[Federal Register Volume 74, Number 78 (Friday, April 24, 2009)]
[Notices]
[Pages 18698-18701]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-9391]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0055]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Amend Two Systems of Records.

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SUMMARY: The Defense Logistics Agency is amending two systems of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 26, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Chief Privacy and FOIA Officer, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 21, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.41 CAAS

SYSTEM NAME:
    Vehicle/Traffic Incident Files (July 30, 1999, 64 FR 41399).

CHANGES:
SYSTEM IDENTIFIER:
    Delete ``CAAS'' from entry.
* * * * *

SYSTEM LOCATION:
    Delete entry and replace with ``Public Safety and Security Office, 
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety and 
Security Offices of the DLA field activities. Addresses may be obtained 
from the System manager.''
* * * * *

SAFEGUARDS:
    Delete entry and replace with ``Records are maintained in areas 
accessible only to DLA Headquarters and field activities security 
supervisory and staff personnel who use the records to perform their 
duties. All records are maintained on closed military installations 
with security force personnel performing installation access control 
and random patrols. Common Access Cards and personal identification 
numbers are used to authenticate authorized desktop and laptop computer 
users. Computer servers are scanned quarterly or monthly to assess 
system vulnerabilities. Systems security updates are accomplished 
daily. The computer files are password protected with access restricted 
to authorized users with a need for the information. Records are 
secured in locked or guarded buildings, locked offices, or locked 
cabinets during non duty hours, with access restricted during duty 
hours to authorized users with a need for the information.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Program Manager, Law Enforcement 
Operations, Headquarters, Defense Logistics Agency, Office of Public 
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within

[[Page 18699]]

the DLA field activity responsible for the operation of security forces 
and staff at the DLA field activity.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, date and the 
location of the incident.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, date and the 
location of the incident.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S500.41

SYSTEM NAME:
    Vehicle/Traffic Incident Files.

SYSTEM LOCATION:
    Public Safety and Security Office, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA field 
activities. Addresses may be obtained from the System manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any person involved in a vehicle traffic accident or traffic 
incident on property controlled by the Defense Logistics Agency (DLA), 
and individuals involved in traffic incidents while operating or 
occupying a DLA-controlled vehicle.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The file includes name, addresses, Social Security Number (SSN), 
telephone numbers, vehicle description and data, vehicle license data, 
operator license data, insurance data, emergency contact and similar 
data. The file also includes reports, sketches, photographs, medical 
reports and related papers concerning traffic accident investigation 
and case disposition, traffic tickets, documents relating to withdrawal 
of driving privileges, substance influence reports, and reports of 
corrective or disciplinary action taken.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 133, Under Secretary of Defense for Acquisition, 
Technology, and Logistics; National Highway Safety Act of 1966 (23 
U.S.C. 401, Highway Safety, et seq.); and E.O. 9397 (SSN).

PURPOSE(S):
    Information is maintained for purposes of accident cause 
identification and to formulate accident prevention programs for 
improvement in traffic patterns and for preparation of statistical 
reports required by higher authority.
    Information is used by Security Officers and DLA police to 
determine actions required to correct the cause of the accident. In 
cases involving personal injury, to provide verification in processing 
workmen's compensation cases.
    Claims Officers to determine validity of claims against the U.S. 
Government, when such are filed by a person involved in an accident.
    DoD Medical personnel to make medical determinations about 
individuals involved in accidents.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DOD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To medical and emergency personnel to make medical and safety 
determinations about individuals involved in accidents.
    To the Department of Labor, Office of Workers' Compensation for the 
purpose of processing workers' compensation claims.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:
    Records are retrieved by name of person involved, Social Security 
Number (SSN), ticket or police report number.

SAFEGUARDS:
    Records are maintained in areas accessible only to DLA Headquarters 
and field activities security supervisory and staff personnel who use 
the records to perform their duties. All records are maintained on 
closed military installations with security force personnel performing 
installation access control and random patrols. Common Access Cards and 
personal identification numbers are used to authenticate authorized 
desktop and laptop computer users. Computer servers are scanned 
quarterly or monthly to assess system vulnerabilities. Systems security 
updates are accomplished daily. The computer files are password 
protected with access restricted to authorized users with a need for 
the information. Records are secured in locked or guarded buildings, 
locked offices, or locked cabinets during non duty hours, with access 
restricted during duty hours to authorized users with a need for the 
information.

RETENTION AND DISPOSAL:
    Destroy after 2 years; however, where the possibility for a claim 
exists, the record will be destroyed after 6 years, 3 months.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, Law Enforcement Operations, Headquarters, Defense 
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers 
within the DLA field activity responsible for the operation of security 
forces and staff at the DLA field activity.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, date and the 
location of the incident.

[[Page 18700]]

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
    Inquiry should contain the individual's full name, date and the 
location of the incident.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Individuals involved in accidents, traffic offenders, witnesses, 
security and police force personnel, law enforcement agencies, and 
medical and emergency personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
S500.42

SYSTEM NAME:
    Seizure and Disposition of Property Records (June 8, 1999, 64 FR 
30494).

CHANGES:
* * * * *

SYSTEM IDENTIFIER:
    Delete ``CAAS'' from entry.

SYSTEM LOCATION:
    Delete entry and replace with ``Public Safety and Security Office, 
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety and 
Security Offices of the DLA field activities. Addresses may be obtained 
from the System manager.''
* * * * *

SAFEGUARDS:
    Delete entry and replace with ``Records are maintained in areas 
accessible only to DLA Headquarters and field activities security 
supervisory and staff personnel who use the records to perform their 
duties. All records are maintained on closed military installations 
with security force personnel performing installation access control 
and random patrols. Common Access Cards and personal identification 
numbers are used to authenticate authorized desktop and laptop computer 
users. Computer servers are scanned quarterly or monthly to assess 
system vulnerabilities. Systems security updates are accomplished 
daily. The computer files are password protected with access restricted 
to authorized users with a need for the information. Records are 
secured in locked or guarded buildings, locked offices, or locked 
cabinets during non duty hours, with access restricted during duty 
hours to authorized users with a need for the information.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Program Manager, Law Enforcement 
Operations, Headquarters, Defense Logistics Agency, Office of Public 
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within the DLA field Activity 
responsible for the operation of security forces and staff at the DLA 
field activity.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the subject individual's full name, Social 
Security Number (SSN), current address, and telephone numbers.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221. Inquiry should contain the subject 
individual's full name, Social Security Number (SSN), current address, 
and telephone numbers.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S500.42

SYSTEM NAME:
    Seizure and Disposition of Property Records.

SYSTEM LOCATION:
    Public Safety and Security Office, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA field 
activities. Addresses may be obtained from the System manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any person on property controlled by DLA identified as being in 
possession of contraband or physical evidence connected with a criminal 
offense.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The file includes name, Social Security Number (SSN), addresses, 
telephone numbers and data pertaining to the asset. The file also 
includes documents pertaining to acquisition, storage and disposition 
of contraband and physical evidence to include receipts, chain of 
custody documents, release, and disposition or destruction 
certificates.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 21 of the Internal Security Act 1950 (50 U.S.C. 797, et 
seq.); DOD Instruction 5200.8, Security of DOD Installations and 
Resources; DOD Directive 5105.22, Defense Logistics Agency; and E.O. 
9397 (SSN).

PURPOSE(S):
    Information is maintained and used by security and police force 
personnel to provide accountability for confiscated contraband and 
acquired physical evidence.
    Information is also used to maintain chain of custody on evidence 
for presentation in court in cases requiring criminal prosecution.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DOD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' apply to this system of records.

[[Page 18701]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:
    Retrieved by property log number and last name if person has been 
identified in the particular case; by incident number if property was 
found on the premises or recovered from a crime scene.

SAFEGUARDS:
    Records are maintained in areas accessible only to DLA Headquarters 
and field activities security supervisory and staff personnel who use 
the records to perform their duties. All records are maintained on 
closed military installations with security force personnel performing 
installation access control and random patrols. Common Access Cards and 
personal identification numbers are used to authenticate authorized 
desktop and laptop computer users. Computer servers are scanned 
quarterly or monthly to assess system vulnerabilities. Systems security 
updates are accomplished daily. The computer files are password 
protected with access restricted to authorized users with a need for 
the information. Records are secured in locked or guarded buildings, 
locked offices, or locked cabinets during non duty hours, with access 
restricted during duty hours to authorized users with a need for the 
information.

RETENTION AND DISPOSAL:
    Destroy 3 years after final action on or disposition of the 
property and responsibility therefore has been appropriately 
terminated.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, Law Enforcement Operations, Headquarters, Defense 
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers 
within the DLA field activity responsible for the operation of security 
forces and staff at the DLA field activity.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.
    Inquiry should contain the subject individual's full name, Social 
Security Number (SSN), current address, and telephone numbers.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
    Inquiry should contain the subject individual's full name, Social 
Security Number (SSN), current address, and telephone numbers.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Record subject; security personnel; and Federal, state, and local 
law enforcement agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-9391 Filed 4-23-09; 8:45 am]
BILLING CODE 5001-06-P