17838 Federal Register / Vol. 74, No. 73 / Friday, April 17, 2009 / Notices 

Therefore, this Privacy Act System of 

Records Notice should be deleted. 

[FR Doc. E9–8838 Filed 4–16–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Navy 

[Docket ID: USN–2009–0014] 

Privacy Act of 1974; System of 

Records 

AGENCY: U.S. Marine Corps, DoD. 

ACTION: Notice to Add a System of 

Records. 

SUMMARY: The U.S. Marine Corps is 

proposing to add a new system of 

records notice to its existing inventory 

of records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on May 

18, 2009 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Send comments to 

Headquarters, U.S. Marine Corps, FOIA/ 

PA Section (ARSF), 2 Navy Annex, 

Room 3134, Washington, DC 20380– 

1775. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Tracy Ross at (703) 614–4008. 

SUPPLEMENTARY INFORMATION: The U.S. 

Marine Corps system of records notices 

subject to the Privacy Act of 1974, (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r), of the 

Privacy Act of 1974, as amended, was 

submitted on April 13, 2009, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: April 14, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

M01754–6 

SYSTEM NAME: 

Exceptional Family Member Program 

Records. 

SYSTEM LOCATION: 

Commandant of the Marine Corps 

(Personal and Family Readiness 

Division), Headquarters, U.S. Marine 

Corps, 3280 Russell Road, MCB 

Quantico, VA 22134–5009, and all 

Marine Corps installations, official 

mailing addresses are contained in the 

directory of Department of the Navy 

Mailing Addresses. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Active duty personnel, Reservists 

when serving on active duty, 

Department of Defense civilian 

employees and their family members, 

currently or previously enrolled in or 

serviced by the Marine Corps 

Exceptional Family Member Program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Data elements of DD Form 2792, 

Exceptional Family Member Medical 

Summary: Authorization of disclosure; 

identification and demographical 

information of exceptional family 

member; family and sponsor name, 

social security number, branch of 

service; rank or grade, military 

designation, current and duty address, 

official e-mail address; telephone/fax 

contact number; active duty spouse 

name, branch of service, rank/rank, and 

social security number; DEERS 

enrollment status; certification of 

accuracy; enrollment status; required 

addenda selection; screening 

coordinator contact information; 

application validating information; 

medical summary including 

diagnosis(es), severity, medical/mental 

health codes, medications, therapies, 

prognosis, treatment plan, medical 

history, artificial openings, minimum 

health care specialty, environmental 

and architectural considerations, 

adaptive equipment/special medical 

equipment, additional comments, if any, 

by medical provider, provider 

information, asthma/reactive airway 

disease medical information and 

history; mental health information 

including diagnosis, history of 

medications and therapies, prognosis, 

treatment plan, mental health history, 

other information necessary that may 

assist in determining necessary 

treatment, identification of type of 

providers required to implement 

treatment plan, and provider 

information. 

All data elements of DD Form 2792– 

1, Exceptional Family Member Special 

Education/Early Intervention Summary: 

Application status, family status, 

sponsor’s name, social security number, 

rank or grade, branch of service, military 

designation, home and duty address, 

official e-mail address, home and 

military telephone number; active duty 

spouse’s name, rank/rate, social security 

number; exceptional family member 

name, relationship to sponsor, date of 

birth, residence address, DEERS 

enrollment status; sponsor release of 

information authorization; dependent 

child name, current grade level, date of 

birth, age, and sex; early intervention 

program and school information; 

eligibility criteria for early intervention 

or special education; identifying 

information of disability and severity; 

provider and school official 

information. 

Supporting documentation of a family 

member’s special medical and/or 

educational needs; records of children 

receiving early intervention or related 

services; enrollment and disenrollment 

memoranda; medical summaries, 

individual family support plans (IFSP); 

individual educational plans (IEP), 

documentation of authorizations to 

disclose information; divorce decrees; 

death certificates; case notes; and other 

related general program-related 

documentation and correspondence. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 5013; Secretary of the Navy; 

10 U.S.C. 5041, Headquarters, U.S. 

Marine Corps; MCO 1754.4, Exceptional 

Family Member Program and E.O. 9397 

(SSN). 

PURPOSE(S): 

To document and manage the 

continuum of care for the special 

medical and/or educational needs of 

family members of Marines enrolled in 

the Exceptional Family Member 

Program (EFMP), and to perform 

program activities including: eligibility 

determination; identification of 

category-level; identification of 

resources to support the special needs 

family member; verification of EFMP 

enrollment necessary for certain 

TRICARE benefits; screen personnel 

assignments; coordinate program 

resources for the family, including 

respite care; conduct assessment and 

survey activities. Also used as a 

management tool for statistical analysis, 

tracking, reporting, evaluating program 

effectiveness and conducting research. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

mstockstill on PROD1PC66 with NOTICES

Federal Register / Vol. 74, No. 73 / Friday, April 17, 2009 / Notices 17839 

The ‘Blanket Routine Uses’ that 

appear at the beginning of the Navy’s 

compilation of systems of records 

notices apply to this system. 

Note: This system of records contains 

individually identifiable health information. 

The DoD Health Information Privacy 

Regulation (DoD 6025.18–R) issued pursuant 

to the Health Insurance Portability and 

Accountability Act of 1996, applies to most 

such health information. DoD 6025.18–R may 

place additional procedural requirements on 

the uses and disclosures of such information 

beyond those found in the Privacy Act of 

1974 or mentioned in this system of records 

notice. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records and electronic storage 

media. 

RETRIEVABILITY: 

By name or Social Security Number 

(SSN). 

SAFEGUARDS: 

All EFMP computer terminals are 

restricted to authorized users only. The 

case management system is a password 

controlled system, files and element 

access is based on predefined need-toknow basis. Computer facilities and 

terminals are located in restricted areas 

accessible only to authorized persons. 

Manual records and computer printouts 

are available only to authorized 

personnel having a need-to-know and 

maintained in locked file systems and 

during non-working hours the facilities 

are locked. All Data is encrypted while 

at rest and during transmission. 

Physical access to terminals, terminal 

rooms, buildings and activities’ grounds 

are controlled by locked terminals and 

rooms, guards, personnel screening, or 

visitor registers. 

RETENTION AND DISPOSAL: 

The records retention has not been 

approved by the National Archives and 

Records Administration, until then treat 

as permanent. 

SYSTEM MANAGER(S) AND ADDRESS: 

Policy Manager: Commandant of the 

Marine Corps, Headquarters, U.S. 

Marine Corps, Marine Corps 

Community Services, 3280 Russell 

Road, MCB Quantico, VA 22134–5009. 

Secondary Managers: Directors of 

Marine Corps Community Services 

(MCCS) offices located at each Marine 

Corps installation. Official mailing 

addresses for Marine Corps installations 

are contained in the directory of 

Department of the Navy Mailing 

Addresses. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

or their exceptional family member is 

contained in this system should address 

written inquiries to the Commandant of 

the Marine Corps, Headquarters, U.S. 

Marine Corps, 3280 Russell Road, 

Marine Corps Base (MCB) Quantico, VA 

22134–5009 or to the MCCS office 

servicing the installation where the 

Marine is currently stationed. Official 

mailing addresses for Marine Corps 

installations are contained in the 

directory of Department of the Navy 

Mailing Addresses. 

The written inquiry should include 

the individual’s printed full name, the 

last four digits of their Social Security 

Number (SSN), and signature. 

RECORD ACCESS PROCEDURE: 

Individuals seeking to access 

information about themselves or their 

exceptional family member is contained 

in this system should address written 

inquiries to the Commandant of the 

Marine Corps, Headquarters, U.S. 

Marine Corps, 3280 Russell Road, MCB 

Quantico, VA 22134–5009, or to the 

MCCS office servicing the installation 

where the Marine is currently stationed. 

Official mailing addresses for Marine 

Corps installations are contained in the 

directory of Department of the Navy 

Mailing Addresses. 

The written inquiry should include 

the individual’s printed full name, the 

last four digits of their Social Security 

Number (SSN), and signature. 

CONTESTING RECORD PROCEDURES: 

The Department of the Navy’s rules 

for accessing records, and for contesting 

contents and appealing initial agency 

determinations are published in 

Secretary of the Navy Instruction 

5211.5; 32 CFR part 701; or may be 

obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

The Marine, spouse, and/or the 

exceptional family member and general 

correspondence concerning the same; 

EFMP personnel; the Marine Corps 

Total Force System database and/or the 

Defense Enrollment Eligibility Reporting 

System (DEERS). 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–8843 Filed 4–16–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID: USAF–2009–0027] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice To Delete a System of 

Records. 

SUMMARY: The Department of Air Force 

proposes to delete a system of records 

notice from its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on May 

18, 2009 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Send comments to the Air 

Force Privacy Act Officer, Office of 

Warfighting Integration and Chief 

Information Officer, SAF/XCPPI, 1800 

Air Force Pentagon, Suite 220, 

Washington, DC 20330–1800. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Ben Swilley at (703) 696–6648. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The Department of the Air Force 

proposes to delete a system of records 

notice from its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. The 

proposed deletion is not within the 

purview of subsection (r) of the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: April 14, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DELETION OF SYSTEM NOTICE: 

F036 AFPC A 

SYSTEM NAME: 

Deceased Service Member’s 

Dependent File (June 11, 1997, 62 FR 

31793). 

REASON: 

This is a duplicate system that is now 

merged with F036 AF PC R, Casualty 

Files (June 11, 1997, 62 FR 31793). 

mstockstill on PROD1PC66 with NOTICES