Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices 18701 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records may be stored on paper and/ 

or on electronic storage media. 

RETRIEVABILITY: 

Retrieved by property log number and 

last name if person has been identified 

in the particular case; by incident 

number if property was found on the 

premises or recovered from a crime 

scene. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to DLA Headquarters 

and field activities security supervisory 

and staff personnel who use the records 

to perform their duties. All records are 

maintained on closed military 

installations with security force 

personnel performing installation access 

control and random patrols. Common 

Access Cards and personal 

identification numbers are used to 

authenticate authorized desktop and 

laptop computer users. Computer 

servers are scanned quarterly or 

monthly to assess system 

vulnerabilities. Systems security 

updates are accomplished daily. The 

computer files are password protected 

with access restricted to authorized 

users with a need for the information. 

Records are secured in locked or 

guarded buildings, locked offices, or 

locked cabinets during non duty hours, 

with access restricted during duty hours 

to authorized users with a need for the 

information. 

RETENTION AND DISPOSAL: 

Destroy 3 years after final action on or 

disposition of the property and 

responsibility therefore has been 

appropriately terminated. 

SYSTEM MANAGER(S) AND ADDRESS: 

Program Manager, Law Enforcement 

Operations, Headquarters, Defense 

Logistics Agency, Office of Public 

Safety, 8725 John J. Kingman Road, 

Suite 3533, Fort Belvoir, VA 22060– 

6220, and the Security Managers within 

the DLA field activity responsible for 

the operation of security forces and staff 

at the DLA field activity. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Office, Headquarters, Defense 

Logistics Agency, ATTN: DGA, 8725 

John J. Kingman Road, Suite 1644, Fort 

Belvoir, VA 22060–6221. 

Inquiry should contain the subject 

individual’s full name, Social Security 

Number (SSN), current address, and 

telephone numbers. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the Privacy Act 

Office, Headquarters, Defense Logistics 

Agency, ATTN: DGA, 8725 John J. 

Kingman Road, Suite 1644, Fort Belvoir, 

VA 22060–6221. 

Inquiry should contain the subject 

individual’s full name, Social Security 

Number (SSN), current address, and 

telephone numbers. 

CONTESTING RECORD PROCEDURES: 

The DLA rules for accessing records, 

for contesting contents, and appealing 

initial agency determinations are 

contained in 32 CFR part 323, or may 

be obtained from the Privacy Act Office, 

Headquarters, Defense Logistics Agency, 

ATTN: DGA, 8725 John J. Kingman 

Road, Suite 1644, Fort Belvoir, VA 

22060–6221. 

RECORD SOURCE CATEGORIES: 

Record subject; security personnel; 

and Federal, state, and local law 

enforcement agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–9391 Filed 4–23–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2009–OS–0054] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Defense Finance and 

Accounting Service, DoD. 

ACTION: Notice to add a new system of 

records. 

SUMMARY: The Defense Finance and 

Accounting Service (DFAS) is proposing 

to add a system of records notice to its 

inventory of record systems subject to 

the Privacy Act of 1974 (5 U.S.C. 552a), 

as amended. 

DATES: This Action will be effective 

without further notice on May 26, 2009 

unless comments are received that 

would result in a contrary 

determination. 

ADDRESSES: Send comments to the 

FOIA/PA Program Manager, Corporate 

Communications and Legislative 

Liaison, Defense Finance and 

Accounting Service, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Linda Krabbenhoft at (720) 242–6631. 

SUPPLEMENTARY INFORMATION: The 

Defense Finance and Accounting 

Service notices for systems of records 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on April 20, 2009, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

December 12, 2000, 65 FR 239. 

Dated: April 21, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

T7335d 

SYSTEM NAME: 

Civilian Pay Accounting Interface 

Records. 

SYSTEM LOCATION: 

Defense Finance and Accounting 

Service, DFAS–Denver, 6760 E. 

Irvington Place, Denver, CO 80279– 

8000. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

United States Air Force (USAF), 

Army, Navy, Marine Corps, active, 

reserve, and guard members, Defense 

Security Service and National 

Geospatial-Intelligence Agency civilian 

employees, Department of Defense 

(DoD) civilian employees and other 

Federal civilian employees paid by 

appropriated funds and whose pay is 

processed by the Defense Finance and 

Accounting Service. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number, 

manpower and payroll cost data. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

regulations, Department of Defense 

Financial Management Regulation 

(DoDFMR) 7000.14–R Vol. 4, 31 U.S.C. 

Sections 3511 and 3513, and E.O. 9397 

(SSN). 

PURPOSE(S): 

To maintain and process civilian 

payroll accounting and finance data that 

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18702 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices 

originates in the Defense Civilian 

Payroll System (DCPS). The Civilian Pay 

Accounting Interface System (CPAIS) 

will receive bi-weekly files that will be 

used to generate civilian payroll costs, 

manpower data and reports; and 

detailed management reports for the 

U.S. Air Force. The system will contain 

information on other than U.S. Air 

Force civilian employees. However, the 

CPAIS system will not use the non-Air 

Force data other than to transmit it 

directly to the General Accounting and 

Finance System (GAFS). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ 

published at the beginning of the DFAS 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic storage media and hard 

copy output products. 

RETRIEVABILITY: 

Name or Social Security Number 

(SSN). 

SAFEGUARDS: 

Records are stored in an office 

building protected by guards, controlled 

screening, use of visitor registers, 

electronic access, and/or locks. Access 

to records is limited to authorized 

individuals who are properly screened 

and cleared on a need-to-know basis in 

the performance of their duties. 

Passwords and digital signatures are 

used to control access to the system 

data, and procedures are in place to 

deter and detect browsing and 

unauthorized access. Physical and 

electronic access are limited to persons 

responsible for servicing and authorized 

to use the system. 

RETENTION AND DISPOSAL: 

Records may be temporary in nature 

and deleted when actions are 

completed, superseded, obsolete, or no 

longer needed. Pay affecting records are 

cut off at the end of the payroll year and 

destroyed after being maintained for 6 

years and 3 months. Records are 

destroyed by degaussing the electronic 

media and recycling hardcopy records. 

The recycled hardcopies are destroyed 

by shredding, burning, or pulping. 

SYSTEM MANAGER(S) AND ADDRESS: 

Defense Finance and Accounting 

Service, Denver, System Management 

Directorate, Accounting and Cash 

Systems, 6760 E. Irvington Place, 

Denver, CO 80279–8000. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about them is 

contained in this system of records 

should address written inquiries to the 

Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

Individuals should furnish full name, 

Social Security Number (SSN), current 

address, and telephone number. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to Defense Finance 

and Accounting Service, Freedom of 

Information/Privacy Act Program 

Manager, Corporate Communications 

and Legislative Liaison, 8899 E. 56th 

Street, Indianapolis, IN 46249–0150. 

Individuals should furnish full name, 

Social Security Number (SSN), current 

address, and telephone number. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from Defense Finance and Accounting 

Service, Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

RECORD SOURCE CATEGORIES: 

From the Defense Civilian Payroll 

System, the individual concerned, and 

DoD Components or Federal agencies 

whose civilian employees are paid by 

the Defense Civilian Payroll System. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–9392 Filed 4–23–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF EDUCATION 

Notice of Proposed Information 

Collection Requests 

AGENCY: Department of Education. 

ACTION: Notice of proposed information 

collection requests. 

SUMMARY: The Director, Information 

Collection Clearance Division, 

Regulatory Information Management 

Services, Office of Management, invites 

comments on the proposed information 

collection requests as required by the 

Paperwork Reduction Act of 1995. 

DATES: An emergency review has been 

requested in accordance with the Act 

(44 U.S.C. Chapter 3507(j)), since public 

harm is reasonably likely to result if 

normal clearance procedures are 

followed. Approval by the Office of 

Management and Budget (OMB) has 

been requested by May 1, 2009. 

ADDRESSES: Written comments 

regarding the emergency review should 

be addressed to the Office of 

Information and Regulatory Affairs, 

Attention: Education Desk Officer, 

Office of Management and Budget; 725 

17th Street, NW., Room 10222, New 

Executive Office Building, Washington, 

DC 20503 or e-mailed to 

oira_submission@omb.eop.gov or faxed 

to (202) 395–6974. 

SUPPLEMENTARY INFORMATION: Section 

3506 of the Paperwork Reduction Act of 

1995 (44 U.S.C. Chapter 35) requires 

that the Director of OMB provide 

interested Federal agencies and the 

public an early opportunity to comment 

on information collection requests. The 

Office of Management and Budget 

(OMB) may amend or waive the 

requirement for public consultation to 

the extent that public participation in 

the approval process would defeat the 

purpose of the information collection, 

violate State or Federal law, or 

substantially interfere with any agency’s 

ability to perform its statutory 

obligations. The Director, Information 

Collection Clearance Division, 

Regulatory Information Management 

Services, Office of Management, 

publishes this notice containing 

proposed information collection 

requests at the beginning of the 

Departmental review of the information 

collection. Each proposed information 

collection, grouped by office, contains 

the following: (1) Type of review 

requested, e.g., new, revision, extension, 

existing or reinstatement; (2) Title; (3) 

Summary of the collection; (4) 

Description of the need for, and 

proposed use of, the information; (5) 

Respondents and frequency of 

collection; and (6) Reporting and/or 

Recordkeeping burden. ED invites 

public comment. 

The Department of Education is 

especially interested in public comment 

addressing the following issues: (1) Is 

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