave., Room

1054–MT, Washington, DC 20220.

Individuals must furnish their full

name, Social Security Number, the title,

series, and grade of the position they

occupied, the month and year of any

drug test(s) taken, and verification of

identity as required by 31 CFR part 1,

subpart C, appendix A.

RECORD ACCESS PROCEDURES:

Individuals seeking to determine

whether this system of records contains

information about themselves should

address written inquiries to the

attention of the Assistant Director,

Disclosure Services, Departmental

Offices, 1500 Pennsylvania Ave., Room

1054–MT, Washington, DC 20220.

Individuals must furnish their full

name, Social Security Number, the title,

series, and grade of the position they

occupied, the month and year of any

drug test(s) taken, and verification of

identity as required by 31 CFR part 1,

subpart C, appendix A.

CONTESTING RECORD PROCEDURES:

The Department of the Treasury rules

for accessing records, for contesting

contents, and appealing initial

determinations by the individual

concerned are published in 31 CFR part

1, subpart A, appendix A.

RECORD SOURCE CATEGORIES:

Records are obtained from the

individual to whom the record pertains;

Departmental Offices employees

involved in the selection and

notification of individuals to be tested;

contractor laboratories that test urine

samples for the presence of illegal

drugs; Medical Review Officers;

supervisors and managers and other

Departmental Offices official engaged in

administering the Drug–Free Workplace

Program; the Employee Assistance

Program, and processing adverse actions

based on drug test results.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .203

SYSTEM NAME:

Public Transportation Incentive

Program Records—Treasury/DO.

SYSTEM LOCATION:

(1) Departmental Offices, Department of the

Treasury, 1500 Pennsylvania Avenue,

NW., Washington, DC 20220.

(2) Bureau of Engraving and Printing, 14th

and C Streets, SW, Washington, DC

20228.

(3) United States Mint, Judiciary Square

Building, 633 Third Street, NW.,

Washington, DC 20220; United States

Mint, 5th and Arch Streets, Philadelphia,

PA 19106; United States Mint, 320 West

Colfax Avenue, Denver, CO 80204;

United States Mint, Old Mint Building,

88 Fifth Street, San Francisco, CA 94103.

(4) Bureau of the Public Debt, 13th and C

Streets, SW., and 999 E Street NW.,

Washington, DC 20239; 200 Third Street,

Parkersburg, WV 26106.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees who have applied to

participate in the Public Transportation

Incentive Program.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Public Transportation Incentive

Program application form containing the

participant’s name, social security

number, place of residence, office

address, office telephone, grade level,

duty hours, previous method of

transportation, and the type of fare

incentive requested. (2) Reports

submitted to the Department of the

Treasury in accordance with Treasury

Directive 74–10.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301 and Public Law 101–509.

PURPOSE(S):

The records are collected and

maintained to provide written

documentation pertaining to applicants

and participants in the Public

Transportation Incentive Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to disclose

information to: (1) Appropriate Federal,

state, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order or license; (2) a

court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, in response to a

court–ordered subpoena, or in

connection with criminal law

proceedings; (3) a congressional office

in response to an inquiry made at the

request of the individual to whom the

record pertains; (4) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (5)

agencies, contractors, and others to

administer Federal personnel and

payroll systems, and for debt collection

and employment or security

investigations; and (6) other Federal

agencies for matching to ensure that

employees receiving PTI Program

benefits are not listed as a carpool or

vanpool participant or the holder of a

parking permit.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records, file folders and

magnetic media.

RETRIEVABILITY:

Alphabetically by individual and by

office.

SAFEGUARDS:

Access is limited to authorized

employees. Files are maintained in

locked safes and/or file cabinets.

Records on magnetic media are

password–protected. During non–work

hours, records are stored in locked safes

and/or cabinets in a locked room.

RETENTION AND DISPOSAL:

Active records are retained

indefinitely. Inactive records are held

for three years and then destroyed.
56672 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

SYSTEM MANAGER(S) AND ADDRESS:

(1) Departmental Offices: Director,

Administrative Operations Division,

Department of the Treasury, Room 1212

MT, 1500 Pennsylvania Avenue, NW.,

Washington, DC 20220.

(2) Bureau of Engraving and Printing: Chief,

Office of Management Services, Bureau

of Engraving and Printing, 14th and C

Streets, SW, Washington, DC 20228.

(3) United States Mint: Executive Secretariat,

United States Mint, Judiciary Square

Building, 633 Third Street, NW.,

Washington, DC 20220; Property

Management Officer, Management

Analysis and Property Management

Staff, United States Mint, 5th and Arch

Streets, Philadelphia, PA 19106; Chief,

Administrative Services Division, United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; Human Resources

Division and Budget and Accounting

Division, United States Mint, Old Mint

Building, 88 Fifth Street, San Francisco,

CA 94103.

(4) Bureau of the Public Debt: Assistant

Commissioner, Office of Administration,

200 Third Street, Parkersburg, WV 26106

NOTIFICATION PROCEDURE:

Individuals seeking access to any

record contained in the system of

records, or seeking to contest its

content, may inquire in accordance with

instructions given in the Appendix for

each Treasury component appearing at

31 CFR part 1, subpart C. Inquiries

should be sent to the agency official

identified below:

(1) Departmental Offices: Inquiries

should be addressed to Assistant

Director, Disclosure Services,

Departmental Offices, Room 1054 MT,

1500 Pennsylvania Avenue, NW.,

Washington, DC 20220.

(2) Bureau of Engraving and Printing:

Inquiries should be addressed to

Disclosure Officer, Bureau of Engraving

and Printing, 14th and C Streets, SW,

Washington, DC 20228.

(3) United States Mint: Inquiries

should be addressed to Executive

Secretariat, United States Mint,

Judiciary Square Building, 633 Third

Street, NW., Washington, DC 20220;

Property Management Officer,

Management Analysis and Property

Management Staff, United States Mint,

5th and Arch Streets, Philadelphia, PA

19106; Chief, Administrative Services

Division, United States Mint, 320 West

Colfax Avenue, Denver, CO 80204;

Human Resources Division and Budget

and Accounting Division, United States

Mint, Old Mint Building, 88 Fifth Street,

San Francisco, CA 94103.

(4) Bureau of the Public Debt:

Assistant Commissioner, Office of

Administration, 200 Third Street,

Parkersburg, WV 26106

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

The source of the data are employees

who have applied for the transportation

incentive, the system managers, and

appropriate agency officials.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .205

SYSTEM NAME:

Executive Information System (EIS) –

Treasury/DO.

SYSTEM LOCATION:

Office of Administration, Automated

Systems Division, Computer Operations

Branch, 15th and Pennsylvania Avenue,

NW, Washington, DC 20220.

Components of this records system

consist of the following Treasury

Department constituent units and other

government agencies: Departmental

offices, Internal Revenue Service, U.S.

Customs Service, Financial Management

Service, U.S. Mint, Bureau of Engraving

and Printing, Savings Bonds Division,

Office of Thrift Supervision,

Comptroller of the Currency, Bureau of

the Public Debt, Bureau of Alcohol,

Tobacco and Firearms, U.S. Secret

Service, and the Federal Law

Enforcement Training Center; the U.S.

Department of Commerce, Executive

Office of the President, Office of

Management and Budget, Counsel of

Economic Advisors, and the Federal

Reserve Board in Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees having individual

accounts and records in the EIS.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names, titles, office addresses, and

office phone numbers of all EIS

subscribers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301

PURPOSE(S):

The primary purpose of the system is

to provide a facility for the electronic

exchange of information between

employees in the Departmental offices.

All system subscribers have access to

the following: (1) Electronic mail

messages to other EIS users; (2) Word

processing documents; (3) Calendars

and time management; (4) Desk

management functions; (5) Economic

information in the form of current

domestic and international economic

indicators conveyed in tabular, text and

graphic formats.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside of

the Departmental offices, bureaus of the

U.S. Department of the Treasury, and

the other Government departments that

are system subscribers.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media.

RETRIEVABILITY:

By name of system subscriber.

SAFEGUARDS:

Access is limited by a computer sign–

on procedure which includes access

identification and a password protection

as well as individual file protection

features. Security features of the system

include: automatic expiration of all

passwords and security log records of

unsuccessful attempts to log on or to

access other users’ files.

RETENTION AND DISPOSAL:

The records are retained for the

duration of a subscriber account and

stored for thirty days on magnetic media

after the account is deleted.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Computer Operations Branch,

Automated Systems Division, Room B–

91, 15th and Pennsylvania Avenue, NW,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals seeking access to any

record contained in the system of

records, or seeking to contest its

content, may inquire in accordance with

instructions appearing at 31 CFR part 1,

subpart C, appendix A. Inquiries should

be addressed to Assistant Director,

Disclosure Services, Departmental

Offices, Room 1054–MT, 15th and

Pennsylvania Avenue, NW, Washington,

DC 20220.

RECORD ACCESS PROCEDURES:

Inquiries should be addressed to the

Assistant Director, Disclosure Services,

Departmental Offices, Room 1054–MT,

15th and Pennsylvania Avenue, NW,

Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See notification procedure above.

RECORD SOURCE CATEGORIES:

Individual Executive Information

System subscriber.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56673

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .206

SYSTEM NAME:

Office Tracking System (OTS) –

Treasury/DO.

SYSTEM LOCATION:

Office of Administration, Automated

Systems Division, 15th and

Pennsylvania Avenue, NW.,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Departmental offices employees

granted access to the OTS and

individuals who correspond with the

Departmental Offices.

CATEGORIES OF RECORDS IN THE SYSTEM:

Each piece of correspondence will

have a record generated in OTS

containing the name of the addresser,

addressee, initials of the approving

individual and the name of the

individual assigned to respond or take

action. This correspondence consists of

letters to or from the public, Congress or

other agencies, and internal

memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301.

PURPOSE:

The primary purpose of the system is

to provide a facility to track the status

of incoming and internally generated

correspondence within an office. It

provides management information

related to action(s) required and the

responsible individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures are not made outside

Departmental Offices.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media.

RETRIEVABILITY:

The records may be retrieved by name

of writer, name of addresses, or subject

of document.

SAFEGUARDS:

Access is limited by a computer sign–

on procedure which includes access

identification and a password protection

as well as individual file protection

features.

RETENTION AND DISPOSAL:

The records are retained at the

discretion of the OTS user who may

electronically delete or file the records.

All records are saved to a backup

magnetic media at least once a month.

These media are retained for two years.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Automated Systems

Development Branch, Automated

Systems Division, Room 5457, 15th and

Pennsylvania Avenue, NW.,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Individuals seeking access to any

record contained in the system of

records, or seeking to contest its

content, may inquire in accordance with

instructions appearing at 31 CFR part 1,

subpart C, appendix A. Inquiries should

be addressed to Assistant Director,

Disclosure Services, Departmental

Offices, 15th and Pennsylvania Avenue,

NW., Washington, DC 20220.

RECORD ACCESS PROCEDURES:

Inquiries should be addressed to the

Assistant Director, Disclosure Services,

Departmental Offices, 15th and

Pennsylvania Avenue, NW.,

Washington, DC 20220.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

The source of data in OTS is letters

or memoranda from Treasury officials,

other agencies, members of Congress,

the public or the press.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .207

SYSTEM NAME:

Waco Administrative Review Group

Investigation—Treasury/DO.

SYSTEM LOCATION:

Department of the Treasury, Office of

Enforcement, 1500 Pennsylvania Ave.,

NW Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(A) Current and former employees of

the Department of the Treasury and its

bureaus and persons whose associations

with current and former employees

relate to the Bureau of Alcohol, Tobacco

& Firearms execution of search and

arrest warrants at the Branch Davidian

compound, near Waco, Texas on

February 28, 1993, or any other criminal

or civil misconduct, which affects the

integrity or facilities of the Department

of the Treasury. The names of

individuals and the files in their names

may be: (1) Received by referral; or (2)

developed in the course of the

investigation. (B) Individuals who are:

Witnesses; complainants; confidential

or nonconfidential informants; suspects;

defendants who have been identified by

the Office of Enforcement, constituent

units of the Department of the Treasury,

other agencies, or members of the

general public in connection with the

authorized functions of the Office of

Enforcement. (C) Members of the

general public who provide information

pertinent to the investigation.

CATEGORIES OF RECORDS IN THE SYSTEM:

(A) Letters, memoranda, and other

documents citing complaints of alleged

criminal misconduct pertinent to the

events leading to the Bureau of Alcohol,

Tobacco & Firearms execution of search

and arrest warrants at the Branch

Davidian compound, near Waco, Texas,

on February 28, 1993. (B) Investigative

files which include: (1) Reports of

investigations to resolve allegations of

misconduct or violations of law and to

comply with the President’s specific

directive for a fact finding report on the

events leading to the Bureau of Alcohol,

Tobacco & Firearms execution of search

and arrest warrants at the Branch

Davidian compound, near Waco, Texas,

on February 28, 1993, with related

exhibits, statements, affidavits, records

or other pertinent documents obtained

during investigation; (2) transcripts and

documentation concerning requests and

approval for consensual telephone and

consensual nontelephone monitoring;

(3) reports from or to other law

enforcement bodies; (4) prior criminal

or noncriminal records of individuals as

they relate to the investigations; and (5)

reports of actions taken by management

personnel regarding misconduct and

reports of legal actions resulting from

violations of statutes referred to the

Department of Justice for prosecution;

(6) videotapes of events pertinent to the

events leading to the Bureau of Alcohol,

Tobacco & Firearms execution of search

and arrest warrants at the Branch

Davidian compound, near Waco, Texas,

on February 28, 1993, or to the

Department of Justice criminal

prosecutions; (7) audiotapes with

transcripts of events pertinent to the

events leading to the Bureau of Alcohol,

Tobacco & Firearms execution of search

and arrest warrants at the Branch

Davidian compound, near Waco, Texas,

on February 28, 1993, or to the

Department of Justice criminal

prosecutions; (8) photographs and

blueprints pertinent to the events

leading to the Bureau of Alcohol,

Tobacco & Firearms execution of search

and arrest warrants at the Branch

Davidian compound, near Waco, Texas,

on February 28, 1993, or to the
56674 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

Department of Justice criminal

prosecutions; and (9) drawings,

sketches, models portraying events

pertinent to the events leading to the

Bureau of Alcohol, Tobacco & Firearms

execution of search and arrest warrants

at the Branch Davidian compound, near

Waco, Texas, on February 28, 1993, or

to the Department of Justice criminal

prosecutions.

PURPOSE(S):

The purpose of the system of records

is to implement a data base containing

records of investigation conducted by

the Waco Administrative Review Group,

and other relevant information with

regard to the events leading to the

Bureau of Alcohol, Tobacco & Firearms

execution of search and arrest warrants

at the Branch Davidian compound, near

Waco, Texas, on February 28, 1993, and,

where appropriate, to disclose to other

law enforcement agencies which have

an interest in the information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; 31 U.S.C. 321.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose information to the Department

of Justice in connection with actual or

potential criminal prosecution or civil

litigation; (2) disclose pertinent

information to appropriate Federal,

State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing a statute,

rule, regulation, order, or license, or

where the disclosing agency becomes

aware of an indication of a violation or

potential violation of civil or criminal

law or regulation; (3) disclose

information to a Federal, State, or local

agency maintaining civil, criminal or

other relevant enforcement information

or other pertinent information, which

has requested information relevant to or

necessary to the requesting agency’s

hiring or retention of an employee, or

the issuance of a security clearance,

license, contract, grant, or other benefit;

(4) disclose information to a court,

magistrate, or administrative tribunal in

the course of presenting evidence,

including disclosures to opposing

counsel or witnesses in the course of

civil discovery, litigation, or settlement

negotiations in response to a subpoena,

where relevant and necessary, or in

connection with criminal law

proceedings; (5) provide information to

third parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation; and (6) provide a report to

the President and the Secretary of the

Treasury detailing the investigation and

findings concerning the events leading

to the Bureau of Alcohol, Tobacco &

Firearms’ execution of search and arrest

warrants at the Branch Davidian

compound, near Waco, Texas, on

February 28, 1993.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in binders and file

jackets and all multisource media

information are maintained in locked

offices with access, through the

administrative documents and records

control personnel for the Waco

Administrative Review Group, available

to personnel with a need to know.

Records will be maintained in locked

offices during non–business hours.

Records will be maintained in the

Departmental Offices, in the main

Treasury building which is subject to

24–hour security.

RETRIEVABILITY:

Alphabetically by name, and or by

number, or other alpha– numeric

identifiers.

SAFEGUARDS:

Records and word processing disks

are maintained by administrative

documents and records control

personnel of the Waco Administrative

Review Group. All access doors are

locked when office is vacant. The

records are available on a need–to–

know basis to the Waco Administrative

Review Group and Office of

Enforcement personnel and other

Federal and state law enforcement

personnel who have an appropriate

security clearance.

RETENTION AND DISPOSAL:

Investigative files are stored on–site

for six years and indices to those files

are stored on–site for ten years. The

word processing disks will be retained

indefinitely, and to the extent required

they will be updated periodically to

reflect changes and will be purged when

the information is no longer required.

Upon expiration of their respective

retention periods, the investigative files

and their indices are transferred to the

Federal Records Center, Suitland,

Maryland, for storage and in most

instances destroyed by burning,

maceration or pulping when 20 years

old.

SYSTEM MANAGER(S) AND ADDRESS:

Office of Enforcement, Room 4312–

MT, 1500 Pennsylvania Ave. NW.,

Washington, DC 20220.

NOTIFICATION PROCEDURE:

Pursuant to 5 U.S.C. 552a(j)(2) and

(k)(2), this system of records may not be

accessed for purposes of determining if

the system contains a record pertaining

to a particular individual.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedure’’ above.

RECORD SOURCE CATEGORIES:

See ‘‘Categories of Individuals’’ above.

This system contains investigatory

material for which sources need not be

reported.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

This system is exempt from 5 U.S.C.

552(a)(c)(3)(4), (d)(1)(2)(3)(4),

(e)(1)(2)(3), 4(G), (H) and (I), (e)(5) and

(8), (f) and (g) of the Privacy Act

pursuant to 5 U.S.C. 552a(j)(2) and

(k)(2). This system exemption can be

found at 31 CFR 1.36.

Treasury/DO .209

SYSTEM NAME:

Personal Services Contracts (PCSs) –

Treasury/DO.

SYSTEM LOCATION:

(1) Office of Technical Assistance

Management, Eastern Europe & Former

Soviet Union, Department of the

Treasury, 1730 K Street, NW., Suite 220,

Washington, DC 20006. (2) Procurement

Services Division, Departmental Offices,

Department of the Treasury, Room 1438,

1500 Pennsylvania Avenue, NW.,

Washington, DC 20220.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have been candidates

or who have been awarded a personal

services contract (PSC) with the

Department of the Treasury.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, telephone number,

demographic data, education, contracts,

supervisory notes, personnel related

information, financial, payroll and

medical data and documents pertaining

to the individual contractors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Support for Eastern European

Democracy (SEED) Act of 1989 (Pub. L.

101–179), Freedom Support Act (Pub. L.

102–511), Executive Order 12703.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56675

PURPOSE(S):

To maintain records pertaining to the

awarding of personal services contracts

to individuals for the provision of

technical services in support of the

SEED Act and the FSA, and which

establish an employer/employee

relationship with the individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to disclose:

(1) Pertinent information to appropriate

Federal, State, local, or foreign agencies,

or other public authority, responsible

for investigating or prosecuting the

violations of, or for enforcing or

implementing a statute, rule, regulation,

order, or license, where the disclosing

agency becomes aware of an indication

of a violation or potential violation of

civil or criminal law or regulation; (2)

information to the Department of Justice

for the purpose of litigating an action or

seeking legal advice; (3) information to

a Federal, State, local, or other public

authority maintaining civil, criminal or

other relevant enforcement information

or other pertinent information, which

has requested information relevant to or

necessary to the requesting agency’s,

bureau’s, or authority’s hiring or

retention of an individual, or issuance

of a security clearance, license, contract,

grant, or other benefit; (4) information in

a proceeding before a court, adjudicative

body, or other administrative body

before which the agency is authorized to

appear when: (a) The agency, or (b) any

employee of the agency in his or her

official capacity, or (c) any employee of

the agency in his or her individual

capacity where the Department of

Justice or the agency has agreed to

represent the employee; or (d) the

United States, when the agency

determines that litigation is likely to

affect the agency, is party to litigation or

has an interest in such litigation, and

the use of such records by the agency is

deemed to be relevant and necessary to

the litigation or administrative

proceeding and not otherwise

privileged, and (5) information to a

Congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Maintained in file folders and on

electronic media.

RETRIEVABILITY:

Retrieved by name of the individual

contractor and contract number.

SAFEGUARDS:

Records are maintained in a secured

vault with locked file cabinets with

access limited to authorized personnel.

Offices are locked during non–working

hours with security provided on a 24–

hour basis. Electronic media is

password protected.

RETENTION AND DISPOSAL:

Records are periodically updated

when a contract is modified. Contract

records, including all biographical or

other personal data, are retained for the

contract period, with disposal after

contract completion in accordance with

the Federal Acquisition Regulation

4.805. Other records are retained for two

years then are destroyed when no longer

needed.

SYSTEM MANAGER(S) AND ADDRESS:

(1) Director, Office of Technical Assistance,

Eastern Europe & Former Soviet Union,

Department of the Treasury, 1730 K

Street, NW., Suite 220, Washington, DC

20006.

(2) Director, Procurement Services Division,

Departmental Offices, Department of the

Treasury, Room 3442, 1500 Pennsylvania

Avenue, NW., Washington, DC 20220

NOTIFICATION PROCEDURE:

Individuals wishing to be notified if

they are named in this system of

records, or to gain access or seek to

contest its contents, may inquire in

accordance with instructions appearing

at 31 CFR part 1, subpart C, appendix

A. Inquiries should be addressed to

Assistant Director, Disclosure Services,

Departmental Offices, Room 1054–MT,

1500 Pennsylvania Avenue, NW,

Washington, DC 20220.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedures’’ above.

RECORD SOURCE CATEGORIES:

Information is provided by the

candidate, individual Personal Services

Contractor, and Treasury employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .210

SYSTEM NAME:

Treasury Integrated Financial

Management and Revenue System –

Treasury/DO.

SYSTEM LOCATION:

Department of the Treasury, 1500

Pennsylvania Avenue, NW.,

Washington, DC 20220. Other locations

at which the system is maintained by

Treasury components and their

associated field offices are:

(a)(1) Departmental Offices (DO), (2)

Financial Crimes Enforcement Network

(FinCEN), (3) Office of Inspector General

(OIG);

(b) Bureau of Alcohol, Tobacco and Firearms

(ATF);

(c) Office of the Comptroller of the Currency

(CC);

(d) United States Customs Service (CS);

(e) Bureau of Engraving and Printing (BEP);

(f) Federal Law Enforcement Training Center

(FLETC);

(g) Financial Management Service (FMS);

(h) Internal Revenue Service (IRS);

(I) United States Mint (MINT);

(j) Bureau of the Public Debt (BPD);

(k) United States Secret Service (USSS):

(l) Office of Thrift Supervision (OTS).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Current and former Treasury

employees, non–Treasury personnel on

detail to the Department, current and

former vendors, all debtors including

employees or former employees; 2)

persons paying for goods or services,

returning overpayment or otherwise

delivering cash; (3) individuals, private

institutions and business entities who

are currently doing business with, or

who have previously conducted

business with the Department of the

Treasury to provide various goods and

services; (4) individuals who are now or

were previously involved in tort claims

with Treasury; (5) individuals who are

now or have previously been involved

in payments (accounts receivable/

revenue) with Treasury; and (6)

individuals who have been recipients of

awards. Only records reflecting personal

information are subject to the Privacy

Act. The system also contains records

concerning corporations, other business

entities, and organizations whose

records are not subject to the Privacy

Act.

CATEGORIES OF RECORDS IN THE SYSTEM:

The financial systems used by the

Treasury components to collect,

maintain and disseminate information

include the following types of records:

Routine billing, payment, property

accountability, and travel information

used in accounting and financial

processing; administrative claims by

employees for lost or damaged property;

administrative accounting documents,

such as relocation documents, purchase

orders, vendor invoices, checks,

reimbursement documents, transaction

amounts, goods and services

descriptions, returned overpayments, or

otherwise delivering cash, reasons for

payment and debt, travel–related
56676 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

documents, training records, uniform

allowances, payroll information, student

intern documents, etc., which reflect

amount owed by or to an individual for

payments to or receipt from business

firms, private citizens and or

institutions. Typically, these documents

include the individual’s name, social

security number, address, and taxpayer

identification number. Records in the

system also include employment data,

payroll data, position and pay data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 3512, 31 U.S.C. 3711, 31

U.S.C. 3721, 5 U.S.C. 5701 et seq, 5

U.S.C. 4111(b), Pub. L. 97–365, 26

U.S.C. 6103(m)(2), 5 U.S.C. 5514, 31

U.S.C. 3716, 31 U.S.C. 321,5 U.S.C. 301,

5 U.S.C. 4101 et seq, 41 CFR part 301–

304, EO 11348, and Treasury Order

140–01,

PURPOSE(S):

The Treasury Integrated Financial

Management and Revenue System is to

account for and control appropriated

resources; maintain accounting and

financial information associated with

the normal operations of government

organizations such as billing and

follow–up, for paying creditors, to

account for goods and services provided

and received, to account for monies

paid and received, process travel

authorizations and claims, process

training claims, and process employee

claims for lost or damaged property. The

records management and statistical

analysis subsystems provide a data

source for the production of reports,

statistical surveys, documentation and

studies required for integrated internal

management reporting of costs

associated with the Department’s

operation.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to disclose

information: (1) To appropriate Federal,

State, local, or foreign agencies, or other

public authority responsible for

investigating or prosecuting the

violations of or for enforcing or

implementing a statute, rule, regulation,

order, or license, where the disclosing

agency becomes aware of an indication

of a violation or potential violation of

civil or criminal law or regulation; (2)

To the Department of Justice when

seeking legal advice, or when (a) the

agency or (b) any component thereof, or

(c) any employee of the agency in his or

her official capacity, or (d) any

employee of the agency in his or her

individual capacity where the

Department of Justice has agreed to

represent the employee, or (e) the

United States, where the agency

determines that litigation is likely to

affect the agency or any of its

components, is a party to litigation or

has an interest in such litigation, and

the use of such records by the

Department of Justice is deemed by the

agency to be relevant and necessary to

the litigation and the use of such

records by the Department of Justice is

therefore deemed by the agency to be for

a purpose that is compatible with the

purpose for which the agency collected

the records; (3) To a Federal, State,

local, or other public authority

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s,

bureau’s, or authority’s hiring or

retention of an individual, or issuance

of a security clearance, license, contract,

grant, or other benefit; (4) In a

proceeding before a court, adjudicative

body, or other administrative body

before which the agency is authorized to

appear when: (a) The agency, or (b) or

any component thereof, or (c) any

employee of the agency in his or her

official capacity, or (d) any employee of

the agency in his or her individual

capacity where the Department of

Justice or the agency has agreed to

represent the employee; or (e) the

United States, when the agency

determines that litigation is likely to

affect the agency, is a party to litigation

or has an interest in such litigation, and

the use of such records by the agency is

deemed to be relevant and necessary to

the litigation or administrative

proceeding and not otherwise

privileged; (5) To a Congressional office

in response to an inquiry made at the

request of the individual to whom the

record pertains; (6) To the news media

in accordance with guidelines contained

in 28 CFR 50.2 which pertain to an

agency’s functions relating to civil and

criminal proceedings; (7) To third

parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation; (8) To a public or

professional licensing organization

when such information indicates, either

by itself or in combination with other

information, a violation or potential

violation of professional standards, or

reflects on the moral, educational, or

professional qualifications of an

individual who is licensed or who is

seeking to become licensed; (9) To a

contractor for the purpose of compiling,

organizing, analyzing, programming,

processing, or otherwise refining

records subject to the same limitations

applicable to U.S. Department of the

Treasury officers and employees under

the Privacy Act; (10) To a court,

magistrate, or administrative tribunal in

the course of presenting evidence,

including disclosures to opposing

counsel or witnesses in the course of

civil discovery, litigation, or settlement

negotiations or in connection with

criminal law proceedings or in response

to a subpoena; (11) Through a computer

matching program, information on

individuals owing debts to the

Department of the Treasury, or any of its

components, to other Federal agencies

for the purpose of determining whether

the debtor is a Federal employee or

retiree receiving payments which may

be used to collect the debt through

administrative or salary offset; (12) To

other federal agencies to effect salary or

administrative offset for the purpose of

collecting debts, except that addresses

obtained from the IRS shall not be

disclosed to other agencies; (13) To

disclose information to a consumer

reporting agency, including mailing

addresses obtained from the Internal

Revenue Service, to obtain credit

reports; (14) To a debt collection agency,

including mailing addresses obtained

from the Internal Revenue Service, for

debt collection services; (15) To unions

recognized as exclusive bargaining

representatives under the Civil Service

Reform Act of 1978, 5 U.S.C. 7111 and

7114, the Merit Systems Protection

Board, arbitrators, the Federal Labor

Relations Authority, and other parties

responsible for the administration of the

Federal labor–management program for

the purpose of processing any corrective

actions, or grievances, or conducting

administrative hearings or appeals, or if

needed in the performance of other

authorized duties; (16) To a public or

professional auditing organization for

the purpose of conducting financial

audit and/or compliance audits; (17) To

a student participating in a Treasury

student volunteer program, where such

disclosure is necessary to support

program functions of Treasury, and (18)

To insurance companies or other

appropriate third parties, including

common carriers and warehousemen, in

the course of settling an employee’s

claim for lost or damaged property filed

with the Department.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Disclosures made pursuant to 5 U.S.C.

552a(b)(12): Debt information

concerning a government claim against

an individual may be furnished in

accordance with 5 U.S.C. 552a(b)(12)
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56677

and section 3 of the Debt Collection Act

of 1982 (Pub. L. 97–365) to consumer

reporting agencies to encourage

repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper, microform and electronic

media.

RETRIEVABILITY:

Name, social security number, vendor

ID number, and document number

(travel form, training form, purchase

order, check, invoice, etc.).

SAFEGUARDS:

Protection and control of sensitive but

unclassified (SBU) records in this

system is in accordance with TD P 71–

10, Department of the Treasury Security

Manual, and any supplemental

guidance issued by individual

components.

RETENTION AND DISPOSAL:

Record maintenance and disposal is

in accordance with National Archives

and Records Administration retention

schedules, and any supplemental

guidance issued by individual

components.

SYSTEM MANAGER(S) AND ADDRESS:

Departmental Offices:

(1) Director, Financial Management

Division, 1500 Pennsylvania Avenue,

NW., Room 1010, Washington, DC

20220.

(2) Chief Financial Officer, FinCEN,

2070 Chain Bridge Road, Vienna, VA

22182.

(3) Assistant Inspector General for

Policy, Planning and Resources, 1201

Constitution Avenue, NW., Washington,

DC 20220.

ATF : Chief, Financial Management

DivisionBureau of Alcohol, Tobacco &

Firearms650 Massachusetts Avenue,

NW., Room 4270Washington, DC 20226

IRS: Chief Financial Officer,Internal Revenue

Service1111 Constitution Avenue, NW.,

Room 3013Washington, DC 20224

BPD: Director, Division of Financial

ManagementBureau of Public Debt, 220

Third StreetPO Box 1328, Parkersburg,

WV 26106–1328

CS: Chief Financial Officer,U.S. Customs

Service1301 Constitution Avenue, NW.,

Room 312Washington, DC 20229

FLETC: Comptroller, Budget and Finance

DivisionFederal Law Enforcement

Training CenterGlynco Facility, Bldg. 94,

Glynco, GA 31524

CC: Chief Financial Officer, Comptroller of

the Currency250 E Street, SW.,

Washington, DC 20219

BEP: Chief Financial Officer,Bureau of

Engraving and Printing14th & C Streets,

NW., Room 113M, Washington, DC

20228

FMS: Chief Financial Officer,Financial

Management Service3700 East West

Highway, Room 106A, Hyattsville, MD

20782

Mint: Chief Financial Officer, U.S. Mint633

3rd Street, NW., Room 625, Washington,

DC 20220

USSS: Financial Management Division,U.S.

Secret Service, 1800 G Street, NW.,Room

748, Washington, DC 20226

OTS: Controller,Office of Thrift

Supervision1700 G Street, NW., Third

Floor,Washington, DC 20552

NOTIFICATION PROCEDURE:

Individuals seeking notification and

access to any record contained in the

system of records, or seeking to contest

its content, may inquire in accordance

with instructions pertaining to

individual Treasury components

appearing at 31 CFR part 1, subpart C,

appendices A–L.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Individuals, private firms, other

government agencies, contractors,

documents submitted to or received

from a budget, accounting, travel,

training or other office maintaining the

records in the performance of their

duties.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/DO .211

SYSTEM NAME:

Telephone Call Detail Records –

Treasury/DO.

SYSTEM LOCATION:

Department of the Treasury, 1425

New York Avenue, NW, Washington DC

20220. Other locations of this records

system consisting of the following

Treasury components and their

associated field offices are:

Departmental Offices (DO), including

the Office of Inspector General (OIG);

Bureau of Alcohol, Tobacco and

Firearms (ATF); Comptroller of the

Currency (CC); United States Customs

Service (CS); Bureau of Engraving and

Printing (BEP); Federal Law

Enforcement Training Center (FLETC);

Financial Management Service (FMS);

Internal Revenue Service (IRS); United

States Mint (Mint); Bureau of the Public

Debt (BPD); United States Secret Service

(USSS), and the Office of Thrift

Supervision (OTS).

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals (generally agency

employees and contractor personnel)

who make local and/or long distance

calls, individuals who received

telephone calls placed from or charged

to agency telephones.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records relating to the use of

Department telephones to place local

and/or long distance calls, whether

through the Federal

Telecommunications System (FTS),

commercial systems, or similar systems;

including voice, data, and

videoconference usage; Foncard

numbers assigned to employees; records

of any charges billed to Department

telephones; records relating to location

of Department telephones; and the

results of administrative inquiries to

determine responsibility for the

placement of specific local or long

distance calls. Telephone calls made to

any Treasury Office of Inspector General

Hotline numbers are excluded from the

records maintained in this system

pursuant to the provisions of 5 U.S.C.,

appendix 3, section 7(b) (Inspector

General Act of 1978).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C.

481, 5 U.S.C. 301 and 41 CFR 201–21.6.

PURPOSE(S):

The Department, in accordance with

41 CFR 201–21.6, Use of Government

Telephone Systems, established the

Telephone Call Detail program to enable

it to analyze call detail information for

verifying call usage, to determine

responsibility for placement of specific

long distance calls, and for detecting

possible abuse of the government–

provided long distance network.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information from

these records may be disclosed: (1) To

representatives of the General Services

Administration or the National Archives

and Records Administration who are

conducting records management

inspections under authority of 44 U.S.C.

2904 and 2906; (2) to employees or

contractors of the agency to determine

individual responsibility for telephone

calls; (3) to appropriate Federal, State,

local, or foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing a statute, rule, regulation,

order, or license, or where the

disclosing agency becomes aware of an

indication of a violation or potential
56678 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

violation of civil or criminal law or

regulation; (4) to a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a subpoena,

or in connection with criminal law

proceedings where relevant and

necessary; (5) to a telecommunications

company providing telecommunication

support to permit servicing the account;

(6) to another Federal agency to effect an

interagency salary offset, or an

interagency administrative offset, or to a

debt collection agency for debt

collection services. Mailing addresses

acquired from the Internal Revenue

Service may be released to debt

collection agencies for collection

services, but shall not be disclosed to

other government agencies; (7) to the

Department of Justice for the purpose of

litigating an action or seeking legal

advice; (8) in a proceeding before a

court, adjudicative body, or other

administrative body, before which the

agency is authorized to appear when: (a)

The agency, or (b) any employee of the

agency in his or her official capacity, or

(c) any employee of the agency in his or

her individual capacity where the

Department of Justice has agreed to

represent the employee; or (d) the

United States, when the agency

determines that litigation is likely to

affect the agency, is a party to the

litigation or has an interest in such

litigation, and the use of such records by

the agency is deemed relevant and

necessary to the litigation or

administrative proceeding and not

otherwise privileged; (9) to a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(10) to unions recognized as exclusive

bargaining representatives under the

Civil Service Reform Act of 1978, 5

U.S.C. 7111 and 7114, the Merit

Systems Protection Board, arbitrators,

the Federal Labor Relations Authority,

and other parties responsible for the

administration of the Federal labor–

management program for the purpose of

processing any corrective actions or

grievances or conducting administrative

hearings or appeals or if needed in the

performance of other authorized duties;

(11) to the Defense Manpower Data

Center (DMDC), Department of Defense,

the U.S. Postal Service, and other

Federal agencies through authorized

computer matching programs to identify

and locate individuals who are

delinquent in their repayment of debts

owed to the Department, or one of its

components, in order to collect a debt

through salary or administrative offsets;

(12) in response to a Federal agency’s

request made in connection with the

hiring or retention of an individual,

issuance of a security clearance, license,

contract, grant, or other benefit by the

requesting agency, but only to the extent

that the information disclosed is

relevant and necessary to the requesting

agency’s decision on the matter.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Disclosures pursuant to 5 U.S.C.

552a(b)(12): Disclosures may be made

from this system to ‘‘consumer reporting

agencies’’ as defined in the Fair Credit

Reporting Act (15 U.S.C. 1681(f)) or the

Federal Claims Collections Act of 1966

(31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Microform, electronic media, and/or

hard copy media.

RETRIEVABILITY:

Records may be retrieved by

individual name, component

headquarters and field offices, by

originating or terminating telephone

number, by Foncard number, by time of

day, identification number or assigned

telephone number.

SAFEGUARDS:

Protection and control of any

sensitive but unclassified (SBU) records

are in accordance with TD P 71–10,

Department of the Treasury Security

Manual, and any supplemental

guidance issued by individual

components.

RETENTION AND DISPOSAL:

Records are maintained in accordance

with National Archives and Records

Administration General Records

Schedule 23. Hard copy and microform

media disposed by shredding or

incineration. Electronic media erased

electronically.

SYSTEM MANAGER(S) AND ADDRESSES:

Department of the Treasury: Official

prescribing policies and practices –

Director, Office of Telecommunications

Management, Department of the

Treasury, Room 2150, 1425 New York

Avenue, NW., Washington, DC 20220.

The system managers for the Treasury

components are:

DO: Chief, Telecommunications Branch,

Automated Systems Division, Room

1121, 1500 Pennsylvania Avenue, NW.,

Washington, DC 20220.

OIG: Assistant Inspector General for Policy,

Planning and Resources, Office of the

Inspector General, Department of the

Treasury, Room 7119, 1201 Constitution

Avenue, NW., Washington, DC 20220.

ATF : Chief, Telecommunications Services

Branch, 650 Massachusetts Avenue,

NW., Washington, DC 20552.

CC: Associate Director, Telecommunications,

Systems Support Division, Office of the

Comptroller of the Currency, 835

Brightseat Road, Landover, MD 20785.

CS: Chief, Voice Communications, Office of

Systems Engineering and Operations,

Field Office Division, 7681 Boston

Boulevard, Springfield, VA 22153.

BEP: Deputy Associate Director (Chief

Information Officer), Office of

Information Systems, Bureau of

Engraving and Printing, Room 711A,

14th and C Street, SW., Washington, DC

20228.

FLETC: Information Systems Officer,

Information Systems Division, ISD–

Building 94, Glynco, GA 31524.

FMS: Manager, Programs Branch, Room 135,

3700 East West Highway, Hyattsville,

MD 20782.

IRS: Official prescribing policies and

practices—National Director, Network

and Systems Management, Internal

Revenue Service, 1111 Constitution

Avenue, NW, Washington, DC 20224.

Office maintaining the system—Director,

Detroit Computing Center, (DCC), 1300

John C. Lodge Drive, Detroit, MI 48226.

Mint: Assistant Director for Management

Services, Telecommunications Division,

633 3rd Street, NW., Washington, DC

20220.

BPD: Official prescribing policies and

practices—Assistant Commissioner

(Office of Automated Information

Systems), 200 Third Street, Room 202,

Parkersburg, WV 26106–1328. Office

maintaining the system—Division of

Technical Services, 200 Third Street,

Room 107, Parkersburg, WV 26106–

1328.

USSS: Chief, Information Resources

Management Division, 1800 G Street,

NW., Room 1000, Washington, DC

20223.

OTS: Assistant Director for Information

Resources Management, 1700 G Street,

NW., 2nd Floor, Washington, DC 20552.

NOTIFICATION PROCEDURE:

Individuals seeking notification and

access to any record contained in the

system of records, or seeking to contest

its content, may inquire in accordance

with instructions pertaining to

individual Treasury components

appearing at 31 CFR part 1, subpart C,

appendices A–M.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56679

RECORD ACCESS PROCEDURES:

Individuals seeking notification and

access to any record contained in this

system of records, or seeking to contest

its content, may inquire in accordance

with instructions pertaining to

individual Treasury components

appearing at 31 CFR part 1, subpart C,

appendices A–M.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Telephone assignment records, call

detail listings, results of administrative

inquiries to individual employees,

contractors or offices relating to

assignment of responsibility for

placement of specific long distance or

local calls.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

BILLING CODE: 4810–25–F

Bureau of Alcohol, Tobacco, and

Firearms

Treasury/ATF .001

SYSTEM NAME:

Administrative Record System—

Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

Components of this record system are

geographically dispersed throughout the

Bureau’s field offices. A list of field

offices is available by writing to the

Chief, Disclosure Branch, Room 8290,

650 Massachusetts Avenue, NW,

Washington, DC 20226.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Present employees of the Bureau of

ATF. (2) Former employees of the

Bureau of ATF. (3) Claimants against the

Bureau of ATF.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Accident Report —non-vehicle; (2)

Accident Report-vehicle; (3) Fatality

reports. (4) Injury reports; (5) Motor

vehicle operator’s records; (6) Chief

Counsel and District Counsel

memoranda and opinions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

(1) Federal Claims Collection Act. (2)

Federal Property and Administration

Services Act of 1949, as amended. (3)

Federal Tort Claims Act. (4) Military

Personnel and Civilian Claim Act. (5)

Occupational Safety and Health Act of

1970. (6) Small Claims Act. (8) 5 U.S.C.

1302, 3301, 3302.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record in this system may be

disclosed as a routine use to: (1)

Employees of government agencies

when required or authorized to be

released by statute, regulations or

Executive Order; (2) any third party, to

the extent necessary, to collect relevant

information from the third party,

provided that the information is needed

by the Bureau to render a decision in

regard to an administrative matter; (3)

appropriate Federal, state, local or

foreign agencies responsible for

enforcing administrative, civil or

criminal laws; hiring or retention of an

employee; issuance of a security

clearance, license, contract, grant or

other benefit; (4) a court, magistrate or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of or in

preparation for civil discovery,

litigation, or settlement negotiations, in

response to a subpoena, or in

connection with criminal law

proceedings; (5) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (6) a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(7) provide information to the news

media in accordance with guidelines

contained in 28 CFR 50.2 which relate

to an agency’s functions relating to civil

and criminal proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, DISPOSING

OF RECORDS IN THE SYSTEM:

STORAGE:

Active records stored in file folders in

security filing cabinets. Inactive records

stored in file folders at Federal Records

Centers.

RETRIEVABILITY:

Records are retrievable by name of

individual.

SAFEGUARDS;

Direct access restricted to personnel

in Department of the Treasury in the

performance of their duty. Transmitted

to routine users on a ‘‘need to know’’

basis or where ‘‘a right to access’’ is

established, and to others upon

verification of the substance and

propriety of the request. Stored in

lockable metal file cabinets in rooms

locked during non–duty hours.

RETENTION AND DISPOSAL:

Records are retained in accordance

with General Records Schedules

Numbers 1 through 23 issued by the

National Archives and Records

Administration, and Bureau of Alcohol,

Tobacco and Firearms records control

schedules numbers 101 and 201 and

disposed of by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Administrative Program

Division, Bureau of Alcohol, Tobacco,

and Firearms, 650 Massachusetts

Avenue, NW, Washington, DC 20226.

NOTIFICATION PROCEDURE:

Inquiries should be addressed to:

Privacy Act Request, Bureau of Alcohol,

Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226. Requests may be

delivered personally to Room 8290,

Bureau of Alcohol, Tobacco and

Firearms, 650 Massachusetts Avenue,

NW, Washington, DC 20226.

RECORD ACCESS PROCEDURES:

Requests for access to records made

by mail should be addressed to: Privacy

Act Request, Bureau of Alcohol,

Tobacco and Firearms, 650

Massachusetts Avenue, NW,

Washington, DC 20226.

CONTESTING RECORD PROCEDURES:

See ‘‘Record access procedures’’

above.

RECORD SOURCE CATEGORIES:

(1) Administrative records. (2)

Claimants. (3) Doctors. (4) Employee

records. (5) Fiscal records. (6) Former

employees of the Bureau of ATF. (7)

Former employers. (8) General Services

Administration. (9) Individuals who

have information relevant to claims. (10)

Inspections records. (11) Internal

Investigation reports. (12) Police reports.

(13) Present employees of the Bureau of

ATF. (14) Supervisors. (15) Witnesses.

(16) Insurance companies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/ATF .002

SYSTEM NAME:

Correspondence Record System—

Treasury/ATF.

SYSTEM LOCATION:

Bureau of Alcohol, Tobacco, and

Firearms, 650 Massachusetts Avenue

NW, Washington, DC 20226.

Components of this record system are

geographically dispersed throughout the

Bureau’s field offices. A list of field

offices is available by writing to the

Chief, Disclosure Branch, Room 8290,

650 Massachusetts Avenue, NW

Washington, DC 20226.