3084 Federal Register / Vol. 74, No. 11 / Friday, January 16, 2009 / Notices 

Pursuant to GRS 18, Item 17 registers 

or logs used to record names of outside 

contractors, service personnel, visitors, 

employees admitted to areas, and 

reports on automobiles and passengers 

for areas under maximum security are 

destroyed five years after final entry or 

five years after date of document, as 

appropriate. 

Other documents pursuant to GRS 18, 

Item 17b are destroyed two years after 

final entry or two years after date of 

document, as appropriate. 

Where records are used as evidence in 

an investigation or in an administrative, 

litigation, or other proceeding, the 

records will be retained until final 

disposition of the investigation or 

proceeding. 

SYSTEM MANAGER AND ADDRESS: 

For Headquarters components of DHS, 

the System Manager is the Director of 

Departmental Disclosure, Department of 

Homeland Security, Washington, DC 

20528. For components of DHS, the 

System Manager can be found at 

http://www.dhs.gov/foia under 

‘‘contacts.’’ 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Headquarters or 

component’s FOIA Officer, whose 

contact information can be found at 

http://www.dhs.gov/foia under 

‘‘contacts.’’ If an individual believes 

more than one component maintains 

Privacy Act records concerning him or 

her, the individual may submit the 

request to the Chief Privacy Officer, 

Department of Homeland Security, 245 

Murray Drive, SW., Building 410, 

STOP–0550, Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental, system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Director, Disclosure and FOIA, 

http://www.dhs.gov or 1–866–431–0486. 

In addition, you should provide the 

following: 

• An explanation of why you believe 

the Department would have information 

on you, 

• Identify which component(s) of the 

Department you believe may have the 

information about you, 

• Specify when you believe the 

records would have been created, 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records, 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are generated from sources 

contacted during visits to Department 

facilities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

The Secretary of Homeland Security 

has exempted this system from 

subsections (c)(3), (d), (e)(1), (e)(4)(G), 

(H), (I), and (f) of the Privacy Act 

pursuant to 5 U.S.C. 552a (k)(1), (k)(2), 

and (k)(5) of the Privacy Act. 

Dated: December 22, 2008. 

Hugo Teufel III, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. E9–928 Filed 1–15–09; 8:45 am] 

BILLING CODE 4410–10–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2008–0120] 

Privacy Act of 1974; Department of 

Homeland Security—023 Personnel 

Security Management System of 

Records 

AGENCY: Privacy Office; DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974 and as part of the 

Department of Homeland Security’s 

ongoing effort to review and update 

system of records notices, the 

Department of Homeland Security 

proposes to consolidate into a new 

Department of Homeland Security 

system of records notice titled, 

Personnel Security Management System 

of Records: Treasury/CS.270 

Background-Record File of NonCustoms Employees, Treasury/CS.284 

Personnel Verification System, and 

DOT/CG 611 Investigative Case System, 

and partially consolidate DHS/OS–001 

Office of Security File System and 

FEMA/SEC–1 Security Support System. 

Categories of individuals, categories of 

records, and the routine uses of these 

legacy systems have been reviewed and 

updated to better reflect the 

Department’s personnel security 

management record system. 

Additionally, the Department of 

Homeland Security is issuing a Notice 

of Proposed Rulemaking concurrent 

with this system of records elsewhere in 

the Federal Register. The activities 

performed by the Department’s 

Personnel Security program often 

overlap with other security-related 

activities such as access control and 

investigatory records. Accordingly, data 

within each of the categories of 

individuals, categories of records, and 

routine uses may have similarities with 

other security-related systems of 

records, but each system is distinct 

based on its purpose. This consolidated 

system will be included in the 

Department of Homeland Security’s 

inventory of record systems. 

DATES: Written comments must be 

submitted on or before February 17, 

2009. This new system will be effective 

February 17, 2009. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2008–0120 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 703–483–2999. 

• Mail: Hugo Teufel III, Chief Privacy 

Officer, Privacy Office, Department of 

Homeland Security, Washington, DC 

20528. 

• Instructions: All submissions 

received must include the agency name 

and docket number for this rulemaking. 

All comments received will be posted 

without change and may be read at 

http://www.regulations.gov, including 

any personal information provided. 

• Docket: For access to the docket to 

read background documents or 

comments received, go to http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions and privacy issues 

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Federal Register / Vol. 74, No. 11 / Friday, January 16, 2009 / Notices 3085 

please contact: Hugo Teufel III (703– 

235–0780), Chief Privacy Officer, 

Privacy Office, Department of Homeland 

Security, Washington, DC 20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

Pursuant to the savings clause in the 

Homeland Security Act of 2002, Public 

Law 107–296, section 1512, 116 Stat. 

2310 (November 25, 2002), the 

Department of Homeland Security 

(DHS) and its components and offices 

have relied on preexisting Privacy Act 

systems of records notices for the 

collection and maintenance of records 

that pertain to personnel security 

management. 

As part of its efforts to streamline and 

consolidate its Privacy Act record 

systems, DHS is establishing a new 

agency-wide system of records under 

the Privacy Act (5 U.S.C. 552a) for DHS 

personnel security management records. 

The Personnel Security Management 

system of records is the baseline system 

for personnel security activities, as led 

by the DHS Office of the Chief Security 

Officer, for the Department. This will 

ensure that all DHS components follow 

the same privacy rules for collecting and 

handling personnel security 

management records. 

In accordance with the Privacy Act of 

1974 and as part of DHS’s ongoing effort 

to review and update system of records 

notices, DHS proposes to consolidate 

into a new DHS system of records notice 

titled, DHS/All—023 Personnel Security 

Management System of Records: 

Treasury/CS.270 Background-Record 

File of Non-Customs Employees (66 FR 

52984 October 18, 2001), and Treasury/ 

CS.284 Personnel Verification System 

(66 FR 52984 October 18, 2001), and 

partially consolidate DHS/OS–001 

Office of Security File System (71 FR 

53700 September 12, 2006) and FEMA/ 

SEC–1 Security Support System (55 FR 

37182 September 7, 1990). Categories of 

individuals, categories of records, and 

the routine uses of these legacy systems 

have been reviewed and updated to 

better reflect the Department’s 

personnel security management record 

system. Additionally, the Department of 

Homeland Security is issuing a Notice 

of Proposed Rulemaking concurrent 

with this system of records elsewhere in 

the Federal Register. The activities 

performed by the Department’s 

Personnel Security program often 

overlap with other security-related 

activities such as access control and 

investigatory records. Accordingly, data 

within each of the categories of 

individuals, categories of records, and 

routine uses may have similarities with 

other security-related systems of 

records, but each system is distinct 

based on its purpose. 

The purpose of this system is to 

maintain processing records of 

personnel security-related clearance 

actions; to record suitability 

determinations; security clearances 

issued or denied; and to verify 

eligibility for access to classified 

information or assignment to a sensitive 

position. Also, records may be used by 

the Department for adverse personnel 

actions such as removal from sensitive 

duties, removal from employment, and 

denial to a restricted or sensitive area, 

and revocation of security clearance. 

The system also assists in capturing 

background investigations and 

adjudications; directing the clearance 

process for granting, suspending, 

revoking and denying access to 

classified information; managing state, 

local and private sector clearance 

programs and contractor suitability 

programs; determining eligibility for 

unescorted access to DHS facilities or 

information technology systems; and 

other activities relating to personnel 

security management responsibilities at 

DHS. 

The Office of the Chief Security 

Officer is currently implementing a new 

web-based personnel and information 

security application, Integrated Security 

Management System (ISMS). ISMS will 

replace the existing case management 

system currently in use for Customs and 

Border Protection, Federal Law 

Enforcement Training Center, 

Immigration and Customs Enforcement, 

and Federal Emergency Management 

Agency. 

Further, this system of records is 

separate from DHS–OS–2006–047 

Personal Identity Verification 

Management System (71 FR 53697 

September 12, 2006), which supports 

the administration of the HSPD–12 

program that directs the use of a 

common identification credential for 

both logical and physical access to 

federally controlled facilities and 

information systems while enhancing 

security, increasing efficiency, reducing 

identify fraud, and protecting personal 

privacy. This consolidated system will 

be included in DHS’s inventory of 

record systems. 

II. Privacy Act 

The Privacy Act embodies fair 

information principles in a statutory 

framework governing the means by 

which the United States Government 

collects, maintains, uses and 

disseminates individual’s records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is stored and 

retrieved by the name of the individual 

or by some identifying number such as 

property address, mailing address, or 

symbol assigned to the individual. In 

the Privacy Act, an individual is defined 

to encompass United States citizens and 

lawful permanent residents. DHS 

extends administrative Privacy Act 

protections to all individuals where 

information is maintained on both U.S. 

citizens, lawful permanent residents, 

and visitors. Individuals may request 

their own records that are maintained in 

a system of records in the possession or 

under the control of DHS by complying 

with DHS Privacy Act regulations, 6 

CFR part 5. 

The Privacy Act requires each agency 

to publish in the Federal Register a 

description denoting the type and 

character of each system of records that 

the agency maintains, and the routine 

uses that are contained in each system 

in order to make agency record keeping 

practices transparent, to notify 

individuals regarding the uses of their 

records, and to assist individuals to 

more easily find such files within the 

agency. Below is a description of the 

Personnel Security Management System 

of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this new 

system of records to the Office of 

Management and Budget (OMB) and to 

Congress. 

SYSTEM OF RECORDS: 

DHS/ALL–023. 

SYSTEM NAME: 

Department of Homeland Security— 

023 Personnel Security Management 

System of Records. 

SECURITY CLASSIFICATION: 

Unclassified, sensitive, and classified. 

SYSTEM LOCATION: 

Records are maintained at several 

Headquarters locations and in 

component offices of the Department of 

Homeland Security, in Washington, DC, 

field locations, and the Department of 

Treasury, Bureau of Public Debt for 

Office of Inspector General employees 

and applicants. For background 

investigations adjudicated by the Office 

of Personnel Management (OPM), OPM 

may retain copies of those files, 

pursuant to their records retention 

schedules. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

this system include DHS covered 

individuals (e.g., federal employees, 

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applicants, excepted service federal 

employees, contractor employees, 

retired employees, and past employees) 

providing support to DHS and who 

require unescorted access to DHSowned facilities, DHS-controlled 

facilities, or commercial facilities 

operating on behalf of DHS; access to 

DHS information technology (IT) 

systems and the systems’ data; or access 

to national security information 

including classified information. 

Also covered are State and local 

government personnel and private 

sector individuals who serve on an 

advisory committee or board sponsored 

by DHS; individuals, including State 

and local government personnel and 

private-sector individuals, who are 

authorized by DHS to access 

Departmental facilities, communications 

security equipment, and information 

technology systems that process 

sensitive or classified national security 

information. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records include: 

• Individual’s name; 

• Social security number; 

• Date and place of birth; 

• Citizenship; 

• Access Control Pass or Credential 

number 

• Records relating to the management 

and operation of DHS personnel 

security program, including but not 

limited to: 

Æ Completed standard form 

questionnaires issued by the Office of 

Personnel Management; 

Æ Originals or copies of background 

investigative reports; 

Æ Supporting documentation 

related to the background investigations 

and adjudications including medical 

and financial data; 

Æ Information related to 

congressional inquiry; and 

Æ Other information relating to an 

individual’s eligibility for access to 

classified or sensitive information. 

• Records relating to management 

and operation of DHS programs to 

safeguard classified and sensitive but 

unclassified information, including but 

not limited to: 

Æ Document control registries; 

Æ Courier authorization requests; 

Æ Non-disclosure agreements; 

Æ Records of security violations; 

Æ Records of document 

transmittals; and 

Æ Requests for secure storage and 

communications equipment. 

• Records relating to the management 

and operation of DHS special security 

programs, including but not limited to: 

Æ Requests for access to sensitive 

compartmented information (SCI); 

Æ Contact with foreign officials and 

foreign travel registries; and 

Æ Briefing/debriefing statements for 

special programs, sensitive positions, 

and other related information and 

documents required in connection with 

personnel security clearance 

determinations. 

• Records relating to the management 

and operation of the DHS security 

program, including but not limited to: 

Æ Inquiries relating to suspected 

security violation(s); 

Æ Recommended remedial actions 

for possible security violation(s); 

Æ Reports of investigation regarding 

security violations; 

Æ Statements of individuals; 

Æ Affidavits; 

Æ Correspondence; 

Æ Documentation pertaining to 

investigative or analytical efforts by 

DHS Security program personnel to 

identify threats to DHS personnel, 

property, facilities, and information; 

and 

Æ Intelligence reports and database 

results relating to DHS personnel, 

applicants, or candidates for DHS 

employment or access to DHS facilities 

or information 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; the Federal Records Act, 

44 U.S.C. 3101; Executive Order (EO) 

9397; EO 10450; EO 12968, 5 CFR part 

731; 5 CFR part 732; 5 CFR part 736; 32 

CFR part 147; and DCID 6/4. 

PURPOSE(S): 

The purpose of this system is to 

maintain records of processing of 

personnel security-related clearance 

actions; to record suitability 

determinations; security clearances 

issued or denied; and to verify 

eligibility for access to classified 

information or assignment to a sensitive 

position. Also, records may be used by 

the Department for adverse personnel 

actions such as removal from sensitive 

duties, removal from employment, or 

denial to a restricted or sensitive area, 

and revocation of security clearance. 

The system also assists in capturing 

background investigations and 

adjudications; directing the clearance 

process for granting, suspending, 

revoking and denying access to 

classified information; managing state, 

local and private sector clearance 

programs and contractor suitability 

programs; determining eligibility for 

unescorted access to DHS facilities or 

information technology systems; and 

other activities relating to personnel 

security management responsibilities at 

DHS. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records of information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice 

(including United States Attorney 

Offices) or other Federal agency 

conducting litigation or in proceedings 

before any court, adjudicative or 

administrative body when it is 

necessary to the litigation and one of the 

following is a party to the litigation or 

has an interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee of DHS in his/her 

official capacity; 

3. Any employee of DHS in his/her 

individual capacity where DOJ or DHS 

has agreed to represent the employee; or 

4. The United States or any agency 

thereof, is a party to the litigation or has 

an interest in such litigation, and DHS 

determines that the records are both 

relevant and necessary to the litigation 

and the use of such records is 

compatible with the purpose for which 

DHS collected the records. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the written request of the 

individual to whom the record pertains. 

C. To the National Archives and 

Records Administration or other Federal 

government agencies pursuant to 

records management inspections being 

conducted under the authority of 44 

U.S.C. 2904 and 2906. 

D. To an agency, organization, or 

individual for the purpose of performing 

audit or oversight operations as 

authorized by law, but only such 

information as is necessary and relevant 

to such audit or oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. The Department has determined 

that as a result of the suspected or 

confirmed compromise there is a risk of 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security or integrity of this system or 

other systems or programs (whether 

maintained by DHS or another agency or 

entity) or harm to the individual who 

relies upon the compromised 

information; and 

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3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. To an appropriate Federal, State, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, where a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To an appropriate Federal, State, 

local, tribal, foreign, or international 

agency, if the information is relevant 

and necessary to a requesting agency’s 

decision concerning the hiring or 

retention of an individual, or issuance 

of a security clearance, license, contract, 

grant, or other benefit, or if the 

information is relevant and necessary to 

a DHS decision concerning the hiring or 

retention of an employee, the issuance 

of a security clearance, the reporting of 

an investigation of an employee, the 

letting of a contract, or the issuance of 

a license, grant or other benefit and 

disclosure is appropriate to the proper 

performance of the official duties of the 

person making the request. 

I. To an individual’s prospective or 

current employer to the extent necessary 

to determine employment eligibility. 

J. To a court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings or pursuant to 

the order of a court of competent 

jurisdiction in response to a subpoena 

from a court of competent jurisdiction. 

K. To third parties during the course 

of a law enforcement investigation to 

the extent necessary to obtain 

information pertinent to the 

investigation, provided disclosure is 

appropriate to the proper performance 

of the official duties of the officer 

making the disclosure. 

L. To a public or professional 

licensing organization when such 

information indicates, either by itself or 

in combination with other information, 

a violation or potential violation of 

professional standards, or reflects on the 

moral, educational, or professional 

qualifications of an individual who is 

licensed or who is seeking to become 

licensed. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records are stored on 

servers, magnetic disc, tape, digital 

media, and CD–ROM. 

RETRIEVABILITY: 

Records may be retrieved by 

individual’s name, date of birth, social 

security number, if applicable or other 

unique individual identifier, e.g., access 

control pass or credential number. 

SAFEGUARDS: 

Records in this system are 

safeguarded in accordance with 

applicable rules and policies, including 

all applicable DHS automated systems 

security and access policies. Strict 

controls have been imposed to minimize 

risk of compromising the information 

that is being stored. Access to the 

computer system containing the records 

in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RETENTION AND DISPOSAL: 

Pursuant to GRS 18, Item 21 through 

25, records relating to alleged security 

violations are destroyed two years after 

completion of final action or when no 

longer needed, whichever is sooner; 

records relating to alleged violations of 

a sufficient serious nature that are 

referred for prosecutive determinations 

are destroyed five years after the close 

of the case; personnel security clearance 

files are destroyed upon notification of 

death or not later than five years after 

separation or transfer of employee or no 

later than five years after contract 

relationship expires, whichever is 

applicable. 

SYSTEM MANAGER AND ADDRESS: 

For Headquarters components of DHS, 

the System Manager is the Director of 

Departmental Disclosure, Department of 

Homeland Security, Washington, DC 

20528. For components of DHS, the 

System Manager can be found at http:// 

www.dhs.gov/foia under ‘‘contacts.’’ 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Headquarters or 

component’s FOIA Officer, whose 

contact information can be found at 

http://www.dhs.gov/foia under 

‘‘contacts.’’ If an individual believes 

more than one component maintains 

Privacy Act records concerning him or 

her the individual may submit the 

request to the Chief Privacy Officer, 

Department of Homeland Security, 245 

Murray Drive, SW., Building 410, 

STOP–0550, Washington, DC 20528. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Director, Disclosure and FOIA, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should provide the 

following: 

• An explanation of why you believe 

the Department would have information 

on you, 

• Identify which component(s) of the 

Department you believe may have the 

information about you, 

• Specify when you believe the 

records would have been created, 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records, 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information the 

component(s) may not be able to 

conduct an effective search, and your 

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request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Records are generated from sources 

contacted during personnel and 

background investigations. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

The Secretary of Homeland Security 

has exempted this system from 

subsections (c)(3), (d), (e)(1), (e)(4)(G), 

(H), (I), and (f) of the Privacy Act 

pursuant to 5 U.S.C. 552a (k)(1), (k)(2), 

(k)(3), and (k)(5) of the Privacy Act. 

Dated: December 22, 2008. 

Hugo Teufel III, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. E9–924 Filed 1–15–09; 8:45 am] 

BILLING CODE 4410–10–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

Privacy Act of 1974; System of 

Records 

AGENCY: Privacy Office, DHS. 

ACTION: Notice of removal of one Privacy 

Act system of records notice. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security is giving notice that 

it will remove one system of records 

notice from its inventory of record 

systems because Citizenship and 

Immigration Services, Customs and 

Border Protection, and Immigration and 

Customs Enforcement no longer requires 

the system. The obsolete system is 

Justice/INS–001 the Immigration and 

Naturalization Service Index System. 

DATES: Effective Date: February 17, 

2009. 

FOR FURTHER INFORMATION CONTACT: 

Hugo Teufel III, Chief Privacy Officer, 

Department of Homeland Security, 

Washington, DC 20528, by telephone 

(703) 235–0780 or facsimile 703–483– 

2999. 

SUPPLEMENTARY INFORMATION: Pursuant 

to the provisions of the Privacy Act of 

1974, 5 U.S.C. 552a, and as part of its 

ongoing integration and management 

efforts, the Department of Homeland 

Security (DHS) is removing one U.S. 

Citizenship and Immigration Services 

(USCIS)/Customs and Border Protection 

(CBP)/Immigration and Customs 

Enforcement (ICE) system of records 

notice from its inventory of record 

systems. 

DHS inherited this record system 

upon its creation in January of 2003. 

Upon review of its inventory of records 

systems, DHS has determined it no 

longer needs or uses this system of 

records and is retiring Justice/INS–001 

the Immigration and Naturalization 

Service Index System (58 FR 51847 

October 15, 1993). 

Justice/INS–001 the Immigration and 

Naturalization Service Index System 

was originally established to collect and 

maintain records on the management, 

operational, and enforcement activities 

of the Immigration and Naturalization 

Service. 

This system of records notice is 

compromised of twenty-one subsystems. 

These subsystems are covered under the 

following Federal Government or DHS 

SORNs: 

(a) DHS/ALL–007 Accounts Payable 

Records (73 FR 61880 October 17, 2008) 

• Financial Section Indices 

(b) DHS/ALL–008 Accounts 

Receivable Records (73 FR 61885 

October 17, 2008) 

• Financial Section Indices 

(c) DHS/USCIS–001 Alien File and 

Central Index System (72 FR 1755 

January 16, 2007) 

• Alien Documentation, 

Identification, and Telecommunications 

(ADIT) System 

• Alien Enemy Index and Records 

• Microfilmed Manifest Records 

(d) DHS/ALL–010 Asset Management 

(73 FR 63181 October 23, 2008) 

• Property Issued to Employees 

(e) DHS/USCIS–007 Benefits 

Information System (73 FR 56596 

September 29, 2008) 

• Examination Indices 

(f) DHS/ALL–021 Contractors and 

Consultants (73 FR 63179 October 23, 

2008) 

• Document Vendors and Alters 

Index 

(g) DHS/ALL–016 Correspondence 

Files (73 FR 66657 November 10, 2008) 

• Congressional Mail Unit 

Correspondence Control Index 

• White House and Attorney General 

Correspondence Control Index 

(h) OPM/GOV–10 Employee Medical 

File System Records (71 FR 35360 June 

19, 2006) 

• Health Record System 

(i) DHS/ALL–014 Emergency 

Personnel Location Records (73 FR 

61888 October 17, 2008) 

• Emergency Reassignment Index 

(j) DHS/ICE–CBP–CIS–001–03 

Enforcement Operational Immigration 

Records (71 FR 13987 March 20, 2006) 

• Enforcement Indices 

(k) OPM/GOVT–1 General Personnel 

Records (71 FR 35342 June 19, 2006) 

• Compassionate Cases System 

(l) DHS/ALL–003 General Training 

Records (73 FR 71656 November 25, 

2008) 

• Extension Training Program 

Enrollees 

(m) DHS/ALL–020 Internal Affairs 

(73 FR 67529 November 18, 2008) 

• Office of Internal Audit 

Investigations Index and Records 

Consistent with the publishing of the 

following two SORNs, this retirement 

will be in effect: 

(n) DHS/ALL–024 Law Enforcement 

Authority in Support of the Protection 

of Property Owned or Occupied by the 

Federal Government 

• Agency Information Control Record 

Index 

• Intelligence Indices 

• Alien Enemy Index and Records 

(o) DHS/ALL–023 Personnel Security 

Management 

• Automobile Decal Parking 

Identification System for Employees 

• Personal Data Card System 

• Security Access Clearance Index 

Eliminating these systems of records 

notices will have no adverse impacts on 

individuals but will promote the overall 

streamlining and management of DHS 

Privacy Act record systems. 

Dated: December 22, 2008. 

Hugo Teufel III, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. E9–934 Filed 1–15–09; 8:45 am] 

BILLING CODE 4410–10–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2008–0133] 

Privacy Act of 1974; Department of 

Homeland Security—025 Law 

Enforcement Authority in Support of 

the Protection of Property Owned or 

Occupied by the Department of 

Homeland Security 

AGENCY: Privacy Office; DHS. 

ACTION: Notice of Privacy Act system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to partially 

consolidate DHS–OS–001 Office of 

Security File System, (September 12, 

2006), into a new Department-wide 

record system titled, Law Enforcement 

Authority in Support of the Protection 

mstockstill on PROD1PC66 with NOTICES