II 

112TH CONGRESS 

2D SESSION S. 3676 

To promote high-quality, cost-efficient, and effective administrative support 

services to agencies overseas. 

IN THE SENATE OF THE UNITED STATES 

DECEMBER 12, 2012 

Mr. AKAKA introduced the following bill; which was read twice and referred 

to the Committee on Homeland Security and Governmental Affairs 

A BILL 

To promote high-quality, cost-efficient, and effective 

administrative support services to agencies overseas. 

1 Be it enacted by the Senate and House of Representa2 tives of the United States of America in Congress assembled, 

3 SECTION 1. SHORT TITLE. 

4 This Act may be cited as the ‘‘Reducing Duplication 

5 Overseas Act of 2012’’. 

6 SEC. 2. PURPOSE. 

7 The purpose of this Act is to promote high-quality, 

8 cost-efficient, and effective administrative support services 

9 to agencies overseas. 


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1 SEC. 3. DEFINITIONS. 

2 In this Act: 

3 (1) AGENCY.—The term ‘‘agency’’ means a de4 partment, agency, or independent establishment in 

5 the executive branch performing any foreign affairs 

6 functions. 

7 (2) APPROPRIATE CONGRESSIONAL COMMIT8 TEES.—The term ‘‘appropriate congressional com9 mittees’’ means— 

10 (A) the Committee on Foreign Relations of 

11 the Senate; 

12 (B) the Committee on Homeland Security 

13 and Governmental Affairs of the Senate; 

14 (C) the Committee on Appropriations of 

15 the Senate; 

16 (D) the Committee on Foreign Affairs of 

17 the House of Representatives; 

18 (E) the Committee on Oversight and Gov19 ernment Reform of the House of Representa20 tives; and 

21 (F) the Committee on Appropriations of 

22 the House of Representatives. 

23 (3) INTERNATIONAL COOPERATIVE ADMINIS24 TRATIVE SUPPORT SERVICES SYSTEM.—The term 

25 ‘‘International Cooperative Administrative Support 

26 Services system’’ means the mechanism established 


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1 pursuant to section 23 of the State Department 

2 Basic Authorities Act of 1956 (22 U.S.C. 2695) by 

3 which the United States Government manages and 

4 funds administrative support services at overseas 

5 posts. 

6 (4) INTERNATIONAL COOPERATIVE ADMINIS7 TRATIVE SUPPORT SERVICES CUSTOMER AGEN8 CIES.—The term ‘‘International Cooperative Admin9 istrative Support Services customer agencies’’ means 

10 agencies participating in the International Coopera11 tive Administrative Support Services system. 

12 (5) INTERNATIONAL COOPERATIVE ADMINIS13 TRATIVE SUPPORT SERVICES EXECUTIVE BOARD.— 

14 The term ‘‘International Cooperative Administrative 

15 Support Services Executive Board’’ means the high16 est-level International Cooperative Administrative 

17 Support Services policy-making body comprised of 

18 senior representatives of agencies participating in 

19 the International Cooperative Administrative Sup20 port Services system. 

21 SEC. 4. PARTICIPATION IN INTERNATIONAL COOPERATIVE 

22 ADMINISTRATIVE SUPPORT SERVICES SYS23 TEM. 

24 (a) IN GENERAL.—Not later than 2 years after the 

25 date of the enactment of this Act, each agency with operVerDate Mar 15 2010 02:22 Dec 13, 2012 Jkt 029200 PO 00000 Frm 00003 Fmt 6652 Sfmt 6201 E:\BILLS\S3676.IS S3676

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1 ations overseas under the authority of the Chief of Mission 

2 pursuant to section 207 of the Foreign Service Act of 

3 1980 (22 U.S.C. 3927) shall participate in the Inter4 national Cooperative Administrative Support Services sys5 tem for purposes of obtaining household furniture, fur6 nishings, and appliance pools services, motor pool services, 

7 and management services unless— 

8 (1) the agency provides a detailed explanation 

9 for evaluation and decision by the International Co10 operative Administrative Support Services Executive 

11 Board that describes— 

12 (A) how the agency will provide the service 

13 outside of the International Cooperative Admin14 istrative Support Services system; 

15 (B) the cost to the agency of the service; 

16 and 

17 (C) how providing the service outside the 

18 International Cooperative Administrative Sup19 port Services system will not increase overall 

20 costs to the United States Government; or 

21 (2) the agency submits a detailed explanation 

22 for evaluation and decision by the International Co23 operative Administrative Support Services Executive 

24 Board certifying that the mission of the agency can25 not be achieved by such participation in the InterVerDate Mar 15 2010 02:22 Dec 13, 2012 Jkt 029200 PO 00000 Frm 00004 Fmt 6652 Sfmt 6201 E:\BILLS\S3676.IS S3676

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1 national Cooperative Administrative Support Serv2 ices system. 

3 (b) RULE OF CONSTRUCTION.—The motor pool serv4 ices requirement under subsection (a) applies to adminis5 trative services, and shall not be construed as superseding, 

6 removing, or limiting any statutory or programmatic re7 quirements related to agency use or procurement of vehi8 cles. 

9 SEC. 5. USE OF ALTERNATE SERVICE PROVIDERS. 

10 The International Cooperative Administrative Sup11 port Services Executive Board shall allow an agency to 

12 act as an alternate service provider for administrative 

13 services at an overseas post in place of the existing Inter14 national Cooperative Administrative Support Services pro15 vider for purposes of reducing overall costs to the United 

16 States Government if the agency— 

17 (1) demonstrates through a business case that 

18 it can provide the administrative service more effi19 ciently; and 

20 (2) agrees to provide the administrative service 

21 to all other International Cooperative Administrative 

22 Support Services customer agencies at the overseas 

23 post. 

24 SEC. 6. REPORTING REQUIREMENTS. 

25 (a) BIENNIAL REPORT.— 


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1 (1) IN GENERAL.—Not later than 1 year after 

2 the date of the enactment of this Act, and every 2 

3 years thereafter, the Secretary of State, in consulta4 tion with the International Cooperative Administra5 tive Support Services Executive Board, shall submit 

6 to the appropriate congressional committees a report 

7 on the International Cooperative Administrative 

8 Support Services system. 

9 (2) CONTENT.—The report required under 

10 paragraph (1) shall— 

11 (A) establish performance goals to define 

12 the level of performance to be achieved in pro13 viding efficient, effective, and equitable admin14 istrative services to International Cooperative 

15 Administrative Support Services customer agen16 cies; 

17 (B) establish a balanced set of perform18 ance indicators to be used in measuring or as19 sessing progress toward each performance goal; 

20 (C) describe how the International Cooper21 ative Administrative Support Services system 

22 ensures the accuracy and reliability of the data 

23 used to measure progress; and 

24 (D) identify strategies and the resources 

25 required to achieve performance goals. 


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1 (b) COMPTROLLER GENERAL REVIEW.— 

2 (1) IN GENERAL.—Not later than 2 years after 

3 the date of the enactment of this Act, the Comp4 troller General of the United States shall submit to 

5 the appropriate congressional committees a review of 

6 the International Cooperative Administrative Sup7 port Services system. 

8 (2) CONTENT.—The review required under 

9 paragraph (1) shall include— 

10 (A) an evaluation of whether requiring 

11 agencies to participate in the International Co12 operative Administrative Support Services sys13 tem for household furniture, furnishings, and 

14 appliance pools services and motor pools serv15 ices has increased cost-efficiency and reduced 

16 administrative redundancies; 

17 (B) recommendations, if warranted, for 

18 further consolidation of services in the Inter19 national Cooperative Administrative Support 

20 Services system; 

21 (C) an evaluation of how implementation 

22 of this Act is affecting the performance of 

23 International Cooperative Administrative Sup24 port Services customer agencies; and 


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1 (D) recommendations, if warranted, for 

2 improving the International Cooperative Admin3 istrative Support Services system and imple4 menting this Act. 

Æ 


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