Dave Fleet Consulting LLC Page 1 October 2010

 Safety Management System Implementation 

MONTHLY PROGRESS REPORT

STUDY Safety Management System 

 FAA Implementation Study 

MONTH October 2010 

OCTOBER STATUS 

This monthly report provides a summary of the status and an explanation of any 

difficulties or successes in the Safety Management System (SMS) Implementation 

Study (Implementation Study) at the South Bend Regional Airport (SBN) with a specific 

focus on the tasks listed in the FAA Participant’s Guide. Any recommended changes to 

the SBN SMS Manual and any findings made or items developed during this 

Implementation Study are included. 

SUMMARY 

The second on-site meeting was held on Wednesday, October 6, 2010 from 10:00 a.m. 

to 12:00 PM. Members of the Implementation Team in attendance were: 

• John Schalliol, Executive Director, St. Joseph County Airport Authority 

• Bruce MacLachlan, Manager Operations and Maintenance, St. Joseph County 

Airport Authority 

• Mike Guljas, Director Administration, St. Joseph County Airport Authority 

• Ed Russell, Pinnacle of Indiana (IT Consultant) 

• Paul Salerno, Omni Air Group, President (Incident Reporter software) 

(conference call-in) 

• Dave Fleet, Dave Fleet Consulting LLC 

• Joanne Landry, Landry Consultants LLC (conference call-in) 

The following agenda was used to guide the discussion: 

Agenda Items 

• Collect all available existing hazardous condition, incident, and accident reports 

(either hard copy of electronic) 

• Confirm who in the organization will be assisting with Safety Manager duties 

• Discuss time table and next steps for action 

• Confirm the status of the OAG-IR 

a. Location of hardware and software 

b. Functionality 
 

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 Safety Management System Implementation 

c. Connectivity to SBN Intranet 

d. Discuss and finalize a roll-out plan for use by SBN staff and employees 

Difficulties

As discussed in last month’s report activation of the Omni Air Group Incident Reporter 

(OAGIR) software appeared to present a challenge. With Pinnacle involved, specifically 

Ed Russell, there is a good understanding of the software, its location, and its 

functionality. Therefore, it was agreed at the conclusion of the meeting that Ed Russell 

will work directly with Paul Salerno OAGIR President to resolve any issues that might 

impair fully implementing OAGIR in a timely fashion. 

No other specific difficulties were identified. 

Successes

The Team discussed an upcoming “All-hands” meeting for SJCAA employees 

scheduled for October 18, 2010. John Schalliol agreed to introduce the OAGIR to the 

employee group at that time. A brief Power Point presentation was developed using 

exact images of pages from the OAGIR, for John to use for this purpose. Positive 

feedback was received from the employees following the meeting. 

A plan was developed for collecting all incident, accidents, and hazard reports back to 

2003. Also, all airfield inspection reports will be collected from that same time frame. 

Bruce MacLachlan will coordinate with Dave Fleet for exchange of this information 

during the month of October. At the time of producing this report, all information has 

been provided with the exception of the airfield inspection reports. A physical exchange 

of this data may be necessary. Data analysis will start in November 2010. 

An airport operations manager was identified who might be available to take on 

collateral duties as a safety manager. This will be discussed with this individual in 

October and he will start additional duties in November. 

The Consulting team is providing a SharePoint site for collaboration of documents and 

information. During the month of October the SBN sections of the SharePoint site were 

set up and activated. Study deliverables and correspondence will reside on the 

SharePoint site instead of emailing information back and forth. 

Study work planned for the following month

Data analysis will start in November 2010. Tables showing condensed data usable for 

Key Performance Indicator (KPI) monitoring and tracking will be developed. This 

information will be compared to the Safety Assurance section of the SMSPM to ensure 

that the right data is available for monitoring metrics established during the first pilot 

studies. 
 

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 Safety Management System Implementation 

Implementation of the OAGIR will occur. The first full month of reported data will be 

November 2010. This will be developed into a usable format for reporting purposes. 

Recommended Changes to SMS Program Manual

None were made or discussed in October. 

Findings

No significant findings were made in October. 

NEXT MEETING 

TBD in November 2010 

South Bend Regional Airport 

Note: the first quarterly meeting is scheduled for December 16, 2010.