Dave Fleet Consulting LLC Page 1 October 2010 Safety Management System Implementation 

### MONTHLY PROGRESS REPORT

STUDY Safety Management System FAA Implementation Study
MONTH October 2010

OCTOBER STATUS This monthly report provides a summary of the status and an explanation of any difficulties or successes in the Safety Management System (SMS) Implementation Study (Implementation Study) at the South B end Regional Airport ( SBN) with a specific focus on the tasks listed in the FAA Partic ipant’s Guide. Any recommended changes to the SBN SMS Manual and any findings made or items developed during this Implementation Study are included.

SUMMARY The second on-site meeting was held on We dnesday, October 6, 2010 from 10:00 a.m. to 12:00 PM. Members of the Implem entation Team in attendance were:

• John Schalliol, Executive Director, St. Joseph County Airport Authority

• Bruce MacLachlan, Manager Operations and Maintenance, St. Joseph County Airport Authority

• Mike Guljas, Director Administration, St. Joseph County Airport Authority

• Ed Russell, Pinnacle of Indiana (IT Consultant)

• Paul Salerno, Omni Air Group, Pres ident (Incident Reporter software) (conference call-in)

• Dave Fleet, Dave Fleet Consulting LLC

• Joanne Landry, Landry Consultant s LLC (conference call-in)

The following agenda was used to guide the discussion:

Agenda Items

• Collect all available existing hazardous condition, incident, and accident reports (either hard copy of electronic)

• Confirm who in the organization will be assisting with Safety Manager duties

• Discuss time table and next steps for action

• Confirm the status of the OAG-IR

a. Location of hardware and software b. FunctionalityDave Fleet Consulting LLC Page 2 October 2010 Safety Management System Implementation c. Connectivity to SBN Intranet d. Discuss and finalize a roll-out plan for use by SBN staff and employees

Difficulties As discussed in last month’s report activa tion of the Omni Air Group Incident Reporter (OAGIR) software appeared to present a challenge. With Pinnacle involved, specifically Ed Russell, there is a good understanding of the software, its location, and its functionality. Therefore, it was agreed at the conclusion of the meeting that Ed Russell will work directly with Paul Salerno OAGIR President to re solve any issues that might impair fully implementing OAGIR in a timely fashion.

No other specific difficulties were identified.

Successes The Team discussed an upcoming “All-han ds” meeting for SJCAA employees scheduled for October 18, 2010. John Schalliol agreed to introduce the OAGIR to the employee group at that time. A brief Powe r Point presentation was developed using exact images of pages from the OAGIR, for John to use fo r this purpose. Positive feedback was received from the em ployees following the meeting.

A plan was developed for collecting all inci dent, accidents, and hazard reports back to 2003. Also, all airfield inspection reports will be collected from that same time frame. Bruce MacLachlan will coordinate with Dave Fleet for exchange of this information during the month of Oc tober. At the time of producing this report, all information has been provided with the exception of the airfield inspecti on reports. A physical exchange of this data may be necessary. Data analysis will start in November 2010.

An airport operations manager was identified who might be available to take on collateral duties as a safety manager. This will be discussed with this individual in October and he will start additi onal duties in November.

The Consulting team is providing a ShareP oint site for collabor ation of documents and information. During the month of October the SBN sections of the SharePoint site were set up and activated. Study deliverables and correspondence will reside on the SharePoint site instead of emailing information back and forth.

Study work planned for the following month Data analysis will start in November 2010. Tables showing condensed data usable for Key Performance Indicator (KPI) monitori ng and tracking will be developed. This information will be compared to the Safety A ssurance section of the SMSPM to ensure that the right data is availa ble for monitoring metrics est ablished during the first pilot studies.Dave Fleet Consulting LLC Page 3 October 2010 Safety Management System Implementation Implementation of the OAGIR will occur. The first full month of reported data will be November 2010. This will be developed into a usable format for reporting purposes.

Recommended Changes to SMS Program Manual None were made or discussed in October.

Findings No significant findings were made in October.

NEXT MEETING

TBD in November 2010 South Bend Regional Airport

Note: the first quarterly meeting is scheduled for December 16, 2010.