Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56865

Treasury/U.S. Mint .012

SYSTEM NAME:

Grievances. Union/Agency Negotiated

Grievances; Adverse Performance Based

Personnel Actions; Discrimination

Complaints; Third Party Actions —

Treasury/United States Mint.

SYSTEM LOCATION:

United States Mint, Judiciary Square

Building, 633 3rd Street, NW,

Washington, DC 20220; United States

Mint, 151 North Independence Mall

East, Philadelphia, PA 19106; United

States Mint, 320 West Colfax Avenue,

Denver, CO 80204; United States Mint,

155 Hermann Street, San Francisco, CA

94102; United States Mint, West Point,

NY 10996; United States Bullion

Depository, Fort Knox, KY 40121.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Employees and former employees of

the United States Mint.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system of records contains

information or documents relating to

employee grievances filed under

provisions of negotiated grievance

procedures, administrative grievance

procedures, adverse action procedures,

performance based action procedures,

and discrimination complaint

procedures, including decision of

appropriate third parties where

applicable.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 7701 and 7702; 5 U.S.C. Ch.

75; and 5 U.S.C. Ch. 71. Executive

Orders 11491, 11616, 11636, 11838,

11901, 12027, 12107; 29 CFR part 1613;

negotiated agreements between the

United States Mint and exclusively

recognized labor unions.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in the

records may be used to disclose

information to: (1) Appropriate Federal,

state, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (2) a

Federal, state, or local agency,

maintaining civil, criminal or other

relevant enforcement information or

other pertinent information, which has

requested information relevant to or

necessary to the requesting agency’s or

the bureau’s hiring or retention of an

employee, or issuance of a security

clearance, license, contract, grant, or

other benefit; (3) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, in response to a court–

ordered subpoena, or in connection

with criminal law proceedings; (4) a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(5) the news media in accordance with

guidelines contained in 28 CFR 50.2

which relate to an agency’s functions

relating to civil and criminal

proceedings; (6) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114; (7) third

parties during the course of an

investigation to the extent necessary to

obtain information pertinent to the

investigation.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

These records are maintained in file

folders or binders.

RETRIEVABILITY:

These records are filed by the names

of the individuals on whom they are

maintained or by the subject of the

action.

SAFEGUARDS:

Access to and use of these records are

limited to those agency officials whose

official duties require such access.

RETENTION AND DISPOSAL:

Retained in accordance with the

United States Mint Records Control

Schedules; are destroyed in accordance

with National Archives and Records

Administration rules and regulations.

SYSTEM MANAGER(S) AND ADDRESS:

For current and former employees:

Assistant Director for Human Resources,

United States Mint, Department of the

Treasury, Judiciary Square Building,

633 3rd Street, NW, Washington, DC

20220. Personnel Officer, United States

Mint, 151 North Independence Mall

East, Philadelphia, PA 19106. Personnel

Officer, United States Mint, 320 West

Colfax Avenue, Denver, CO 80204.

Personnel Officer, United States Mint,

155 Hermann Street, San Francisco, CA

94102. Administrative Officer, United

States Mint, West Point, NY 10996.

Administrative Officer, United States

Bullion Depository, Fort Knox, KY

40121.

NOTIFICATION PROCEDURE:

Individuals who have filed an action

are provided a copy of the record. They

may, however, contact the System

Manager indicated above regarding the

existence of such records pertaining to

them. It is necessary to furnish

information sufficient to verify the

identity of the requester such as full

name, date of birth, a brief description

of the grievance and the approximate

date of submission.

RECORD ACCESS PROCEDURES:

Individuals who have filed a

grievance, appeal, or complaint about a

decision or determination made by an

agency or about conditions existing in

an agency already have been provided a

copy of the record. The contest,

amendment, or correction of a record is

permitted during the prosecution of the

action to whom the record pertains.

However, after a case has been closed,

an individual may gain access to, or

contest the official copy of the grievance

record by writing the appropriate

System Manager indicated above.

Individuals should provide name, date

of birth, a brief description of the action

and the approximate date of submission.

CONTESTING RECORD PROCEDURES:

Refer to ‘‘Record access procedures.’’

RECORD SOURCE CATEGORIES:

The sources of these records are as

follows: (a) Individual to whom the

record pertains; (b) Agency officials; (c)

Affidavits or statements from

employee(s); (d) Testimonies of

witnesses; (e) Official documents and

correspondence relating to the

grievance.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

BILLING CODE: 4810–37–F

Bureau of the Public Debt

Treasury/BPD .001

SYSTEM NAME:

Personnel and Administrative

Records—Treasury/BPD.

SYSTEM LOCATION:

Records are maintained at the

following Bureau of the Public Debt

locations: 200 Third Street, Parkersburg,

WV 26106; Park Center, 90 Park Center,

Parkersburg, WV 26101; H.J. Hintgen

Building, 2nd and Avery Streets,

Parkersburg, WV 26102; 999 E Street,

NW, Washington, DC 20239; 300–13th

Street, SW, Washington, DC 20239; and

800 K Street, NW, Washington, DC

20226. Copies of some documents have

been duplicated for maintenance by
56866 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

supervisors for employees or programs

under their supervision. These

duplicates are also covered by this

system of records.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Records cover present and former

employees, applicants for employment,

contractors, vendors, and visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains the following

categories of records. This system of

records is limited to those records

Public Debt needs to function in an

efficient manner and does not cover

those records reported under another

system of records notice.

(A) PERSONNEL RECORDS: (1)

Employee and Labor Relations Records.

These records relate to disciplinary and

adverse actions, leave and hours of

duty, alternate work schedules,

standards of conduct and ethics

programs, indebtedness, employee

suitability and security determinations,

grievances, performance problems,

bargaining unit matters, Federal labor

relations issues, relocation notices, and

outside employment. (2) Employment

and Classification Records. These

records relate to recruitment; placement;

merit promotion; special hiring

programs, including Summer

Employment, Veterans Readjustment,

Career Development for Lower Level

Employees (CADE), Co–operative

Education; position classification and

management; special areas of pay

administration, including grade and pay

retention, premium pay, scheduling of

work, and performance management

and recognition. (3) Employee

Development and Services Records.

These records relate to Public Debt’s

training and employee development

programs, performance management

programs, incentive awards, and

benefits and retirement programs. (4)

Personnel/Payroll Systems Records.

These records relate to personnel and

payroll actions, insurance, worker’s and

unemployment compensation,

employee orientation, retirement,

accident reports, and consolidation of

personnel/program efforts among

offices. (5) Equal Employment

Opportunity Records. These are records

of informal EEO complaints and

discussions which have not reached the

level of formal complaints. After 30

days these records are destroyed or

incorporated in a formal complaint file.

Formal complaints are handled by the

Treasury Department’s Regional

Complaints Center. Copies of formal

complaint documents are sometimes

maintained by Public Debt’s EEO Office.

(B) ADMINISTRATIVE RECORDS: (1)

Administrative Services Records. These

records relate to administrative support

functions including motor vehicle

operation, safety, access to exterior and

interior areas, contract guard records,

offense/incident reports, accident

reports, and security determinations. (2)

Procurement Records. These records

relate to contractors/vendors if they are

individuals; purchase card holders,

including the name and credit card

number for employees who hold

Government–use cards; procurement

integrity certificates, containing

certifications by procurement officials

that they are familiar with the Federal

Procurement Policy Act. (3) Financial

Management Records. These records

relate to travel by employees and

account information for vendors and

contractors who are individuals. (4)

Retiree Mailing Records. These records

contain the name and address furnished

by Public Debt retirees requesting

mailings of newsletters and other

special mailings.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301; 31 U.S.C. 321.

PURPOSE(S):

These records are collected and

maintained to document various aspects

of a person’s employment with the

Bureau of the Public Debt and to assure

the orderly processing of administrative

actions within the Bureau.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES:

These records and information in

these records may be disclosed as a

routine use to: (1) the Office of

Personnel Management, the Merit

Systems Protection Board, the Equal

Employment Opportunity Commission,

and the Federal Labor Relations

Authority upon authorized request; (2)

other Federal, State, or local agencies,

such as a State employment

compensation board or housing

administration agency, so that the

agency may adjudicate an individual’s

eligibility for a benefit, or liability in

such matters as child support; (3)

creditors, potential creditors, landlords,

and potential landlords when they

request employment data or salary

information for purposes of processing

the employee’s loan, mortgage, or

apartment rental application (when

information is requested by telephone,

only verification of information

supplied by the caller will be provided);

(4) next-of-kin, voluntary guardians, and

other representative or successor in

interest of a deceased or incapacitated

employee or former employee; (5)

unions recognized as exclusive

bargaining representatives under 5

U.S.C. chapter 71, arbitrators, and other

parties responsible for the

administration of the Federal labor–

management program if needed in the

performance of their authorized duties;

(6) private creditors for the purpose of

garnishing wages of an employee if a

debt has been reduced to a judgment; (7)

authorized Federal and non–Federal

entities for use in approved computer

matching efforts, limited to those data

elements considered necessary in

making a determination of eligibility

under particular benefit programs

administered by those agencies or

entities, to improve program integrity,

and to collect debts and other monies

owed to those agencies or entities or to

the Bureau of the Public Debt; (8)

contractors of the Bureau for the

purpose of processing personnel and

administrative records; (9) other

Federal, State, or local agencies in

connection with the hiring or retention

of an individual, the issuance of a

security clearance, the conducting of a

security or suitability investigation of an

individual, the issuance of a license,

contract, grant, or other benefit; (10)

Congressional offices in response to an

inquiry made at the request of the

individual to whom the record pertains;

(11) other Federal agencies to effect

salary or administrative offset for the

purpose of collecting a debt, except that

addresses obtained from the Internal

Revenue Service shall not be disclosed

to other agencies; (12) consumer

reporting agencies, including mailing

addresses obtained from the Internal

Revenue Service to obtain credit reports;

(13) debt collection agencies, including

mailing addresses obtained from the

Internal Revenue Service, for debt

collection services; (14) appropriate

Federal, State, local, or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing a statute,

rule, regulation, order, or license, where

the disclosing agency becomes aware of

an indication of a violation or potential

violation of civil or criminal law or

regulation; (15) a court, magistrate, or

administrative tribunal in the course of

presenting evidence, including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations or in connection with

criminal law proceedings or in response

to a subpoena; (16) third parties during

the course of an investigation to the

extent necessary to obtain information

pertinent to the investigation.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56867

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

Debtor information is also furnished,

in accordance with 5 U.S.C. 552a(b)(12)

and section 3 of the Debt Collection Act

of 1982, to consumer reporting agencies

to encourage repayment of an overdue

debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

These records are maintained in file

folders, on lists and forms, microform,

and electronic media.

RETRIEVABILITY:

By name or social security number.

SAFEGUARDS:

These records are maintained in

controlled access areas. Identification

cards are verified to ensure that only

authorized personnel are present.

Electronic records are protected by

restricted access procedures, including

the use of passwords and sign–on

protocols which are periodically

changed. Only employees whose official

duties require access are allowed to

view, administer, and control these

records. Copies of records maintained

on computer have the same limited

access as paper records.

RETENTION AND DISPOSAL:

Records are maintained in accordance

with National Archives and Records

Administration retention schedules.

Paper and microform records ready for

disposal are destroyed by shredding or

burning. Records in electronic media are

electronically erased using accepted

techniques.

SYSTEM MANAGER(S) AND ADDRESS:

Personnel Records: Director, Division

of Personnel Management, 200 Third

Street, Parkersburg, WV 26106–1328.

Equal Employment Opportunity

Records: Equal Employment

Opportunity Manager, 200 Third Street,

Parkersburg, WV 26106–1328.

Administrative Services Records:

Director, Administrative Services

Division, 200 Third Street, Parkersburg,

WV 26106–1328.

Procurement Records: Director,

Division of Procurement, 200 Third

Street, Parkersburg, WV 26106-1328.

Financial Management Records:

Director, Division of Financial

Management, 200 Third Street,

Parkersburg, WV 26106–1328.

Retiree Mailing Records: Director,

Division of Data Services, 200 Third

Street, Parkersburg, WV 26106–1328.

NOTIFICATION PROCEDURE:

Individuals may submit their requests

for determination of whether the system

contains records about them or for

access to records as provided under

‘‘Records Access Procedures.’’ Requests

must be made in compliance with the

applicable regulations (31 CFR part 1,

subpart C). Requests which do not

comply fully with these procedures may

result in noncompliance with the

request, but will be answered to the

extent possible.

RECORD ACCESS PROCEDURES:

(1) A request for access to records

must be in writing, signed by the

individual concerned, identify the

system of records, and clearly indicate

that the request is made pursuant to the

Privacy Act of 1974. If the individual is

seeking access in person, identity may

be established by the presentation of a

single official document bearing the

individual’s photograph or by the

presentation of two items of

identification without the photograph

but showing a name and signature. If the

individual is seeking access by mail,

identity may be established by

presenting a signature, address, and one

other identifier such as a photocopy of

an official document bearing the

individual’s signature. The Bureau of

the Public Debt reserves the right to

require additional verification of an

individual’s identity.

(2) The request should be submitted

to the appropriate office as shown under

‘‘System Managers and Addresses’’

above. The request must state whether

the requester wishes to be notified that

the record exists or desires to inspect or

obtain a copy of the record. If a copy of

the record is desired, the requester must

agree to pay the fees for copying the

documents in accordance with 31 CFR

1.26(d)(2)(ii).

CONTESTING RECORD PROCEDURES:

(1) A request by an individual

contesting the content of records or for

correction of records must be in writing,

signed by the individual involved,

identify the system of records, and

clearly state that the request is made

pursuant to the Privacy Act of 1974. If

the request is made in person, identity

may be established by the presentation

of a single official document bearing the

individual’s photograph or by the

presentation of two items of

identification without the photograph

but instead showing a name and

signature. If the request is made by mail,

identity may be established by the

presentation of a signature, address, and

one other identifier such as a photocopy

of an official document bearing the

individual’s signature. The Bureau of

the Public Debt reserves the right to

require additional verification of an

individual’s identity. (2) The initial

request should be submitted to the

appropriate office as shown under

‘‘System Managers and Addresses’’

above. (3) The request should specify:

(a) The dates of records in question, (b)

the specific records alleged to be

incorrect, (c) the correction requested,

and (d) the reasons. (4) The request

must include available evidence in

support of the request.

Appeals from an Initial Denial of a

Request for Correction of Records: (1)

An appeal from an initial denial of a

request for correction of records must be

in writing, signed by the individual

involved, identify the system of records,

and clearly state that it is made

pursuant to the Privacy Act of 1974. If

the individual is making an appeal in

person, identity may be established by

the presentation of a single official

document bearing the individual’s

photograph or by the presentation of

two items of identification without the

photograph but showing a name and

signature. If the individual is making an

appeal by mail, identity may be

established by the presentation of a

signature, address, and one other

identifier such as a photocopy of an

official document bearing the

individual’s signature. The Bureau of

the Public Debt reserves the right to

require additional verification of an

individual’s identity.

(2) Appellate determinations will be

made by the Commissioner of the Public

Debt or the delegate of such officer.

Appeals should be addressed to, or

delivered personally to: Chief Counsel,

Bureau of the Public Debt, 999 E Street,

NW, Room 503, Washington, DC 20239–

0001 (or as otherwise provided for in

the applicable appendix to 31 CFR part

1, subpart C), within 35 days of the

individual’s receipt of the initial denial

of the requested correction.

(3) An appeal must be marked

‘‘Privacy Act Amendment Appeal’’ and

specify: (a) The records to which the

appeal relates, (b) the date of the initial

request made for correction of the

records, and (c) the date the initial

denial of the request for correction was

received.

(4) An appeal must also specify the

reasons for the requester’s disagreement

with the initial denial of correction and

must include any applicable supporting

evidence.

RECORD SOURCE CATEGORIES:

Information in this system of records

is provided by the subject of the record,

authorized representatives, supervisors,
56868 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

employers, medical personnel, other

employees, other Federal, State, or local

agencies, and commercial entities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BPD .002

SYSTEM NAME:

United States Savings Type

Securities.

SYSTEM LOCATION:

Bureau of the Public Debt:

Washington, DC; Parkersburg, WV.

Federal Reserve Banks and Branches

located at: Atlanta, GA; Baltimore, MD;

Birmingham, AL; Boston, MA; Buffalo,

NY; Charlotte, NC; Chicago, IL;

Cincinnati, OH; Cleveland, OH; Dallas,

TX; Denver, CO; Detroit, MI; El Paso,

Tx; Houston, TX; Jacksonville, FL;

Kansas City, MO; Little Rock, AR; Los

Angeles, CA; Louisville, KY; Memphis,

TN; Miami, FL; Minneapolis, MN;

Nashville, TN; New Orleans, LA; New

York, NY; Oklahoma City, OK; Omaha,

NE; Philadelphia, PA; Pittsburgh, PA;

Portland, OR; Richmond, VA; Salt Lake

City, UT; San Antonio, TX; San

Francisco, CA; Seattle, WA; and St.

Louis, MO.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and former owners of,

claimants to, persons entitled to, and

inquirers concerning United States

savings–type securities and interest

thereon—including, but not limited to,

United States Savings Bonds, Savings

Notes, Retirement Plan Bonds, and

Individual Retirement Bonds.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Issuance: Records relating to

registration, issuance, and

correspondence in connection with

issuance of savings–type securities. This

category includes records of current

income savings bonds processed under

an automated system which will permit

access by selected Federal Reserve

Banks and Branches. (2) Holdings:

Records documenting ownership, status,

payments by date and account numbers,

and inscription information; interest

activity; correspondence in connection

with notice of change of name and

address; non–receipt or over– or

underpayments of interest and

principal; and numerical registers of

ownership. Such records include

information relating to savings–type

securities held in safekeeping in

conjunction with the Department’s

program to deliver such securities to the

owners or persons entitled. This

category includes records of current

income savings bonds processed under

an automated system which will permit

access by selected Federal Reserve

Banks and Branches. (3) Transactions

(redemptions, payments, and reissues):

Records, which include securities

transaction requests; interest activity;

legal papers supporting transactions;

applications for disposition or payment

of securities and/or interest thereon of

deceased or incapacitated owners;

records of retired securities; and

payment records. This category includes

records of current income savings bonds

processed under an automated system

which will permit access by selected

Federal Reserve Banks and Branches. (4)

Claims: Records including

correspondence concerning lost, stolen,

destroyed or mutilated savings–type

securities; bonds of indemnity; legal

documents supporting claims for relief;

and records of caveats entered. (5)

Inquiries: Records of correspondence

with individuals who have requested

information concerning savings-type

securities and/or interest thereon.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 3101, et seq. and 5 U.S.C.

301.

PURPOSE(S):

Information in this system of records

is collected and maintained to enable

Public Debt and its agents to issue

savings bonds, to process transactions,

to make payments, and to identify

owners and their accounts.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record or information from a record

maintained in this system of records

may be disclosed as a routine use to: (1)

Agents or contractors of the Department

for the purpose of administering the

public debt of the United States; (2)

next-of-kin, voluntary guardian, legal

representative or successor in interest of

a deceased or incapacitated owner of

securities and others entitled to the

reissue, distribution, or payment for the

purpose of assuring equitable and

lawful disposition of securities and

interest; (3) either co–owner for bonds

registered in that form or to the

beneficiary for bonds registered in that

form, provided that acceptable proof of

death of the owner is submitted; (4) the

Internal Revenue Service for the

purpose of facilitating collection of the

tax revenues of the United States; (5) the

Department of Justice in connection

with lawsuits to which the Department

of the Treasury is a party or to trustees

in bankruptcy for the purpose of

carrying out their duties; (6) the

Veterans Administration and selected

veterans publications for the purpose of

locating owners or other persons

entitled to undeliverable bonds held in

safekeeping by the Department; (7) other

federal agencies to effect salary or

administrative offset for the purpose of

collecting debts; (8) a consumer

reporting agency, including mailing

addresses obtained from the Internal

Revenue Service, to obtain credit

reports; (9) a debt collection agency,

including mailing addresses obtained

from the Internal Revenue Service, for

debt collection services; (10) contractors

conducting Treasury–sponsored

surveys, polls, or statistical analyses

relating to the marketing or

administration of the public debt of the

United States; (11) appropriate Federal,

State, local or foreign agencies

responsible for investigating or

prosecuting the violations of, or for

enforcing or implementing, a statute,

rule, regulation, order, or license; (12) a

court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations or in connection

with criminal law proceedings or in

response to a subpoena; (13) a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(14) disclose through computer

matching information on individuals

owing debts to the Bureau of the Public

Debt to other Federal agencies for the

purpose of determining whether the

debtor is a Federal employee or retiree

receiving payments which may be used

to collect the debt through

administrative or salary offset; (15)

disclose through computer matching

information on holdings of savings–type

securities to requesting Federal agencies

under approved agreements limiting the

information to that which is relevant in

making a determination of eligibility for

Federal benefits administered by those

agencies; and (16) disclose through

computer matching, information on

individuals with whom the Bureau of

the Public Debt has lost contact, to other

Federal agencies for the purpose of

utilizing letter forwarding services to

advise these individuals that they

should contact the Bureau about

returned payments and/or matured

unredeemed securities.

DISCLOSURES TO CONSUMER REPORTING

AGENCIES:

Debtor information is also furnished,

in accordance with 5 U.S.C. 552a (b)(12)

and section 3 of the Debt Collection Act

of 1982, to consumer reporting agencies
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56869

to encourage repayment of an overdue

debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, SAFEGUARDING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records in this system are stored in

their original form in file cabinets, or as

information in electronic media, or on

microform.

RETRIEVABILITY:

Information can be retrieved

alphabetically by name, address, and

period of time security was issued, by

bond serial numbers, or, in some cases,

numerically by social security number.

In the case of securities, except Series G

savings bonds, registered in more than

one name, information relating thereto

can be retrieved only by the name, or,

in some cases, the social security

number of the first–named co–owner. In

the case of gift bonds inscribed with the

social security number of the purchaser,

bonds are retrieved under that number,

or by bond serial number.

SAFEGUARDS:

Information is contained in secure

buildings or in areas which are

occupied either by officers and

responsible employees of Public Debt

who are subject to personnel screening

procedures and to the Treasury

Department Code of Conduct or by

agents of Public Debt who are required

to maintain proper control over records

while in their custody. Additionally,

since in most cases, numerous steps are

involved in the retrieval process,

unauthorized persons would be unable

to retrieve information in meaningful

form. Information stored in electronic

media is safeguarded by automatic data

processing security procedures in

addition to physical security measures.

Additionally, for those categories of

records stored in computers with on–

line terminal access, the information

cannot be accessed without proper

passwords and preauthorized functional

capability.

RETENTION AND DISPOSAL:

Records of holdings, forms,

documents, and other legal papers

which constitute the basis for

transactions subsequent to original issue

are maintained for such time as is

necessary to protect the legal rights and

interests of the United States

Government and the persons affected, or

otherwise until they are no longer

historically significant. Other records

are disposed of at varying intervals in

accordance with records retention

schedules reviewed and approved by

the National Archives and Records

Administration (NARA). All records are

destroyed by shredding, incineration, or

maceration. Records in electronic media

are electronically erased using accepted

techniques.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Commissioner, Savings

Bond Operations Office, Parkersburg,

WV 26106–1328.

NOTIFICATION PROCEDURE:

Individuals may submit their requests

for determination if the system contains

records pertaining to them or for access

to records as provided under ‘‘Record

Access Procedures.’’ Contesting records

procedures or requests for correction of

records and appeals from an initial

denial of a request for correction of

records may be submitted as provided

under the applicable heading below.

RECORD ACCESS PROCEDURES:

Individuals who wish to request

access to records relating to them or

who wish to request correction of

records they believe to be in error

should submit such requests pursuant to

the procedures set out below in

compliance with the applicable

regulations (31 CFR part 1, subpart C).

Requests which do not comply fully

with these procedures may result in

noncompliance with the request, but

will be answered to the extent possible.

(1) Requests by individuals about

securities they own: (a) For current

income savings bonds: Individuals may

make inquiries at a Federal Reserve

Bank or Branch or directly to the Bureau

of the Public Debt, Savings Bond

Operations Office, Division of

Transactions and Rulings, Parkersburg,

WV 26106–1328, (304) 480-6112. If the

particular Federal Reserve Bank or

Branch cannot access the particular

record, the individual will be advised to

contact the Savings Bond Operations

Office. Individuals should provide

sufficient information, including their

address and social security number, to

identify themselves as owner or

coowner of the securities. They should

provide sufficient information to

identify the securities; this would

include the series, approximate date of

issue, serial number, form of

registration, and, except for Series G

Savings Bonds registered in

coownership form, the name and social

security number of the first–named

coowner. If a Case Identification

Number is known, that should be

provided. (b) For all other types of

securities covered by this system of

records: Individuals should contact the

following: Bureau of the Public Debt,

Savings Bond Operations Office,

Division of Transactions and Rulings,

Parkersburg, WV 26106–1328, (304)

480-6112. Individuals should provide

sufficient information, including their

address and social security number, to

identify themselves as owner or

coowner of the securities. Individuals

should provide sufficient information to

identify the securities, such as type or

series of security, approximate date of

issue, serial number, form of

registration, and the name and social

security number of the first–named

coowner, or in the case of gift bonds the

social security number of the purchaser

if that number was used.

(2) Requests by anyone other than

individuals about securities they own

must contain sufficient information to

identify the securities; this would

include type or series of securities,

approximate date of issue, serial

number, and form of registration. These

requests will be honored only if the

identity and right of the requester to the

information have been established.

Requests should be sent to the

following: Bureau of the Public Debt,

Savings Bond Operations Office,

Division of Transactions and Rulings,

Parkersburg, WV 26106–1328, (304)

480-6112. (a) Requests by a beneficiary

for information concerning securities

registered in beneficiary form must be

accompanied by the name and social

security number of the owner and by

proof of death of the registered owner.

(b) Requests for records of holdings or

other information concerning a

deceased or incapacitated individual

should be accompanied either by

evidence of the requester’s appointment

as legal representative of the estate of

the individual or by a statement

attesting that no such representative has

been appointed and giving the nature of

the relationship between the requester

and the individual.

CONTESTING RECORD PROCEDURES:

(1) A request by an individual

contesting the content of records or for

correction of records should be in

writing, be signed, and clearly state that

the request is made pursuant to the

Privacy Act of 1974.

(2) The request for correction should

specify: (a) The dates of the prior

correspondence concerning the records

in question; (b) the specific records

alleged to be incorrect; (c) the correction

requested; and (d) the reasons therefor.

(3) The request must include any

available evidence in support of the

request.

(4) The request for correction should

be sent to: Director, Division of

Transactions and Rulings, Savings Bond
56870 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

Operations Office, Bureau of the Public

Debt, Parkersburg, WV 26106–1328,

(304) 480–6112.

Appeals from an Initial Denial of a

Request for Correction of Records: (1)

An appeal from an initial denial of a

request for correction of records must be

in writing, be signed by the individual

involved and clearly state that it is made

pursuant to the Privacy Act of 1974. (2)

All appeals must, to be processed under

the Privacy Act procedures, be delivered

to the address set forth for submission

of appeals within 35 days of the

individual’s receipt of the initial denial

of the requested correction. (3) All

appeals must specify: (a) The records to

which the appeal relates, (b) the date of

the initial request made for correction of

the records, and (c) the date that initial

denial of the request for correction was

received. (4) All appeals must also

specify the reasons for the requester’s

disagreement with the initial denial of

correction and must include any

applicable supporting evidence.

(5) Appellate determinations will be

made by the Commissioner of the Public

Debt or the delegate of such officer.

Appeals should be addressed to, or

delivered personally to the following:

Privacy Act Amendment Appeal, Chief

Counsel, Bureau of the Public Debt,

Department of the Treasury, 999 E

Street, Room 503, Washington, DC

20239–0001, or as otherwise provided

in the applicable appendix to 31 CFR

part 1, subpart C.

RECORD SOURCE CATEGORIES:

Information on records in this system

is furnished by the individuals or their

authorized representatives as listed in

‘‘Categories of Individuals‘‘ and issuing

agents for securities or is generated

within the system itself.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BPD .003

SYSTEM NAME:

United States Securities (Other than

Savings Type Securities) — Treasury/

BPD.

SYSTEM LOCATION:

Bureau of the Public Debt:

Washington, DC; Parkersburg, WV;

Federal Reserve Banks and Branches

located at: Atlanta, GA; Baltimore, MD;

Birmingham, AL; Boston, MA; Buffalo,

NY; Charlotte, NC; Chicago, IL;

Cincinnati, OH; Cleveland, OH; Dallas,

TX; Denver, CO; Detroit, MI; El Paso,

TX; Houston, TX; Jacksonville, FL;

Kansas City, MO; Little Rock, AR; Los

Angeles, CA; Louisville, KY; Memphis,

TN; Miami, FL; Minneapolis, MN;

Nashville, TN; New Orleans, LA; New

York, NY; Oklahoma City, OK; Omaha,

NE; Philadelphia, PA; Pittsburgh, PA;

Portland, OR; Richmond, VA; Salt Lake

City, UT; San Antonio, TX; San

Francisco, CA; Seattle, WA; and St.

Louis, MO.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Present and former owners of,

subscribers to, claimants to, persons

entitled to, and inquirers concerning

United States Treasury securities

(except savings–type securities) and

interest thereon and such securities for

which the Treasury acts as agent

including, but not limited to, Treasury

Bonds, Notes, and Bills; Adjusted

Service Bonds; Armed Forces Leave

Bonds; and Federal Housing

Administration Debentures.

CATEGORIES OF RECORDS IN THE SYSTEM:

(1) Issuance: Records relating to

tenders, bids, subscriptions, advices of

shipment, requests (applications) for

original issue, and correspondence

concerning erroneous issue and

nonreceipt of securities. (2) Holdings:

Records of ownership and interest

activity on registered or recorded United

States securities (other than savings–

type securities); records about fees for

TREASURY DIRECT accounts exceeding

a stipulated amount; change of name

and address notices; correspondence

concerning errors in registration or

recordation; nonreceipt or over– and

underpayments of interest and

principal; records of interest activity;

records of unclaimed accounts; and

letters concerning the New York State

tax exemption for veterans of World

War I. (3) Transactions (redemptions,

payments, reissues, transfers, and

exchanges): Records which include

securities transaction requests; records

about fees for definitive securities

issued; legal papers supporting

transactions; applications for transfer,

disposition, or payment of securities of

deceased or incompetent owners;

records of Federal estate tax

transactions; certificates of ownership

covering paid overdue bearer securities;

records of erroneous redemption

transactions; records of retired

securities; and payment records. (4)

Claims: Records including

correspondence concerning lost, stolen,

destroyed, or mutilated United States

securities (other than savings–type

securities) or securities for which the

Treasury acts as agent and interest

coupons thereon; bonds of indemnity;

legal documents supporting claims for

relief; and records of caveats entered. (5)

Inquiries: Records of correspondence

with individuals who have requested

information concerning United States

Treasury securities (other than savings–

type securities) or securities for which

the Treasury acts as agent. (6) All of the

above categories of records except ‘‘(4)

Claims‘‘ include records of Treasury

bills, notes, and bonds in the

TREASURY DIRECT Book-entry

Securities System. (7) Records in

connection with the commercial book–

entry system relate to information on

tenders and in accounts maintained in

the system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 3101 et seq. and 5 U.S.C.

301.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

A record or information from a record

maintained in this system of records

may be disclosed as a routine use to: (1)

Agents or contractors of the Department

for the purpose of administering the

public debt of the United States; (2)

next-of-kin, voluntary guardian, legal

representative or successor in interest of

a deceased or incapacitated owner of

securities and others entitled upon

transfer, exchange, distribution, or

payment for the purpose of assuring

equitable and lawful disposition of

securities and interest; (3) any of the

owners if the related securities are

registered or recorded in the names of

two or more owners; (4) the Internal

Revenue Service for the purpose of

facilitating the collection of the tax

revenues of the United States; (5) the

Department of Justice in connection

with lawsuits to which the Department

of the Treasury is a party or to trustees

in bankruptcy for the purpose of

carrying out their duties; (6) the

Veterans Administration when it relates

to the holdings of Armed Forces Leave

Bonds to facilitate the redemption or

disposition of these securities; (7) other

federal agencies to effect salary or

administrative offset for the purpose of

collecting debts; (8) a consumer

reporting agency, including mailing

addresses obtained from the Internal

Revenue Service, to obtain credit

reports; (9) a debt collection agency,

including mailing addresses obtained

from the Internal Revenue Service, for

debt collection services; (10) contractors

conducting Treasury–sponsored

surveys, polls, or statistical analyses

relating to marketing or administration

of the public debt of the United States;

(11) appropriate Federal, State, local or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56871

implementing, a statute, rule,

regulation, order, or license; (12) a

court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations or in connection

with criminal law proceedings or in

response to a subpoena; (13) a

congressional office in response to an

inquiry made at the request of the

individual to whom the record pertains;

(14) disclose through computer

matching information on individuals

owing debts to the Bureau of the Public

Debt to other Federal agencies for the

purpose of determining whether the

debtor is a Federal employee or retiree

receiving payments which may be used

to collect the debt through

administrative or salary offset; (15)

disclose through computer matching

information on holdings of Treasury

securities to requesting Federal agencies

under approved agreements limiting the

information to that which is relevant in

making a determination of eligibility for

Federal benefits administered by those

agencies; and (16) disclose through

computer matching, information on

individuals with whom the Bureau of

the Public Debt has lost contact, to other

Federal agencies for the purpose of

utilizing letter forwarding services to

advise these individuals that they

should contact the Bureau about

returned payments and/or matured

unredeemed securities.

DISCLOSURES TO CONSUMER REPORTING

AGENCIES:

Debtor information is also furnished,

in accordance with 5 U.S.C. 552a (b)(12)

and section 3 of the Debt Collection Act

of 1982, to consumer reporting agencies

to encourage repayment of an overdue

debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records in this system are stored in

their original form in file cabinets, as

information in electronic media, or on

microform.

RETRIEVABILITY:

Information can be retrieved by social

security or account number, or, in some

cases, alphabetically by name or

numerically by security serial number.

In the case of securities registered in

more than one name, information

relating thereto can generally only be

retrieved by social security number or

by the name of the first–named owner.

Information about individuals

submitting electronic bids can also be

retrieved by bidder identification

number, where such number has been

assigned.

SAFEGUARDS:

Information is contained in secure

buildings, Federal Records Centers, or

in areas which are occupied either by

officers and responsible employees of

the Department who are subject to

personnel screening procedures and to

the Executive Branch and Treasury

Department Standards of Conduct or by

agents of the Department who are

required by the Department to maintain

proper control over records while in

their custody. Additionally, since in

most cases, numerous steps are involved

in the retrieval process, unauthorized

persons would be unable to retrieve

information in a meaningful form.

Information stored in electronic media

is safeguarded by automatic data

processing security procedures in

addition to physical security measures.

Additionally, for those categories of

records stored in computers with

terminal access, the information cannot

be obtained or modified without proper

passwords and preauthorized functional

capability.

RETENTION AND DISPOSAL:

Records of holdings, forms,

documents, and other legal papers

which constitute the basis for

transactions subsequent to original issue

are maintained for such time as is

necessary to protect the legal rights and

interests of the U.S. Government and the

persons affected, or otherwise until they

are no longer historically significant.

Other records are disposed of at varying

intervals in accordance with records

retention schedules reviewed and

approved by the National Archives and

Records Administration (NARA). All

records are destroyed by shredding,

incineration, or maceration. Records in

electronic media are electronically

erased using accepted techniques.

SYSTEM MANAGER(S) AND ADDRESS:

Records relating to information

contained in the commercial book–entry

system: Assistant Commissioner, Office

of Financing, Bureau of the Public Debt,

Washington, DC 20239–0001.

All other records: Assistant

Commissioner, Office of Securities and

Accounting Services, Bureau of the

Public Debt,Parkersburg, WV 26106–

1328.

NOTIFICATION PROCEDURE:

Individuals may submit their requests

for determination if the system contains

records pertaining to them or for access

to records as provided under ‘‘Records

access procedures’’ and ‘‘Requests for

access to records.’’ Contesting records

procedures or requests for correction of

records and appeals from an initial

denial of a request for correction of

records may be submitted as provided

under the applicable heading below.

RECORD ACCESS PROCEDURES:

Individuals who wish to request

access to records relating to them or

who wish to request correction of

records they believe to be in error

should submit such requests pursuant to

the procedures set out below in

compliance with the applicable

regulations (31 CFR part 1, subpart C).

Requests which do not comply fully

with these procedures may result in

noncompliance with the request, but

will be answered to the extent possible.

Requests for access to records: (1)

Requests by individuals for information

relating to records contained in the

commercial book–entry system should

be directed to the Assistant

Commissioner, Office of Financing,

Bureau of the Public Debt, Washington,

DC 20239–0001.

(2) Requests by individuals about

securities they own: (a) For Treasury

bills, notes, or bonds held in the

TREASURY DIRECT Book–entry

Securities System: Individuals may

contact the nearest Federal Reserve

Bank or Branch or the Bureau of the

Public Debt as listed in the appendix 1

to this system of records. Individuals

should provide sufficient information,

including their social security number,

to identify themselves as owners of

securities and sufficient information,

including account number, to identify

their TREASURY DIRECT account.

(b) For all other categories of records

in this system of records: Individual

owners should contact: Assistant

Commissioner, Office of Securities and

Accounting Services, Bureau of the

Public Debt, Parkersburg, WV 26106–

1328. Requests should contain

information to identify themselves

including name, address, and social

security number; the type of security

involved such as a registered note or

bond, an Armed Forces Leave Bond,

etc.; and, to the extent possible, specify

the loan, issue date, denomination,

exact form of registration, and other

information about the securities.

(3) Requests by individuals who are

representatives of owners or their

estates require appropriate authority

papers. Write to: Assistant

Commissioner, Office of Securities and

Accounting Services, Bureau of the

Public Debt, Parkersburg, WV 26106–

1328, to obtain information on these
56872 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

requirements. (4) In all cases: The

request for information will be honored

only if the identity and right of the

requester to the information have been

established.

CONTESTING RECORDS PROCEDURES:

(1) A request by an individual

contesting records procedures or for

correction of records should be in

writing, be signed, and, in order for the

Privacy Act procedures to apply, state

that the request is made pursuant to the

Privacy Act of 1974. (2) The request

should specify: (a) The dates of the prior

correspondence with the Bureau or a

Federal Reserve Bank or Branch

concerning the records in question, (b)

the specific records involved, (c) the

change or correction requested, and (d)

the reasons therefor. (3) The request

must include any available evidence in

support of the request and should be

sent to: Assistant Commissioner, Office

of Financing, Bureau of the Public Debt,

Washington, DC 20239–0001, for

requests concerning information relating

to records contained in the commercial

book-entry system; for all other records

Assistant Commissioner, Office of

Securities and Accounting Services,

Bureau of the Public Debt, Parkersburg,

WV 26106–1328, for all other requests.

Appeals from an Initial Denial of a

Request for Correction of Records: (1)

An appeal from an initial denial of a

request for correction of records must be

in writing, be signed by the individual

involved, and, in order for the Privacy

Act procedures to apply, state that it is

made pursuant to the Privacy Act of

1974. (2) All appeals must, to be

handled under the Privacy Act

procedures, be delivered to the address

set forth for submission of appeals

within 35 days of the individual’s

receipt of the initial denial of the

requested correction. (3) All appeals

must specify: (a) The records to which

the appeal relates, (b) the date the initial

request for correction of the records was

made, and (c) the date that initial denial

of the request for correction was

received. (4) All appeals must also

specify the reasons for the requester’s

disagreement with the initial denial of

correction and must include any

applicable supporting evidence. (5)

Appeals should be addressed to the

Commissioner, Bureau of the Public

Debt, Washington, DC 20239–0001, or as

otherwise provided in the applicable

appendix to 31 CFR part 1, subpart C.

RECORD SOURCE CATEGORIES:

Information contained in records in

the system is furnished by the

individuals or their authorized

representatives as listed in ‘‘Categories

of Individuals,‘‘ or is generated within

the system itself.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Appendix of TREASURY DIRECT contacts.

This appendix lists the places that may be

contacted by individuals when inquiring

about their securities accounts maintained

in TREASURY DIRECT. The initials ‘‘FRB‘‘

stand for Federal Reserve Bank or Branch.

FRB Atlanta

Visits: 104 Marietta Street, NW, Atlanta,

Georgia;

Mail: Securities Service Dept., 104 Marietta

St., NW, Atlanta, GA 30303; Telephone:

(recording) 404–521–8657; (other) 404–

521–8673.

FRB Baltimore

Visits: 502 South Sharp Street, Baltimore,

Maryland;

Mail: PO Box 1378, Baltimore, MD 21203;

Telephone: (recording) 301-576-3500;

(other) 301–576–3300

FRB Birmingham

Visits: 1801 Fifth Avenue, North,

Birmingham, Alabama;

Mail: PO Box 830447, Birmingham, AL

35283–0447; Telephone: (recording) 205–

731–8702; (other) 205–731–8708.

FRB Boston

Visits: 600 Atlantic Avenue, Boston,

Massachusetts;

Mail: PO Box 2076, Boston, MA 02106;

Telephone: (recording) 617–973–3805;

(other) 617–973–3810.

FRB Buffalo

Visits: 160 Delaware Avenue, Buffalo, New

York:

Mail: PO Box 961, Buffalo, NY 14240–0961;

Telephone: (recording) 716-849-5158;

(other) 716–849–5000.

FRB Charlotte

Visits: 530 East Trade Street, Charlotte, North

Carolina;

Mail: PO Box 30248, Charlotte, NC 28230;

Telephone: (recording) 704-358–2424;

(other) 704–358–2100.

FRB Chicago

Visits: 230 South LaSalle Street, Chicago,

Illinois;

Mail: PO Box 834, Chicago, IL 60690;

Telephone: (recording) 312–786–1110;

(other) 312–322–5369.

FRB Cincinnati

Visits: 150 East Fourth Street, Cincinnati,

Ohio; Mail: PO Box 999, Cincinnati, OH

45102; Telephone: 513–721–4787, ext. 334.

FRB Cleveland

Visits: 1455 East Sixth Street, Cleveland,

Ohio; Mail: PO Box 6387, Cleveland, OH

44101; Telephone: (recording) 216–579–

2490; (other) 216–579–2000.

FRB Dallas

Visits: 2200 North Pearl Street, Dallas, Texas;

Mail: PO Box 655906 Dallas, TX 75265–5906;

Telephone: (recording); 214–922–6100

(other) 214-922-6770.

FRB Denver

Visits: 1020 16th Street, Denver, Colorado;

Mail: PO Box 5228, Denver, CO 80217–5228;

Telephone: (recording) 303–572–2475;

(other) 303–572–2470 or 2473.

FRB Detroit

Visits: 160 West Fort Street, Detroit,

Michigan;

Mail: PO Box 1059, Detroit, MI 48231;

Telephone: (recording) 313–963–4936;

(other) 313–964–6157.

FRB El Paso

Visits: 301 East Main, El Paso, Texas;

Mail: PO Box 100, El Paso, TX 79999;

Telephone: (recording) 915–521–8295;

(other) 915–521–8272

FRB Houston

Visits: 1701 San Jacinto Street, Houston,

Texas;

Mail: PO Box 2578, Houston, TX 77252;

Telephone: 713–659–4433.

FRB Jacksonville

Visits: 800 West Water Street, Jacksonville,

Florida;

Mail: PO Box 2499, Jacksonville, FL 32231–

2499; Telephone: (recording) 904–632–

1178; (other) 904–632–1179.

FRB Kansas City

Visits: 925 Grand Avenue, Kansas City,

Missouri;

Mail: PO Box 440, Kansas City, MO 64198;

Telephone: (recording) 816–881–2767;

(other) 816–881–2883.

FRB Little Rock

Visits: 325 West Capitol Avenue, Little Rock,

Arkansas; Mail: PO Box 1261, Little Rock,

AR 72203; Telephone: (recording) 501–

324–8274; (other) 501–324–8272.

FRB Los Angeles

Visits: 950 South Grand Avenue, Los

Angeles, California;

Mail: PO Box 2077, Terminal Annex, Los

Angeles, CA 90051; Telephone: 213–624–

7398.

FRB Louisville

Visits: 410 South Fifth Street, Louisville,

Kentucky;

Mail: PO Box 32710, Louisville, KY 40232;

Telephone: (recording) 502–568–9240;

(other) 502–568–9236 or 9238.

FRB Memphis

Visits: 200 North Main Street, Memphis,

Tennessee;

Mail: PO Box 407, Memphis, TN 38101;

Telephone: (recording) 901-523-9380;

(other) 901–523–7171, ext. 423.

FRB Miami

Visits: 9100 NW. Thirty–Sixth Street, Miami,

Florida;

Mail: PO Box 520847, Miami, FL 33152;

Telephone: (recording) 305-471–6257;

(other) 305–471–6497.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56873

FRB Minneapolis

Visits: 250 Marquette Avenue, Minneapolis,

Minnesota;

Mail: 250 Marquette Avenue, Minneapolis,

MN 55480; Telephone: (recording) 612–

340–2051; (other) 612–340–2075.

FRB Nashville

Visits: 301 Eighth Avenue, North, Nashville,

Tennessee;

Mail: 301 Eighth Avenue, N., Nashville, TN

37203–4407; Telephone: (recording) 615–

251–7236; (other) 615–251–7100.

FRB New Orleans

Visits: 525 St. Charles Avenue, New Orleans,

Louisiana;

Mail: PO Box 61630, New Orleans, LA 70161;

Telephone: (recording) 504–593–5839;

(other) 504–593-3200.

FRB New York

Visits: 33 Liberty Street, New York, New

York;

Mail: Federal Reserve, PO Station, New York,

NY 10045; Telephone: (recording) 212–

720–5823; (other) 212–720–6619.

FRB Oklahoma City

Visits: 226 Dean A. McGee Avenue,

Oklahoma City, Oklahoma;

Mail: P O Box 25129, Oklahoma City, OK

73125; Telephone: (recording) 405–270–

8660; (other) 405–270–8652.

FRB Omaha

Visits: 2201 Farnam Street, Omaha, Nebraska;

Mail: 2201 Farnam Street, Omaha, NE 68102;

Telephone: (recording) 402–221–5638;

(other) 402–221–5636.

FRB Philadelphia

Visits: Ten Independence Mall, Philadelphia,

Pennsylvania;

Mail: PO Box 90, Philadelphia, PA 19105;

Telephone: (recording) 215–574–6580;

(other) 215–574–6680.

FRB Pittsburgh

Visits: 717 Grant Street, Pittsburgh,

Pennsylvania;

Mail: PO Box 867, Pittsburgh, PA 15230–

0867; Telephone: (recording) 412-261–

7988; (other) 412–261–7802.

FRB Portland

Visits: 915 SW Stark Street, Portland, Oregon;

Mail: PO Box 3436, Portland, OR 97208–

3436; Telephone: (recording) 503-221-

5931; (other) 503–221–5932.

FRB Richmond

Visits: 701 East Byrd Street, Richmond,

Virginia;

Mail: PO Box 27622, Richmond, VA 23261;

Telephone: (recording) 804-697-8355;

(other) 804–697–8372.

FRB Salt Lake City

Visits: 120 South State Street, Salt Lake City,

Utah;

Mail: PO Box 30780, Salt Lake City, UT

84130–0780; Telephone: (recording) 801–

322–7844; (other) 801–322–7882.

FRB San Antonio

Visits: 126 East Nueva Street, San Antonio,

Texas;

Mail: PO Box 1471, San Antonio, TX 78295;

Telephone: (recording) 512–978–1330;

(other) 512–978-1303 or 1305.

FRB San Francisco

Visits: 101 Market Street, San Francisco,

California;

Mail: PO Box 7702, San Francisco, CA 94120;

Telephone: (recording) 415-974–3491;

(other) 415–974–2330.

FRB Seattle

Visits: 1015 Second Avenue, Seattle,

Washington;

Mail: Securities Services Dept., PO Box 3567,

Terminal Annex, Seattle, WA 98124;

Telephone: (recording) 206–343-3615;

(other) 206–343–3605.

FRB St. Louis

Visits: 411 Locust Street, St. Louis, Missouri;

Mail: PO Box 14915, St. Louis, MO 63178;

Telephone: 314–444–8703.

United States Treasury, Washington, DC.

Visits: Bureau of the Public Debt, Capital

Area Servicing Center, 1300 C Street, SW,

Washington, DC.

Mail: Bureau of the Public Debt, Division of

Customer Services, Washington, DC

20239–0001; Telephone: 202-874–4000;

Device for hearing impaired, 202–874–

4026.

Treasury/BPD .004

SYSTEM NAME:

Controlled Access Security System —

Treasury/BPD.

SYSTEM LOCATION:

Bureau of the Public Debt,

Parkersburg, WV.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Bureau of the Public Debt employees,

employees of contractors and service

companies, and official visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:

A record is created for each access to

designated areas and contains the

individual’s name; card number; work

shift; access level; time, date, and

location of each use of the access card

at a proximity card reader.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 321; 41 CFR 101–20.103.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record or information from a record

maintained in this system may be

disclosed as a routine use to: (1)

Appropriate Federal, State, local or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing a statute, rule, regulation,

order, or license; (2) a Federal, State, or

local agency maintaining civil, criminal

or other relevant enforcement

information or other pertinent

information, which has requested

information relevant to or necessary to

the requesting agency’s or the bureau’s

hiring or retention of an individual, or

issuance of a security clearance, license,

contract, grant, or other benefit; (3) a

court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, or in

connection with criminal law

proceedings, or in response to a

subpoena; (4) a Congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (5) unions recognized as

exclusive bargaining representatives

under the Civil Service Reform Act of

1978, 5 U.S.C. 7111 and 7114,

arbitrators and other parties responsible

for the administration of the Federal

labor-management program if needed in

the performance of their authorized

duties.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic media and paper records.

RETRIEVABILITY:

Information on individuals can be

retrieved by name or card number.

SAFEGUARDS:

Both the central system and the

peripheral system will have limited

accessibility. Paper records and

magnetic disks are maintained in locked

file cabinets with access limited to those

personnel whose official duties require

access, such as the systems manager,

Bureau security officials, and employee

relations specialists. Access to terminals

is limited through the use of passwords

to those personnel whose official duties

require access, as for paper records.

RETENTION AND DISPOSAL:

The retention period is for three years;

then the records are destroyed.

SYSTEM MANAGER AND ADDRESS:

Director, Division of Administrative

Services, 200 Third Street, Parkersburg,

WV 26106–1328.

NOTIFICATION PROCEDURE:

Address inquiries and initial requests

for correction of records to: Director,

Division of Administrative Services,

Parkersburg, WV 26106–1328.

RECORD ACCESS PROCEDURES:

Individuals who wish to request

access to records relating to them or
56874 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

who wish to request correction of

records they believe to be in error

should submit such requests pursuant to

the procedures set out below in

compliance with the applicable

regulations (31 CFR part 1, subpart C).

Requests which do not comply fully

with these procedures may result in

noncompliance with the request, but

will be answered to the extent possible.

Requests for Access to Records: (1) A

request for access to records should be

in writing, signed by the individual

concerned, identify the system of

records, and clearly indicate that the

request is made pursuant to the Privacy

Act of 1974. The Bureau reserves the

right to require additional verification of

an individual’s identity. (2) The request

should be submitted to the following:

Director, Division of Administrative

Services, Parkersburg, WV 26106–1328.

(3) The request must state whether the

requester wishes to be notified that the

record exists or desires to inspect or

obtain a copy of the record. If a copy of

the record is desired, the requester must

agree to pay the fees for copying the

documents in accordance with 31 CFR

part 1, subpart C. (4) Requests for

records concerning a deceased or

incapacitated individual should be

accompanied either by evidence of the

requester’s appointment as legal

representative of the estate or by a

statement attesting that no such

representative has been appointed and

giving the nature of the relationship

between the requester and the

individual.

Requests for Correction of Records: (1)

A request by an individual for

correction of records should be in

writing, signed by the individual

involved, identify the system of records,

and clearly state that the request is

made pursuant to the Privacy Act of

1974. The Bureau reserves the right to

require additional verification of an

individual’s identity. (2) The initial

request should be submitted to the

following: Director, Division of

Administrative Services, Parkersburg,

WV 26106–1328. (3) The request for

correction should specify: (a) the dates

of records in question; (b) the specific

records alleged to be incorrect; (c) the

correction requested; and (d) the reasons

therefor. (4) The request must include

any available evidence in support of the

request.

Appeals from an Initial Denial of a

Request for Correction of Records: (1)

An appeal from an initial denial of a

request for correction of records must be

in writing, signed by the individual

involved, identify the system of records,

and clearly state that it is made

pursuant to the Privacy Act of 1974. The

Bureau reserves the right to require

additional verification of an individual’s

identity. (2) An appeal must, to be

handled under the Privacy Act

procedures, be addressed to the

following: Commissioner, Bureau of the

Public Debt, Washington, DC 20239-

0001 (or as otherwise provided for in

the applicable appendix to 31 CFR, part

1, subpart C), within 35 days of the

individual’s receipt of the initial denial

of the requested correction. (3) An

appeal must also specify: (a) The

records to which the appeal relates; (b)

the date of the initial request made for

correction of the records, and (c) the

date that the initial denial of the request

for correction was received. (4) An

appeal must also specify the reasons for

the requester’s disagreement with the

initial denial of correction and must

include any applicable supporting

evidence.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedure‘‘ and

‘‘Record Access Procedures.’’

RECORD SOURCE CATEGORIES:

The individual concerned, his/her

supervisor, or an official of the

individual’s firm or agency.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BPD. 005

SYSTEM NAME:

Employee Assistance Records —

Treasury/BPD.

SYSTEM LOCATION:

Bureau of the Public Debt, 200 Third

Street, Parkersburg, West Virginia

26106. This system covers Public Debt

employee assistance records that are

maintained by another Federal, State, or

local government, or contractor under

an agreement with Public Debt to

provide the Employee Assistance

Program (EAP) functions. The system

location of entities under an agreement

with Public Debt is available from the

system manager. NOTE: Records

covering individuals described in

‘‘Categories of individuals covered by

the system‘‘ who are or were counseled

through a Public Debt negotiated

agreement with the U.S. Public Health

Service, Department of Health and

Human Resources, are not covered by

this notice. Those records are

maintained by the Public Health Service

and its Privacy Act system notice (09–

15–0001, Division of Federal

Occupational Health Medical and

Counseling Records, or 09–90–0010,

Employee Assistance Program Records)

applies.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Public Debt employees and former

employees who will be or have been

counseled, either by self–referral or

supervisory-referral regarding drug

abuse, alcohol, emotional health, or

other personal problems. Where

applicable, this system also covers

family members of these employees

when the family member utilizes the

services of the EAP as part of the

employee’s counseling or treatment

process.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system contains records of each

employee and, in some cases, family

members of the employee who have

utilized the Employee Assistance

Program for a drug, alcohol, emotional,

or personal problem. Examples of

information which may be found in

each record are the individual’s name,

social security number, date of birth,

grade, job title, home address, telephone

numbers, supervisor’s name and

telephone number, assessment of

problem, and referrals to treatment

facilities and outcomes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, 7361, 7362, 7904; 44

U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

These records and information in

these records may be disclosed to: (1)

An entity under contract with Public

Debt for the purpose of providing the

EAP function; (2) medical personnel to

the extent necessary to meet a bona fide

medical emergency in accordance with

the Confidentiality of Alcohol and Drug

Abuse Patient Records regulations (42

CFR part 2); (3) qualified personnel for

the purpose of conducting scientific

research, management audits, financial

audits, or program evaluation, provided

individual identifiers are not disclosed

in any manner, in accordance with the

Confidentiality of Alcohol and Drug

Abuse Patient Records regulations (42

CFR part 2); (4) a third party upon

authorization by an appropriate order of

a court of competent jurisdiction

granted after application showing good

cause therefor, in accordance with the

Confidentiality of Alcohol and Drug

Abuse Patient Records regulations (42

CFR part 2); (5) the Department of

Justice or other appropriate Federal

agency in defending claims against the

United States when the records are not

covered by the Confidentiality of

Alcohol and Drug Abuse Patient

Records regulations at 42 CFR part 2.
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56875

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and magnetic media.

RETRIEVABILITY:

These records are retrieved by the

name and social security number of the

individual on whom they are

maintained.

SAFEGUARDS:

Records are stored in locked safes

with combination locks. Only

individuals with a need–to–know have

access. Automated records are protected

by restricted access procedures. Access

to records is strictly limited to agency or

contractor officials with a bona fide

need for the records. These records are

always maintained apart from any other

system of records.

When Public Debt contracts with an

entity for the purpose of providing the

EAP functions, the contractor shall be

required to maintain Privacy Act

safeguards with respect to such records.

The contractor will surrender to Public

Debt all of these records as well as any

new records at the time of contract

termination. Also, when the disclosure

of records is requested, the contractor

will not make the determination about

whether the records may be disclosed.

RETENTION AND DISPOSAL:

The retention period is 3 years after

termination of counseling or until any

litigation is resolved. If an employee is

no longer employed by Public Debt,

records are retained for 3 years after the

official date of termination. Then the

records are destroyed.

SYSTEM MANAGER AND ADDRESS:

Director, Division of Personnel

Management, Bureau of the Public Debt,

200 Third Street, Parkersburg, WV

26106–1328.

NOTIFICATION PROCEDURE:

Address inquiries and initial requests

for correction of records to: Director,

Division of Personnel Management,

Bureau of the Public Debt, 200 Third

Street, Parkersburg, WV 26106–1328.

RECORD ACCESS PROCEDURES:

Individuals who wish to request

access to records relating to them or

who wish to request correction of

records they believe to be in error

should submit such requests pursuant to

the procedures set out below in

compliance with the applicable

regulations (31 CFR part 1 subpart C).

Requests which do not comply fully

with these procedures may result in

noncompliance with the request, but

will be answered to the extent possible.

Requests for Access to Records: (1) A

request for access to records must be in

writing, signed by the individual

concerned, identify the system of

records, and clearly indicate that the

request is made pursuant to the Privacy

Act of 1974. At least two items of

identification must be furnished; e.g.,

date of birth; social security number;

dates of employment, if request is by

employee; relationship to employee, if

request is by family member; or similar

information. Public Debt reserves the

right to require additional verification of

an individual’s identity; (2) The request

is to be submitted to the Director,

Division of Personnel Management,

Bureau of the Public Debt, 200 Third

Street, Parkersburg, WV 26106–1328; (3)

The request must state whether the

requester wishes to be notified that the

record exists or desires to inspect or

obtain a copy of the record. If a copy of

the record is desired, the requester must

agree to pay the fees for copying the

documents in accordance with 31 CFR

part 1 subpart C; (4) Requests for records

concerning a deceased or incapacitated

individual must be accompanied either

by evidence of the requester’s

appointment as legal representative of

the estate or by a notarized statement

attesting that no such representative has

been appointed and giving the nature of

the relationship between the requester

and the individual.

Requests for Correction of Records: (1)

A request by an individual for

correction of records must be in writing,

signed by the individual involved,

identify the system of records, and

clearly state that the request is made

pursuant to the Privacy Act of 1974. At

least two items of identification must be

furnished; e.g., date of birth; social

security number; dates of employment,

if request is by employee; relationship

to employee, if request is by family

member; or similar information. Public

Debt reserves the right to require

additional verification of an individual’s

identity; (2) The initial request is to be

submitted to the Director, Division of

Personnel Management, 200 Third

Street, Parkersburg, WV 26106–1328; (3)

The request for correction should

specify: (a) The dates of records in

question, (b) the specific records alleged

to be incorrect, (c) the correction

requested, and (d) the reasons therefor;

(4) The request must include any

available evidence in support of the

request.

Appeals from an Initial Denial of a

Request for Correction of Records: (1)

An appeal from an initial denial of a

request for correction of records must be

in writing, signed by the individual

involved, identify the system of records,

and clearly state that it is made

pursuant to the Privacy Act of 1974. At

least two items of identification must be

furnished; e.g., date of birth; social

security number; dates of employment,

if request is by employee; relationship

to employee, if request is by family

member; or similar information. Public

Debt reserves the right to require

additional verification of an individual’s

identity; (2) Appellate determinations

will be made by the Commissioner of

the Public Debt or the delegate of such

officer. Appeals should be addressed as

follows: Privacy Act Amendment, Chief

Counsel, Bureau of the Public Debt,

Department of the Treasury, 999 E

Street, N.W., Room 503, Washington,

DC 20239–0001 (or as otherwise

provided for in the applicable appendix

to 31 CFR part 1 subpart C), within 35

days of the individual’s receipt of the

initial denial of the requested

correction; (3) An appeal must also

specify: (a) The records to which the

appeal relates, (b) the date of the initial

request made for correction of the

records, and (c) the date that the initial

denial of the request for correction was

received; (4) An appeal must also

specify the reasons for the requester’s

disagreement with the initial denial of

correction and must include any

applicable supporting evidence.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedure’’ and

‘‘Record Access Procedures.’’

RECORD SOURCE CATEGORIES:

Information in this system of records

comes from the individual to whom it

applies, the supervisor of the individual

if the individual was referred by a

supervisor, or the Employee Assistance

Program staff member who records the

counseling session.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BPD .006

SYSTEM NAME:

Health Service Program Records —

Treasury/BPD.

SYSTEM LOCATION:

Bureau of the Public Debt, 200 Third

Street, Parkersburg, WV 26106–1328.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(1) Bureau of the Public Debt

employees who receive services under

the Federal Employee Health Services

Program from the Public Debt Health

Unit in Parkersburg, West Virginia. (2)
56876 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

Federal employees of other

organizations in the Parkersburg, West

Virginia, vicinity who receive services

under the Federal Employee Health

Services Program from the Public Debt

Health Unit in Parkersburg, West

Virginia. (3) Non–Federal individuals,

such as members of the public visiting

the credit union or cafeteria or non–

Federal personnel working in the

building, who may receive emergency

treatment from the Public Debt Health

Unit in Parkersburg, West Virginia.

CATEGORIES OF RECORDS IN THE SYSTEM:

This system is comprised of records

developed as a result of an individual’s

utilization of services provided under

the Federal Government’s Health

Service Program. These records contain

information such as: examination,

diagnostic, and treatment data;

laboratory findings; nutrition and

dietetic files; nursing notes;

immunization records; names,

addresses, and telephone numbers of

individual; name, address, and

telephone number of individual’s

physician; name, address, and

telephone number of hospital; name,

address, and telephone number of

emergency contact; and information

obtained from the individual’s

physician.

NOTE: This system does not cover

records related to counseling for drug,

alcohol, or other problems covered by

System No. Treasury/BPD .005 –

Employee Assistance Records. Medical

records relating to a condition of

employment or an on–the–job

occurrence are covered by the Office of

Personnel Management’s System of

Records No. OPM/GOVT–10 –

Employee Medical File System Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Title 5 U.S.C. 7901.

PURPOSE(S):

These records document an

individual’s utilization on a voluntary

basis of health services provided under

the Federal Government’s Health

Service Program at the Health Unit at

the Bureau of the Public Debt in

Parkersburg, West Virginia. Data is

necessary to ensure proper evaluation,

diagnosis, treatment, and referral to

maintain continuity of care; a medical

history of care received by the

individual; planning for further care of

the individual; a means of

communication among health care

members who contribute to the

individual’s care; a legal document of

health care rendered; a tool for

evaluating the quality of health care

rendered.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A record or information from a record

maintained in this system of records

may be disclosed as a routine use to: (1)

Medical personnel under a contract

agreement with Public Debt; (2) a

Federal, State, or local public health

service agency as required by applicable

law, concerning individuals who have

contracted certain communicable

diseases or conditions. Such

information is used to prevent further

outbreak of the disease or condition; (3)

appropriate Federal, State, or local

agencies responsible for investigation of

an accident, disease, medical condition,

or injury as required by pertinent legal

authority; (4) the Department of Justice

in connection with lawsuits in which

the Department of the Treasury is a

party or has an interest; (5) a Federal

agency responsible for administering

benefits programs in connection with a

claim for benefits filed by an employee;

(6) a Congressional office from the

record of an individual in response to

an inquiry from the Congressional office

made at the request of that individual;

(7) a court, magistrate, or administrative

tribunal in the course of presenting

evidence, including disclosures to

opposing counsel or witnesses in the

course of civil discovery, litigation, or

settlement negotiations, or in response

to a subpoena or in connection with

criminal law proceedings.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and magnetic media.

RETRIEVABILITY:

These records are retrieved by the

name of the individual to whom they

pertain.

SAFEGUARDS:

These records are maintained in a

secured room with access limited to

Health Unit personnel whose duties

require access. Medical personnel under

a contract agreement who have access to

these records are required to maintain

adequate safeguards with respect to

such records.

RETENTION AND DISPOSAL:

Records of the Health Unit are

maintained for 6 years from the date of

the last entry and then destroyed.

SYSTEM MANAGER AND ADDRESS:

Director, Division of Administrative

Services, Bureau of the Public Debt,

Parkersburg, West Virginia 26106–1328.

NOTIFICATION PROCEDURE:

Individuals may submit their requests

for determination if the system contains

records pertaining to them or for access

to records as provided under ‘‘Record

Access Procedures.’’ Requests must be

made in compliance with the applicable

regulations (31 CFR part 1, subpart C).

Requests which do not comply fully

with these procedures may result in

noncompliance with the request, but

will be answered to the extent possible.

RECORD ACCESS PROCEDURES:

(1) A request for access to records

should be in writing, signed by the

individual concerned, identify the

system of records, and clearly indicate

that the request is made pursuant to the

Privacy Act of 1974. If the individual is

seeking access in person, identity may

be established by the presentation of a

single official document bearing the

individual’s photograph or by the

presentation of two items of

identification without the photograph

but instead showing a name and

signature. If the individual is seeking

access by mail, identity may be

established by the presentation of a

signature, address, and one other

identifier such as a photocopy of an

official document bearing the

individual’s signature. The Bureau

reserves the right to require additional

verification of an individual’s identity.

(2) The request should be submitted

to the following: Director, Division of

Administrative Services, Bureau of the

Public Debt, Parkersburg, West Virginia

26106–1328.

(3) The request must state whether the

requester wishes to be notified that the

record exists or desires to inspect or

obtain a copy of the record. If a copy of

the record is desired, the requester must

agree to pay the fees for copying the

documents in accordance with 31 CFR

1.26(d)(2)(ii). An individual who

requests access to a Health Service

Program Record shall, at the time the

request is made, designate in writing the

name of a responsible representative

who will be willing to review the record

and inform the subject individual of its

content. This does not permit the

representative to withhold the records

from the requester. Rather, the

representative is expected to provide

access to the records while explaining

sensitive or complex information

contained in the records.

CONTESTING RECORD PROCEDURES:

(1) A request by an individual

contesting the content of records or for

correction of records should be in

writing, signed by the individual

involved, identify the system of records,
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56877

and clearly state that the request is

made pursuant to the Privacy Act of

1974. If the request is made in person,

identity may be established by the

presentation of a single official

document bearing the individual’s

photograph or by the presentation of

two items of identification without the

photograph but instead showing a name

and signature. If the request is by mail,

identity may be established by the

presentation of a signature, address, and

one other identifier such as a photocopy

of an official document bearing the

individual’s signature. The Bureau

reserves the right to require additional

verification of an individual’s identity.

(2) The initial request should be

submitted to the following: Director,

Division of Administrative Services,

Bureau of the Public Debt, Parkersburg,

West Virginia 26106–1328.

(3) The request should specify: (a) The

dates of records in question, (b) the

specific records alleged to be incorrect,

(c) the correction requested, and (d) the

reasons therefor.

(4) The request must include any

available evidence in support of the

request.

Appeals from an Initial Denial of a

Request for Correction of Records: (1)

An appeal from an initial denial of a

request for correction of records must be

in writing, signed by the individual

involved, identify the system of record,

and clearly state that it is made

pursuant to the Privacy Act of 1974. If

the individual is making an appeal in

person, identity may be established by

the presentation of a single official

document bearing the individual’s

photograph or by the presentation of

two items of identification without the

photograph but instead showing a name

and signature. If the individual is

making an appeal by mail, identity may

be established by the presentation of a

signature, address, and one other

identifier such as a photocopy of an

official document bearing the

individual’s signature. The Bureau

reserves the right to require additional

verification of an individual’s identity.

(2) Appellate determinations will be

made by the Commissioner of the Public

Debt or the delegate of such officer.

Appeals made by mail should be

addressed to, or delivered personally to:

Privacy Act Amendment Appeal, Chief

Counsel, Bureau of the Public Debt, 999

E Street, NW., Room 503, Washington,

DC 20239–0001 (or as otherwise

provided for in the applicable appendix

to 31 CFR part 1, subpart C), within 35

days of the individual’s receipt of the

initial denial of the requested

correction.

(3) An appeal must also specify: (a)

the records to which the appeal relates,

(b) the date of the initial request made

for correction of the records, and (c) the

date that the initial denial of the request

for correction was received.

(4) An appeal must also specify the

reasons for the requester’s disagreement

with the initial denial of correction and

must include any applicable supporting

evidence.

RECORD SOURCE CATEGORIES:

Information in this system of records

comes from the individual to whom it

applies; laboratory reports and test

results; Health Unit physicians, nurses,

and other medical technicians who have

examined, tested, or treated the

individual; the individual’s personal

physician; other Federal employee

health units; and other Federal agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury BPD .007

SYSTEM NAME:

Gifts to Reduce the Public Debt —

Treasury/BPD.

SYSTEM LOCATION:

Bureau of the Public Debt, Office of

Securities and Accounting Services,

Capital Area Servicing Center, C Street

Building, Washington, DC 20239–0001.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Donors of gifts to reduce the public

debt.

CATEGORIES OF RECORDS IN THE SYSTEM:

Correspondence; copies of checks,

money orders, or other payments; copies

of wills and other legal documents; and

other material related to gifts to reduce

the public debt, received on or after

October 1, 1984, by the Bureau of the

Public Debt either directly from the

donor or through the donor’s

Congressional or other representative.

This system does not cover gifts to

reduce the public debt received prior to

October 1, 1984, when this function was

handled by the Financial Management

Service. This system of records does not

cover gifts sent to other agencies, such

as gifts sent with one’s Federal income

tax return to the Internal Revenue

Service. This system does not include

any other gifts to the United States.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Title 31 U.S.C. 3113.

PURPOSE(S):

These records document the receipt

from donors of gifts to reduce the public

debt. They provide a record of

correspondence acknowledging receipt,

information concerning any legal

matters, and a record of depositing the

gift and accounting for it.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

These records and information in

these records may be used to: (1)

Disclose pertinent information to

appropriate Federal, State, local or

foreign agencies responsible for

investigating or prosecuting the

violations of, or for enforcing or

implementing a statute, rule, regulation,

order, or license; (2) Disclose

information to a court, magistrate, or

administrative tribunal in the course of

presenting evidence including

disclosures to opposing counsel or

witnesses in the course of civil

discovery, litigation, or settlement

negotiations, or in response to a

subpoena, or in connection with

criminal law proceedings; (3) Provide

information to a Congressional office in

response to an inquiry made at the

request of the individual to whom the

record pertains; (4) Disclose information

to agents or contractors of the

Department for the purpose of

administering the public debt of the

United States; (5) Disclose information

to a legal representative of a deceased

donor for the purpose of properly

administering the estate of the deceased;

(6) Disclose information to the Internal

Revenue Service for the purpose of

confirming whether a tax–deductible

event has occurred; (7) Disclose

information to the Department of Justice

in connection with lawsuits in which

the Department of the Treasury is a

party or has an interest.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records, microform, and

magnetic media.

RETRIEVABILITY:

These records are retrieved by the

name of the donor; amount of gift, type

of gift; date of gift; social security

number of donor, if provided; control

number, check number; State code.

SAFEGUARDS:

These records are maintained in

controlled access areas. Automated

records are protected by restricted

access procedures. Checks and other

payments are stored in locked safes with

access limited to personnel whose

duties require access.
56878 Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices

RETENTION AND DISPOSAL:

Records of gifts to reduce the public

debt are maintained in accordance with

National Archives and Records

Administration retention schedules. All

records are destroyed by incineration or

shredding. Records in electronic media

are electronically erased using accepted

techniques.

SYSTEM MANAGER AND ADDRESS:

Fiscal Officer, Capital Area Servicing

Center, Office of Securities and

Accounting Services, Bureau of the

Public Debt, C Street Building,

Washington, DC 20239–0001.

NOTIFICATION PROCEDURE:

Address inquiries and initial requests

for correction of records to the System

Manager.

RECORD ACCESS PROCEDURES:

Individuals who wish to request

access to records relating to them or

who wish to request correction of

records they believe to be in error

should submit such requests pursuant to

the procedures set out below in

compliance with the applicable

regulations (31 CFR part 1, subpart C).

Requests which do not comply fully

with these procedures may result in

noncompliance with the request, but

will be answered to the extent possible.

Requests for Access to Records: (1) A

request for access to records should be

in writing, signed by the individual

concerned, identify the system of

records, and clearly indicate that the

request is made pursuant to the Privacy

Act of 1974. If the individual is seeking

access in person, identity may be

established by the presentation of a

single official document bearing the

individual’s photograph or by the

presentation of two items of

identification without the photograph

but instead showing a name and

signature. If the individual is seeking

access by mail, identity may be

established by the presentation of a

signature, address, and one other

identifier such as a photocopy of an

official document bearing the

individual’s signature. The Bureau

reserves the right to require additional

verification of an individual’s identity;

(2) The request should be submitted to

the following: Fiscal Officer, Capital

Area Servicing Center, Office of

Securities and Accounting Services,

Bureau of the Public Debt, C Street

Building, Washington, DC 20239–0001;

(3) The request must state whether the

requester wishes to be notified that the

record exists or desires to inspect or

obtain a copy of the record. If a copy of

the record is desired, the requester must

agree to pay the fees for copying the

documents in accordance with 31 CFR

1.26(d)(2)(ii).

Requests for Correction of Records: (1)

A request by an individual for

correction of records should be in

writing, signed by the individual

involved, identify the system of records,

and clearly state that the request is

made pursuant to the Privacy Act of

1974. If the individual is seeking

correction in person, identity may be

established by the presentation of a

single official document bearing the

individual’s photograph or by the

presentation of two items of

identification without the photograph

but instead showing a name and

signature. If the individual is seeking

correction by mail, identity may be

established by the presentation of a

signature, address, and one other

identifier such as a photocopy of an

official document bearing the

individual’s signature. The Bureau

reserves the right to require additional

verification of an individual’s identity;

(2) The initial request should be

submitted to the following: Fiscal

Officer, Capital Area Servicing Center,

Office of Securities and Accounting

Services, Bureau of the Public Debt, C

Street Building, Washington, DC 20239–

0001; (3) The request for correction

should specify: (a) The dates of records

in question, (b) the specific records

alleged to be incorrect, (c) the correction

requested, and (d) the reasons therefor;

(4) The request must include any

available evidence in support of the

request.

Appeals from an Initial Denial of a

Request for Correction of Records: (1)

An appeal from an initial denial of a

request for correction of records must be

in writing, signed by the individual

involved, identify the system of records

and clearly state that it is made

pursuant to the Privacy Act of 1974. If

the individual is making an appeal in

person, identity may be established by

the presentation of a single official

document bearing the individual’s

photograph or by the presentation of

two items of identification without the

photograph but instead showing a name

and signature. If the individual is

making an appeal by mail, identity may

be established by the presentation of a

signature, address, and one other

identifier such as a photocopy of an

official document bearing the

individual’s signature. The Bureau

reserves the right to require additional

verification of an individual’s identity;

(2)

Appellate determinations will be

made by the Commissioner of the Public

Debt or the delegate of such officer.

Appeals made by mail should be

addressed to, or delivered personally to:

Privacy Act Amendment Appeal, Chief

Counsel, Bureau of the Public Debt, 999

E Street, NW., Room 503, Washington,

DC 20239–0001 (or as otherwise

provided for in the applicable appendix

to 31 CFR part 1, subpart C), within 35

days of the individual’s receipt of the

initial denial of the requested

correction; (3) An appeal must also

specify: (a) the records to which the

appeal relates, (b) the date of the initial

request made for correction of the

records, and (c) the date that the initial

denial of the request for correction was

received; (4) An appeal must also

specify the reasons for the requester’s

disagreement with the initial denial of

correction and must include any

applicable supporting evidence.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedure’’ and

‘‘Record Access Procedures.’’

RECORD SOURCE CATEGORIES:

Information in this system of records

comes from the individual to whom it

applies, executors, administrators, and

other involved persons.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BPD .008

SYSTEM NAME:

Savings Bonds Sales Promotion/

Volunteer Record System–Treasury/

BPD.

SYSTEM LOCATION:

Savings Bonds Marketing Office,

Washington, DC; District and Area

Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Bond tellers, campaign managers,

campaign nominees, volunteers.

CATEGORIES OF RECORDS IN THE SYSTEM:

Administrative lists and related

detail; general correspondence;

biographical sketches.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 321; 31 U.S.C. 3121(f).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

There are no disclosures outside the

Department for this records system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Mailing lists are accessible to

employees and stored on addressograph
Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / Notices 56879

plates. Other correspondence and

materials are filed in the regular

correspondence file cabinets.

RETRIEVABILITY:

Records are indexed by year,

volunteer position and name, and are

retrievable by those identifiers.

SAFEGUARDS:

The individual, however, must be

under supervision of a Savings Bonds

officer during the entire time he or she

has this information in his/her

possession.

RETENTION AND DISPOSAL:

Records are maintained as long as

needed and updated as necessary.

SYSTEM MANAGER(S) AND ADDRESS:

Executive Director, Savings Bonds

Marketing Office, 800 K Street, NW,

Washington, DC 20226.

NOTIFICATION PROCEDURE:

Records that are housed by the

Savings Bonds Marketing Office are not

of a nature that would warrant strict

guidelines for accessibility. An

individual may request access to his/her

record or any information pertaining to

him/her by merely notifying the office

or officer in charge.

RECORD ACCESS PROCEDURES:

An individual may request access to

his or her record at any time by

notifying the officer in charge. The

individual, however, must be under the

supervision of a Savings Bonds officer

during the entire time the information is

in his/her possession.

CONTESTING RECORD PROCEDURES:

See ‘‘System Manager’’ above.

Contested information should be

specified, and the reason(s) for

contesting the record listed.

RECORD SOURCE CATEGORIES:

Data accumulated in the record

system at Savings Bonds are gathered

from the individual and/or from sources

directly connected with the volunteer’s

appointment.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

Treasury/BPD .009

SYSTEM NAME:

Savings Bonds Sales Record System –

Treasury/BPD.

SYSTEM LOCATION:

Savings Bonds Marketing Office,

Washington, DC; District Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Volunteers and employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Routine lists and administrative

details associated with sales, Blue

Ribbon Target Cards, Blue Ribbon

Target Status Control Sheets, Field Call

Reports, Itineraries, Net–Saver Reports,

Payroll Savings Reporting Procedures

Forms, Progress Summaries, Time and

Attendance Records, Training Reports,

Work Plans, State–County Chairmen,

State and Volunteer Fund Lists, ‘‘Take

Stock in America‘‘ Records, Telephone

calls, Volunteer Biographies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 321; 31 U.S.C. 3121(f).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

There are no disclosures for this

system of records outside the

Department.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records of this nature are filed in

large notebooks and are indexed

according to individual names, regions,

areas and states.

RETRIEVABILITY:

Records are retrievable under indexes

indicated above.

SAFEGUARDS:

Records do not warrant tight security.

RETENTION AND DISPOSAL:

High priority records are kept as long

as needed, records of lower priority are

destroyed after two years.

SYSTEM MANAGER(S) AND ADDRESS:

Director of Sales Operations, Savings

Bonds Marketing Office, 800 K Street,

NW, Washington, DC 20226.

NOTIFICATION PROCEDURE:

An individual may request access to

his or her record or any information

pertaining to him/her by merely

notifying the office or officer in charge.

The individual, however, must be under

the supervision of a Savings Bonds

officer during the entire time he or she

has this information in his/her

possession.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedure’’ and

‘‘System Manager.’’

CONTESTING RECORD PROCEDURES:

See ‘‘System Manager’’ above.

Contested information should be

specified and the reasons(s) for

contesting the record listed.

RECORD SOURCE CATEGORIES:

Data accumulated in the sales record

system at Savings Bonds are gathered

from the individual and/or from sources

directly connected with the employee’s

appointment.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

BILLING CODE: 4810–40–F

United States Secret Service

Treasury/USSS .001

SYSTEM NAME:

Administrative Information System —

Treasury/USSS.

SYSTEM LOCATION:

(a) U.S. Secret Service (Headquarters),

1800 G St. NW, Washington, DC 20223.

Components of the this System are

geographically dispersed throughout

U.S. Secret Service field offices. (See

below, United States Secret Service,

appendix A, listing the addresses of

Secret Service offices.) (b) U.S. Secret

Service Uniformed Division, 1310 L St.,

NW, Washington, DC 20005;(c)

Presidential Protective Division, U.S.

Secret Service, Room 10, Old Executive

Office Building, 17th and Pennsylvania

Ave., NW, Washington, DC 20500; (d)

Vice Presidential Protective Division,

U.S. Secret Service, Old Executive

Office Building, Room 295, Washington,

DC 20500; (e) Dignitary Protective

Division U.S. Secret Service, 1310 L St.,

NW, Washington, DC 20005; (f) Special

Services Division, U.S. Secret Service,

Washington Navy Yard, 2nd and M St.,

SE, Bldg. 216, Washington, DC 20374;

(g) Johnson Protective Division, U.S.

Secret Service, PO Box 921, Stonewall,

TX 78671; (h) Ford Protective Division,

U.S. Secret Service, PO Box 955, Rancho

Mirage, CA 92270–955; (i) Technical

Security Division, U.S. Secret Service,

1709 New York Avenue, NW.,

Washington, DC 20500; (j) Carter

Protective Division, U.S. Secret Service,

PO Box 308, Plains, GA 31780. (k)

Reagan Protective Division, U.S. Secret

Service, 2121 Avenue Of the Stars,

Century City, CA 90067, (l) Bush

Protective Division, U. S. Secret Service

PO Box 79797, Houston, Texas 77279–

9797, (m) White House Division, U.S.

Secret Service, Old Executive Office

Bldg., Rm. 23, Washington, DC 20500.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

(a) Individuals who are now or were

Secret Service employees; (b)

Individuals, contractors, and vendors,

etc., who are presently doing or

previously did business with the Secret