```

[Federal Register Volume 76, Number 182 (Tuesday, September 20, 2011)]
[Rules and Regulations]
[Pages 58122-58136]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2011-23958]

-----------------------------------------------------------------------

ENVIRONMENTAL PROTECTION AGENCY

40 CFR Part 52

[EPA-R03-OAR-2010-0770; FRL-9466-5]

Approval and Promulgation of Air Quality Implementation Plans; 
Delaware; Requirements for Preconstruction Review, Prevention of 
Significant Deterioration

AGENCY: Environmental Protection Agency (EPA).

ACTION: Final rule.

-----------------------------------------------------------------------

SUMMARY: EPA is approving a State Implementation Plan (SIP) revision 
submitted by the State of Delaware. The revision establishes and 
requires the addition of nitrogen oxides (NOX) as a 
precursor to ozone in the Delaware SIP. EPA is approving this revision 
to include NOX as a precursor to ozone in the requirements 
for preconstruction review for prevention of significant deterioration 
(PSD) areas in Delaware in accordance with the requirements of the 
Clean Air Act (CAA).

DATES: Effective Date: This final rule is effective on October 20, 
2011.

ADDRESSES: EPA has established a docket for this action under Docket ID 
Number EPA-R03-OAR-2010-0770. All documents in the docket are listed in 
the http://www.regulations.gov website. Although listed in the 
electronic docket, some information is not publicly available, i.e., 
confidential business information (CBI) or other information whose 
disclosure is restricted by statute. Certain other material, such as 
copyrighted material, is not placed on the Internet and will be 
publicly available only in hard copy form. Publicly available docket 
materials are available either electronically through http://
www.regulations.gov or in hard copy for public inspection during normal 
business hours at the Air Protection Division, U.S. Environmental 
Protection Agency, Region III, 1650 Arch Street, Philadelphia, 
Pennsylvania 19103. Copies of the State submittal are available at the 
Delaware Department of Natural Resources and Environmental Control, 89 
Kings Highway, P.O. Box 1401, Dover, Delaware 19903.

FOR FURTHER INFORMATION CONTACT: Sharon McCauley, (215) 814-3376, or by 
e-mail at mccauley.sharon@epa.gov.

SUPPLEMENTARY INFORMATION:

I. Background

    Throughout this document, whenever ``we,'' ``us,'' or ``our'' is 
used, we mean EPA. On May 9, 2011 (76 FR 26679), EPA published a notice 
of proposed rulemaking (NPR) for the State of Delaware. The NPR 
proposed approval of NOX as a precursor to ozone in the 
requirements for preconstruction review for PSD areas in Delaware. The 
formal SIP revision was submitted by Delaware on April 1, 2010.

[[Page 58121]]

    This SIP revision approval will add the current regulations found 
in Regulation 1125, section 3.0, Requirements for Preconstruction 
Review, Prevention of Significant Deterioration (Regulation 1125, 
section 3.0) as of April 11, 2010 which established NOX as a 
precursor to ozone, but will keep intact the formally approved Delaware 
SIP increments for NOX found in the Federal Register notice 
for Delaware dated July 27, 1993 (58 FR 40065) for permitting and the 
construction of new major stationary sources and the significant 
modification of existing major stationary sources of air pollutants in 
areas designated attainment or non-classifiable for the National 
Ambient Air Quality Standards (NAAQS).

II. Summary of SIP Revision

    As required by 40 CFR part 51, Subpart I--``Review of New Sources 
and Modifications,'' this rule adopts criteria and procedures for the 
prevention of significant deterioration of air quality that are 
consistent with the governing Federal regulation at 40 CFR 51.166. 
Promulgation of this rule by the State Legislature was necessary for 
the State to fulfill its responsibilities under 40 CFR part 51 and the 
CAA, as amended. Revisions to the State's rule were also necessary to 
ensure that the SIP provides for the attainment and maintenance of the 
NAAQS. This SIP approval action addresses changes needed in the part C 
PSD permit program. This SIP submission also corrects deficiencies 
identified by EPA in the March 27, 2008 Federal Register action 
entitled, ``Completeness Findings for section 110(a) State 
Implementation Plans for the 8-hour Ozone National Ambient Air Quality 
Standards (1997 Ozone NAAQS)'' (73 FR 16205). EPA's approval of this 
SIP submission addresses Delaware's compliance with the portion of CAA 
section 110(a)(2)(C) & (J) relating to the CAA's part C permit program 
for the 1997 Ozone NAAQS, because this approval action will establish 
NOX as a precursor to ozone in Delaware's SIP in accordance 
with the Federal Register action dated November 29, 2005 (70 FR 71612) 
that finalized the NOx as a precursor for ozone regulations 
set forth at 40 CFR 51.166 and in 40 CFR 52.21. As such, this approval 
action will add NOx as a precursor to ozone in the Delaware 
SIP and Delaware will be in compliance with the portion of CAA section 
110(a)(2)(C) and (J) relating to the CAA's part C permit program for 
the 1997 ozone NAAQS.
    Other specific requirements of NOx as a precursor to 
ozone and the rationale for EPA's proposed action are explained in the 
NPR and will not be restated here. No public comments were received on 
the NPR.

III. Final Action

    EPA is approving the addition of nitrogen oxides (NOX) 
as a precursor to ozone for PSD as a revision to the Delaware SIP and 
is making a determination that Delaware is in compliance with the 
portion of CAA section 110(a)(2)(C) and (J) relating to the CAA's part 
C permit program for the 1997 ozone NAAQS.

IV. Statutory and Executive Order Reviews

A. General Requirements

    Under the CAA, the Administrator is required to approve a SIP 
submission that complies with the provisions of the CAA and applicable 
Federal regulations. 42 U.S.C. 7410(k); 40 CFR 52.02(a). Thus, in 
reviewing SIP submissions, EPA's role is to approve state choices, 
provided that they meet the criteria of the CAA. Accordingly, this 
action merely approves state law as meeting Federal requirements and 
does not impose additional requirements beyond those imposed by state 
law. For that reason, this action:
     Is not a ``significant regulatory action'' subject to 
review by the Office of Management and Budget under Executive Order 
12866 (58 FR 51735, October 4, 1993);
     Does not impose an information collection burden under the 
provisions of the Paperwork Reduction Act (44 U.S.C. 3501 et seq.);
     Is certified as not having a significant economic impact 
on a substantial number of small entities under the Regulatory 
Flexibility Act (5 U.S.C. 601 et seq.);
     Does not contain any unfunded mandate or significantly or 
uniquely affect small governments, as described in the Unfunded 
Mandates Reform Act of 1995 (Pub. L. 104-4);
     Does not have Federalism implications as specified in 
Executive Order 13132 (64 FR 43255, August 10, 1999);
     Is not an economically significant regulatory action based 
on health or safety risks subject to Executive Order 13045 (62 FR 
19885, April 23, 1997);
     Is not a significant regulatory action subject to 
Executive Order 13211 (66 FR 28355, May 22, 2001);
     Is not subject to requirements of section 12(d) of the 
National Technology Transfer and Advancement Act of 1995 (15 U.S.C. 272 
note) because application of those requirements would be inconsistent 
with the CAA; and
     Does not provide EPA with the discretionary authority to 
address, as appropriate, disproportionate human health or environmental 
effects, using practicable and legally permissible methods, under 
Executive Order 12898 (59 FR 7629, February 16, 1994).
    In addition, this rule does not have tribal implications as 
specified by Executive Order 13175 (65 FR 67249, November 9, 2000), 
because the SIP is not approved to apply in Indian country located in 
the state, and EPA notes that it will not impose substantial direct 
costs on tribal governments or preempt tribal law.

B. Submission to Congress and the Comptroller General

    The Congressional Review Act, 5 U.S.C. 801 et seq., as added by the 
Small Business Regulatory Enforcement Fairness Act of 1996, generally 
provides that before a rule may take effect, the agency promulgating 
the rule must submit a rule report, which includes a copy of the rule, 
to each House of the Congress and to the Comptroller General of the 
United States. EPA will submit a report containing this action and 
other required information to the U.S. Senate, the U.S. House of 
Representatives, and the Comptroller General of the United States prior 
to publication of the rule in the Federal Register. A major rule cannot 
take effect until 60 days after it is published in the Federal 
Register. This action is not a ``major rule'' as defined by 5 U.S.C. 
804(2).

C. Petitions for Judicial Review

    Under section 307(b)(1) of the CAA, petitions for judicial review 
of this action must be filed in the United States Court of Appeals for 
the appropriate circuit by November 21, 2011. Filing a petition for 
reconsideration by the Administrator of this final rule does not affect 
the finality of this action for the purposes of judicial review nor 
does it extend the time within which a petition for judicial review may 
be filed, and shall not postpone the effectiveness of such rule or 
action. This action to add nitrogen oxides (NOX) as a 
precursor to ozone into the Delaware SIP may not be challenged later in 
proceedings to enforce its requirements. (See section 307(b)(2).)

List of Subjects in 40 CFR Part 52

    Environmental protection, Air pollution control, Carbon monoxide, 
Incorporation by reference, Intergovernmental relations, Lead, Nitrogen 
dioxide, Ozone, Particulate matter, Reporting and recordkeeping 
requirements, Sulfur oxides, Volatile organic compounds.

[[Page 58122]]

    Dated: August 31, 2011.
W.C. Early,
Acting Regional Administrator, Region III.

    40 CFR part 52 is amended as follows:

PART 52--[AMENDED]

0
1. The authority citation for part 52 continues to read as follows:

    Authority:  42 U.S.C. 7401 et seq.

Subpart I--Delaware

0
2. In Sec.  52.420, the table in paragraph (c) is amended by revising 
the entry for Regulation 1125, Section 3.0 to read as follows:

Sec.  52.420  Identification of plan.

* * * * *
    (c) * * *

                                                                                                                                      EPA-Approved Regulations in the Delaware SIP
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  State regulation  (7 DNREC                                                                                                                                                                                                                                                                             Additional
             1100)                Title/subject                                                                                                      State effective date                                                                                                     EPA approval date         explanation
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
 
                                                                                                                                                      * * * * * * *
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
                                                                                                                                      1125 REQUIREMENTS FOR PRECONSTRUCTION REVIEW
 
������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������
                                                                                                                                                   qdrt]* * * * * * *
Section 3.0...................  Prevention of      4/11/10................................................................................................................................................................................................................  9/20/11 [Insert page   Modified to include
                                 Significant                                                                                                                                                                                                                                 number where the       NOX as precursor to
                                 Deterioration of                                                                                                                                                                                                                            document begins].      ozone. Previous SIP-
                                 Air Quality.                                                                                                                                                                                                                                                       approved revisions
                                                                                                                                                                                                                                                                                                    to Section 3.1 for
                                                                                                                                                                                                                                                                                                    nitrogen dioxide
                                                                                                                                                                                                                                                                                                    increments and
                                                                                                                                                                                                                                                                                                    Section 3.9A (now
                                                                                                                                                                                                                                                                                                    designated as
                                                                                                                                                                                                                                                                                                    Section 3.10.1) for
                                                                                                                                                                                                                                                                                                    air quality models
                                                                                                                                                                                                                                                                                                    remain part of the
                                                                                                                                                                                                                                                                                                    SIP.
 
 
                                                   qdrt]48 CFR Chapter 2..................................................................................................................................................................................................
                  AGENCY:
                   Defense
                   Acquisition
                   Regulations
                   System,
                   Department
                   of Defense
                   (DoD)..
 
                  ACTION:
....................................................................................................................................................................................................................................................
                  SUMMARY: DoD
                   is issuing
                   a final
                   rule
                   amending
                   the Defense
                   Federal
                   Acquisition
                   Regulation
                   Supplement
                   (DFARS),
                   Appendix F,
                   Material
                   Inspection
                   and
                   Receiving
                   Report, to
                   incorporate
                   new
                   procedures
                   for using
                   the
                   electronic
                   Wide Area
                   WorkFlow
                   (WAWF)
                   Receiving
                   Report..
 
                  DATES:
                   Effective
                   date:
                   September
                   20, 2011..
 
                  FOR FURTHER
                   INFORMATION
                   CONTACT:
                   Mr. Julian
                   Thrash,
                   telephone
                   703-602-031
                   0..
 
                  SUPPLEMENTAR
                   Y                                                                                                                                I. Background
                   INFORMATION
                   :.
DoD published a proposed rule
 in the Federal Register (75
 FR 56961) on September 17,
 2010, to amend DFARS Appendix
 F, Material Inspection and
 Receiving Report, to provide
 new coverage on the use,
 preparation, and distribution
 of the electronic WAWF
 receiving report, which is
 the primary method for
 documenting acceptance of
 supplies and services and for
 electronic invoicing. The
 rule also addressed WAWF
 capability to provide the
 following:
 Item Unique
 Identification (IUID). When
 the clause at DFARS 252.211-
 7003, Item Identification and
 Valuation, is used in the
 contract and requires
 reporting of IUID data, WAWF
 captures the IUID data and
 forwards the data to the IUID
 registry after acceptance.
 WAWF may be used to report
 Unique Item Identifiers
 (UIIs) at the line item level
 and also UIIs embedded at the
 line item level.
 Radio Frequency
 Identification (RFID). When
 the clause at DFARS 252.211-
 7006, Radio Frequency
 Identification, is used in
 the contract, WAWF will
 capture the RFID information
 and forward the data to the
 receiving location.
Using WAWF is the only way a
 contractor can comply with                                                                                                           II. Discussion and Analysis
 the clause to furnish RFID
 data via an Advance Shipping
 Notice. Insertion of the new
 WAWF coverage into Appendix F
 necessitates relocating and
 renumbering existing coverage
 for use, preparation, and
 distribution of the DD Form
 250 Material Inspection and
 Receiving Report, and the DD
 Form 250-1 Tanker/Barge
 Material Inspection and
 Receiving Report.
In response to the proposed
 rule, DoD received comments                                                                                       A. Revise F-103, WAWF RR and DD Form 250
 from five respondents. A
 discussion of the comments
 follows.
Comment: Two respondents
 suggested changing the text
 at F-103(b)(2) for the
 transfer of Government
 property using the property
 transfer function. Another
 respondent recommended adding
 where training for the
 preparation of document types
 is available.
Response: These
 recommendations are                                                                                B. Limitation on the Quantity of Embedded Items in WAWF
 incorporated into the final
 rule.
Comment: A respondent asked if
 there was a limit on the
 quantity of embedded items at
 the line item level that may
 be reported in WAWF.
Response: A quantity limit of
 100 embedded items currently
 exists in the software
 capability, however, this
 limit

[[Page 58123]]

 
Comment: A respondent
 suggested adding
 clarification on the use of
 RFID information.
Response: As suggested,
 paragraph F-103(e)(2) is                                                                                                             D. F-104, Application
 revised to clarify that the
 RFID information can be added
 either at submission or via
 the ``WAWF Pack Later''
 functionality.
Comment: A respondent asked
 about the meaning of
 ``consigned to'' at F-
 104(a)(4) and for
 clarification regarding use
 of a continuation sheet. The
 respondent stated that they
 have no control over how the
 continuation sheet appears or
 prints from WAWF.
Response: The phrase
 ``consigned to'' is the one                                                                           E. F-301, Preparation Instructions--General Comments
 to whom a line item is given,
 transferred, or delivered for
 control. In regard to use of
 a continuation sheet, the
 format printed out from WAWF
 will suffice as long as the
 required contractor
 information is entered.
Comment: Two respondents
 suggested, at paragraph F-
 301(a)(1), replacing
 ``contractor'' with
 ``vendor'' to be consistent
 with the label used on the
 training Web site provided in
 the proposed rule. A
 respondent suggested: (1)
 Revising F-301(a)(2) to
 reflect the creation of an
 extension to the prime
 Commercial and Government
 Entity (CAGE); (2) replacing,
 at paragraph F-301(a)(4),
 ``official DoD sites'' with
 ``DoD definitive sources'';
 (3). adding text at paragraph
 F-301(b)(1)(iii) to clarify
 that comments in the
 miscellaneous information tab
 will appear in the comments
 section of the printed WAWF
 receiving report; (4).
 changing, at paragraph F-
 301(b)(1)(iv), ``DoD contract
 number'' to ``DoD contract
 number and delivery order
 number''; and, (5) updating
 paragraph F-301(b)(3) to
 correctly refer to the data
 field as ``Estimated'' and
 reflect that data entry is a
 drop-down box.
Response: The final rule is
 revised to incorporate these                                                                                            F. Inclusion of Shipping Documents
 recommendations.
Comment: A respondent
 requested at paragraph F-
 301(b)(2)(i), SHIPMENT NO.,
 that contractors must always
 provide packaging
 documentation in their
 shipment containers. If
 contractors choose to provide
 their own packaging
 documentation they must
 ensure their documentation
 includes their shipment
 number data. The respondent
 recommended the addition of a
 statement that any document
 utilized as a packing list
 must include the shipment
 number information.
 Additionally, the respondent
 suggested revising the text
 with an example to clarify
 that the shipment number
 format requires first three
 data positions to be alpha,
 fourth position alpha-numeric
 and last three positions are
 numeric e.g., DFAR001 or
 DAR0001.
Response: The recommendations
 are incorporated into the
 final rule.
Comment: A respondent
 requested at paragraph F-
 301(b)(3), Date Shipped, that
 a ``MIRR clause does not
 identify electronic data
 submission timeline.'' The
 respondent recommended the
 DFARS MIRR language include
 the statement that the
 contractor will submit the
 completed MIRR via WAWF
 within one business day of
 material shipment. The
 respondent stated that
 material shipments missing
 shipment numbered data causes
 manual research in order to
 process the receipt
 acceptance.
Response: The MIRR is
 completed at the time of
 delivery of goods or services
 and, for both WAWF and paper
 DD form 250s, copies of the
 MIRR accompany the shipment.
 Paragraph F-301(b)(3) is
 revised to add a reference to
 ``see F-303).''
Comment: A respondent
 requested at paragraph F-305,
 Invoice instructions, adding
 a statement that contractors
 should ensure the packaging
 documentation includes a
 Government signed receiving
 report when the contract
 requires origin inspection
 and acceptance. The
 respondent further stated
 that contractors must include
 the signed document
 indicating material receipt
 acceptance has occurred in
 the container with the
 exception of material
 shipments that are approved
 for Alternate Release
 Procedures.
Response: The final rule is
 revised to incorporate the                                                                                      G. F-301(b)(4)--Bill of Lading Information
 recommendations.
Comment: A respondent stated,
 at paragraph F-301(b)(4)(i),
 that bills of lading are
 obtained when an item is
 being scheduled to ship, and
 thus may not be available
 until after the item has been
 source inspected/accepted.
 The respondent recommended
 clearly stating that the
 field is not required prior
 to source inspection and
 acceptance, nor, in their
 opinion, should a receiving
 report correction be issued
 only for adding a bill of
 lading after it has been
 obtained. Further, the
 respondent suggested revising
 F-301(b)(4), to enter the
 commercial or Government bill
 of lading number after
 ``BL.''
Response: Currently, the
 ``Bill of Lading Number''                                                                                                 H. Line Haul Information Changes
 field is not a mandatory
 field in WAWF. Additional
 changes to the Bill of Lading
 functionality may be made
 later on.
Comment: One respondent
 suggested at paragraph F-
 301(b)(5), Line Haul Mode,
 that this is an item that may
 not be stated accurately
 until after signature, when
 the item is scheduled for
 shipment, and recommended
 that this field not be
 required prior to source
 inspection/acceptance.
Response: There is flexibility
 in WAWF regarding this entry                                                                    I. Allow for WAWF Acceptance at ``Other'' Using Code ``D''
 as ``Line Haul Mode'' field
 is not a mandatory field.
Comment: Two respondents
 suggested that paragraph F-
 301(b)(6), Inspection and
 Acceptance Point, be changed
 from ``WAWF allows acceptance
 at Other'' to ``WAWF allows
 acceptance at Other (O).''
 Two respondents suggested
 adding, that for purposes of
 conforming to contract, ``0''
 is equivalent to ``D''.
Response: The final rule is
 revised to incorporate the                                                                                                             J. Marked for Codes
 recommendations.
Comment: A respondent
 suggested at paragraphs F-
 301(b)(7), Prime Contractor/
 Code, F-301(b)(9), Shipped
 From/Code, and F-301(b)(11),
 Payment Will Be Made By/Code,
 that these codes must match
 the contract, however, the
 street address is not
 required to match the
 contract. The respondents
 further opined that WAWF does
 not require the entry of an
 address code in either WAWF
 4.2 or 5.0, and concluded
 that the requirement of an
 address should be clarified.
Response: No clarification is
 needed in the rule.
 Contractors can fulfill
 contracts with shipments from
 their location or from
 subsidiaries or
 subcontractors. Therefore,
 the shipped from code doesn't
 necessarily need to match the
 contract. Further, the
 receiving report is used for
 services as well as supplies
 where there will be no ship-
 from code.
Comment: One respondent
 requested clarification at
 paragraph F-301(b)(13),
 Marked For/Code, concerning
 the ``Marked For Address.''
 Previously, textual marking
 information associated with
 the ``Marked For DoDAAC'' was
 placed in the address lines
 of the ``Marked For DoDAAC.''
 Now that DoD is moving away
 from paper documents, the
 respondent wanted
 confirmation to

[[Page 58124]]

use the data fields as labeled using the code area for the ``Marked For
information.Response: The
 respondent is correct                                                                                                                  K. Marked for Codes
 concerning use of these
 fields. No change to the rule
 is required.
Comment: A respondent
 requested revisions at
 paragraph F-301(b)(13) to
 reflect that a ``Marked For
 Code'' cannot be a CAGE code,
 only a DoDAAC or Military
 Assistance Program Address
 Codes.
Response: No revision is
 required in response to this                                                                                   L. National Stock Number Entry Requirements
 comment since a CAGE code can
 be entered in the ``Mark For
 Code'' field.
Comment: A respondent
 recommended at paragraph F-
 301(b)(15)(1)(A) clarifying
 that in the ``Type'' drop-
 down field, that the user is
 to select the corresponding
 type for the data entered,
 and that if no National Stock
 Number or other valid
 ``Type'' is available, the
 word ``None'' may be entered
 for the Stock/Part Number,
 with a corresponding ``Type''
 of any value other than the
 National Stock Number
 selected from the drop-down
 box. Another respondent
 stated that if the contract
 contains NSNs as well as
 other identification (e.g.,
 part numbers), a contractor
 should place the NSN
 information in the Stock Part
 Number field and the
 remaining numbers in the line
 item description field.
Response: The paragraph is
 revised accordingly to                                                                                         M. The ``Description'' Field Length and Use
 incorporate the first
 recommendation. In regards to
 the second comment concerning
 NSNs as well as other
 identifying information, the
 respondent is correct in how
 this process works. The text
 is revised to ensure this
 meaning is understood.
Comment: A respondent asked
 whether or not at paragraph F-
 301(b)(15)(ii), if exceeding
 20 characters in the
 description field is a cause
 for the rejection of a
 receiving report. Further,
 the respondent requested
 clarification on whether or
 not the description refers to
 what is defined in the
 payment system as a
 ``service'' line item as
 opposed to a ``supply'' line
 item. A WAWF RR for a repair
 is for acceptance of the
 repair and not of the item
 repaired. However, repair
 line items are frequently
 defined as ``supply'' line
 items and therefore the ship-
 to location is the actual
 ship-to of the repaired item.
Response: Exceeding 20
 characters in the description                                                                                                         N. GFP Drop-Down Box
 is not a cause for rejection
 of a receiving report. In
 response to the second
 comment, the respondent is
 correct that the description
 refers to the designation in
 the payment system as a
 ``service'' line item as
 opposed to a ``supply'' line
 item.
Comment: A respondent
 suggested that clarification
 at paragraph F-
 301(b)(15)(iv)(E) is required
 for how the text relates to
 the GFE drop-down box, and
 whether or not the drop-down
 box is insufficient for this
 situation. The correct use of
 GFE drop-down box needs to be
 fully explained. If it is not
 the same as the entry of
 ``GFP'' in the description
 text, the differences must be
 clarified.
Response: The drop-down GFE
 box is not related to this                                                                                 O. F-301--General Comments Regarding Unit Price
 section. It is obsolete and
 no longer used and will be
 deleted in a future version
 of WAWF. The GFP drop-down
 box is sufficient for use of
 GFP.
Comment: Two respondents
 stated that at paragraph F-
 301(b)(18), the proposed text
 is identical to that used in
 the current Appendix F for
 unit price (see F-301, block
 19, on current Appendix F).
 They further stated that this
 document will never be used
 as an invoice; thus, in their
 opinion, there should not be
 a requirement to fill in a
 unit price, except in the
 cases listed. Further, one
 respondent recommended at
 paragraph F-301(b)(18)(i) the
 addition of the text to
 clarify the handling of unit
 prices and property transfer.
 Another respondent had a
 concern with unit prices that
 were as little as twenty
 cents and not being accepted
 by the Government agency.
 This respondent also noted
 that an estimated price can
 be entered in the description
 field, but the Government
 contracting office expects
 the price entered in the
 price field, even though WAWF
 does not accept the entry the
 way the agency had requested.
 The respondent went on to
 state that the DFARS does not
 address the electronic aspect
 of WAWF and billing.
Response: The unit price is
 required. In regard to the                                                                 P. F-301--General Comments Regarding Contract Quality Assurance
 intent of the paragraph on
 the WAWF initiated property
 transfer, the purpose is to
 alert the contractor that a
 property transfer will be
 generated as a result of the
 completion of the WAWF RR. In
 regard to the unit price, it
 is required when the clause
 at DFARS 252.211-7003, Item
 Identification and Valuation,
 is used; otherwise the use of
 the field is optional and at
 the discretion of the vendor.
 When used for item unique
 identification, the unit
 price does not necessarily
 reflect the billing price on
 the contract. The DFARS
 addresses electronic billing
 at 252.232.7003, Electronic
 Submission of Payment
 Requests and Receiving
 Reports. No change in the
 rule is required in response
 to these comments.
Comment: One respondent
 suggested at paragraph F-
 301(b)(20)(ii), that the term
 ``execute'' is misleading and
 will cause confusion. The
 respondent also stated that
 removing the quotation marks
 will ensure a clear
 direction. The respondent
 further suggested at
 paragraphs F-
 301(b)(20)(iv)(A)(3) and (v)
 the steps described should
 match the actual step taken
 in WAWF to electronically
 sign the document and
 recommended the text be
 revised.
Response: The quotation marks
 used for the term ``execute''                                                                                            Q. Comment Regarding F-301(b)(21)
 are removed. In regard to the
 electronic signatures, the
 text has been revised
 accordingly to match the
 actual steps taken in WAWF.
Comment: One respondent
 suggested paragraph F-
 301(b)(21) should be
 referenced as the COMMENTS
 block and/or MISC INFO tab.
Response: The title is revised
 to incorporate ``MISC. INFO''                                                                                                         R. Printed Documents
 as suggested.
Comment: One respondent
 recommended at paragraph F-
 306(b), that the text be
 revised to clarify that if a
 signed copy is required by
 the contractor, the
 contractor will print the
 WAWF RR only after a
 signature is applied by the
 Government Inspector or
 Acceptor in WAWF.
Response: This text is revised
 accordingly to incorporate                                                                                                     S. Part 4--General Comments
 the suggestion.
Comment: One respondent stated
 that in Part 4 there are
 multiple references to
 section F-301 and
 recommended, where
 appropriate, the references
 be updated to the
 corresponding F-401
 reference. The respondent
 also suggested that at
 paragraph F-401(b)(2),
 ``Starting over with 0001''
 cannot be used in an
 electronic world, and that
 the DD Form 250 needs to
 conform to the same
 requirement (F-301(b)(2)) as
 the WAWF RR.
Response: Part 4 references in
 the final rule are updated as
 required. In

[[Page 58125]]

regard to shipment numbering, the system will not allow the shipment
Comment: A respondent
 commented on Part 5
 concerning the ``alternate''
 release procedure. The
 respondent noted that all
 other references in the
 document are to
 ``alternative'' release
 procedure, and would like to
 know which is correct.
Response: The final rule is
 revised in Part 5 to refer to                                                                                                             U. WAWF Versions
 ``alternative'' in lieu of
 ``alternate.''
Comment: A respondent stated
 there are a number of changes
 incorporated in the latest
 WAWF release that impact MIRR
 data entry. The respondent
 noted that changes include
 removal of ``other'' as an
 acceptance point and
 replacing it with more
 specific data entries for
 inspection, acceptance, and
 ship to DoDAAC codes.
Response: There is no need to
 change paragraph F-301(b)(6)                                                                                                           V. General Comments
 as ``Other'' will remain an
 option for the inspection and
 acceptance point. DoD adopted
 business rules regarding the
 inspection, acceptance, and
 ship-to fields but kept the
 source, destination, and
 other inspection and
 acceptance points. Therefore,
 no change is necessary.
Comment: One respondent stated
 that Appendix F addresses the
 use of the MIRR in WAWF, yet
 multiple types of receiving
 and performance transactions
 exist. Examples include:
[cir] Receiving Report.
[cir] Receiving Report--COMBO.
[cir] Invoice 2-in-1 (Services
 Only).
Response: Appendix F only
 provides instruction for use
 of the MIRR. Invoice 2-in-1
 (services only) is used to
 document acceptance of
 services when a MIRR is not
 required. The COMBO
 transaction in WAWF allows
 for the vendor to do one set
 of data entry that is split
 in the system into both a
 receiving report, identical
 to the non-COMBO receiving
 report, and an invoice. The
 instructions for the data
 entry in the COMBO are the
 same as the data fields for
 the receiving report.
Comment: A respondent
 suggested at paragraph F-301
 rewording to state that
 Electronic Document Access
 (EDA) will automatically
 populate all available and
 applicable contract data.
Response: This change is
 incorporated at F-301(a)(3)
 in the final rule.
Comment: A respondent stated
 that they had received
 multiple rejections of
 receiving reports due to a
 formatting issue. In one
 case, the receiving report
 was rejected due to a dash
 being dropped out of the line
 item stock number upon
 loading to WAWF. In the
 respondent's opinion, the
 missing dash should not be a
 reason for rejection. The
 respondent requested adding
 specific language to F-
 301(b)(15) to indicate that
 missing dashes are acceptable
 in the line item stock
 number.
Response: The respondent
 indicates a dash was missing                                                                                               III. Executive Orders 12866 and 13563
 from the part number. This
 changes the item
 identification significantly.
 There are no known concerns
 with the National Stock
 Number functionality.
Executive Orders (E.O.s) 12866
 and 13563 direct agencies to                                                                                                      IV. Regulatory Flexibility Act
 assess all costs and benefits
 of available regulatory
 alternatives and, if
 regulation is necessary, to
 select regulatory approaches
 that maximize net benefits
 (including potential
 economic, environmental,
 public health and safety
 effects, distributive
 impacts, and equity). E.O.
 13563 emphasizes the
 importance of quantifying
 both costs and benefits, of
 reducing costs, of
 harmonizing rules, and of
 promoting flexibility. This
 is not a significant
 regulatory action and,
 therefore, was not subject to
 review under section 6(b) of
 E.O. 12866, Regulatory
 Planning and Review, dated
 September 30, 1993. This rule
 is not a major rule under 5
 U.S.C. 804.
DoD does not expect this final
 rule to have a significant
 economic impact on a
 substantial number of small
 entities within the meaning
 of the Regulatory Flexibility
 Act, 5 U.S.C. 601, et seq.
 The final rule provides
 guidance on the preparation
 and use of the electronic
 WAWF Receiving Report which
 is now required for use in
 most contracts. Additionally,
 the rule addresses the WAWF
 capability and instructions
 to comply with reporting
 requirements for IUID and
 RFID data submissions. DoD
 has prepared a Final
 Regulatory Flexibility
 Analysis, which is summarized
 as follows:
The objective of the rule is
 to facilitate maximum use of
 WAWF by providing detailed
 guidance. DFARS Subpart
 232.70, Electronic Submission
 and Processing of Payment
 Requests and Receiving
 Reports, prescribes policies
 for submitting and processing
 payment requests in
 electronic form to comply
 with 10 U.S.C. 2227,
 Electronic Submission and
 Processing of Claims for
 Contract Payments. WAWF is
 the DoD system for
 contractors to submit payment
 and receiving reports in an
 electronic format. This final
 rule affects all DoD
 contractors who are not
 exempt from using WAWF.
 Exempt classes of contracts
 are those that are listed
 under the seven categories of
 contracts at DFARS 232.7002,
 Policy. Record keeping
 required is limited to that
 necessary to properly invoice
 and record shipping and
 receiving information under
 Government contracts. The
 preparation of these records
 requires clerical and
 analytic skills to create the
 documents and input them into
 the electronic WAWF system.
The rule does not duplicate,
 overlap, or conflict with any                                                                                                         V. Paperwork Reduction Act
 other Federal rules. There
 are no known significant
 alternatives to the rule that
 would meet the requirements
 of 10 U.S.C. 2227, Electronic
 Submission and Processing of
 Claims for Contract Payments.
 Any impact on small business
 is expected to be beneficial
 by providing detailed use,
 preparation and distribution
 guidance for electronic
 submission in lieu of
 preparing and submitting
 paper invoices and receiving
 records.
The Paperwork Reduction Act
 (44 U.S.C. chapter 35)                                                                                     List of Subjects in 48 CFR Appendix F to Chapter 2
 applies. The Appendix F
 information collection
 requirements in this rule are
 approved under Office of
 Management and Budget Control
 Number 0704-0248, DFARS
 Appendix F, Material
 Inspection and Receiving
 Report. The current approval
 took into consideration use
 of the automated WAWF system,
 so inclusion of the WAWF
 guidance into Appendix F adds
 no new information collection
 requirements.
Government procurement.
 
          Mary Overstreet,....
      Editor, Defense
       Acquisition Regulations
       System..
Therefore, 48 CFR chapter 2 is
 amended by revising appendix
 F to read as follows:

[[Page 58126]]

 
                  Sec.
F-101 General.
F-102 Applicability.
F-103 Use.
F-104 Application.
F-201 Procedures.
F-301 Preparation
 instructions.
F-302 Mode/method of shipment
 codes.
F-303 Consolidated shipments.
F-304 Correction instructions.
F-305 Invoice instructions.
F-306 Packing list
 instructions.
F-307 Receiving instructions.
F-401 Preparation
 instructions.
F-402 Mode/method of shipment
 codes.
F-403 Consolidated shipments.
F-404 Multiple consignee
 instructions.
F-405 Correction instructions.
F-406 Invoice instructions.
F-407 Packing list
 instructions.
F-408 Receiving instructions.
F-501 Distribution of WAWF RR.
F-502 Distribution of DD Form
 250 and DD Form 250C.                                                    Part 6--Preparation of the DD Form 250-1 (Loading Report)
F-601 Instructions.
F-701 Instructions.
F-801 Distribution.F-802
 Corrected DD Form 250-1.
F-802 Corrected DD Form 250-1.
 
Authority:  41 U.S.C. 1303 and
       48 CFR chapter 1.                                                                                       Part 1--Introduction
 
  (a) This appendix contains
  procedures and instructions
 for the use, preparation, and
 distribution of the Wide Area
   WorkFlow Receiving Report
  (WAWF RR), the DD Form 250,
    Material Inspection and
  Receiving Report (MIRR) and
      (DD Form 250 series
  equivalents) and commercial
shipping/packing lists used to
 document Government contract
      quality assurance.
(b) The use of the DD Form 250
 is on an exception basis (see                                                                           F-102 Applicability.
DFARS 232.7003(a)) because use
of the WAWF RR is now required
  by most DoD contracts. WAWF
    provides for electronic
 preparation and documentation
 of acceptance of supplies and
   services, and electronic
  invoicing. In addition WAWF
  allows the printing of a RR
 that can be used as a packing
 list or when a signed copy is
           required.
    (a) DFARS 252.232-7003,
   Electronic Submission of
Payment Requests and Receiving
   Reports, requires payment
requests and receiving reports
   using WAWF in nearly all
            cases.
  (b) The provisions of this
    appendix also apply to
 supplies or services acquired
   by DoD when the clause at
 DFARS 252.246-7000, Material
   Inspection and Receiving
  Report, is included in the
           contract.
 (c) When DoD provides quality
    assurance or acceptance                                                                                        F-103 Use.
     services for non-DoD
  activities, prepare a MIRR
using the instructions in this
  appendix, unless otherwise
  specified in the contract.
  (a) The WAWF RR and the DD
   Form 250 are multipurpose
        reports used--
  (1) To provide evidence of
  Government contract quality
    assurance at origin or
         destination;
  (2) To provide evidence of
     acceptance at origin,
    destination, or other;
    (3) For packing lists;
      (4) For receiving;
       (5) For shipping;
  (6) As a contractor invoice
  (the WAWF RR or DD Form 250
  alone cannot be used as an
  invoice, however the option
  exists to create an invoice
from the Receiving Report or a
 Combo (Invoice and Receiving
Report) both of which minimize
       data entry); and
   (7) As commercial invoice
           support.
 (b) Do not use the WAWF RR or
the DD Form 250 for shipments--
 
 (1) By subcontractors, unless
 the subcontractor is shipping
directly to the Government; or
(2) Of contract inventory. The
    WAWF Property Transfer
  document should be used for
    this type of shipment.
 Training for the preparation
   of this document type is
     available at https://wawftraining.eb.mil, under the
 Property Transfer and Receipt
           section.
  (c) The contractor prepares
  the WAWF RR or the DD Form
 250, except for entries that
   an authorized Government
 representative is required to
 complete. When using a paper
  DD Form 250, the contractor
   shall furnish sufficient
 copies of the completed form,
 as directed by the Government
        representative.
  (d) Use the DD Form 250-1:
   (1) For bulk movements of
 petroleum products by tanker
      or barge to cover--
   (i) Origin or destination
    acceptance of cargo; or
  (ii) Shipment or receipt of
  Government owned products.
  (2) To send quality data to
the point of acceptance in the
 case of origin inspection on
 FOB destination deliveries or
   preinspection at product
  source. Annotate the forms
with the words ``INSPECTED FOR
        QUALITY ONLY.''
 (e) In addition to the above
  uses, the WAWF RR provides
 additional functionality, not
 provided by the paper DD Form
  250 that complies with the
    following requirements:
(1) Item Unique Identification
  (IUID), when the clause at
   DFARS 252.211-7003, Item
 Identification and Valuation,
   is used in the contract,
   reporting of IUID data is
  required. WAWF captures the
  IUID data and forwards the
   data to the IUID registry
 after acceptance. WAWF can be
  used to report Unique Item
Identifiers (UIIs) at the line
   item level and also UIIs
   embedded at the line item
            level.
      (2) Radio Frequency
  Identification (RFID), when                                                                              F-104 Application.
 the clause at DFARS 252.211-
     7006, Radio Frequency
Identification, is used in the
  contract, WAWF will capture
   the RFID information and
    forward the data to the
receiving location. Using WAWF
 is the only way a contractor
 can comply with the clause to
   furnish RFID data via an
Advance Shipping Notice (ASN).
  The RFID information may be
 added at time of submission,
  or via the WAWF Pack Later
      functionality after
          acceptance.
 (a) WAWF RR and DD Form 250.
(1) Use the WAWF RR or DD Form
 250 for delivery of contract
 line, subline, exhibit line,
 or exhibit subline items. Do
not use the WAWF RR or DD Form
 250 for those exhibit line or
 exhibit subline items on a DD
   Form 1423, Contract Data
   Requirements List, which
  indicate no DD Form 250 is
           required.
 (2) If the shipped to, marked
  for, shipped from, mode of
  shipment, contract quality
 assurance and acceptance data
are the same for more than one
 shipment made on the same day
   under the same contract,
  contractors may prepare one
   WAWF RR or DD Form 250 to
   cover all such shipments.
   (3) If the volume of the
 shipment precludes the use of
 a single car, truck, or other
  vehicle, prepare a separate
WAWF RR or DD Form 250 for the
   contents of each vehicle.
    (4) When a shipment is
   consigned to an Air Force
   activity and the shipment
  includes items of more than
one Federal supply class (FSC)
  or material management code
(MMC), prepare a separate WAWF
RR or DD Form 250 for items of
  each of the FSCs or MMCs in
  the shipment. However, the
     cognizant Government
representative may authorize a
single WAWF RR or DD Form 250,
  listing each of the FSCs or
 MMCs included in the shipment
  on a separate continuation
  sheet. The MMC appears as a
 suffix to the national stock
number applicable to the item.
(5) Consolidation of Petroleum
 Shipments on a Single WAWF RR
        or DD Form 250.
 (i) Contiguous United States.
  Contractors may consolidate
  multiple car or truck load
shipments of petroleum made on
   the same day, to the same
 destination, against the same
  contract line item, on one
  WAWF RR or DD Form 250. To
 permit verification of motor
deliveries, assign each load a
   load number which can be
  identified to the shipment
  number in Block 2 of the DD
 Form 250. Include a shipping
    document (commercial or
     Government) with each
 individual load showing as a
           minimum--
       (A) The shipper;
      (B) Shipping point;
        (C) Consignee;
  (D) Contract and line item
            number;
  (E) Product identification;
(F) Gross gallons (bulk only);
 (G) Loading temperature (bulk
            only);
    (H) American Petroleum
Institute gravity (bulk only);

[[Page 58127]]

 
     (I) Identification of
     carrier's equipment;
(J) Serial number of all seals
         applied; and
  (K) Signature of supplier's
        representative.
 
                  When
                   acceptance
                   is at
                   destination
                   , the
                   receiving
                   activity
                   retains the
                   shipping
                   document(s)
                   to verify
                   the entries
                   on the
                   consignee
                   copy of the
                   DD Form 250
                   forwarded
                   by the
                   contractor
                   (reference
                   F-401,
                   Table 1)
                   before
                   signing
                   Block 21b.
    (ii) Overseas. The same
  criteria as for contiguous
 United States applies, except
 the consolidation period may
 be extended, if acceptable to
    the receiving activity,
 shipping activity, Government
    finance office, and the
     authorized Government
     representative having
cognizance at the contractor's
  facility. In addition, the
  contractor may include more
than one contract line item in
each WAWF RR or DD Form 250 if
  the shipped to, marked for,
     shipped from, mode of
  shipment, contract quality
assurance, and acceptance data
   are the same for all line
            items.
   (6) Consolidation of Coal
 Shipments on a Single WAWF RR
  or DD 250. Contractors may
 consolidate multiple railcar
  or truck shipments of coal
 made on the same day, to the
 same destination, against the
 same contract line items, on
   one WAWF RR or DD 250. To
 permit verification of truck
deliveries, assign each load a
   load number which can be
  identified to the shipment
  number in Block 2 of the DD
  Form 250 and the analytical
    test report. Include a
 commercial shipping document
  with each individual truck
  load showing as a minimum--
       (i) The shipper;
    (ii) The name or names;
  (iii) Location and shipping
  point of the mine or mines
      from which the coal
          originates;
   (iv) The contract number;
(v) The exact size of the coal
         shipped; and
(vi) A certified weighmaster's
  certification of weight for
        the truckload.
 
  Include a waybill with each
   rail shipment showing the
   identical information. To
  permit verification of rail
   deliveries, identify each
 railcar number comprising the
   shipment to the shipment
  number in Block 2 of the DD
  Form 250 and the analytical
 test report. When acceptance
    is at destination, the
receiving activity must retain
  the shipping document(s) to
   verify the entries on the
 consignee copy of the DD Form
             250.
      (b) DD Form 250-1.
  (1) Use a separate form for
  each tanker or barge cargo
            loaded.
 (2) The contractor may report
  more than one barge in the
 same tow on a single form if
   on the same contract and
     consigned to the same
         destination.
(3) When liftings involve more
  than one contract, prepare
  separate forms to cover the
  portion of cargo loaded on
        each contract.
  (4) Prepare a separate form
 for each product or grade of
        product loaded.
  (5) Use a separate document
for each tanker or barge cargo
   and each grade of product
          discharged.
    (6) For discharge, the
  contractor may report more                                    Part 2--Contract Quality Assurance on Shipments Between Contractors
than one barge in the same tow
 on a single form if from the
     same loading source.
 
Follow the procedures at PGI F-
 201 for evidence of required                        Part 3--Preparation of the Wide Area Workflow Receiving Report (WAWF RR)
  Government contract quality
assurance at a subcontractor's
           facility.
 
         (a) General.
 (1) Preparation instructions
 and training for the WAWF RR
   are available at https://wawftraining.eb.mil. The
  instructions on preparing a
WAWF RR are part of the Vendor
       Training section.
   (2) Prime contractors can
   direct subcontractors to
 prepare and submit documents
    in WAWF by giving their
 subcontractors access to WAWF
     via the creation of a
   Commercial and Government
Entity (CAGE) extension to the
          prime CAGE.
   (3) If the contract is in
  Electronic Document Access
     (EDA) (DoD's contract
  repository), then the WAWF
   system will automatically
  populate all available and
   applicable contract data.
 (i) When source acceptance is
 required, WAWF will populate
  the ``Inspect By'' with the
  ``Admin by'' Department of
 Defense Activity Address Code
  (DoDAAC). The vendor shall
     change the DoDAAC if
 Government Source Inspection
  (GSI) is performed at other
    than the ``Admin By.''
(ii) Any fields that have been
  pre-filled may be changed.
  (iii) WAWF will also verify
 that CAGE codes are valid and
  active in the CCR (Central
 Contractor Registration), and
   that DoDAACs and Military
  Assistance Program Address
  Codes (MAPACs) are valid in
 Defense Automatic Addressing
        System (DAAS).
  (4) WAWF will populate the
 address information for CAGE
  codes, DODAACs, and MAPACs
from CCR and DAAS. These sites
are the DoD definitive sources
 for address information. Any
  fields that have been pre-
   filled may be changed or
 additional information added.
 (5) Do not include classified
     information in WAWF.
 (b) Completion instructions.
(1) Contract no/delivery order
              No.
   (i) Enter the 13-position
      alpha-numeric basic
    Procurement Instrument
 Identification Number (PIIN)
     of the contract. When
  applicable, enter the four-
 position alpha-numeric call/
  order serial number that is
   supplementary to the 13-
   position basic PIIN. This
 number is also referred to as
 the Supplementary Procurement
   Instrument Identification
Number (SPIIN). Use SPIINs for
  (also see Subpart 204.70)--
   (A) Delivery orders under
   indefinite-delivery type
          contracts;
    (B) Orders under basic
   ordering agreements; and
    (C) Calls under blanket
     purchase agreements.
  (ii) Except as indicated in
 paragraph (b)(1)(iii) of this
    appendix, do not enter
 supplementary numbers used in
 conjunction with basic PIINs
         to identify--
(A) Modifications of contracts
        and agreements;
 (B) Modifications to calls or
          orders; or
     (C) Document numbers
representing contracts written
     between contractors.
      (iii) When shipping
instructions are furnished and
    shipment is made before
   receipt of the confirming
 contract modification (SF 30,
  Amendment of Solicitation/
  Modification of Contract),
 enter a comment in the Misc.
 Info Tab to this effect. This
  will appear in the Comments
  section of the printed WAWF
              RR.
 (iv) For DoD delivery orders
  on non-DoD contracts, enter
the non-DoD contract number in
 the contract number field and
 enter the DoD contract number
and, when applicable, delivery
 order number in the delivery
         order field.
       (2) Shipment No.
(i) The shipment number format
   requires first three data
 positions to be alpha, fourth
  position alpha-numeric and
 last three positions numeric,
 e.g., DFAR001 or DAR0001. Any
  document used as a packing
list must include the shipment
      number information.
(A) The prime contractor shall
    control and assign the
  shipment number prefix. The
 shipment number shall consist
of three alphabetic characters
   for each ``Shipped From''
 address. The shipment number
 prefix shall be different for
 each ``Shipped From'' address
   and shall remain constant
  throughout the life of the
contract. The prime contractor
 may assign separate prefixes
 when shipments are made from
 different locations within a
  facility identified by one
   ``Shipped From'' address.
 (B) Number the first shipment
 0001 for shipments made under
 the contract or contract and
    order number from each
 ``Shipped From'' address, or
 shipping location within the
   ``Shipped From'' address.
   Consecutively number all
 subsequent shipments with the
   identical shipment number
prefix. While shipments should
 be created sequentially they
 can be released and accepted
       out of sequence.
 (1) Use alpha-numeric serial
 numbers when more than 9,999
numbers are required. Serially
 assign alpha-numeric numbers
  with the alpha in the first
 position (the letters I and O
shall not be used) followed by
  the three-position numeric
    serial number. Use the
    following alpha-numeric
           sequence:
 
A000 through A999 (10,000
 through 10,999)
B000 through B999 (11,000
 through 11,999)
Z000 through Z999 (34,000
 through 34,999)
 
    (2) When this series is
 completely used, the shipment
 number prefix will have to be
  changed when the series is
completely used. WAWF will not
   allow duplicate shipment
 numbers to be created against
  a contract or contract and
        delivery order.
  (ii) Reassign the shipment
number of the initial shipment
     where a ``Replacement
  Shipment'' is involved (see
  paragraph (b)(16)(iv)(F) of
        this appendix).
  (iii) The prime contractor
 shall control deliveries and
 on the final shipment of the
    contract shall end the
 shipment number with a ``Z.''
  Where the final shipment is
   from other than the prime
 contractor's plant, the prime
  contractor may elect either
             to--
 (A) Direct the subcontractor
 making the final shipment to
 end that shipment number with
          a ``Z''; or

[[Page 58128]]

 
  (B) Upon determination that
    all subcontractors have
 completed their shipments, to
correct the DD Form 250 (see F-
    304) covering the final
 shipment made from the prime
contractor's plant by addition
  of a ``Z'' to that shipment
            number.
  (iv) Contractors follow the
  procedures in F-305 to use
     commercial invoices.
  (3) Date shipped. Enter the
 date the shipment is released
to the carrier or the date the
services are completed. If the
   shipment will be released
  after the date of contract
   quality assurance and/or
     acceptance, enter the
  estimated date of release.
  When the date is estimated,
  enter an ``E'' or select an
 ``E'' from the drop down menu
  in the ``Estimated'' block
 after the date. Do not delay
 submission of the WAWF RR for
  lack of entry of the actual
 shipping date. Correction of
the WAWF RR is not required to
 show the actual shipping date
(see F-303). Once the document
is submitted the shipment date
      cannot be changed.
 (4) B/L TCN. When applicable,
            enter--
     (i) The commercial or
   Government bill of lading
  number after ``B/L;'' WAWF
  provides the capability to
   separately and correctly
 identify the Government Bill
    of Lading (GBL) from a
   Commercial Bill of Lading
(CBL). An authorized user will
  select whether the entered
   bill of lading number is
 either a GBL number or a CBL
            number.
    (ii) The transportation
  control number must be a 17
  alpha/numeric digit min/max
 field, and WAWF provides the
    capability to enter two
   secondary transportation
       tracking numbers.
(5) Line haul mode. Select the
  Line Haul Mode of Shipment
 code from a drop down menu in
             WAWF.
 (6) Inspection and acceptance
   point. Enter an ``S'' for
      Origin or ``D'' for
  Destination. In addition to
 ``S'' and ``D,'' WAWF allows
 acceptance at Other (O). For
   purposes of conforming to
 contract, ``O'' is equivalent
to ``D''. In WAWF, destination
acceptance is performed by the
      ``Ship to'' DODAAC
  organization and ``Other''
   permits the acceptance of
  destination documents at a
location other than the ``Ship
  to.'' The goods or services
    will be shipped to one
  location and the paperwork
   will be routed to another
    location for the actual
          acceptance.
  (7) Prime contractor/code.
 Enter the prime CAGE code to
    which the contract was
           awarded.
   (8) Administered by/code.
 Enter the DoDAAC code of the
contract administration office
    cited in the contract.
    (9) Shipped from/code.
 (i) Enter the CAGE or DoDAAC
 code of the ``Shipped From''
location. If it is the same as
  the CAGE code leave blank.
    (ii) For performance of
 services line items which do
 not require delivery of items
 upon completion of services,
enter the code of the location
  at which the services were
performed. As mentioned in (i)
  above, if identical to the
 prime CAGE code leave blank.
 (10) FOB. Enter an ``S'' for
      Origin or ``D'' for
  Destination as specified in
    the contract. Enter an
    alphabetic ``O'' if the
  ``FOB'' point cited in the
 contract is other than origin
        or destination.
 (11) Payment will be made by/
code. Enter the DoDAAC code of
  the payment office cited in
         the contract.
  (12) Shipped to/code. Enter
  the DoDAAC, MAPAC, or CAGE
   code from the contract or
    shipping instructions.
  (13) Marked for/code. Enter
 the code from the contract or
  shipping instructions. Only
valid DoDAACs, MAPACs, or CAGE
 codes can be entered. Vendors
should use the WAWF ``Mark for
     Rep'' and ``Mark for
Secondary'' fields for textual
 marking information specified
       in the contract.
 (14) Item No. Enter the item
 number used in the contract.
 Use a valid 4 or 6 character
  line item number under the
  Uniform Contract Line Item
Numbering System (see 204.71).
   Line item numbers with 6
characters with numbers in the
  final two positions are not
   deliverable or billable.
    (15) Stock/part number/
         description.
  (i) Enter the following for
        each line item:
 (A) The national stock number
(NSN) or noncatalog number. If
 the contract contains NSNs as
 well as other identification
   (e.g., part numbers) the
  contractor should place the
 NSN information in the Stock
   Part Number field and the
 remaining numbers in the line
  item description field. The
 data entered in the NSN field
  must reflect the NSN of the
  material item being shipped
 and should be a valid NSN, 13
  positions in length. In the
   ``Type'' drop-down field,
 select the corresponding type
  for the data entered. If no
National Stock Number (NSN) or
    other valid ``Type'' is
 available, the word ``NONE''
 may be entered for the Stock/
      Part Number, with a
 corresponding ``Type'' of any
 value other than NSN selected
    from the drop-down box.
 (B) In the description field,
  if required by the contract
 for control purposes, enter:
    The make, model, serial
  number, lot, batch, hazard
     indicator, or similar
         description.
   (C) The Military Standard
   Requisitioning and Issue
 Procedures (MILSTRIP) must be
  placed on the MILSTRIP Tab,
     not in the line item
 description field. Enter the
  MILSTRIP data for each CLIN
     when MILSTRIP data is
  identified in the contract.
 (ii) For service line items,
 select SV for ``SERVICE'' in
 the type field followed by as
   short a description as is
  possible in the description
    field. Some examples of
    service line items are
     maintenance, repair,
  alteration, rehabilitation,
    engineering, research,
  development, training, and
 testing. The ``Ship To'' code
 and the ``Unit'' will have to
 be filled out. The ``Shipped
 To'' code is the destination
   Service Acceptor Code for
 WAWF. If source inspected and
  accepted enter the service
  performance location as the
       ``Ship To'' code.
    (iii) For all contracts
  administered by the Defense
  Contract Management Agency,
with the exception of fast pay
  procedures, enter the gross
    weight of the shipment.
 (iv) In the description field
    enter the following as
  appropriate (entries may be
  extended through Block 20).
 (A) Enter in capital letters
     any special handling
    instructions/limits for
    material environmental
 control, such as temperature,
  humidity, aging, freezing,
          shock, etc.
    (B) When a shipment is
      chargeable to Navy
 appropriation 17X4911, enter
   the appropriation, bureau
   control number (BCN), and
   authorization accounting
 activity (AAA) number (e.g.,
      17X4911-14003-104).
 (C) When the Navy transaction
   type code (TC), ``2T'' or
   ``7T'' is included in the
appropriation data, enter ``TC
      2T'' or ``TC 7T.''
(D) When an NSN is required by
  but not cited in a contract
 and has not been furnished by
the Government, the contractor
 may make shipment without the
  NSN at the direction of the
contracting officer. Enter the
 authority for such shipment.
 (E) When Government furnished
  property (GFP) is included
 with or incorporated into the
 line item, enter the letters
           ``GFP.''
(F) On shipments of Government
    furnished aeronautical
  equipment (GFAE) under Air
  Force contracts, enter the
   assignment AERNO control
   number, e.g., ``AERNO 60-
            6354.''
  (G) For items shipped with
 missing components, enter and
    complete the following:
 
                  ``Item(s)
                   shipped
                   short of
                   the
                   following
                   component(s
                   ): NSN or
                   comparable
                   identificat
                   ion --------
                   , Quantity
                   --------,
                   Estimated
                   Value ------
                   --,
                   Authority --
                   ------''
  (H) When shipment is made of
components which were short on
  a prior shipment, enter and
    complete the following:
``These components were listed
   as shortages on shipment
 number --------, date shipped
          --------''
  (I) When shipments involve
   drums, cylinders, reels,
   containers, skids, etc.,
designated as returnable under
contract provisions, enter and
    complete the following:
``Return to --------, Quantity
   --------, Item --------,
    Ownership (Government/
        contractor).''
 (J) Enter the total number of
 shipping containers, the type
    of containers, and the
 container number(s) assigned
       for the shipment.
 (K) On foreign military sales
  (FMS) shipments, enter the
special markings, and FMS case
 identifier from the contract.
 Also enter the gross weight.
   (L) When test/evaluation
  results are a condition of
    acceptance and are not
 available prior to shipment,
  the following note shall be
  entered if the shipment is
  approved by the contracting
           officer:
``Note: Acceptance and payment
are contingent upon receipt of
   approved test/evaluation
          results.''
 The contracting officer will
           advise--
   (1) The consignee of the
      results (approval/
       disapproval); and
(2) The contractor to withhold
 invoicing pending attachment
     of the approved test/
      evaluation results.
 (M) For clothing and textile
    contracts containing a
  bailment clause, enter the
   words ``GFP UNIT VALUE.''
   (N) When the initial unit
   incorporating an approved
   value engineering change
  proposal (VECP) is shipped,
enter the following statement:
 
                  This is the
                   initial
                   unit
                   delivered
                   which
                   incorporate
                   s VECP No.
                   --------,
                   Contract
                   Modificatio
                   n No. ------
                   --, dated --
                   ------
     (16) Quantity shipped/
           received.
    (i) Enter the quantity
  shipped, using the unit of
  measure in the contract for
payment. When a second unit of
      measure is used for

[[Page 58129]]

   purposes other than payment, enter the appropriate quantity in the
 description field.(ii) On the
 final shipment of a line item
  of a contract containing a
 clause permitting a variation
  of quantity and an underrun
  condition exists, the prime
  contractor shall choose the
 Ship Advice Code ``Z''. Where
  the final shipment is from
     other than the prime
   contractor's plant and an
underrun condition exists, the
 prime contractor may elect to
   direct the subcontractor
 making the final shipment to
  choose the Ship Advice Code
            ``Z'';
 (iii) When the Government is
    performing destination
acceptance the acceptor should
enter actual quantity received
 in apparent good condition in
the ``Qty. Accepted'' field of
  the Acceptor Line Item Tab.
  (17) Unit of measure. Enter
 the abbreviation of the unit
  measure as indicated in the
 contract for payment. Where a
   second unit of measure is
 indicated in the contract for
purposes other than payment or
  used for shipping purposes,
   enter the second unit of
  measure in the description
       field. Authorized
  abbreviations are listed in
   MIL-STD-129, Marking for
  Shipping and Storage and in
the WAWF Unit of Measure Table
   Link. For example, LB for
     pound, SH for sheet.
     (18) Unit price. The
contractor may, at its option,
 enter unit prices on all WAWF
    RR copies, except as a
           minimum:
(i) The contractor shall enter
 unit prices for each item of
    property fabricated or
  acquired for the Government
 and delivered to a contractor
    as Government furnished
 property (GFP). Get the unit
  price from Section B of the
contract. If the unit price is
     not available, use an
 estimate. The estimated price
  should be the contractor's
  estimate of what the items
will cost the Government. When
 the price is estimated, enter
  ``Estimated Unit Price'' in
    the description field.
 However, if the contract has
  Item Unique Identification
  (IUID) requirements and the
   receiving report is being
  processed in WAWF the unit
     price represents the
 acquisition cost that will be
 passed to the IUID registry.
 Therefore, the unit price is
  required (see the clause at
   DFARS 252.211-7003, Item
Identification and Valuation).
 When delivering GFP via WAWF
  to another contractor, WAWF
   will initiate a property
 transfer if the vendor who is
initiating the WAWF RR is also
    registered as a vendor
 property shipper in WAWF and
   the vendor receiving the
   property is also a vendor
  property receiver in WAWF.
 (ii) For clothing and textile
    contracts containing a
  bailment clause, enter the
  cited Government furnished
 property unit value as ``GFP
      UNIT VALUE'' in the
      description field.
    (19) Amount. WAWF will
  calculate and populate the
amount by multiplying the unit
   price times the quantity.
     (20) Contract Quality
       Assurance (CQA).
  (i) The words ``conform to
  contract'' contained in the
text above the signature block
   in the WAWF RR Header Tab
 relate to quality and to the
 quantity of the items on the
  report. Enter notes taking
  exception in Misc. Info Tab
 comment field or on attached
 supporting documents with an
   appropriate block cross-
          reference.
    (ii) When a shipment is
      authorized under an
alternative release procedure,
 contractors will execute the
 alternative release procedure
   in WAWF by including the
 appropriate indicator in the
 electronic transaction rather
   than through inclusion or
 attachment of the text of the
 certificate. The alternative
    release procedure only
    provides for release of
     shipment; Government
   acceptance must still be
   indicated by a Government
  official's signature on the
           WAWF RR.
   (iii) When contract terms
provide for use of Certificate
of Conformance and shipment is
    made under these terms,
   contractors will execute
    Certificates in WAWF by
   including the appropriate
  indicator in the electronic
    transaction rather than
     through inclusion or
 attachment of the text of the
    certificate. Government
   acceptance must still be
   indicated by a Government
  official's signature on the
           WAWF RR.
         (iv) Origin.
 (A) The authorized Government
    representative must:--
   (1) Place an ``X'' in the
    appropriate CQA and/or
  acceptance box(es) to show
 origin CQA and/or acceptance;
              and
      (2) Sign and date.
  WAWF will enter the typed,
   stamped, or printed name,
   title, email address, and
 commercial telephone number.
 (B) When fast pay procedures
   apply, the contractor or
  subcontractor shall select
``FAST PAY'' when creating the
WAWF RR. When CQA is required,
   the authorized Government
 representative shall execute
   the block as required by
        paragraph (A).
 (v) Destination. When CQA and
acceptance or acceptance is at
  destination, the authorized
   Government representative
            must--
   (A) Place an ``X'' in the
   appropriate box(es); and
      (B) Sign and date.
  WAWF will enter the typed,
   stamped, or printed name,
   title, email address, and
 commercial telephone number.
   (21) Contractor use only.
 MISC. INFO. Self explanatory.                                     F-302 Mode/method of shipment codes.2,L2,tp0,i1,xls20,r100
 
 
 
 
 
 
 
 
 
 
 
                                                                                                                                                                                                      d
 
 
 
 
A.............................  Motor, truckload.
B.............................  Motor, less than
                                 truckload..
C.............................  Van (unpacked,
                                 uncrated
                                 personal or
                                 Government
                                 property)..
D.............................  Driveaway,
                                 truckaway,
                                 towaway..
E.............................  Bus..............
F.............................  Air Mobility
                                 Command (Channel
                                 and Special
                                 Assignment
                                 Airlift
                                 Mission)..
G.............................  Surface parcel
                                 post..
H.............................  Air parcel post..
I.............................  Government
                                 trucks, for
                                 shipment outside
                                 local delivery
                                 area..
J.............................  Air, small
                                 package carrier..
K.............................  Rail, carload.\1\
L.............................  Rail, less than
                                 carload.\1\.
M.............................  Surface, freight
                                 forwarder..
N.............................  LOGAIR...........
O.............................  Organic military
                                 air (including
                                 aircraft of
                                 foreign
                                 governments)..
P.............................  Through
                                 Government Bill
                                 of Lading
                                 (TGBL)..
Q.............................  Commercial air
                                 freight
                                 (includes
                                 regular and
                                 expedited
                                 service provided
                                 by major
                                 airlines;
                                 charters and air
                                 taxis)..
R.............................  European
                                 Distribution
                                 System or
                                 Pacific
                                 Distribution
                                 System..
S.............................  Scheduled Truck
                                 Service (STS)
                                 (applies to
                                 contract
                                 carriage,
                                 guaranteed
                                 traffic routings
                                 and/or scheduled
                                 service)..
T.............................  Air freight
                                 forwarder..
U.............................  QUICKTRANS.......
V.............................  SEAVAN...........
W.............................  Water, river,
                                 lake, coastal
                                 (commercial)..
X.............................  Bearer, walk-thru
                                 (customer pickup
                                 of material)..
Y.............................  Military
                                 Intratheater
                                 Airlift Service..
Z.............................  Military Sealift
                                 Command (MSC)
                                 (controlled
                                 contract or
                                 arranged space)..
2.............................  Government
                                 watercraft,
                                 barge, lighter..
3.............................  Roll-on Roll-off
                                 (RORO) service..
4.............................  Armed Forces
                                 Courier Service
                                 (ARFCOS)..
5.............................  Surface, small
                                 package carrier..
6.............................  Military official
                                 mail (MOM)..
7.............................  Express mail.....
8.............................  Pipeline.........
9.............................  Local delivery by
                                 Government or
                                 commercial truck
                                 (includes on
                                 base transfers;
                                 deliveries
                                 between air,
                                 water, or motor
                                 terminals; and
                                 adjacent
                                 activities).
                                 Local delivery
                                 areas are
                                 identified in
                                 commercial
                                 carriers'
                                 tariffs which
                                 are filed and
                                 approved by
                                 regulatory
                                 authorities..
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
\1\ Includes trailer/container-on-flat-car (excluding SEAVAN).

F-303 Consolidated shipments.

    When individual shipments are held at the contractor's plant for 
authorized transportation consolidation to a single bill of lading, 
the contractor may prepare the WAWF RR at the time of CQA or 
acceptance prior to the time of actual shipment.

F-304 Correction instructions.

    Functionality for correcting a WAWF RR is being developed. 
Preparation instructions and training for corrections will be 
available at https://wawftraining.eb.mil once the functionality is 
deployed. The instructions will be part of the vendor training.

F-305 Invoice instructions.

    Contractors shall submit payment requests and receiving reports 
in electronic form, unless an exception in DFARS 232.7002 applies. 
Contractor submission of the material inspection and receiving 
information required by this appendix by using the WAWF electronic 
form (see paragraph (b) of the clause at DFARS 252.232-7003) 
fulfills the requirement for a DD Form 250 MIRR. Contractors should 
ensure the packaging documentation includes a Government signed 
receiving report when the contract requires origin inspection and 
acceptance. Contractors must include a signed document indicating 
material receipt and acceptance has occurred in the container with 
the exception of material shipments that are approved for 
Alternative Release Procedures (ARP).

[[Page 58130]]

F-306 Packing list instructions.

    Contractors may also use a WAWF processed RR as a packing list. 
WAWF provides options to print the RR. These printed RRs may also be 
used if a signed copy is required.
    (a) WAWF provides a print capability for its RR. The WAWF 
printed RR can be identified by its distinctive format and by the 
text ``Please look in WAWF for signed copy'' underneath the 
``RECEIVING REPORT'' title at the top of each printed page. This 
printed copy can be used as a packing list. If needed, the signature 
can be verified by reviewing the signed RR in WAWF.
    (b) Contractors can also print a RR from their systems (not 
WAWF). If such a signed copy is required by the contractor, the 
contractor will print the WAWF RR only after a signature is applied 
by the Government Inspector or Acceptor in WAWF. Copies printed will 
be annotated with ``\\original signed in WAWF\\'' in lieu of the 
inspector/acceptor's signature.

F-307 Receiving instructions.

    If CQA and acceptance or acceptance of supplies is required upon 
arrival at destination, see F-301(b)(20)(v) for instructions.

Part 4--Preparation of the DD Form 250 and DD Form 250C

F-401 Preparation instructions.

    (a) General.
    (1) Dates must use nine spaces consisting of the four digits of 
the year, three-position alphabetic month abbreviation, and two 
digits for the day. For example, 2000AUG07, 2000SEP24.
    (2) Addresses must consist of the name, street address/P.O. box, 
city, state, and ZIP code.
    (3) Enter to the right of and on the same line as the word 
``Code'' in Blocks 9 through 12 and in Block 14--
    (i) The Commercial and Government Entity Handbook (H4/H8) code;
    (ii) The DoD activity address code (DoDAAC) as it appears in the 
DoD Activity Address Directory (DoDAAD), DoD 4000.25-6-M; or
    (iii) The Military Assistance Program Address Directory (MAPAD) 
code.
    (4) Enter the DoDAAC, CAGE (H4/H8), or MAPAD code in Block 13.
    (5) The data entered in the blocks at the top of the DD Form 
250c must be identical to the comparable entries in Blocks 1, 2, 3, 
and 6 of the DD Form 250.
    (6) Enter overflow data from the DD Form 250 in Block 16 or in 
the body of the DD Form 250c with an appropriate cross-reference. Do 
not number or distribute additional DD Form 250c sheets, solely for 
continuation of Block 23 data as part of the MIRR.
    (7) Do not include classified information in the MIRR. MIRRs 
must not be classified.
    (b) Completion instructions.
    (1) Block 1--Procurement instrument identification (Contract) 
NO. See paragraph F-301(b)(1).
    (2) Block 2--Shipment no. See F-301(b)(2), Shipment no. When the 
series is completely used, change the shipment number prefix and 
start with 0001.
    (3) Block 3--Date shipped. Enter the date the shipment is 
released to the carrier or the date the services are completed. If 
the shipment will be released after the date of CQA and/or 
acceptance, enter the estimated date of release. When the date is 
estimated, enter an ``E'' after the date. Do not delay distribution 
of the MIRR for entry of the actual shipping date. Reissuance of the 
MIRR is not required to show the actual shipping date (see F-403).
    (4) Block 4--B/L TCN. When applicable, enter--
    (i) The commercial or Government bill of lading number after 
``B/L;''
    (ii) The transportation control number after ``TCN'' (when a TCN 
is assigned for each line item on the DD Form 250 under Block 16 
instructions, insert ``See Block 16''); and
    (iii) The initial (line haul) mode of shipment code in the lower 
right corner of the block (see F-402).
    (5) Block 5--Discount terms.
    (i) The contractor may enter the discount in terms of 
percentages on all copies of the MIRR.
    (ii) Use the procedures in F-406 when the MIRR is used as an 
invoice.
    (6) Block 6--Invoice no./date.
    (i) The contractor may enter the invoice number and actual or 
estimated date of invoice submission on all copies of the MIRR. When 
the date is estimated, enter an ``E'' after the date. Do not correct 
MIRRs other than invoice copies to reflect the actual date of 
invoice submission.
    (ii) Use the procedures in F-406 when the MIRR is used as an 
invoice.
    (7) Block 7--Page/of. Consecutively number the pages of the 
MIRR. On each page enter the total number of pages of the MIRR.
    (8) Block 8--Acceptance point. Enter an ``S'' for Origin or 
``D'' for destination.
    (9) Block 9--Prime contractor/code. Enter the code and address.
    (10) Block 10--Administered by/code. Enter the code and address 
of the contract administration office cited in the contract.
    (11) Block 11--Shipped from/code/fob.
    (i) Enter the code and address of the ``Shipped From'' location. 
If identical to Block 9, enter ``See Block 9.''
    (ii) For performance of services line items which do not require 
delivery of items upon completion of services, enter the code and 
address of the location at which the services were performed. If the 
DD Form 250 covers performance at multiple locations, or if 
identical to Block 9, enter ``See Block 9.''
    (iii) Enter on the same line and to the right of ``FOB'' an 
``S'' for Origin or ``D'' for Destination as specified in the 
contract. Enter an alphabetic ``O'' if the ``FOB'' point cited in 
the contract is other than origin or destination.
    (iv) For destination or origin acceptance shipments involving 
discount terms, enter ``DISCOUNT EXPEDITE'' in at least one-half 
inch outline-type style letters across Blocks 11 and 12. Do not 
obliterate other information in these blocks.
    (12) Block 12--Payment will be made by/code. Enter the code and 
address of the payment office cited in the contract.
    (13) Block 13--Shipped to/code. Enter the code and address from 
the contract or shipping instructions.
    (14) Block 14--Marked for/code. Enter the code and address from 
the contract or shipping instructions. When three-character project 
codes are provided in the contract or shipping instructions, enter 
the code in the body of the block, prefixed by ``Proj''; do not 
enter in the Code block.
    (15) Block 15--Item No. See paragraph F-301(b)(14) with the 
exception to F301(b)(2)(B)2 that line item numbers not in accordance 
with the Uniform Contract Line Item Numbering System may be entered 
without regard to positioning.
    (16) Block 16--Stock/part No./description.
    (i) Use single or double spacing between line items when there 
are less than four line items. Use double spacing when there are 
four or more line items. Enter the following for each line item:
    (A) The national stock number (NSN) or noncatalog number. Where 
applicable, include a prefix or suffix. If a number is not provided, 
or it is necessary to supplement the number, include other 
identification such as the manufacturer's name or Federal supply 
code (as published in Cataloging Handbook H4-1), and the part 
number. Show additional part numbers in parentheses or slashes. Show 
the descriptive noun of the item nomenclature and if provided, the 
Government assigned management/material control code. The contractor 
may use the following technique in the case of equal kind supply 
items. The first entry shall be the description without regard to 
kind. For example, ``Shoe-Low Quarter-Black,'' ``Resistor,'' 
``Vacuum Tube,'' etc. Below this description, enter the contract 
line item number in Block 15 and Stock/Part number followed by the 
size or type in Block 16.
    (B) On the next printing line, if required by the contract for 
control purposes, enter: The make, model, serial number, lot, batch, 
hazard indicator, or similar description.
    (C) On the next printing lines enter--
    (1) The MIPR number prefixed by ``MIPR'' or the MILSTRIP 
requisition number(s) when provided in the contract; or
    (2) Shipping instructions followed on the same line (when more 
than one requisition is entered) by the unit for payment and the 
quantity shipped against each requisition.
    Example:

V04696-185-750XY19059A--EA 5
N0018801776038XY3211BA--EA 200
AT650803050051AAT6391J--EA 1000

     (D) When a TCN is assigned for each line item, enter on the 
next line the transportation control number prefixed by ``TCN.''
    (ii) For service line items, enter the word ``SERVICE'' followed 
by as short a description as is possible in no more than 20 
additional characters. Some examples of service line items are 
maintenance, repair, alteration, rehabilitation, engineering, 
research, development, training, and testing. Do not complete Blocks 
4, 13, and 14 when there is no shipment of material.
    (iii) For all contracts administered by the Defense Contract 
Management Agency, with the exception of fast pay procedures, enter 
and complete the following:
Gross Shipping Wt.

[[Page 58131]]

------------------------
State weight in pounds only.
    (iv) Starting with the next line, enter the following as 
appropriate (entries may be extended through Block 20). When entries 
apply to more than one line item in the MIRR, enter them only once 
after the last line item entry. Reference applicable line item 
numbers.
    (A) Enter in capital letters any special handling instructions/
limits for material environmental control, such as temperature, 
humidity, aging, freezing, shock, etc.
    (B) When a shipment is chargeable to Navy appropriation 17X4911, 
enter the appropriation, bureau control number (BCN), and 
authorization accounting activity (AAA) number (e.g., 17X4911-14003-
104).
    (C) When the Navy transaction type code (TC), ``2T'' or ``7T'' 
is included in the appropriation data, enter ``TC 2T'' or ``TC 7T.''
    (D) When an NSN is required by but not cited in a contract and 
has not been furnished by the Government, the contractor may make 
shipment without the NSN at the direction of the contracting 
officer. Enter the authority for such shipment.
    (E) When Government furnished property (GFP) is included with or 
incorporated into the line item, enter the letters ``GFP.''
    (F) When shipment consists of replacements for supplies 
previously furnished, enter in capital letters ``REPLACEMENT 
SHIPMENT.'' (See F-401, Block 17, for replacement indicators.)
    (G) On shipments of Government furnished aeronautical equipment 
(GFAE) under Air Force contracts, enter the assignment AERNO control 
number, e.g., ``AERNO 60-6354.''
    (H) For items shipped with missing components, enter and 
complete the following:

``Item(s) shipped short of the following component(s):
    NSN or comparable identification --------, Quantity --------, 
Estimated Value --------, Authority --------''
(I) When shipment is made of components which were short on a prior 
shipment, enter and complete the following:

``These components were listed as shortages on shipment number ----
----, date shipped --------''
     (J) When shipments involve drums, cylinders, reels, containers, 
skids, etc., designated as returnable under contract provisions, 
enter and complete the following:

``Return to --------, Quantity --------, Item --------, Ownership 
(Government/contractor).''
     (K) Enter the total number of shipping containers, the type of 
containers, and the container number(s) assigned for the shipment.
    (L) On foreign military sales (FMS) shipments, enter the special 
markings, and FMS case identifier from the contract. Also enter the 
gross weight.
    (M) When test/evaluation results are a condition of acceptance 
and are not available prior to shipment, the following note shall be 
entered if the shipment is approved by the contracting officer:

    ``Note: Acceptance and payment are contingent upon receipt of 
approved test/evaluation results.''
    The contracting officer will advise--
    (1) The consignee of the results (approval/disapproval); and
    (2) The contractor to withhold invoicing pending attachment of 
the approved test/evaluation results.
    (N) The copy of the DD Form 250 required to support payment for 
destination acceptance (top copy of those with shipment) or ARP 
origin acceptance shall be identified as follows: enter ``PAYMENT 
COPY'' in approximately one-half inch outline type style letters 
with ``FORWARD TO BLOCK 12 ADDRESS'' in approximately one-quarter 
inch letters immediately below. Do not obliterate any other entries.
    (O) For clothing and textile contracts containing a bailment 
clause, enter the words ``GFP UNIT VALUE.''
    (P) When the initial unit incorporating an approved value 
engineering change proposal (VECP) is shipped, enter the following 
statement:

This is the initial unit delivered which incorporates VECP No. ----
----, Contract Modification No. --------, dated --------
     (17) Block 17--Quantity shipped/received.
    (i) Enter the quantity shipped, using the unit of measure in the 
contract for payment. When a second unit of measure is used for 
purposes other than payment, enter the appropriate quantity directly 
below in parentheses.
    (ii) On the final shipment of a line item of a contract 
containing a clause permitting a variation of quantity and an 
underrun condition exists, the prime contractor shall enter a ``Z'' 
below the last digit of the quantity. Where the final shipment is 
from other than the prime contractor's plant and an underrun 
condition exists, the prime contractor may elect either to--
    (A) Direct the subcontractor making the final shipment to enter 
a ``Z'' below the quantity; or
    (B) Upon determination that all subcontractors have completed 
their shipments, correct the DD Form 250 (see F-405) coving the 
final shipment of the line item from the prime contractor's plant by 
addition of a ``Z'' below the quantity. Do not use the ``Z'' on 
deliveries which equal or exceed the contract line item quantity.
    (iii) For replacement shipments, enter ``A'' below the last 
digit of the quantity, to designate first replacement, ``B'' for 
second replacement, etc. Do not use the final shipment indicator 
``Z'' on underrun deliveries when a final line item shipment is 
replaced.

 
 
 
                              17. QUANTITY
 
 
 

SHIP/REC'D

1000

(10)

 Z
     (iv) If the quantity received is the same quantity shipped and 
all items are in apparent good condition, enter by a check mark. If 
different, enter actual quantity received in apparent good condition 
below quantity shipped and circle. The receiving activity will 
annotate the DD Form 250 stating the reason for the difference.
    (18) Block 18--Unit. Enter the abbreviation of the unit measure 
as indicated in the contract for payment. Where a second unit of 
measure is indicated in the contract for purposes other than payment 
or used for shipping purposes, enter the second unit of measure 
directly below in parentheses. Authorized abbreviations are listed 
in MIL-STD-129, Marking for Shipping and Storage. For example, LB 
for pound, SH for sheet.

 
 
 
                                18. UNIT
 
LB
 
(SH)
 
 

     (19) Block 19--Unit price. The contractor may, at its option, 
enter unit prices on all MIRR copies, except as a minimum:
    (i) The contractor shall enter unit prices on all MIRR copies 
for each item of property fabricated or acquired for the Government 
and delivered to a contractor as Government furnished property 
(GFP). Get the unit price from Section B of the contract. If the 
unit price is not available, use an estimate. The estimated price 
should be the contractor's estimate of what the items will cost the 
Government. When the price is estimated, enter an ``E'' after the 
unit price.
    (ii) Use the procedures in F-406 when the MIRR is used as an 
invoice.
    (iii) For clothing and textile contracts containing a bailment 
clause, enter the cited Government furnished property unit value 
opposite ``GFP UNIT VALUE'' entry in Block 16.
    (iv) Price all copies of DD Forms 250 for FMS shipments with 
actual prices, if available. If actual price are not available, use 
estimated prices. When the price is estimated, enter an ``E'' after 
the price.
    (20) Block 20--AMOUNT. Enter the extended amount when the unit 
price is entered in Block 19.
    (21) Block 21--Contract quality assurance (CQA).
    (i) The words ``conform to contract'' contained in the printed 
statements in Blocks 21a and 21b relate to quality and to the 
quantity of the items on the report. Do not modify the statements. 
Enter notes taking exception in Block 16 or on attached supporting 
documents with an appropriate block cross-reference.
    (ii) When a shipment is authorized under alternative release 
procedure, attach or include the appropriate contractor signed 
certificate on the top copy of the DD Form 250 copies distributed to 
the payment office or attach or include the appropriate contractor 
certificate on the contract administration office copy when contract 
administration (Block 10 of the DD Form 250) is performed by the 
Defense Contract Management Agency.
    (iii) When contract terms provide for use of Certificate of 
Conformance and shipment is made under these terms, the contractor

[[Page 58132]]

shall enter in capital letters ``CERTIFICATE OF CONFORMANCE'' in 
Block 21a on the next line following the CQA and acceptance 
statements. Attach or include the appropriate contractor signed 
certificate on the top copy of the DD Form 250 copies distributed to 
the payment office or attach or include the appropriate certificate 
on the contract administration office copy when contract 
administration (Block 10 of the DD Form 250) is performed by the 
Defense Contract Management Agency. In addition, attach a copy of 
the signed certificate to, or enter on, copies of the MIRR sent with 
shipment.
    (iv) Origin.
    (A) The authorized Government representative must--
    (1) Place an ``X'' in the appropriate CQA and/or acceptance 
box(es) to show origin CQA and/or acceptance. When the contract 
requires CQA at destination in addition to origin CQA, enter an 
asterisk at the end of the statement and an explanatory note in 
Block 16;
    (2) Sign and date;
    (3) Enter the typed, stamped, or printed name, title, mailing 
address, and commercial telephone number.
    (B) When alternative release procedures apply--
    (1) The contractor or subcontractor shall complete the entries 
required under paragraph (A) and enter in capital letters 
``ALTERNATIVE RELEASE PROCEDURE'' on the next line following the 
printed CQA/acceptance statement.
    (2) When acceptance is at origin and contract administration is 
performed by an office other than the Defense Contract Management 
Agency, the contractor shall furnish the four payment office copies 
of the MIRR to the authorized Government representative for dating 
and signing of one copy and forwarding of all copies to the payment 
office.
    (3) When acceptance is at origin and contract administration is 
performed by the Defense Contract Management Agency, furnish the 
contract administration office copy of the MIRR to the authorized 
Government representative for dating and signing and forwarding to 
the contract administration office (see F-501, Table 1).
    (C) When fast pay procedures apply, the contractor or 
subcontractor shall enter in capital letters ``FAST PAY'' on the 
next line following the printed CQA/acceptance statement. When CQA 
is required, the authorized Government representative shall execute 
the block as required by paragraph (A).
    (D) When Certificate of Conformance procedures apply, inspection 
or inspection and acceptance are at source, and the contractor's 
Certificate of Conformance is required, the contractor shall enter 
in capital letters ``CERTIFICATE OF CONFORMANCE'' as required by 
paragraph (b)(21)(iii) of this appendix.
    (1) For contracts administered by an office other than the 
Defense Contract Management Agency, furnish the four payment office 
copies of the MIRR to the authorized Government representative for 
dating and signing of one copy, and forwarding of all copies to the 
payment office.
    (2) For contracts administered by the Defense Contract 
Management Agency, furnish the contract administration office copy 
of the MIRR to the authorized Government representative for dating 
and signing and forwarding to the contract administration office 
(see F-401, Table 1).
    (3) When acceptance is at destination, no entry shall be made 
other than ``CERTIFICATE OF CONFORMANCE.''
    (v) Destination.
    (A) When acceptance at origin is indicated in Block 21a, make no 
entries in Block 21b.
    (B) When CQA and acceptance or acceptance is at destination, the 
authorized Government representative must--
    (1) Place an ``X'' in the appropriate box(es);
    (2) Sign and date; and
    (3) Enter typed, stamped, or printed name, title, mailing 
address, and commercial telephone number.
    (C) When ``ALTERNATIVE RELEASE PROCEDURE'' is entered in Block 
21a and acceptance is at destination, the authorized Government 
representative must complete the entries required by paragraph 
(b)(21)(v)(B) of this appendix.
    (D) Forward the executed payment copy or MILSCAP format 
identifier PKN or PKP to the payment office cited in Block 12 within 
four work days (five days when MILSCAP Format is used) after 
delivery and acceptance of the shipment by the receiving activity. 
Forward one executed copy of the final DD Form 250 to the contract 
administration office cited in Block 10 for implementing contract 
closeout procedures.
    (E) When ``FAST PAY'' is entered in Block 21a, make no entries 
in this block.
    (22) Block 22--Receiver's use. The authorized representative of 
the receiving activity (Government or contractor) must use this 
block to show receipt, quantity, and condition. The authorized 
representative must--
    (i) Enter the date the supplies arrived. For example, when off-
loading or in-checking occurs subsequent to the day of arrival of 
the carrier at the installation, the date of the carrier's arrival 
is the date received for purposes of this block;
    (ii) Sign; and
    (iii) Enter typed, stamped, or printed name, title, mailing 
address, and commercial telephone number.
    (23) Block 23--Contractor use only. Self explanatory.

F-402 Mode/method of shipment codes.

    See paragraph F-302.

F-403 Consolidated shipments.

    When individual shipments are held at the contractor's plant for 
authorized transportation consolidation to a single bill of lading, 
the contractor may prepare the DD Forms 250 at the time of CQA or 
acceptance prior to the time of actual shipment (see Block 3).

F-404 Multiple consignee instructions.

    The contractor may prepare one MIRR when the identical line 
item(s) of a contract are to be shipped to more than one consignee, 
with the same or varying quantities, and the shipment requires 
origin acceptance. Prepare the MIRR using the procedures in this 
appendix with the following changes:
    (a) Blocks 2, 4, 13, and, if applicable, 14--Enter ``See 
Attached Distribution List.''
    (b) Block 15--The contractor may group item numbers for 
identical stock/part number and description.
    (c) Block 17--Enter the ``total'' quantity shipped by line item 
or, if applicable, grouped identical line items.
    (d) Use the DD Form 250c to list each individual ``Shipped To'' 
and ``Marked For'' with--
    (1) Code(s) and complete shipping address and a sequential 
shipment number for each;
    (2) Line item number(s);
    (3) Quantity;
    (4) MIPR number(s), preceded by ``MIPR,'' or the MILSTRIP 
requisition number, and quantity for each when provided in the 
contract or shipping instructions; and
    (5) If applicable, bill of lading number, TCN, and mode of 
shipment code.
    (e) The contractor may omit those distribution list pages of the 
DD Form 250c that are not applicable to the consignee. Provide a 
complete MIRR for all other distribution.

F-405 Correction instructions.

    Make a new revised MIRR or correct the original when, because of 
errors or omissions, it is necessary to correct the MIRR after 
distribution has been made. Use data identical to that of the 
original MIRR. Do not correct MIRRs for Blocks 19 and 20 entries. 
Make the corrections as follows--
    (a) Circle the error and place the corrected information in the 
same block; if space is limited, enter the corrected information in 
Block 16 referencing the error page and block. Enter omissions in 
Block 16 referencing omission page and block. For example--

 
           2. SHIPMENT NO.                       17. QUANTITY
 
                                      SHIP/REC'D
 
(AAA0001)                             ..................................
 
                                      19
 
        See Block 16                  (17)
 
        --------------------          --------------------
------------------------------------------------------------------------
 
 
 16. STOCK/PART NO. DESCRIPTION
 
CORRECTIONS:
 
Refer Block 2: Change shipment No. AAA001 to AAA0010 on all pages of the
  MIRR.
 
Refer Blocks 15, 16, 17, and 18, page 2: Delete in entirety Line Item
  No. 0006. This item was not shipped.

     (b) When corrections have been made to entries for line items 
(Block 15) or quantity (Block 17), enter the words ``CORRECTIONS 
HAVE BEEN VERIFIED'' on page 1. The authorized Government 
representative will date and sign immediately below the statement. 
This verification statement and signature are not required for other 
corrections.
    (c) Clearly mark the pages of the MIRR requiring correction with 
the words ``CORRECTED COPY.'' Avoid obliterating any other entries. 
Where corrections are

[[Page 58133]]

made only on continuation sheets, also mark page number 1 with the 
words ``CORRECTED COPY.''
    (d) Page 1 and only those continuation pages marked ``CORRECTED 
COPY'' shall be distributed to the initial distribution. A complete 
MIRR with corrections shall be distributed to new addressee(s) 
created by error corrections.

F-406 Invoice instructions.

    (a) Contractors shall submit payment requests and receiving 
reports in electronic form, unless an exception in DFARS 232.7002 
applies. Contractor submission of the material inspection and 
receiving information required by this appendix by using the WAWF 
electronic form (see paragraph (b) of the clause at DFARS 252.232-
7003) fulfills the requirement for an MIRR.
    (b) If the contracting officer authorizes the contractor to 
submit an invoice in paper form, the Government encourages, but does 
not require, the contractor to use the MIRR as an invoice, in lieu 
of a commercial form. If commercial forms are used, identify the 
related MIRR shipment number(s) on the form. If using the MIRR as an 
invoice, prepare the MIRR and forward the required number of copies 
to the payment office as follows:
    (1) Complete Blocks 5, 6, 19, and 20. Block 6 shall contain the 
invoice number and date. Column 20 shall be totaled.
    (2) Mark in letters approximately one inch high, first copy: 
``ORIGINAL INVOICE,'' for all invoice submissions; and three copies: 
``INVOICE COPY,'' when the payment office requires four copies. 
Questions regarding the appropriate number of copies (i.e., one or 
four) should be directed to the applicable payment office.
    (3) Forward the appropriate number of copies to the payment 
office (Block 12 address), except when acceptance is at destination 
and a Navy finance office will make payment, forward to destination.
    (4) Separate the copies of the MIRR used as an invoice from the 
copies of the MIRR used as a receiving report.

F-407 Packing list instructions.

    Contractors may use copies of the MIRR as a packing list. The 
packing list copies are in addition to the copies of the MIRR 
required for standard distribution (see F-501). Mark them ``PACKING 
LIST.''

F-408 Receiving instructions.

    When the MIRR is used for receiving purposes, local directives 
shall prescribe procedures. If CQA and acceptance or acceptance of 
supplies is required upon arrival at destination, see F-
401(b)(21)(v) for instructions.

PART 5--Distribution of Wide Area Workflow Receiving Report (WAWF RR), 
DD Form 250 and DD Form 250C

F-501 Distribution of WAWF RR.

    Use of the WAWF electronic form satisfies the distribution 
requirements of this section, except for the copies required to 
accompany shipment.

F-502 Distribution of DD FORM 250 AND DD FORM 250C.

    (a) The contractor is responsible for distributing the DD Form 
250, Material Inspection and Receiving Report (MIRR) including 
mailing and payment of postage.
    (b) Contractors shall distribute MIRRs using the instructions in 
Tables 1 and 2.
    (c) Contractors shall distribute MIRRs on non-DoD contracts 
using this appendix as amended by the contract.
    (d) Contractors shall make distribution promptly, but no later 
than the close of business of the work day following--
    (1) Signing of the DD Form 250 (Block 21a) by the authorized 
Government representative; or
    (2) Shipment when authorized under terms of alternative release, 
certificate of conformance, or fast pay procedures; or
    (3) Shipment when CQA and acceptance are to be performed at 
destination.
    (e) Do not send the consignee copies (via mail) on overseas 
shipments to port of embarkation (POE). Send them to consignee at 
APO/FPO address.
    (f) Copies of the MIRR forwarded to a location for more than one 
recipient shall clearly identify each recipient.

Material Inspection And Receiving Report

                     Table 1--Standard Distribution
------------------------------------------------------------------------
 
------------------------------------------------------------------------
With Shipment*.............................................            2
Consignee (via mail).......................................            1
    (For Navy procurement, include unit price)
    (For foreign military sales, consignee copies are not
     required)
Contract Administration Office (CAO).......................            1
    (Forward direct to address in Block 10 except when
     addressee is a Defense Contract Management Agency
     (DCMA) office and a certificate of conformance or the
     alternative release procedures (see F-301, Block 21)
     is involved, and acceptance is at origin; then,
     forward through the authorized Government
     representative.)
Purchasing Office                                                      1
Payment Office **..........................................            2
    (Forward direct to address in Block 12 except--
        (i) When address in Block 10 is a DCMA office and
         payment office in Block 12 is the Defense Finance
         and Accounting Service, Columbus Center, do not
         make distribution to the Block 12 addressee;
        (ii) When address in Block 12 is the Defense
         Finance and Accounting Service, Columbus Center/
         Albuquerque Office (DFAS-CO/ALQ), Kirtland AFB,
         NM, attach only one copy to the required number of
         copies of the contractor's invoice;
        (iii) When acceptance is at destination and a Navy
         finance office will make payment, forward to
         destination; and
        (iv) When a certificate of conformance or the
         alternative release procedures (see F-301, Block
         21) are involved and acceptance is at origin,
         forward the copies through the authorized
         Government representative.
ADP Point for CAO (applicable to Air Force only)...........            1
    (When DFAS-CO/ALQ is the payment office in Block 12,
     send one copy to DFAS-CO/ALQ immediately after
     signature. If submission of delivery data is made
     electronically, distribution of this hard copy need
     not be made to DFAS-CO/ALQ.)
CAO of Contractor Receiving GFP............................            1
    (For items fabricated or acquired for the Government
     and shipped to a contractor as Government furnished
     property, send one copy directly to the CAO cognizant
     of the receiving contractor, ATTN: Property
     Administrator (see DoD 4105.59-H).)
------------------------------------------------------------------------
* Attach as follows:
** Payment by Defense Finance and Accounting Service, Columbus Center
  will be based on the source acceptance copies of DD Forms 250
  forwarded to the contract administration office.

------------------------------------------------------------------------
            Type of shipment                         Location
------------------------------------------------------------------------
Carload or truckload...................  Affix to the shipment where it
                                          will be readily visible and
                                          available upon receipt.
Less than carload or truckload.........  Affix to container number one
                                          or container truckload bearing
                                          lowest number.
Mail, including parcel post............  Attach to outside or include in
                                          the package. Include a copy in
                                          each additional package of
                                          multi-package shipments.

[[Page 58134]]

 
Pipeline, tank car, or railroad cars     Forward with consignee copies.
 for coal movements.
------------------------------------------------------------------------

 Material Inspection and Receiving Report Table 2--Special Distribution
------------------------------------------------------------------------
                                                            Number of
          As required                   Address              copies
------------------------------------------------------------------------
Each: Navy Status Control       Address specified in                 * 1
 Activity, Army, Air Force,      contract.
 DLA Inventory Control Manager.
Quality Assurance               Address specified by                   1
 Representative.                 the assigned quality
                                 assurance
                                 representative.
Transportation Office issuing   CAO address unless                     1
 GBL (attach to GBL memorandum   otherwise specified
 copy).                          in the contract.
Purchasing Office other than    Address specified in                   1
 office issuing contract.        the contract.
Foreign Military Sales          Address specified in                   8
 Representative.                 the contract.
Military Assistance Advisory    U.S. Military Advisory                 1
 Group (Grant Aid shipments).    Group, Military
                                 Attache, Mission, or
                                 other designated
                                 agency address as
                                 specified in the
                                 contract.
Army Foreign Military Sales...  Commander, U.S. Army                   1
                                 Security Assistance
                                 Command, ATTN: AMSAC-
                                 OL, 54 ``M'' Avenue,
                                 Suite 1, New
                                 Cumberland, PA 17070-
                                 5096.
Air Force On shipments of new   HQ Air Force Materiel                  1
 production of aircraft and      Command, LGX-AVDO,
 missiles, class 1410            Area A, Building 262,
 missiles, 1510 aircraft         Room N142, 4375
 (fixed wing, all types), 1520   Chidlaw Road, Wright-
 aircraft (rotary wing), 1540    Patterson AFB, OH
 gliders, 1550 target drones.    45433-5006.
When above items are delivered  DCMA..................                 1
 to aircraft modification
 centers.
Foreign Military Sales/         National Defence                       1
 Military Assistance Program     Headquarters, Ottawa,
 (Grant Aid) shipments to        Ontario Canada, K1A
 Canada.                         OK4 ATTN: DPSUPS3.
Other than Canada.............  Address in the                         1
                                 contract.
When consignee is an Air        Consignee address                      3
 National Guard Activity.        (Block 13), ATTN:
                                 Property Officer.
             Navy
Navy Foreign Military Sales...  Naval Inventory                        2
                                 Control Point Deputy
                                 Commander for
                                 International
                                 Programs (NAVICP Code
                                 P761), 700 Robbins
                                 Avenue, Philadelphia,
                                 PA 19111-5095.
When typed code (TC) 2T or 7T   Naval Inventory                        2
 is shown in Block 16, or when   Control Point (Code
 shipment is consigned to        0142) for aviation
 another contractor's plant      type material, 700
 for a Government                Robbins Avenue,
 representative or when Block    Philadelphia, PA
 16 indicates shipment           19111-5098 and.
 includes GFP.                  Naval Inventory
                                 Control Point (Code
                                 0143) for all other
                                 material 5450
                                 Carlisle Pike, PO Box
                                 2020, Mechanicsburg,
                                 PA 17055-0788.
Bulk Petroleum Shipments......  Cognizant Defense Fuel                 1
                                 Region (see Table 4).
------------------------------------------------------------------------
* Each addressee.

Part 6--Preparation of the DD Form 250-1 (Loading Report)

    F-601 Instructions.
    Prepare the DD Form 250-1 using the following instructions when 
applied to a tanker or barge cargo lifting. If space is limited, use 
abbreviations. The block numbers correspond to those on the form.
    (a) Block 1--Tanker/barge. Line out ``TANKER'' or ``BARGE'' as 
appropriate and place an ``X'' to indicate loading report.
    (b) Block 2--Inspection office. Enter the name and location of 
the Government office conducting the inspection.
    (c) Block 3--Report No. Number each form consecutively, starting 
with number 1, to correspond to the number of shipments made against 
the contract. If shipment is made from more than one location 
against the same contract, use this numbering system at each 
location.
    (d) Block 4--Agency placing order on shipper, city, state and/or 
local address (loading). Enter the applicable Government activity.
    (e) Block 5--Department. Enter military department owning 
product being shipped.
    (f) Block 6--Prime contract or P.O. No. Enter the contract or 
purchase order number.
    (g) Block 7--Name of prime contractor, city, state and/or local 
address (loading). Enter the name and address of the contractor as 
shown in the contract.
    (h) Block 8--Storage contract. Enter storage contract number if 
applicable.
    (i) Block 9--Terminal or refinery shipped from, city, state and/
or local address. Enter the name and location of the contractor 
facility from which shipment is made. Also enter delivery point in 
this space as either ``FOB Origin'' or ``FOB Destination.''
    (j) Block 10--Order No. on supplier. Enter number of the 
delivery order, purchase order, subcontract or suborder placed on 
the supplier.
    (k) Block 11--Shipped to: (receiving activity, city, state and/
or local address). Enter the name and geographical address of the 
consignee as shown on the shipping order.
    (l) Block 12--B/L number. If applicable, enter the initials and 
number of the bill of lading. If a commercial bill of lading is 
later authorized to be converted to a Government bill of lading, 
show ``Com. B/L to GB/L.''
    (m) Block 13--Reqn. or request No. Enter number and date from 
the shipping instructions.
    (n) Block 14--Cargo No. Enter the cargo number furnished by the 
ordering office.
    (o) Block 15--Vessel. Enter the name of tanker or barge.
    (p) Block 16--Draft arrival. Enter the vessel's draft on 
arrival.
    (q) Block 17--Draft sailing. Enter the vessel's draft on 
completion of loading.
    (r) Block 18--Previous two cargoes. Enter the type of product 
constituting previous two cargoes.
    (s) Block 19--Prior inspection. Leave blank.
    (t) Block 20--Condition of shore pipeline. Enter condition of 
line (full or empty) before and after loading.
    (u) Block 21--Appropriation (loading). Enter the appropriation 
number shown on the contract, purchase order or distribution plan. 
If the shipment is made from departmentally owned stock, show 
``Army,

[[Page 58135]]

Navy, or Air Force (as appropriate) owned stock.''
    (v) Block 22--Contract item no. Enter the contract item number 
applicable to the shipment.
    (w) Block 23--Product. Enter the product nomenclature and grade 
as shown in the contract or specification, the stock or class 
number, and the NATO symbol.
    (x) Block 24--Specifications. Enter the specification and 
amendment number shown in the contract.
    (y) Block 25--Statement of quantity. Enter in the ``LOADED'' 
column, the net barrels, net gallons, and long tons for the cargo 
loaded. NOTE: If more than \1/2\ of 1 percent difference exists 
between the ship and shore quantity figures, the contractor shall 
immediately investigate to determine the cause of the difference. If 
necessary, prepare corrected documents; otherwise, put a statement 
in Block 28 as to the probable or actual cause of the difference.
    (z) Block 26--Statement of quality.
    (1) Under the heading ``TESTS'' list all inspection acceptance 
tests of the specification and any other quality requirements of the 
contract.
    (2) Under the heading ``SPECIFICATION LIMITS'' list the limits 
or requirements as stated in the specification or contract directly 
opposite each entry in the ``TESTS'' column. List waivers to 
technical requirements.
    (3) Under the heading ``TEST RESULTS'' list the test results 
applicable to the storage tank or tanks from which the cargo was 
lifted. If more than one storage tank is involved, list the tests 
applicable to each tank in separate columns headed by the tank 
number, the date the product in the tank was approved, and the 
quantity loaded from the tank. Each column shall also list such 
product characteristics as amount and type of corrosion inhibitor, 
etc.
    (aa) Block 27--Time statement. Line out ``DISCHARGE'' and 
``DISCHARGING.'' Complete all applicable entries of the time 
statement using local time. Take these dates and times from either 
the vessel or shore facility log. The Government representative 
shall ensure that the logs are in agreement on those entries used. 
If the vessel and shore facility logs are not in agreement, the 
Government representative will explain the reasons in Block 28--
REMARKS. Do not enter the date and time the vessel left berth on 
documents placed aboard the vessel. The date and time shall appear 
on all other copies. Express all dates in sequence of day, month, 
and year with the month spelled out or abbreviated (e.g., 10 Sept. 
67). The term FINISHED BALLAST DISCHARGE is meant to include all 
times needed to complete deballasting and mopping/drying of ship's 
tanks. The inspection of ship's tanks for loading is normally 
performed immediately upon completion of drying tanks.
    (bb) Block 28--Remarks. Use this space for reporting:
    (1) All delays, their cause and responsible party (vessel, shore 
facility, Government representative, or other).
    (2) Details of loading abnormalities such as product losses due 
to overflow, leaks, delivery of product from low level in shore 
tanks, etc.
    (3) In the case of multiple consignees, enter each consignee, 
the amount consigned to each, and if applicable, the storage 
contract numbers appearing on the delivery order.
    (4) When product title is vested in the U.S. Government, insert 
in capital letters ``U.S. GOVERNMENT OWNED CARGO.'' If title to the 
product remains with the contractor and inspection is performed at 
source with acceptance at destination, insert in capital letters 
``CONTRACTOR OWNED CARGO.''
    (5) Seal numbers and location of seals. If space is not 
adequate, place this information on the ullage report or an attached 
supplemental sheet.
    (cc) Block 29--Company or receiving terminal. Line out ``OR 
RECEIVING TERMINAL'' and get the signature of the supplier's 
representative.
    (dd) Block 30--Certification by government representative. Line 
out ``discharged.'' The Government representative shall date and 
sign the form to certify inspection and acceptance, as applicable, 
by the Government. The name of the individual signing this 
certification, as well as the names applied in Blocks 29 and 31, 
shall be typed or hand lettered. The signature in Block 30 must 
agree with the typed or lettered name to be acceptable to the paying 
office.
    (ee) Block 31--Certification by master or agent. Obtain the 
signature of the master of the vessel or its agent.

Part 7--Preparation of the DD Form 250-1 (Discharge Report)

F-701 Instructions.

    Prepare the DD Form 250-1 using the following instructions when 
applied to a tanker or barge discharge. If space is limited, use 
abbreviations. The block numbers correspond to those on the form.
    (a) Block 1--Tanker/barge. Line out ``TANKER'' or ``BARGE'' as 
applicable and place an ``X'' to enter discharge report.
    (b) Block 2--Inspection office. Enter Government activity 
performing inspection on the cargo received.
    (c) Block 3--Report No. Leave blank.
    (d) Block 4--Agency placing order on shipper, city, state and/or 
local address (loading). Enter Government agency shown on loading 
report.
    (e) Block 5--Department. Enter Department owning product being 
received.
    (f) Block 6--Prime contract or P.O. No. Enter the contract or 
purchase order number shown on the loading report.
    (g) Block 7--Name of prime contractor, city, state and/or local 
address (loading). Enter the name and location of contractor who 
loaded the cargo.
    (h) Block 8--Storage contract. Enter the number of the contract 
under which material is placed in commercial storage where 
applicable.
    (i) Block 9--Terminal or refinery shipped from, city, state and/
or local address. Enter source of cargo.
    (j) Block 10--Order No. on supplier. Make same entry appearing 
on loading report.
    (k) Block 11--Shipped to: (RECEIVING ACTIVITY, CITY, STATE AND/
OR LOCAL ADDRESS). Enter receiving activity's name and location.
    (l) Block 12--B/L number. Enter as appears on loading report.
    (m) Block 13--Reqn. or request No. Leave blank.
    (n) Block 14--Cargo No. Enter cargo number shown on loading 
report.
    (o) Block 15--Vessel. Enter name of tanker or barge discharging 
cargo.
    (p) Block 16--Draft arrival. Enter draft of vessel upon arrival 
at dock.
    (q) Block 17--Draft sailing. Enter draft of vessel after 
discharging.
    (r) Block 18--Previous two cargoes. Leave blank.
    (s) Block 19--Prior inspection. Enter the name and location of 
the Government office which inspected the cargo loading.
    (t) Block 20--Condition of shore pipeline. Enter condition of 
line (full or empty) before and after discharging.
    (u) Block 21--Appropriation (loading). Leave blank.
    (v) Block 22--Contract item No. Enter the item number shown on 
the loading report.
    (w) Block 23--Product. Enter information appearing in Block 23 
of the loading report.
    (x) Block 24--Specifications. Enter information appearing in 
Block 24 of the loading report.
    (y) Block 25--Statement of quantity. Enter applicable data in 
proper columns.
    (1) Take ``LOADED'' figures from the loading report.
    (2) Determine quantities discharged from shore tank gauges at 
destination.
    (3) If a grade of product is discharged at more than one point, 
calculate the loss or gain for that product by the final discharge 
point.
    Report amounts previously discharged on discharge reports 
prepared by the previous discharge points. Transmit volume figures 
by routine message to the final discharge point in advance of mailed 
documents to expedite the loss or gain calculation and provide 
proration data when more than one department is involved.
    (4) The loss or gain percentage shall be entered in the 
``PERCENT'' column followed by ``LOSS'' or ``GAIN,'' as applicable.
    (5) On destination acceptance shipments, accomplish the 
``DISCHARGED'' column only, unless instructed to the contrary.
    (z) Block 26--Statement of quality.
    (1) Under the heading ``TESTS'' enter the verification tests 
performed on the cargo preparatory to discharge.
    (2) Under ``SPECIFICATION LIMITS'' enter the limits, including 
authorized departures (if any) appearing on the loading report, for 
the tests performed.
    (3) Enter the results of tests performed under the heading 
``TEST RESULTS.''
    (aa) Block 27--Time statement. Line out ``LOAD'' and 
``LOADING.'' Complete all applicable entries of the time statement 
using local time. Take the dates and times from either the vessel or 
shore facility log. The Government representative shall ensure that 
these logs are in agreement with entries used. If the vessel and 
shore facility logs are not in agreement, the Government 
representative will explain the reason(s) in Block 28--REMARKS. Do 
not enter the date and time the vessel left berth on documents 
placed aboard the vessel. The date and time shall

[[Page 58136]]

appear on all other copies. Express all dates in sequence of day, 
month, and year with the month spelled out or abbreviated (e.g., 10 
Sept. 67).
    (bb) Block 28--Remarks. Use this space for reporting important 
facts such as:
    (1) Delays, their cause, and responsible party (vessel, shore 
facility, Government representative, or others).
    (2) Abnormal individual losses contributing to the total loss. 
Enter the cause of such losses as well as actual or estimated 
volumes involved. Such losses shall include, but not be restricted 
to, product remaining aboard (enter tanks in which contained), 
spillages, line breaks, etc. Note where gravity group change of 
receiving tank contents results in a fictitious loss or gain. Note 
irregularities observed on comparing vessel ullages obtained at 
loading point with those at the discharge point if they indicate an 
abnormal transportation loss or contamination.
    (cc) Block 29--Company or receiving terminal. Line out ``COMPANY 
OR.'' Secure the signature of a representative of the receiving 
terminal.
    (dd) Block 30--Certification by government representative. Line 
out ``loaded.'' The Government representative shall date and sign 
the form to certify inspection and acceptance, as applicable, by the 
Government. The name of the individual signing the certification as 
well as the names applied in Blocks 29 and 31 shall be typed or hand 
lettered on the master or all copies of the form. The signature in 
Block 30 must agree with the typed or lettered name to be acceptable 
to the paying office.
    (ee) Block 31--Certification by master or agent. Obtain the 
signature of the master of the vessel or the vessel's agent.

Part 8--Distribution of the DD Form 250-1

F-801 Distribution.

    Follow the procedures at PGI F-801 for distribution of DD Form 
250-1.

F-802 Corrected DD Form 250-1.

    Follow the procedures at PGI F-802 when corrections to DD Form 
250-1 are needed.

[FR Doc. 2011-23958 Filed 9-19-11; 8:45 am]
BILLING CODE 5001-08-P
```